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HomeMy WebLinkAbout09-08-14 Council MinutesRECORD OF PROCEEDINGS _Minutes of _ Dublin City Council D AYTON LEGAL 81-ANK, WO., FORM NO 101 � — September 8, 2014 Held CALL TO ORDER Meeting Mayor Keenan called the Monday, September 8, 2014 Regular Meeting of Dublin City Council to order at 6:15 p.m. at the Dublin Municipal Building. ADJOURNMENT TO EXECUTIVE SESSION Mayor Keenan moved to adjourn to executive session to discuss land acquisition and legal matters. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Vice Mayor Gerber, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mayor Keenan; Ms. Salay, yes. The meeting was reconvened at 7:00 p.m. ROLL CALL Members present were Mayor Keenan, Vice Mayor Gerber, Ms. Chinnici - Zuercher, Mr. Lecklider, Mr. Peterson, Mr. Reiner and Ms. Salay. Staff members present were Ms. Grigsby, Ms. Readler, Mr. McDaniel, Chief von Eckartsberg, Mr. Hammersmith, Mr. Hahn, Mr. Langworthy, Ms. Gilger, Ms. Puskarcik, Mr. Clarey, Ms. Husak, Ms. Ray and Ms. Bumess. Mayor Keenan noted that Thursday, September 11 is Patriot Day in the United States, a day set aside to remember those who were injured or died following the terrorist attacks on the United States in 2001. There are many ways to observe the solemnness of this day, including display of the American flag, offering a moment of silence at 8:46 a.m., visiting memorials, and participating in community service projects. On this day, it is also important to remember the true American heroes – those who carried the U.S. mantle of resilience on that day and on many since. These include veterans and the servicemen and women who continue to preserve our freedoms. These also include our first responders who remind us that no matter the situation, they will be there to protect us. He noted that in recognition of first responders, the Dublin Entrepreneurial Center will host the Dublin Police and Washington Township Fire Department at a luncheon on Thursday in appreciation for their service. PLEDGE OF ALLEGIANCE Vice Mayor Gerber and Mr. Reiner, military veterans and Council members led the Pledge of Allegiance. PROCLAMATIONS ■ Constitution Week – September 17 -23, 2014 Mayor Keenan read and presented a proclamation for Constitution Week to local representatives of the Columbus Chapter of the Daughters of the American Revolution who were present. The representatives included Kathleen Speelman Kramer, Barbara Howison and Florence Clendener. Ms. Howison stated that this year, they would receive proclamations from five Central Ohio government bodies – Grove City, Hilliard, Dublin, Columbus and Franklin County. She thanked Council for this recognition. She noted that their chapter was formed in 1899 and next year will celebrate its 150"' year in Columbus. They work on historical preservation, patriotism and education. They also work closely with Veterans. Mayor Keenan thanked the D.A.R. for all of the good work that they do in the community. RECORD OF PROCEEDINGS Minutes of Dublin City Counci Meeting September 8, 2014 Page 2 of 19 Held ■ Hunger Action Month — September 2014 Mayor Keenan read and presented a proclamation for Hunger Action Month to Nancy Johnson, Executive Director of the Dublin Food Pantry and Deb Rogner, Treasurer of the Dublin Food Pantry. Ms. Rogner, Board of Directors thanked Council for the proclamation. The mission of the Dublin Food Pantry is to ensure that no one in our community goes hungry. The pantry now serves about 240 families per month, and the numbers are increasing. The community support and corporate support is very impressive. They received a record number of donations through the Dublin Irish Festival this year, thanks in part to the weather and the families who brought canned goods for admission on Sunday morning. The generosity of the community and the volunteers who work at the Pantry are critical in delivery of their services. Ms. Johnson thanked Council on behalf of the families that rely upon the Pantry for ` food each week. Dublin is a very generous community. They are grateful for Council's leadership and support. SPECIAL PRESENTATIONS ■ Update from David Royer, CEO of ADAMH (Alcohol, Drug and Mental Health Board of Franklin County) o Recovery & Art: Mural Project David Royer, CEO of ADAMH thanked Council members for all the work they do for the residents. He described the various services that they provide to the community, as outlined in the handout and shared a slide presentation. Their job is to plan, fund and evaluate mental health and addiction services. They work with 35 non - profits throughout the county. In Dublin, they have enjoyed a long relationship with Dublin Counseling Services or Syntero, led by Julie Erwin - Rinaldi. The bulk of their funding is through a local levy of 2.2 mills, that was approved as a 10 -year levy by the voters in 2005. The most pressing issue they are facing is that of opiate use and heroin addiction. They also focus on prevention programs, working with Syntero and Dublin City Schools. They allocated $300,000 to begin a new initiative for mental health, early intervention and treatment referral throughout Franklin County, currently including 13 suburban school districts. The annual cost is just over $3.5 million. Housing is a very pressing need for people with severe and persistent mental illnesses as well as peer support. In addition, they focus on community education. They have undertaken a Recovery & Art Mural Project over the past couple of years. They have worked with the City of Columbus and recently completed la project in Westerville. They hope to undertake such a project in Dublin, working with the Dublin Arts Council, ALTemative, and other community partners. [He shared a video about the project.] He noted that the proposed mural location is the tunnel near Bailey Elementary School. The hope is to complete this in summer of 2015. They will begin the community engagement about this project with an exhibition of local artists in recovery. The exhibit and celebration will be held on October 7 from 6- 8 p.m. at the Dublin Arts Center. They are seeking Council's support for this project. David Guion, Executive Director, Dublin Arts Council stated they appreciate ADAMH's willingness to collaborate on the exhibition and the mural. DAC is geared up to work on social causes and art, and has hosted exhibitions from the Down Syndrome Association and will host an exhibit in summer of 2015 related to Vietnam Veterans. When they were approached about the mural, the DAC staff felt it was a perfect addition to their programming. Eliza Ho, with ALTernative was not able to attend tonight. Her concept with the exhibit is to deepen the understanding of how art contributes to the recovery of the artist in the larger community and open up a it RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ON 4 CAL BLANK. INC. FORM N O. 10140 September 8, 2014 Page 3 of 19 Held conversation so that the community can be more inclusive of issues in mental health and addiction. The exhibit opens on October 7 from 6 -8, with 15 participating artists. Mayor Keenan thanked them for their important work and efforts. ■ 2015 Major Transportation Project Update Ms. O'Callaghan stated Mandy Bishop, GPD Group, consultant for the Bridge Street District will present the information tonight after her introduction. Ms. O'Callaghan stated that the City has been advancing the planning and design for multiple transportation projects throughout the City for several years. A couple of these are the largest and most significant transportation improvement projects in Dublin's history. Staff is excited to be able to share information at this point about construction, given the anticipation and the questions about the plans. Staff will share information available at this time regarding the various projects. The goal is to keep everyone informed, be proactive, and anticipate questions that may arise. The information being presented tonight is not final. Staff is in the midst of designing several of the projects to be discussed tonight. Therefore, staff will do their best to provide answers to everyone's questions as much as possible based on what is known. There will be more information and details to share as the design of the projects moves forward and as the City is closer to the finalization of the construction plans and prepares to bid the projects. She shared a map indicating the projects to be discussed tonight. These are the major projects planned for 2015. • ODOT's 270/33 Interchange Improvement Project will greatly improve safety and reduce congestion. It is a project that the community has collaborated on with other partners in the region. This project will help Dublin to become more accessible than ever. • The State Route 161 /Riverside Drive Intersection Improvement Project, which will construct a roundabout at this intersection, will also improve safety and reduce congestion. The Riverside Drive realignment will tie into that roundabout and will provide future opportunities for park development along the river. • The Dublin Road South Shared -Use Path will provide important connectivity for bikes. Staff will discuss this project in relation to maintenance of traffic later in tonight's presentation. • Work is planned at the Hard Road and Sawmill area, and those projects are being done in partnership with ODOT and the City of Columbus to help reduce congestion in that area. All of these projects will greatly improve the transportation flow around the City. All of these projects have enhancement benefits or aesthetics that will be added to the region. She shared a slide depicting the various roads impacted by the projects, as they will serve as detours for the projects. These include Frantz, Tuttle, Emerald, Sawmill, Avery and several others. Typically, when transportation projects are constructed in Dublin, they are localized projects impacting a small and specific area of the City. For the projects planned in 2015, due to their complexity and timing, and the overlapping maintenance of traffic considerations, there will be wide - ranging traffic impacts citywide. Therefore, staff retained consultants with expertise in program management and construction scheduling to evaluate the overlapping impacts and produce detailed construction schedules and maintenance of traffic plans from a programmatic perspective. The consultant team retained includes Mandy Bishop, GPD Group and Dan Weis, Hill International and both are present tonight. They have been gathering the construction schedules that existed for the various projects planned and are working to refine and further develop those construction schedules into very detailed, critical RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting FORM NO 10''aS September 8, 2014 Page 4 of 19 �0 path method schedules as shown on the screen. It is important to understand how all of these projects will interface with each other. i Based on information known at this time, the projects are anticipated to have ' overlapping closures and reduced traffic conditions during a period of greatest impact — between early June through late October 2015. h Mandy Bishop, GPD Group noted the following: • Over the last few months, they have gathered more information on the I- 270/33 project. The maintenance of traffic has become more clear and established at this point. The program management team is aware of the impacts and they are working on how best to schedule and build the other projects that the City has planned. *The design for the Riverside Drive realignment project as well as the SR 161 roundabout are being advanced so that construction can begin as early as March of 2015. •In addition, staff has continued to develop the Dublin Road South Shared Use Path project as well as working with Columbus and ODOT on the Hard and Sawmill Road intersection and Hard Road widening projects. • Due to these projects, traffic in the area will be greatly reduced. Although the early stages of final design for the SR 161 /Riverside roundabout and Riverside Drive realignment are in process, this traffic reduction will not likely change. I- 270/33 Interchange Improvement Project Ms. Bishop provided an overview of the I- 270/33 interchange improvement project, noting it will have the most impact to the region and the plans were completed and filed with ODOT last week. • This interchange area is one of the top 30 urban freeway crash locations in the state. The interchange is nearly 50 years old and was not designed to support the tremendous growth that has occurred in the region. • The I- 270/33 interchange improvement project is a three -year project, with most of the work occurring in the first two years. The third year will focus on pavement planing, getting the final surface course, striping, as well as the aesthetic improvements in place. • Construction is anticipated to begin in early March of 2015. The first construction activity of note is the improvement of shoulders and installation of median crossovers for future phases of traffic. • Phases 2a and 2b involve the closure of the US 33 bridges over I -270 to through eastbound and westbound through traffic and will occur between June 8 and October 19 of 2015. • She shared a video that demonstrated the interchange development. It shows the existing interchange as it transitions through construction, and the construction phasing into its final condition. The video is under development and will later include narrative and will be similar to the one done for the 161 /Riverside Drive intersection. Mayor Keenan asked her to clarify how this will change the flyover ramps. He is aware there will be additional lanes on both sides of 33 from Avery- Muirfield. What comes first? Ms. Bishop showed Phase 2A when the bridge closures occur. The work occurring will be on the westbound bridges as well as the ramps and the two bridges she pointed out on the slide. The first two phases focus mainly on having the bridges reconstructed from June 8 through the end of October of 2015. As this transitions, the maintenance of traffic will switch to the newly constructed bridge. The second phase begins construction. Mayor Keenan asked if one is coming from Hilliard and traveling to downtown Dublin, would the exit ramp have a traffic signal onto 161. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK ING =ORM NO 10140 September 8, 2014 Page 5 of 19 Held 20 Ms. Bishop stated that the signal will control the through traffic, not the ramp traffic. Mayor Keenan asked for confirmation that for travelers coming from Worthington to Marysville, there will be one dedicated lane that will stay on the right -hand side for exit at Avery- Muirfield and a second lane that will allow one to merge onto 33 and {, continue westbound into Marysville. Ms. Bishop stated that is correct. The concept is to eliminate weaves, loop ramps and improve capacity and efficiency. [She shared slides.] Mayor Keenan asked for the timeframe for all of this. Ms. Bishop responded that the full construction is three years, but the first six phases will occur in the first two years. The majority of construction and disruption is in years one and two. Mayor Keenan stated that traffic will be maintained, and if closures of the bridge are needed, it will be during the nighttime period. Ms. Bishop stated that for phases 2a and 2b, there will be a four -month closure of through eastbound and westbound traffic on US 33. Vice Mayor Gerber asked if these closures will be for the entire day. Ms. Bishop responded affirmatively, noting these closures will be the entire day for all four months. Traffic will be closed to through traffic as well as I -270 southbound to eastbound and also US 33 westbound to I -270 southbound. Vice Mayor Gerber asked for information on the defined detour routes. Ms. Bishop continued. • One of the detour routes for truck traffic and for motorists who elect to do so will be to detour at US 36 as well as US 42 and travel out and around. The message boards around Central Ohio will be posted in order to detour that truck traffic around the interchange in this manner. • For the US33 through traffic closures, for westbound through movement as well as the westbound to southbound 270 movement, the posted detour will be up and back to the Sawmill Road interchange, flipping around and coming back to continue the movement. Similarly, for the eastbound movement, the motorist detours south to Tuttle Road, back up north into the Dublin area and then head south and continue back into Dublin. These will be the posted detour routes for the 270/33 project. • Local detour routes for Dublin citizens will be Avery- Muirfield, Perimeter Drive, Emerald Parkway and Post Road as well as Frantz Road. In addition, the Tuttle interchange, Woemer- Temple and Rings Road will serve as local detour routes. These will be posted as detour routes. • As part of Phases 2a and 2b to occur between June 8, 2015 and October 19, 2015, there will be nightly closures of I -270 to remove the beams of the bridges and place new beams. Those closures are proposed for one weekend in June 2015, one in July, one in August and one in September of 2015. The posted detour routes for southbound will be out to Avery Road, back down onto I -270 and northbound traffic will be detoured along Tuttle Crossing Boulevard and north along Frantz Road, then back onto the freeway. Those permitted closure times are only to occur from Friday 11 p.m. to 6 a.m. Saturday; Saturday 11 p.m. to 6 a.m. Sunday; and Sunday 10 p.m. to 5 a.m. Monday. • All lanes must be open to traffic for the Memorial Tournament in 2015. All lanes are to open in 2016 as well as 2017. • There is a list of special events that are listed in the Maintenance of Traffic Plan { for 270/33 as events to avoid. There will likely be some conflict with these events, but Dublin has asked for 30 days' notice to coordinate with event sponsors and coordinators to mitigate impacts. j{ SR 161 /Riverside Drive Intersection - Roundabout Ms. Bishop emphasized that at this point, they are early in the final design process. The standard for developing maintenance of traffic schemes for the project is to RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 Held September 8, 2014 Page 6 of 19 understand the elements of construction within the work zone and then to propose the maintenance of traffic scheme as the design progresses. The design team and program management team is doing this and exploring different maintenance of traffic scenarios — other than the one proposed to just provide restricted northbound and southbound through movements by means of the existing bypass lanes. • This project addresses one of Dublin's major transportation needs; opens up room for the park; and provides opportunity for more developable land. • SR 161 and US 33 construction plans are being advanced so that construction can begin as early as March of 2015 as well. The timeframes that will be discussed tonight are based on about 40 percent plan development and assume conventional build and bidding methods with no multi -shift or 24 -hour construction. No incentivized bidding practices are assumed as part of the project schedule at this time. • The SR 161 /Riverside Drive roundabout is not an easy one to construct, as the roundabout center is shifted about 100 feet east and the roundabout elevation will rise about 4-6 feet around the tabletop or driving lanes and nearly 10 feet in the center. In addition, existing water lines, storm sewers, electric and communication facilities must be relocated — all of which must maintain service during construction until the new facilities can be constructed and brought online. • She noted that the Dale Drive - Tuller Ridge Drive Connector project is under construction now. It is being advanced to provide a relief valve for traffic in the area. The current interim schedule calls for a portion of it to be completed with an intermediate course of pavement by the end of November. This project provides a relief valve for traffic traveling westbound, up Dale Drive and through the area up to Tuller Ridge and Tuller. One can also travel southbound on Riverside Drive and access this detour. Alternate detour routes still need to be identified around the area. • For the roundabout construction, the project begins with widening of the bypass lane as well as some storm sewer work. At nearly 40% completion of construction drawings, this portion of the construction is anticipated to last approximately two months. • After these two months of storm sewer and widening work on the bypass to maintain the one lane north and one lane southbound movements, the phasing will move into closing the intersection to all movements. At this time, this closure is anticipated to last seven months. Therefore, the two projects together will require a full construction season. • For the SR 161 /Riverside Drive intersection, staff continues to advance the plans and is also looking at other maintenance of traffic scenarios. At most, those other scenarios would maintain one lane in each direction for eastbound and westbound traffic and would drastically throttle down and result in slower movements through narrow lanes. It would still require the roundabout be closed to finish out the center portion of the roundabout. As the design process moves forward, evaluations will be made, based on safety, timing, constructability, and construction duration. A phased construction would likely extend the project into 2016. Due to the high level of finish, such as placing granite, the work is slower than simply concrete curb installation. These factors are driving longer times. • In regard to doing the I- 270/33 and roundabout projects being done at the same time, the high level traffic analysis demonstrates that through traffic is greatly reduced along 161 and is dispersed throughout the area, based on the advance detour signage throughout the area. Constructing these projects at the same time represents an opportunity to shorten the overall duration of all the impactful detours that will be in play at the same time. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAY ON LEGA S. NK WC FORM NO 10148 September 8, 2014 Page 7 of 19 Held _ _ _ 20 • She displayed the likely 161 and Riverside Drive detour routes, which include Sawmill Road, Frantz Road, Tuttle Road, Emerald, and others. These will be the posted detours, but drivers will find their own way around the project. Dublin Road South Shared -Use Path Ms. Bishop highlighted this project, as it was planned to go to construction in May 2015 and requires the road closure of an important north/south route, Dublin Road, to perform the project. • Staff is working to accelerate the project ahead of the I- 270/US33 construction, unresolved property acquisition and utility schedules leave two important factors in the hands of third parties. Property acquisition must occur prior to utility relocation, and the utility relocates will require three to four months without their own bidding processes incorporated into that timeline. • Staff will know if this project is feasible in the timeframe planned within the next couple of weeks. • The Dublin Road closure would take away an opportunity for a key north/south route through the City. Hard Road and Sawmill Road Intersection Improvement Project Ms. Bishop stated that this project would normally not be significant, as all lanes are open to traffic on Sawmill Road and Hard Road will have some reduced traffic conditions. It is being highlighted because the I- 270/33 detour for Phase 2a and 2b requires traffic to detour up through the Sawmill interchange and back down and some detour back -ups could result. There may be a need to monitor this and mitigate any impacts as the construction occurs. In closing, she summarized that in 2015, many of the City's remaining transportation issues will begin to be resolved with these projects. There will be disruption with the construction. Typically, the City is able to develop its construction projects independently, as there are localized disruptions. For 2015, the case is different and the traffic impacts will be a community and regional challenge. Ms. O'Callaghan stated there are key takeaways from the presentation. • For the I- 270 /US 33 interchange improvement project, it is a complex project, reconfigures the entire interchange, builds new bridges, and that work does require closure. Now that it is available, staff will share the maintenance of traffic plan for that project with the public. • ODOT's plans are now complete and they are moving toward the bidding phase. • US33 will be closed to through traffic from June, after the Memorial Tournament, through October as a part of this project. • Staff will continue to work closely with ODOT and will stay informed of any and all changes that may occur and will share that information. • For the roundabout construction at SR 161 /Riverside Drive, those plans are nearly halfway complete. Staff is working closely with the consultants in exploring different alternatives, traffic scenarios. As of now, northbound and southbound traffic will be maintained, although it will be at a reduced level. Eastbound and westbound traffic is expected to be closed for some period of time, but the details are not finalized. Staff is exploring opportunities for limited east -west movements, but in all cases, those movements will be significantly reduced. • Based on traffic analysis, staff believes at this time that constructing the roundabout project in 2015 while the I- 270 /US 33 interchange project is ongoing will enable the City to take advantage of the reduction in traffic along 161 that will occur with the interchange project. RECORD OF PR CEEDINGS Minutes of Dublin city PR? DPWON LEGAL BLANK INC FORM NO 10148 Held September 8, 2014 Meeting _ Page 8 of 19 — 20 In summary, she indicated that several key transportation projects construction projects will in the end address many of Dublin's key transportation needs and it will result in tremendous improvement in accessibility for the City. These projects have been discussed for a long time, and staff is very excited they are now scheduled for construction. As with the majority of transportation improvement construction projects, there will be impacts. Staff is committed to exploring how to best minimize �I those impacts or mitigate them, including options such as 24 hour construction requirements for the contractor, incentivized bidding, and other maintenance of traffic solutions. Staff is also working on developing a comprehensive communications strategy, which will be developed in collaboration with the City's community partners, which include Dublin City Schools, businesses, Chamber of Commerce, etc. These communication strategies will include Facebook, Twitter and other social media. As one of the projects is ODOT's, and another is being done in conjunction with ODOT and Columbus, staff will work closely with both entities. Staff will engage stakeholders, have tool kits for local businesses, etc. In terms of next steps, staff has been working with ODOT on the I- 270 /US 33 interchange improvements and are continuing to work with them in developing a communications strategy to share information. For the SR 161 roundabout and Riverside Drive realignment projects, staff will continue advancing the design plans to the next phase of completion. The status currently is that the consultants plan to submit the next draft submission, which will be approximately 60 percent of the plans, in October. Staff is also investigating incentivized bidding. Regarding the Dublin Road South shared -use path project, staff will be able to make a decision on construction timing in the near future. Staff continues to work on land acquisition matters. She thanked Council for their attention to this presentation. Mayor Keenan thanked Ms. O'Callaghan and Ms. Bishop for this informative presentation. These projects will enhance the City, although there will be some impacts on traffic during the construction. Ms. Salay stated that staff indicated that the 33 east -west traffic would be closed from June through October of 2015. Is that the only period of time when that east -west through movements on US33 will be limited? Ms. Bishop responded affirmatively. There will be other intermittent ramp closures, but not other east -west through traffic closure. Mr. Lecklider asked about eastbound 33 to 270 southbound, and whether that ramp will remain open. Ms. Bishop stated that the eastbound 33 to 270 southbound would be closed during that four -month period of time. (She clarified later that this movement will remain open — she misunderstood his question.) Mr. Lecklider stated that the closures are for the purpose of widening the bridge — is that correct? Ms. Bishop responded that the closures are related to the removing, replacing and widening of the bridge. Ms. Salay stated that it is very interesting that there is a benefit to doing these two major projects at the same time. This is good news for the community overall. Ms. Chinnici - Zuercher thanked them for the presentation. As many have indicated, the City has been talking about these projects for years and it is very exciting they are now to be constructed. Everyone knows that any transportation improvement involves inconvenience, but the benefits upon completion are enormous. She highly RECORD OF PROCEEDINGS Minutes of Dublin City Council, Meeting DA_ N LE BL IN C. FDNM NO 101x8 I I September 8, 2014 Page 9 of 19 20 encouraged staff to consider incentivizing the bidding methods and 24 -hour construction. To the extent these can reduce the timeframes for road closure or detours, Council would want to consider these options. These projects will impact both those who work in Dublin and live in Dublin, and any mitigation should be considered. She would be willing to approve additional funding in order to reduce the timeframe. Mayor Keenan stated that Council does want to review the costs associated with reducing the timeframe. Ms. Grigsby noted that as the final design is completed and additional information available, staff will share that with Council. Staff is sharing this presentation tonight and will continue to share information as it is available. The seven -month closure is based upon current construction plans and the City's normal process for projects, but staff will bring additional information back when the final design is completed. Mayor Keenan noted that a decision will need to be made regarding Dublin Road South shared -use path, given the information presented tonight. Ms. Grigsby agreed, noting that if the acquisitions can be completed and utilities relocated, perhaps the construction can be completed by the time the other closures are needed in 2015. Mr. Gerber asked if staff would be able to provide more options about potential incentivizing construction when the plans are 60 percent complete. Ms. O'Callaghan responded that more detail will be known by then about construction sequencing and more options can be identified. Mr. Gerber agreed that these projects need to be done, but there is a balance issue related to those who work in Dublin and have businesses in Dublin. Mayor Keenan noted that the safety factor for those working on the projects is another important issue to be considered in these decisions. Ms. Chinnici - Zuercher noted that some a -mails have indicated the need for a comprehensive communication plan. Dublin has always done such plans for any project and will continue to do so. There has been significant construction in Central Ohio by ODOT and ODOT has done a fabulous job of communicating on a regular basis to all the stakeholders. All of the City's partners will support the City's plans in this communication effort. Ms. Grigsby added that staff has met regularly with ODOT, and in particular on the communications plan for their projects. She assured Council that the communications plan will be thorough and well done. Ms. Chinnici - Zuercher added that once the alternative routes or detours are known, it would be helpful to have a card printed with all this information for all of the companies in this general area to share with their employees and customers. Ms. Grigsby agreed, noting that Dublin staff coordinated the communication efforts regarding the Glick/Dublin Road project. Mr. Peterson stated that the north and southbound traffic on Riverside Drive would be maintained. Would this be via the underpass? Ms. O'Callaghan responded that the bypass tunnel would provide one lane in each direction for this traffic, under the plan at this time. Mr. Peterson asked for clarification about the Dublin Road South shared -use path. It will either need to be finished before these closures, or the project will be delayed until a laterl date — is that correct? Ms. Grigsby stated that if the easements and utility relocation cannot be done as needed to advance the project, staff will recommend the project be delayed by a year. CITIZEN COMMENTS Wallace Maurer, 7451 Dublin Road stated that he has appeared at this podium for many years and has addressed many topics. Because he is a citizen participant in RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting OAYGN LEGAL BLANK INC FpFMA NS 1 , 11, September 8, 2014 Page 10 of 19 20 Held government, he believes he is qualified to select potential candidates for City Manager. He has eight suggestions — three are outsiders and five are insiders. Since both Ms. Grigsby and David Letterman are retiring next year, he suggests they swap jobs. He could put Dublin "on the map" and Ms. Grigsby would have adequate material and stories from her experience in Dublin. The five insiders he proposes as candidates in alphabetical order are Anne Clarke, Michelle Crandall, Angel Mumma, Christine Nardecchia, and Sandra Puskarcik. Two outsiders should be considered — one could be an African American woman and the other could be an American Indian woman. The suggested candidates are all women, which reflects his conclusion that the only way to get the planet out of its wreckage is by electing women. There is the need to have 51 percent women in every government — from local to national. He noted that men are arrogant and exaggerate their conquests. Mayor Keenan noted that his five minutes have expired and he can continue his comments at the next meeting. Gil Salem, 500 South Front Street, Suite 800, Columbus stated that he is present to appeal to Council. A famous person passed away on Thursday — not Joan Rivers, but Specialist Brian Arsenault died in combat in Afghanistan. He has made several visits to the Dublin Veterans Park, and the condition is atrocious. He has photos to share with Council. Mayor Keenan noted that Council reviewed this issue as part of the Capital Improvements Plan discussion. Council is aware that significant work is needed on the park and has budgeted the necessary funds. Mr. Salem stated this is what is he requesting. The condition of the bricks makes it impossible to read the names of the soldiers. Mayor Keenan assured him that all of Council will make certain this is addressed, and thanked him for bringing this forward. Mr. Salem stated that he would return to check on the condition of the park. He has a brick for his son at the park as well, and the veterans deserve this dignity. Mr. Reiner displayed a sample of an engraved brick, using epoxy to seal them from the freeze and thaw cycle. He is suggesting the bricks be replaced with this type. Discussion continued. Mayor Keenan summarized that options are being considered and this will be addressed. Jennifer Brunner, 35 N. Fourth Street, Suite 200, Columbus stated that the last time she appeared before Council was 14 years ago. The purpose of her visit at that time was to introduce herself to the citizens of Dublin. She served as Secretary of State from 2007 to 2011 and as a Common Pleas Judge from 2000 -2005. Council Member Peterson succeeded her on the bench, and Council Member Chinnici - Zuercher and City Attorney Mr. Smith have worked with her on various projects over the years. She will be on the ballot this fall for the 10 District Court of Appeals. She has three children, two grandchildren and has been married to her husband for 36 years. She is an attorney who has worked in private practice for 17 years. She thanked Council for their public service to the community. CONSENT AGENDA Vice Mayor Gerber moved approval of the consent agenda. Mr. Reiner seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mr. Peterson, yes; Ms. Salay, yes; Mr. Reiner, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. • Approval of Minutes of Regular Council meeting of 8 -11 -14 • Ordinance 92 -14 (Introduction /first reading) RECORD OF PROCEEDINGS Minutes of _ Dublin City Council Meetin; ON LEGFLBLANK. LNG„ FOgM NO 101dB September 8, 2014 Page 11 of 19 Held ZO_ I Changing the Name of a Portion of Tuller Ridge Drive to Dale Drive in the City of Dublin, Ohio. (Second reading /public hearing September 22 Council meeting) • Ordinance 93 -14 (Introduction /first reading) Authorizing the Execution of Conveyance Documents to Accept the Donation of a 0.059 Acre, More or Less, Storm Sewer Easement from Douglas H. Loynes and Julie C. Johnston, for the Property Located at 7369 Earlsford Drive to Construct and Maintain a Storm Sewer. (Second reading /public hearing September 22 Council meeting) • Ordinance 94 -14 (Introduction /first reading) Authorizing the Execution of Conveyance Documents to Accept the Donation of a 0.059 Acre, More or Less, Storm Sewer Easement from P. Anthony DeAngelo and Amy R. DeAngelo, for the Property Located at 7361 Earlsford Drive to Construct and Maintain a Storm Sewer. (Second reading /public hearing September 22 Council meeting) • Approval of Preliminary/ Final Plat - Crosby Business Park (Case 14- 079FDP/FP) SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 78 -14 Adopting the 2015 -2019 Five Year Capital Improvements Program (CIP). Mr. Thurman stated that this ordinance authorizes adoption of the five -year CIP for 2015 -2019. A memo recapping the workshop discussions has been provided in the packet. The first year of the CIP will be incorporated into the 2015 operating budget. Staff recommends approval of Ordinance 778 -14. Ms. Chinnici - Zuercher, Finance Committee Chair thanked everyone for attending the CIP workshop and for the excellent staff presentations and format. Some very minor changes were made, and they are outlined in the memo prepared by staff. She recommends approval as well. Mr. Lecklider thanked staff for the thorough responses provided in the recap memo. Mayor Keenan asked about Project AR -1501, which focuses on park renovation and lack of lighting. He clarified that the pathway runs from Emerald Parkway through Killilea, and wants to make sure this is understood. Mr. Thurman stated that is correct. Mayor Keenan noted there is a diagram of a proposed dog park and location on page 9. The Wallace property is shown, but the two -acre dog park is shown as comprising the vast majority of the 14 acres. He asked that staff check on the scale of this drawing. Ms. Grigsby stated that the land acquired was approximately 14 acres. Staff will check the scale of this drawing. The intent is that the dog park will comprise two acres of that site. Ms. Salay asked about the street maintenance portion as it relates to Marion Street and Grandview Drive. She would like Council to consider programming this project in a particular year. There is maintenance programmed of $125 per foot, and if this $125 plus the $50 /foot for sidewalk, it would bring the costs down to $300 /foot. It would allow this project to be accomplished, while saving some money by not doing the street maintenance. Ms. Grigsby responded that at staff level, discussion has taken place about the issue of all the other non - curbed and guttered streets in the City and how they would be addressed. If one area is programmed for curb and gutter, it will raise issues for the RECORD OF PR C'EDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK N FORM NO ' . 148 September 8, 2014 Page 12 of 19 Held other property owners without curbed and guttered streets. In addition, these residents are requesting curb and gutter, but don't want to have sidewalks. Staff's preference is that a sidewalk be included when curbs and gutters are installed. The other issue is that the properties were purchased as they existed on a non -curb and guttered street, and therefore the City would be making improvements that would benefit the individual property owners. The option of a special assessment can be considered in order to do those improvements. Staff recommends that this be considered and evaluated, if Council is interested in this improvement project. Mayor Keenan stated that there are future decisions to be made about this. It would make sense to make a decision before street maintenance is done in 2015. Ms. Grigsby responded that a workshop can be scheduled in regard to the overall City issues related to these improvements. Ms. Salay stated that she would appreciate more information on this. The neighborhood will also have an opportunity to discuss whether they desire sidewalks with this improvement. Vice Mayor Gerber stated that the first step would be an informational memo on this topic. Council can then determine whether a workshop is needed. He, too, would like to review the costs and he is aware that staff has raised issues regarding other neighborhoods without curb /gutter /sidewalks. Some of the neighborhoods were designed that way, but this matter is something for Council to review. Mayor Keenan stated that this is not just about funding or costs, but it is a policy decision for Council to make citywide. Ms. Salay stated that she wants to keep this request in the forefront so it is not overlooked. Ms. Chinnici - Zuercher noted she had some follow -up calls regarding the dog park. In reviewing the information, she does not see how the necessary parking can be accommodated in this location. She is not sure she can support this as the optimal location for a dog park, given it will generate more traffic in a congested area near the high school. Ms. Grigsby stated that the Community Services Advisory Commission is reviewing dog park locations and this information can be brought back to Council. Mayor Keenan noted that Council members had similar concerns with the proposed location for the dog park. Vice Mayor Gerber clarified that tonight's approval of Ordinance 78 -14 simply approves the funding for a dog park, but not the location. Ms. Grigsby responded that is correct. Vote on the Ordinance: Mr. Reiner, yes; Mayor Keenan, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes. Ordinance 86 -14 Amending Chapter 53 (Stormwater Management and Stream Protection) of the Dublin Code of Ordinances, to be in Compliance with Current Ohio Environmental Protection Agency Regulations; to Create an Exemption Area for a Portion of the Bridge Street District, and to Make Other Various Minor Revisions. Ms. Cox stated that this ordinance updates the stormwater management and stream protection regulations. The first two revisions to highlight are within the exemption portion of the regulation: 1. Increasing the exemption area for the minimum change in the impervious area. The current Code has a limit of 500 square feet, which has proven to be Minutes of [ A--,CA LEG BUN INC., FORM NO 10148 RECORD OF PROCEEDINGS Dublin City Council Meeting Held September 8, 2014 Page 13 of 19 20 I restrictive as staff has managed this Code over the past several years. Staff recommends increasing that minimum to 2,000 square feet, which will allow minor site improvements to occur that will not have a negative impact on the overall stormwater management of a site. 2. An exemption is being added for the Bridge Street District. On the west side, an additional water quality element is included to protect the water quality of the North Fork/South Fork at they become the Indian Run. On the east side, staff is proposing an exemption to the quantity control for a portion of the District directly adjacent to the river. This is essentially from Riverside Drive up to the location where Tuller Ridge Drive and Dale Drive will connect. This is very directly connected to the river and the intent is to move the stormwater out before the detained water upstream comes through. A map in the stormwater design manual outlines the very specific areas where these exemptions are allowed. In addition, clarification is being made to the application of the stream corridor protection zone. The purpose of that section of the Code, added several years ago, was to apply to areas that do not have FEMA- designated floodplain and floodways on them so that there is still an element of stream corridor protection. Staff is also providing some minor edits to the erosion sediment control requirements to be in compliance with the Ohio EPA's general construction permit. She offered to respond to any questions. Wallace Maurer, 7451 Dublin Road noted this is an astonishing piece of legislation. He is impressed with the sensitive concern for protection of wildlife. He read the documents very carefully, noting it is a model piece of legislation. Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes; Mayor Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes. Ordinance 87 -14 Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire 1.5 Acres, More or Less, Fee Simple Interest from Judith R. Margaroli (FKA- Wilson) and Enrico Margaroli, and Dedaring an Emergency. Ms. Grigsby stated that this parcel lies immediately north of a parcel purchased last year from Mr. Kilbury at 190 N. High Street. This purchase will continue the parkland along the Scioto River, which is a longstanding Council goal. It also ties in with the land the City has acquired over the last few years to serve as parkland on both the west and east sides of the river. Another benefit of this acquisition to the City is that the house currently is located in the floodway. When the pedestrian bridge and the John Shields Parkway bridge are built in the future, there would be mitigation impacts that the City would incur as part of the construction of those projects. At this time, the current owner will continue to live on the property as a tenant, similar to the arrangement with Mr. Kilbury last year. Staff is requesting adoption by emergency in order to close on the property as early as tomorrow. Mayor Keenan agreed that this purchase is consistent with Council's goals for the riverfront area. Ms. Chinnici - Zuercher moved for emergency passage. Vice Mayor Gerber seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Salay, yes. Vote on the Ordinance: Mayor Keenan, yes; Mr. Reiner, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Ms. Salay, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council DAYTON LE: % NX INC FORM NO 101 _8 Held September 8, 2014 Meeting Page 14 of 19 2p Ordinance 90 -14 Authorizing the Provision of Certain Incentives to Dublin Building Systems, Inc. to Induce Command Alkon, Inc. to Retain an Office and Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development and Real Estate Purchase Agreement. Mr. Clarey stated there is no additional information to report. He recapped the information presented on August 25. He then introduced Mark Merino, Vice President. Mr. Merino, Command Alkon, 5168 Blazer Parkway thanked the City for this creative approach to an economic development agreement. Alkon has been in Columbus for 40 plus years, and Dublin for over 20. He is a Dublin resident and is very pleased the company is remaining in Dublin. Their company develops control systems and software systems for construction materials, and ready -mix concrete is their special niche. All of the concrete plants around the area have their systems in place and their dispatching systems. They ship product internationally as well. Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes. INTRODUCTION /FIRST READING — ORDINANCES Ordinance 91 -14 Authorizing the Provision of Certain Incentives to Induce a Company to Locate an Office and Associated Operations and Workforce within the City; and Authorizing the Execution of an Economic Development and Real Estate Purchase Agreement, and Declaring an Emergency. Mr. Lecklider introduced the ordinance. Mr. McDaniel stated that staff has been in discussions with Columbus 2020 and a company from outside the Columbus region regarding a multi -state competition for a large data center attraction project that is interested in the City-owned land within the West Innovation District. He provided a broad overview for this first reading: 1. Staff proposes an economic development agreement (EDA) and real estate purchase agreement (REPA) for Council's consideration as a means to induce Vadata, Inc. to invest in, establish and potentially expand operations within the City — providing significant value to the City's emerging information technology cluster and serving as an additional anchor to the West Innovation District. 2. The proposed EDA and REPA includes the transfer of City-owned land for the purpose of constructing data center facilities. The total value of the land incentive is approximately $6.8 million. Additionally, the City proposes a 10 percent performance incentive on employee withholdings, paid with a maximum value of $500,000 over 10 years. The City proposes to extend public water and sanitary sewer to the site via a new entry road. This infrastructure will also serve additional future development sites in the immediate area. Staff will bring forward at a later date a Tax Increment Financing ordinance to help facilitate the City's construction of public improvements. 3. The State of Ohio Tax Credit Authority already approved state -level incentives at its August 25 meeting, tied to this company and its potential location within the state of Ohio. This will also include infrastructure money that will help defer some of the costs of the infrastructure noted and will come to the City, should the legislation be approved and the agreements executed. 4. The company will create full -time equivalent employees, contractors and construction workers at the site in addition to investing in the construction of new facilities, equipment, and fiber -optic infrastructure. 5. The facilities associated with this project will be built out over time. Therefore, as a risk mitigating tactic, the City will require certain site preparations within the first year; a reconveyance option of the land if construction does not go as RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting OAI ON LEGAL BUNK. INC FORM NO 11146 September 8, 2014 Page 15 of 19 planned; and /or a payback formula for the land, should the company not finish constructing a certain amount of square footage of facilities within the prescribed timeframe. 6. Staff believes this project will serve as another anchor tenant in the City's West Innovation District. It has the potential to attract and create an information technology supply chain, continuing to solidify Dublin's position as a leader in this business sector. 7. The project will bring a significant investment in facilities, equipment and critical infrastructure in the form of fiber optics and broadband infrastructure. 8. It will also provide well paid career opportunities for growing technology workforce jobs. 9. Per the zoning already in place, this site and the project match both the visions of the Community Plan and the plan set forth by the West Innovation District. 10. Staff considers this project to be a highest and best use for the land under consideration. 11. Staff will be recommending that Council approve Ordinance 91 -14 by emergency at the second reading /public hearing on September 22. 12. Staff anticipates some changes to the EDA and REPA prior to the second reading, and staff will apprise Council of those changes prior to the next hearing on September 22. He offered to respond to any questions. Mayor Keenan stated that there will be a second reading /public hearing on September 22 and emergency action will be requested at that time in order that the ordinance will be effective upon passage. Ordinance 95 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.367 acre, More or Less, Permanent Easement, a 0.102 Acre, More or Less, Permanent Easement; a 0.012 Acre, More or Less, Permanent Easement, a 0.172 Acre, More or Less, Temporary Easement; and a 0.179 Acre, More or Less, Temporary Easement from MetroCenter Owners Association, Inc., at the Property Located on Frantz Road, for the Relocation of Overhead Utilities Underground along Frantz Road, and Declaring an Emergency. Vice Mayor Gerber introduced the ordinance. Mr. Hammersmith stated that this ordinance represents the fourth of five properties along Frantz Road from which utility easements are needed to accommodate the burial of overhead utilities. MetroCenter Owners Association has agreed to the appraised value for acquisition of these easements. Staff recommends that Council dispense with the public hearing and approve the ordinance by emergency. Vice Mayor Gerber moved to dispense with the public hearing and treat as emergency legislation. Mr. Reiner seconded the motion. Vote on the motion: Mr. Reiner, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. Vote on the Ordinance: Mr. Lecklider, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes. Ordinance 96 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.026 Acre, More or Less, Permanent Easement and a 0.031 Acre, More or Less, Temporary Easement from Roslyn Jane Turner and Lawrence K. Watkins, for the Property Located at 15 Longview Drive for the RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting OA�ON LEGS. 6LANK INC FORM NO. 10148 Q re'.l September 8, 2014 Page 16 of 19 20 I . Construction of a Shared -use Path as part of the Dublin Road South Phase 3 Project, and Declaring an Emergency. Vice Mayor Gerber introduced the ordinance. Ms. Grigsby stated these easements are needed for construction of the Dublin Road South path project. The appraisal was $8,050, and the City agreed to a negotiated amount of $8,850. Staff recommends Council dispense with the public hearing and adopt this as an emergency. Mr. Gerber moved to dispense with the public hearing and treat as emergency legislation. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Vice Mayor Gerber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. Vote on the Ordinance: Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mr. Reiner, yes; Ms. Salay, yes. STAFF COMMENTS Ms. Grigsby reported that a memo was provided in the packet related to temporary signs. Staff has provided potential amendments to the Sign Code, and unless Council directs otherwise, staff will present these amendments to the Planning & Zoning Commission for their review. Ms. Chinnici - Zuercher commented that a four - square foot sign would be difficult to view from the road. Perhaps the location of this type of temporary sign is in pedestrian - oriented locations and not to be viewed from a vehicle. Mr. Langworthy responded that most of the examples she references are ones where they would be viewed up close — not from the roadway. Mr. Lecklider asked if it is theoretically possible that a sign could be erected at a site in perpetuity, even at a smaller size. That is his understanding of the information provided in the memo. Mr. Langworthy responded that, theoretically, it is possible. Mayor Keenan stated that if there are vacancies in a building and the sign permit is renewed, the sign can remain in place. Mr. Langworthy agreed. Mayor Keenan stated that if there are no vacancies in a building, however, staff could enforce removal of a temporary sign. Is that correct? Mr. Langworthy responded that, as noted in an earlier memo, the difficulty is in monitoring the status on a day -to -day basis and the fact that leases expire at different points in time. Mr. Lecklider stated that the City's interest is obviously in having such space filled. However, it seems contradictory to have these "permanent" temporary signs in view of Dublin's sign culture. Ms. Salay agreed, noting these are the reasons she first raised the issue. It is not in keeping with the desired community appearance. Ms. Chinnici - Zuercher added that she is more conscious of this since Council's discussion. It is a reflection of the economic times, which created this problem. If there is truly a very low vacancy rate in Dublin, it is hard to understand why all of these signs exist. This is at least a better option — reducing the temporary sign size — if there is not another alternative. Mr. Lecklider commented that he is hopeful there will be a technological advance in the future that may eliminate the need for these signs. Mr. Peterson added that the signs also serve as marketing for the landlords as much as the vacant space. It seems unlikely that those seeking office space are attracted to these signs; they generally use the services of a broker. Minutes of Darrow �e�ai n,_ :� iNu. FORIA c,, 10 A5 RECORD OF PROCEEDINGS Dublin City Council September 8, 2014 Meeting Page 17 of 19 Ms. Salay stated that in any case, this is a step forward and it is hoped that there will be other options available in the future. COUNCIL COMMITTEE REPORTS Ms Salay, Planning & Zoning Commission representative stated that a discussion is scheduled regarding cementitious siding at the Commission on September 11. She shared with the Commission last Thursday that Council is very interested in limiting the amount of this material on future buildings in the Bridge Street District. She noted that Council is interested in more education on this product. Commissioner Hardt is very knowledgeable on this topic as he is an architect. He shared information with the Commission members. She encouraged all Council members to view the website referenced and look at the products to determine how they might work in Dublin. She invited Council to view the products on display on Thursday, September 11. A future discussion can follow with Council. With regard to the review process for the Bridge Street District, and the roles of Council and the Commission, it is important to clarify this so that everyone understands the process. Mayor Keenan asked Ms. Grigsby to provide some suggestions about how such clarity regarding the review process for the Bridge Street District can be achieved. Ms. Grigsby responded- that staff will provide information to Council about this topic. Council workshops can be scheduled with developers in regard to their individual projects. This would provide an opportunity to review the principles of the economic development agreements for each individual project, ensuring Council is comfortable with the proposed City participation in the project. Staff will work on information to be presented and propose some potential workshop dates. Vice Mayor Gerber, Chair, Administrative Committee stated that the printed version of the City Manager recruitment profile has been distributed on the dais. He thanked Ms. Puskarcik and Ms. Renschler for their work on this. He also reported that the 2015 proposed Council Regular Meeting schedule was in the packet, and this should be scheduled for discussion. Mayor Keenan suggested the meeting schedule be considered at the September 22 meeting. Ms. Chinnici - Zuercher noted that the City Manager profile included the renderings of the future Bridge Street District. She recalls that Council had requested these not be included, as the District does not yet exist. It is a prominent feature of the front of the profile. Mayor Keenan stated that his understanding is the size of this rendering was reduced from the first version. Ms. Chinnici - Zuercher responded that it should not be a front page portion of the document. Ms. Grigsby stated that Council can give direction on any modifications they desire. It was discussed that the Bridge Street District is a priority for the City, but different options can be considered for the front of the profile if Council desires. Vice Mayor Gerber noted that the previous discussion of Council emphasized that a priority for the new City Manager is the Bridge Street District, and this is likely why the rendering remains on the front in a reduced size. He asked for direction from Council. Mayor Keenan stated that this will be a major part of the new Manager's job, and is important to highlight. Mr. Reiner agreed that this will be a major effort for the new City Manager. He is fine with the draft profile as it has been distributed to Council. COUNCIL ROUNDTABLE Mr. Peterson stated that he has the opportunity of interacting with staff at his residence in the past couple of weeks. Officer Chuck Sterling handled the situation RECORD OF PROCEEDINGS Dublin City Council Minutes __._._ _— Meeting September 8, 2014 Page 18 of 19 Held �p very professionally and efficiently. Jeremy Cooper, Engineering, also came out to {? address an ongoing issue with a project. He is a committed, competent professional employee. It is important to remember that the citizens interact with City employees on a daily basis more so than Council does, and these two employees represented the City in an exceptional manner. Ms. Chinnici - Zuercher: 1. Recently heard that the Children's Hospital facility in Dublin had closed. Is that true? Mr. Peterson stated that his family recently had need of these services, and he found the Children's Hospital Urgent Care has been relocated to the Dublin Methodist Hospital area. There is a need for some improved signage for this relocated facility. Ms. Grigsby stated that staff will follow up on this with Children's. Noted that orange wristbands were provided to Council members on the dais tonight. The City's internal newsletter included information about Mollie Steiner, Wellness Coordinator, whose daughter is a student at Dublin Coffman High School and was recently diagnosed with leukemia. The orange wristbands are being sold in support of Riley Steiner and the monies raised will be used for cancer research. Everyone at the City wishes Riley well as she undergoes treatment. Mr. Lecklider noted that the packet included a notification from the Government Finance Officers Association regarding an award for the City's budgeting process. Congratulations to the Finance staff for this recognition! Mr. Reiner: 1. Commented regarding the Veterans Park and the erosion of the markers, as discussed previously tonight. At the original meetings, he had suggested a different type of marker, but the artist did not support it. He is suggesting that the City consider using an alternate type of marker, and he passed around an example of such a marker. 2. Recalled that there was a previous event of the National Police and Fire Olympics held in Dublin, but there was not much local interest in it. The Australian Rules Football championships will be held in Dublin on the weekend of October 10 -12, and he encouraged everyone to view the website to familiarize themselves with the game. He urged all to attend the sporting event in October. Mayor Keenan followed up on the alternative markers for the Veterans Park. If the City wants to change out the markers, will there be contract issues with the artist? Ms. Grigsby responded that the City will review the agreement to ensure the provisions are adhered to in any work the City undertakes. Mayor Keenan stated that the sand material on the walkway does not seem to be stable. He would like to view some alternatives for the base undemeath the markers. Ms. Grigsby added that staff has been reviewing this issue as well. There are some stormwater drainage issues to be addressed for the long term. Staff will provide a follow -up report to Council on this, and will work with the artist if that is deemed necessary under the contract provisions. Mr. Reiner commented that the City has often encountered problems with art projects in the technical portions. The City needs to ensure at the outset that other issues are addressed that impact the project long -term. Discussion continued. Mayor Keenan summarized that there is strong interest on Council's part in identifying some options to resolve the issues. I 1 � I) RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC. FORM NO. 10148 September 8, 2014 Page 19 of 19 Held _ Zp Ms. O'Callaghan added that staff recently shared photos and video of the path with the artist and indicated to her that a solution is needed to address the problems. Vice Mayor Gerber reported that the Veterans Hall of Fame golf and dinner outing is scheduled for Monday, September 15 at Riviera Country Club beginning at noon. Many distinguished veterans and state officials will be in Dublin to participate in this event. He encouraged Council members to participate in or support the event. Mayor Keenan noted that he represented Council at a ribbon cutting and opening at the FC Bank at the Shoppes at River Ridge. Appointment of Acting Clerk of Council Mayor Keenan moved that the Executive Assistant to the City Manager be appointed as Acting Clerk of Council in the absence of both the Clerk of Council and the Deputy Clerk of Council. Vice Mayor Gerber seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes. ADJOURN The meeting was adjourned at 9:15 p.m. yor — Presiding Offiker CI of C ncil Aehn�)