022-99 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
22-99 - -19-
Ordinance No.-- Passed---- - -
AN ORDINANCE ACCEPTING THE LOWEST AND
BEST BID FOR THE PRINTING OF THE
"RECREATION SERVICESPROGRAM& ACTIVITIES
BROCHURE" AND AUTHORIZING THE CITY
MANAGER TO ENTER INTO A CONTRACT FOR SAID
PRINTING SERVICES.
om etitive biddin rocedures for
WHEREAS, after conducting formal advertising and c p g p
the printing of the "Recreation Services Program & Activities Brochure"; and
WHEREAS, Council has determined that the bid submitted by J.F. Hopkins & Associates,
Inc. for said printing, based upon the per unit prices specif ed in the attached bid tabulation
and the bidder's proposal on file within the Division of Human Resources/Procurement, is
the lowest and best bid.
NOW, T EREFORE BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, of the elected members concurring:
Section 1. That the bid submitted by J.F. Hopkins & Associates, Inc. for the printing of
the "Recreation Services Program & Activities Brochure", as on file with the Division of
Human Resources/Procurement, is hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into a contract with J.F.
....s Hopkins & Associates, Inc. for the printing of said brochures.
Section 3. That this Ordinance shall take effect and be in force at the earliest date
permitted by law.
Passed this day of /I/l r , 1999.
~ i~%'~
ayor -Presiding Officer I hereby certify that copies of this Ord`nance/Resolutioa were post in the
City of Dublin in accordance with Section 731.25 of the Ohio Revise Code.
TTEST: /
}:SS'~ Cler f Council, Dublin, Ohio
Jerk of Council
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Division of Human Resources /Procurement
5200 Emerald Parkway • Dublin, Ohio 43017-1006
Phone: 614-761-6500 • Fax: 614-761-2965
CITY OF DUBLIN M e m o
To: Members of Dublin City Council
From: Timothy C. Hansley, City Manager
Date: February 12, 1999
Re: "Recreation Services Program & Activities Brochure" Bid Process
By: David L. Harding, Director of Human Resources/Procurement
Attached for your consideration please find Ordinance No. 22-99 accepting the lowest and best bid for the
printing of the "Recreation Services Program & Activities Brochure". Also attached for your reference is a
copy of the bid tabulation.
This bid project covers the printing of three (3) issues of the "Recreation Services Program & Activities
Brochure" during the initial term of the contract. Bids were solicited on a per unit basis based upon an
estimated quantity for each issue as reflected on the attached bid tabulation. The "Annual Bid Price"
identified in the attached bid tabulation is only a projection of anticipated expenditures for such printing
services.
Six (6) vendors were invited to participate in the bid process and the City received bids from three (3)
companies. As reflected on the attached bid tabulation, the City received bids from the following companies:
• J.F. Hopkins & Associates, Inc.
• Old Trail Printing Company
• National Graphics
The bid submitted by the Old Trail Printing Company contains incomplete information. The Old Trail
Company failed to provide, as required by the bid specifications, aBid Bond, a Statement of Qualifications,
a Non-Collusion Affidavit, and a Property Tax Affidavit.
The bids submitted by J.F. Hopkins & Associates, Inc. and National Graphics comply fully with the bid
specifications. Staff expects that all three (3) issues of the brochure will each be between 52 and 60 pages
in length with a distributionof 18,000 copies. Based upon this expectation, the bid submittedby J.F. Hopkins
& Associates, Inc. is deemed to be the lowest and best bid. Therefore, Staff hereby recommends that J.F.
Hopkins & Associates, Inc.'s bid be accepted.
The initial term of the contract to be awarded for these printing services will commence upon the execution
of the contract and will end January 31, 2000. However, the contract maybe extended, upon mutual consent
of both parties, for two additional one (1) year periods.
TCH/DLH/ksf
Attachments
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