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HomeMy WebLinkAboutResolution 75-14RECORD OF RESOLUTIONS De yl Leo ft IX kx Fa N0. 300th Resolution No. Passed Zp A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE FRANKLIN COUNTY ENGINEER'S OFFICE FOR THE INSPECTION OF BRIDGES WITHIN THE CITY OF DUBLIN'S JURISDICTION WHEREAS, there are a total of 86 bridges located within the City of Dublin's jurisdiction and Dublin is responsible for the inspection of 52 of these bridges; and WHEREAS, it is critical that these bridges be inspected annually by a professional engineer or other qualified person under the supervision of a professional engineer; and WHEREAS, such inspections are intended to identify potential safety concerns of a bridge as well as maintenance and rehabilitation needs; and WHEREAS, Dublin has coordinated with the Franklin County Engineer's Office to complete these inspections; and WHEREAS, the Dublin Community Plan promotes working cooperatively with surrounding jurisdictions to promote regional transportation planning and programming; and WHEREAS, Dublin agrees to compensate the Franklin County Engineer's Office for the inspections of bridges within Dublin's jurisdiction. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, of its elected members concurring, that: Section 1. The City Manager is hereby authorized to enter into an agreement with the Franklin County Engineer's Office for the inspection of bridges within the City of Dublin's jurisdiction, in substantially the same form as attached, with changes not inconsistent with this Resolution and not substantially adverse to this City and which shall be approved by the City Manager and Director of Finance. The approval of changes thereto by those officials, and their character as not being substantially adverse to the City, shall be evidenced conclusively by their execution thereof. Section . The City Manager, the Clerk of Council, the Director of Law, the Director of Finance, or other appropriate officers of the City are hereby authorized to prepare and sign all agreements and instruments and to take any other actions as may be appropriate to implement this Resolution. The City Manager and the Director of Finance are also authorized, for and in the name of the City, to execute any amendments to the Reimbursement Agreement, which amendments are not inconsistent with this Resolution and not substantially adverse to this City. Section 3. This Resolution is effective upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this day of 2014. i� ayor - Presi'ding Officer ATTEST: C —4e Clerk of Council Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 7c 4 ity of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager Date: August 21, 2014 Initiated By: Megan O'Callaghan, P.E., Public Service Director Memo Re: Resolution No. 75 -14 — Authorizing the City Manager to Enter into an Agreement With the Franklin County Engineer's Office for the Inspection of Bridges within the City of Dublin's Jurisdiction Summary There are a total of 86 bridges located within the City of Dublin's jurisdiction. Dublin is responsible for the inspection of 52 of these bridges, with Franklin County and ODOT being responsible for inspecting the remaining 34. The Ohio Revised Code defines a bridge as any structure of ten feet or more clear span or ten feet or more in diameter on, above, or below a roadway. It is critical that all of these bridges are thoroughly inspected annually by a professional engineer or other qualified person under the supervision of a professional engineer. Such inspections are intended to identify potential safety concerns of a bridge as well as maintenance and rehabilitation needs. These annual inspections are typically performed by Dublin staff. However, due to the increased construction and inspection workload this year, staff identified a need to contract for the bridge inspection services. In the interest of cooperation and efficiency, Dublin staff has been coordinating with the Franklin County Engineer's Office (FCEO) staff for the inspection of bridges within Dublin's jurisdiction. The FCEO will perform the inspections in accordance with state standards and complete inspection and condition rating reports for each bridge. The FCEO will provide the inspection services at a cost not to exceed $20,000. Staff has determined contracting with the FCEO to perform these inspections will be more cost effective and efficient than contracting with a consulting firm. The inspections will be completed on or before October 31, 2014. The FCEO will invoice Dublin describing the work performed after the work is completed. Recommendation Staff recommends approval of Resolution 75 -14, authorizing the City Manager to enter into an Agreement with the Franklin County Engineer's Office for the Inspection of Bridges within the City of Dublin's Jurisdiction. INTERGOVERNMENTAL AGREEMENT FOR BRIDGE INSPECTION SERVICES This Intergovernmental Agreement for Bridge Inspection Services ( "Agreement ") is entered into by and between the City of Dublin and Franklin County Engineer's Office, collectively the Parties, this day of , 2014. WHEREAS, Section 9.482 of the Ohio Revised Code, as enacted pursuant to H.B. 153 (the state budget bill), permits a political subdivision to enter into agreements with other political subdivisions under which a contracting political subdivision agrees to exercise any power, perform any function or render any service for another contracting recipient subdivision that the contracting recipient political subdivision is otherwise legally authorized to exercise, perform or render, subject to the approval of their respective legislative authorities; and WHEREAS, the Parties acknowledge that in the spirit of intergovernmental cooperation, a regional approach to the provision of certain services will be considered when the means for such cooperative effort are available and result in a cost savings and/or enhanced delivery of public services; and WHEREAS, the City of Dublin has identified a need to contract for the bridge inspection services provided in the attached Exhibit A ( "the Services); and WHEREAS, Franklin County Engineer's Office is ready, willing and able to contract with the City of Dublin on the terms and conditions hereinafter set forth, to provide the Services. NOW, THEREFORE, in consideration of the above, the Parties have agreed as follows: 1. Franklin County Engineer's Office will provide the Services to the City of Dublin as outlined in the attached Exhibit "A" at a cost not to exceed $20,000.00. Franklin County Engineer's Office will provide invoices to the City of Dublin describing the work performed. 2. All Services provided under this Agreement shall be completed on or before October 31, 2014. 3. The Parties are political subdivisions and are entitled to all of the immunities and defenses provided by law. To the extent that Chapter 2744 of the Revised Code applies to the operation of a political subdivision, it applies to each Party that is subject to this Agreement and to its employees when they are rendering a service outside the boundaries of their respective Party under the Agreement. 4. This Agreement does not in any way limit any power or function of a political subdivision in respect of any such functions being performed under this Agreement by another political subdivision. 5. For employment relationship purposes, any provider of services shall be an employee of the political subdivision for which that employee is ordinarily employed and by whom such employee is paid. Such employee shall not be entitled to any additional compensation or employment benefits from the City of Dublin and no claim of joint employer status or liability shall be made on account of or arising from any incident in which a provider's employee may be involved. 6. The Parties agree that records pertaining to this Agreement are subject to Section 149.43 of the Ohio Revised Code (the "Public Records Law "), to the extent permitted or required by law. The Parties agree to cooperate with respect to any public record request and any request of an authorized representative of the Auditor of the State of Ohio in connection with audits and inspections of financial reports or conduct audits. 7. The effective date of this Agreement shall be the latest date signed below and terminate upon Franklin County Engineer's Office's completion of the Services; provided, however, that either party may terminate this Agreement upon 30 days' advance written notice to the other party. Termination of this Agreement shall not relieve the non- providing party from paying for any and all services provided. 8. This Agreement may only be amended in writing signed by an authorized representative of each participating Party, and as authorized by their respective legislative authorities, if required. 9. The Party receiving services shall provide a Certificate of Funds or Purchase Order signed by that political subdivision's fiscal officer, evidencing the appropriation of funds sufficient to cover the costs of the services to be provided. 10. Whenever notice is required in this Agreement, such notice shall be in writing and shall be deemed served when either delivered in person to the following designated agents for that purpose, or deposited in the United States Mail, by certified or registered mail, postage prepaid, return receipt requested, addressed to the other Party as follows: If to Franklin County Engineer's Office: James A. Pajk, P.E. Franklin County Deputy Design Engineer, Bridges and Highways 970 Dublin Road Columbus, Ohio 43215 If to the City of Dublin: Paul Hammersmith, P.E. City Engineer 5800 Shier Rings Road Dublin, Ohio 43016 or such other address as may be designated in writing by the Parties. This Agreement may be executed in multiple counterparts, including facsimiles or scanned copies, each of which shall be recognized as an original signature. IN TESTIMONY WHEREOF, the Parties, each by an authorized agent, have entered into this Intergovernmental Agreement on the date indicated above. CITY OF DUBLIN, OHIO FRANKLIN COUNTY ENGINEER'S OFFICE Title: Title: Date: Date: 3 Exhibit A — Scope of Services Bridge Inspection Requirements: 1. The intent of this contract is for a Professional Engineer to make a routine condition inspection of the 52 bridges in Table A. The Engineer will complete the inspection in accordance with the latest Ohio Department of Transportation (ODOT) Manual of Bridge Inspection and the Bridge Inspector's Reference Manual (FHWA). 2. The ODOT Bridge Inspection and Condition Rating Report shall be completed for each bridge inspected and submitted to ODOT on behalf of Dublin through the Structure management System (SMS). In addition, at least four (4) digital photos of each bridge showing: a view up- station, a view down- station, and a view from each the left and right sides of the bridge shall be uploaded to SMS. Additional photos shall also be submitted for any problem areas noted in the inspection. 3. The Engineer shall provide all necessary traffic control, personnel, equipment, tools, and incidentals including ladders and scaffolding. 4. The Engineer shall be responsible for identifying and noting all visible defects in the bridge whether as a result of deterioration, original construction or original design. The Engineer shall also be responsible for identifying and noting areas of potential failure as a result of anticipated deterioration, past construction or maintenance practice and/or inadequate original design. 5. The Engineer will not be responsible for conditions which are not obvious through usual and customary visual inspection or through standard state -of -the -art testing. The Engineer will not be responsible for identifying and evaluating portions of the bridge which comprise of poor quality materials and/or inadequate structural design unless obviously visible to a trained and experienced bridge inspector /engineer performing the inspection services in accordance with the customary standards of the profession. 6. The Engineer will not be responsible for structural conditions which occur after the date of the last site visit, providing the condition was not visibly evident at the time of the last visit and the Engineer used usual and customary procedures to inspect the bridge. 7. If an in -depth inspection is specified, the Engineer will be required to visually inspect all main structural members of the bridge within an arm's reach distance. On welded girder type bridges, this will require access to both sides of each girder so that all fatigue prone connections can be inspected within arm's reach. Any cracks discovered and or suspected as a result of this hands -on visual inspection shall be documented and shall be further defined with the use of dye penetrant, magnetic particle or ultrasonic devices. 8. Any steel structure with lower lateral bracing, pins and hangers, fatigue prone connections, steel pier caps (either of box section or I section), bridges with transverse floor beams and stringers, or any other unusual connection details, shall be carefully inspected for cracks, poorly designed details, or poorly fabricated details. A recommendation shall be made, if necessary, whether a retrofit program or corrective modification should be taken with a description of the proposed solution, and if any 4 traffic limitations should be initiated. The City of Dublin shall provide adequate access so that all such details can be visually inspected within arm's reach (even for routine inspections). 9. Any observed section loss on members which are normally analyzed to determine safe load capacity of the bridge, shall be measured and documented quantitatively (ultrasonic thickness gauge, calipers etc.) to allow for subsequent re- analysis of the structure. Analysis of the structure will not be required. 10. Underwater inspection, requiring the use of divers, shall not be required. The Engineer will be required to probe around all substructure units located in water, unless the stream depth is such that probing is not feasible. All such findings shall be reported. 11. Any additional destructive testing, other than that previously mentioned, shall not be done. 12. The Engineer shall notify the City Engineer of any and all serious deficiencies immediately upon discovery, in order that they may be observed by Dublin from available scaffolding or access equipment. After completion of the inspection, the Engineer must review areas of special concern with Dublin personnel at the site. 13. Where, in the judgment of the Engineer, it is necessary to remove some portion of the structure to achieve complete and adequate inspection, no action shall be taken without prior approval of the City Engineer. 14. All invoices for inspection services shall be submitted to City Engineer. 15. Inventory records are available via the SMS. Table A 2568691 FRA KENTF 0002 195 4 N 18 8 A 2568705 FRA ASHBA 0000 364 4 Y 42 5 B 2568713 FRA LIGGT 0001 231 4 Y 25 7 A 2568721 FRA ARYSH 0020 195 4 Y 22 8 A 2568748 FRA MURFD 0007 231 4 Y 54 8 A 2568756 FRA MURFD 0007 231 4 Y 54 7 A 2568764 FRA FRNTZ 0007 395 4 Y 44 7 A 2568772 FRA SHWNF 0001 231 4 Y 40 5 A 2568799 FRA MNTRY 0034 231 4 Y 26 7 A 2568802 FRA FRNTZ 0038 195 4 N 14 7 A 2568810 FRA FRNTZ 0113 195 4 N 17 5 A 2568845 FRA BRNDW 0011 231 4 Y 59 8 A 2568853 FRA DBSHR 0004 195 4 N 18 8 A 2568861 FRA GLICK 0129 111 4 Y 28 8 A 2568888 FRA GRDCL 0009 395 4 N 11 7 A 2568896 FRA BRGHT 0036 111 4 Y 26 7 A 5 2568926 FRA BRIST 0001 171 4 Y 58 8 A 2568934 FRA BLAZR 0001 195 4 Y 22 7 A 2568942 FRA M URFD 0010 171 4 N 12 8 A 2568950 FRA M URFD 0020 171 4 N 12 8 A 2568969 FRA WILCX 0001 171 4 N 14 8 A 2568977 FRA M URFD 0006 195 4 N 18 8 A 2568985 FRA M URFD 0001 195 4 Y 26 8 B 2569035 FRA POSTD 0002 231 4 Y 73 8 A 2569043 FRA E M DPY 0003 231 4 Y 93 8 A 2569051 FRA E MO KY 0003 195 4 N 14 7 A 2569078 FRA AVYRD 0003 195 4 N 12 8 A 2569086 FRA WOERN 0004 195 4 N 20 7 A 2569094 FRA EM PKY 0004 195 4 N 20 7 A 2569108 FRA WOERN 0004 195 4 N 12 8 A 2569116 FRA MLRTP 0000 295 4 Y 30 8 A 2569124 FRA E M PKY 0003 322 4 Y 686 7 A 2569132 FRA DUBLN 0002 195 4 N 12 8 A 2569159 FRA EM PKC 0004 195 4 Y 22 8 A 2569183 FRA WARDR 0001 295 4 Y 60 8 A 2569191 FRA PERM 0000 295 4 Y 30 8 A 2569205 FRA CO355 0057 195 4 Y 26 8 A 2569213 FRA MILLB 0250 171 4 N 13 9 A 2569221 FRA DUBLI 0000 171 4 N 12 8 A 2569248 FRA OAKDR 171 4 Y 45 9 A 2569264 FRA C0040 0154 195 4 N 18 8 A 2569272 FRA BRAND 0149 195 4 N 13 9 A 2569280 FRA BELVE 0000 171 4 Y 31 9 A 2569310 FRA C0040 0258 195 4 N 18 8 A 2569337 FRA EITER 171 4 N 13 9 A 2569353 FRA C0003 2117 171 4 N 14 8 A 2569396 FRA EITER 171 4 N 13 9 A 2569450 FRA STOCK 0000 171 4 Y 24 9 A 2569507 FRA 160 171 4 N 13 9 A 2569566 FRA 160 171 4 N 13 9 A 8060045 U NI PSTPR 0055 195 4 Y 22 9 A 8062641 U NI 0024B 0040B 195 4 N 16 9 A Total No. 52 M