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HomeMy WebLinkAbout07-01-14 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK ,NC., FORM NO 10148 July 1, 2014 CALL TO ORDER Mayor Keenan called the Tuesday, July 1, 2014 Regular Meeting of Dublin City Council to order at 6 p.m. at the Dublin Municipal Building. ADJOURNMENT TO EXECUTIVE SESSION Mayor Keenan moved to adjourn to executive session to discuss land acquisition and legal matters. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Vice Mayor Gerber, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mayor Keenan. The meeting was reconvened at 7 p.m. ROLL CALL Members present were Mayor Keenan, Vice Mayor Gerber, Ms. Chinnici - Zuercher, Mr. Peterson, Mr. Lecklider and Mr. Reiner. Ms. Salay was absent (excused) due to an unanticipated travel delay. Staff members present were Ms. Grigsby, Mr. Smith, Ms. Readier, Mr. Hartmann, Mr. McDaniel, Mr. Foegler, Ms. Mumma, Ms. O'Callaghan, Chief von Eckartsberg, Mr. Wagner, Mr. Ashford, Mr. Hammersmith, Mr. Hahn, Mr. Langworthy, Ms. Puskarcik, Mr. Gunderman, Mr. James, Ms. LeRoy, and Mr. Kridler. PLEDGE OF ALLEGIANCE Vice Mayor Gerber led the Pledge of Allegiance. SPECIAL PRESENTATION David Guion, Executive Director, Dublin Arts Council addressed Council regarding an opportunity to reach those who work, live and visit Dublin with images that tell the story of the Vietnam War. They are seeking the City's support of this opportunity. • He presented images from photojournalist Eddie Adams who covered 13 wars, beginning with a stint as a Marine Corps combat photographer in Korea in the early 1950s and ending in Kuwait in 1991. He did three tours of Vietnam with the Associated Press and won the Pulitzer Prize for photography. • In his more than five decades as a working photographer, Adams received more than 500 awards honoring his work. He remains one of the most published photographers in the U.S. with a portfolio that includes one -on -one sessions with over seven U.S. presidents and 60 heads of state. • What is most important about his work is that the photos have moved and inspired people to do good and have led to important changes in policy and in people's lives. • He was very proud of his 1979 photo, "Boat of No Smiles" — depicting 50 Vietnamese people on a 30 -foot fishing boat, fleeing their homeland. It was Adams' photo of these boat people that ultimately led Congress and President Carter to open the doors to the U.S. to more than 200,000 Vietnamese refugees. • Eddie Adams died in 2004 at the age of 71, a victim of Lou Gehrig's disease. • Mr. Guion noted that he and Ms. Puskarcik have been working directly with Alyssa Adams, Eddie Adams' widow since February of 2014 to bring this important collection of 50 of his photos of Vietnam to the Dublin Arts Council in 2015. • This will also be the year of the 50"' Vietnam War commemoration. DAC has applied to the USA Vietnam Commemoration Partner Program for this museum - quality exhibition, which is rare and has only been seen in a small number of locations. Minutes of DAYTON LEGAL BLANK. I NC.. FORM NO. 1014 11 i RECORD O �R CFEDINGS Dubin ity ounce Held July 1, 2014 Meeting_ Page 2 of 20 20 • As part of Dublin's 2015 Memorial Day activities and events, the exhibition will open May 25 and will be on view through September 11. The exhibition will honor veterans in Dublin, Central Ohio and beyond — providing aesthetic, emotional and educational experiences. It will include lectures and community workshops conducted by Alyssa Adams and close friend, Hal Buell, who ran the Associated Press photo service for 25 years. Mr. Buell will provide a personal walk- through of the exhibition for City Council and other VIPs. • The exhibition will include the video documentary, "An Unlikely Weapon: the Eddie Adams Story" by Morgan Cooper. With Dublin Arts Council's addition of a video feedback booth, they will collect stories from visitors — veterans, their families and others who experience the exhibition. DAC will fully document and fully evaluate — similar to other exhibitions that have focused on art as a catalyst for social awareness and change. • The full project budget was submitted to Council on June 18. To recap, the DAC anticipates it will require $56,400 to realize the project. In addition to grants from the National Endowment for the Arts, foundation sponsorships and other sources of revenue outlined in the income portion of the budget, Dublin Arts Council respectfully submits a special request for hotel -motel tax grant funds in the amount of $12,000 to support the exhibition. This request will cover exhibition fees, shipping, community education, printing and a stipend to bring Ms. Adams and Mr. Buell to Dublin. He offered to respond to any questions. Mayor Keenan asked if this special request would be reviewed by the Finance Committee. Ms. Grigsby responded affirmatively. Mr. Guion added that he wanted to share the images with Council, as they speak louder than a grant application. Mayor Keenan stated that he returned from a trip to Vietnam recently, and is looking forward to the exhibition. CITIZEN COMMENTS There were no comments from citizens. CONSENT AGENDA (Items proposed for the Consent Agenda are acted upon by a single motion and vote of Council. However, upon request of a Council Member, any proposed consent agenda item may be removed from the consent agenda for further discussion /consideration under the regular order of business.) There were no requests to remove items from the consent agenda. Vice Mayor Gerber moved approval of the actions for the eight items listed on the consent agenda. Mr. Reiner seconded the motion. Vote on the motion: Mr. Peterson; yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes. • Approval of Minutes of June 23, 2014 Regular Council meeting • Notice to Legislative Authority from Ohio Division of Liquor Control re. Change of LLC Membership Interests for Piada Sawmill LLC dba Piada, 6495 Sawmill Road (D2, D2X, D6 permits) • Notice to Legislative Authority from Ohio Division of Liquor Control re. Change of LLC Membership Interests for Piada Avery Road LLC dba Piada, 6335 Perimeter Drive (D1, D2, D6 permits) RECORD ORQCF, Minutes of Dubin ity ounce Meeting DAYTON LEGAL BLANK, INC., FORM NO. 90948 July 1, 2014 Page 3 of 20 Held 20 • Approval of Preliminary and Final Plats - State Bank (Case 14- 047BSC- SP/MSP/PP/FP) Ordinance 73 -14 (Introduction /first reading) Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.382 acre, more or less, fee simple interest from St. John's Lutheran Church, for the property located at 6177 Rings Road for the Avery Road widening — Rings Road East through Woerner Temple Road Phase 2 Project, and declaring an emergency. (Second reading /public hearing August 11 Council meeting) • Resolution 57 -14 (Introduction /vote) Accepting the Lowest and Best Bid for the Dublin Community Recreation Center Partial Roof Replacement. • Resolution 59 -14 (Introduction /vote) Accepting the Lowest and Best Bid for the 2014 Sidewalk Maintenance Program. (14- 002.0 -CIP) • Resolution 60 -14 (Introduction /vote) Authorizing the City Manager to Enter into a Reimbursement Agreement for the Resurfacing of Sawmill Road within the City of Dublin. SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 52 -14 Authorizing the Execution of Conveyance Documents to Acquire a 0.008 Acre, More or Less, Temporary Easement from Scioto Family Partnership, for the Property Located at the Southeast Corner of Dublin Road and East Waterview Drive for the Construction of Improvements at the Intersection of Dublin Road and Glick Road, and Declaring an Emergency. Mr. Hammersmith noted that this acquisition and the ones that follow on tonight's agenda relate to the improvements of the Dublin and Glick Roads intersection. With Ordinance 52 -14, the City is acquiring the temporary easement for the project for $525.00. Staff recommends approval by emergency action. Vice Mayor Gerber moved for emergency passage. Mr. Reiner seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes. Vote on the Ordinance: Vice Mayor Gerber, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes; Mr. Peterson, yes. Ordinance 53 -14 Authorizing the Execution of Conveyance Documents to Acquire a 0.006 Acre, More or Less, Fee Simple Interest; and a 0.074 Acre, More or Less, Temporary Easement from Scioto Family Partnership, for the Property Located on the North Side of Glick Road between East Osage Drive, Benmar Drive, and Shawnee Trail, for the Construction of Improvements at the Intersection of Dublin Road and Glick Road, and Declaring an Emergency. Mr. Hammersmith stated that the City is acquiring this permanent right -of -way and temporary easement along the north side of Glick Road. The total compensation to be paid to the owner is $7,400. Staff recommends approval by emergency action. Ms. Chinnici - Zuercher moved for emergency passage. Mr. Gerber seconded the motion. Vote on the motion: Mr. Gerber, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council INC. FORM NO. 10148 July 1; 2014 - -- Page 4 of 20 Held Meeting 20 Vote on the Ordinance: Mr. Lecklider, yes; Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Mr. Reiner, yes. Ordinance 54 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.040 Acre, More or Less, Fee Simple Interest from James G. Clymer, for the Property Located at 7379 Sawmill Road for the Construction of Improvements at the Intersection of Sawmill Road and Hard Road, and Declaring an Emergency. Mr. Hammersmith stated that as part of these intersection improvements being done in cooperation with the City of Columbus, right -of -way is needed from Mr. Clymer. His property is on the west side of Sawmill, south of Hard Road. The City is acquiring this right -of -way for $9,500. Staff recommends approval by emergency action. Ms. Chinnici - Zuercher moved for emergency passage. Mr. Reiner seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mayor Keenan, yes; Mr. Reiner, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes. Vote on the Ordinance: Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes. Ordinance 55 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.023 Acre, More or Less, Temporary Easement from Dogwood Enterprises, LP, for the Property Located at 7315 Sawmill Road for the Construction of Improvements at the Intersection of Sawmill Road and Hard Road, and Declaring an Emergency. Mr. Hammersmith stated that this property lies south of the Clymer property and a temporary easement is required for the improvement project. The City is providing compensation of $2,500 for this temporary easement. Staff recommends approval by emergency action. Mr. Reiner moved for emergency passage. Vice Mayor Gerber seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mayor Keenan, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes. Vote on the Ordinance: Vice Mayor Gerber, yes; Mr. Lecklider, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mayor Keenan, yes. Mayor Keenan moved to suspend the Council Rules of Order, to group Ordinances 56- 14, 57 -14, 58 -14 and 59 -14 together, and asked the Clerk to read the names of the property owners into the record. Vice Mayor Gerber seconded the motion. Vote on the motion: Mayor Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes; Mr. Peterson, yes. r Ordinance 56 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.008 Acre, More or Less, Temporary Easement; and a 0.024 Acre, More or Less, Temporary Easement from Larry F. Burchfield and Catherine A. Burchfield for the Construction of Intersection Improvements at the Intersection of Dublin Road and Glick Road, and Declaring an Emergency. Ordinance 57 -14 Authorizing the Appropriation of a 0.007 Acre, More or Less, Fee Simple Interest; a 0.027 Acre, More or Less, Temporary Easement; and a 0.032 Acre, More or Less, Temporary Easement from Musca Properties, LLC, for the Property Located at 9110 Dublin Road for the Construction of Minutes of DAYTON LEGAL BLANK, INC., FORM NO. 10148 Held RECORD E FCSEMNGS July 1, 2014 Page 5 of 20 Meeting Improvements at the Intersection of Dublin Road and Glick Road, and Declaring an Emergency. Ordinance 58 -14 Authorizing the Appropriation of a 0.472 Acre, More or Less, Fee Simple Interest, of which 0.419 Acre, More or Less, is Present Road Occupied; and a 0.259 Acre, More or Less, Temporary Easement from Mary J. Williston, Trustee of the Mary J. Williston Trust, for the Property Located at the Southeast Corner of Dublin Road and Glick Road for the Construction of Improvements at the Intersection of Dublin Road and Glick Road, and Declaring an Emergency. Ordinance 59 -14 Authorizing the Appropriation of a 0.052 Acre, More or Less, Fee Simple Interest; a 0.009 Acre, More or Less, Storm Sewer Easement; a 0.016 Acre, More or Less, Temporary Easement; and a 0.054 Acre, More or Less, Temporary Easement from Stephen H. Heinlen and Kendra E. Heinlen, for the Property Located at 5300 Glick Road for the Construction of Improvements at the Intersection of Dublin Road and Glick Road, and Declaring an Emergency. Mr. Hammersmith stated that these ordinances relate to easements needed for the intersection improvements at Glick and Dublin Roads. C Ordinance 56 -14 The City and the Burchfields have agreed upon compensation in the amount of $2,150 for the temporary easements needed. Staff recommends adoption by emergency action. Ordinance 57 -14 Mr. Hammersmith stated that Ordinance 57 -14 relates to Walgreens, and authorizes the appropriation of land and temporary easements needed for the project. It involves site improvements, including the relocation of the sign. The appraised value, as noted on page 2 of the staff report is $59,450 and negotiations are continuing regarding this property. Staff recommends adoption by emergency action. Ms. Chinnici - Zuercher asked how the Walgreens signage and landscaping would be impacted by the road improvement. Mr. Hammersmith stated that the sign would need to be relocated because of this project. Mayor Keenan noted that, as outlined in the staff report, there are additional costs involved for the sign relocation for Walgreens. Ms. Grigsby responded that discussions have continued with Walgreens and they have presented information on additional costs that were $1,100 more than the City's appraisal. Ordinance 58 -14 Mr. Hammersmith noted that Ordinance 58 -14 relates to the Williston Trust and involves the shopping center located at the southeast area of the intersection. There are several businesses involved with this parcel, including the Wendy's restaurant located at the immediate northwest corner of the parcel. As indicated in the staff report, the total appraisal value is $77,550, including fee simple interest, temporary easements, and any associated site improvements for impacted areas. Staff recommends approval by emergency action tonight. Mr. Reiner noted that Wendy's has its trash receptacles and dumpsters behind the retaining wall. Will the retaining wall be removed as part of this project? Mr. Hammersmith stated that staff would need to follow up on the impacts to this specific item. RECORD OF PROCEEDINGS Minutes-of Dublin City Counci Meeting 20 LEGAL BLANK. INC.. FORM NO. 10148 July 1, 2014 - Page 6-of 20 Mr. Reiner stated that they are currently screened by pine trees, but could be impacted by the project. Mr. Hammersmith responded that he believes they are located in an area where a temporary easement is needed for grading and will not be permanently impacted. Mayor Keenan asked that staff provide a follow -up on this item in a future Council packet. Ordinance 59 -14 Mr. Hammersmith stated that this appropriation ordinance relates to property located at the northwest comer of Glick and Dublin Road, owned by the Heinlens and known as The Morgan House. There is fee simple right -of -way needed, a storm sewer easement, temporary easements, and compensation for the existing site improvements that are impacted by the project. There are also some resulting damages from the additional right -of -way needed. The total appraised value is $42,780. Staff recommends approval of the ordinance by emergency action tonight. Vice Mayor Gerber moved for emergency passage of Ordinances 56 -14, 57 -14, 58 -14, and 59 -14. Mr. Reiner seconded the motion. Vote on the motion: Mayor Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes; Mr. Peterson, yes. Vote on the Ordinances: Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes. Ordinance 60 -14 Authorizing the Execution of Conveyance Documents to Accept the Donation of a 0.014 Acre, More or Less, Permanent Access Easement from Christoff Land and Development, LLC, for the Property Located at 6465 Sawmill Road to Provide Pedestrian Access to Bicycle Parking Racks, Benches and Other Similar Facilities Open to the General Public. Mr. Gunderman stated that this involves a land dedication required as part of the Bridge Street Zoning Code regulations. The building is under construction and was done as a minor project review by the Administrative Review Team. This is the only process available to meet the open space requirement, and the result will be open space in excess of the minimum required for this project. Vote on the Ordinance: Mr. Reiner, yes; Mayor Keenan, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes. Mayor Keenan moved to suspend the Rules of Order, to group Ordinances 61 -14, 62- 14, 63 -14 together, asking the Clerk to read the names of the property owners into the record. Vice Mayor Gerber seconded the motion. Vote on the motion: Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes; Mayor Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes. Ordinance 61 -14 (Amended) Authorizing the Appropriation of a 1.490 Acre, More or Less, Fee Simple Interest; a 0.845 Acre, More or Less, Fee Simple Interest; a 0.384 Acre, More or Less, Fee Simple Interest; and a 0.366 Acre, More or Less, Slope Easement from Property Located Adjacent to and Northeast of Dale Drive Owned by Dale Drive Properties, LLC, to Connect Dale and Tuller Ridge Drives and for the Construction of the New Park Avenue, and Declaring an Emergency. Ordinance 62 -14 Authorizing the Appropriation of a 0.385 Acre, More or Less, Fee Simple Interest; a 0.004 Acre, More or Less, Fee Simple Interest; and a 0.320 Acre, RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC FORM NO 10148 Held .July 1, 2014 Page 7 of 20 20 More or Less, Temporary Easement from Property Located at 6700 Tuller Ridge Drive Owned by G&I VI Sycamore Ridge, LLC to Connect Dale and Tuller Ridge Drives, and Declaring an Emergency. Ordinance 63 -14 Authorizing the Appropriation of a 0.013 Acre, More or Less, Fee Simple Interest and a 0.020 Acre, More or Less, Temporary Easement from Property Located at 4370 Tuller Ridge Road Owned by Store Master Funding IV, LLC to Connect Dale and Tuller Ridge Drives, and Declaring an Emergency. Ms. O'Callaghan stated that this project involves the construction of the north -south connection between the existing Tuller Ridge and Dale Drives within the Bridge Street District. In order to construct the project, the City must obtain property interests from three landowners — Dale Drive Properties, Sycamore Ridge and Store Master Funding. The City is hopeful that amicable resolution will be reached with the property owners. The appraised values are outlined in the staff report. Staff recommends approval of Ordinances 61- 14(Amended), 62 -14 and 63 -14 by emergency action tonight as the construction of the project is necessary and approval of the ordinances will keep the project moving forward. Vice Mayor Gerber moved for emergency passage of Ordinances 61 -14 (Amended), 62 -14 and 63 -14. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Mr. Peterson, yes; Mayor Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes. Vote on the Ordinances: Mr. Peterson, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mayor Keenan, yes. Ordinance 64 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.562 Acre, More or Less, Permanent Easement; and a 0.245 Acre, More or Less, Temporary Easement from Dublin Techmart, LLC and Techmart Venture, LLC as Tenants in Common for the Burial of Overhead Electric and Telecommunications Utility Lines Underground along Frantz Road, and Declaring an Emergency. Mr. Hammersmith stated that this acquisition is necessary for burial of utility lines along Frantz Road. The project is included in the adopted Capital Improvements Program. The project has been designed and there are some other acquisitions associated with it. Dublin Techmart is located at the southwest comer of Blazer and Frantz Roads. The appraised value for the permanent easement, the temporary easement as well as site improvements affected by the project total $115,545. Staff recommends approval by emergency action this evening. Vice Mayor Gerber moved for emergency passage. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes. Vote on the Ordinance: Vice Mayor Gerber, yes; Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mayor Keenan, yes. INTRODUCTION/ FIRST READING - ORDINANCES Mayor Keenan moved to suspend the Council Rules of Order, to group Ordinances 65- 14 and 66 -14 together, introduce them and asked the Clerk to read the names of the property owners into the record. Vice Mayor Gerber seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting D AYTO N LE_G_AL BLANK, INC., FORM NO. 10148 H July 1, 2014 Page 8 of 20 20 Ordinance 65 -14 Authorizing the City Manager to execute necessary conveyance documents to Accept the Donation of a 0.056 Acre, More or Less, Permanent Easement from Muirfield Association, Inc., for the Property Located at the corner of Brand Road and Muirfield Drive, for the construction of a pedestrian bridge as part of the Muirfield Drive North Fork Indian Run Pedestrian Bridges Project, and declaring an emergency. Ordinance 66 -14 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.026 acre, more or less, permanent easement from William R. Stapleton and Deborah L. Stapleton, at the property located at 7847 Nassau Loop, for the construction of a pedestrian bridge as part of the Muirfield Drive North Fork Indian Run Pedestrian Bridges Project, and declaring an emergency. Mr. Hammersmith stated that the Muirfield Drive bike lane project is on the agenda later this evening for bid acceptance. These two ordinances relate to the pedestrian bridges that will be constructed over the North Fork Indian Run, as depicted on the exhibit. (He shared a slide of the subject area.) In order to construct the pedestrian bridges, permanent easements are needed from the Muirfield Association and from a private property owner, the Stapletons. Ordinance 65 -14 The Muirfield Association has agreed to donate the necessary easements for the project and the City is very appreciative. Ordinance 66 -14 The Stapletons have agreed to compensation of $4,000 for the permanent easement needed. Mr. Lecklider stated that these ordinances are related to the bid on tonight's agenda for the Muirfield Drive Bike Lanes project. He does not support the project, consistent with discussion in regard to this project three years ago in which he voted "no." If there were a way to separate the shared -used path versus the bike lanes, he would support the shared -use path. He will not vote in favor of these ordinances, as he does not support the bike lanes project on tonight's agenda. Ms. Chinnici - Zuercher asked the Law Director for clarification. If a Council member votes "yes" on the acquisitions related to a project, does it require a "yes" vote on the bid acceptance? Mr. Smith responded that it does not. Mr. Lecklider stated that is his dilemma, as he appreciates the Muirfield Association's donation for the shared -use path and wants to present a consistent position. Mayor Keenan stated that the point is well taken. If the land is acquired and there is not a need for it, what then? Ms. Grigsby responded that is the key issue. If a project were not to move forward, there would be no need for the acquisition. Council could vote to approve the acquisition. If the project were to be deferred or delayed, there is a different issue. Mr. Lecklider stated that the fact that the project cost has nearly doubled is of note. At the time this was previously discussed, he questioned the street lights and the fact that the project would result in the City owning the street lights versus AEP. That is a major part of the increased costs for the project. Mr. Keenan stated that Ms. Salay offered comments on the project, even though she was delayed in returning to the City tonight. She questions the decision to construct the project at the updated cost at this time. She noted that delaying the project may be appropriate, especially given the revenue loss with the departure of Verizon and Nationwide. He is simply raising this on her behalf. RECORD OF PROCEEDINGS Minutes of. _ Dublin City Council Meeting DAYTON LEGAL BLANK. INC.. FORM NO 10148 I July 1, 2014 Page 9 of 20 Ms. Grigsby pointed out that in the original work done by the consultant, they included only the relocation of the light poles. At that point, staff should have identified the need for replacement of the fixtures, based on long- standing issues of reliability and the fact that AEP maintains them versus the City of Dublin. The City is able to respond more quickly to outages for lights owned by the City. The current placement of the light poles is very close to the existing roadway, and periodically poles are hit by drivers who veer off the roadway. This project allows for the poles to be moved further off the roadway, eliminating this problem. In addition, the bridge structures needed for the project were previously identified at $120,000 per structure. Based upon bids for other similar projects, that was a low estimate. Staff's recommendation with regard to the light poles is that the City should own and operate the poles. Currently, a fee is paid to AEP to operate and maintain them. Staff believes that with the switch out of poles to ownership by the City, better service will be provided and it will be more reliable service and safer. In regard to the issue raised about City tax revenues impacted by the loss of Nationwide and Verizon, a recent update to the Finance Committee reflects that other income tax revenues have increased and the increase in tax revenues for 2014 through the end of June is approximately 9.9 percent over the same period last year. There have been other projects in the past in which bids have come in higher than originally anticipated. In response to the concern about the departure of Verizon and Nationwide, there are sufficient resources available for this project. The City's economic development efforts are ongoing, as companies often make business decisions to relocate. She does not have concern from an income tax standpoint about moving forward with this project. Mr. Lecklider responded that he appreciates this explanation. However, he does not believe he was the only "no" vote three years ago. Ms. Chinn ici-Zuercher stated that he was the only "no" vote. Mr. Lecklider recalled there was some trepidation at that time, based upon the costs estimated -- even if he was the only "no" vote at the end of the discussion. If the cost had been presented at that time as what is being presented today, perhaps there would have been more than his opposition at that time. He is not certain to what extent that Council members today feel bound by their affirmative vote three years ago. He emphasized that he supported a shared -use path, and believed it would be sufficient to address the recommendation of the Bicycle Advisory Task Force that lanes were needed on the road. He felt the shared -use path would have been a reasonable compromise. Consistent with his vote three years ago, he will vote "no" tonight on these matters. Mr. Reiner stated that he served on the Task Force and they believed this area was one of the few uncompleted sections of public transportation for those bicycling to work or bicycling for recreation. The existing network ended at Brand Road, and this route is the only way to travel north to Glick Road, completing the bicycle network. The Task Force felt that there was not a sufficient transportation network for bicyclists in this portion of the City. He added that during the Memorial Tournament, cars are parked on the Muirfield Drive median and often back out into traffic. This project will provide an additional five feet and increases safety for cyclists. The Dublin Road south path, Brand Road path and Muirfield Drive path are important parts of the long -range transportation network for the City. Mr. Lecklider noted that his rationale was that he did not believe there was sufficient bicycle traffic on Muirfield Drive in this section; there are two lanes in each direction; and therefore, a shared -use path on both sides of the road would be adequate to meet the needs. For Brand Road, a two -lane road, a compromise was reached due to the impact on the character of the road. In the case of Muirfield Drive, there are two RECORD b F PROCEEDINGS Minutes _of __ Dub in City Council D AYTON LEGAL BLANK, INC., FORM NO. 10148 Held July 1, 2014 Page TO of 20 Meeting lanes in each direction, which seems adequate for bicyclists who want to travel on the roadway versus a shared -use path. Mr. Reiner responded that the design selected is a less expensive solution, because a shared -use path would have to be routed through private property. The Task Force believed this was the least expensive way to conclude the connection of the system — widening the road by five feet on either side. Mayor Keenan noted that with the completion of the Brand Road shared -use path, this Muirfield connection makes more sense. He, too, had some concerns at the outset, but has been convinced at this point, due to the fact that the project will complete connectivity to Glick, to Brand and points beyond. Ms. Chinnici - Zuercher asked for clarification about the City's underestimated costs for the bridges. Mr. Hammersmith responded that there was a preliminary estimate done of the length of the bridges. When the detailed design was done, and the hydraulics and flood plain were reviewed, it was determined the bridges needed to be longer than originally anticipated. Another factor was the construction of the bridge abutments, based on experience with recent projects. Ms. Chinnici - Zuercher asked if these bridges will resemble the ones installed on the Brand Road shared -use path. Mr. Hammersmith responded affirmatively. Ms. Chinnici - Zuercher asked if they are similar in length. Mr. Hammersmith responded that these are 67 feet. Along the south side of Brand, the bridge is 25 feet in length; the other bridge along Brand is just over 50 feet. Ms. Chinnici - Zuercher commented that she observed bicyclists using a race -type bicycle on the roadway on Brand Road today, although the shared -use path is used extensively by many. To the extent that the City can mark off bicycle paths along the roadways, it is likely safer in the long run. Mr. Hammersmith stated that concerns about cyclists on the roadways when paths are available are often forwarded to staff. Mayor Keenan recalled that Brand Road was not wide enough to accommodate a designated cyclist area. Vice Gerber moved to dispense with the public hearing and treat as emergency ordinances. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes. Vote on the Ordinances: Vice Mayor Gerber, yes; Mayor Keenan, yes; Mr. Reiner, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Mr. Lecklider, no. Mayor Keenan moved to suspend the Council Rules of Order, to group Ordinances 68- 14, 69 -14 and 70 -14 together, introduced them and asked the Clerk to read the names of the property owners into the record. Vice Mayor Gerber seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes. Ordinance 68 -14 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.027 acre, more or less, permanent easement from Thomas W. Gosiorowski and Linda A. Gosiorowski, at the property located at 8846 Locherbie Court, for the construction of a shared -use path as part of the Muirfield Drive Bike Lanes Project, and declaring an emergency. RECORD OF PROCEEDINGS Minutes of D ubl in City Council DAYTON LEGAL BLANK, INC., FORM NO. 10148 u y - - - - -- ^ - Page TT of 20 Held Meeting Ordinance 69 -14 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.013 acre, more or less, permanent easement from George Daniel Schreibeis and Elaine D. Schreibeis, Trustees, at the property located at 8832 Locherbie Court, for the construction of a shared -use path as part of the Muirfield Drive Bike Lanes Project, and declaring an emergency. Ordinance 70 -14 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.115 acre, more or less, permanent easement; a 0.023 acre, more or less, permanent easement; and a 0.101 acre, more or less, temporary easement from the Country Club at Muirfield Village from the property located at the corner of Muirfield Drive and Moors Place North; and a 0.144 acre, more or less, permanent easement and a 0.328 acre, more or less, temporary easement from the Country Club at Muirfield Village from the property located in Delaware County along Muirfield Drive, south of Carnoustie Drive, for the construction of a shared -use path as part of the Muirfield Drive Bike Lanes Project, and declaring an emergency. Mr. Hammersmith stated that these three ordinances are associated with the Muirfield Drive Bike Lane project. I Ordinance 68 -14 and 69 -14 These properties are located on the west side of Muirfield Drive at the north end of the project. Easements are needed from these two private property owners to create the bike lanes. In addition, the existing Muirfield Association trail on the west side of Muirfield Drive will have to be relocated. The appraised value for the easement from the Gosiorowskis is $3,235. The appraised value for the easement from the Schreibeis family is $1,500. The property owners have agreed on this compensation. Ordinance 70 -14 Easements from two separate parcels are needed from the Country Club at Muirfield Village. The appraised value of the temporary and permanent easements is $20,000 and the Club has agreed on this compensation. Staff recommends approval of Ordinances 68 -14, 69 -14 and 70 -14, dispensing with the public hearing and passage by emergency. Vice Mayor Gerber moved to dispense with the public hearing and treat Ordinances 68 -14, 69 -14 and 70 -14 as emergency ordinances. Mr. Reiner seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Mr. Reiner, yes; Mayor Keenan, yes. Vote on the Ordinances: Mr. Reiner, yes; Mr. Peterson, yes; Mr. Lecklider, no; Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes; Vice Mayor Gerber, yes. 1 Ordinance 71 -14 Authorizing the City Manager to execute conveyance documents to accept the donation of a 0.003 acre, more or less, fee simple interest donated by Muirfield Association, Inc. for the property located at the southwest corner of Dublin Road and Glick road; and a 0.026 acre, more or less, fee simple interest; a 0.002 acre, more or less, storm sewer easement; a 0.011 acre, more or less, temporary easement; and a 0.016 acre, more or less, temporary easement donated by Muirfield Association, Inc., for the property located on Glick Road for the construction of improvements at the intersection of Dublin Road and Glick Road, and declaring an emergency. Vice Mayor Gerber introduced the ordinance. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting LEGAL BLANK, INC.. FOAM NO. 10148 Held July 1, 2014 Page 12 of 20 20 Mr. Hammersmith stated that this relates to the southwest comer of the Dublin /Glick Road intersection. Staff has worked with the Muirfield Association to obtain the permanent right -of -way necessary to improve the intersection and to relocate the existing path and sign. The Association is donating the requested right -of -way, and the City will therefore assume responsibility for the sign relocation as part of the project. Staff recommends that Council dispense with the public hearing and approve Ordinance 71 -14 by emergency tonight. Vice Mayor Gerber moved to dispense with the public hearing and treat this as emergency legislation. Mr. Lecklider seconded the motion. Vote on the motion: Vice Mayor Gerber, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. Vote on the Ordinance: Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mr. Reiner, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes. Ordinance 72 -14 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.045 acre, more or less, permanent easement; and a 0.046 acre, more or less, temporary easement from Thomas A. McDowell, Individually and Thomas A. McDowell, Trustee, at the property located at the corner or Frantz Road and Rings Road for the relocation of overhead utilities underground along Frantz Road, and declaring an emergency. Vice Mayor Gerber introduced the ordinance. Ms. Grigsby stated that, similar to the TechMart item on tonight's agenda, this relates to the burial of overhead utilities. Mr. McDowell has agreed with the appraised value of $7,910 for a permanent and temporary easement. This property is at the northeast corner of Rings and Frantz Roads. Staff is requesting that Council dispense with the public hearing and pass as emergency legislation. Vice Mayor Gerber moved to dispense with the public hearing and treat this as emergency legislation. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mr. Peterson, yes; Mr. Reiner, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. Vote on the Ordinance: Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes. INTRODUCTION /PUBLIC HEARING /VOTE - RESOLUTIONS Resolution 58 -14 Accepting the Lowest and Best Bid for the Muirfield Drive North Fork Indian Run Pedestrian Bridges. (13- 025.2 -CIP) Vice Mayor Gerber introduced the resolution. Mr. Hammersmith stated that, as discussed previously this evening, Resolutions 58 -14 and 61 -14 relate to the bid acceptance for the two components of the Muirfield Drive Bike Lanes Project. • Resolution 58 -14 accepts the bid for the two pedestrian bridges to be located over the North Fork Indian Run, just north of Brand Road. • Resolution 61 -14 accepts the bid for construction of 9,200 feet of bike lanes — from essentially Moors Place, or just north of the North Fork Indian Run to just south of Glick Road. • The project also includes replacement of the existing AEP street lights; there are 60 located along the roadway with 25 -foot poles. These will be converted to LED fixtures. In working with the Association and several Muirfield residents, the goal was to replicate the lights as they exist today — way finding versus the highway -type lighting used along Emerald Parkway. • On June 20, bids were opened for the pedestrian bridges. Three bids were received and Complete General Construction submitted the lowest and best bid RECORD OF PROCEEDINGS Minutes of Dublin City Council DP' ... _. July 1, 2014 Page 13 of 20 Meld 20 Meeting; of $629,727.10, which was five percent over the Engineer's estimate of $600,000. Staff has reviewed Complete General's bid and is comfortable with the bid. The City has had favorable experience with this company in the past. Staff recommends approval of Resolution 58 -14. He added that the intent is for construction to begin in July, with a completion date of November 7, 2014. Ms. Chinnici - Zuercher asked if the entire project will be completed by November 7 or simply the two bridges. Mr. Hammersmith stated this is the start date and completion for both components of the project. Vote on the Resolution: Mr. Reiner, yes; Mr. Peterson, yes; Mr. Lecklider, no; Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes; Vice Mayor Gerber, yes. Mayor Keenan noted that he had some concerns with this project when discussed three years ago, but now sees the value in terms of connectivity of the system — particularly after completion of the Brand Road path. r Resolution 61 -14 Accepting the Lowest and Best Bid for the Muirfield Drive Bike Lanes Project. (13- 025.1 -CIP) Vice Mayor Gerber introduced the resolution. Mr. Hammersmith stated that: • This is the second component of the project and includes the bike lanes from just north of the North Fork of the Indian Run to Glick Road. • The widening of the roadway will be to the outside of the existing pavement. The bike lanes will be five feet in width. Generally speaking, there will an addition of three to four feet of asphalt to the existing roadway, as some of the existing shoulder will be utilized. • Another component of the project is some additional storm sewers to improve drainage and grading /blending the bike lanes and shoulders into the existing properties. • Four bids were received and opened on June 20. The lowest and best bid was from Complete General Construction Company in the amount of $1,733,497.04, which was 21.2 percent under the Engineer's estimate of $2.2 million. • In response to an earlier question, the street lighting component is just under $440,000 for the 60 new lights. This was included in the bid. • Complete General Construction has been good to work with and has completed previous projects for the City, as indicated in the staff report. Staff recommends approval of the bid from Complete General Construction Company. Ms. Chinn ici-Zuercher asked for confirmation that there will be white striping to indicate the bike lanes on the roadway. Mr. Hammersmith responded affirmatively. Vote on the Resolution: Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Lecklider, no; Vice Mayor Gerber, yes; Mr. Peterson, yes. Resolution 62 -14 Accepting the Lowest /Best Bid for the Dublin Road (S.R. 745) and Glick Road Intersection Improvement. (10- 006.0 -CIP) Vice Mayor Gerber introduced the resolution. Mr. Hammersmith stated that this project has been discussed for many years. It involves the improvement of the Dublin Road /Glick Road intersection, which will add left turn lanes of approximately 250 feet in length on all four legs. Minutes of LEGAL BLANK, INC.. FORM NO 10148 RECORD OF PROCEEDINGS Dub lin City Council July 1, 2014 Page 14 of 20 Meeting 2 • Staff has been working closely with the Village of Shawnee Hills, the Delaware County Engineer's office and the Ohio Department of Transportation to facilitate this project. Last year, a grant application in the amount of $500,000 was submitted by the Village of Shawnee Hills to the Ohio Public Works Commission and was awarded. OPWC has also provided a loan of $250,000 for the project. The City previously entered into a cooperative agreement with the Village of Shawnee Hills for the project. • The Engineer's estimate for the project as bid was $1.5 million. On June 18, the City received seven bids. The lowest and best bid was submitted by Double Z Construction Company for $1,599,073.82, which was 6.6 percent above the estimate. Staff closely reviewed their bid and found that the increase in costs was due to the storm sewer installation and concern with bedrock in the area. Staff is comfortable with their bid prices. The addition of the water quality units is another component of the project and necessary for the management of storm water. Staff has had favorable experience with Double Z Construction and recommends award of the bid to Double Z Construction. Mayor Keenan commented that this project has been long awaited and will address significant traffic issues. Mr. Reiner added that he had hoped a traffic circle could have been accommodated at this intersection, but that was not possible. He asked if this improvement will alleviate the traffic issues. Mr. Hammersmith responded affirmatively, noting that much of the delay and back -up at the intersection relates to the left turn movements that interrupt through traffic flow. This will not result in a Level of Service A improvement, but is the best solution available, given the constraints at the intersection itself. The project comes as a result of a great partnership with all of the agencies involved. The project is to be completed by November 14, 2014. Mayor Keenan added that he appreciates staff's efforts in working with all of the jurisdictions to make this possible. Vote on the Resolution: Mr. Peterson, yes; Mr. Lecklider, yes; Ms. Chinnici- Zuercher, yes; Mayor Keenan, yes; Vice Mayor Gerber, yes; Mr. Reiner, yes. Resolution 63 -14 Accepting the Lowest and Best Bid for the John Shields Parkway — Phase 1 Project. (14- 014.0 -CIP) Vice Mayor Gerber introduced the resolution. Ms. O'Callaghan stated that this is the first public capital infrastructure project related to private development within the Bridge Street District. • The timing of the project is coordinated with the development agreement with Vrable Land Holding, which requires the City open the road to traffic in time for them to receive a Certificate of Occupancy for the Vrable healthcare facility. This is anticipated to occur by December of 2014. • The materials and design elements discussed with Council over the past few months will be incorporated into this project; specifically, the items and materials reviewed at the June 2 work session as part of the Bridge Street District Streetscape Study Initiative. • The project includes the construction of 400 feet of the east -west connection, just south of Tuller that ties into Tuller Ridge Drive. The work for the project includes new roadway with granite curb, brick paver sidewalk, on street parallel parking areas with permeable brick pavers, granite -edged planting beds, landscaping, and utility work. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ! DAYTON LEGAL BLANK ING FORM NO 1.^..148 1 w Held July 1, 2014 Page 15 of 20 _20- • Bids were opened on June 17 and three bids were received. The Engineer's estimate was $1.35 million, and the lowest and best bid of $1,251,190.19 was from Complete General Construction Company. This bid is 7.4 percent under the Engineer's estimate. • Staff anticipates construction to begin in mid -July. There is an interim completion date in the contract so that the roadway will be open to traffic in November. The final completion date for all items within the project is April 2015. Previous experience with Complete General has been favorable and staff recommends Council approval of Resolution 63 -14. Ms. Chinnici - Zuercher asked what portion will be completed by November. Ms. O'Callaghan responded that the roadway itself will be completed by November, and the landscaping and wrap -up will be completed in the spring. The road will be open for use by the facility by November. Vote on the Resolution: Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Ms. Chinnici - Zuercher, yes. Resolution 64 -14 Authorizing the City Manager to Enter into Agreements with Rumpke of Ohio, Inc. for the Collection, Transportation, and Delivery for Disposal or Processing of Solid Waste, Recyclable Materials, and Yard Waste Generated by Residential Units, Municipal Facilities, and During Special Events and Acceptance of Delivery and Processing of Recyclable Materials. Vice Mayor Gerber introduced the resolution. Ms. O'Callaghan stated the following: • The current solid waste service agreement with Rumpke of Ohio was entered into in August of 2009 and this five -year contract terminates at the end of 2014. Accordingly, the Solid Waste Consortium, which includes ten communities in the region, has been working on the procurement of these services throughout this year. • The Consortium is comprised of approximately 55,800 residential units, with Dublin accounting for 13,228 households as of the end of 2013. • Services were bid in two ways: first, bids were sought for recycling processing and separate bids were sought for waste collection services. Recycling bids were received on March 18 and Rumpke was the sole bidder with a bid of $0.00 per ton processing of recyclables, with a monetary incentive for all recyclable materials when the price for #8 newspaper reaches $125 /ton in the resale marketplace. • Staff reviewed this bid and recommends Dublin enter into an agreement with Rumpke for acceptance of delivery and processing of recyclable materials. • Regarding waste collection service bids, bids were accepted and opened on May 20, 2014. Bidders had the choice of three bidding options: 1) status quo option, maintaining the current service specifications that each of the communities currently has in place; 2) automated collection option where each resident would receive wheeled carts for refuse and recycling; and 3) contractor designed option, which provided them with the opportunity to propose variations and design their own service package. • The Consortium received nine timely responses from four vendors, including Republic Services, Inland Waste Solutions, Rumpke and Local Waste. Good bids were received and the most competitive bids for each of the options proposed lower per household prices than currently exists. The current price is $17.03 per month per household. Rumpke's bids were all considered low and evaluated by each participating community. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEG BL INC., FORM NO. 10148 _ _ 11 July 1, 2014 Page 16 of 20 20 • Staff determined Rumpke's Contractor- Design Bid A as the lowest and best bid. The bid price varies, based on the size of the waste collection container utilized per household. A 35- gallon solid waste container has a bid price of $14.42 per household per month; the next larger size of 65- gallon container is $14.97 per household per month; and the largest 95- gallon container is $15.96 per household per month. • Based on the current container sizes utilized throughout the City, that equates to an estimated 12 percent decrease from the current contract price citywide. • This bid also provides for rebate for increased recycling, based on a sliding scale. • With regard to the service specifications of the Rumpke Contractor- Design Bid A, it provides for some changes in service from what exists today. There would be a choice of three different sizes of refuse containers and three different sizes of recycling containers. All containers would be provided by Rumpke and are wheeled carts with lids. They are displayed in the lobby tonight. All collection services would be performed on the same day and Rumpke will utilize CNG- fueled trucks to perform the collection services. • As part of Rumpke's bid, it was proposed that Dublin's collection day for refuse, recycling and yard waste would be Wednesday. The Consortium members had discussion about the proposed days and the wording of the bid was as a "proposed schedule." The Consortium had discussions about this, and all indications are that if Dublin were to accept Rumpke's Contractor Designed Bid A — so long as Dublin's service day for refuse, recycling and yard waste is to be on Monday — Rumpke would make every effort to accommodate the wishes of the Consortium. That is what is proposed tonight. Mayor Keenan commented that Council's action tonight does not provide assurance of the day of week for the services. Ms. O'Callaghan agreed, noting that the action of Council tonight would authorize the City Manager to enter into a contract for the Contractor Designed Bid A — so long as the service delivery day is on Monday. Staff would then have discussions with Rumpke from that point forward. Mayor Keenan stated that this is consistent with past discussions about day preferences. Ms. O'Callaghan noted that the other communities are similarly situated and desire specific days as well. • The Public Services Committee met on June 23 to review the various options and the Committee supported staff's recommendation of Contract Designed Bid A — so long as the service delivery day is on Monday. Staff recommends approval of Resolution 64 -14, authorizing the City Manager to enter into two separate agreements for terms of three years, with the possibility of two extension years with Rumpke for: 1) collection, transportation, delivery, for disposal or processing of solid waste, recyclable materials, and yard waste generated by residential units, municipal facilities and special events; and 2) acceptance of delivery and processing of recyclable materials. Vote on the Resolution: Ms. Chinnici - Zuercher, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes; Mayor Keenan, yes; Mr. Reiner, yes. Resolution 65 -14 Appointing a Member to an Unexpired Term on the Planning and Zoning Commission. Vice Mayor Gerber, Chair, Administrative Committee introduced the resolution and reported that Joseph Budde, Jr. resigned from the Commission, effective in July. Earlier in 2014, Council interviewed many qualified candidates for appointment to City boards and commissions. The Administrative Committee of RECORD OF PROCEEDINGS Minutes of Dublin City Co uncil NO. 10148 Vote on the Resolution: Vice Mayor Gerber, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Ms. Chinnici - Zuercher, abstain; Mayor Keenan, yes. appointed to the unexpired tern of Mr. Budde on the Commission. Vice Mayor Gerber moved approval of the resolution, with Mr. Zimmerman being appointed to the unexpired term on the Planning and Zoning Commission. Mr. Lecklider seconded the motion. July 1, 2014 --- . Page 17 of Meeting Held 20 the Whole met last Tuesday and recommends that Todd Zimmerman be STAFF COMMENTS Ms. Grigsby reported: 1. The Ohio Society of Professional Engineers has awarded the City of Dublin an "Outstanding Engineering Achievement" award for the Emerald Parkway widening project, done in partnership with Columbus. This improvement has had very positive impacts on that area. Ms. Chinnici - Zuercher noted that this improvement has made dramatic impacts on the traffic, and seems to have eliminated the congestion. 2. There is a scale model, provided by Crawford Hoying, of the Bridge Park East and West projects on display in the lobby. She encouraged everyone to view this three- dimensional model. 3. Rob James, new Director of Streets and Utilities began working for the City of Dublin on June 30. She introduced him to Council. Mr. James stated that he most previously worked for 12 years as Director of Public Works for the City of Centerville, and has over 27 years of municipal experience. He is very excited about this opportunity to serve the residents of Dublin and is looking forward to relocating to Dublin. Council welcomed him aboard! COUNCIL COMMITTEE REPORTS Vice Mayor Gerber, Administrative Committee reported that a Committee of the Whole meeting took place on June 24 to review the Charter and the Rules of Council. A resolution to amend the Rules of Council to clarify the voting requirements will be scheduled for an August Council meeting agenda. COUNCIL ROUNDTABLE Mr. Peterson: 1. Thanked staff for the memo regarding the garage under construction along Bright Road. He asked for clarification of what occurs on September 25 in terms of adjudication, if nothing has changed with the project. Ms. Grigsby responded that staff contacts the property owner at that time. The City has the ability to take action at that time to compel them to complete the project. Typically, it requires significant time and often results in litigation to secure completion of a project or removal of the structure. 2. Noted he is looking forward to the July 4"' events on Friday! Ms. Chinnici - Zuercher: 1. Asked if the East Dublin Civic Association was informed about the staff response regarding the garage project along Bright Road. Mr. Peterson stated that he shared the information with the Association. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting LEGAL BLANK, INC FORM NO. 10148 Held July 1, 201 Page 1 of 20 - -_. 20 2. Reviewed the records of the Planning Commission regarding corporate office building development in the area of Emerald Parkway Phase 8. Her assumption was that the City anticipated commercial /corporate building development along Emerald 8. However, many neighbors in the area expressed opposition at the Commission meeting to the buildings and the height, noise potential, etc. In the minutes of the Commission, it mentions the Bright Road Area Plan adopted in 1991. Ms. Grigsby noted that the area plan has been updated and included in the current Community Plan. It does anticipate commercial development of office use — not all as intense as some development along I -270 — for the parcels immediately east of Grandee Cliffs. Those properties are all identified as commercial, as well as a strip along the frontage of the property the City purchased and the Thomas property to the west of the Grandee Cliffs development. Ms. Chinnici - Zuercher asked if the updated Community Plan continues suggesting only two -story buildings. Ms. Grigsby responded she is not certain, but further to the east, she recalls up to three -story buildings are recommended in the Community Plan. Mr. McDaniel added that the discussion referenced at the Commission related to an application the City brought forward and vetting the concerns of the residents relative to the west end of Emerald 8. The proposal brought forward was 30,000 square feet to 50,000 square feet. The residents were concerned with the height of the buildings relative to the west end of Emerald 8. Mr. Roth reminded everyone about the history of the development of the Bright Road Area Plan and pointed out that much more intense office use could occur to the east end of Emerald Parkway. Mr. McDaniel stated that the Bright Road Area Plan within the current Community Plan reflects a much more intense use of office space at the eastern end — toward Sawmill Road -- and would likely be multi -story. Ms. Chinn ici-Zuercher asked about the location of the building brought forward by staff to the Commission. Mr. McDaniel responded that it was on the portion of the Holder property owned by the City — at the west. Mayor Keenan stated that another concern would be the impact on the Holder property, given the Indian mounds nearby. Mr. McDaniel responded that there really was not history of discussion about two -story buildings or one -story buildings there. The concept of the application staff brought forward focused on two stories, pulling that square footage together with one larger building. Staff will continue to evaluate the potential for the site. Ms. Chinnici - Zuercher noted that because the area has not been developed for many years, those living on the south side of Bright Road and most impacted by the completion of Emerald Parkway and potential of corporate /office development are naturally concerned about environmental impacts. Their homes are now visible from the freeway, although buffering and landscaping will be added to mitigate the impacts to the extent possible. However, it was always known that the road would be completed at some future date. Mr. McDaniel stated that Economic Development does carefully review the Community Plan in regard to the opportunities that arise for development. Ms. Grigsby added that this residential area was developed before I -270 was constructed. If they had known of the future I -270 construction in that location, the development likely would not have occurred. 3. Noticed that the bike path on the west side of Muirfield Drive — south of Brand Road near the Dublinshire development — seems narrow in comparison to other bike paths in the City. Why is that the case? Ms. Grigsby responded that staff will report back on this. RECORD OF PROCEEDINGS __ Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO. 101 48 Held July 1, 2014 20 Mr. Lecklider noted that he is looking forward to seeing everyone at the July 4� festivities in Dublin. Mr. Reiner: 1. Noted that Council requested that he meet quarterly with the Dublin Arts Council and City staff, as the Council representative to the DAC. He reported the following information from a recent quarterly meeting: a. The Ohio University Theater Department is considering bringing their summer theater program to Dublin. They plan to have performances over a 10 -week period and are seeking a location in Dublin. This will be a nice cultural enhancement for the City. b. CityScene Magazine awards will be announced shortly, and Dublin was voted as having the "Best Suburban Arts Program" and "Best Art Gallery"! c. On August 16, the DAC will host "Cache in, Trash Out" along the river. This is a geocaching activity, but also includes trash removal from the river in conjunction with the geocaching. d. The "Sense of Place" community survey has been completed. The consultant working on this indicated he has never experienced this level of response in a City. This demonstrates a high level of interest from the citizens. There were responses from 410 people and 70 interviews done as part of the focus groups. The two primary art projects citizens are interested in are water and landscaping related. e. Noted that he and Ms. Puskarcik have worked closely with DAC on the Eddie Adams Vietnam exhibit. This will be a major art exhibit of national significance. He complimented all who worked on organizing this. Vice Mayor Gerber noted that Mr. McDaniel sent an e-mail to Council on Friday regarding economic development activity in Dublin since 2008. In reading this, he was very impressed with the number of new jobs created in Dublin, particularly in these challenging economic times. Hats off to Mr. McDaniel, Economic Development staff and Ms. Grigsby for a job well done! Mayor Keenan 1. Received some calls regarding the dust impacting residents near Emerald 8 construction. He wants to ensure that staff has followed up on mitigating this situation. Ms. Grigsby noted that Mr. Richardson has been working to address these issues. 2. Attended the ribbon - cutting ceremonies at Heartland of Dublin on June 12. This is an excellent addition to the community. 3. Attended the open house at Fleet Management on June 25 and enjoyed the nice program, celebrating their ranking as 16"' best fleet in the country. This is a great accomplishment for this impressive operation. He was able to observe the new NAPA facility housed at the Fleet building and understands this is a good partnership. 4. The Arthritis Foundation Classic Auto Show and Cruise -in takes place on July 11 -13 at Metro Center. There are opportunities for Council members to attend this annual event, if they would like to do so. 5. He is looking forward to the July 4 events, and good weather is predicted! ADJOURNMENT TO EXECUTIVE SESSION Mayor Keenan moved to adjourn to executive session at 8:28 p.m. for the discussion of personnel matters related to the employment of a public employee. Mr. Peterson seconded the motion. Page 19 of 20 RECORD F gR Minutes of Daubin ty ounce Meeting DAYTON LEGAL BLANK INC., FORM NO 10148 E' Held July 1, 2014 Page 20 of 20 Vote on the motion: Mr. Lecklider, yes; Mr. Peterson, yes; Mr. Reiner, yes; Vice Mayor Gerber, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes. Mayor Keenan announced that the meeting would be reconvened only to formally adjourn. No further action will be taken. meeting as reconvened at 9:15 p.m. and formally adjourned. ./ ayor — Presiding Officer r ,. T iCk - of C cil