HomeMy WebLinkAboutResolution 66-14RECORD OF RESOLUTIONS
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-14
Resolution No.
Passed
A RESOLUTION AMENDING THE DUBLIN CITY
COUNCIL RULES OF ORDER SECTION 10
(VOTING PROCEDURES) FOR PURPOSES OF
CLARIFICATION
-20
WHEREAS, the Administrative Committee of the Whole has recommended that
Section 10 of the Council Rules of Order be amended in order to clarify the number
of affirmative votes needed to pass any question.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State
of Ohio, —7— of the elected members concurring that:
Section 1. Section 10 of the Council Rules of Order is hereby amended as follows:
10.01 Every member present, when a question is put, shall vote unless the
member has an ethical conflict of interest. Any member requesting
permission to abstain may make a brief statement of the reason for making
such a request. The question shall then be immediately taken without further
debate.
10.02 Voting on all legislation shall be oral and in open Council. No proxy
votes are permitted. When the Clerk calls roll, each member shall respond
"yes," "no," "present," or "abstain." No other comment is permitted during
voting. The order of voting shall rotate in a random manner.
10.03 The Mayor shall announce the results of the voting, and state
whether the matter voted upon passed or failed.
10 An_afFirrn tft gggf four (4)_amunbers shall be neoe:Mry to
pass a0Y qug#ign, unless otherwise Rrorrided by the Chader.
10,05 No vote of a member shall be questioned. Any member so desiring
may briefly comment upon the vote personally cast after the roll call and
announcement of the result. The Mayor shall decide upon the propriety of
the comments and monitor the length of same.
Section 2 . This amendment shall be submitted and read to Council at the August
11, 2014 meeting and acted upon by Council at the August 25, 2014 Council
meeting, in accordance with the Section 2.04 of the Council Rules of Order.
Section 3. This Resolution shall be effective upon passage, in accordance with
Section 4.04(a) of the Revised Charter.
Passed thisday of 2014.
a ayor— = P 4 residing Officer
ATTEST:
Clerk of Council
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ATTORNEYS
MEMORANDUM
To: Dublin City Council
Marsha Grigsby, City Manager
Michelle Crandall, Assistant City Manager
From: Stephen J. Smith, Law Director
Jennifer D. Readler, Assistant Law Director
Date: August 7, 2014
Re: Proposed Revisions to Council Rules of Order and Follow -Up from Administrative
Committee Charter Review
Background
At the June 24, 2014 Administrative Committee of the Whole meeting, we discussed with the
Committee our recommendations for revisions to the Rules of Order, as well as a general review
of the Charter. We would like to present in this memorandum the suggested Rules of Order
revisions and the additional information that was requested at the Committee meeting.
• Amendments to Rules of Order
We had one suggested addition to the Rules of Order. There have been some questions in
the past regarding the number of votes required to pass legislation and we have determined
that four affirmative votes of Council are required. We would recommend revising the
Rules of Order to clarify this issue. Attached is a full copy of the Rules of Order with the
proposed amendment, but the new language reads as follows:
10.04 An affirmative vote of four (4) members shall be necessary to pass any question,
unless otherwise provided by the Charter.
A Resolution is also attached to this memorandum revising the Rules of Order to reflect this
addition.
• Form of Government — Section 1.02
At the meeting, the Committee affirmed that the type of government provided for in Section
1.02 (the Council- Manager plan), is the appropriate form of government for the City of
Dublin.
Proposed Revisions to Council Rules of Order and Follow -Up from Administrative Committee
Charter Review
August 7, 2014
Page 2 of 4
• Nominations — Section 3.02 (c)
It was pointed out at the meeting that this section provides that "no primary shall be held"
when nominating Council members. It was thus reaffirmed that Council races are non-
partisan elections.
• City Manager Residency — Section 5.01(b)
Section 5.01(b) provides that the City Manager shall become a resident within six months
after appointment (unless Council approves a longer period of time or residence outside the
City). We discussed this restriction in light of Ohio Supreme Court cases that have limited
the ability of municipalities to require residency as a condition of employment.
In response to the case law, the Ohio Legislature adopted Section 9.481 of the Ohio Revised
Code. R.C. 9.481 prohibits local residency requirements except for those employees needed
for adequate response times to emergencies. A challenge to the new law under was filed by
several Cities seeking declaration the new law was unconstitutional due to home rule. In
2009, the Ohio Supreme Court held home rule provisions of the state constitution could not
impair the legislature's power to enact the legislation pursuant to the general welfare clause.
City of Lima v. State, 122 Ohio St.3d 155 (2009). However, collective bargaining
agreements restricting residency requirements are valid despite the new law. Ohio
Patrolmen's Benevolent Assoc. v. Perrysburg, No. WD -10 -033, 2011 Ohio 644 (0 1, Dist.
2011).
R.C. 733.68 requires officers of municipalities, whether elected or appointed, to be electors
of the municipality. While the Charter does not specifically define the City Manager as an
officer, the Charter relies on the "laws of the State of Ohio" as a source of the City
Manager's duties and states the City Manager is the chief administrative and law
enforcement officer. The City Manager is also required to take an oath of office pursuant to
R.C. 705.60.
The City's Charter under Section 5.04 states that the City Manager shall be "the chief
administrative and law enforcement officer of the City." This section supports a residency
exception for the City Manager for an emergency responder under R.C. 9.48 1 (B)(2)(b). The
Charter language also lends support to the residency requirement for officers under R.C.
733.68. Finally, a residency requirement could also be accomplished by contractual
agreement as the collective bargaining decision demonstrates.
• Personnel Board of Review — Section 7.05
Under the Charter, City Council must appoint a Personnel Board of Review. At the
Committee meeting, the issue was raised that this Board has not been regularly utilized in
the past. We were able to confirm that since 1985, there have been three appeals to the
Personnel Board of Review from City employees and four appeals from School District
employees. Most of those appeals occurred from 2005 -2007.
Proposed Revisions to Council Rules of Order and Follow -Up from Administrative Committee
Charter Review
August 7, 2014
Page 3 of 4
The Personnel Board of Review's primary responsibility under Chapter 33 of the Dublin
Codified Ordinances is to hear appeals of classified employees from administrative
decisions. The Code also provides for other tasks as Council may designate.
o Existing Agreement between the City of Dublin and the Dublin Board of Education
Effective July 1, 1988, the City entered into an agreement with the Dublin Board of
Education to hear, decide and rule on appeals brought by the schools' classified present and
former employees, pursuant to City Ordinance No. 58 -88 and Dublin Board of Education
Resolution 06 -0488. Chapter 124 of the Revised Code requires cities to provide a personnel
board of review for the school system. However, this requirement does not apply to charter
municipalities. The 1988 contract renews annually unless a written request to renegotiate
the agreement is received. The deadline to provide the request is before the renewal date.
Tim Wagner has reached out to the School District Human Resources Director to discuss
this agreement. The Human Resources Director is consulting with the District's legal
counsel to determine whether the District still views the agreement as necessary. We will
update Council as soon as the District relays their position.
o Potential Additional Review Topics for the Personnel Board of Review
At the meeting, Council discussed how it may more effectively utilize the current expertise
of the Personnel Board of Review members. Some of the duties other cities use for its
Personnel Board of Review (Civil Service Commission) include:
• Determine strategies and actions for effective recruiting and testing.
• Develop new job classifications, duty statements, abolish obsolete
classifications and update existing classifications.
• Determine the practicability of competitive examinations for any non - elective
office or job classification.
• Adopt, amend and rescind rules relating to matters such as examinations,
resignations, appointments, promotions, removals, transfers, layoffs,
suspensions, reductions and reinstatements.
• Serve as a "sounding board" and resource to City staff in developing
employee training and development programs.
We reviewed excerpts from the Charter Review and Revision Commission minutes
discussing the Personnel Board of Review, which are attached to this memorandum.
Beginning on page 97, the Commission discussed the Personnel Board of Review's
involvement with a salary survey. It appears that the Human Resources Director was
concerned about situations when the Personnel Board of Review might be delving into
Proposed Revisions to Council Rules of Order and Follow -Up from Administrative Committee
Charter Review
August 7, 2014
Page 4 of 4
matters that were administrative in nature. The Commission did not discuss any other
substantive topics related to the Personnel Board of Review.
The Human Resources Division is in the process of preparing comprehensive revisions to
the current Personnel Policies set forth in Chapter 33 of the Dublin Codified Ordinances.
Once those revisions are ready for review, the Personnel Board of Review could be given
the responsibility of reviewing these revisions and recommending updates, if Council so
desires.
• Professional Services Agreements — Section 8.04(d)
This Section of the Charter provides an exemption to competitive bidding for professional
services contracts. Council discussed that it would be helpful to know more about the
method Staff utilizes to select qualified professionals. Council also thought it would be
helpful if Staff could more regularly provide a breakdown of all of the professional services
agreements that are in effect and the amounts of those contracts.
A list of the professional services agreements that were entered into during 2013, and to date
in 2014, has been provided by the Finance Department and is attached to this memorandum
for your review. Additionally, Staff has provided a listing of all construction contracts
under the $75,000 bidding threshold entered into during the same time period.
• Executive Session Topics
It was noted at the Committee meeting that the Charter has a section dealing with public
meetings that states that all meetings shall be open to the public, except as otherwise
provided by state law and as may be further provided by Council by ordinance for matters
that are declared in such ordinance to require confidentiality. The State open meetings law
was amended in 2013 to provide for economic development project discussion as an
additional basis for an executive session. We do not recommend any revisions to the
Charter or Rules on this topic, but wanted to point out this development.
Please do not hesitate to contact our office if you have any questions regarding this process.
DUBLIN CITY COUNCIL
ADMINISTRATIVE COMMITTEE OF THE WHOLE
Tuesday, June 24, 2014
6:00 p.m. — Council Chambers — City Hall
Vice Mayor Gerber, Chair, called the meeting to order.
Present were Vice Mayor Gerber, Mayor Keenan, Ms. Chinnici - Zuercher, Mr.
Peterson, Ms. Salay. Mr. Lecklider arrived later. Mr. Reiner was absent.
Staff members present were Ms. Crandall and Ms. Readler.
Vice Mayor Gerber noted that tonight's agenda includes review of the Charter
and the Rules of Council. He asked Ms. Readler to provide background on
these matters, specifically the discussion a few months ago about the Charter
language and what constitutes a majority vote.
Charter Review
Ms. Readler stated there has been discussion over the last few years about the
process for Charter amendments. Any amendments will ultimately have to be
provided to the voters for approval. Legal and administrative staff reviewed the
current Revised Charter and any sections that have interpretation issues. The
City has not been challenged in regard to any sections. The only item that has
been raised in the past is the number of votes required to pass any question
before Council — whether it is a majority of a quorum, or a full majority of Council.
Legal staff believes this can be clarified in the Rules of Order. The documents
provided to Council for this meeting include a proposed new section to the Rules
of Order, clarifying that an affirmative vote of four members is needed to pass
any question — unless otherwise provided, as is the case where a supermajority
is needed to override a recommendation of the Planning and Zoning
Commission.
This is the only change recommended by staff, as there have not been any
issues raised regarding the construction of the Revised Charter. Staff
recommends this amendment to the Rules of Order to clarify the voting issues.
Ms. Chinnici - Zuercher stated that she agrees with this course of action. She did
take this opportunity to review the Revised Charter in general and portions that
should be affirmed by Council as agreed upon. The Charter has not been
reviewed for 10 years. There is nothing she recommends changing, but she
believes an affirmation would be appropriate for the record. She proceeded with
the review:
1. Form of government - Council /Manager.
She asked for affirmation that Council continues to support this, given that some
communities that have populations of Dublin's size have moved to a strong
Mayor form of government. She simply believes this should be affirmed — that
the Council /Manager government is the right form for the Dublin community.
Administrative Committee of the Whole
June 24, 2014
Page 2
Vice Mayor Gerber stated that he supports the Council /Manager form. He has
read that some cities are changing to the Council /Manager form of government
because of the politics that can impact a strong Mayor government.
Ms. Readier added that the expertise of a professional manager has been
helpful for Dublin.
Mayor Keenan stated that the Masters in Public Administration programs have
generated many candidates well suited for the City Manager role.
Ms. Crandall stated that throughout the country, there are about 40 cities each
year that adopt the Council /Manager form of government; each year, about three
governments drop the Council /Manager form for another form of government.
There is a trend toward the Council /Manager form of government.
Ms. Chinnici - Zuercher stated that operating the city government is complicated
and people acknowledge the need for a professionally trained manager.
Ms. Chinn ici-Zuercher continued:
2. In Section 3.02(c), "Nominations" -- it states that no primary would be
held. She recalls this came up in the past and she asked why the Charter
authors felt this was the preferred form. Mr. Smith has always indicated
that this statement implies that the government is not party affiliated.
Ms. Crandall stated that a number of city charters were reviewed when Dublin
drafted the Revised Charter. This was standard language in all Council /Manager
forms of charters. It implies that there will not be partisan politics.
Vice Mayor Gerber stated that under the Ohio Revised Code, primaries are
partisan races. The term "non- partisan" — although it has different meanings
under the ORC — means that the City does not have primaries.
Ms. Readier stated that the Rules of Order could reaffirm that Council elections
are non - partisan races.
Mayor Keenan asked if the affirmation being suggested would be done by
resolution of Council.
Ms. Chinnici - Zuercher responded that it would be adequate to have the minutes
of this meeting reflect this reaffirmation. It is in order because it has been many
years since the Charter was reviewed — back in the 1994 -1996 timeframe.
It would be advisable to clarify this in the Rules of Order, as the Charter does not
exactly state that.
Ms. Readier responded that this can be added as another amendment to the
Rules of Order.
Vice Mayor Gerber stated that it makes sense to have this in the Rules of Order,
given that the ORC sets that forth.
Ms. Salay stated that she could not locate the language in the Charter that
indicates Council offices shall be nonpartisan.
Ms. Chinn ici-Zuercher asked how including the non - partisan language in the
Rules of Order would impact the endorsement by political parties for candidates.
Ms. Readier responded that running a partisan campaign constitutes having a
party affiliation on the ballot. If there are parties that, with or without a
candidate's consent, issue a vote slate — that is beyond a candidate's control
and is a right guaranteed by the First Amendment.
Administrative Committee of the Whole
June 24, 2014
Page 3
Ms. Chinn ici-Zuercher continued:
3. Under Section 3.04(c), "Acting Mayor"— it provides for the succession,
should the Mayor and Vice Mayor both is temporarily absent. It indicates
that the senior Council member, based on length of continuous service
serves as Acting Mayor. She wants to affirm this is the method everyone
supports. It is fine with her.
Vice Mayor Gerber asked who the longest serving member is at this point in
time.
Ms. Chinnici - Zuercher responded it is Mr. Reiner.
4. In Section 3.09, it outlines the method for filling vacancies on Council. If
Council has not appointed someone to fill the vacancy within 60 days of
the occurrence of a vacancy, the Mayor appoints a person to serve.
Therefore, by Council majority vote, they select a replacement. But if they
fail to do so, the Mayor makes the appointment.
Ms. Crandall commented that this process was used when Mr. Reiner was
appointed to a vacancy on Council.
5. Under Section 3.10, it notes that grounds for forfeiture of office would be
failing to attend three consecutive regular meetings of Council without
being excused by Council. She was not aware there was a formal
process for this.
Mayor Keenan added that, provided the member notifies the Clerk or Mayor of
their inability to attend a meeting, they are excused.
Vice Mayor Gerber stated that he recalls the Rules of Order lists the scope of
reasons for absences that are excused. This is in Section 4.04 of the Rules of
Order. The language "absent from the City' is quite broad.
Mayor Keenan recalls at the Township Board of Trustees where a trustee was
gravely ill for a long period of time. Inevitably, the situation had to be resolved as
there were only two trustees available to attend meetings.
Vice Mayor Gerber commented that if there was a circumstance in which a
member did not regularly attend and was not engaged, this would provide a
means of addressing it.
Ms. Chinnici - Zuercher added that there is a process of recall available to citizens
for a member not fulfilling the duties of the office.
6. Under the "Qualifications" for the City Manager in 5.01(b), it indicates that
at the time of the appointment, the City Manager need not be a resident of
the City, but shall become a resident of the City within six months after
appointment.
Mayor Keenan stated that is the only City employee required to be a resident.
Ms. Readier responded that is correct. There have been some court cases
regarding residency requirements, and that they are not enforceable unless it is
some type of emergency center operational issue.
Administrative Committee of the Whole
June 24, 2014
Page 4
Ms. Crandall added that six months is fairly standard and this is the same
language in many city charters.
Ms. Chinn ici-Zuercher asked if other cities have a Chief of Police or Fire Chief
with required residency.
Ms. Readler responded this is not typical. There have been challenges to this in
the court as well.
Ms. Salay stated that, based on these comments, can the City require its City
Manager to live in the City — if a person challenged that requirement?
Ms. Readler responded that some court cases have referenced key, emergency
type personnel being required to live in a City. Legal staff would need to review
this. If there is a provision that is unenforceable in the Charter due to the
Supreme Court case, it would not necessarily have to be revised to follow that
court rationale.
Mayor Keenan recalled that the issue arose with firefighters who worked 24
hours on /48 hours off and would live in southern Ohio. An issue arose with
response time for an emergency situation. He recalls that the government could
not require an employee to live in the jurisdiction.
Vice Mayor Gerber noted that the Revised Charter does have a saving clause.
With respect to the City Manager, the language indicates the Council can
approve a longer period of time for relocation to the City and can actually
approve residency outside of the City.
Ms. Readler stated that in practice, it is common and expected for the manager
of the municipality to live within the City.
7. Section 6.01 provides that the City shall have a Department of Law and
Department of Finance. Other departments are created with Council's
approval. Council's approval is required for the two appointments of
Director of Law and Director of Finance.
Ms. Readler stated that some other charters they have reviewed have much
more detail about departments and mechanisms for appointing directors. Staff
would not recommend changing any of the existing language, as it would include
administrative matters in the Charter and could become problematic.
Vice Mayor Gerber agreed, noting that it could restrict options for the City at a
future date.
Ms. Readler stated that the broad language in the Charter is one of the reasons
that there have been few, if any, issues since its adoption.
8. Section 7.01 creates the Planning and Zoning Commission, Board of
Zoning Appeals and Personnel Board of Review.
Ms. Chinn ici-Zuercher noted that Section 7.05 describes the responsibilities for
the PBR. The Charter does not limit the responsibilities of the PBR. Council has
asked that staff bring forward other potential items that the PBR could review.
Currently, the PBR seldom meets, yet the members are very highly qualified.
Not using their talents does not make sense.
Administrative Committee of the Whole
June 24, 2014
Page 5
Mayor Keenan asked for clarification — hearing appeals from administrative
determinations implies that the PBR could hear appeals for those who are fired.
Outside of this venue, would such appeals be heard by a municipal court?
Ms. Readier responded that if it is an at will employee, they could argue that
there is a broad section in Dublin's Code that allows for this appeal to PBR.
Ms. Chinnici - Zuercher asked about the intent of the PBR, if they are not given
any power. She recalls that when she served on the PBR, they reviewed
appeals from the School District employees. The PBR was also responsible for
reviewing the personnel component to the City budget, looking at salary ranges,
identifying appropriate increases and classification changes.
Ms. Salay stated that the City later hired a consultant, Martha Solano, to do this
very complex work. She cannot envision assigning these issues to a citizen
Board, unless the members were particularly skilled in these matters and would
work with a consultant. She would be interested in Mr. Wagner's thoughts about
using a citizen board for this type of work.
Vice Mayor Gerber asked where it is written that the Personnel Board of Review
will hear a certain type of case. Is that by Resolution of Council? Is that
something done with the advice and consent of the City Manager? Where is it
written that is the job of the PBR?
Ms. Readier stated staff will need to review the Code. She recalls that one case
at the PBR involved an appeal of a school district employee. There is either a
Code or statutory requirement for that.
Ms. Salay noted that most of the District employees are union employees.
Ms. Readier responded that staff will report back on these matters.
Ms. Chinnici - Zuercher asked that staff determine where it was defined that the
PBR's purpose was to hear the School- related cases.
Vice Mayor Gerber summarized that a report on this matter is warranted — where
does the authority rest to hear these cases and what other options are available
should Council want to engage PBR in other activities.
Mayor Keenan asked if this type of body exists in other municipalities.
Ms. Readier responded affirmatively. They may review classified service and
may have more of a role with union employees. The Charter provides the
latitude for Council to add to their duties; it is simply a matter of the limitations in
the City's union contracts.
Mayor Keenan added that this could be done through an administrative fix — not
necessarily through a Charter revision.
Ms. Readier agreed.
Vice Mayor Gerber suggested that a report be provided sometime in August.
Ms. Crandall stated that timeframe will work. Staff would likely not recommend
classification, compensation review — but there are many policy issues currently
under review, including the Personnel Code. This would be a good group for this
type of work, based on their experience levels.
Vice Mayor Gerber summarized that he would like to see options for
assignments they can be given on a regular basis.
Administrative Committee of the Whole
June 24, 2014
Page 6
Ms. Chinnici - Zuercher agreed, noting that the policy review would be good, given
that most of the members come from the private sector and this would provide
different insight.
Ms. Salay commented that the City needs to check with the School District to
determine if the PBR work for them is still necessary.
Ms. Readier noted that the PBR is established in the Charter and therefore
cannot be abolished by other than a Charter amendment.
Mr. Lecklider asked for clarification. Does the School District have some type of
policy that requires certain administrative appeals to be heard by the PBR?
Ms. Chinnici - Zuercher responded that is the information being requested from
staff.
Ms. Readier stated that, historically, there has been such a requirement because
she recalls a case years ago involving a School District employee. Staff will
investigate this matter. The City has not been asked by the School District to
utilize this appeal process for many years.
Mr. Lecklider commented that a State Personnel Board of Review exists and a
classified public employee that is non -union can take an appeal of a suspension
of more than 40 hours, an inappropriate transfer, or a termination to the State
Personnel Board of Review. Therefore, he questions the need for this Board.
Ms. Readier responded that it is required by the Charter. It would require a
Charter amendment to address this.
Mr. Lecklider stated that in terms of dealing with discipline matters for public
employees, caution is needed in terms of finding cases for this group to hear.
9. In Section 8.04, Contracting Procedures — specifically bidding and waiver
of competitive bidding, it appears that Council can establish thresholds or
waive competitive bidding. He has served on Council for many years and
notes that many contracts are entered into by the City. Are a large portion
of these under the professional services category and therefore not
covered by these provisions?
Ms. Readier responded affirmatively.
Ms. Crandall noted that at one point, the bidding threshold was very low and
Council approved raising it to $75,000. Staff does request waivers from
competitive bidding requirements from Council, particularly for sole source items.
Vice Mayor Gerber noted that there are many contracts that Council does not
review whatsoever.
Ms. Crandall confirmed those are professional services contracts and do not fall
under this category. They include architectural services, engineering services,
etc.
Vice Mayor Gerber stated that he believes Council should review the items
falling under the bidding threshold.
Ms. Chinnici - Zuercher suggested that staff could provide a list of professional
services engaged for projects twice a year. When people ask about these
services, Council would be aware of who is working for the City. She recalls that
Administrative Committee of the Whole
June 24, 2014
Page 7
in the past, there were engineering firms in the community who felt the City
favored certain firms and that bids were automatically awarded to certain people.
From a public entity standpoint, this practice was questionable.
Mr. Keenan stated that he, too, has heard from professionals who either live in
the City or whose businesses are in Dublin that they are never considered for
work with the City. There needs to be more transparency, given the large
amount of professional services used by the City.
Ms. Crandall responded that she does recall that there was a time in the past
where one or two engineering firms did have a significant amount of the City's
engineering work.
Mayor Keenan noted that it is easy to become familiar with people and continue
to use them.
Ms. Crandall added that, although it is not required, the City occasionally uses
RFPs for architectural services and the like. Staff can bring back a list of the
City's professional services contracts.
Ms. Salay stated that, playing devil's advocate, there might be a downside to
having a political element in the awarding of contracts. This separation was
perhaps deliberate, and the RFP process can certainly be used. She recalls
during a task force effort, there was discussion about engineering firms with
particular expertise and who had good knowledge of the community. An
engineering firm was selected on these bases.
Mayor Keenan stated it is certainly a balance issue.
Mr. Lecklider stated that he is not certain if the bidding threshold should be
lowered. He would be interested in how many contracts are being awarded
under the threshold. Maybe for the near term, a quarterly summary could be
provided.
Ms. Salay recalled this was done previously. The bidding threshold was raised
since the time she first was elected to Council.
Ms. Chinnici - Zuercher agreed that both a list of professional service contracts
and bid contracts awarded under the $75,000 threshold should be provided.
Ms. Crandall added that there are also internal policies for items $75,000 and
under — that requires a certain number of quotes before selecting a company.
Mr. Gerber noted that this is likely reviewed in the City's audit as well.
Mayor Keenan commented that he recalls reading an article recently about the
City of Columbus or Columbus City Schools where consultants were charging
$49,900, which was just under the $50,000 bid threshold. This is another issue
that warrants having a list of the items purchased under the bid threshold.
Mr. Lecklider stated that in terms of internal controls, based on his personal
experience in the Attorney General's office in terms of settlement authority, it
was not without some oversight. His assumption is that a Director or Department
head cannot enter into a contract for $74,000 without some oversight internally.
Ms. Crandall responded that all contracts are signed by the Finance Director and
City Manager.
Mayor Keenan commented that he reads newspapers from around Ohio. In
Dublin, almost without exception, the lowest/best bid is awarded the contract —
Administrative Committee of the Whole
June 24, 2014
Page 8
with qualifications into background checks. That does not occur in all places. All
in all, Dublin's process is very fair and he is impressed with staffs handling of it.
Vice Mayor Gerber agreed, adding that as the ultimate party responsible for the
public funds, Council should review these matters.
Executive Session - state law change
Mr. Peterson stated that there was mention of the state law change regarding
executive session topics, adding economic development. He is not advocating
adding this, but asked why Legal staff is not recommending that Council take
action to do so.
Ms. Readier responded that Legal staff believes the City already has the
authority to do this, given the state law change, without further action. The
Charter language is actually more expansive and provides the ability to adjourn
into executive session for any matter deemed to require confidentiality.
Mr. Peterson noted that the City of Hilliard's Charter does not provide for that,
and even if the state law changes, they are not able to do so.
Ms. Chinnici - Zuercher asked where the executive session language is located in
the Charter.
Ms. Readier responded it is under 3.06(d) Open Meetings. There is similar
language in other cities' charters.
Mr. Peterson stated that Dublin is specific in its motion to adjourn to executive
session, as required by the ORC.
Ms. Readier added that Dublin follows the Ohio Revised Code in these matters.
Ms. Salay asked if economic development would need to be cited when
adjourning to executive session. Often, it is a land acquisition matter that may
relate to a proposed economic development matter.
Mr. Lecklider noted that there has been some case law in regard to personnel
matters — that the motion must be specific about which type of personnel matter.
Recommendation
Vice Mayor Gerber summarized that Council's consensus is to:
Clarify the voting procedures in the Rules of Order, Section 10.04 — that it
will require four votes in the affirmative to pass a question — unless
otherwise required to have a supermajority of Council.
Ms. Readier commented that staff will prepare legislation for an upcoming
meeting to amend the Rules of Order. Staff will report back in August regarding
the other issues raised.
Mayor Keenan moved to adjourn to executive session at 6:40 p.m. to discuss
personnel matters related to the appointment of a public official.
Vice Mayor Gerber seconded the motion.
Vote on the motion: Mayor Keenan, yes; Mr. Peterson, yes; Ms. Chinnici-
Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes.
Administrative Committee of the Whole
June 24, 2014
Page 9
The meeting was reconvened at 8:15 p.m. and formally adjourned.
Deputy Clerk of Council
COUNCIL RULES OF ORDER
1. DEFINITION OF TERMS
1.01 Charter — the Revised Charter of Dublin, Ohio effective July 4, 1996, and
its amendments, if any;
1.02 Member — a member of Council;
1.03 Chair — the presiding officer of Council who is the Mayor under the
Charter;
1.04 Clerk — the Clerk of Council;
1.05 Meeting — any regular, alternate or special meeting of Council;
1.06 Quorum — a majority of the members elected to Council;
1.07 Standing Committee — a permanent committee created by Council
resolution, usually composed of three members; and
1.08 Ad Hoc Committee — a temporary committee created by Council motion,
usually composed of two members.
2. APPLICATION OF RULES
2.01 Except as otherwise provided by the Revised Charter or laws of the State of
Ohio, the functioning and proceedings of Council shall be governed by
these Council Rules of Order.
2.02 On matters involving parliamentary procedure not provided for in these
Council Rules of Order, the Clerk's latest revised edition of "Robert's Rules
of Order" shall be referenced by the Mayor as persuasive, rather than
binding, and the Mayor's determination shall be final.
2.03 The Law Director shall act as parliamentarian and, when applicable, shall
interpret "Robert's Rules of Order" for Council.
2.04 These Rules of Order shall not be altered except by a vote of a majority of
all members of Council, and at a regular or alternate meeting. The
proposition to make an amendment shall be in the form of a resolution, and
shall be submitted and read to Council at a meeting preceding the one at
which it is acted upon. These Rules of Order may be suspended, when
appropriate, by a majority vote of all Council members.
3. COUNCIL COMMITTEES
3.01 Ad hoc committees may be created by Council to review, study and make
recommendations on specific matters. The Mayor shall appoint each ad hoc
committee, give it a charge, and establish the time frame within which the
committee is to report to Council. When an ad hoc committee has
completed its charge, the existence of the committee shall terminate.
Proposed Revisions — 08 -07 -14
3.02 Council, from time to time, may establish new standing committees, assign
the functions of standing committees, add, combine, expand, contract or
eliminate certain standing committees as it deems necessary for the proper
functioning of Council.
3.03 Membership and Chairship of each standing committee shall be determined
by consensus, taking into consideration the preferences, willingness, and
experience of each Council member.
3.04 The Standing Committees of Council have been established as the
Administrative Committee, Community Development Committee, Finance
Committee, and Public Services Committee.
a. The Administrative Committee shall review issues relating to
Council employee evaluations; City personnel policies,
compensation and benefits; board and commission appointments;
strategic planning; goals setting; policy process; marketing and
communications; and Council procedures and operations.
b. The Community Development Committee shall review issues
relating to economic development, growth management and
transportation systems.
C. The Finance Committee shall review issues relating to general
taxation policy; hotel /motel tax grant applications; operating
budgets; capital improvement programs; and fees.
d. The Public Services Committee shall review issues relating to
police, fire and emergency services; traffic and related issues; public
health and human services; parks and recreation; utilities,
telecommunications and energy; and engineering.
3.05 The Clerk of Council shall provide for the electronic recordings of all ad
hoc and standing committee meetings and will maintain these recordings as
the permanent record of these meetings.
4. COUNCIL MEETINGS
4.01 Regular meetings shall be held on the second and fourth Mondays of the
month or on such dates as are otherwise approved on the yearly meeting
calendar or by a majority vote of City Council. Meetings shall be convened
in the Council Chamber of the City of Dublin at 7:00 p.m., or in an alternate
public place within the City of Dublin corporate limits, provided that a
public notice shall be posted on the entrance doors of the Municipal
Building 24 hours prior to the meeting time. In the event that a regular
Proposed Revisions 08 -07 -14 2
meeting date of the Council coincides with a legal holiday, or presents a
conflict for a majority of members, Council may establish an alternate date,
or cancel the regular meeting. The Clerk shall ensure that any cancellation,
alternate date or alternate location is published on the City's website or
other generally accepted medium, as designated by Council.
4.02 The Mayor and City Manager shall confer regularly regarding the agenda
for Council meetings, after which the Mayor shall determine the agenda.
Upon concurrence that a meeting may become unduly lengthy due to the
content and/or number of items on an agenda, the Mayor may divide the
agenda and defer items to the following regular meeting, or call a special
meeting.
4.03 Special meetings are governed by the Revised Charter, Article III, Section
3.06(b).
4.04 Members shall be present during all regular and special meetings. Excused
absences shall be granted by the Council when a member is ill, there is
sickness or death in a member's family, when a member is absent from the
City, when job requirements demand immediate attention, or on special
leave.
5. COUNCIL MEETING AGENDA
5.01 Except for emergency matters or other special matters requiring the
immediate attention of Council, a listing of business to be considered by
Council shall be prepared and delivered to each member at least 72 hours
prior to each regular Council meeting.
5.02 Any person may request that a matter of business be placed on the agenda
provided sufficient notice is provided either to the Mayor, City Manager or
the Clerk of Council. All proposed agenda items must be delivered to the
Clerk of Council prior to 10:00 a.m. on the Thursday preceding the meeting.
5.03 It is the responsibility of the Clerk to prepare and deliver the agenda and all
supporting documentation under the general supervision and direction of the
Mayor and the City Manager. All members of the City organization and
members of the public are encouraged to cooperate with the Clerk in
making the agenda complete and accurate. While nothing herein will
prevent the introduction of new business not listed on the agenda, Council
may require additional time to study any item not included on the agenda.
5.04 Council may, upon majority vote of its members, modify the order or
contents of the agenda at a Council meeting.
Proposed Revisions 08 -07 -14 3
6. NOTICE OF MEETINGS
6.01 Public Notice
The Clerk shall cause to be published one time in at least one newspaper of
general circulation in the City a statement of the dates, times, and places of
the Council meetings regularly scheduled for the calendar year. Said
publication shall occur no later than the day preceding the day of the first
such regular meeting for the calendar year. The Clerk of Council may use
any other medium appropriate for notice of public meetings.
6.02 Public Posting
The Clerk shall also post a statement of the dates, times and places of each
regular Council meeting for the calendar year at least one week prior to the
first regular meeting of the calendar year. Said posting shall be done at
three (3) locations set forth in Section 4.12 of the Revised Charter. The
Clerk shall check at reasonable intervals to insure that this statement
remains posted.
7. PUBLICATION OF MEETING AGENDAS
7.01 Media Publication
The Clerk shall make arrangements to have the "tentative" agenda for
any regular, alternate or special meeting published on the City's
website or other generally accepted medium as designated by Council.
The "tentative" agenda shall be that agenda which is prepared and
distributed to the press /media on the Tuesday preceding a regular or an
alternate meeting, or that agenda which is prepared in advance of a
special meeting.
7.02 Agenda Packets for Press/Media
The Clerk shall make available a copy of the agenda for any regular,
alternate or special meeting to any news organization requesting same. The
agenda will include copies of new ordinances and resolutions and other
materials shall be made available at the discretion of the City Manager.
These agenda packets will be made available to news organizations by 4:30
p.m. on Thursday prior to regular or alternate meetings and as soon as
practicable prior to special meetings. It is the responsibility of the news
organization to make arrangements for pick -up of its agenda packet.
Proposed Revisions 08 -07 -14 4
8. ORDER OF BUSINESS
The Mayor shall take the Chair at the hour appointed for the meeting of Council
and shall call the meeting to order and direct the Clerk to call roll. If a quorum is
present, the meeting shall continue.
The order of any regular or alternate meeting shall be as follows:
1. Call to Order
2. Executive Session, if necessary
3. Pledge of Allegiance
4. Roll Call
5. Proclamations /Special Recognition
6. Citizen Comments
7. Consent Agenda
a. Action of Minutes of previous meeting(s)
b. Correspondence
c. First reading of routine ordinances
d. Routine resolutions
e. Other administrative matters
8. Legislation
a. Tabled/postponed legislation
b. Public hearings /second readings /vote on ordinances
c. First reading of non - routine ordinances
d. Non - routine resolutions
9. Other Business
10. Council Committee Reports /Council Roundtable
11. Executive Session, if necessary
12. Adjournment
9. REQUEST TO SPEAK
9.01 Members' Right to Speak
a. While each member has the right to speak, the member must request
this right by addressing the Chair. Upon being recognized, the
member may proceed.
b. No member may filibuster. No member may speak for more than
five (5) minutes continuously, except by leave of the Mayor. The
decision by the Mayor in this matter is final. Reference to
personalities shall be avoided by all speakers.
C. A member may speak a second time on any one opportunity to
speak.
Proposed Revisions 08 -07 -14 5
d. the Mayor shall regulate debate in any other manner that she/he
deems necessary, provided that the rights of all persons to express
their views are respected.
C. By a motion duly made, seconded, and passed by a majority of
members present, the Council may overrule any limitation of debate
by the presiding officer and allow a member to speak for an
additional five (5) minutes.
9.02 Residents/Interested Parties' Duties
Any resident or interested party desiring to address the Council shall be first
recognized by the Chair. She/he shall then step to the floor microphone and
state her/his name and address in an audible tone for the Clerk's record.
Remarks shall be limited to the question under discussion. All provisions of
9.01 apply.
9.03 City Employee
The City Manager and any other appointed, administrative level official
shall be entitled at all times to any privilege of the floor for the purpose of
speaking upon any questions that pertain to their duties, responsibilities and
authority. All provisions of 9.01 apply.
10. VOTING PROCEDURES
10.01 Every member present, when a question is put, shall vote unless the
member has an ethical conflict of interest. Any member requesting
permission to abstain may make a brief statement of the reason for making
such a request. The question shall then be immediately taken without
further debate.
10.02 Voting on all legislation shall be oral and in open Council. No proxy votes
are permitted. When the Clerk calls roll, each member shall respond "yes,"
"no," "present," or "abstain." No other comment is permitted during
voting. The order of voting shall rotate in a random manner.
10.03 The Mayor shall announce the results of the voting, and state whether the
matter voted upon passed or failed.
10.04 An affirmative vote of four (4) members shall be necessaEy to pasL&n
uestion unless otherwise rovided by the Charter.
10.04 No vote of a member shall be questioned. Any member so desiring may
briefly comment upon the vote personally cast after the roll call and
Proposed Revisions 08 -07 -14 6
announcement of the result. The Mayor shall decide upon the propriety of
the comments and monitor the length of same.
11. LEGISLATION PROCEDURE
11.01 The introduction, passage and amendment of ordinances and resolutions
shall be governed by Article IV of the Charter and these Rules of Order. A consent
agenda may be used where routine or noncontroversial items are organized apart
from the rest of the agenda and approved as a group. Items are proposed for the
consent agenda by the City Manager and Clerk of Council. Upon request of any
Council Member, an item will be removed from the consent agenda and scheduled
for consideration under the regular order of business.
The introduction, passage and amendment of ordinances and resolutions shall be
governed by Article IV of the Charter.
11.02 A member may speak on any legislation; call for questions; ask for a
statement of the question (which the Mayor shall render); call for a division
of the questions (the Mayor shall render a decision regarding the divisibility
of any question and said decision shall be subject to appeal as is a question
of order); and question the City Manager. Any two members may demand
the previous question.
11.03 Any member may introduce such legislation as the member deems
appropriate. Legislation can be prepared and recommended by the
Administration, a Standing Committee of Council, an ad hoc committee of
Council, or a City Board or Commission; all such legislation must be
introduced by a member.
11.04 Every motion shall be reduced to writing if the Chair or a member so
requests.
11.05 When a motion is offered and seconded, it shall be transcribed and read
back by the Clerk before debate. When written, it shall be read by the Clerk
before debate.
11.06 After a motion has been read by the Clerk, it shall be deemed to be in
Council's possession and may be withdrawn only by leave of the Council.
11.07 Ordinances and resolutions shall be read by title only unless there is an
objection from one of the Council members at which time the Council shall
meet the requirements of Article 4.04 of the Revised Charter.
11.08 Form of Ordinances/Resolutions
Proposed Revisions 08 -07 -14 7
a. All ordinances and resolutions shall continue to be written in the
same format and style as was in use at the time these rules were
enacted by Council. All such legislation shall be assigned according
to a system that reflects the sequential order and year, e.g., 01 -97.
b. Each ordinance /resolution shall contain not more than one subject,
which shall be fully described in the caption in easily understood
terms.
11.09 Second Readings/Public Hearings - No motion is required on second
readings. After debate has closed, the Mayor shall direct the Clerk to call
the roll.
11.10 Motion to Reconsider — Any member who voted on the prevailing side
may move a reconsideration of any action of the Council, provided that the
motion be made not later than the next regular meeting after such action
was taken. A motion to reconsider shall be in order at any time, except
when a motion on some other subject is pending. A motion to reconsider
being laid upon the table may be taken up and acted upon at any time. No
motion to reconsider shall be made more than once on any matter or
subj ect.
11.11 Order of Consideration of Questions — All questions shall be considered
in the order in which they are made.
11.12 Motion Made — Additional Proper Motions — When a question is before
Council or under debate, or a motion has been made, no other motion shall
be proper, except the following and these take precedence according to the
order listed:
1. to adjourn
2. to table until future stated time
3. request cessation of debate and that a vote be taken
4. to refer to a standing or ad hoc committee
5. to amend the matter under discussion
6. to postpone action for an indefinite time or to a date certain
11.13 Question Without Debate — The following questions shall be considered
without debate:
1. to adjourn
2. to lie on the table
3. to take from the table
4. all questions relating to priority
5. to approve all items on the consent agenda
Proposed Revisions 08 -07 -14 8
11.14 Motions to Postpone and Adjourn
a. A motion to postpone (to a day certain or indefinitely) shall not
again be allowed at the same reading of the ordinance or resolution
under consideration.
b. A motion to adjourn shall always be in order, but if decided in the
negative, it shall not be entertained again until some motion, order,
or decision has taken place.
11.15 Motion to Take from the Table — A motion to remove any matter from the
table shall be in order after consideration of one question succeeding the
tabling. This is not debatable. Any matter removed from the table shall not
be considered or acted upon until the next or a subsequent meeting.
11.16 Motion to Strike Out — A motion to strike out and insert shall be deemed
divisible, and a refusal to strike out equivalent to agreeing to the matter in
the form, but shall not preclude further amendment by way of addition.
11.17 Appeal Decision of the Chair — On appeal of a decision of the Chair, no
member shall speak more than once, and the Chair shall have preference.
11.18 Call to Order — If any member, in speaking or otherwise, violates the rules
of Council, the Chair or any member may call her/him to order and the
member so called shall cease speaking until the question of order is
decided.
12. MISCELLANEOUS
12.01 Council Courtesies
No member shall privately confer while Council is in session with anyone other
than a fellow member, the City Manager, the Clerk, or Law Director. Such
discussions as are permitted shall be brief and shall be conducted in the tone and
manner so as not to disturb the proceedings.
12.02 Confidentiality
a. On matters where public knowledge of same could be detrimental to
the City's position on legal, fiscal, property acquisition, personnel or
other matters deemed by Council or the City Manager to require
confidentiality, all members shall limit and/or restrict discussion
Proposed Revisions 08 -07 -14 9
and/or dissemination of the confidential information unless and until
Council or the City Manager decides such matters may be discussed
publicly.
b. No member may speak for the Council as a body unless specifically
authorized to do so by Council.
12.03 Enforcement of Rules
The Mayor shall conduct all Council meetings in accordance with these rules and
shall preserve order at all meetings, and shall enforce the rules of Council, either
by private or public reprimand.
12.04 Violation of Rules
If any member, in speaking or otherwise, shall violate any rule of Council, the
Mayor shall call the member to order. If such member is speaking when called to
order, the member immediately cease speaking unless permitted to explain. The
question of order shall be decided without debate, at the Mayor's discretion.
Adopted: Res. 09 -96 — 6/9/97
Amended: Res. 87 -08 — 1/20/09
Amended: Res. 47 -09 — 10/5/09
Amended: Res. 44 -11 — 9/12/11
Proposed Revisions 08 -07 -14 10
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: August 7, 2014
Initiated By: Jennifer Readier, Assistant Law Director
Michelle Crandall, Assistant City Manager
Anne Clarke, Clerk of Council
Re: Proposed Resolution 66 -14 — Amendment to Council Rules of Order
Summary
Memo
The Administrative Committee of the Whole met on June 24 to review the Revised Charter for
any potential amendments desired or needed. The Committee determined that clarification is
needed for the language in the Revised Charter Article IV, Section 4.01, which states:
"Unless otherwise provided in this Revised Charter, all action taken by Council shall be by a
vote of no less than four members of Council. "
The Committee recommends that a new Section 10.04 of the Council Rules of Order be added
to clarify the number of affirmative votes needed for passage of a question. (The existing
Section 10.04 would become Section 10.05.)
The proposed new language is as follows:
10.04 An affirmative vote of four (4) members shall be necessary to pass any question,
unless otherwise provided by the Charter.
Process to Amend
Section 2.04 of the Council Rules of Order outlines the process for an amendment to the Rules,
requiring submission of an amendment to Council at the meeting preceding the one where it is
acted upon. Attached is proposed Resolution 66 -14, adding a new Section 10.04 to the Rules of
Order.
Recommendation
Should Council desire to amend the Rules of Order to clarify this language, staff recommends
that the draft legislation be reviewed under the "Other" portion of the August 11 Council
meeting and introduced and voted upon at the August 25, 2014 Council meeting.
RECORD OF RESOLUTIONS
D Yw
No .3 5
Resolution No
___ Pussect
A RESOLUTION AMENDING THE DUBLIN CITY
COUNCIL RULES OF ORDER SECTION 10
(VOTING PROCEDURES) FOR PURPOSES OF
CLARIFICATION
WHEREAS, the Administrative Committee of the Whole has recommended that
Section 10 of the Council Rules of Order be amended in order to clarify the number
of affirmative votes needed to pass any question.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State
of Ohio, of the elected members concurring that:
Section 1. Section 10 of the Council Rules of Order is hereby amended as follows:
10.01 Every member present, when a question is put, shall vote unless the
member has an ethical conflict of interest. Any member requesting
permission to abstain may make a brief statement of the reason for making
such a request. The question shall then be immediately taken without further
debate.
10.02 Voting on all legislation shall be oral and in open Council. No proxy
votes are permitted. When the Clerk calls roll, each member shall respond
"yes," "no," "present," or "abstain." No other comment is permitted during
voting. The order of voting shall rotate in a random manner.
10.03 The Mayor shall announce the results of the voting, and state
whether the matter voted upon passed or failed.
10.05 No vote of a member shall be questioned. Any member so desiring
may briefly comment upon the vote personally cast after the roll call and
announcement of the result. The Mayor shall decide upon the propriety of
the comments and monitor the length of same.
Section 2 . This amendment shall be submitted and read to Council at the August
11, 2014 meeting and acted upon by Council at the August 25, 2014 Council
meeting, in accordance with the Section 2.04 of the Council Rules of Order.
Section 3. This Resolution shall be effective upon passage, in accordance with
Section 4.04(a) of the Revised Charter.
Passed this day of . 2014.
Mayor — Presiding Officer
ATTEST:
Clerk of Council
May 11, 1995
Dublin Charter Review and
Revision Commission
Page 5
yl MR. BANCHEFSKY: No. rm trying. I
m just — I can't find where I had it typed up and all
tat organized.
[y MR. ZAWALY: Let's move to — Why
M don't we go to the April 25th, 1995 and we will start
lq at 7.05, Consecutive Term Limits, Terns Limited. And
M then we will come back to what is marked as 7.02. but
[q we will consider whether or not that's, again, the
n numbering we will —
nsl MS. CRANDALL- You haven't done
pq Personnel Board of Review yet. I skipped that so
1123 you --
rm MR. ZAWALY: I think Mitch was
1141 supposed to have some comments on that as well.
11q MS. CRANDALL- Dave had some
pet comments.
1171 MR. ZAWALY: What is the section
[gel number?
pet MS. CRANDALL- It's in with 7.01
rml where it establishes the Personnel Board of Review.
[z+l MR. ZAWALY: I've got a note here
to that says see model charter as modified by David
pq Harding. We did that at the last meeting.
pq MS. CRANDALL- That's for the merit
pq system, which everyone wanted to have reviewed. For
111 Personnel Board of Review, if you're going to keep it
R in this section, the Commission hasn't gone through
[q that.
141 MR. ZAWALY: Didn't we have a
[q suggestion that this was going to be moved to another
pq location or is it just that it was going to be — it's
tag under Boards and Commissions. I guess that's where it
lq ought to stay, but it will be separated out under its
tag own section.
[+o1 MS. CRANDALL- I think the personnel
p+l system or the first part of the merit system was going
p23 to be moved, that short part.
pq MR. ZAWALY: That was going to be
1141 moved to 6.07.
1123 MS. CRANDALL- Bight. I don't know
1123 if you want to keep Personnel Board of Review in with
p71 Boards and Commissions because that's the second part
1123 of this.
[gel MR. ZAWALY: Does anybody have any
pq notes about the Personnel Board of Review?
pi] MS. STILLWELL: I said it was 7.01,
im and that we needed to add something from Beaver Creek
pq here.
gay MR. PARKHILL: Substitute a lot of
pq what Beaver Creek had. Dave Harding will check this
Page 7
m out and Mitch will report, which he did, and I think we
m accepted it. We changed examination to selection
14 process.
lq MR. BANCHEFSKY: What page are you on,
[sl Judi?
Pq MS. STILL.WELU I'm on Page 34.
m MR. ZAWALY: What portion of
pq Beaver Creek, actual Personnel Board of Review, the
eel Personnel Board of Review?
MS. BEALL: General rules, and I
have article —
MR. ZAWALY: Okay. What they have
dim in Beaver Creek is Personnel Board, there shall be a
1141 Personnel Board as prescribed in Section 8.02 of their
Em Charter And in their Personnel Board it states under
voi 8.02 there shall be a Personnel Board consisting of
im three members appointed by Council for terms of three
t1el years. Members of the first board shall be
11a1 appointed — Well, this Is transitional. Each member
Rat of the board shall be a qualified elector of the City
m known to be sympathetic with the merit principal of
m public employment, shall neither hold nor be a
Pq candidate for any other public office nor be employed
Pq by the City, and shall not be an officer of any local,
Pq state or national political party or of any partisan
Page e
pi political organization. Quite frankly, I don't
in remember ever visiting that.
m MR. BOSTON: We didn't, I don't
Page a
[q think. I think what we $rated is we were trying to use
pq some general rules for boards and commissions, we
[q referred to Beaver Creek. then we're going to say we
in had three boards or commissions that we felt had to be
te1 in the Charter, one was Personnel Board, Planning and
[e1 Zoning and Board of Zoning Appeals.
1101 MS. STILLWELL. Beaver Creek, I think
[q you're right was the general piece.
[123 MR. BOSTON: At that point I think
1123 we were at how much detail did we want to put in as it
lm reeated to each one of those boards or did they go back
11q to the general rules of boards and commissions. That's
11s1 where there wasn't total agreement That was what the
tv] discussion was as to how much you want to idcntW what
pet the make up of those boards was going to be.
pet MR. ZAWAL.Y. Well, and we had
adopted the language under 9.01, hadn't we, creation of
boards and commissions? And that was the City shall
have a Planning and Zoning Commission, a Board of
Zoning Appeals and a Personnel Board of Review, and
such other boards and commissions as may be created by
ordinance. This whole personnel section of Beaver
Page 5 - Page 8 Min-U Script® McGinnis tit Associates, Inc. 6141- 431 -13441
Dublin Charter Review and
Revis Commission May 11, 1995
Pa 91 Pads 11
pl Cheek Is really quite invoivcd.
W MR. BOSTON: No. I don't think we
pi made reference to the Beaver Creek.
E9 MR. ZAWALY: I don't either.
psi MS. BEALL: I think we were
lq looking at Beaver Cheek for those general rules more so
pi than anything else.
pl MR. ZAWALY. Right. For the
[a1 creation of the boards and commissions we Me that
pol one, which rather than repeating it each time, such as
1111 we had in our Charter, U you look under 7.02, Planning
p2l and Zoning it says there is hereby created a Planning
pq and Zoning Commission. We just created the three
poi boards, indicated that others can be created by
psi ordinance, felt that that was a better way of handling
pel the creation of boards commissions. We then were
[+ri going to get some Instruction on Planning and Zoning
per Commission from Mitch. Quite frankly, I know that we
pq talked about addressing the Personnel Board of Review,
pq but I don't think we had gotten anywhere near that
[ail issue.
psi MS. CRANDALL- You skipped over it
psi and went to Planning and Zoning first.
pq MR. ZAWALY: I think that's
psi exactly what we did because we fch it was going to be
pi Personnel Board of Review shall designate one of its
m members as chair. And Council, by ordinance or
pq resolution, may authorize the appointment of a clerk
[q who may be an employee of the City. Now, that, again,
iq that just seems to be something that ought to be
pq addressed under the general rules for boards and
m commissions.
lei MR. BOSTON: That's where our
Pi discussion was as to what we want to include under each
[iq one of these, whether it's general and it's governed by
p+l the general rules of boards and commissions or if we
pul have some specific things we want to identify other
pal than just a general description of what the Personnel
pq Board of Review's overall mission is or what they're
psi supposed to accomplish. Because then Jwe got into is
lief this all the details of how it's going to operate.
[+ti MR. ZAWALY: Right.
pet MR. BOSTON: I think we got down
[+ei to the discussion, if I recall, was how many members,
psi you know, do we want on boards. Here we have a general
p+l saying it's five and the Board of Review is three
;m and —
Pm MR. ZAWALY: This is what you were
m supposed to look at, Mitch, the general rules for
= boards and commissions.
Page 10
pl the last of the boards that were addressed. Let's go
R to 7.01, the Merit System and Personnel Board of Review
[ai and see if we can glean from that, which is not
sl directly addressing the merit system, and focus on the
lei language that speaks to the Personnel Board of Review.
Lai If what we already have in our Charter will suffice as
vi the appropriate language for that board, then we just
[el ought to keep it the way it is.
131 MS. SAYLOR: Does this begin on
[+q Page 35 with (b), there is hereby created a Personnel
p+l Board of Review?
p2l MR. ZAWALY: Exactly.There you
psi are. Okay. I've got a note going to boards and
[14] commissions, but that's really where it was. Okay. It
pq says, you know, we can clean up this language that
psi there is hereby created. Perhaps we could just say
pti there shall be — or the Personnel Board of Review
pa] shall consist — Everybody with us on Page 35? — shall
pei consist of three electors of the City not holding other
pq office, appointment or employment with City to be
p+l appointed by motion of Council for a term of three
psi years. That would be subsection (a) under whatever
W number this is going to be. It will be 7.0 something,
p4, y et to be determined.
psi (b), which is now marked as your (c), the
[ii MS. STILLWELL-- Theoretically, we
m have that on Page 36 where we talk about organization.
Pi I mean, it's not as inclusive as Beaver Creek, but it
lai talks about operating.
Iq MR. ZAWALY: Page 36 of what?
tq MS. STILLWELL: The March 23rd, '95
m non - redlined version.
fel MR.ZAWALY: Non- wdlined.We're
sI looking at redlined.
mi MS. STILLWELL You're looking at the
[iii redlined. Well, it's —
o2i MS. BEALL.• Organization.That's
psi right. It's toward the back. It's Page 42 on the
ph March 23rd —
1161 MR. PARKHILL: Redlined?
MS. BEALL: — redlined under
12
pTl organization. That's what we were doing. We were
lief comparing what Beaver Creek had with what we have in
per there under organization and trying to figure out which
pq one of these we could put at the beginning of the
pil article — of Article VII as our general rules.
psi MS. STILLWELL: It's all coming back.
pal MS. BEALL: It just takes us a
ptl little while.
pal MR. ZAWALY: No.That's where we
McGinnis tit Associates, Inc. 614431 -1344 Min- II -Scripts Page 9 - Page 11
m started ofL We were supposed to have some thinking
r4 brought to us on which of these general rules are the
pi ones that bind themselves in both of these places. Do
tq you have anything, Mitch, or —
tsl MR. BANCHEFSKY: No. On that I don't.
tea I dropped the ball on that if that's what I was
m supposed to do.
te1 MSS. CRANDALL- You did dictate some
tq rules last time that actually I typed up and I forgot
1101 to bring with me as a starting point for some from the
p+1 Beaver Creek model.
pal MS. STILL.WELL: Maybe we can go into
pat Section VIII.
py MR. ZAWALY: Well, let's hammer
psi now. We've got — Does everybody have Section 9.02,
pet General Rules for Boards and Commissions of Beaver
p7i Creek able to them as well our 7.04,
reel Organization, Vacandes on Page 42? Let's —And,
p9i again, we're not sure what this number is going to be
;q except that I guess I would propose that it be 7.0 —
Pq let's —
tm MR. BOSTON: 7.02.
Rai MS. BEAT I Your creation is
pq 7.01, right.
aa1 MR. ZAWALY: 7.01 is Creation.
tq I would not want to see BZA go to seven. I certainly
m wouldn't want to see the Personnel Board of Review go
131 to seven; so I think that's just a stumbling block for
eq me trying to come up with some convenient number that's
iq going to apply across the board for all these boards
tea and commissions. So let's — Anybody fed strongly
m about trying to Come to some sort of co nsensus on a
1e1 given number?
tai MR. PARKHILL- I agree with you. I
pq think if there's anything that is consistently
p n contentious that additional representation is
p21 worthwhile on P&Z to stay that way, which would not be
pal a reason to increase the others to that.
py MS. BEALL.- Okay. We can still
pal leave this in the general rules by saying something
p4 like the membership of the boards or commissions
pa appointed in 7.01 shall be as follows: Planning and
pet Zoning, seven; Personnel Board of Review, three, and
p9i whatever the other one is five.I mean, we need to put
pq that in here somewhere, right?
Pn MR. BOSTON: Is there a minimum?
pq MR. ZAWALY: I would not put it
Rat under general rules for boards and commissions. I
lul would put it under the section pertaining to that
P9 board. When it's — When we say consists of three
14
pi MS. BEALL: And we've got that
* figured out, right.
* MR. ZAWALY: So 7.02, yes, would
tq be General Rules for Boards and Commissions.
im MS. BEAU: Unless otherwise
161 provided for in this Charter, want to leave that?
M MR. ZAWALY: That's fine. Unless
tw otherwise provided for in this Charter, one, we did get
is hung up on whether or not we should prescribe the
pq number for each. I firmly believe we shouldn't.
pil MR. BOSTON: I think we took the
p21 position that we should.
pal MS. SAYLOR: What's the pro and
m con for each one, I mean?
psl MR. ZAWALY: Well, I think we have
pq the history of each of our commissions now that we have
lin seven on the Planning and Zoning, we have five on the
pet B74 Board of Zoning Appeals, and we have three on the
pet Personnel Board of Review. You know, I guess the quick
pq compromise would be to make all of those seven, but as
pit I mentioned the last time we brought this up, I think
sm that would be tinkering with Planning and Zoning in a
IWl very d etrimental way. I think the more citizen input
tut that you can have there on the board and it's worked, I
pq think, reasonably well in Dublin having seven members.
pi electors for the Board of Review, we would be
m consistent and say seven electors for the Planning and
pt Zoning Commission, we would say five electors for the
ly Board of Zoning Appeals.
iq MS. BEAT I Okay. So do we want
te1 to put the part about the members of the first board
m shall be appointed for terms of —
pq MR. ZAWALY: No.That's
tat transition.
pq MR. BOSTON: This is general
pq rules.
pal MR. ZAWALY: Right.
pal MR. BOSTON: We're going to
pal identify specifically, V I heard what you said, in the
psi three.
pq MR. ZAWALY: That's correct.
tits MR. BOSTON: What you're saying is
pet we want to leave it flexible for any other boards or
pet commissions that you develop from here on.
x01 MR. ZAWALY: Correct.
pq MR. BOSTON: Okay. So we don't
tm have to state a thing there and it doesn't mattes Is
Rq there a least or —
pq MR. ZAWALY: I guess the — rm
Izsl sorry, is there a least?
is
Page 13 - Page 16 Min "cdpw McGinnis & Associates, Ine. 614 - 431 -1344
Dublin Clatter Review and
May 11, 1995 Revision Commission
Pap 18 Page 15
Dublin Chatter Review and
Revision Commission May 13,199
[v that?
[tl MR. ZAWALY: Can you bring us a
pq copy of that near time?
[g MS. STILLWELL: NI save all that
[q stuff. I don't remember.I worked on that with the
N time fiano>es and like the 60 days and 30 days.
m MR. ZAWALY: Let's get it from
li Bobby.
go MS. STILLWELL- All that staO.I
pal worked on that.
p1l MR. PARKHILL: Could we possibly
[» move on and just make sure that we really hone In on
[+al this subject at our last meeting of the month and we
qag can get, I drink, a lot whacked out here in a few
pq minutes.
paj MR. ZAWALY: What do you want to
pn whack out?
n� MR. PARKHILL: The moving on into
pag VIII.
poi MR. ZAWALY: Into VBL
pil MS. CRANDALL: We haven't finished
pq VII. We have to do Personnel Board of Review.
;q MR. ZAWALY: We've got Personnel
pq Board of Review.
pq MS. STILLWELL: We just knew that was
Page 9
pi the Personnel Board of Review of three electors of the
W City not holding other offices, appointment or
[q employment with the City to be appointed — I just took
[+l Page 35 and we changed (a) and (b).
[s] MS. STILLWELL- That's what I have,
14 too.
m MS. BEALL- Page 35.
pq MS. STILLWELL- Then they have the
pi power to hear appeals from administrative
[icl determinations. Here's that word, administrative
pil determinations.
pa, MS. BEALL: Do you have that on
[+sl your Page 35, Michelle?
p4 MS. STILLWELL- Then we have said as
nal such other powers, dudes and functions as provided by
na1 Council by ordinance. We need to make sure they're all
I+n parallel.
e9
MR. BANCHEFSKY: It's hard to do
unless we get to it. Once we get h done —
MR. BOSTON: I thick were at the
point where you just need to take your ben shot as to
what you have in your notes and then let us start anew.
MR. PARKHILL Yeah. Let's look at
it after it's been —
MR. ZAWALY: Although I don't
pi going to come after. We did Planning and BZA,
r4 Personnel Board of Review.
pl MR. ZAWALY: Where Is Personnel
lq Board of Review now? It's under some other section.
R MS. CRANDALU No. It's 7.01 In
[e March 23rd, but the first section of that is going to
m be put In Article VL
pq MR. ZAWALY: It's 6.07, right.
lal MS. CRANDALU You still have
pa Personnel Board of Review established under here.
1111 MR. ZAWALY: You're right.
pal MS. CRANDALU I don't think you
psl reviewed this.
py MR. ZAWALY: It's Page 33, it
lira starts.
pq MS. BEALL: I have next to that
[s-1 mode14.02 (a) and 0). Is that what we ended up
pan saying we were going to use? I think we did for —
pal MS. CRANDALL- For that first
;q section establishing a personnel system. It doesn't
pq speak to Personnel Board of Review.
pq MR. ZAWALY. I've got all sorts of
[rag red lines„ my own red lines, but let me focus in on
p4l what they were attempting to accomplish.
pq MS. BEALL: I have at got 7.08,
90
M think we went into the creation language, the
w obvious — we created all of these in 7.01.
ga) MS. STILLWELL: I think we do.
[9 MR. ZAWALY: Oh, wait a minute.
M Yes, I do.
[q MS. BEALL: I know we did because
9:
m it was in my blue pen.
pq MR. ZAWALY: Wait a minute, guys,
m I was looking at the wrong section. R just says the
pal Personnel Board of Review shall consist of time
Li q electors of the City not holding other office. Then we
pal have got (b), the Personnel Board of Review shall
psi designate one of its members as chairperson. Wak a
pq minute, why do we have that in here.That doesn't need
Usl to be in here.
pal MR. BOSTON: We deleted all of
jul that. We had three outlines. Let's go over the basic
pet outlines we had for the one we were going to define.
peg We were going to have the members because we didn't
pug know how many peoples — we had differences as to the
p+l number of members. We were going to talk about the
pal powers.
pq MR. ZAWALY: Okay. Let's knock
lul this out, guys. Let's do it. This Is now going to be
pal 7.0 — do we know the number tow?
Mitruscrh" Page 89 - PAP 9
May 13,1995
Dublin Charter Review and
Revision Commission
iq MR. PARKHILU 7.01.
m MR. ZAWALY: This is going to be
Fq 7.04, I think. What was BZA? What number was BZA?
rq MR. PARKHILL- 7.04.
Pi MR. ZAWALY: BZA is 7.04. This is
iq going to be 7.05.
Pi MS. STg1WELL One Is the rules, two
pq is the —
iq MS. BEALL: One is the
pool establishment.
im MR. ZAWALY: One is creation, two
pq is rules, three is P&7, four is BZA, five Is now the
pq Personnel Board of Review. Okay. And we will start
ray out with subsection (a) and it will read, the Personnel
pq Board of Review shall consist of three registered
pel voters — is that what we've — By the way, I —
p MS. STILLWELL: Maybe we need to take
itq Jack's suggestion since we talked about what each
pq section Is and just wordsmith it outside of this
tan meeting. Because we talk about numbers, we talk about
p+l terms and we talk about powers and make sure that
im each — each of these three commissions has those
pal sections incorporated in It.
pq MS. BEALL- I think it's all
pq here.
pl MR. ZAWALY: We're going to do
pq that. rm not as convinced as you are that it's all
rah here. I don't think (b) needs to be in here. I just
rq want to go through iL I don't think it's going to
Lai take much time.
94
pq MS. CRANDALL' We've already had
R1 some comments on this, too.
rq MR. ZAWALY: Okay.Threc
rq registered voters of the City not holding other office,
pal appointment or employmem with the City to be appointed
pil by motion. WeU, I see what you're saying. That
pat portion of it we're a not going to try to wordsmith.
pal We win just make it cwnslstem with what we've said
tM before.Okay.That will take care of getting the
psl Personnel Board and it's configuration and composition
ta% in place. Subsection (b) I don't think needs to be
p7l here at alL Does anyone else agree?
pq MS. STILLWELU No, because we have
pq talked about the way in the general rules that they
ptil have —
Wl MR. ZAWALY. Right. So let's —
pa And when I say Subsection (b) I'm saying it as I've
pal already made a nor that (c) became (b). I know that's
pq going to be confusing on record, but do you know what
pq rm "Bring about?
[tl OAS. CRANDALL- Yeah.
MR. ZAWALY: k is now a redlined
Page 9S
m or it's showing as (c), we change it to be (b), that is
Eq coming out. What it speaks to is the designation of
iq the chair and having the clerk — or having a clerk.
st That's going to come out. Now, what is shown as (d),
m that will be (b), and that's speaks w the powers. Is
st there anything in there that anyone has a note on that
pi suggests that these powers are not delineated
qq appropriately as the red line version is showing. It's
pq essentially just saying as provided by Council.
na MS. CRANDALL- I have one comment.
WL ZAWALY: Okay.
MS. CRANDALU David Harding wanted
part of some of the wording that was stricken there to
be left in. Personnel Board of Review shall have the
powers to hear appeals from administrative
determinations pursuant to the Code of Personnel
Practices and Procedures. He wants as may be
authorized by the code to remain In there.
MR. PARKHILL- Where are you?
MR. ZAWALY: Okay.
MS. CRANDALL- It's what?
MR. ZAWALY: Page 35.
M. CRANDALL- Fourth line up from
m the bottom.
rq (Discussion held off the reeotd.)
tut MR. ZAWALY: Okay.There's no
ly problem, I take it, then, If we leave In as may be
iq authorized by the code. Group, let's just finish this
tq up. There's no problem with leaving in as may be
rn authorized by the code? Okay. Were there any other
Lai suggestions?
pq MS. CRANDALL: Yeah. He had one
pol other suggestion at the end of the sentence, such other
ml powers and duties as provided by Council by ordinance.
pq He suggested something similar to this wording
pq provided, however, that such powers or duties are not
py inconsistent with other provisions of this Charter.
par MR. ZAWALY: Wen, we're taking
pq that out anyway. I mean, If we're going to be
(171 consistent with all the other sections, that reference
pq to other powers and duties is accounted for in Rule
pq Number 8 under the general rules, so we will just
pq take — that's going to be out.
Fnl MS. STR.LWELL• But maybe some of
pq that language we might —
pq MS. CRANDALL That all speaks to
pq the affect first the boards and commissions shall —
tq this speaks more to the fact that it's not in conflict
96
Page 93 - Page 96 Ii in- U,Scripto
Dublin Charter Review and
Revision Commission May 13,195
Page 97
nil with anther part of the Charter.
In MR. ZAWALY: Well let's — we can
m always modify our Rule S.
Fq MS. STLLWELL: That's what I was
jq just going to say. That language might be appropriate
tel to stick in with Rule 8 as may not be inconsistent,
m then we can see how it all looks and Sts together.
N MR. ZAWALY: Rule Number 8 nw
tel says boards and commissions shall perform all duties
pet and functions imposed upon them by this Charter and by
p it Council. Let's just make a note in the record to take
tin a look at Number 8 and — what if Council did do
list something that was inconsistent with the Garter? I
jul just don't — the Charter controls —
pq MR. BANCHEFSKY. It's illegal.
pet MR. ZAWALY: k would be illegal,
jol so I just don't know that —
pq MS. CRANDALU With Personnel Board
pal of Review Dave's concern is that this strayed into
pal areas that ace administrative in nature.
p+l MR. ZAWALY: But that doesn't —
pm MR. BANCHEFSKY: He has a bad taste in
pat his mouth, quite hankly, in terms of things that
Pg Council has asked BZ.A or Personnel Board of Review to
pq do in the past. My opinion is that that's CouncWs
m call N Council want to ask Personnel Board of Review
m to do something.
Po MS. CRANDALL: But V la's an
tq administrative Rmcdons that is provided For in the
tel Garter, it's a City Manager's functions and then
lsl Council has asked the Personnel Board of Review did or
m has taken it on themselves.
m MR. BANCNEFSKY: It was a salary
tel survey issue, which is done by staff.
pot MR. ZAWALY: It never should have
p+l been. rve got the same taste in my mouth, quite
tin frankly.
pal MS. STILLWELL: I think you don't put
p4l language in there to do one case that we recognize that
psl that was an aberration and that we — we —
psl MR. ZAWALY: I think we've all
p7l learned from that. It was absolutely one of the worst
t+el things we could have done.
OR Okay. All right. So we will take a look
pal at that then when we go through our final refinement
p +l process. So we're now done with — is there anything
Pm else that Dave wanted us to consider!
pq MS. CRANDALL: No. That was it.
Pq MR. ZAWALY: We're now done with
pq VII. I'm sorry, Mack, that we didn't get into VIII.
Page 9
pl You sense that we're going to be able to knock that out
W in short order?
m MR. PARKHILL: No problem.
H3 MR. ZAWALY: We will do it then.
M The neat time we get together; which will be Thursday,
st the 23rd, I believe.
V 3 MS. STILLWELL: WsTaesday.
pq MR. ZAWALY: Excuse me, Tuesday,
pet the 23rd.
nr9 MS. BEALL: I'll be late.
[m MR. ZAWALY: You'll be late, Judi
is excused.
(Discussion held off the record.)
MR. ZAWALY: By then you should
have Section 6, at least Section 6. Do you have
Section 6 now?
MS. CRANDALL• You want to put this
in the back of your red covered version.
MR. ZAWALY: Everyone, what is
being handed out now, Jade, Judi, add to your red
version. It is nwArtide VLDoes this have a
revised date on it or just incorporate it with the
4.20? Okay. I guess it doesn't matter:
(Discussion held off the record.)
MR. ZAWALY. Okay.Add Article VI
M to this and at our neat meeting we will — I would like
pq each of you to review all three of these articles for
w the final refinement review process before it gas to
t9 Council. Okay.Judi, if you could do than and get it
tsl to me since you're not going to be at the meeting.
st John, V you can do the same thing or get it to
m Michelle, rd appreciate that.Any notes that you have
N with regard to these three articles.
M MS. BEALL: There's sin in here.
MR. ZAWALY: These articles IY V
and VL
MS. BEALL: I, II and ID are
done.
MR. ZAWALY: I, II and III are
done. The only thing we're doing with I, H and III is
give an explanation as to what we did so Council can
follow through our thinking. We will do that at our
neat meeting. And then as soon as we finish that, time
permitting, we will get into Article VIII.
MR. PARKHILL: Could be a rather
interesting approach because we're going — it sounds
h'lce we're going to have to rewrite a lot of what we
have done on 4.03.
MR. BANCHEFSKY: We desperately need
to do 4.09.
10
PA
Xh&- U4krIP st Page 97 - Page U
Dublin Charter Review and
May 13,1995 Revision Commission
Pageioi
nl MR. ZAWALY: We need to do 4.03
W and 4.09.
119 MR. OMCHEFSKY: That impacts on what
1+1 information we get from stair, which I will work on for
1 the next meeting.
Pq MR. ZAWALY: Right.That probably
pi will be the focus of that meeting. Okay. If we can
1q get to V1Q, we'll get to V11L
Pq
nor (Thereupon. the Proceedings were
n11 concluded at 11 o'clock a.m..
1117 on Saturday. May 13.1995.)
1 181
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pq hansapt d do prooeedtrgs bdom ffie DOM Charter
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DEPONET AFFOJA7E' CERTIFIED MNAMCRIPT P1181 MFER'
102
Page 101- Page 102 min•II Scripts
2013 Log for Professional Service Contracts
Page 1
Contract No. I Contractor I P ro j ec t : paw I PO I R". I P.
Total
Contract
Amount
PSA #13 -01 -11
SANDY BLANQUERA
SOCIAL BOOMERANG, LLC -CONSULTANT
NTE
$35,640.00
PSA #13 -02 -05
AMERICAN
TUTTLE CROSSING BLVD EXTENSION AND AVERY
NTE
STRUCTUREPOINT
ROAD IMPROVEMENTS
130200
ET0103
$361,904.00
TIF CIP
PSA #13 -03 -05
S & ME INC.
GEO- TECHNICAL SERVICES
130128
PROJECT
NTE
OPEN PO FOR
$50,000.00
000.00
PSA #13 -0405
URS CORPORATION
GLICK ROAD SHARED USE PATH SECTION 3 AND
124156
ET1204
NTE
SECTION 4
$190,000.00
PSA #13 -05-04
OHIO WILDLIFE CENTER
RESCUE ANIMAL SERVICE
130134
NTE
$55,000.00
NTE $ NO
DOLLAR
PSA #13 -06-09
DESIGN /ARCHITECTURE
ARCHITECT - TARTAN RIDGE ARCHITECTUAL
AMOUNT
INC. TODD PARKER
REVIEW
REVIEW CONSULTANT
WAS
IN
CONTRACT
PSA #13-07 -16
JAMES B. OSWALD
COMPANY
CONSULTANT
124200
NTE
$52,500.00
NTE -Not To Exceed
2013 Log for Professional Service Contracts
Page 2
contract No. I contractor I PKded Desaiptlon
PO RM. Total
# # No. C
A nount
PSA #13-08-15
SHARED VISION
COMMUNICATIONS
2013 VIDEO SERVICE
130074
NTE
$150,000.00
PSA #13 -09-15
BILL WALKER
GRAPHIC DESIGN CONSULTANT
1,800.00 PER
MONTH
PSA #13 -10-11
GENEVA ANALYTICS LTD
ENTREPRENEURSHIP BOOT CAMP
123753
NTE
$33,000.00
PSA #13 -11 -05
EMH&T INC.
STORM WATER SYSTEM IMPROVEMENTS
AF0201
NTE
$134,463.00
PSA #13 -12 -03
FLEET COUNSELOR
SERVICE
FLEET CONSULTANT SERVICE
NTE
$12,500.00
PSA #13 -13 -18
WORKSITE WELLNESS LLC
DESIGN AND IMPLEMENTATION OF HEALTH
NTE
MANAGEMENT PROGRAM
$15,000.00
PSA #13 -14-18
TURNING TECHNOLOGIES
SURVEY AND PRESENTATION CONSULTANT
NTE
$2,773.00
F5-
ARCHITECT CONSULTANT FRO DUBLIN WEST
PSA #13 -15-09
DESIGN /ARCHITECTURE
INNOVATION DISTRICT & BRIDGE STREET
NTE $125.00
INC. TODD PARKER
DISTRICT & HISTORIC DUBLN
PER HOUR
PSA #13 -16-19
SCHORR ARCHITECTS
INC.
SERVICE CENTER RENOVATIONS PHASE II
NTE
$10,800.00
NTE=Not To Exceed
2013 Log for Professional Service Contracts
Page 3
Contract No.
Cadractor
Project Desaiptbn
P
Req.
Project
Total
Contract
AND SUPPORT AGREEMENT
$6,971.45
PSA #13 -18-18
NEW HORIZONS ONLINE
SERVICE, LLC
SKILLPORT ONLINE TRAINING SERVICE
Amount
PSA #13 -17 -18
EJ. WARD INC.
AUTOMATED FUEL CONTROL SYSTEM SERVICE
NTE
AND SUPPORT AGREEMENT
$6,971.45
PSA #13 -18-18
NEW HORIZONS ONLINE
SERVICE, LLC
SKILLPORT ONLINE TRAINING SERVICE
NTE
$11,969.00
PSA*13 -19-05
EMH&T INC.
SANITARY SEWER MODELING RIVERSIDE SUB
NTE
TANK SERVICE
$29,000.00
PSA #13 -20-06
REVENUE & COST
SPECIALISTS, LLC.
COST STUDY CONSULTANT
NTE
$51000.00
PSA #13 -21-04
]ANCO LLC,
DUBLIN COMMUNITY POOL NORTH SHADE
130229
NO
CONTRACT
NTE $NO
AMOUNT
STRUCTURE QUOTE
W/E
ORDERS
GIVEN
PSA #13 -22 -15
NANCY RICHISON
COMMUNICATION CONSULTANT
NTE
$60,000.00
PSA #13 -23-15
SKIP MOSIC
RADIO BROAD CASTING
NTE
$800.00
PSA #13 -24-09
GARY L BUMPUS
ARCHITECTURAL ILLUSTRATION SERVICE
NTE
$3,700.00
PSA #13 -25-05
EMH&T INC
HYLAND-CROY /BRAND ROUNDABOUT FINAL PLANS
NTE
AND ENVIRONMENTAL SERVICES
$21,625.00
NTE =Not To Exceed
2013 Log for Professional Service Contracts
Page 4
Contract mo.
Contractor
p Description
PO PO
Req.
Project
Contract
ROUNDABOUT
$29,210.00
PSA #13 -27-04
ECO- DESIGN &
ENGINEERING
SCIOTO PARK STEP REPLACEMENT
130992
Amount
PSA #13 -26-05
EMH &T INC
MONTERING SERVICES FOR HYLAND -CROY /BRAND
NTE
ROUNDABOUT
$29,210.00
PSA #13 -27-04
ECO- DESIGN &
ENGINEERING
SCIOTO PARK STEP REPLACEMENT
130992
NTE
$8,000.00
PSA #13 -28-05
EMH&T INC
FEMA MAP RIVISION NORTH FORK INDIAN RUN &
NTE
TRIBUTARY 1 & 2
$33,900.00
PSA #13 -29-12
BREDAN T BUCKLEY
DUBLIN ENTERTAINMENT LLC 4TH OF JULY
131265
T
PSA #13 -30-15
MATT G KALLNER
KALLNER & ASSOCIATES CONSULTANTS
NTE
$60,000.00
PSA #13 -31 -15
MATT SULLIVAN
PHOTOGRAPHY SERVICE
NTE
$5,000.00
PSA #13 -32 -15
CAPITAL PARTNERSHIPS
LLC
GOVERNMENT CONSULTANT
NTE
$60,000.00
PSA #13 -33-06
ROBYN C HOWARD
CAFR CONSULTANT
NTE
$11,250.00
PSA #13 -3419
STEVEN SCHAEFER
FLEETS NEW AUTOMATIC TRUCK WASH
130453
NTE
ASSOCIATES INC
FEASIBILITY STUDY
$23,500.00
NTE =Not To Exceed
2013 Log for Professional Service Contracts
Page 5
Contract No.
Contractor
Project Doom 1 ptbe
PO
Req.
Project
Total
Contract
Amount
PSA #13 -35-18
CLARITYSOFT LLC
ACCOUNT DATABASE MANAGEMENT SYSTEM
NTE
$11,500.00
PSA #13 -36-04
DOMOKUR ARCHITECTS
DUBLIN ARTS CENTER 2013 SITE MASTER PLAN
GR1201
NTE
$24,400.00
PSA #13 -37 -19
HLH SYSTEMS
JANITORIAL CONTRACT CONSULTANT
NTE
$1500.00
PSA #13 -38-19
ECO DESIGN &
FACILITIES BUILDING PARKING EXPANSION FOOT
NTE
ENGINEERING
BRIDGE AND WALK CONTSTRUCTION
$1000.00
PSA #13 -39-14
SWEEP-A -LOT
STREET SWEEPING 2013
NTE
$45,000.00
PSA #13 -40-05
FRANKLIN SOIL & WATER
CONSERVATION
WATERWAY INSPECTION
NTE
$39,600.00
PSA #13 -41 -03
GENUINE TS
NAPA ON SITE PARTS & EQUIPMENT
NTE $
PSA #13 -42 -05
EMH&T
CITY -WIDE WATER SYSTEM MODELING
NTE
$33,356.00
PSA #13 -43 -05
AMERICAN
STRUCTUREPOINT
HOURCHARD ROAD SITE DEVELOPMENT
NTE
$59,353.00
NTE -Not To Exceed
2013 Log for Professional Service Contracts
Page 6
Contract No.
Contrector
P D��
PO
Req.
Total Contract
LLC
PROGRAM
Amount
PSA #13-444 -14
ECO ENVIRONMENTAL
SANITARY SEWER CIPP WARRANTY INSPECTION
NTE
LLC
PROGRAM
$67,246.20
PSA #13 -45-15
FRAZIER HEIBY
COMMUNICATION CONSULTANT
NTE
$10,000.00
PSA #13 -46 -05
SF GLOBAL INSIGHTS LLC
USDOT TIGER V GRANT
ET1401
NTE
$26,000.00
PSA #13 -47 -05
URS CORPORATION
SAWMILL/HARD ROAD INTERSECTION
124169
ET0605
NTE
IMPROVEMENTS
$74,540.55
PSA #13 -48-15
M32 MARKETING GROUP
MARKETING CONSULTANT
NTE
$9,000.00
PSA #13 -49-19
FANNING/HOWEY
ASSOCI
MAINTENANCE FACILITY RENOVATION
NTE
$21,350.00
PSA #13 -50-09
RW ARMSTRONG
SHIER RINGS ROAD CORRIDOR CHARACTER
NTE
STUDY
$31,000.00
PSA #13 -51 -18
BAIR ANALYTICS
POLICE SOFTWARE LICENSING AND SUPPORT
NTE
TRAINING SERVICE AGREEMENT
$21,374.00
PSA #13 -52-09
FORD & ASSOCIATES
ARCHITECTS INC.
ART ARCHITECT REVIEW CONSULTANT
HOURLY PAY
NTE =Not To Exceed
2013 Log for Professional Service Contracts
Page 7
Contract No.
Contractor
PraJect Description
PO
Project:
Contract
PROVISION AGREEMENT
#
#
Amount
PSA #13 -53 -18
WOOLPERT INC.
E311 LICENSING AND SUPPORT MAINTENANCE
NTE
PROVISION AGREEMENT
$5,000.00
PSA #13 -54-16
STASIAK & ASSOCIATES
NEW HIRE CONSULTANT
NTE
$6,500.00
PSA #13 -55-04
MKSK
AMBERLEIGH PARK PHASE 11
132632
NTE
$36,500.00
ARCHITECTURAL REVIEW SERVICES FOR DUBLIN
PSA #13 -56-09
MELECA ARCHITECTURE
WEST INNOVATION DISTRICT, BRIDGE STREET
NTE
DISTRICT AND HISTORIC DUBLIN
$30,000.00
PSA #13 -57-09
JONATHAN BARNES
ARCHITECTURE
ARCHITECTURE ANALYSIS & DESIGN LTD
See CWtrdCt
PSA #13 -58-05
MKSK
BRIDGE STREET PUBLIC PROJECT
132616
NTE
$782,516.00
MCKAY LODGE
PSA #13 -59-17
CONSERVATON
REMOVE (6) LEAVES & INSTALL GOLD BALL
NTE
LABORATORY
$2,481.00
PSA #13 -60-15
BEV GOLDIE
COMMISSIONED ART WORK FOR THE CITY OF
NTE
DUBLIN
$1,500.00
PSA #13 -61 -11
COLUMBUS FIBERNET LLC
SEWER FIBER REPLACEMENT
NTE
$66,150.00
NTE =Not To Exceed
2013 Log for Professional Service Contracts
Page 8
Controa No. Conbwtor p pw PO I P-eq, T
# # 1� Conte
Amount
PSA #13 -62 -18
PLANTE MORAN
ENTERPRISE RESOURCE PLANNING CONSULTANT
NTE
$73,745.00
PSA #13 -63-15
FAHLGREN MORTINE
MAXIMIZING THE PRESIDENT CUP
NTE
$14,000.00
PSA #13 -64-18
KRONOS INC
WORKFORCE TIMEKEEPER & ABSENCE
NTE
MANAGEMENT 7.0
$279,474.50
PSA #13 -65-17
MCKAY LODGE
CONSERVATION
FIELD OF CORN REPAIR OF EAR (J-8)
NTE
$8,633.82
ACP VISIONING &
THE METRO OFFICE DISTRICT & BLAZER
PSA #13 -66-09
PLANNING
RESEARCH DISTRICT VIABILITY AND
NTE
COMPETITIVENESS STUDY
$35,000.00
PSA #13 -67 -16
SKILLSOFT CORPORATION
COMPLIANCE LIBRARY 1:5 COURSE ON SKILLPORT
NTE
DBA SKILLSOFT DIRECT
VIA EXTRANET HOSTING SERVICE
$8,102.00
PSA #13 -68-11
CCG HOLDINGS, LLC
HVS CONSULTING & VALUATION CITY OF DUBLIN
NTE
CONFERENCE CENTER- ADVISORY SERVICE
$4,000.00
HULL & ASSOCIATES, INC
248KW NAME
PSA #13 -69-17
HALSTEAD INVESTMENT
COMBINED HEAT & POWER PROJECT (CHP)
PLATE
LLC
CAPACITY
PSA #13 -70-17
CH2M HILL INC.
I -270 /US 33 NW INTERCHANGE AESTHTICS
NTE
ENHANCMENTS PROJECT
$322,919.00
NTE -Not To Exceed
2013 Log for Professional Service Contracts
Page 9
Contract No.
Contractor
Project Description
PO
Req.
��
Total
al
Con T of
PSA #13 -71 -16
dba CAREWORKS
WORKERS COMPENSATION SELF INSURANCE
Amount
NTE =Not To Exceed
CCI INVESTMENTS LLC
PSA #13 -71 -16
dba CAREWORKS
WORKERS COMPENSATION SELF INSURANCE
CONSULTANT
SERVICE
PSA #13 -72 -07
CYNTHIA NEWSOME
DOMESTIC VIOLENCE ADVOCATE
125.00 PER
G°SE/75.00
PRE TRIAL
PSA #13 -73 -11
COLUMBUS FIBERNET
7001 POST ROAD BUILD
NTE
$90,757.00
PSA #13 -74-09
MOODY NOLAN INC
ARCHITECTURAL ANALYSIS
NTE $O.pp
MSA ARCHITECTS
PSA #13-75 -19
Michael Schuster Assoc.
DUBLIN JUSTICE CENTER A A E SERVICES
NTE
INC.
$330,000.00
PSA #13 -76-16
PERFORMANCE
CONSULTING SERVICE
CONSULTING, COACHING, AND TRAINING FOR
NTE
INC.
THE � of Dublin STAFF
$9,0 ,00
PSA #13 -77 -15
A LIGHT BEFORE
CHRISTMAS INC
CHRISTMAS TREE LIGHTING
NTE
$2,500.00
PSA #13 -78-09
CARRICREATIVE EKS
PLAN REVIEW SERVICE
NTE x•00
PER HOUR
PSA #13 -79-13
ATLAS LIMITED LLC
MULTIVISTA CONSTRUCTION DOCUMENTATION
NTE
MULTMSTA
PROPOSAL AND AGREEMENT
$3,164.00
NTE =Not To Exceed
2013 Log for Profesalonal Service Contracts
Page 10
Contract No. Contractor proms Description �, p Total
# # No. Contract
Amount
PSA #13 -80-05 MESSER CONSTRUCTION SCIO RIVER CORRIDOR FRAMEWORK PLAN AB1301 NTE
$64,595.00
NTE =Not To Exceed
2013 Log for Professional Service Contracts
Page 11
Contract No.
C Or
Description
PO Req. p
Total
Contras#
# #
No.
Amount
Addendum
Contract No.
Contractor
Protect Description
PO No.
Addendum
Addendum
Total Contract
ned
Amount
Amount
PSA #13 -11 -05
EMH8�T INC.
STORM WATER SYSTEM
IMPROVEMENTS
130759
10,218.00
I
144,681.00
PSA #13 -16-19
SCHORR ARCHITECTS
SERVICE CENTER RENOVATION
130454
4,400.00
I
15,200.00
INC.
PEE II
PSA #13 -47 -05
URS CORPORATION
SAWMILL RD /HARD RD
124169
28,725.35
I
103,725.35
INTERSECTION IMPROVEMENTS
PSA #13 -70-17
CH2M HILL
I- 270 /US 33 INTERCHANGE
133279
69,359.16
I
392,278.16
AESTHETICS
PSA #13 -28-05
EMH &T INC
FEMA MAP LION NORTH FORK
132616
544.357.00
I
1,326,873.00
INDIAN RUN & TRIBUTARY 1 & 2
PSA #13 -55-04
M MSK2 LLC
AMBERLEIGH PHASE II
132632
1050.00
I
37,5
PSA #13 -28-05
MKSK
BRIDGES STREET PUBLIC PROJECTS
132616
544,357.00
I
.00
1,326,873.00
PRELIMINARY DESIGN
PSA #13 -75-19
MSA ARCHITECTS
JUSTICE CENTER EXPANSION
140362
25,000.00
I
355,000.00
Mkftd Schuster & Assoc.
PSA #13 -49-19
FANNING/HOWEY
FLEET MAINTENANCE FACILITY
132087
4000.00
I
25,3500.00
ASSOCIATES
RENOVATION
PSA #13 -70-17
CH2M HILL
I -2700 33 INTERCHANGE
133279
67,170.00
II
459,448.16
CONCEPTUAL AESTHETICS
PSA #13 -70-17
CH2M HILL
I- 270/US 33 INTERCHANGE
133279
77,137.00
III
536,585.16
CONCEPTUAL AESTHETICS
NTE =Not To Exceed
2014 Log for Professional Service Contracts
Page 1
Contract Na Contractor pr pN PO I Req. Project Total Contract
# # No. Amount
PSA #1401 -11
PATRICK VALENTE
PRV CONSULTING - EXTENDING BBMNG
NTE
CONTRACT
$48,491.00
NTE
PSA #14-02 -09
STUDIO GRAPHIQUE INC
SIGN & GRAPHICS PLAN REVIEW SERVICE
HRLY RATE
$140.00 /HR
PSA #14-03 -05
DDQON ENGINEERING
AVERY ROAD WATER TOWER TECHNICAL
NTE $3,000.00
INC
SERVICE
PSA #14 -04-15
NANCY RICHISON
COMMUNICATION CONSULTANT
NTE
$30,000.00
PSA #14-05 -15
BILL WALKER
GRAPHIC DESIGN CONSULTANT
NTE
$30,000.00
PSA #14 -06-15
COMMUNICATION S NC.
VIDEO SERVICES FOR THE City of Dublin
$150 x.00
PSA #14-07 -06
JULIAN & GRUSE, INC
AUDITING SERVICE FOR FINANCE
NTE
$30,000.00
BLANQUERA
NTE
PSA #1+08 -11
CONSULTING LLC dba
SOCIAL MEDIA CONSULTANT
$35,640.00
SOCIAL BOOMERANG LLC
PSA #14-09-11
TECHNOLOGY
BUSINESS - EDUCATION PARTNERSHIP
NTE
SYSTEMS
CONSULTANT
$15,000.00
NTE =Not To Exceed
2014 Log for Professional Service Contracts
Page 2
Contract No. Contractor P D�� PO Req. Projeat Total Contrail
# # No. Amount
PSA #14- 10-11
THE RIVER GROUP LTD
DEVELOPMENT OF THE NETWORK
NTE $7,500.00
INFRASTRUCTURE FOR DUBLIN
PSA #14-11 -11
ICE MILLER
DUBLINK CONSULTANT
NTE
$90,000.00
PSA #14-12 -11
ICE MILLER
LEGAL SERVICES FOR CELL TOWER ISSUES &
NTE
OTHER
$60,491.00
PSA #14-13 -11
GET -U- CONNECTED
C3W FREUTEL/GET U-CONNECTED
NTE
BUSINESS/TECHNOLOGY CONSULTANT
$60,491.00
PSA #14-14 -06
S�PE NNE& C OST
LLC
COST STUDY CONSULTANT
NTE $5,000.00
PSA #1415 -15
M32 MARKETING GROUP
MARKETING CONSULTANT
NTE
$10,000.00
PSA# 1416 -15
MATT SULLIVAN
PHOTOGRAPHY SERVICE
NTE $5,000.00
PSA #14 -17 -11
COLUMBUS FIBERNEr
FIBER CONSULTANT
NTE
$10,000.00
PSA #14 -18-05
EMH &T INC
MUIRFIELD VILLIAGE WATER LINE
NTE
REPLACEMENT PHASE II
$45,892.00
NTE =Not To Exceed
2014 Log for Professional Service Contracts
Page 3
Contract No. Contractor Project paper PO Req. Project Total Contract
# # No. Amount
PSA #1419 -05
AMERICAN
FINAL ENGINEERING & SURVEYING CHURCHMAN
NTE
STRUCTUREPOINT
ROAD EXTENSION PHASE II
$235,652.00
PSA #1420 -15
KALLNER & ASSOCIATES
AFFAIRS/LOBBYIST CONSULTANT
NTE
$60,000.00
PSA #1421 -15
CAPITAL PARTNERSHIP
AFFAIRS/LOBBYIST CONSULTANT
NTE
LLC
$84,000.00
PSA #14-22 -11
PRV CONSULTING
CREATION, IMPLEMENTATION OF DUBLIN
NTE
INTERNATIONAL BUSINESS CENTER
$48,491.00
PSA #1423 -05
EMH &T
JOHN SHIELDS PARKWAY
NTE
MOONEY ROAD TO TULLER RIDGE
$72,235.00
PSA #14-2420
MSA ARCHITECTS
DUBLIN PROGRAMMING AND SPACE NEED
NTE
STUDY
$44,600.00
500.00
PSA #14 -25-04
JAMES BURKHART
ASSOCIATES INC.
DUBLIN ARTS CENTER SITE RENOVATION
REIMBURSMENT
INCLUDED IN
NTE
$10,850.00
P.0
PSA #14-26 -15
FAHLGREN MORTINE
MARKETING & COMMUNICATIONS
NTE
$30,000.00
PSA #14-27 -05
AMERICAN STRUCTURE
FUNDING APPLICATION MORPC & OPWC
ET0103
NTE
POINT
TUTILE RD EXTENSION/AVERY ROAD WIDENING
$18,000.00
NTE =Not To Exceed
2014 Log for Professional Service Contracts
Page 4
Contract No. Contractor Project Dwo PO Req. Project Total Contract
# # No. Amount
PSA #1428-05
CAPITAL PARTNERSHIP
TIGER VI GRANT REQUEST
ET1401
NTE
I270/US 33 INTERCHANGE
$16,800.00
PSA #14-29 -05
DLZ
CONSTRUCTION MARTERIAL.S TESTING
NTE
SERVICES EMERALD PARKWAY PHASE 8
$144,589.50
PSA #14-30-05
AMERICAN STRUCTURE
LEVEL 1 ANIMATION FOR
NTE
POINT
SR161 /RIVERSIDE DRIVE ROUNDABOUT
$21,500.00
PSA #14-31 -04
MKSK
COFFMAN PARK PHASE II
NTE
$96,650.00
PSA #14-32 -05
GPD GROUP
ACADEMIC DRIVE PHASE I
NTE
$111,7000.00
PSA #14-33 -23
M +A ARCHITECTS
CONCEPT DESIGN RIVER RIDGE SPA PROJECT
75408
ET1403
NTE
$10,580.00
NTE $8,400.00
PSA #14 -34-04
ECO-DESIGN &
ENGINEERING LTD
BRANDON POND FISHING PIER
GR1402
REIMBURSABLE
EXPENSES
PSA #14 -35-15
SKIP MOSIC
BROADCASTING SERVICES
NTE $800.00
PSA #14 -36-09
KOLAR DESIGN INC.
DEVELOPMENT OF A STREET SCAPE &
NTE
WAYFINDING MASTER PLAN
$36,800.00
NTE =Not To Exceed
2014 Log for Professional Service Contracts
Page 5
Contract No. CAntractor ProJect peon PO Req. Project Total Contract
# # No. Amount
PSA #14 -37 -05
URS CORPORATION
MUIRFIELD DRIVE BIKE LANE
NTE
$253,503.93
PSA #14-38-01
MK.SK
BRIDGE STREET DISTRICT TYPOLGY PROJECT
NTE
APE
$67,434.13
PSA #14-39 -04
THE OHIO STATE
ARCHACOLOGICAL INVESTIGATIONS
N/A
UNIVERSITY (OSU)
AGREEMENT
PSA #14 -40-23
MEACHAM & APEL
ARCHITECTS INC
PSA #14-41 -14
SWEEP -A -LOT, INC
2014 STREET SWEEPING
NTE
$54,590.00
PSA #14-42 -19
ECO- DESIGN
DCRC DUMPSTER/COMPACTOR RELOCATION
NTE
$5,000.00
SYSTEMS BY RICH
PSA #14-43 -19
CUSTODIAL
DUBLIN CUSTODIAL SERVICE CONSULTING
NTE
$43,000.00
ENGINEERING
,00
NTE
PSA #14 -4420
JENNIFER TYREE, NURSE
SUMMER CAMP NURSE SERVICE CONTRACT
$467/28HR
WORK WEEK
PSA #1445 -12
CARR ENGINEERING
VOLUNTEERHUB SERVICES
NTE
$3,412.00
NTE =Not To Exceed
2014 Log for Professional Service Contracts
Page 6
Contract No.
Contractor
p� D�{pt
PO
Req.
Project
Total Contract
#
#
No.
Amount
PSA #14 -46-05
EMH&T, INC
RIVERSIDE DRIVE REALIGNMENT FINAL DESIGN
NTE
$479,650.00
PSA #14 -47 -05
EMH &T, INC
DALE DRIVE TULLER RIDGE CONNECTOR
NTE
$284,103.00
PSA #14 -48 -05
AMERICAN
SR 161 & RIVERSIDE DRIVE ROUNDABOUT
NTE
STRUCTUREPOINT
FINAL DESIGN
$366,278.00
PSA #1449 -05
GBC CONSULTING, LLC
BRIDGE STREET CIVIC CORE
NTE
$46,800.00
PSA #1450-01
GPD
PROGRAM MANAGEMENT CONSULTANT (PMQ
NTE
PUBLIC INFRASTRUCTURE
$399,952.00
PSA# 1451 -05
EMH &T
BRIDGE STREET DISTIRICT
NTE
GENERAL SERVICE
$50,000.00
PSA #1452 -05
DDQON ENGINEERING
AVERY /BLAZER PKWY WATER TANKS
NTE
INSPECTION SERVICE
$32,604.00
PSA #1453-05
AMERICAN
LEVEL 1 ANIMATION FOR US 33/1270
NTE
SrRUCTUREPOINTE
INTERCHANGE
$35,000.00
PSA #145405
URS CORPORATION
STORM SEWER IMPROVEMENTS -2 AREAS/
NTE
5 LOCATIONS
$69,500.00
NTE =Not To Exceed
2014 Log for Professional Service Contracts
Page 7
Contract No. Contractor Project Description PO T. Project Total Contract
# # No. Amount
1455-05 I ST �� N� NG I HOUCHARD ROAD BUSINESS PARK I I I $213,5a0.00
NTE =Not To Exceed
2014 Log for Professional Service Contracts
Page 8
Contract No.
Contractor
Project Description
PO
Req.
Project
Total Contrail
PSA #14-23 -05
EMH&T
JOHN SHIELDS PARKWAY
MOONEY ROAD TO TULLER RIDGE
#
#
No.
Amount
Addendum
Contract No.
Contractor
Project DUCI iption
PO No.
nail
Addendum
Amou
Addendum
Total Contrail
Amount
PSA #14-23 -05
EMH&T
JOHN SHIELDS PARKWAY
MOONEY ROAD TO TULLER RIDGE
140025
$24,100.00
I
$96,335.00
PSA #1438 -01
PSA #1428-05
MKSK
CAPITAL PARTNERSHIP
BRIDGE STREET DISTRICT TYPOLOGY
PROJECT SCOPE
TIGER VI GRANT REQUEST I270/US 33
INTERCHANGE
142288
141252
$29,080.00
$4,200.00
I
I
$96,514.00
$21,000.00
NTE =Not To Exceed
2013 CONSTRUCTION FILE LOG.xlsx
Project Name
Contractor
Purchase
Order no.
Original
Contract
Amount
Change Order#
Adjusted Contract Amount
COMPLETE
CITY HALL EXTERIOR RENOVATION PHASE 4
2K GENERALCOMPANY INC
133914
$65,600.00
0
$65,600.00
COMPLETE
CITY HALL LOBBY RENOVATION
MOODY -NOLAN
131145
$40,196.00
0
$40,196.00
COMPLETE
DARREE FIELDS STORAGE ADDITION
]ANCO LLC
130763
$62,760.00
1
$64,216.00
2014 CONSTRUCTION FILE LOG.xlsx
Contractor Purchase Conatract Adjusted Contract
Project Name Order no. Amount Change Order# Amount
STORM WATER MAINTENANCE PROGRAM DABBERT INC $1,417.85