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HomeMy WebLinkAbout08-11-14 Council MinutesRECORD PROCEEDINGS Minutes of Du m Gty Counci Meeting DAMN UGA BLANK INC FORM NO 1014 i Held CALL TO ORDER August 11, 2014 Mayor Keenan called the Monday, August 11, 2014 Regular Meeting of Dublin City Council to order at 6:30 p.m. at the Dublin Municipal Building. ROLL CALL Members present were Mayor Keenan, Ms. Salay, Mr. Lecklider, Ms. Chinnici - Zuercher, Mr. Peterson, and Vice Mayor Gerber. ADJOURNMENT TO EXECUTIVE SESSION Mayor Keenan moved to adjourn to executive session to discuss land acquisition and legal matters. Vice Mayor Gerber seconded the motion. Vote on the motion: Mr. Lecklider, yes; Ms. Salay, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. (Mr. Reiner joined the session in progress.) The meeting was reconvened at 7:50 p.m. Staff members present were Ms. Grigsby, Mr. Smith, Ms. Readier, Mr. McDaniel, Mr. Foegler, Ms. Mumma, Ms. O'Callaghan, Chief von Eckartsberg, Ms. Puskarcik, Mr. Wagner, Mr. Hammersmith, Mr. Hahn, Mr. Langworthy, Mr. Gunderman, Mr. Whittington, Mr. Clarey, Ms. Gracia, Ms. Ray and Mr. Kridler. PLEDGE OF ALLEGIANCE Vice Mayor Gerber led the Pledge of Allegiance. PROCLAMATION • Proclamation honoring Mohan Viddam, CEO of Halcyon Technology Solutions, Inc. for SBA Veterans Small Business Champion Award Mayor Keenan read and presented a proclamation to Mr. Viddam in recognition of his receipt of the Small Business Association 2014 Veterans Small Business Champion Award. Mr. Viddam thanked City Council for this recognition, acknowledging his company team who have worked on this outreach to Veterans. They make every effort to hire veterans as a priority over others. They will continue to hire veterans going forward. CITIZEN COMMENTS • Anyone who wishes to speak to an item NOT on the agenda may address the Council. Speakers will be asked to limit their comments to five minutes. Wallace Maurer, 7451 Dublin Road addressed Council. 1. "III -earned gain" is a term that comes to mind in regard to the funding provided by Council to the Top Gun Football University camp held in Dublin. Recently, he observed Peyton Manning on late night television and he explained that his broken neck was healed, yet he continues to have nerve issues in his arm. His nerve issues have now been fixed and he demonstrated his football throwing ability on the program. 2. Council also provided funding to the Dublin Arts Council for the exhibition of Eddie Adams: Vietnam. During and after the Vietnamese war, partly because of the division of the country on the war and mixed reactions the veterans received upon returning home, something happened. For the first time, images of the war were shown on television and mothers could see first -hand their children being injured and killed. That is the byproduct of the Vietnamese War. David Noice, Galloway, Ohio stated he tried to attend the Dublin Irish Festival on Sunday, August 3, but for the second consecutive year, he was denied access because RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting OFYtON LEG4 91ANK INC FORM NO 101M August 11, 2014 Page 2 of 19 Held he chose to legally openly carry a handgun. He spoke with the Law Director's department at length last year and many issues and misconceptions were corrected. There were some "bad laws" on the books that Council was not aware of, and those have been repealed and amended as needed. This year, there was a sign at the Festival entrance that indicated if one had a concealed handgun license they could enter the grounds — as long as the handgun is concealed. If one has a concealed handgun license, there is no requirement that it be concealed. It can be openly carried. The concealed handgun license merely provides more options. Within 1,000 feet of a school or school zone, one cannot carry a firearm without a concealed handgun license — but there is no law that provides that firearm must be concealed. Ohio Revised Code 9.68 states that municipalities cannot make rules regarding the possession or carrying of firearms. Therefore, the City was violating that law. Officer Paez was very efficient, having forms ready regarding the justification for what action the City was taking. Unfortunately, while he agrees with the items on the list, none provided the authority for the City to prohibit open cant'. His question tonight is why did the City do that, and if there is any way he can help clarify whatever misunderstanding existed, he would like to do so. Mayor Keenan thanked him for his input. CONSENT AGENDA (Items proposed for the Consent Agenda are acted upon by a single motion and vote of Council. However, upon request of a Council Member, any proposed Consent Agenda item may be removed from the Consent Agenda for further discussion /consideration under the regular order of business.) Ms. Salay moved approval of the actions for the five items on the consent agenda. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes. • Minutes of July 1, 2014 Regular Council meeting • Notice to Legislative Authority re. new D5 liquor permit for American Multi Cinema, Inc., dba AMC Theatres, 6700 Village Parkway, Dublin, OH 43017 • Resolution 67 -14 (Introduction /vote) Accepting the Lowest and Best Bid for the Dale Drive - Tuller Ridge Drive Temporary Connector. • Ordinance 78 -14 (Introduction /first reading) Adopting the 2015 -2019 Five -Year Capital Improvements Program (CIP) (Second reading /public hearing September 8 Council meeting; CIP workshop scheduled for Monday, August 18) • Ordinance 79 -14 (Introduction /first reading) Petitioning the County Commissioners of Franklin County, Ohio for Annexation of Approximately 3.5 Acres of Land Located on Dublin Road near Interstate 270 to the City of Dublin. (Second reading /public hearing August 25 Council meeting) SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 73 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.382 Acre, More or Less, Fee Simple Interest from St. John's Lutheran Church, for the Property Located at 6177 Rings Road for the Avery Road Widening — Rings Road East through Woemer Temple Road Phase 2 Project, and Declaring an Emergency. Mr. Hammersmith stated that this property is presently owned by the church and the acquisition is necessary for the improvement of Avery Road and also for Rings Road to RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC. FORM NO 10148 August 11, 2014 Page 3 of 19 Held 20 the east. Presently, the structure is used as a residential property. It was originally built in 1837 and functioned as a schoolhouse for several years, known as Sandy's School District. Staff recommends the acquisition at the appraised value of $75,000 and emergency action. Ms. Salay asked if the structure would be demolished immediately. Mr. Hammersmith responded affirmatively. Ms. Salay asked if there would be any excavation of the site for historic value. Mr. Hammersmith stated this has not been discussed, but could be considered. Ms. Grigsby added that staff spoke with Mr. Jones and Mr. Holton who plan to visit the site to determine if there are any artifacts on site to be preserved. Mayor Keenan stated that this structure has served as a residence for some period of time. He recalls from his Township service that Mr. Kaltenbach claimed that the cemetery boundary exceeds the boundary of the fence in place. He suggested that staff do some further investigation. Mr. Hammersmith responded that the City presently owns the cemetery. Staff's intent would be to avoid any of the area in question. Vice Mayor Gerber moved for emergency passage. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mayor Keenan, yes. Vote on the Ordinance: Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. INTRODUCTION /FIRST READING — ORDINANCES Ordinance 74 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.020 Acre, More or Less, Temporary Easement from Thomas T. Fox and Jane E. Fox for the Property Located at 6199 Dublin Road for the Construction of a Shared -Use Path as Part of the Dublin Road South Phase 3 Project, and Declaring an Emergency. (Request to dispense with public hearing) Vice Mayor Gerber introduced the ordinance. Ms. Grigsby stated that this ordinance, plus Ordinance 75 -14 and Ordinance 83 -14 relate to the extension of the Dublin Road South shared -use path. The first two phases were completed over the past two years, and staff continues to work with the property owners. This ordinance provides for the acquisition needed from the Fox property for the appraised value of $400. Vice Mayor Gerber moved to dispense with the public hearing and treat as emergency legislation. Mr. Lecklider seconded the motion. Vote on the motion: Vice Mayor Gerber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. Vote on the Ordinance: Mr. Reiner, yes; Ms. Salay, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes. Ordinance 75 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.020 Acre, More or Less, Permanent Easement; a 0.006 Acre, More or Less, Temporary Easement; and a 0.009 Acre, More or Less, Temporary Easement from Jane E. Fox, for the Property Located at 6193 Dublin Road for the Construction of a Shared -Use Path as Part of the Dublin RECORD Q �' ROC f EDINGS Minutes of Dublin City Council Meeting DAWONLEGALBI K.INC FORMNO 1010 August 11, 2014 Page 4 of 19 Feld Road South Phase 3 Project, and Declaring an Emergency. (Request to dispense with public hearing) Vice Mayor Gerber introduced the ordinance. Ms. Grigsby stated this acquisition relates to the Dublin Road South bikepath and the property owner has agreed to accept the appraised value of $3,875.00. Staff recommends passage by emergency. Vice Mayor Gerber moved to dispense with the public hearing and treat as emergency legislation. Ms. Salay seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mayor Keenan, yes; Mr. Reiner, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes. Vote on the Ordinance: Mayor Keenan, yes; Mr. Reiner, yes Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes Mr. Lecklider, yes. Ordinance 76 -14 Establishing a New Bridge Street District Zoning District (BSD Scioto River Neighborhood District) and Related Code Amendments for the BSD Scioto River Neighorhood to Zoning Code Sections 153.058, 153.059, 153.060, 153.062, 1S3.063 and 1S3.06S of the Dublin Codified Ordinances. (Case 14- 039ADMC) Ordinance 77 -14 Rezoning 23 Parcels Totaling Approximately 66.97 Acres from BSC Office Residential, BSC Residential, and BSC Commercial Districts to BSD Scioto River Neighborhood District and BSC Public District. (Case 14 -040Z) Vice Mayor Gerber introduced Ordinances 76 -14 and 77 -14. Background Ms. Ray shared a graphic of the Vision Plan, which was included in the 2010 Bridge Street Corridor Vision Report. Soon after the Vision Report moved forward, staff looked at the general land use recommendations for the various portions of the Bridge Street District, including building heights and densities. From there, that informed the creation of the Bridge Street District Zoning Districts. The new Zoning District designations were applied parcel by parcel throughout the District. There were a few areas in the BSD that had important transformational opportunities in particular. For these areas, neighborhood zoning district designations were created. The two areas outlined in red — on the east and west sides of the District — received the special zoning designation because they were under consolidated land ownership at the time of the original rezoning in 2012. In addition, they have the most potential for the special anchor developments that are expected to come forward. Following the initial rezonings to the Bridge Street districts in early 2012, the City acquired several strategic properties located along the river corridor that are needed for public infrastructure improvements. The attention on this area advanced further in late 2012 when Council directed staff to focus BSD planning efforts on mainly the Scioto River Corridor. Around the same time, a development entity — Crawford Hoying Development Partners — began assembling much of the land within the Scioto River Corridor. As planning progressed in this area, it was noted that unlike the property ownership at the time of the original BSD area rezoning, ownership circumstances would now permit the creation of a more unified zoning plan to create that more intensely developed, coordinated mixed -use environment envisioned by the BSD zoning regulations, designed to be implemented through that same process. This approach would have been recommended back in 2012, had the ownership pattern been different at that time. Creating the new Bridge Street District of "Scioto River Neighborhood District" allows the Bridge Street zoning regulations to better fit the intent of that larger, unified RECORD CROCF�.EDINGS Minutes of Du in ity Counci Meeting August 11, 2014 Page 5 of 19 1 irlc� development anticipated for the Scioto River Corridor area. This approach allows these elements of development to be addressed more comprehensively and in a coordinated fashion through a single zoning district versus three separate zoning districts with their own unique combinations of permitted uses and development standards. Proposed Zoning Code Amendment — Ordinance 76 -14 Ms. Ray noted that the most significant aspect of the proposed amendment is the creation of a new zoning district — the Scioto River Corridor Neighborhood District. As part of the neighborhood standards mirroring the other neighborhood zoning districts included in the Code, it includes a conceptual graphic that coordinates with the recommended zoning for the Scioto River Neighborhood District. There are a few technical amendments included as part of the Code update, such as adding the new Neighborhood District to the various use tables, etc. In addition, the group homes use is eliminated from the list of permitted uses. This is being done at the recommendation of the Law Director, pending a more comprehensive Zoning Code update. Planning & Zoning Commission recommendations On July 10, the Commission recommended approval of the proposed Code amendments. The Commission agreed with the intent to establish a Neighborhood Zoning District for this area and discussed the importance of ensuring the standards were consistent with the other neighborhood districts established throughout the Bridge Street District. The Commission expressed concern with making recommendations of zoning code amendments to other provisions of the Code that would apply district -wide, particularly with respect to building materials, building heights, parking. Ultimately, they elected to eliminate those from the proposed Code amendments, pending a more comprehensive update to the BSD zoning regulations that is in process. She noted there was some discussion about the potential elimination of certain building materials, such as fiber cement and wood siding. Written comments were forwarded to City Council and copied to the Commission from three developers who have interest in various BSD developments. They expressed concern with these proposed amendments, indicating that these changes would significantly impact the course of developments currently in process. Therefore, at the July 10 meeting, the Commission reconsidered the modifications and determined that the existing Code language should remain until further consideration with the Code amendments for the overall BSD. Similarly, the Commission also elected to clarify the maximum permitted height for certain buildings, allowing up to a maximum of six stories with increased height to be considered through waivers, based on unique circumstances in specific developments. The Commission also wanted to emphasize that a balanced mix of land uses in this district, in particular, as well as other BSD zoning districts is very important. Staff recommends approval of Ordinance 76 -14 at the second reading /public hearing on August 25. Zoning Map Amendments — Ordinance 77 -14 Ms. Ray shared the existing BSD zoning map, with the areas highlighted that are involved in the proposed rezoning. The map shows the proposed zoning map amendments and recognizes the future right -of -way associated with the relocated Riverside Drive. The future parkland on the west side of relocated Riverside Drive is recommended to be zoned to the Bridge Street Corridor Public District, which is an existing zoning designation that applies to parkland and some other public uses throughout the District. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting OAYTON EGAL BLANK INC, FORM NO ' 148 August 11, 2014 Page 6 of 19 Held 20 The Scioto River Neighborhood District would be applied to the land on the east side of the relocated Riverside Drive, including the former driving range site, the Bridge Pointe Shopping Center, as well as the former Wendy's restaurant site at the southeast comer of SR161 and Riverside. In the Administrative Review Team's recommendation to the Commission, the existing Acura and Cadillac car dealerships at the comer of SR 161 and Dale Drive retain their existing zoning of Bridge Street Corridor Commercial. Back in 2012, there was significant discussion of the zoning of those parcels at that time. At the meeting on June 5, the Commission discussed those properties as well as the other properties on the east side of Dale Drive. They indicated their preference that those properties be included in the area rezoning to ensure that the character development on both the east and west sides of Dale Drive would have the same look and feel — with any future redevelopment. The intent was that when those properties would develop, that they would ultimately rezone to the same zoning district. For this reason, these are included in this area rezoning. A representative of the car dealerships attended the July 10 Commission meeting and the Commission verified that the existing use provisions of the Zoning Code would continue to allow the uses to remain as conforming uses. Even under the proposed rezoning, their existing rights to transfer tenants, make modifications, or expand in line with existing Code provisions could continue as it exists today. The Commission recommended approval of Ordinance 77 -14 at their July 10 meeting. Staff recommends approval at the second reading /public hearing on August 25. Mr. Lecklider commented as follows: 1. He is interested in Council and staff's view about the car dealerships status. In terms of future tenants, if the current dealerships would no longer operate as they do today, would there be any limitations imposed, or would this use continue in perpetuity? Mayor Keenan stated that his understanding is the dealerships would have the right to continue under the current use, even if another dealership would be housed on the site instead of the current one. Ms. Ray responded that is correct. The Code does have provisions in place if they were to abandon the current use for greater than 12 months. Mayor Keenan agreed that including these properties in the area rezoning makes sense, while allowing them to continue as they exist. Mr. Gerber stated this was reviewed three years ago with the Bridge Street District discussions. His understanding is that this would simply preserve what was agreed to at that time. Mr. Smith noted that there were several business owners who attended those meetings, and they were given assurance that they would have options if they were to redevelop in the future. Mr. Lecklider continued: 2. He sees in what was presented that there is a reference to large format retail. Within this newly designated district, what would be an example of large format retail? Ms. Ray responded that large format commercial is a building type that would be permitted in this district. It was already approved as part of the original zoning. There are standards in the Code to ensure it is pedestrian oriented, that it would be wrapped by other uses, and that it would have a higher degree of transparency. It is designed to allow big box to be accommodated in an urban environment. 3. Is such use limited by square footage? Ms. Ray stated she will provide this information prior to the next hearing. 4. Noted discussion about drive - throughs. Do those remain prohibited in what is being presented? E f RECORD' Minutes of Du m i ounce Meeting OAYON LEGAL BLANK INC., FORM NO 0 a August 11, 2014 Page 7 of 19 20 Ms. Ray confirmed that drive - throughs are prohibited. One of the potential developers had requested the ability to have drive - throughs, particulary for eating and drinking facilities. It is not permitted in any other neighborhood zoning districts, but only permitted for banks. The alternative is that a developer could bring forward a request for a Code amendment for consideration of a specific drive through associated with a specific development. That could be considered on its merits, but at this stage, drive - throughs are not being recommended. 5. Asked about the building height permitted of up to six stories. Is that correct? Ms. Ray responded that this is the height recommended by the Commission. This height is only for the corridor building type — in the zoning districts permitted. The previous Code amendment had some exceptions where up to 7.5 stories could be permitted around I -270. The Commission recommended eliminating those exceptions and allowing six stories across the board, without separate approval of a waiver from the Commission. 6. For exterior materials, the limitation of the use of wood or hardiplank to no more than 20 percent — does that apply only to non - residential? Ms. Ray responded that wood and hardiplank as a permitted primary material only applies to certain building types — more residential in scale. For the apartment buildings, townhomes — smaller scale buildings — it remains as a permitted primary material in the Code. Mr. Reiner stated that one of the issues with the project Council toured was the small amount of square footage and the limited ceiling heights. In that case, the City of Upper Arlington had limited the building heights. He is very concerned with building height, as it can result in cramped and compressed space. He is most concerned with limiting the building height to the point where the internal use of the space is impacted. Ms. Ray responded that the building type requirements of the Code are designed to have a minimum and maximum to partially address that concern. As the overall Zoning Code update process continues, staff can work with the Commission to revisit this to ensure it is appropriate and achieves the objective Mr. Reiner has described. Ms. Chinnici - Zuercher indicated her support of John's comments, noting that the Code should be changed to address his concern. She asked that other Council members provide input. Mr. Gerber stated he agrees. Ms. Salay noted she concurs. Mr. Gerber asked for clarification about drive - throughs. Ms. Ray responded that one of the potential developers for projects requested consideration of a Code amendment to include the ability for drive - throughs for eating and drinking facilities. That is not something permitted in other Neighborhood Districts — the Sawmill Center or the Indian Run districts. They can have drive - through uses for banks, but not for eating and drinking. For consistency and to ensure a pedestrian- oriented environment, it was determined drive - throughs should not be allowed across the board as a permitted use. Staff indicated to the potential applicant that as an alternative, they could bring forward a zoning code amendment that could be considered for a specific project, based upon the type of use, type of operation, appropriate siting on the building — and it could be reviewed in that forum. Ms. Salay asked if it makes sense to do a zoning code amendment. Wouldn't that be done as a conditional use or a waiver? It seems a zoning code amendment is quite cumbersome for something fairly innocuous. It might be possible to have a drive - through in an unobtrusive fashion, such as a grocery pharmacy, and it would not impact the pedestrian environment. It seems this provision would eliminate some potential items that would be desirable. RECORD U� ( r ty % F Du hn ity Counci Minutes of Meeting DA YTON LEGAL BLANK NC.. FOFM NO_ IDI 11 August 11, 2014 Page 8 of 19 Mr. Gerber agreed — and added that in the future, it might allow a bicyclist to access a coffee shop — or other type of business. He suggested this be examined more closely — something less burdensome, but in keeping with the surrounding area. Ms. Salay stated that the cementitious siding and drive - through issues might be better addressed via a Code amendment over the larger Bridge Street District versus than this neighborhood. Ms. Chinnici - Zuercher noted that the issue is when that larger review can be completed. Developers are ready to move forward, so it is important to have these items addressed promptly. She would support having the drive - throughs not prohibited, but offering a less cumbersome process to review them. She does not understand why a bank is considered different than other businesses who also desire drive - throughs. These other businesses have the right to a review process that is specific to their location. Ms. Ray stated that drive - throughs are a use, and waivers cannot be granted to uses. Staff will look at this and bring back some revised language for Council's consideration. Mayor Keenan noted that the goal would be to have some flexibility in this regard. Ms. Salay noted she shares Mr. Lecklider's concern regarding the car dealerships and wanting them to be able to operate in perpetuity. It is very appropriate to allow the existing dealerships to maintain their presence; but on the other hand, as the zoning district matures and the dealership relocates in the City, it would make sense not to have a car dealership in that location forever. The City should be more proactive in regard to these uses. The car dealerships don't fit with the long -term vision for this area. Mayor Keenan recalled that in the hearings three years ago, the attorneys representing the dealerships maintained that the City was taking a property right away — from these businesses as well as other types in the District. His personal view is that market demand will control the highest and best use for this land. He would not support taking a property right away from the existing businesses. Mr. Lecklider stated that he does not agree that a right is being taken away from a future tenant. Mayor Keenan responded that if the property owner wants to lease the land to another car dealership, he should have the flexibility to do so. Mr. Lecklider stated that sometimes, the City must make hard decisions such as this. Mr. Reiner added that in many cities with lots of pedestrian traffic, it may remain a car dealership — but could be three stories, some place to walk through in the evening. It could be a building that contains cars — high end, luxury cars. Wallace Maurer, 7451 Dublin Road stated: 1. On page one of the memo, under Summary of Modifications, line four — the word "place" is capitalized and in quotation marks. It occurs in the following passage: "Aim of establishing another special place at the heart of the Bridge Street District." What place is it? A theatrical or medical center? What is meant by the word "place"? Ms. Ray responded that the intent is to create the type of place that has a consistent look, character, feel. It is an informal planning idea or term — placemaking standards. 2. He assumes that the phrase "Bridge Street District" and "Bridge Street Corridor" are related to the same territory. Mayor Keenan responded that is correct. 3. Noted that Council must have faith that this District is going to take place. It looks like a piece of micromanagement, down to the last cubic inch. From a practical sense, is Council developing a huge bureaucracy to handle all of these pinpoints in the legislation? Mayor Keenan noted this is a guideline, and will take 40 -50 years to build. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Oka'IN Eti BL K I.0 FORM NCt 10169 August 11, 2014 Page 9 of 19 j Nchi — ?p 4. Wished Council good luck in achieving this vision! There will be a second reading /public hearing at the August 25 Council meeting for Ordinances 76 -14 and 77 -14. Ordinance 80 -14 Authorizing the Provision of Certain Incentives to Hull and Associates, Inc. to Induce it to Retain an Office and Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement. Vice Mayor Gerber introduced the ordinance. Mr. Clarey stated that Hull and Associates is an engineering firm and is presently located on Emerald Parkway. The company plans to retain 73 jobs and create an additional six jobs by the end of 2018. After an extensive search, Hull has decided they want to use the vacant space in their building. The economic development agreement proposed is a four -year, 10 percent incentive on withholdings, which is capped at $40,500 for the term of the agreement. The agreement is contingent upon the execution of a seven -year lease. It is estimated the City will net approximately $656,212 in income tax withholding over the term of the agreement. A company representative will be present for the second reading. Ms. Chinnici - Zuercher commented that she is pleased that the company plans to remain in Dublin and expand. There will be a second reading /public hearing at the August 25 Council meeting. Ordinance 81 -14 Authorizing the Provision of Certain Incentives to Goken America, LLC to Induce it to Retain an Office and Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement. Mr. Lecklider introduced the ordinance. Mr. Clarey stated that Goken America is a design engineering firm focused primarily on the automotive industry. A significant amount of their work in Central Ohio is dedicated to Honda research and development. The company has been headquartered in Dublin since 2004 and currently has 29 employees in Dublin. They plan to add an additional 20 by 2019. The positions are comprised primarily of highly skilled engineers and graphic design professionals. The company has considered many real estate options across Central Ohio and has decided to purchase a building in Dublin, signaling their long -term commitment to the community. The proposed economic development agreement includes a one -time $10,000 location grant and a five -year 10 percent performance incentive on withholdings, capped at $60,000. The City estimates it will net approximately $493,830 in income tax revenue over the life of the project. There will be a second reading /public hearing at the August 25 Council meeting. Ordinance 82 -14 Authorizing the City Manager to Execute Conveyance Documents to Accept the Donation of a 0.686 Acre, More or Less, Fee Simple Interest; at 2.359 Acres, More or Less, Fee Simple Interest, a 0.148 Acre, More or Less, Permanent Easement, a 0.388 Acre, More or Less, Permanent Easement, and a 0.146 Acre, More or Less, Permanent Easement Donated by Ohio University, for the Property Located South of State Route 161 for the Extension of Industrial Parkway, and Declaring an Emergency. Vice Mayor Gerber introduced the ordinance. RECORD Uq ��R�OCEDINGS Minutes of Du m i ounce Meeting OAttNf EGAL SI K WC FORM NO 1: tab I= August 11, 2014 Page 10 of 19 ,,0 Mr. McDaniel stated that this authorizes acceptance of the donation of land from Ohio University in order that the City can construct a new road extending south from the existing roundabout at Industrial Parkway and S.R. 161 /Post Road. Ohio University has begun construction of its new 90,000 square foot facility that will house Allied Health services programming and other academic endeavors yet to be announced. This building is being constructed in Subarea 1, which was conveyed to them earlier this year. They intend to have courses scheduled in this building beginning in May 2015. The economic development agreement executed between the City and Ohio University in 2012 required that the University convey back to the City at no cost any right -of -way or easements necessary for construction of public roadways and utilities. This ordinance and the associated conveyance documents, when executed, will memorialize the receipt of the land by the City. A map showing the easements is attached to the memo. Staff recommends passage by emergency in order to ensure the safety forces can access the new building upon opening. The bids on the road construction will be opened on Thursday. Staff intends to bring legislation for the bid acceptance to Council on August 25 in order to meet the required timeframes. Mr. Gerber moved to dispense with the public hearing and treat as emergency legislation. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Salay, yes. Vote on the Ordinance: Mr. Peterson, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Salay, yes; Ms. Chinnici - Zuercher, yes. Ordinance 83 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.027 Acre, More or Less, Permanent Easement and a 0.022 Acre, More or Less, Temporary Easement from Bruce C. Miller and Sharon C. Miller for the Property Located at 6189 Dublin Road for the Construction of a Shared -use Path as Part of the Dublin Road South Phase 3 Project, and Declaring an Emergency. Vice Mayor Gerber introduced the ordinance. Ms. Grigsby stated these easements are needed for construction of the Dublin Road South bikepath. Agreement has been reached with the property owner on the appraised value of $4,740, and staff is requesting passage by emergency. Vice Mayor Gerber moved to dispense with the public hearing and treat as emergency legislation. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes. Vote on the Ordinance: Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes; Ms. Salay, yes. Ordinance 84 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.647 Acre, More or Less, Permanent Easement; and a 0.408 Acre, More or Less, Temporary Easement from Nationwide Mutual Insurance Company, at the Property Located on Frantz Road, in between Rings Road and Blazer Parkway for the Relocation of Overhead Utilities Underground along Frantz Road, and Declaring an Emergency. Vice Mayor Gerber introduced the ordinance. Mr. Hammersmith stated that this acquisition is necessary for the burial of utilities along Frantz Road — a project included in this year's capital improvements program. RECORD C Minutes of Du in i ounce Meeting i A N LEC.RL &ANK NO_ FORM NOe Idta& August 11, 2014 Page 11 of 19 Held 20 , Nationwide is agreeable to the acquisition at the appraised value of $100,445. It also included the donation of a temporary easement valued at $10,200. Part of the ` appraised value was actually improvements on the property, which are being 1 reimbursed. Staff recommends Council dispense with the public hearing and approve as an emergency. Vice Mayor Gerber moved to dispense with the public hearing and treat as emergency legislation. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Mr. Reiner, yes; Mayor Keenan, yes. Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. Ordinance 85 -14 Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire 1.105 Acres, More or Less, Fee Simple Interest from Peace Hanson LLC (The Spa at River Ridge) at 6570 Riverside Drive, and Declaring an Emergency. Vice Mayor Gerber introduced the ordinance. Ms. Grigsby stated that this ordinance provides authorization to acquire the property needed for the relocation of Riverside Drive project, as included in the CIP. Staff has been working with the property owner over the past several months and has reached agreement on the acquisition of the property for $2,150,000, which includes $1,750,000 from the appraised value. The additional costs relate to the relocation and moving costs associated with the business move to another location. Staff is requesting Council dispense with the public hearing and approve the legislation as an emergency so that the City is able to move forward with the road project early in 2015. This should be the last piece needed for the Riverside Drive relocation. Ms. Chinnici - Zuercher moved to dispense with the public hearing and treat as emergency legislation. Mr. Lecklider seconded the motion. Vote on the motion: Vice Mayor Gerber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. Vote on the Ordinance: Mr. Reiner, yes; Ms. Salay, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes. INTRODUCTION /PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 68 -14 Authorizing the Addition of Two New Members to the Central Ohio Risk Management Association ( CORMA), Pursuant to Article V, Paragraph (I) of the Central Ohio Risk Management Association Bylaws. Vice Mayor Gerber introduced the resolution. Mr. Whittington stated that this resolution authorizes the addition of the City of Marysville and the City of Canal Winchester as new members of CORMA. CORMA is the joint self - insurance pool formed under Chapter 2744 of the Ohio Revised Code. The City of Dublin has been a member of CORMA since its inception in 1997. For the past 17 years, CORMA has provided cost effective property and liability insurance services to its membership. CORMA membership also includes the cities of Westerville, Upper Arlington, Pickerington, Powell, Grove City and Groveport. In order to accomplish CORMA's objective of adding quality members, the bylaws require that new members first be approved by at least two -thirds of the CORMA Board of Trustees, followed by approval by resolution of at least two -thirds of the current RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGA. ®LANK MC FORM NO 10'4; August 11, 2014 Page 12 of 19 Held _ _. _ �20 members' City Councils. The CORMA Board unanimously approved the addition of these cities. He offered to respond to questions. Mayor Keenan stated there is a good dispersal of risk. He asked about the dilution of limits -- by adding two entities, is it more diluted? Mr. Whittington stated that negotiations are in process at this time. They are looking to increase the stop loss, given two new members. Vote on the Resolution: Mr. Lecklider, yes; Mr. Peterson, yes; Ms. Salay, yes Mr. Reiner, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. Resolution 69 -14 Adopting a Statement of Services for a Proposed Annexation of 2.7 Acres, More or Less, from Washington Township, Franklin County, to the City of Dublin. Vice Mayor Gerber introduced the resolution. Mr. Gunderman stated that this annexation is for the Liggett property, off of Rings Road. The annexation process requires the City to provide a statement of services and statement of incompatible land uses. As part of this packet, the applicant is requesting a waiver of the annexation fee. Waivers have been granted in the past for annexation of islands of township property inside the City boundary. The property lies immediately east of the railroad tracks, north of Rings Road and is close to the Amlin area. He shared photographs of the area. The petition does include a small portion of the railroad right -of -way. The Franklin County Commissioners are scheduled to hear the petition on September 9. Council can approve the fee waiver by motion, if desired. Upon approval of the petition by Franklin County, the annexation will be brought back to Council in approximately three months for acceptance by ordinance. Vote on the Resolution: Mr. Reiner, yes; Mr. Lecklider, yes Mr. Peterson, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes. Resolution 70 -14 Adopting a Statement Regarding Possible Incompatible Land Uses and Zoning Buffer for a Proposed Annexation of 2.7 Acres, More or Less, from Washington Township, Franklin County to the City of Dublin, Ohio as Required by Section 709.023(C) of the Ohio Revised Code. Vice Mayor Gerber introduced the resolution. Mr. Smith stated that this is a companion piece and is required for the annexation hearing at the County. Vote on the Resolution: Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes; Ms. Salay, yes. Mr. Smith suggested that Council consider the fee waiver at this time. Mr. Lecklider moved approval of the fee waiver for the annexation petition. Mr. Reiner seconded the motion. Vote on the motion: Mr. Reiner, yes; Mayor Keenan, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes. Mayor Keenan noted that granting this fee waiver is consistent with past practice for the City. Resolution 71 -14 Intent to Appropriate a 0.206 Acre, More or Less, Fee Simple Interest; a 0.122 Acre, More or Less, Permanent Easement, a 0.199 Acre, More RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting August 11, 2014 Page 13 of 19 Field or Less, Permanent Easement; and a 0.101 Acre, More or Less, Temporary Easement from Pewamo, Ltd. For the Property Located along State Route 161 for the Construction and Extension of Industrial Parkway for the Academic Drive Phase 1 Project. Vice Mayor Gerber introduced the resolution. Mr. McDaniel stated that this land is needed for the new road to serve Ohio University. A map is attached to the legislation that indicates the speck areas. Vote on the Resolution: Mr. Peterson, yes; Ms. Salay, yes; Mr. Lecklider, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes. Resolution 72 -14 Authorizing the City Manager to Enter into a Construction Agreement with Columbia Gas to Relocate Two Gas Lines for the Sawmill Road /Hard Road Intersection Improvement Project. Vice Mayor Gerber introduced the resolution. Mr. Hammersmith stated that this agreement will facilitate the relocation of two gas lines for a total cost of approximately $510,000. The CIP budget included $550,000 for this project. Vote on the Resolution: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici- Zuercher, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes. Resolution 73 -14 Authorizing the City Manager to Enter into an Agreement with Rumpke of Ohio, Inc. for the Collection, Transportation, and Delivery for Disposal or Processing of Solid Waste, Recyclable Materials, and Yard Waste Generated by Residential Units, Municipal Facilities, and During Special Events. Vice Mayor Gerber introduced the resolution. Ms. O'Callaghan noted that the current agreement for solid waste terminates at the end of 2014. The Consortium members have been working on procurement of these services since the beginning of 2014. Bids for collection services were opened on May 20, and bidders had the choice of bidding status quo services, automated collection and contractor designed. Excellent bids were received for each of the options, as outlined in the staff report. Consortium members reviewed and discussed the bids throughout the month of June. The Consortium members indicated at the time that the preference for the majority of the communities was Rumpke's contractor designed bid Option A; however, a few of the communities found the proposed service day schedule unacceptable. The proposed collection day for all three services for Dublin was Wednesday, which staff believed would be unacceptable to Dublin residents, based on prior experience with a yard waste collection day change from Monday. The Consortium members collaborated to modify the proposed service day schedule to meet the members' needs. Therefore, the modified schedule had Dublin's service day as Monday. The modified service day schedule was discussed with Rumpke representatives at the time, and they indicated they would make every effort to accommodate the days of services as proposed by the Consortium. Based on that information, the Consortium members proceeded with their legislation processes. Dublin staff met with the Public Services Committee of Council in late June and Council passed Resolution 64 -14 on July 1, authorizing an agreement with Rumpke for the contractor- designed bid option A, so long as Dublin's service day is Monday. Consortium members then received notification from Rumpke that the service day schedules would not be changed. Later in the month, Rumpke confirmed that the RECORD u� &ROU�EDINGS Minutes of D u lm ity Counci o Meetia Al ON LEGAL BLANK INC FORM NO 10.8 111 August 11, 2014 Page 14 of 19 2 proposed service day schedules could not be changed, due to a couple of member communities opting for status quo over contractor- designed bid option A. Staff has therefore determined Rumpke's status quo bid is the lowest and best bid and maintains the same service specifications as currently exist. The bid price is a nearly 9 percent decrease from the current contract price. Staff recommends Council approval of Resolution 6414. Vote on the Resolution: Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes; Mayor Keenan, yes; Mr. Reiner, yes. OTHER • Proposed Resolution 66 -14 — Amending Section 10 (Voting Procedures) of the Council Rules of Order Ms. Readler stated that staff is recommending this amendment to the Rules of Order. It is in accordance with discussion at the June 24 Administrative Committee of the Whole meeting about clarifying the voting procedures. The amendment provides that an affirmative vote of four members of Council shall be necessary to pass any question, unless otherwise provided by the Charter. Under the Rules of Order, an amendment must first be read to Council and voted upon by a resolution at the following meeting. Staff recommends Council introduce and approve a Resolution authorizing the revisions at the August 25 Council meeting. Mayor Keenan noted that the summary was excellent and this will be scheduled for a vote on August 25. Ms. Chinnici - Zuercher stated that on page 4 of 4 — it mentions the Personnel Board of Review and the potential of the Board reviewing updates to the Personnel Policies in Chapter 33 of the Code -- if Council so desires. Council made it very clear in previous discussions that substantive work was needed for this Board, and that this is the kind of work desired for them. This potential assignment is outlined on page 3 and 4 of the memo. Ms. Readler responded that there are pending revisions to this Chapter and staff plans to bring those forward, together with input from the Board. This will occur in the near future. STAFF COMMENTS Ms. Grigsby stated: 1. A detailed report on the proposed Welland Street shared -use path was included in the packet. There are more residents in the Martin Road area opposed to the project than in support of it, and therefore staff recommends that the project not proceed. If Council desires, a public input session can be provided at an upcoming Council meeting. Staff is seeking Council's direction at this time. Mayor Keenan commented that another input session is not necessary, based on the feedback he has received. Mr. Peterson added that all of the citizens who were present earlier tonight were interested in this issue, and they were unanimously opposed to the connection. He interacted with many of these residents and attended the public input session previously hosted by the City. His only concern is the process — whether it will be scheduled on a Council agenda or not. He believes more input is preferable, but he understands the residents who were present earlier tonight left as they were under the impression this project would not be placed on an agenda in two weeks for discussion. Ms. Grigsby responded that, based on what has been heard to date, staff will not proceed with the project. A public hearing is therefore not necessary. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LBCAL BLANK. INC FORM NO 10148 August 11, 2014 Page 15 of 19 0 Mayor Keenan asked if a formal action by Council is necessary so that the project does not move forward. Ms. Grigsby responded that it is not necessary; based on feedback, staff will remove this project from the CIP and it will not move forward. Ms. Chinn ici-Zuercher stated that the residents' intent is that the project not be done. Mr. Peterson stated that the overwhelming majority of the residents do not want this connection done. They will be pleased if the project is not going to move forward. It was the consensus of Council that this project be removed from the CIP and will not move forward. Ms. Grigsby added that staff will inform the residents of the area by letter of this decision. Mr. Peterson added that he did have calls from some people today who were in support of the project, and it was not clear about the timing of discussion on this. Ms. Grigsby responded that staff can contact them and let them know of the discussion tonight. They are always welcome to attend a meeting and speak regarding items not on the agenda. 2. A memo was included in the packet regarding June digital communications. She highlighted the portion regarding various projects and updates on the status of them. Information is also on the website about capital projects and their status. The goal is to have an icon where a user can click and obtain detailed information about the status of a project, in particular when activity will occur in a neighborhood. As the projects are completed, that information will be shared as well. This is all part of the effort to have information available to residents in a timely manner. 3. A packet of information was provided to Council regarding the adult family home issue. Staff plans to contact the area residents to let them know it will be scheduled on the Council agenda of August 25 as a second reading /public hearing. Ms. Salay asked if the residents will be provided a copy of the report in advance of the meeting. Ms. Grigsby responded that staff will share that information with the neighborhood residents. 4. There were questions about the Irish Festival attendance. Staff estimates the attendance in the range of 98,000, which is a bit lower than last year. Overall revenue will likely be about the same, although there was a decrease in beverage sales by 9.6 percent. That corresponded with the ticket sale numbers. Staff estimates that the ticket sales were down by about the same percentage as beverage sales. There were fewer people attending overall, but the revenues will likely be about the same due to increased sponsorships, vendor permits, food licenses, ticket price increase. A more detailed report will be provided to Council in the near future. 5. Acknowledged Jenny Delgado's assistance in serving as Acting Clerk in the absence of the Clerk and Deputy Clerk! 6. Recognized all of staffs efforts leading up to and during the Irish Festival. Everyone dealt quickly with the rain, supplying mulch to the grounds. The prompt trash removal was noted by many of the vendors. She thanked all of staff for their hard work! COUNCIL COMMITTEE REPORTS Council Representative to Planning & Zoning Commission Ms. Salay reported that the Commission met on Thursday and had two items on the Consent Agenda. One of these was pulled from the Consent Agenda — Avondale Woods, which is a fairly large neighborhood in the very southwest portion of the City. It will be forwarded to Council in the near future as a rezoning and preliminary development plan. The Spa at River Ridge at its new location was another item on the Consent agenda. They will relocate to the former R.C. Olmsted building on Wall Street — it includes a fountain in front with dolphins and a large art piece in the building. She RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting. August 11, 2014 Page 16 of 19 Held believes it is a data center for credit unions. Staff and the applicant have worked closely with the neighboring residents, and this should result in a very smooth transition for the relocated Spa. Excellent presentations were given by staff and the applicant. Crawford Hoying secured their first approval that evening. One issue she noted relates to the presence of the cycle tracks on each side in the shopping corridor. She is aware that Crawford Hoying has some concerns with that, and she does as well — mixing the bicycle traffic with the pedestrians and outdoor dining. When Council reviews the area rezoning, perhaps more discussion can take place about the bicycle infrastructure. It is part of the oval loop track through the whole Bridge Street District and it intersects with the bridge. Her colleagues on the Commission disagreed, and felt that the bicycle infrastructure should remain in place, even if buildings had to be moved back to accommodate. Council Standing Committees Ms. Chinnici - Zuercher, Finance Chair stated that: 1. The Committee met earlier this evening. She is pleased to announced that Dublin's fiscal position remains solid. Even though there have been some employers moving out of Dublin, there have been others moving in or increasing employee numbers. She acknowledged the City Manager, the Finance Department and Economic Development staff for their work in managing the City's funds so successfully. 2. The Committee reviewed the application of the Dublin Arts Council for a $12,000 hotel /motel tax grant for the Eddie Adams photography exhibit that begins Memorial Day of 2015 and continues through September 11, 2015. The Committee recommends approval. Ms. Chinnici - Zuercher moved approval of the recommendation of the Committee. Mr. Gerber seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mr. Peterson, yes. Vice Mayor Gerber, Administrative Chair reported that the search firm of Ralph Andersen & Associates was selected to conduct the City Manager search. The project director for this engagement is President/CEO Heather Renschler, a native of northwest Ohio. City Council has begun the process of developing the list of characteristics and attributes desired in the new City Manager. This information and supporting documentation will be made available online for interested individuals. A more specific timetable is being developed and will be announced at a later date. COUNCIL ROUNDTABLE Mr. Peterson: 1. Echoed Ms. Grigsby's comments regarding the staff support for the July 4"' event and the Irish Festival. They exceeded everyone's expectations, and their hard work is appreciated! 2. He was saddened to learn tonight that Officer John Wright is retiring from the Police Department. He worked with Officer Wright in serving as a Magistrate in Mayor's Court and he has had occasions to call upon him for assistance in his neighborhood. He thanked him for his dedicated service to the City. Ms. Salay: 1. Called to Council's attention the Tuttle Crossing Boulevard extension and request for a grant, as outlined in a memo in the packet. She clarified that this project is not included in the five -year CIP — other than the "beyond" the five year listing. If the City were to be successful in obtaining a grant, would the project have to be built on that timeframe? She wants to ensure that this is a project serving Dublin and its residents. In the current environment, it would RECORD OF PROCEEDINGS Minutcs of Dublin City Council Meeting IA' YFON L G. BUNK, IWC, FORM NO, 101 8 August 11, 2014 Page 17 of 19 i Held 20 be serving a region that needs to give further consideration to the development patterns before they rely upon Dublin to extend this road. Ms. Grigsby responded the road extension serves the region as well as the City. The traffic in the Woemer- Temple and Avery Road areas experience delays and the road extension would provide relief to the City and the region. If the City is successful in obtaining a grant, the City has the option of not accepting the grant. The funds would not be available until 2019. If the City does not accept a grant, however, it may impact how the City is viewed in terms of future grants. The City does have the option to decide at a later date, if the grant is approved. Ms. Salay asked if TIF funds would be used for this roadway extension. Ms. Grigsby responded affirmatively — it will be funded out of the Nationwide or the Rings /Frantz TIF under the current programming. Ms. Salay noted that this is a project where the City needs to give careful consideration to the potential consequences. It may increase development pressure westward going forward. Mr. Gerber stated that he has concerns as well. He would like to have more information about the necessity of this project. Ms. Grigsby responded that staff can provide this information. She added that if the additional grant funds are obtained, an option to be considered is modifying the existing TIF that would allow the City to extend Tuttle Crossing further to the west, which will be needed at some future point. This is a way to provide additional funding for the long term. Mayor Keenan commented that it appears there is a lot of big box development planned in the Columbus area of Avery Road. Given the type of development that has occurred in the Hayden Run corridor, it is important to give this roadway extension careful consideration. Ms. Grigsby noted in regard to the driving range on Avery that there have been proposals for big box retail and Columbus has not approved these. Their preference is not to have big box retail, and they believe having the road extended provides better reasons for it to develop commercially than with retail use. Mayor Keenan asked if it is possible to have some assurance about their future plans should Dublin decide to do the roadway project. Ms. Grigsby responded that staff will look into this, but it may be difficult to secure this. Ms. Salay stated that Columbus has complete discretion in zoning matters, and if their community plan calls for office, they have the ability to disapprove a retail use. She has had many citizens ask about the timing of this roadway extension and the resulting development pressure. There is already high density residential in place on what will be Tuttle Crossing Boulevard and Avery Road. Mayor Keenan stated that on the other hand, in terms of how this road extension could help, it would connect the Eiterman Road and tech center areas to the south. That information would be helpful to understand. Mr. Gerber agreed, noting that a comprehensive report would be very helpful. Ms. Grigsby stated that the memo was included in this packet due to the need to have legislation at a future meeting. Staff was aware of some concerns on Council's part, but believes this is an opportunity longer term. Ms. Salay continued: 2. She has heard from a neighborhood where there are concerns about speeding. The speed trailer has been in place. In the past, there was a program that Minutes of OAY ON LEGAL BLAND. iW_ FORM NO 16148 Held August 11, 2014 Page 18 of 19 2p would provide radar devices to residents who would be trained to operate the devices by the Police department. The neighborhood firmly believes there is e speeding problem, yet the Stealthstats indicate there is not. Chief von Eckartsberg stated that, technically, there is a program available, but it has seldom been requested. He will contact Ms. Salay to discuss this further. 3. The Dublin Mid - Century Neighborhood has requested curb and gutter for their streets. She understood that a cost estimate for these items was to be presented as part of the CIP, but she did not see this information in the CIP binder. Ms. Grigsby stated that Engineering submitted information with the costs for curb and gutter for various streets, and she will check to see if this specific project is included. Ms. Chinnici - Zuercher: 1. Thanked staff for all of their work on the Irish Festival. She is song to hear that the attendance was lower, but it was a well -run event and staff did a remarkable job in addressing the rain situation. 2. Commented that she attended the Dublin Arts Council Sundays at Scioto concert last evening, where staff provides support as well. She thanked all of staff who work at these community events and ensure the safety and smooth operation of the events. 3. Noted that a memo was included in the packet about Washington Township and the City's interest in Kaltenbach Park and the Community Center. She asked if Council action or direction is needed. Ms. Grigsby responded that discussion was held with Council a few months ago, and staff is gathering additional information from the township. Mayor Keenan asked that staff provide information about the costs and amount of labor involved in maintaining these, should the City accept them. 4. Asked for clarification about the I270/US33 interchange project update, specifically the arts element. What is the cost of the art elements, and is there an expectation that 100 percent of that cost will be funded from hotel /motel tax revenues? Ms. Grigsby responded that the amount in the memo -- $300,000 plus out of the $500,000 in design -- all relates to the art. Much of what was needed for the art was design work. The other portions are incorporated into the project. Ms. O'Callaghan stated that the artwork is actually an incidental cost to the construction of the retaining wall, so ODOT won't be separating out that cost and charging it to Dublin. There is no cost attributable to the art for Dublin. Ms. Chinnici - Zuercher asked what is included in the $2 million for aesthetics. Ms. O'Callaghan responded that includes landscaping in the infield areas of the interchange, painting of the guardrail to match the Dublin colors, and other aesthetics aside from the art. Ms. Chinnici - Zuercher stated that this will not be funded by hotel /motel tax. Mayor Keenan stated it is important not to exhaust the hotel /motel tax funds. Ms. Grigsby stated that the intent is that much of this will be funded through the identified TIFs. The hotel /motel tax monies will fund the $300,000 plus art design costs. RECOR p( Meeting Mayor Keenan suggested that Washington Township may be able to provide some funding, given their road and bridge funds. RECORD' Minutes of Du m i ounce Meeting August 11, 2014 Page 19 of 19 Held Mr. Lecklider echoed the positive sentiments regarding the staff contributions to the Festival, as well as all of the volunteer residents who contributed to both the July 4"' event and the Irish Festival. Council has heard many positive comments about both events. He hopes that the staff who worked very hard at these events will be able to enjoy some vacation time! Mr. Reiner agreed with everyone's positive comments about the Irish Festival. He always talks with the vendors, and heard from just a few that their sales were not as strong as last year. All others were very pleased. They overwhelmingly commented that Dublin's is the best staged, organized Irish Festival. It is the largest three -day Irish Festival in the world. The same positive comments are made about the Memorial Tournament and the hospitality for those who visit Dublin. Congratulations to everyone! Vice Mayor Gerber stated that at the earlier Finance Committee meeting, there was discussion about the age of most veterans in Dublin. There was coverage in social media about some recent graduates of Dublin Scioto High School who serve in the military and regularly attend the Festival. The Memorial Tournament acknowledges Veterans on a particular day, and perhaps the City could do something similar at the Irish Festival — a Veterans Appreciation Day. This would allow the City to recognize the military and the veterans at the Festival. Mayor Keenan suggested that staff prepare some concepts for this recognition. Ms. Grigsby responded that there is a reduced admission fee for the military personnel. Staff can review some other options for recognition. Mayor Keenan: 1. Reported that he met with the Director of Finance of CareFusion and Mr. McDaniel regarding some economic development opportunities. He has another meeting scheduled tomorrow with Mr. McDaniel and representatives of Nestle. These meetings have been scheduled in follow -up to Council's discussion about having opportunities to meet with CEOs of Dublin companies. He encouraged Council members to review the list of meetings provided by staff so that they can be involved in this effort. The executives appreciated the fact that an elected official was available to meet with them. 2. The July 4"' concert was great and everyone enjoyed the great weather. The City was honored to have Senator Rob Portman and his wife participate in the opening ceremonies for the Dublin Irish Festival. They spent time with staff and visited the Festival grounds for over two hours. Rep. Stephanie Kunze and Rep. Mike Duffey also attended the ceremonies, along with their spouses. 3. Thanked all of Council, and the Administrative Committee for their work in selecting a search firm for the new City Manager. 4. Noted that September has been designated as "End Distracted Driving Month." There are some initiatives forthcoming in regard to this enforcement and educational effort. ADJOURNMENT TN meeting was adjourned at 9:39 p.m. ;J ayor — Presiding bfficer A g Cle of Council