84-99 OrdinanceRECORD OF ORDINANCES
Dayton Legal Blank Co Form No. 30043
Ordinance No ..........................8..4.-99......................... Passed .................................................................., ......:__.._:......
AN ORDINANCE ACCEPTING THE LOWEST AND BEST BID
FOR DUBLIN COMMUNITY RECREATION CENTER PHASE II
FITNESS EQUIPMENT AND DECLARING AN EMERGENCY
WHEREAS, after conducting formal advertising and competitive bidding procedures for
fitness equipment; and,
WHEREAS, Council has determined that in the best interest of the City and in accordance
with the bid documents it desires to make multiple awards for said equipment; and
WHEREAS, after thorough analysis, the lowest and best bid has been determined;
NOW~REFORE, BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, of the elected members concurring that:
Section 1. City Council hereby awards the following vendors the items listed at the specified
prices:
Item # Vendor Price
1 (treadmill) B 's Barbell $25,500
2 (trans ort) Fitness Store $18,000
Total not to exceed $43,500
Section 2. The City Manager is hereby authorized to enter into agreements with those
vendors listed in Section 1, above, for the procurement of said fitness equipment as specified
within said bidders' proposal and in an amount not to exceed $43,500.00.
Section 3. This Ordinance is hereby declared to be an emergency measure necessary for the
preservation of the public peace, health, safety and welfare. Therefore, this Ordinance shall
take effect and be in force immediately upon adoption.
Passed this !-~ day of , 1999
-Presiding Officer
ATTEST:
c'.-
Clerk of Council
I hereby certify that copies of this Ordinante/'Resolution were posted in the
Gty of Dublin in accordance with Section 731.23 of the Ohio Revised Code.
/~~ of Council, Dublin, Ohio
Department of Service
6351 Shier-Rings Road A Dublin, Ohio
CITY OF DUBLIN 43016-1243
Phone: 614-761-6570 Fax: 614-761-6512 M e m o
To: All Members Dublin City Council C/~~~~
From: Timothy C. Hansley, City Manager
Initiated by: Dana L. McDaniel, Director of Servi e
Date: July 14, 1999
Re: Recreation Center Fitness Equipment Bid Process and Ordinance 84-99
Attached for your consideration, please find Ordinance 84-99 accepting the lowest and best bid
by item for Community Recreation Center, Phase II, fitness equipment. Also attached for your
review is a copy of the bid tabulation worksheet.
This bid project involves the purchase of treadmills (item #1) and transports (item #2). Prior to
seeking formal bids for this project, Tracey Uhl, of the Division of Recreation Services,
compared and tested fitness equipment and developed detailed specifications based on
functionality in connection with the operation of the fitness/wellness component of the
Community Recreation Center (CRC). As a result of this research, thirty-five (35) items were
identified for purchase and bids were sought in February. However the bids received for the
treadmills and transports were deemed too high and staff determined to re-bid these two items.
As reflected in the attached bid tabulation, the City received bid proposals from the following
vendors:
Berry' s Barbell
The Fitness Store
Universal
ProMaxima
After analyzing the bids received Staff recommends awarding the treadmill purchase to Barry's
Barbell. The bid submitted by Barry's Barbell for the treadmills represents a savings of
$900.00 per treadmill over the bid received in February.
Staff recommends awarding the transport purchase to Fitness Store. The bid submitted by
Fitness Store for the transports represents a savings of $200 per transport over the bid received
in February.
In order to meet the projected opening date of the CRC Phase II Fitness area it will be necessary
to pass Ordinance 84-99 as an emergency at the second reading on August 9.
Please direct any questions regarding these bids or Staff' s recommendations to Dana McDaniel
at 761-6570.
Thank you.
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