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HomeMy WebLinkAbout10-27-14 Council minutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO 10148 October 27, 2014 Held 20 CALL TO ORDER Mayor Keenan called the Monday, October 27, 2014 Regular Meeting of Dublin City Council to order at 6:15 p.m. at the Dublin Municipal Building. ROLL CALL Members present were Mayor Keenan, Vice Mayor Gerber, Ms. Chinnici - Zuercher, Mr. Lecklider, Ms. Salay and Mr. Reiner. Staff members present were Ms. Grigsby, Mr. Smith, Ms. Crandall, Mr. McDaniel, Ms. Mumma, Mr. Foegler, Ms. Readler, Ms. Puskarcik, Sgt. Barnes, Mr. Hahn, Mr. Wagner, Mr. Hammersmith, Mr. Langworthy, Ms. Husak and Mr. Kridler. ADJOURNMENT TO EXECUTIVE SESSION Mayor Keenan moved to adjourn to executive session to discuss land acquisition, legal matters, and personnel matters related to the appointment of a public official. Vice Mayor Gerber seconded the motion. Vote on the motion: Vice Mayor Gerber, yes; Mr. Lecklider, yes; Ms. Chinnici- Zuercher, yes; Mr. Peterson, yes; Mayor Keenan, yes; Ms. Salay, yes; Mr. Reiner, yes. The meeting was reconvened at 7:10 p.m. PLEDGE OF ALLEGIANCE Boy Scouts from Troop 117, St. Brigid of Kildare, Dublin led the Pledge of Allegiance. SPECIAL PRESENTATIONS Julie Erwin - Rinaldi, CEO /Executive Director of Syntero,, previously known as Dublin Counseling Center introduced Jim Seguin, who will serve as Board Chair beginning in January of 2015. He is a local attorney who resides in Upper Arlington. She noted that Bob Adamek has served as Board Chair for many years, and will remain on the Board. She provided a report in the Council packet regarding Syntero. She noted that they have key partnerships in the community — with Dublin Schools, the City of Dublin, and the Dublin Recreation Center. They have enhanced their programming for older adults, as the population in the City ages. They also enjoy partnerships with the Dublin Police, the Washington Township Fire Department and are looking forward to new partnerships with the Ohio University Heritage College of Osteopathic Medicine. The Dean of the College is now serving on their Board, and their medical students are shadowing the Syntero staff and supporting a variety of programs. They recently signed an affiliation with the Ohio University School of Physician Assistants. She thanked City Council for their efforts in bringing these organizations to the City, as these enhance their efficiency in service delivery to the community. Syntero recently opened an integrated primary care and behavioral healthcare program at their Cramer Creek location in Dublin. All are invited to an open house on Friday evening, November 7. This is state -of- the -art integrated care, with primary and behavioral health in one facility. They are very excited to offer this new program. She thanked City Council for their ongoing support of Syntero. She offered to respond to any questions. Mayor Keenan commented that most in the room have been touched or know someone who has benefitted from their professional work and services over many years. The City is appreciative of all they do for Dublin and the surrounding community. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 10148 October 27, 2014 Page 2 of 6 Held 20 Ms. Erwin - Rinaldi added her thanks to Ms. Grigsby for all of her support over the years, wishing her the best of luck as she transitions into her new life after retirem from the City in January. PROCLAMATIONS Mayor Keenan read and presented a proclamation to Steve Langworthy, Director o Land Use and Long Range Planning in recognition of October as National Communi Planning Month. Mr. Langworthy thanked City Council for this recognition and for the support they have given the Planning division over the years. He acknowledged the time and efforts of the volunteer boards — the Planning and Zoning Commission, the Architectural Review Board, and the Board of Zoning Appeals. He also recognized the individual members of the Planning division staff, including planners, Code enforcement staff, planning assistants and support staff. CITIZEN COMMENTS Deborrha Armstrong, Director of Communications, Franklin County Children Services addressed Council regarding Issue 4. It is on the upcoming November 4 ballot and provides for renewal of the existing 1.9 mill levy to continue to provide services for abused and neglected children under the care of this organization. Each year, the agency serves over 30,000 children from throughout Franklin County. This levy is a straight renewal and will not increase property taxes. The owner of a $100,000 home will continue to pay the current rate of $54 annually for this levy. Seventy -five percent of the agency's funding comes from two property tax levies. This is the smaller 10- year levy, which expires at the end of 2014. Her role tonight is to inform the community that children continue to be abused and neglected, but their agency strives to protect children by strengthening families. There received over 31,000 calls last year to the abuse hot line. That typically results in 12,000 investigations annually by their staff. The agency has over 700 employees. They have made great strides in the last five years to make improvements for children in the community. They have increased the number of children placed with relatives and kinship care in the last five years by 65 percent. They believe that every child should have a safe, loving family; that agencies and institutions should not be raising children; that children need to grow up in homes and to be safe in our community. They have worked hard in engaging families and to keep our community children safe. With the support of the community, they hope to continue to do that. She encouraged everyone to support Issue 4 on November 4. [She provided brochures regarding Issue 4.] Mayor Keenan thanked her, noting that City Council appreciates all of the hard work the agency does for the children and families of our community. CONSENT AGENDA Vice Mayor Gerber moved to approve the six items on the consent agenda. Ms. Chinn ici-Zuercher seconded the motion. Vote on the motion: Mr. Peterson, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mr. Reiner, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. • Approval of Minutes of Regular Meeting of 10 -13 -14 • Ordinance 106 -14 (Introduction /first reading) Establishing the Name of a New Road as University Boulevard in the City of Dublin, Ohio (Second reading /public hearing November 3 Council meeting) • Ordinance 107 -14 (Introduction /first reading) RECORD OF PROCEEDINGS Minutes of Dublin City C ouncil Meeting DAYTON LEGAL BLANK, INC., FORM NO 10148 October 27, 2014 Page 3 of 6 Held 20 Declaring the Improvement to Certain Parcels of Real Property to be a Public Purpose and Exempt from Taxation; Establishing a Municipal Improvement Tax Increment Equivalent Fund and Providing for the Collection and Deposit of Service Payments into that Fund; Specifying the Public Infrastructure Improvements Directly Benefiting the Parcels; and Authorizing Make -Whole Compensation Payments to the Dublin City School District and the Tolles Career and Technical Center. (Innovation TIF) (Second reading /public hearing November 17 Council meeting) Ordinance 108 -14 (Introduction /first reading) Declaring the Improvement to Certain Parcels of Real Property to be a Public Purpose and Exempt from Taxation; Establishing a Municipal Improvement Tax Increment Equivalent Fund and Providing for the Collection and Deposit of Service Payments into that Fund; Specifying the Public Infrastructure Improvements Directly Benefiting the Parcels; and Authorizing Make -Whole Compensation Payments to the Jonathan Alder Local School District and the Tolles Career and Technical Center. (West Innovation TIF) (Second reading /public hearing November 17 Council meeting) • Resolution 85 -14 (Introduction /vote) Authorizing the Execution of an Indefeasible Right to Use Agreement between the City of Dublin and The Ohio State University on Behalf of OARnet. • Preliminary Plat — Avondale Woods (12- 084Z /PDP /PP) The Clerk stated that the motion to approve the consent agenda items has been approved by vote of 7 -0. SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 104 -14 Authorizing the City Manager to Enter into a Contract for Public Health Services with the District Advisory Council of the Franklin County General Health District for 2015. Ms. Grigsby stated this is the annual contract with the Board of Health, and it provides services for all residents of Dublin, including the portions in Franklin, Delaware and Union County. This contract is consistent with past contracts. There is an increase in the fee this year, based upon the current funding needs of the Board of Health. The fees are also based on the estimated population of Dublin. Staff recommends adoption. There were no questions. Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes; Mayor Keenan, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes. The Clerk stated that Ordinance 104 -14 has been approved by vote of 7 -0. Ordinance 105 -14 Amending Ordinance No. 107 -97, Passed August 11, 1997, to Supplement the Description of Eligible Infrastructure Improvements Payable from Tax Increment Financing Funds, Pursuant to that Ordinance. (Pizzuti TIF) Ms. Mumma stated that staff is requesting approval of amendments to the existing Pizzuti TIF to allow, primarily, for improvements to the 270/33 interchange as well as other Bridge Street improvements to be included. Staff is working to make available all potential funding sources for the 270 interchange prior to the construction phase. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting, LEGAL BLANK. INC., FORM NO. 10148 October 27, 2014 Page 4 of 6 Held 20 To that extent, the service payments from any TIF that benefits from the improvement to that interchange can be used to pay for the debt service for the construction. Vote on the Ordinance: Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Salay, yes. The Clerk stated that Ordinance 105 -14 has been approved by vote of 7 -0. OTHER • Letter of Intent re. Bridge Street Project — City of Dublin and Casto Organization Ms. Grigsby stated that at the last meeting, staff had prepared a Letter of Intent for Council's consideration regarding the Casto project, Tuller Flats, in the Bridge Street District. Council requested some modifications to the language to address the issue of a future submission not complying with the Bridge Street Code, and clarifying that the applicant would be required to seek approval of waivers, if needed, for the project. Language has been added to Section 2 and Section 7 in an effort to respond to this concern. Mayor Keenan stated that there was extensive discussion at the last Council meeting regarding this matter. He asked for any further Council input. Mr. Peterson asked about the rendering shown in Exhibit B. As it is shown, would it require a waiver? Ms. Grigsby responded that once the review process is initiated, if the submission does not meet the requirements for materials — the 20 percent limitation of cement siding — the applicant would then need to pursue a waiver. Mr. Peterson stated that the rendering in Exhibit B is therefore not a representation of the materials for the project. Ms. Grigsby responded that this rendering is not to be a representation of materials. Mayor Keenan added that he recalls that the rendering is intended to be generally representative of the character of the project. Ms. Grigsby reiterated that if any requirement of the Bridge Street Code is not met, they must seek waivers. Mr. Reiner moved approval of the Letter of Intent as presented. Ms. Chinn ici-Zuercher seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes. The Clerk stated that the Letter of Intent has been approved by a motion carried 7 -0. STAFF COMMENTS Ms. Grigsby reported: 1. On Wednesday, October 29 at the DCRC, from 6:30 -7:30 p.m., staff will meet with a small group to obtain input from the public with regard to the redesign of the skate park. Community Relations, Volunteer Resources and Recreation Services have been working to share the information and secure participants to attend the session. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting LEGAL BLANK, INC, FORM NO 10148 October 27, - 2014 Page 5 of 6 Held 2. An update regarding the Costco project in Jerome Township was distributed on the dais tonight. 3. This afternoon, staff learned there will be a closure necessary on Bright Road this week related to the Emerald 8 construction. The information will be sent out to all media outlets. 4. A memo was included in the packet regarding water and sewer utility extensions. This memo provided background and some of the key areas of focus. She asked if Council would like to schedule a workshop for a detailed discussion on the water and sewer extension matter. Council consensus was to schedule a workshop for this discussion. COUNCIL COMMITTEE REPORTS Ms. Salay, Council representative to the Planning and Zoning Commission reported that on Wednesday, October 29 the Commission will review the amendments to the Bridge Street Code, as recommended by staff and the Commission, based on working with the Code over the past year. Vice Mayor Gerber, Administrative Committee Chair reminded Council members of the scheduled Special meetings on October 28 and October 29, both beginning at 4:30 p.m. He noted that the intent is to complete most of the work at the first meeting, and it is possible the second meeting will not be necessary. Ms. Chinnici- Zuercher, Finance Committee Chair noted that several Finance Committee meetings are scheduled in the fall. The operating budget workshops are scheduled on November 5 and 12. On November 12, the Committee plans to meet at 5:30 p.m. for the Cost Study update. The budget workshop will follow at 6:30 p.m. Everyone is invited to these meetings. She added that the Finance Committee will also meet on Monday, November 24 at 5 p.m. to review the hotel -motel tax grant applications. COUNCIL ROUNDTABLE Mr. Peterson stated that the "Walk in the Park" event is a great idea. He asked if Council will receive a follow -up report, perhaps by ward, regarding the results. Ms. Grigsby responded affirmatively. Ms. Sala y echoed Mr. Peterson's question, and added that perhaps November 13 is not the optimal time for this event. Perhaps the lack of foliage is helpful in this assessment. Ms. Grigsby responded that to some extent, the factor of having a volunteer group available drove the timing. However, staff anticipates having more time over the winter season to address the maintenance needed. Vice Mayor Gerber thanked staff for the report on the water and sanitary sewer extensions. Will the next discussion be scheduled yet this year? Ms. Grigsby responded that staff will review the calendar to determine the timing for a work session. Staff is aware of the importance of this item to Council, and is mindful of the capital budget process and timing. Staff will work to set up a work session late this year or early in 2015. ADJOURNMENT TO EXECUTIVE SESSION Mayor Keenan moved to adjourn to executive session at 7:34 p.m. for personnel matters related to the appointment of a public official. RECORD OF PROCEEDINGS Minutes of Dubli C ity Council DAYTON LEGAL BLANK, INC., FORM NO. 10148 _ October 27, 2014 Meeting_ Page 6of 6 fl Vice Mayor Gerber seconded the motion. Vote on the motion: Ms. Chinnici- Zuercher, yes; Mr. Reiner, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes; Mayor Keenan, yes; Mr. Lecklider, yes. The .meeting was reconvened at 7:45 p.m. and formally adjourned. Mayor — Presiding Officer Clerk of Council