123-99 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
Ordinance No._____________123-94 Passed_____________________ _ _19________
AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDGET
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2000 AND
DECLARING AN EMERGENCY
w.o WHEREAS, Section 8.02(a) of the Dublin City Charter requires the City Manager
to prepare and submit the annual budget to City Council; and
WHEREAS, City Council has received and reviewed the annual budget for 2000;
and
WHEREAS, the Administration has incorporated in the attached 2000 Operating
Budget all modifications as requested by City Council as a result of the budget
review workshops.
NOW, THEREFORE, BE IT ORDAINED, by the Council of the City of Dublin,
State of Ohio, of the elected members concurring that:
Section 1. The 2000 Annual Operating Budget attached as an Exhibit be, and hereby
is, approved.
Section 2. That this ordinance is declared to be an emergency necessary to protect
the health, safety and welfare of the residents of the City, and for the further reason
that the annual operating budget must be in effect by January 1, 2000. This
Ordinance shall be in effect on January 1, 2000.
r..
Passed this ~.3~~ day of ~ L"' , 1999.
i
Mayor -Presiding Officer
ATTEST:
i
i
Clerk of Council
1
i
hereby certify thnt crn+es of t11is Ord'na~ce%, , ~ - Fo re pocterl n the
City of Dublin in accordance with Section 731.15 of the ;t`:o P,evaed ode.
Cleric of Council, Dublin, Dhio I
G:\DATA\FINANCE\Bud-2000\ 123-99. doc
Office of the City Manager
5200 Emerald Parkway ~ Dublin, Ohio 43017-1006
Phone: 614-761.-6500 ~ Fax: 614-SS9-0740
CITY' OF UL BLL\
MEMO
To: Members of Dublin City Council
From: Timothy C. Hansley, City Manager
Date: December S, 1999
Re: Ordinance No. 123-99, 2000 Operating Budget
Initiated by: Marsha I. Grigsby, Director of Finance
Ordinance No. 123-99 provides for the adoption of the 2000 Operating Budget. As a result of the
budget review meetings, modifications as requested by City Council have been incolporated in the
budget document as well as the companion Annual Appropriations Ordinance, Ordinance No. 134-
99.
The following items reflect the requested modifications and corrections to the Proposed 2000
Operating Budget:
General Fund
City Council (page 2)
• Reduced account 2240 (Ceremonial Functions) from 540,000 to 525,90. The allocation for
the Memorial Tournament dinner was reduced by 512,000 and the amount requested for the
Memorial Toumament badge package was increased by 590. The allocation forthe Memorial
Tournament dinner was adjusted to S3,000 based on actual expenditures of $2,361 in 1999.
Division of Community Relations (page 13 and 14)
• Reduced account 2512 (Special Projects/Programs) by 5,000 to eliminate the allocation for
a Southwest area celebration. The Budget Summary note for account 2S 12 deleted the
reference to the Avery/Muirfield Drive interchange and added reference to recognizing the
millennium.
. Division of Planning (page 30-32)
• Added a Planner I position with the position to focus on the update of the Zoning Code.
• Increased accounts 21 10, 2120 and 2201 for the additional Planner 1 position.
Division of Grounds and Facilities
Facilities (page ~6)
• Added an additional comment Co the Budget Summary note for account 230 with regard to
CCn0vat10I7S of COLlI1C11 C1lambeCS.
Memorandum
December 8, 1999
Page Two
Miscellaneous Accounts/Contingencies
Records Management (page 61)
• Reduced account 2201 (Conferences/Mileage) by $3,500. This should have been adjusted prior
to the proposal being submitted to City Council.
Division of Enaineerin~ (page 64)
• Correction of typographical error on Budget Summary notes. The account number was 2340
and should have been account 2430.
Street Maintenance and Repair Fund
Division of Streets and Utilities (page 68)
• Reduced account 2120 by $28,000. This reduction is based on the recalculation of benefits and
should have been adjusted prior to the proposal being submitted to City Council.
Hotel/Motel Tax Fund
Division of Conununity Relations (page 99)
• Reduced various accounts for Irish Festival programming by $1 19,258, bringing the total
estimated expenditures for the event to $600,000.
Capital Improvements Tax Fund (page 111)
The 2000 Budget for Other Projects and Equipment has been broken down into the accounts
reflected on page 113.
If you need any additional information or have any questions, please do not hesitate to contact
Marsha.
G'.PIiI.~.DKP'~A~)\210-~)-m~mo.~luc
CITY OF DUBLIN, OffiO
OPERATING BUDGET FOR 2000
TABLE OF CONTENTS
List of Officials i
Summary By Fund ii
Revenue Comparisons iv
Revenue Comparisons -General Fund vi
evenue Projections vii
Recap of 2000 Requests xiii
2000 Bond Payment Schedule xv
2000 Note Payment Schedule xvi
Financial Management Policies xvii
City Council Goals xix
2000 OPERATING BUDGET
GENERAL FUND
City Council 1
Office of the City Manager 4
Department of Administrative Services
Division of Human Resources/Procurement 7
Division of Community Relations 12
Division of Court Service 15
Division of Information Technology 18
Department of Finance
Division of Accounting and Auditing 21
Division of Taxation 24
Department of Development
Office of the Director of Development 27
Division of Planning 30
Division of Engineering 33
Division of Building Standards 36
Division of Economic Development 39
~ Department of Law 42
Department of Service
Office of the Director of Service 45
Solid Waste Management 48
Division of Grounds and Facilities
Grounds 51
Facilities 54
Division of Streets and Utilities
Vehicle & Equipment Maintenance 57
Miscellaneous Accounts 60
Transfers 65
SPECIAL REVENUE FUNDS
Street Maintenance and Repair Fund
Division of Streets and Utilities 67
Division of Engineering 70
State Highway Improvement Fund
Division of Streets and Utilities 72
Division of Engineering 75
Cemetery Fund
Division of Grounds and Facilities 77
..r. -
SPECIAL REVENUE FUNDS (Continued)
Recreation Fund
Division of Recreation Service 80
Community Recreation Center 83
Community Recreation Center -Facilities 86
Safety Fund
Division of Police 89
Swimming Pool Fund
Division of Recreation Services 92
Permissive Tax Fund 95
Hotel/Motel Tax Fund
Division of Community Relations 98
Education and Enforcement Fund
Division of Police 101
Law Enforcement Trust Fund
Division of Police 103
Mayor's Court Computer Fund 105
DEBT SERVICE FUNDS
General Obligation Debt Service Fund 108
Special Assessment Debt Service Fund 108
CAPITAL PROJECTS FUNDS
Capital Improvement Tax Fund 110
Parkland Acquisition Fund 114
ENTERPRISE FUNDS
Water Fund
Division of Streets and Utilities 116
Division of En ineerin 119
g' g
Sewer Fund
Division of Streets and Utilities 121 ..rr
Division of Engineering 124
Merchandising Fund 126
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance Fund 129
Liability Self-Insurance Fund 131
Workers' Compensation Self-Insurance Fund 133
TRUST AND AGENCY FUNDS
Trust Fund
Drug Enforcement Fund 135
Agency Funds
Dublin Convention and Visitors Bureau Fund 135
Agency Fund 135
2000
OPERATING BUDGET
CITY OF DUBLIN, OHIO
COUNCIL
Charles W. Kranstuber, Mayor
Cathy A. Boring, Vice-Mayor
Robert E. Adamek
Thomas M. McCash
Gregory S. Peterson
Cindy Hide Pittaluga
John G. Reiner
Clerk of Council, Anne Clarke
City Manager -Timothy C. Hansley
Assistant City Manager/Director of Development -Richard B. Helwig
Director of Law -Stephen J. Smith
Director ofFinance -Marsha I. Grigsby
Director of Human Resources/Procurement -David L. Harding
Director of Service -Dana L. McDaniel
Chief ofPolice -Robin D. Geis
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-iii-
2000 BUDGET-CITY OF DUBLIN, OHIO
REVENUE COMPARISONS-ALL FUNDS
1998 1999 1999 2000
Actual Budget Estimate Budget
GENERAL FUND $32,337,230 $30,621,050 $35,749,778 $37,145,154
SPECIAL REVENUE FUNDS
Street Maintenance and Repair 1,257,743 2,377,600 1,733,600 2,575,800
State Highway Improvements 68,801 54,900 59,710 55,500
Cemetery 34,281 21,000 19,010 15,000
Recreation 2,216,750 3,566,950 3,026,234 4,604,000
Safety 4,937,345 5,476,389 5,111,115 6,053,800
Swimming Pool 204,002 174,100 229,550 330,000
Permissive Tax 103,668 80,000 107,010 80,000
Hotel/Motel Tax 1,264,419 1,229,000 2,952,034 1,550,750
Enforcement and Education 3,843 2,500 3,400 2,500
Law Enforcement Trust 1,317 200 1,300 800
Mandatory Drug Fine 80 0 70 0
Mayor's Court Computer 18,867 10,500 19,900 13,000
DEBT SERVICE FUNDS
General Obligation Bond Retirement 28,907,981 12,051,520 12,079,913 15,662,724
Special Assessment Bond Retirement 114,430 80,500 69,235 50,000
1992 Special Assessment Bond Retirement 128,865 118,500 124,062 119,000
CAPITAL PROJECTS FUNDS
Capital Improvements Tax 18,438,425 16,403,000 17,765,112 22,929,000
Park Development 584,293 290,000 595,490 1,810,000
Tuller Road Improvement 62,500 0 0 0
Community Recreation Center 5,855,519 750,000 846,000 0
Southwest Area Improvements 6,769,925 50,000 354,500 0
Frantz Road Improvements 2,672,818 0 267,838 0
Ruscilli TIF 0 0 1,072 120,000
Pizzuti TIF 396,500 0 0 70,000
Applied Innovation TIF 170,650 140,000 160,798 160,000
Transportation Improvement 2,547,766 1,000,000 1,050,000 1,370,000
Thomas/Kohler TIF 249,706 190,000 500,313 363,000
Metatec TIF 133,921 130,000 201,744 195,544
McKitrick TIF 671,377 202,600 331,691 712,012
Public Works Commission 1,129,121 0 77,027 0
Safety Solutions TIF 40,237 40,000 46,001 46,000
Duke Realty Investment TIF 159,573 159,500 182,431 182,431
Perimeter CenterTlF 171,626 175,000 224,914 215,229
Rings Road TIF 172,000 0 3,765,000 135,435
Scioto Bridge Construction 8,841,772 0 245,000 0
Radio System Improvements 1,003,159 0 845,000 0
Avery-Muirfield Interchange 0 0 3,000,000 6,000,000
12/13/99
Filename:t:\per\mig\gpropriv\OObudgetlrevcomp2
-iv-
2000 BUDGET-CITY OF DUBLIN, OHIO
REVENUE COMPARISONS-ALL FUNDS
1998 1999 1999 2000
Actual Budget Estimate Budget
ENTERPRISE FUNDS
Water 2,314,564 1,416,500 1,945,000 1,496,340
Sewer 3,369,638 2,235,500 2,463,650 2,255,300
Merchandising 11,370 10,100 10,100 10,000
Upper Scioto West Branch Interceptor 3,529,361 0 100,000 500,000
err INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance 1,494,408 1,775,000 2,248,598 1,607,500
Liability Self-Insurance 149,216 15,000 35,437 0
Worker's Compensation 518,170 10,000 71,562 255,000
TRUST AND AGENCY FUNDS
Drug Enforcement Trust 0 0 0 0
Cemetery Perpetual Care 26,075 19,500 40,500 30,500
Convention and Visitors' Bureau 341,480 296,000 412,500 453,500
Other Agency 1,109,632 1,244,000 1,613,000 1,275,000
TOTALS 134,534,424 82,416,409 100,686,199 110,449,819
Less:
Transfers and advances (27 008 892) (24,572,480) (25,727,419) (30,849,248)
Sub-total 107,525,532 57,843,929 74,958,780 79,600,571
Debt Issuances/SIB and OWDA Loans _ (44 940,146) (5,500,000) (12,443,000) (16,743,000)
TOTAL REVENUE $62,585,386 $52,343,929 $62,515,780 $62,857,571
12/13/99
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-v-
2000 BUDGET-CITY OF DUBLIN, OHIO
REVENUE COMPARISONS-GENERAL FUND
1998 1999 1999 2000
Actual Budget Estimate Bud et
TAXES
Property Taxes $1,078,394 $1,088,405 $1,121,839 $1,167,300 ~
Income Taxes 25,760,206 25,958,880 29,109,000 31,437,720
INTERGOVERNMENTALREVENUE
Homestead/Rollback 119,372 112,200 124,975 131,220
Personal Property Reimbursement 10,370 5,000 5,000 5,000
Local Government 1,066,027 891,800 1,055,000 1,074,500
Estate Taxes 379,533 25,000 116,205 25,000
Cigarette Taxes 744 600 800 700
Liquor and Beer Permits 31,324 20,000 31,278 25,000
CHARGES FOR SERVICES
Grants-State 0 0 2,865 0
General Fees and Charges 19,700 7,500 9,005 2,000
Sale of Fuel 0 0 0 175,000
FINES,LICENSES AND PERMITS
Fines and Forfeitures 208,627 192,000 208,000 204,000
Licenses and Permits 1,913,090 1,057,165 1,675,924 1,110,050
OTHER REVENUES w
Interest Income 1,062,084 600,000 787,200 554,500
Other 273,507 117,500 201,051 123,500
NONOPERATING REVENUE
Transfers/Advances 414,252 545,000 1,301,636 1,109,664
TOTAL GENERAL FUND REVENUE $32,337,230 $30,621,050 $35,749,778 $37,145,154
12/13/99
Filename:t:\per\mig\gpropriv100budget\revcomp
-vi-
2000 BUDGET -CITY OF DUBLIN
REVENUE PROJECTIONS FOR 2000
Projecting revenues is an important element in the preparation of an operating budget. The
City's Annual Budget Calendar reflects that the projection of revenues is completed prior
to receiving budget requests. Revenue projections and their level of growth should be used
to evaluate the level of growth allowed for operating expenditures. As stated in our Capital
Improvements Program (CIP), both City Council and the Administration recognize that
controlling the rate of growth on the expenditure side will provide additional funding for
capital improvements.
As part of the Administration's budget philosophy, as reflected in the Financial Management
Policies section of the budget document, we will continue to estimate annual revenues by
a conservative, objective, and analytical process. It is better to underestimate revenues
which result in an increase in our fund balances than to overestimate and have a shortfall.
Our goal is to make reasonable revenue projections, especially for our key revenues such
as income taxes; property taxes; intergovernmental revenues; and charges for services.
The following information provides projections for the major revenue sources of the City
for 2000. The information provides actual information for 1997 and 1998, estimates for
1999, and projections for 2000, 2001, and 2002.
GENERAL FUND
Propert~Taxes
1997 $ 1,011,799
1998 1,078,394
1999 1,121,839
* 2000 1,167,300
2001 1,202,319
2002 1,238,389
M-- * This projection is slightly less than the amount certified by the Franklin County
Budget Commission. The tax revenue estimates certified by the Budget
Commission are based on December 1998 valuation data and preliminary new
construction as of January 1, 1999. The property tax revenue estimates may
increase or decrease when actual valuation data becomes available in late
December.
The projected revenues for 2001 and 2002 reflect a 3% increase each year.
Property taxes are also received in the Safety Fund and General Obligation Debt Service
Fund. These funds would reflect the same growth pattern.
-vii-
d
2000 BUDGET -CITY OF DUBLIN
Income Taxes (General Fund only
1997 $ 21,083,079
1998 25,760,206
1999 29,109,000 ~
2000 31,437,720
2001 33,323,983
2002 34,656,942
The actual revenue and projections reflect 75% of the total income taxes collected. The
remaining 25% is reflected in the Capital Improvements Tax Fund and by Ordinance can
only be used for capital improvements.
As we are all aware, income tax revenues are our largest revenue source. In 1998 income
tax revenues comprised 80.9% of our General Fund operating revenues and 57.9% of all
governmental operating revenues. Because of the importance of our income tax collections,
we monitor income tax collections almost on a daily basis.
Our 1999 income tax revenues are estimated to increase 13% over 1998 collections. This
estimate is based on collections through September. In making current yeaz estimates, we
have relied on the Income Tax Receipt Summary Report, a report that compazes the current
year collections by type to last year's collections by type, and an in-house spreadsheet
indicating total collections by month, percentage of increase/decrease and each month's
collection as a percentage of total collection for past yeazs. Through September, income tax
revenues were up in excess of 20%; however, the fourth quarter in 1998 was exceptionally
strong and our projection assumes the fourth quarter for 1999 will be up approximately 6%.
The 2000, 2001, and 2002 projections are consistent with our projections made earlier this
year when we were preparing our 2000-2004 CIP. In reviewing the appropriateness of these ~
projections, we have reviewed current year collections by type. In light of the recent
commercial growth, it may appear our estimates for 2000, 2001 and 2002 are conservative;
however, these projections are also used to determine our debt capacity and over estimating
could result in negative long-term consequences. As we have in the past, excess revenues
will be subsequently used to fund capital projects.
We recognize the next few years should be "good years" in terms of income tax revenue
collections. The City has aggressively pursued high-end commercial development which
has resulted in several major corporate expansions and several corporate relocations to
Dublin. In conjunction with our existing tax base, we are hopeful that our revenue
projections are low and unanticipated revenue will be available for subsequent
programming.
Our projections reflect an 8% growth rate for 2000, a 6% growth rate for 2001, and a 4%
growth rate in the year 2002. Since 1990, the City has experienced double-digit growth in
its income tax revenue, with the exception of 1993 and 1994 when the rates of growth were
9.7% and 9.8%, respectively.
-viii-
2000 BUDGET -CITY OF DUBLIN
:~,y:;
Intergovernmental Revenues
There are several different revenues that comprise intergovernmental revenues in the
General Fund. The two most significant revenues are local government and estate taxes.
Local Government
1997 $ 909,528
1998 1,066,027
1999 1,055,000
2000 1,074,500
2001 1,100,000
2002 1,100,000
Local government is the State of Ohio's revenue sharing program, whereby local
governmental entities share a portion of the State's sales tax, income tax, corporate franchise
tax, and public utility excise tax. A portion of the funds are distributed directly from the
State of Ohio to the City and a portion of the funds are distributed to the counties who, in
turn, distribute to local governmental entities.
The 2000 projection reflects a slight increase in this funding source. This projection is
based on a confirmation of the 2000 distribution from Franklin County. 2001 and 2002
assume relatively no increase because this program is one of the first programs the State has
continued to target for their budget reductions.
Estate Taxes
1997 $ 156,799
1998 379,533
1999 116,205
2000 25,000
2001 25,000
2002 25,000
This clearly is a very volatile revenue source. We would anticipate this revenue could
become a significant revenue source in the future. This is a revenue that is unpredictable
and for this reason we will continue to be very conservative in our projection.
-ix-
2000 BUDGET -CITY OF DUBLIN
Licenses and Permits
Various licenses and permits are issued by the City with the vast majority of which are
related to development and building activity with the City.
1997 $1,619,456
1998 1,656,207
1999 1,432,414
2000 913,350
2001 950,000
2002 975,000
The City has adopted a new fee structure based on the cost of providing services. The intent
of this method is to identify the benefactor of a service that is not a general public service
and charge them a user fee based on the cost to provide the service. The total revenue
collected for development and building activity fees is dependent upon the economy and can
fluctuate significantly from year to year.
SPECIAL REVENUE FUNDS
Motor Vehicle License Taxes and Gasoline Taxes
1997 $ 830,351
1998 850,689 ,
1999 729,710
2000 686,500
2001 700,000
2002 710,000
These revenues can only be used for the repair and maintenance of streets and state
highways and are based on the number of motor vehicle license registrations. The City
receives 34% of the motor vehicle registration fees charged for vehicles registered in one
of our taxing districts. The gasoline taxes received by the City are based on the number of
vehicles registered in our taxing districts and the amount of state assessed gasoline taxes
collected. Due to errors in distribution by the Ohio Bureau of Motor Vehicles, these
revenues fluctuate based on the results of motor vehicle registration audits performed by
local jurisdictions.
-x-
w
°..x„ 2000 BUDGET -CITY OF DUBLIN
Recreation Fees
In 1996, the Dublin Community Recreation Center (CRC) was opened. When the rate
structure was established for the CRC, the intent was that operating costs would be
significantly covered by user fees collected. The rates established for other recreational
programming are based on a goal of 50% cost recovery.
w!~
CRC Total
On1v Recreation
1997 $ 1,448,821 $ 1,931,804
1998 1,716,892 2,178,787
1999 1,721,900 2,186,234
2000 1,782,200 2,174,000
The activity level of the CRC will be closely monitored throughout the year. In 1997 and
1998, the revenues generated by user fees funded the operating costs of the facility. The
estimated operating costs have increased in 1999 as a result of the Phase II expansion that
will be opened in early 2000 resulting in estimated expenditures exceeding revenues by
approximately $500,000. The revenues for 2000 project $200,000 in revenues from the
expanded area which includes a community hall, a theatre, and arts and crafts classroom.
Hotel/Motel Taxes
1997 $ 782,378
1998 1,024,442
1999 1,237,500
2000 1,359,750
2001 1,449,600
2002 1,478,592
These amounts reflect 75% of the total hotel/motel taxes collected. The remaining 25% is
recorded in the Dublin Convention and Visitor's Bureau Fund and distributed to the Bureau
on a monthly basis.
The City, the Convention and Visitor's Bureau, and administrators from the local hotels
have worked to identify "slow times" as far as hotel vacancies and have tried to schedule
events to maximize occupancy rates. They have worked with event organizers to coordinate
schedules and promote events that result in overnight stays in the City.
The 2000 projection assumes the new Embassy Suites will be operational for 6 months and
an increase of 2% from the existing hotels. It is anticipated that another hotel, the
Hawthome Suites, will come on-line sometime in early to mid-2001. These projections do
not reflect increased revenue for the Hawthorne Suites because the affect the Embassy
Suites may have on the existing occupancy rates has not been determined at this time.
-xi-
2000 BUDGET -CITY OF DUBLIN
ENTERPRISE FUNDS
Water and Sewer Surcharges
1997 $ 1,627,892
1998 1,861,606
1999 1,695,000
2000 1,868,840
2001 1,921,392
2002 1,975,992
The user fees provide the funding for ongoing maintenance of the water and sewer systems.
User fees have not been increased since 1996. The revenue projections reflect growth in
users.
Water and Sewer Tap Fees (Capacity Charges)
1997 $ 3,462,068
1998 2,838,776
1999 1,711,000
2000 1,108,500
2001 1,007,500
2002 1,007,500
We have experienced a much higher rate of revenue growth from capacity charges because
of higher than expected growth in residential taps issued and the recent extraordinary
commercial growth. We do not expect this rate of growth to continue. The estimates
reflected assume the issuance of 325 taps in 2000, 2001, and 2002. The capacity charge
revenues also include 55% of the City of Columbus' charge assessed in 1997, 50% in 1998,
25% in 1999, and 10% in 2000. Effective January 1, 2001, we will no longer retain any of
the capacity charge assessed by the City of Columbus. In 1997 the City retained $589,597
from these fees, 1998 we retained $448,018, and we estimate the 1999 figure to be
$174,000. wwi
The Administration has made tentative projections for revenues and expenses in the Water
and Sewer Funds through 2014 and 2017, respectively. The projections are revised
annually. The completion of the Community Plan update and the information that will be
made available from the geographic information system (GIS) being refined by the
Department of Development will provide information on the availability of developable
land, the type of development and the infrastructure needs based on the anticipated
development.
-xii-
2000 BUDGET-CITY OF DUBLIN, OHIO
RECAP OF 2000 REQUESTS
°4:
Total Budget Total Budget Total
Fund/Department/Division Budget By Fund By Fund Type Total
GENERAL FUND
City Council/Boards & Commissions $424,700
Office of the City Manager 498,600
Administrative Services
Human Resources 707,100
Procurement 327,250
Community Relations 681,830
Court Services 363,175
Information Technology 1,189,440
Department of Finance
Division of Accounting & Auditing 740,900
Division of Taxation 1,948,300
Department of Development
Office of Director of Development 393,500
Division of Planning 1,786,050
Division of Engineering 1,865,500
Division of Building Standards 997,000
Division of Economic Development 222,000
Department of Law 876,000
Department of Service
Office of Director of Service 278,600
Solid Waste Management 1,337,780
Grounds 2,649,310
Facilities 1,541,575
Vehicle & Equipment Maintenance 1,166,050
Miscellaneous Accounts
Office of the City Manager 1,426,450
Division of Accounting & Auditing 188,000
Division of Engineering 311,670
Transfers 22,080,000
$44,000,780 $44,000,780
SPECIAL REVENUE FUNDS
Street Maintenance and Repair
Division of Streets & Utilities 2,434,875
Division of Engineering 119,610
2,554,485
State Highway Improvements
Division of Streets & Utilities 69,500
Division of Engineering 43,000
112,500
Cemetery
Division of Grounds & Facilities 136,100
136,100
Recreation
Division of Recreation Services-Recreation 1,232,970
Division of Recreation Services-CRC 2,725,550
Division of Grounds & Facilities-CRC 826,150
4,784,670
Safety/Police
Division of Police 5,970,400
5,970,400
Swimming Pool
Division of Recreation Services 404,740
404,740
12/13/99
Filename:t:\per\mig\gpropriv\OObudget\regrecap (Continued)
-xiii-
I
2000 BUDGET-CITY OF DUBLIN, OHIO
RECAP OF 2000 REQUESTS
Total Budget Total Budget Total
Fund/Department/Division Budget By Fund By Fund Type Total
SPECIAL REVENUE FUNDS (Continued)
Permissive Tax 0
0
Hotel/Motel
Special Events 1,792,152
1,792,152
Education and Enforcement
Division of Police 3,000
3, 000
Law Enforcement Trust
Division of Police 5,000
5,000
Mayor's Court Computer
Mayor's Court 13,050
13,050
15,776,097
DEBT SERVICE FUNDS
General Bond Retirement 15,568,700
Special Assessment Bond Retirement 42,300
1992 Special Assessment Bond Retirement 123,800
15,734,800
CAPITAL PROJECTS FUNDS
Capital Improvements Tax 28,382,000
Parkland Acquisition 1,811,000
30,193,000
ENTERPRISE FUNDS
Water Fund
Division of Streets & Utilities 319,200
Division of Engineering 306,540
Division of Accounting and Auditing 394,825
1,020,565
Sewer Fund
Division of Streets & Utilities 858,500
Division of Engineering 205,500
Division of Accounting and Auditing 1,478,000
2,542,000
Merchandising 10,000
3,572,565
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance 2,093,250
Liability Self-Insurance 0
Workers' Comp. Self-Insurance 284,750
2,378,000
TRUST AND AGENGY FUNDS
Agency (Reimbursements & Bonds) 710,000
Income Tax Revenue Sharing Fund 575,000
Convention & Visitors' Bureau 453,500
Drug Enforcement 0
1,738,500
$113,393,742
RECAP:
Total Amount Budgeted $113,393,742
Project funds carried forward 10,369,382
Less:
Transfers (30,849,248)
Total Expenditures $92,913,876
12/13/99
Filename:t:\per\mig\gpropriv\OObudgetlregrecap -xiv-
2000 BUDGET-CITY OF DUBLIN
DEBT PAYMENT SCHEDULE
` Date 2000
Of Interest Ord. Res. Original O/S PRINCIPAL INTEREST
Issue Rate No. No. Amount PRINCIPAL PAYMENT PAYMENT
Unvoted Bonds (G.O.)
#1 Sewer ]1-01-75 7.75% 5]-75 41-75 $200,000 $35,000 $5,000 $2,712.50
Old Dublin Waterline 12-01-79 7.125% 102-78 52-79 487,249 31,249 31,249 2,226.49
1 Water Tower Construction OS-01-83 8.625% 16-83 09-83 859,000 180,000 45,000 15,525.00
1 Post Road Waterline OS-O1-83 8.625% 18-83 09-83 575,000 120,000 30,000 10,350.00
I Frantz/Post/33 OS-O1-83 8.625% 17-83 09-83 545,000 105,000 25,000 9,056.25
I Glick Road Improvement 11-01-85 8.875% 62-85 28-85 200,000 70,000 10,000 6,212.50
1 Frantz Road Blvd. 11-01-85 8.875% 60-85 27-85 590,000 210,000 30,000 18,637.50
2 Avery Road Waterline 11-01-85 8.875% 61-85 26-85 383,000 140,000 20,000 12,425.00
1 Municipal Building Expansion 11-01-85 8.875% 59-85 25-85 800,000 280,000 40,000 24,850.00
1 Water Tower Construction 12-01-90 4.15% 113-90 N!A 2,200,000 1,568,742 136,862 61,581.18
1 Swimming Pool Construction 12-01-90 4.15% 114-90 N/A 1,200,000 838,874 73,186 32,930.12
1 Water System Improvements 12-01-90 4.15% 112-90 N/A 1,550,000 1,099,541 95,928 43,162.64
1 Frantz Road Improvements 12-01-90 4.15% 116-90 N/A 455,000 360,195 31,425 14,139.48
1 Service Complex 12-01-90 4.15% 115-90 N/A 2,400,000 1,710,924 149,267 67,162.56
1 Sanitary Sewer Improvements 12-01-90 4.15% 117-90 N/A 1,800,000 1,241,723 108,332 48,744.02
2 Rings/Blazer Water Tower 10-15-94 6.14% 94-94 N/A 4,100,000 3,435,000 150,000 212,302.50
Rings/Blazer Water Tower 10-15-94 5.34% 93-94 N/A 40,000 20,000 10,000 1,330.00
3 Upper Scioto West Branch 01-01-99 4.35% N/A 01-95 19,716,717 18,469,325 667,683 809,647.33
1 Avery-Muirfield Interchange * 09-01-99 5.17% 87-99 N/A 8,055,000 8,055,000 0 0.00
37,970,573 1,658,932 1,392,995
Unvoted Special Assessment Bonds
Old Dublin Waterline 12-01-79 7.125% 102-79 52-79 312,715 8,751 8,751 623.51
Phase II Sewer 07-01-81 10.875% 32-81 32-81 400,000 40,000 20,000 4,350.00
- Shier-Rings Waterline 09-01-87 7.375% 82-87 96-87 95,623 40,000 5,000 2,950.00
Dublin Village Center Lighting 10-01-92 5.51% 107-92 46-90 165,000 95,000 10,000 5,405.00
183,751 43,751 13,329
Voted Bonds (G.O.)
#1 Sewer (OS-07-68) 12-01-74 7.125% 52-74 29-74 100,000 18,000 3,000 1,282.50
#2 Sewer (11-02-76) 07-01-79 6.50% 56-79 34A-79 225,000 80,000 5,000 5,200.00
~ I Coffman Road Extension 12-01-90 4.14% 118-90 N/A 315,000 237,122 20,788 9,491.26
1 Municipal Facility(Land) 12-01-90 4.14% 119-90 N/A 890,000 632,326 55,435 25,310.04
I N.E. Quadrant Parkland 12-01-90 4.14% 120-90 N/A 1,225,000 841,552 73,777 33,684.70
1 Dublin Justice Center 10-01-92 4.23% 108-92 N/A 4,100,000 3,100,000 240,000 135,280.00
Duke Realty TIF 10-15-94 5.34% 91-94 N/A 780,000 285,000 140,000 18,952.50
1 Community Recreation Center 02-01-96 4.53% 123-95 N/A 6,615,000 5,225,000 410,000 235,460.00
Metatec TIF 02-01-96 4.27% 124-95 N/A 690,000 470,000 60,000 20,290.00
1 Recreation Center expansion 10-15-98 4.66% 98-98 N/A 3,998,000 3,863,000 140,000 173,483.00
1 Scioto Bridge 10-IS-98 4.62% 97-98 N/A 7,518,000 7,248,000 280,000 324,667.00
I Radio System Inprovements 10-IS-98 3.82% 101-98 N/A 1,011,000 821,000 195,000 29,485.00
Emerald Parkway TIF-Phase 1 10-15-98 4.01% 96-98 N/A 1,403,000 1,268,000 140,000 49,797.50
Emerald Parkway TIF-Phase 2 10-15-98 4.56% 96-98 N/A 7,874,000 7,874,000 170,000 352,214.00
31,963,000 1,933,000 1,414,597.50
Voted Special Assessment Bonds
Tu1lerRoad 10-15-94 6.14% 90-94 N/A 1,185,000 1,025,000 45,000 63,372.50
_ 1,025,000 45,000 63,372.50
Total Debt Payments $71,142,324 $3,680,683 $2,884,293.58
12/1 3/99
1 Supported by income tax revenue.
q 2 Supported by Water Fund revenues.
3 Supported by Sewer Fund revenues-OWDA Loan
The 1990 and 1992 issues were refinanced in 1998.
* State Infrastructure Bank Loan
-xv-
2000 BUDGET-CITY OF DUBLIN, OHIO
NOTE PAYMENT SCHEDULE
Date Date
of of Interest Original
Issue Maturity Rate Amount Principal Interest Total
Voted Notes
Woerner-Temple ext. 09/16/99 06/16/00 4.100% $5,500,000 $5,500,000 $169,125 $5,669,125
Rings Road improvements 09/16/99 06/16/00 4.100% 3,400,000 3,400,000 104,550 3,504,550
Art Facility acquisition 09/16/99 06/16/00 4.100% 1,343,000 1,343,000 41,297 1,384,297
$10,243,000 $314,972 $10,557,972
¦..rf
12/13/99
Filename:t:\per\miglgpropriv\OObudget\notepay
..~r
-xvi-
2000 BUDGET -CITY OF DUBLIN, OHIO
FINANCIAL MANAGEMENT POLICIES
OPERATING BUDGET POLICIES
• The City will pay for all current expenditures with current revenues and fund
balances. The City will avoid budgetary procedures that balance current
expenditures at the expense of future years, such as postponing expenditures,
underestimating expenditures, overestimating revenues, or utilizing short-term
borrowing to balance the budget.
• The budget will provide for adequate maintenance and repair of capital assets and
for their orderly replacement.
• The City will protect against catastrophic losses through a combination of insurance
and self-insurance funded programs.
• The City will maintain a budgetary control system to help it adhere to the budget.
• The City administration will prepare and distribute monthly reports of revenues and
expenditures.
RESERVE POLICIES
• The City will appropriate $175,000 to a contingency account in the General Fund
to provide for non-recurring and unanticipated expenditures.
• The City will maintain 15% of the estimated revenues in the General Fund and the
Capital Improvements Tax Fund as reserves to address unforeseen contingencies
or to be able to take advantage of opportunities that may arise.
CAPITAL IMPROVEMENT PROGRAM POLICIES
The City will develop afive-year Capital Improvements Program on an annual
basis.
• The City will enact an annual capital improvement budget based on the multi-year
Capital Improvements Program.
• The City will coordinate development of the capital improvement budget with
development of the operating budget.
-xvii-
DEBT MANAGEMENT POLICIES
• The City will confine long-term borrowing to capital improvement projects.
• When the City finances capital projects by issuing debt, it will repay the debt within
a period not to exceed the expected useful life of the project.
• The City will evaluate issuing debt and pay-as-you-go financing to maintain
flexibility for the future. I
• The City will continually seek to maintain and improve our current bond rating to
minimize borrowing costs and to ensure that access to credit is preserved.
• The City will follow a policy of full disclosure on financial reports and official
statements.
REVENUE POLICIES
• The City will estimate its annual revenues by a conservative, objective, and
analytical process.
• Non-recurring revenues will be used only to fund non-recurring expenditures.
• The City will encourage a diversified and stable local economy to avoid excessive
reliance on any one industry or business for income tax revenues.
• The City will update the Cost Control Study on an annual basis to calculate the costs
of providing services and consider such information when establishing user charges.
PURCHASING POLICIES
• Purchases will be made in accordance with federal, state, and municipal
requirements.
• Purchases will be made in an impartial, economical, competitive, and efficient
manner.
• Purchases will be made from the lowest priced and most responsive vendor.
Qualitative factors such as vendor reputation and financial condition will be
considered, as well as price.
-xviii-
City of Dublin
Council Goals 1990 - 2000
To assist the City Manager in the implementation of Council established goals, all City Departments
and Divisions are charged with placing Council goals as an operational priority. Although not
always reflected as specific budget items in the operating and/or capital improvement budgets, the
daily functions and activities of all Departments and Divisions are closely linked to these goals, and,
as such, are important to highlight as part of the overall budget document.
The following is a recap of Council goals adopted for 1990 through 2000, listed under the
Department(s) or Division(s) involved with the implementation of each goal. Due to the fact that
many of the goals involve the participation of several functional areas within the City, many are
repeated under each Department/Division heading. Additionally, certain Divisions are not listed
below because they are not extensively involved with the cited goals. It is important to note,
however, that all Departments and Divisions are responsible for providing any assistance needed by
the City Manager or any other Staff members in the achievement of these goals.
Division of Planning
Please note that a majority of the Council goals listed as priorities within the Division of Planning
will be accomplished through the implementation of the Community Plan adopted by Council in
November, 1997.
00-1 Address Boundary Issues
00-2 Establish policies to deal with the preservation of green space, open space, forests and
river corridors.
00-3 Set policies to improve the quality of development
00-4 Establish a required open space dedication for large-scale commercial developments.
99-1 Implementation of the Community Plan
99-2 Southwest Area
99-3 Revision of the Zoning Code
99-4 Enhancement of the City's planning componenet
99-6 Future City Hall Site
97-1 Continue pazkland development.
97-3 Revitalizing Old Dublin.
97-4 Town Center.
97-6 Finish bikeway system.
97-7 Municipal facilities (study of needs).
95-1 Continue to acquire land to accomplish community development objectives.
95-2 Accelerate the planning, funding and construction of key traffic capacity
improvements.
95-4 Identify priorities and develop a timeline for major additions to the bikeway
system.
95-5 Develop and adopt a strategy to ensure the preservation of open space, pazk and
historic resources.
95-8 Prepare an update to the 1988 Community Plan.
93-1 Plan and budget for obtaining sufficient land for parks and for developing active
parks.
93-2 To continue to upgrade the Old Dublin infrastructure with input from the Old Dublin
~~e1; Association and the residents.
-X1X-
Division of Plannin~~Continuedl
93-3 To identify natural resources in the City and preserve the same for the future by
using public dollars.
93-4 Revise Dublin subdivision regulations.
93-5 Develop a comprehensive storm water management program and policies for the
City
92-5 Continue to monitor the need for additional space and facilities to support existing
City programs and operations.
92-13 Update Community Plan.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
91-7 Initiate a formal update to the City's Comprehensive Community Plan.
91-8 Preserve and improve Old Dublin, pursuant to the Old Dublin Plan, where feasible
and in cooperation with the area residents and businesses.
90-9 To plan and construct a community cultural center for Dublin.
90-10 To make a final determination of City building needs and location, to include a
community center, police station and City Hall.
90-11 To plan and implement Bridge Street beautification.
90-12 To obtain community input regarding the Old Dublin Plan and report feasibility to
Council.
Division of Engineering
99-1 Implementation of the Community Plan
97-6 Finish bikeway system.
95-2 Accelerate the planning, funding and construction of key traffic capacity
improvements.
95-4 Identify priorities and develop a timeline for major additions to the bikeway
system.
95-7 Continue to work in cooperation with the City of Columbus to complete
construction of the West Branch Sewer in a timely manner.
93-5 Develop a comprehensive storm water management program and policies for the
City.
92-4 Develop a system to monitor infrastructure operations and/or maintenance costs with
a greater emphasis placed on preventative maintenance and the cost of replacement
systems.
92-3 Develop strategies for the management of both wastewater and storm water and
for the development of new water resources.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
91-2 Provide for the long-term water and sewage disposal needs of the City of Dublin.
90-1 To make Dublin business districts and neighborhoods pedestrian friendly.
90-4 To develop and implement a master plan to maintain and update road maintenance.
90-7 To complete the bikeway system within ten years.
Division of Building
99-3 Revision of the Zoning Code
95-6 Construct, equip, staff and program a community recreation center as contemplated
by the Community and by City Council, within the established budget and time
frame.
-xx-
Department of Development (Economic Development)
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
97-2 Continue aggressive funding of traffic infrastructure in the Capital Improvements
Budget.
97-3 Revitalizing Old Dublin.
97-5 Conference Center.
95-3 Develop and adopt a strategy to assure that the City has sufficient economic resources
to keep tax burden moderate and the quality of services high.
92-11 Develop an Economic Development Plan.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
Division of Public Information/Special Events
97-3 Revitalizing Old Dublin.
97-9 Relationship Strategy (Council).
97-10 Review communications function (Council).
93-8 Continue to seek innovative uses of the hoteUmotel tax and other funds to support
cultural and sports activities that are beneficial for our residents and that attract
visitors to our community.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
91-6 Plan and implement a program that increases public awareness of the general high
quality of life in Dublin, Dublin's many amenities and the high quality of City
services provided to Dublin residents and businesses.
90-14 To provide opportunities for positive reinforcement of administrative staff on a
periodic basis.
Division of Human Resources and Procurement
99-4 Enhancement of the City's planning component.
95-6 Construct, equip, staff and program a community recreation center as contemplated
~ by the Community and by City Council, within the established budget and time
frame.
90-14 To provide opportunities for positive reinforcement of administrative staff on a
~ periodic basis.
Department of Finance
99-6 Future City Hall site.
97-2 Continue aggressive funding of traffic infrastructure in the Capital Improvement
Budget.
95-3 Develop and adopt a strategy to assure that the City has sufficient economic resources
to keep tax burden moderate and the quality of services high.
93-1 Plan and budget for obtaining sufficient land for parks and for developing active
parks.
93-8 Continue to seek innovative uses of the hoteUmotel tax and other funds to support
cultural and sports activities that are beneficial to our residents and that attract
visitors to our community.
92-2 Modify the budgeting process to include performance standards.
91-4 Formulate and formally establish an on-going five-year Capital Improvements
Programming process.
-xxi-
Department of Service
90-5 To maintain and update afive-year capital improvements program, incorporating the
bikeway system and long-range recreational land acquisitions plans as well as other
capital improvements.
99-5 Community partnership/site sharing.
95-9 Evaluate, develop and adopt performance standards for all City services. (Department
of Service to serve as the initial Department to implement this goal.)
92-2 Modify the budgeting process to include performance standards.
90-8 Develop a solid waste management plan. ~
Division of Streets and Utilities
95-9 Evaluate, develop and adopt performance standards for all City services.
92-4 Develop a system to monitor infrastructure operations and/or maintenance costs with
a greater emphasis placed on preventative maintenance and the costs of replacement
systems.
90-4 To develop and implement a master plan to maintain and update road maintenance.
Division of Grounds and Facilities
00-2 Establish policies to deal with the preservation of green space, open space, forests and
river corridors.
99-5 Community partnerships/site sharing.
97-1 Continue parkland development.
97-6 Finish bikeway system.
95-4 Identify priorities and develop a timeline for major additions to the bikeway system.
95-5 Develop and adopt a strategy to ensure the preservation of open space, park and
historic resources.
95-9 Evaluate, develop and adopt performance standards for all City services.
93-1 Plan and budget for obtaining sufficient land for parks and for developing active
parks.
93-3 To identify natural resources in the City and preserve the same for the future by using
public dollars.
92-4 Develop a system to monitor infrastructure operations and/or maintenance costs with
a greater emphasis placed on preventative maintenance and the costs of replacement
systems.
90-7 To complete the bikeway system within ten years.
Division of Recreation Services
99-5 Community partnerships/site sharing.
97-1 Continue parkland development.
97-6 Finish bikeway system.
95-4 Identify priorities and develop a timeline for major additions to the bikeway system.
95-5 Develop and adopt a strategy to ensure the preservation of open space, park and
historic resources.
95-6 Construct, equip, staff and program a community recreation center as contemplated
by the Community and by City Council, within the established budget and time
frame.
95-9 Evaluate, develop and adopt performance standards for all City services.
93-3 To identify natural resources in the City and preserve the same for the future by using
public dollars.
90-7 To complete the bikeway within ten years.
-xxii-
I
I
w,
20 ~
~!II Operating Budget
General Fund
III
Cit Council
y
CITY OF DUBLIN
I
DEPARTMENT/DIVISIONBUREAU: City Council
STATEMENT OF FUNCTIONS:
The legislative powers of the City, as provided by the Revised Charter of the City of Dublin and the
Constitution of the State of Ohio, are vested in the City Council. The City Council consists of seven
members elected for terms of four years each. All members of City Council must be residents of Dublin at
the time of their nomination and throughout their term of office.
City Council officers consist of the Mayor and the Vice-Mayor. The Mayor is the ceremonial head of the
City and presides over all City Council meetings. The Vice-Mayor performs these duties in the absence of
the Mayor. City Council meetings are generally held on the first and third Mondays of each month. City
Council's responsibilities include reviewing, deliberating, and passing legislation as prescribed by the
Revised Charter and the laws of the State of Ohio applicable to municipalities. City Council establishes
long-range policies for the City.
A Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council keeps
an accurate and complete journal of the proceedings of City Council and performs such other duties as the
City Council requires.
OBJECTIVES AND ACTIVITIES:
• To continue to be responsive to the needs and concerns of the citizens of Dublin.
• To establish goals for the community to be implemented by staff and/or City Council.
• To set policy in a clear and consistent manner in order to provide a framework for administrative
implementation.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Mayor 1 1
Vice-Mayor 1 1
Council Member 5 5
Clerk of Council 1 1
Assistant Clerk of Council 2 ?
TOTAL 10 10
NOTES AND ADJUSTMENTS:
Council -1- 12/ 13/99
2000 BUDGET-CITY OF DUBLIN, OHIO
FUND: GENERAL 1 ggg
Legislative Activities 1998 1999 Revised 1999 2000
City Council/Boards & Commissions Actual Bud et Budget Estimate Bud et
101-05-10-710(City Council)
PERSONAL SERVICES
2110 Salaries & Wages $167,620 $175,750 $175,750 $174,500 $187,000
2111 Overtime Wages 1,275 2,500 2,500 2,500 3,000
2120 Employee Benefits 74,910 80,550 80,550 81,500 94,500
243,805 258,800 258,800 258,500 284,500
OTHER EXPENSES
2201 Conferences/Mileage 14,711 32,000 32,000 26,000 30,500
2211 Meeting Expenses 1,026 3,500 4,230 3,000 3,500
2212 Long-term Strategic Planning 8,508 15,000 15,000 8,000 15,000
2240 Ceremonial Functions 28,681 35,000 35,000 25,000 28,950
2320 Communications 6,497 7,250 8,161 6,000 7,250
2330 Rents/Leases 0 0 0 0 3,000
2349 Omer Professional Services 5,955 12,000 12,000 12,000 12,000
2351 Maintenance of Equipment 285 500 683 500 500
2370 Advertising 8,388 15,000 17,735 15,000 16,000
2391 Memberships & Subscriptions 2,721 4,000 4,772 4,000 4,000
2410 Office Supplies 3,906 6,000 7,962 5,000 6,500
80,678 130,250 137, 543 104, 500 127,200
CAPITAL OUTLAY
2520 Equipment & Office Furniture 12,181 10,000 10,000 5,000 2,000
101-05-11-710(Boards & Commissions)
OTHER EXPENSES
2201 Conferences/Mileage 405 7,500 7,500 2,500 7,500
2211 Meeting Expenses 39 2,500 2,500 0 2,500
2391 Memberships ~ Subscriptions 63 1,000 1,000 1,000 1,000
507 11,000 11,000 3,500 11,000
TOTALS $337,171 $410,050 $417,343 $371,500 $424,700
12/13/99
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DEPARTMENT/DIVISION/BUREAU: City Council
Boards and Commissions
BUDGET SUMMARY:
101-OS-10-710
• Account 2110 and 2111 provides funding for the salaries/wages of Council Members and staffing
reflected under Personnel Data.
• Account 2120 includes funding for medical insurance premiums for City Council Members.
• Account 2201 includes $3,500 for travel and training for each Council Member; $2,000 for the Clerk
of Council and the Assistant Clerks of Council to be used for the Certified Municipal Clerk career
development program.
• Account 2212 provides funding for long-term strategic planning workshops which result in
establishing goals for the community.
• Account 2240 includes funds for reimbursable business expenses and for City-wide ceremonial
functions which are reviewed and approved by the Mayor and the City Manager. This includes a
Memorial Toumament dinner hosted by City Council for other officials including township trustees,
school board members, and other government officials, Memorial Tournament badge package (26),
receptions for City officials, including the annual recognition program for board and commission
members, parade expenses such as signage and corsages, City logo wear for Council Members,
Dublin merchandise for recognition programs and gifts, recognition of birthdays and out-of--town
visitor functions.
• Account 2320 provides funds for the monthly service charges for each Council Member's home fax
machine provided by the City, for the Mayor's Nextel, long-distance telephone charges and long
distance telephone charges.
Account 2330 provides funding to lease a copier.
.E.,: Account 2370 provides funds for advertising expenses for public meeting notices and agenda
publication as required by the Revised Charter.
• Account 2520 provides funding for a replacement fax machine.
101-OS-11-710
Account 2201 provides funding for travel and training expense for board and commission members
• under the guidelines adopted by Council.
.w. Account 2211 provides funding for expenses related to meetings sponsored by the City's various
Boards, Commissions and Committees.
Council -3- 12/13/99
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000
Operating Budget
General Fund
Office of The City Manager
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CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: Office of the City Manager
STATEMENT OF FUNCTIONS:
The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged with
the responsibility for the administration of all municipal affairs as empowered by the Revised Charter of the
City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City Manager's primary
responsibilities include: directing and supervising the administration of all departments, divisions, bureaus,
offices, etc. of the City; attending all Council meetings; ensuring that all laws, Revised Charter provisions,
and ordinances and resolutions of Council are faithfully executed; preparing the annual budget and capital
improvement program; publishing an annual report of the financial and administrative activities of the City;
and executing, on behalf of the City, all contracts and agreements.
In addition to his duties and responsibilities as City Manager, the City Manager acts as the Director of Public
Safety, and Director of Administrative Services and will continue to do so until which time the creation of
those positions is warranted.
OBJECTIVES AND ACTIVITIES:
• To implement goals established by City Council.
• To provide leadership and direction for Staff.
• To be responsive to needs of the community and to advise citizenry regarding the structure and activities
of the City organization.
• To facilitate citizen involvement and requests for service.
To implement aCity-wide customer service program.
• To implement aCity-wide Volunteer Program.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
City Manager 1 1
Management Assistant 1 1
Volunteer Coordinator 1 1
Executive Secretary 1 1
Clerical Specialist I 1 1
Clerical Specialist II 1 1
Intern 1 1
TOTAL '7 ~
NOTES AND ADJUSTMENTS:
CityMgr -4- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
1999
FUND: GENERAL 1998 1999 Revised 1999 2000
Office of the City Manager Actual Budget Budget Estimate Budget
101-01-10-710
PERSONAL SERVICES
2110 Salaries & Wages $234,208 $278,000 $278,000 $287,000 $299,000
2111 Overtime Wages 4,189 4,000 4,000 3,000 5,000
2112 Other Wages 13,766 15,600 15,600 12,500 15,600
2119 Performance Bonuses 13,597 26,900 26,900 8,500 22,500
2120 Employee Benefits 62,571 78,200 78,200 77,500 83,500
328,331 402,700 402,700 388,500 425,600
OTHER EXPENSES
2201 Conferences/Mileage 10,184 10,900 10,900 8,500 7,000
2210 Reimbursable Business Expense 590 2,000 2,000 750 2,000
2211 Meeting Expenses 168 500 579 400 1,750
2230 Staff Goal Setting 1,246 6,500 7,057 7,057 7,000
2320 Communications 3,105 3,000 3,000 4,600 6,000
2330 Rents and Leases 1,680 2,000 2,068 3,200 4,000
2349 Other Professional Services 255 13,000 13,000 3,000 13,000
2351 Maintenance of Equipment 301 500 500 0 500
2380 Printing and Reproduction 0 5,200 5,200 5,000 11,500
2390 Misc. Contractual Services 10 500 500 300 500
2391 Memberships & Subscriptions 3,926 6,700 6,700 5,000 7,500
2410 Office Supplies 2,919 4,000 4,219 5,000 5,500
2420 Operating Supplies 360 500 500 525 500
2440 Small Tools & Minor Equipment 433 500 500 1,600 500
2812 Special Projects.Programs 0 3,500 3,500 3,000 5,750
25,177 59,300 60,223 47,932 73,000
CAPITAL OUTLAY
.~.rr
2520 Equipment & Office Furniture 5,851 0 0 0 0
TOTALS $359,359 $462,000 $462,923 $436,432 $498,600
12/13/99
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-5-
DEPARTMENT/DIVISION/BUREAU: Office of the City Manager
BUDGET SUMMARY:
y
• Account 2110 includes a monthly car allowance for the City Manager as specified in his contract.
• Account 2112 provides funding for a graduate level intern.
• Account 2210 includes reimbursable business expenses for the City Manager as specified in his
contract.
• Account 2211 includes funding for meetings sponsored by the City. This may include food, beverages,
and associated supplies.
• Account 2320 is for charges associated with providing the City Manager, Management Assistant,
Volunteer Coordinator and Executive Secretary with Nextel and long distance telephone charges for
the office.
• Account 2349 provides an allocation for professional services.
• Account 2380 provides funding for printing related to the Volunteer Coordinator's position.
• Account 2391 includes funding for memberships in Ohio City Managers Association, International City
Managers Association, the Innovation Groups and the Ohio State University Municipal Performance
Measures Program.
• Account 2812 provides funding for volunteer activities.
CityMgr -6- 12/ 13/99
2000
Operating Budget
General Fund
Department of Administrative Services
CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Human Resources/Procurement
5
STATEMENT OF FUNCTIONS:
The Division of Human Resources/Procurement is one of four divisions within the Department of
Administrative Services and is managed by the Director of Human Resources/Procurement. The Director
of Human Resources/Procurement reports directly to the City Manager and is charged with the responsibility
of directing, managing, and administering the following functions: recruitment and selection; classification
and compensation; wage and salary administration; benefits administration; labor/employee relations; policy
analysis/development; organizational analysis/development; training and development; workers'
compensation; unemployment compensation; EEO compliance; insurance and risk management; employee
health & safety; prevailing wage coordination; ADA compliance coordination; purchasing and competitive
bid process administration (i.e. vehicles, equipment, commodities, supplies); and cooperative purchasing.
OBJECTIVES & ACTIVITIES:
• To assist the City Manager in the implementation of City Council established goals.
• To analyze and evaluate the City's compensation and classification structure and recommend appropriate
modifications to the City Manager.
• To administer four collective bargaining agreements on behalf of the City (3 with the Fraternal Order of
Police, 1 with the United Steelworkers).
• To provide specialized training programs for supervisory/managerial personnel (i.e. FMLA, ADA,
performance appraisal, interviewing, sexual harassment, diversity, drug/alcohol awareness).
• To administer and evaluate the effectiveness of all City-provided employee benefits.
• To plan, develop, and implement a formal orientation program for new City employees.
To hear employee appeals from disciplinary actions imposed by Department/Division Heads and ensure
that discipline is administered in a fair and equitable manner.
• To manage insurance, risk management, and employee safety programs, including CORMA (Central Ohio
Risk Management Association) property/liability joint self insurance pool and the D.O.T. random drug
testing program for CDL holders.
• To develop, implement, and administer procurement functions including the administration of competitive
bid processes for the acquisition of vehicles, equipment, commodities, etc, and utilizing cooperative
purchasing alternatives with the State of Ohio, and the Central Ohio Organization of Public Purchasers.
~I.n
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Human Resources/Procurement 1 1
Human Resource Administrator 1 1
Human Resource Technician 2 2
Procurement Technician 1 1
Safety Administrator/Risk Manager 1 1
Administrative Secretary 1 1
TOTAL 7 7
NOTES AND ADJUSTMENTS:
PersPur -7- 12/13/99
J
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL
Department of Administrative Services 19gg
Division of Human Resources/Procurement 1998 1999 Revised 1999 2000
Human Resources Actual Budget Budget Estimate Budget
101-01-11-710
PERSONAL SERVICES ~
2110 Salaries & Wages $199,691 $245,800 $245,800 $230,000 $265,500
2111 Overtime Wages 418 2,500 2,500 2,500 2,800
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 50,250 67,000 67,000 61,000 76,000
2125 Employee Training/Dev. 18,291 44,000 44,077 30,000 50,880
2126 Tuition Reimbursement 20,137 65,000 72,672 50,000 65,000
2140 Uniforms 3,970 4,000 4,000 4,000 7,700
292,757 428,300 436,049 377,500 467,880
OTHER EXPENSES
2201 Conferences/Mileage 4,154 6,000 6,000 3,000 6,000
2210 Reimbursable Business Expense 216 1,700 1,700 750 1,700
2320 Communications 1,264 3,100 3,100 3,200 5,390
2330 Rents and Leases 2,231 4,000 5,127 4,300 4,300
2349 Other Professional Services 58,013 41,400 41,171 40,000 43,280
2351 Maintenance of Equipment 992 4,000 4,000 2,500 3,000
2370 Advertising 69,558 71,000 130,763 120,000 100,000
2380 Printing & Reproduction 1,607 4,000 4,000 6,000 5,250
2390 Misc. Contractual Services 6,559 12,000 12,000 10,000 12,600
2391 Memberships & Subscriptions 3,740 5,900 5,900 5,500 5,900
2410 Office Supplies 4,116 5,000 5,000 7,000 7,000
2440 Small Tools & Minor Equipment 396 1,200 1,200 1,000 1,500
2810 Employee Awards Program 9,656 12,300 12,300 12,000 14,700
2812 Special Projects/Programs 0 1,000 1,000 500 1,000
2815 Risk Management/Safety Programs 14,746 17,300 18,537 16,000 21,100
177,248 189,900 251,798 231,750 232,720
CAPITAL OUTLAY
2520 Equipment & Office Furniture 2,948 5,000 9,295 6,000 6,500
TOTALS $472,953 $623,200 $697,142 $615,250 $707,100
12/13/99
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DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Human Resources/Procurement
Human Resources
BUDGET SUMMARY:
• Account 2110, 2111 and 2120 provides funding for staffing reflected under Personnel Data.
• Account 2125 provides funding for the Development Institute (Organizational Horizons) professional
development program and the Management Advancement for the Public Service (MAPS) professional
development program. In addition, several specialized, on-site training programs are planned in the areas
of FMLA, ADA, FLSA compliance and in interviewing, performance appraisal, and coaching/counseling.
• Account 2320 includes funding for a Nextel and long distance telephone charges.
Account 2370 provides funding to advertise job announcements.
• Account 2390 includes funding for the Employee Assistance Program and outsourcing of certain
recruitment and screening procedures.
• Account 2520 provides funding for a workstation for the Human Resource Technician position that has
not been staffed.
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PersPur -9- 12/ 13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL
Department of Administrative Services 1999
Division of Human Resources/Procurement 1998 1999 Revised 1999 2000
Procurement Actual Budget Budget Estimate Budget
101-01-12-710
PERSONAL SERVICES w~
2110 Salaries/Wages $13,902 $28,000 $28,000 $8,000 $32,000
2111 Overtime Wages 0 900 900 0 900
2120 Employee Benefits 2,683 10,400 10,400 2,000 11,600
16,585 39,300 39,300 10,000 44,500
OTHER EXPENSES
2201 Conferences/Mileage 492 750 750 700 750
2351 Maintenance of Equipment 120 300 300 0 0
2360 Insurance 127,388 172,200 172,200 172,000 214,500
2370 Legal Advertising 6,834 8,700 8,850 8,000 8,700
2390 Misc. Contractual Services 7,800 7,800 8,000 8,000 0
2391 Memberships and Subscriptions 390 1,000 1,000 750 1,000
2410 Office Supplies 23,853 35,000 36,296 35,000 40,000
2429 Coffee/Miscellaneous Supplies 12,519 15,000 15,000 13,000 17,000
2440 Small Tools & Minor Equipment 0 300 300 300 300
179,396 241,050 242,696 237,750 282,250
CAPITAL OUTLAY
2520 Equipment & Office Furniture 0 500 500 500 500
TOTALS $195,981 $280,850 $282,496 $248,250 $327,250
..r
12/13/99
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-10-
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Human Resources/Procurement
Procurement
BUDGET SUMMARY:
• Account 2360 provides funding for the City's property and liability insurance coverage. The net increase
in this account for 2000 is due primarily to the City's need to purchase builder's risk insurance on certain
major capital improvements projects which will be in progress in 2000.
Account 2410 provides funding for letterhead stationary and envelopes used city-wide and general office
supplies for the procurement function.
Account 2429 provides funding for coffee and related supplies for all meetings of City Boards,
Commissions, Committees, Council and the public that attend such meetings. Coffee and related supplies
are also for employees that work at all locations, as well as visitors at such offices.
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PersPur -11- 12/13/99
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Community Relations
STATEMENT OF FUNCTIONS:
Division of Community Relations serves as an in-house support division to all City departments/divisions
for graphic, communication, ceremonial and meeting needs. The division is responsible for internal
communications, external communications and media relations.
OBJECTIVES AND ACTIVITIES:
To develop and implement the City Strategic Communications Plan.
• To support the Department of Development's Economic Development Strategy through marketing
efforts.
• To develop and administer the City's internal communications program.
• To conduct the annual United Way Campaign.
• To coordinate and implement marketing efforts for the Dublin Community Recreation Center.
• To administer the City's Web pages.
• To implement a Graphic Standardization Program.
• To manage media relations in proactive and reactive manner via news releases, conferences, press kits.
• To assist divisions with promotional activities, events and special projects.
• To research, design, write city-wide newsletters, brochures and informational material.
• To research, develop and maintain various informational channels including cable tv, on-hold message
system and kiosks.
• To serve as public information officer for specific divisions including the Division of Police.
• To convey the goals and accomplishments of the City to its residents.
To work with target audiences such as Chamber of Commerce representatives, business leaders, school
• officials, Convention and Visitors Bureau representatives, neighborhood leaders, church representatives,
builders, Realtors and civic groups to help emphasize Dublin's positive attributes.
• To make the process of City decision making, particularly City Council and the Boards and
Commissions, acceptable and understandable to the public.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTIiORIZED
Director, Community Relations 1 1
Community Relations Specialist 2 2
Special Projects Assistant (Seasonal) 1 1
Administrative Secretary 1 1
Intern 1 1
TOTAL 6 6
NOTES & ADJUSTMENTS:
The Personal Services costs for the Director and Administrative Secretary positions are allocated fifty
percent (50%) to this budget and fifty percent (50%) to the HoteUMotel Tax Fund. The title for the seasonal
position has been change to a Community Relations Specialist.
Admpio -12- 12/13/99
2000 BUDGET - CITY OF DUBLIN, OHIO
FUND: GENERAL 1998
Department of Administrative Services 1998 1999 Revised 1999 2000
Division of Community Relations Actual Budget Budget Estimate Bud et
101-01-13-710
PERSONAL SERVICES
2110 Salaries & Wages $111,483 $124,000 $124,000 $125,000 $131,000 k
2111 Overtime Wages 7,863 2,600 2,600 2,700 2,800
2112 Other Wages 2,867 12,200 12,200 12,200 16,160
2120 Employee Benefits 30,101 33,700 33,700 33,500 36,800
152, 314 172, 500 172, 500 173,400 186, 760
OTHER EXPENSES
2201 Conferences/Mileage 8,121 9,500 10,451 6,000 8,000
2211 Meeting Expenses 831 1,300 1,300 1,300 2,200
2320 Communications 14,711 10,000 12,614 12,600 9,500
2330 Rents /Leases 0 0 0 3,500 4,000
2349 Other Professional Services 180,959 165,500 214,611 200,000 171,370
2351 Maintenance of Equipment 2,273 1,400 1,400 500 1,900
2380 Printing 60,269 89,000 116,528 110,000 71,100
2390 Misc. Contractual Services 490 2,300 2,625 4,000 3,600
2391 Memberships & Subscriptions 2,366 2,700 2,700 3,000 3,250
2410 Office Supplies 7,973 9,900 10,145 7,000 9,600
2420 Operating Supplies 8,674 28,000 28,881 25,000 27,250
2440 Small Tools 8~ Minor Equipment 4,172 2,000 2,000 2,500 31,000
2812 Special Projects/Programs 24,356 50,000 50,184 30,000 94,300
2813 Promotional Programs 11,033 51,800 64,981 47,000 54,000
326,228 423,400 518,420 452,400 491,070 ~
CAPITAL OUTLAY
2520 Equipment & Office Furniture 1,506 6,100 8,820 5,000 4,000 "r`
TOTALS $480,048 $602,000 $699,740 $630,800 $681,830
12/13/99
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-13-
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Community Relations
BUDGET SUMMARY:
• Account 2110 includes $250 per month car allowance for the Director of Community Relations.
• Account 2211 provides funding for Internal Communications Committee luncheon meetings, all city
staff meetings, business luncheons.
Account 2320 includes funding for Nextel, courier service charges, postage and handling fees.
• Account 2330 provides funding to lease a copier.
• Account 2349 includes funding for consulting services for communications, photographer, videographer,
graphic design, professional voice for Hold Into Gold and 1610, video news clips, and community
forums, tournament hospitality, Internet consultant and service fees and State of the City expenses. The
City's involvement with the Memorial Tournament includes a Corporate Hospitality Center, tent rental,
tables, chairs, food service and badges.
• Account 2351 provides maintenance for fax machine, copier, and radio station.
• Account 2380 includes funding for printing costs for Inside Dublin, the annual report, resident guides,
Dublin Data, Fact Book, news sheets for external and internal communications, invitations, support
pieces for various departments and miscellaneous stationary.
• Account 2420 includes funding for Memorial Tournament supplies including signage, decorations,
favors and the addition of magnetic signs for vans, employee recognition t-shirts and lunch supplies.
• Account 2440 includes funding for two informational kiosks.
• Account 2812 includes funding for the United Way Campaign, City receptions, DCRC Phase II Grand
Opening, Emerald Parkway Bridge Opening, recognition of the millenium, and a historical video and
book.
• Account 2813 provides funding for advertising in the Memorial Tournament Magazine, retention and
expansion promotional pieces, In Touch Ad in the Dublin News and a four page Annual Report insert
in the Dublin News, sponsorship of Memorial Tournament Corporate Cup Outing and Corporate Shuttle
service.
Admpio -14- 12/13/99
DEPARTMENT/DIVISIONBUREAU/OFFICE: Department of Administrative Services
Division of Court Services
STATEMENT OF FUNCTIONS:
The Division of Court Services serves as the judicial branch of the City. The Division is responsible for
monitoring all court operations including the collection of fines, preparing the court docket, and for
processing all criminal and traffic citations. As a sentencing alternative, the Division offers adult probation,
w•• adult and juvenile diversion, community service and provided no conviction programs. The Division of
Court Services is also responsible for implementing and operating the City's Records Management Program,
which includes both on and off-site central storage, microfilming and optical imaging.
OBJECTIVES AND ACTIVITIES:
• To enforce court orders.
• To maintain high levels of accuracy on all court records.
• To effectively administer the adult probation, adult and juvenile diversion, community service and the
provided no convictions programs.
• To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases and
community service workers and in processing court documents.
• To effectively monitor all sentencing alternatives cases for compliance with court orders.
• To maintain harmonious relations between the Mayor, the prosecutors, the Division of Police and the
court staff in order to better serve the public.
• To maintain secure and orderly courtroom operations.
• To provide information and outreach about the criminal justice system to the public
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Court Services (2) 1 1
Probation Officer 1 1
Diversion Officer 1 1
Court Clerk 2 2
Records Management Technician (1) 1 1
Administrative Secretary (3) 1 1
TOTAL 7 7
NOTES AND ADJUSTMENTS:
A portion of the salary for the Mayor and Vice-Mayor are allocated to the Division of Court Services'
budget. The Division also performs the additional duties of the Records Management Program to comply
with conditions set forth in the Ohio Revised Code and in an attempt to reduce the need for additional staff.
Salaries, wages and benefits have been allocated to Court Services and Records Management for each
position as follows: (1) allocates one hundred percent (100%) to Records Management, (2) allocates fifty
percent (50%) to Court Services and fifty percent (50%) to Records Management and (3) allocates seventy-
five percent (75%) to Court Services and twenty-five percent (25%) to Records Management.
AdmCourt -15- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1999
Department of Administrative Services 1998 1999 Revised 1999 2000
Division of Court Services Actual Budget Budget Estimate Budget
101-01-14-710
PERSONAL SERVICES
2110 Salaries & Wages $167,893 $188,000 $188,000 $193,000 $196,500
2111 Overtime Wages 202 6,000 6,000 500 5,000
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 52,300 61,000 61,000 61,000 64,500
220,395 255,000 255,000 254,500 266,000
OTHER EXPENSES
2201 Conferences/Mileage 3,323 6,500 6,500 6,500 7,200
2320 Communications 222 300 300 300 300
2345 Legal Services (Prosecutor) 16,234 20,000 21,300 20,000 24,000
2349 Professional Services 38,465 47,900 46,347 40,000 37,900
2351 Maintenance of Equipment 657 875 875 875 875
2390 Misc. Contractual Services 949 1,400 2,706 2,160 12,400
2391 Memberships & Subscriptions 341 800 800 800 800
2410 Office Supplies 8,780 7,500 11,741 8,600 10,100
2420 Operating Supplies 0 500 500 300 500
2910 Refunds 20 100 270 50 100
68,991 85,875 91,339 79,585 94,175
CAPITAL OUTLAY
2520 Equipment & Office Furniture 2,237 3,000 3,000 1,500 3,000
TOTALS $291,623 $343,875 $349,339 $335,585 $363,175
12/13/99
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-16-
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Court Services
BUDGET SUMMARY:
• Account 2110 and 2120 budgets for the allocations identified under Notes and Adjustments.
• Account 2345 provides funding for services provided by the Franklin and Delaware County Prosecutors
and the Franklin County Public Defenders office.
• Account 2349 includes funds for prisoner boarding services with Franklin and Delaware County Jails,
the Franklin County work release program, prisoner meals and the City's share of the Franklin County
Municipal Court's operational costs. There is anticipated legislation that, if passed, will have a
significant impact on prisoner boarding fees. Legislation, which makes the arresting municipality
responsible for the costs of housing defendants in jail, regardless of the ordinance, should be introduced
in the fall of 1999. Funds have not been budgeted; however, if the legislation passes, additional funding
will be needed.
• Account 2390 provides funding for contractual services to create a permanent docket of cases from 1991
to the present. Past computer systems, including the current system, do not readily provide this
information.
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AdmCourt -17- 12/ 13199
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Information Technology
STATEMENT OF FUNCTIONS:
The administration of the City's information technology is the responsibility of the Director of Information
Technology. This involves planning, maintaining, developing, overseeing and managing the City's local area
and wide area networks, the IBM AS/400 Systems, all personal computers, and any other technology related
issue. This division must also enhance and promote the utilization of technology so that city operations
realize the benefits of using technology as a tool. The goal of the Division of Information Technology is to
improve productivity and enhance services to the community. This function has seen phenomenal growth
over the last several years and we anticipate the functional responsibilities to continue to expand as a result
of continued employment growth and the rapidly changing world of technology.
OBJECTIVES AND ACTIVITIES:
• To provide improved and reliable information systems service.
• To coordinate and assist in the assessment of the City's technology needs.
• To implement city-wide integrated technology solutions.
• To employee current technology that is appropriately beneficial to the City.
• To provide technology solutions that meet overall City objectives.
• To improve staff productivity and enhance City services through the proper use of technology.
• To continue the implementation of the City's Information Technology strategic plan.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTIIORIZED
Director, Information Technology 1 1
Team Leader 2 2
Network Engineer 1 1
Information Technology Analyst 3 3
Administrative Secretary 1 1
TOTAL 8 8
NOTES AND ADJUSTMENTS:
The proper use of technology is critical to the future growth of the City of Dublin. This is especially true
due to our fast paced, dynamic environment. Technology is involved in almost all areas of city operation.
A competent and fully staffed Information Technology Division must be provided in order to maintain the
high level of technology support and enable appropriate technology utilization to meet the needs and high
standards of Dublin.
InfoTec -18- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1999
Department of Administrative Services 1998 1999 Revised 1999 2000
Division of Information Technology Actual Budget Budget Estimate Request
101-01-16-710
PERSONAL SERVICES
2110 Salaries & Wages $212,200 $367,000 $367,000 $360,000 $411,000
2111 Overtime Wages 9,151 15,000 15,000 8,000 15,000
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 53,160 98,000 98,000 90,000 104,000
274,511 480,000 480,000 458,000 530,000
OTHER EXPENSES
2201 Conferences/Mileage 24,261 48,000 55,545 48,000 48,000
2320 Communications 30,710 55,000 58,701 40,000 74,500
2349 Other Professional Services 289,980 105,000 151,104 150,000 120,000
2351 Maintenance of Equipment 87,184 290,900 389,179 350,000 377,440
2390 Misc. Contractual Services 8,452 10,000 10,600 9,500 10,000
2391 Memberships & Subscriptions 1,317 2,000 2,160 1,000 2,500
2410 Office Supplies 3,499 8,000 8,838 7,000 8,000
2420 Operating Supplies 6,125 9,000 9,000 6,000 9,000
451,528 527,900 685,127 611,500 649,440
CAPITAL OUTLAY
2520 Equipment & Office Furniture 7,786 12,000 14,348 14,300 10,000
TOTALS $733,825 $1,019,900 $1,179,475 $1,083,800 $1,189,440
12/13/99
Filename:\per\mig\gpropriv\OObudget\admit
-19-
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Information Technology
BUDGET SUMMARY:
• Account 2110, 2111, and 2120 provides funding for staffing reflected under Personnel Data.
• Account 2320 includes funds for dedicated telephone lines for computer modems, long-distance charges,
including remote hook-ups by software vendors, communication fees for the Internet, and to provide
Nextels.
• Account 2349 provides for computer consulting services for special projects when specific expertise is
W.. desired and/or to augment the staffing assignments due to workload.
• Account 2351 provides funding for hardware and software maintenance fees.
• Account 2390 provides funding for set-up charges for the Internet and for various technical support
services.
• Account 2420 provides funding for operating supplies as needed.
r..r
InfoTec -20- 12/ 13/99
2000
Operating Budget
General Fund
Department of Finance
CITY OF DUBLIN
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Accounting & Auditing
STATEMENT OF FUNCTIONS:
The Division of Accounting & Auditing is responsible for maintaining the financial records of the City
including: recording all receipts and expenditures; processing the City's payroll, maintaining perpetual fixed
asset records, internally examining and auditing accounts of the various departments and preparation of the
City's Comprehensive Annual Financial Report. The Director of Finance assists the City Manager in the
preparation and administration of the operating budget, the capital improvements program and is responsible
for the administration of the City's debt.
~ The Director of Finance also has administrative authority over the Division of Taxation.
OBJECTIVES AND ACTIVITIES:
• To help maintain a fiscally sound government and to conform to regulations by improving methods for
financial planning and capital improvement planning.
• To provide assistance to the City Manager in the preparation and administration of the City's operating
and capital budgets.
• To update, on an annual basis, the costs of all services provided by the City and to compare and evaluate
the service cost with the service revenue.
• To receive the Certificate of Achievement For Excellence in Financial Reporting.
• To maintain the financial records, ensure compliance with economic development commitments, and
allocate funds in accordance with the applicable agreements for the City's various Tax Increment
Financing Districts and Community Reinvestment Areas.
To administer the City's debt financing function with the goal of receiving an upgraded rating for the
City's debt.
• Continue the implementation of new accounting software.
PERSONNEL DATA 1999 2000
~ POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Finance 1 1
Director, Accounting & Auditing 1 1
Director, Fiscal Administration 0 1
Financial Analyst 1 1
Budget Analyst 1 1
Accountant 1 1
Accounting Technician II 4 4
Accounting Technician II (Part-time) 1 1
Administrative Secretary 1 1
Intern 1 1
TOTAL 12 13
NOTES AND ADJUSTMENTS:
A Director of Fiscal Administration position has been added to provide support to the Director of Finance.
- This will allow the Director to provide additional assistance to the City Manager and dedicate more time to
long-term fiscal planning.
FinAdm -21- 12/13/99
r
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1 ggg
Department of Finance 1998 1999 Revised 1999 2000
Division of Accounting & Auditing Actual Bud et Budget Estimate Bud et
101-02-10-710
PERSONAL SERVICES
2110 Salaries & Wages $340,391 $441,000 $441,000 $405,000 $489,500
2111 Overtime Wages 3,301 3,000 3,000 3,000 4,000
2112 Other Wages 6,907 9,360 9,360 0 9,000
2120 Employee Benefits 92,878 118,000 118,000 110,000 143,800
443,477 571,360 571,360 518,000 646,300
OTHER EXPENSES
2201 Conferences/Mileage 3,888 9,500 9,500 7,000 10,250
2320 Communications 373 1,200 1,200 750 2,000
2340 Accounting/Auditing Services 0 2,500 2,500 1,000 2,500
2349 Other Professional Services 25 20,400 20,400 18,000 26,500
2351 Maintenance of Equipment 1,144 3,600 3,600 2,000 3,600
2370 Legal Advertising 411 600 600 500 250
2380 Printing and Reproduction 2,814 4,000 4,112 4,000 4,350
2390 Misc. Contractual Services 9,816 15,000 16,201 16,000 16,500
2391 Memberships & Subscriptions 1,280 2,500 2,500 2,000 2,750
2410 Office Supplies 8,476 13,750 17,277 17,000 20,400
2910 Refunds 11 250 250 300 500
28,238 73,300 78,140 68,550 89,600
CAPITAL OUTLAY
2520 Equipment & Office Furniture 6,974 6,000 6,000 4,000 5,000
TOTALS $478,689 $650,660 $655,500 $590,550 $740,900
12/13/99
Filename:\per\mig\gpropriv\OObudget\finadm
-22-
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Accounting & Auditing
BUDGET SUMMARY:
• Accounts 2110 and 2120 include funding for the Director of Fiscal Administration position. Account
2110 also includes $300 per month car allowance for the Director of Finance.
• Account 2320 includes funds for long-distance charges, mailing fees, and various other costs.
Account 2340 provides an allocation for accounting/auditing services that maybe needed.
• Account 2349 provides funding for the use of an investment advisor for a portion of the City's portfolio.
Account 2370 provides funding for the public notice of the availability of the City's financial statements
and tax budget as mandated by the Ohio Revised Code, and other notices as necessary.
• Account 2380 provides funding for the printing of City financial documents.
• Account 2390 provides funding for paying agent fees related to existing bond issues, anticipated note
issues and an audit of the motor vehicle registrations.
• Account 2410 provides funding for accounts payable checks, purchase requisitions, payroll checks, leave
request forms for City employees and other general office supplies.
• Account 2520 provides an allocation for equipment.
FinAdm -23- 12/13/99
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Taxation
STATEMENT OF FUNCTIONS:
The primary function of this division is to administer the City Income and Hotel/Motel Tax Ordinances by
insuring the highest degree of compliance within a framework of effective and efficient tax administration.
The Division of Taxation is responsible for the collection of all tax revenues, refunds, audits, delinquency
collections, and compliance projects and other duties as assigned. This office mails and processes over
15,600 annual returns, over 8,100 estimated tax forms, and 26,500 withholding forms. Preliminary and final
audits are conducted to insure that all tax obligations have been fulfilled. The Tax Administrator works
closely with businesses to insure proper and timely filing, paying and processing of all tax forms.
OBJECTIVES AND ACTIVITIES:
• Operate an efficient, organized and cooperative tax office.
• Maintain prompt processing time frames on all returns and refunds.
• Review withholding frequencies on all accounts and make necessary adjustments.
• Closely monitor progress of collection efforts through formally established delinquency procedures.
• Review and modify returns/forms used by the Division of Taxation.
• Establish procedures and a pilot program to accept W-2's via magnetic tape or diskette.
• Cross-train Division of Taxation staff in finance related areas.
• Implement telefiling, electronic filing and electronic funds transfer for withholding accounts.
Meet the goals set in the Mission Statement.
• Provide assistance in the administration of Tax Increment Financing and Economic Development
Agreements.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Taxation 1 1
Accounting Technician II 3 3
Accounting Technician I 1 1
Clerical Specialist I (Part-Time) 1 1
TOTAL 6 6
NOTES AND ADJUSTMENTS:
FinTax -24- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1999
Department of Finance 1998 1999 Revised 1999 2000
Division of Taxation Actual Budget Budget Estimate Budget
101-02-11-710
PERSONAL SERVICES
2110 Salaries & Wages $192,393 $207,000 $207,000 $207,000 $207,800 ..r
2111 Overtime Wages 2,978 4,500 4,500 6,000 10,100
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 49,794 54,950 54,950 54,900 58,200
245,165 266,450 266,450 267,900 276,100
OTHER EXPENSES
2201 Conferences/Mileage 1,408 4,500 4,500 4,000 4,500
2320 Communications 3,530 4,250 4,738 3,000 4,250
2349 Other Professional Services 0 50,000 50,000 45,000 25,000
2351 Maintenance of Equipment 835 1,500 1,500 1,000 1,000
2390 Misc. Contractual Services 1,155 5,875 5,875 2,000 2,500
2391 Memberships & Subscriptions 2,084 2,200 2,200 2,200 2,500
2410 Office Supplies 1,892 3,200 3,920 3,700 4,000
2414 Supplies-Dublin Forms 9,675 28,800 45,253 30,000 31,900
2910 Income Tax Refunds 1,126,166 1,315,250 1,315,250 1,316,000 1,592,800
1,146,745 1,415,575 1,433,236 1,406,900 1,668,450
CAPITAL OUTLAY
2520 Equipment & Office Furniture 4,172 3,750 4,282 3,000 3,750
TOTALS $1,396,082 $1,685,775 $1,703,968 $1,677,800 $1,948,300
12/13/99
Filename:\per\mig\gpropriv\OObudget\fintax
-25-
DEPARTMENT/DIVISIONBUREAU: Department of Finance
Division of Taxation
BUDGET SUMMARY:
• Accounts 2110 and 2120 provide funding for full staffing.
• Account 2349 provides funding for consulting services related to telefiling. It is anticipated that the
project will be initiated in mid-2000.
~w Account 2390 includes funding to utilize a credit bureau for collection of delinquent accounts and
transaction fees associated with telefiling.
• Account 2520 provides funding for a cabinet, two chairs, and a copier.
• Account 2910 provides funding for income tax refunds. The estimate is based on approximately 3.8%
of estimated gross revenues.
FinTax -26- 12/13/99
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~~i 200
I~ Operating Budget
' ' General Fund
' Department of Development
i
CITY OF DUBLIN
I'
II
DEPARTMENT/DIVISIONBUREAU/OFFICE: Department of Development
Office of the Assistant City Manager/
Director of Development
7,
STATEMENT OF FUNCTION:
The Director of Development is responsible and accountable for the general management, coordination, and
direction of the organizational functions and resources of the Divisions of Planning, Engineering, Building
Standards, and Economic Development. The Director of Development exercises maximum independent
professional, managerial, and technical judgement, discretion, and authority and functions within the
framework of the Dublin Charter, all applicable codes, ordinances, rules, regulations, and policy guidelines
of the City Manager. The Director of Development is the direct, immediate administrative superior over the
Director of Planning, the Director of Engineering, the Director of Building Standards, and the Director of
Economic Development . A primary responsibility of the Director of Development is the overall direction,
coordination, and management of the capital improvements planning, programming, and budgeting process
as well as monitoring and ensuring timely completion of capital improvement projects identified in the
budgeting process. The Director of Development directs the City's efforts and activities necessary to achieve
the comprehensive policy objectives in the areas of economic and community development, planning, and
capital improvements programming.
OBJECTIVES AND ACTIVITIES:
• To provide leadership and direction to the staff in the Divisions of Planning, Engineering, Building
Standards and Economic Development.
• To formulate and develop plans, policies, procedures, and regulations necessary to achieve an effective
level of organizational performance within the Divisions of Planning, Engineering, Building Stan-
- dards and Economic Development.
• To prepare the annual operating budget for the Department of Development.
• To determine and project personnel needs for the Department of Development.
• To research, develop, and implement new methods and procedures to strengthen and improve relations
with the development community.
• To direct, coordinate, and manage the capital improvements planning, programming, and budgeting
process as well as monitoring and ensuring the timely completion of capital improvements projects
identified in the budgeting process.
• Assistant City Manager functions.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Assistant City Manager/Director of Development 1 1
Executive Secretary 1 1
Clerical Specialist II 1 1
Clerical Specialist I 1 1
TOTAL 4 4
NOTES AND ADJUSTMENTS:
,,~..4
The Clerical Specialist II position was reallocated from the Sewer Fund during 1999.
Develop -27- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1 ggg
Department of Development 1998 1999 Revised 1999 2000
Office of Director of Development Actual Budget Budget Estimate Bud et
101-03-10-720
PERSONAL SERVICES
2110 Salaries & Wages $150,293 $156,000 $172,800 $179,000 $188,000
2111 Overtime Wages 1,143 4,000 4,000 750 4,000 ~
2112 Other Wages 512 5,000 5,000 4,500 5,000
2120 Employee Benefits 38,353 43,500 43,500 46,500 56,000
190,301 208,500 225,300 230,750 253,000
OTHER EXPENSES
2201 Conferences/Mileage 6,428 5,500 5,594 3,000 6,000
2210 Reimbursable Business Expense 416 1,000 1,000 900 1,000
2211 Meeting Expenses 1,281 1,500 1,851 1,200 1,500
2320 Communications 37,403 50,000 61,975 48,000 50,000
2330 Rents & Leases 4,344 25,000 26,519 20,000 30,000
2349 Other Professional Services 36,681 20,000 42,829 38,000 20,000
2351 Maintenance of Equipment 18,919 27,000 33,806 25,000 11,000
2380 Printing and Reproduction 1,548 3,000 4,941 2,500 3,000
2391 Memberships & Subscriptions 1,614 2,000 2,000 2,000 2,000
2410 Office Supplies 616 4,000 4,651 3,500 4,000
2420 Operating Supplies 4,372 7,000 7,605 5,~~0 7,000
113,622 146,000 192,771 149,100 135,500
CAPITAL OUTLAY
2520 Equipment & Office Furniture 23,329 40,000 41,000 40,000 5,000
TOTALS $327,252 $394,500 $459,071 $419,850 $393,500
12/13/99
Filename:\per\mig\gpropriv\OObudget\develop
..~.s
-28-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Office of the Assistant City Manager/
Director of Development
BUDGET SUMMARY:
• Account 2110 includes $400 per month car allowance for Assistant City Manager/Director of
Development.
• Account 2201 includes $1,500 for DPRC staff to visit a permit review center in continued efforts to
establish astate-of--the-art center.
• Account 2210 includes funds for business meeting expenses for luncheons with developers, business
leaders, prospective industries, etc.
• Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food,
beverages and associated supplies.
• Account 2320 includes funds for postage for the 5800 Building, courier and express mail services, some
local and long-distance charges, cellular phone airtime charges, and pagers for all Department of
Development staff.
• Account 2330 includes funds for rental of postage meter, copier equipment, or other rental equipment.
• Account 2349 includes funds for minor, unforeseen consulting services not related to currently funded
capital improvement projects and aerial mapping services.
• Account 2351 includes funds for service agreements on office equipment for the Department of
Development. The reduction is the result of agreements for GIS related equipment being moved to the
Division of Information Technology budget.
• Account 2380 includes funds for miscellaneous printing/reproduction of various forms, copying of
special products, aerial prints, etc.
• Account 2420 includes funds for supplies for departmental copiers, fax machines and computers.
• Account 2520 includes funds for miscellaneous office equipment or furniture, including DPRC.
Develop -29- 12/13/99
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Planning
STATEMENT OF FUNCTIONS:
This division is administered by the Director of Planning which is under the direction of the Director of
Development. The division is responsible for the City's land use, planning, and zoning functions, including the
enforcement of the Zoning Code. The division serves as staff to several commissions.
Specifically, Planning Division activities relate to the following functional areas: review of development
proposals; capital improvement programming; preparing updating the Community Plan and development control
regulations; project analysis; area studies; code enforcement; mapping; information base; and project
coordination.
OBJECTIVES AND ACTIVITIES:
• To be responsive to citizens in regards to planning and implementing a citizen participation process.
• To plan the orderly, high quality growth of the City by publishing and updating as needed the Community Plan.
• To assist in the coordination and the implementation of the capital improvement program, and updating and
administering development regulations.
• To be responsive to City Council goals.
• To ensure compliance with all orders of City Council, Planning Commission, Board of Zoning Appeals,
Architectural Review Board and various special subcommittees and other groups.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Planning 1 1
Assistant Planning Director 1 1
Planner II 1 1
Planner I 6 ~
Code Enforcement Officer 1 1
Landscape Inspector 1 1
Development Review Specialist 2 2
GIS Coordinator 1 1
GIS/CAD Technician 2 2
Administrative Secretary 1 1
Clerical Specialist I 1 2
Clerical Specialist II 1 1
GIS Intern 1 1
Planning Intern 5 Z
TOTAL 25 29
NOTES AND ADJUSTMENTS:
An additional Planner I and Clerical Specialist I have been included. The Planner I will be responsible for updating
the Zoning Code and the Clerical Specialist I position will be responsible for records management, microfiching, and
record follow-up. Two additional Planning Interns are reflected and will be utilized to support long-range planning
efforts and plan review functions.
Planning -30- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1998
Department of Development 1998 1999 Revised 1999 2000
Division of Planning Actual Bud et Bud et Estimate Budget
101-03-11-720
PERSONAL SERVICES
2110 Salaries & Wages $588,273 $770,000 $770,000 $680,000 $879,000
2111 Overtime Wages 18,648 21,000 21,000 35,000 26,000
2112 Other Wages 73,300 85,200 88,278 93,000 126,900
2120 Employee Benefits 168,719 236,500 236,500 207,500 276,600
2140 Uniforms & Clothing 2,128 1,500 1,563 1,800 2,750
851,068 1,114,200 1,117,341 1,017,300 1,311,250
OTHER EXPENSES
2201 Conferences/Mileage 25,099 19,000 20,118 19,000 26,800
2211 Meeting Expenses 3,792 4,000 4,071 4,000 4,000
2344 Planning Services 191,113 222,000 587,129 500,000 176,000
2349 Other Professional Services 19,243 107,000 186,329 160,000 177,000
2391 Memberships & Subscriptions 3,125 7,000 9,497 5,000 7,500
2410 Office Supplies 6,942 12,000 12,649 12,000 12,500
2420 Operating Supplies 21,881 38,000 43,605 36,000 38,000
2830 Code Enforcement Activities 4,191 6,000 6,946 6,000 10,500
2910 Refunds 9,855 13,000 13,000 5,000 13,000
285,241 428,000 883,344 747,000 465,300
CAPITAL OUTLAY
2520 Equipment & Office Furniture 7,978 15,000 53,889 40,000 9,500
TOTALS $1,144,287 $1,557,200 $2,054,574 $1,804,300 $1,786,050
12/13/99
Filename:\per\mig\gpropriv\OObudget\planning
-31-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Planning
BUDGET SUMMARY:
• Account 2110 and 2120 include funding for an additional Planner I and Clerical Specialist I.
• Account 2112 includes funding for two additional Intern positions.
• Account 2211 provides funding for group meetings sponsored by the City. Funding is included for
food, beverages, and associated supplies.
• Account 2344 provides funding for consulting services for major Code rewrite, creation of a WOW
video as an outgrowth of the Community Plan, legal services associated with the SWAP, architectural
services to support development review, and Old Dublin plans.
Account 2349 includes consulting and other services such as publication of tree preservation materials,
WOW catalogue, Code rewrite, GIS consulting services, and orthophotography.
• Account 2420 provides funding for photography, GIS supplies and presentation materials.
• Account 2520 provides funding for office furniture to accommodate added staff and to maximize the
records/service area.
Planning -32- 12/13/99
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Engineering
STATEMENT OF FUNCTIONS:
This division is under the direction of the City Engineer, who reports directly to the Director of Development
and provides such engineering services as design review, pavement management, operation and maintenance
of traffic signals, street lights, warning system, pump stations, drafting, surveying, civil project inspection,
design, operation and maintenance of storm and sanitary sewers, streams, retention and detention basins,
oversight of City's public improvements and consultation on proposed projects to the various City
~ departments. The City Engineer is charged with enforcing standards for all work in the public right-of--way.
This division reviews the engineering aspects of all development projects and provides significant support
to the Divisions of Streets and Utilities, Grounds and Facilities and Recreation Services regarding the
maintenance of City infrastructure. The City Engineer is called on to provide advice and information to City
Council and the Planning and Zoning Commission.
OBJECTIVES AND ACTIVITIES:
• To maintain City infrastructure by establishing a maintenance program for sewers, manholes, streets,
highways, curb and gutters, sidewalks, bikepaths, traffic signals, streams and ponds.
• To oversee timely completion of City sponsored public improvement projects.
• To ensure comprehensive, timely review of engineering drawings and plans for capital improvements,
subdivisions and developments.
• To coordinate with other governmental agencies in regard to issues such as pursuing federal and state
grants, sewer, water and other applicable issues.
• To implement the comprehensive stormwater program.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Engineering 1 1
Assistant Director, Engineering 3 3
Civil Engineer 3 3
Engineering Assistant 2 2
Traffic Signal Technician 1 1
Electrical Worker 4 4
Engineering Project Inspector 6 6
ROW/Easement Survey Specialist 1 1
Administrative Secretary 1 1
Clerical Specialist I 1 1
Accounting Technician I 1 1
Streetscape Specialist 0 1
Intern 2 2
TOTAL 26 27
NOTES AND ADJUSTMENTS:
The added Streetscape Specialist position will provide internal coordination for design of landscaped areas
for roadway projects, be responsible for review ofright-of--way, visibility triangle clearance coordination,
communications with property owners, and construction inspection.
Engineer -33- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1999
Department of Development 1998 1999 Revised 1999 2000
Division of Engineering Actual Budget Budget Estimate Budget
101-03-12-720
PERSONAL SERVICES
2110 Salaries & Wages $771,893 $923,000 $923,000 $850,000 $988,600
2111 Overtime Wages 43,660 37,500 37,500 42,000 37,500
2112 Other Wages 5,964 28,000 28,000 18,000 28,000
2120 Employee Benefits 211,395 282,000 282,000 239,000 315,500
2140 Uniforms & Clothing 3,778 7,500 7,775 5,000 7,500
1,036,690 1,278,000 1,278,275 1,154,000 1,377,100
OTHER EXPENSES
2201 Conferences/Mileage 15,476 20,750 20,750 17,000 23,750
2211 Meeting Expenses 694 650 691 500 650
2343 Engineering Services-Traffic 1,305 0 0 0 0
2346 Engineering Inspection Service 49,998 115,000 131,920 120,000 120,000
2348 Plan Review 31,673 50,000 63,647 50,000 50,000
2349 Professional Services 47,603 50,000 84,808 84,000 85,000
2380 Printing & Reproduction 18,158 18,000 20,008 18,000 20,000
2390 Misc. Contractual Services 0 0 0 0 150,000
2391 Memberships & Subscriptions 1,519 3,000 3,000 2,000 3,000
2410 Office Supplies 6,730 11,000 11,000 7,000 11,000
2420 Operating Supplies 7,807 12,000 21,210 10,000 12,000
2910 Refunds 290 0 0 300 500
181,253 280,400 357,034 308,800 475,900
CAPITAL OUTLAY
r.~
2520 Equipment & Office Furniture 25,731 15,000 22,994 22,900 12,500
TOTALS $1,243,674 $1,573,400 $1,658,303 $1,485,700 $1,865,500
12/13/99
Filename:\perlmig\gpropriv\OObudget\engineer
-34-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Engineering
BUDGET SUMMARY:
• Account 2110 and 2120 includes funding for the Streetscape Specialist position. This account also
includes a $350 per month car allowance for the City Engineer.
• Account 2211 includes funding for group meetings sponsored by the City. Funding is included for food,
beverages, and associated supplies.
• Account 2346 provides funding for inspection of construction materials by the City of Columbus, contract
engineering testing services and contract inspection services.
• Account 2348 is an allocation for specialized plan review.
~ Account 2349 provides funding for consulting services, such as traffic analysis and evaluation of
intersections for traffic signals.
• Account 2380 provides funding for printing contract documents and plans related to the City's capital
improvement projects.
• Account 2390 provides funding for contractual services for maintenance of the City's stormwater system
as identified by Camp, Dresser & McKee in the Stormwater Master Plan.
• Account 2520 includes funding for furniture and equipment for new position and modifications to office
areas.
rrr.
Engineer -35- 12/13/99
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Building Standards
STATEMENT OF FUNCTIONS:
The Division of Building Standards is under the administrative direction of the Director of Building Standards
(Certified Building Official) who reports directly to the Director of Development. The primary responsibility of the
division is to ensure that all new construction (commercial and residential) complies with all applicable state, local,
and national building codes.
OBJECTIVES AND ACTIVITIES:
i..
• To ensure that all new construction (commercial and residential) complies with all applicable state, local, and
national building codes.
• Perform plan reviews on applications, perform inspections, issue permits and issue certificates of occupancy.
• Provide direction and communicate with the construction applicants and the public.
• Provide timely information regarding levels and types of construction activity within the City to City
• departments, applicants, and the public.
• Provide architectural support to city projects.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Building Standards 1 1
Commercial Plans Examiner/City Architect 1 1
Building Inspector 5 5
Electrical Inspector 1 1
Electrical Inspector (part-time) 1 1
Permit Coordinator 1 1
Residential Plans Examiner 1 1
Administrative Secretary 1 1
Clerical Specialist II 2 2
Clerical Specialist I 1 1
TOTAL 15 15
NOTES AND ADJUSTMENTS:
Bldg -36- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1999
Department of Development 1998 1999 Revised 1999 2000
Division of Building Standards Actual Budget Budget Estimate Budget
101-03-13-720
PERSONAL SERVICES
2110 Salaries & Wages $478,829 $554,000 $554,000 $545,000 $555,000
2111 Overtime Wages 9,156 15,000 30,000 16,500 20,000 ...i
2112 Other Wages 37,821 20,000 26,000 13,000 25,000
2120 Employee Benefits 131,805 165,000 165,000 155,000 167,500
2140 Uniforms 8~ Clothing 931 4,000 4,774 2,500 4,000
658,542 758,000 779,774 732,000 771,500
OTHER EXPENSES
2201 Conferences/Mileage 7,581 14,250 15,038 10,000 14,250
2211 Meeting Expenses 380 750 919 750 750
2347 Building Inspection Service 68,408 80,000 89,085 70,000 80,000
2348 Plan Review 115,911 85,000 85,829 60,000 75,000
2349 Other Professional Services 0 15,000 15,000 15,000 15,000
2380 Printing & Reproductions 2,420 6,000 6,444 5,000 7,000
2391 Memberships & Subscriptions 1,492 2,000 2,500 3,500 2,500
2410 Office Supplies 3,239 6,000 6,505 5,000 6,000
2420 Operating Supplies 3,752 13,000 13,792 7,000 10,000
2910 Refunds 5,742 7,500 22,500 22,500 7,500
208,925 229,500 257,612 198,750 218,000
CAPITAL OUTLAY
2520 Equipment & Office Furniture 8,138 10,000 15,240 15,000 7,500
.ri
TOTALS $875,605 $997,500 $1,052,626 $945,750 $997,000
12/13/99
Filename:\per\mig\gpropriv\OObudget\bldg
-37-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Building Standards
BUDGET SUMMARY:
• Account 2111 anticipates an increasing numbers of special inspections which are conducted at night or over the
weekend. This cost is off-set by fees collected.
• Account 2112 provides funding for temporary staff which will be utilized due to the conversion to HTE.
• Account 2347 includes funding for plumbing inspection services from Franklin County Board of Health. This
fee is directly offset by fees collected.
,r,.~, Account 2348 provides funding for contract, plan review of commercial, industrial, and multi-family
developments.
• Account 2380 provides funding to modify forms which require changes due to the adoption of ISO 9001.
`.w-
r.,.
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Bldg. -38- 12/13/99
DEPARTMENT/DIVISIONBUREAU/OFFICE: Department of Development
Division of Economic Development
STATEMENT OF FUNCTION:
This division is administered by a Director of Economic Development who reports directly to the Assistant
City Manager/Director of Development The division is responsible for the implementation of the City's
economic development program and strategy. The Director is responsible for the development and
implementation of local business amaction, retention, and expansion programs; coordination of activities
with various private and public organizations involved in local and regional economic development; the
integration of local economic development objectives with broader community planning policies and goals;
development and maintenance of an economic development data base; provide project management to
expedite permit coordination and plan review for targeted commercial development projects; serve as the
City's housing officer, implement business development activities; maintain involvement with community
organizations; administer City's incentive programs; and serve as a local business ombudsman to assist with
development issues and help ensure quality development within the City.
OBJECTIVES AND ACTIVITIES:
• To provide an ongoing Retention and Expansion Program.
• To ensure timely permitting of private improvements and facilitate project completion.
• To build local partnerships.
• To provide direction and cultivate positive community image.
• To research, develop, and implement new methods and procedures to strengthen and improve relations
with the development community.
• To continue to implement the goals and objectives identified in the Community Plan and the Economic
Development Strategy.
• To assist the City Manager and the Director of Development with special projects.
• To promote the orderly high quality growth of the City.
• To interact with other government agencies.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Economic Development 1 1
Development Project Coordinator 1 1
Administrative Secretary 1 1
Intern 0 1
TOTAL 3 4
NOTES AND ADJUSTMENTS:
The Clerical Specialist II position was reclassified to an Administrative Secretary during 1999. An Intern
position has been added to provide assistance with the Retention and Expansion Program.
Y
EcoDev -39- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1999
Department of Development 1998 1999 Revised 1999 2000
Division of Economic Development Actual Budget Budget Estimate Budget
101-03-14-720
PERSONAL SERVICES
2110 Salaries & Wages $110,717 $138,500 $138,500 $130,100 $140,100
2111 Overtime Wages 177 500 500 200 0
2112 Other Wages 4,022 3,000 6,014 6,000 7,950
2120 Employee Benefits 28,380 35,900 35,900 33,000 42,000
143,296 177,900 180,914 169,300 190,050
OTHER EXPENSES
2201 Conferences/Mileage 1,530 3,500 4,682 4,200 4,250
2210 Reimbursable Business Expense 976 1,500 1,681 1,200 1,200
2211 Meeting Expenses 148 1,000 1,094 1,000 1,000
2380 Printing and Reproduction 1,909 1,000 1,000 1,000 1,000
2391 Memberships & Subscriptions 894 1,000 1,000 1,000 1,000
2410 Office Supplies 885 2,500 2,606 1,000 1,000
2420 Operating Supplies 160 0 0 0 0
2822 Economic Development Program 6,474 22,000 23,799 20,000 22,000
12,976 32,500 35,862 29,400 31,450
CAPITAL OUTLAY
2520 Equipment & Office Furniture 708 1,000 1,000 1,000 500
TOTALS $156,980 $211,400 $217,776 $199,700 $222,000
12/13/99
Filename:\per\mig\gpropriv\OObudget\econdev
-40-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Economic Development
BUDGET SUMMARY:
• Account 2110 includes $300 per month car allowance for the Director of Economic Development.
• Account 2112 includes funding for the added Intern position.
• Account 2210 includes funds for business meeting expenses for luncheons with developers, business
leaders, prospective industries, etc.
• Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food,
beverages and associated supplies/costs.
• Account 2822 includes funds to support economic development programs including printing material,
consulting fees, media relations, ISO program and strategy development.
Ecodev -41- 12/13/99
2000
Operating Budget
General Fund
Department of Law
CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: Department of Law
STATEMENT OF FUNCTIONS:
This Department is administered by the Director of Law and provides legal representation to City Council,
the City Manager, the administrative departments, and various Boards and Commissions. The Law Director
is appointed by the City Manager with the approval of City Council. Currently this position is filled on a
contractual basis.
Periodically, other legal counsel is retained for specialized problems or legal work. The Director of Law
prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents. The Director
also advises City Officials of pending legislation affecting municipal operations. In addition, either the
Director or one of the Director's assistants prosecutes all criminal cases which come before the Dublin
Mayor's Court.
OBJECTIVES AND ACTIVITIES:
• To provide legal counsel in accordance with their contract.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director of Law 1 1
Assistant Director of Law 2 2
TOTAL 3 3
NOTES AND ADJUSTMENTS:
Law -42- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
1999
FUND: GENERAL 1998 1999 Revised 1999 2000
Department of Law Actual Budget Budget Estimate Budget
101-04-10-710
OTHER EXPENSES
2345 General Legal Services-Law Director $222,550 $420,000 $470,000 $445,000 $456,000
2346 Other Legal Services-Law Director 459,955 200,000 275,433 270,000 240,000
2349 Other Professional Services 0 125,000 295,000 275,000 180,000
TOTALS $682,505 $745,000 $1,040,433 $990,000 $876,000
12/13/99
Filename:\per\mig\gpropriv\OObudget\law
..r
-43-
~i
i
DEPARTMENT/DIVISIONBUREAU: Department of Law
BUDGET SUMMARY:
• Account 2345 is used to pay for general services provided by the Director of Law.
• Account 2346 provides funding for special legal services provided by the Director of Law (i.e. economic
development projects and right-of--way/easement acquisition for capital improvement projects).
• Account 2349 includes funds for services provided by bond counsel with regard to the issuance of debt
and services related to labor relations and telecommunications.
w...
Law -44- 12/13/99
2000
Operating Budget
General Fund
Department of Services
;,j
!li
i
CITY OF DUBLIN
I'',11
iI
DEPARTMENT/DIVISIONBUREAU: Department of Service
Office of the Director of Service
STATEMENT OF FUNCTIONS:
The Department of Service is a high performing organization whose purpose is to provide essential, general
and recreational services to our public. These services provide a safe and comfortable City in which to live,
work, play and travel. We strive to support and enforce the intent and spirit of the City's Mission Statement.
We execute the guidance of the City Manager in a well planned and highly accountable fashion. We pride
ourselves in providing services which are of the highest quality with a focus on customer satisfaction.
OBJECTIVES AND ACTIVITIES:
r..
• To uphold the values identified by Department of Service employees.
• To institutionalize the Department's operating principles.
• To change the ratio of full-time staff to other than full-time staff from 30%:70% to 70%:30%, to include
keeping pace with growth.
• To improve the recruitment and retention of high quality personnel in other than full-time positions.
• To oversee the day-to-day operations of the Department insuring the delivery of high quality service at
lowest possible cost and with full accountability.
• Pursue accreditation by the American Public Works Association.
• Pursue accreditation by the National Parks & Recreation Association.
• To ensure Council's goals are achieved as assigned by the City Manager.
• To ensure employees receive training in accordance with the following priorities:
1. Required safety training
2. Certifications and license
3. Professional development
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Service 1 1
Executive Secretary 1 1
Intern 2 2
Accreditation/Training Coordinator 0 1
rr..
TOTAL 4 5
NOTES AND ADJUSTMENTS:
The Accreditation/Training Coordinator will assist with pursuit and maintenance of accreditation through
the American Public Works Association and the National Recreation & Parks Association. The position will
also coordinate training for all three divisions within the Department of Service and will support special
projects as assigned by the Director of Service.
axe
Service - 45- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1999
Department of Service 1998 1999 Revised 1999 2000
Office of the Director of Service Actual Budget Budget Estimate Budget
101-06-10-710
PERSONAL SERVICES
2110 Salaries & Wages $98,094 $102,000 $102,000 $103,500 $132,500
2111 Overtime Wages 1,122 6,000 6,000 5,000 6,000 3
2112 Other Wages 2,121 23,500 23,500 12,000 23,500
2120 Employee Benefits 23,175 28,300 28,300 25,900 37,000
124,512 159,800 159,800 146,400 199,000
OTHER EXPENSES
2201 Conferences/Mileage 1,801 17,200 19,275 17,200 11,700
2210 Reimbursable Business Expense 635 750 886 800 850
2320 Communications 1,848 1,600 1,700 2,500 3,000
2349 Other Professional Services 162,019 48,000 79,700 51,500 50,000
2351 Maintenance of Equipment 2,714 4,500 2,500 2,500 4,500
2380 Printing and Reproduction 1,442 1,200 1,236 1,000 3,200
2391 Memberships & Subscriptions 1,805 2,600 2,795 2,500 2,600
2410 Office Supplies 611 1,000 1,000 900 1,750
172,875 76,850 109,092 78,900 77,600
CAPITAL OUTLAY
2520 Equipment & Office Furniture 3,118 2,000 2,000 2,000 2,000
TOTALS $300,505 $238,650 $270,892 $227,300 $278,600
j.
12/13/99
Filename:\per\mig\gpropriv\OObudget\service
-46-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Office of the Director of Service
BUDGET SUMMARY:
• Account 2110 includes $300 per month car allowance for the Director of Service.
• Account 2201 includes funding for leadership and accreditation training.
• Account 2210 provides funding for business meeting expenses and for luncheons with public officials from
other jurisdictions, consultants and contractors.
• Account 2349 provides funding for services related to accreditation by the American Public Works
Association, consultant for wireless communications, and Continuous Quality Improvement. Funding for
special legal counsel related to telecommunications has been included in the Director of Law's budget.
r..r Account 2380 provides funding for promotional materials for accreditation.
iw• Service - 47- 12/13/99
DEPARTMENT/DIVISION/BUREAU: Department of Service
Office of the Director of Service
Solid Waste Management
STATEMENT OF FUNCTIONS:
The City of Dublin seeks recognition in the field of local government as being environmentally sensitive.
To this end the City will provide a comprehensive solid waste management program. This program will
provide services to Dublin residents with an emphasis on reduction, reuse, recycling, and beautification.
This program will ensure the City's compliance with all solid waste management rules and regulations. All
related services will be provided with the highest quality forces on customer satisfaction.
OBJECTIVES AND ACTIVITIES:
• To deliver the highest quality curbside chipper/leaf pickup service in the central Ohio area.
• To continue to ensure our contracted refuse services are of the highest quality.
• To maintain good customer relations by providing quality service pickup.
• To keep storm systems free of leaf debris.
• To keep the City's rights-of--way free of unsightly and unsafe vegetative debris piles.
• To perform chipper/leaf pickups in an economical efficient manner.
• To seek alternative chipper/leaf disposal capabilities.
• To continue to inform and educate the public on the City's solid waste programs.
• Value added service to Dublin Businesses using GreenWi$e.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Maintenance Crew Leader
(as needed from Streets & Utilities)
Maintenance Workers
(as needed from Streets & Utilities)
Maintenance Workers (seasonal)
(as needed from Streets & Utilities)
Wrr
NOTES AND ADJUSTMENTS:
This budget reflects the proportionate amount of dollars utilized for chipper and leaf service performed by
Maintenance Crew Leaders and Maintenance Workers. Twenty percent (20%) of a Maintenance
Supervisor position is allocated to Solid Waste Management and is reflected in this budget.
SwMgmt -48- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1999
Department of Service 1998 1999 Revised 1999 2000
Solid Waste Management Actual Budget Budget Estimate Budget
101-06-11-730
PERSONAL SERVICES
2110 Salaries & Wages $92,904 $83,400 $83,400 $83,400 $101,800 ~
2111 Overtime Wages 1,640 8,500 8,500 8,500 8,500
2112 Other Wages 15,270 30,500 30,500 20,000 30,500 ..r
2120 Employee Benefits 27,828 19,600 19,600 20,000 32,000
2140 Uniforms & Clothing 0 0 0 0 2,000
137,642 142,000 142,000 131,900 174,800
OTHER EXPENSES
2201 Conferences/Mileage 277 600 600 500 600
2320 Communications 83 3,250 3,250 1,000 3,250
2330 Rents and Leases 5,510 20,000 24,000 15,000 20,000
2349 Other Professional Services 0 10,000 20,000 10,000 15,000
2351 Maintenance of Equipment 4,573 11,000 11,255 10,000 11,000
2370 Advertising 3,254 7,500 10,148 7,500 11,500
2380 Printing and Reproduction ~ 629 3,100 3,402 2,500 3,100
2391 Memberships & Subscriptions 360 1,200 1,440 800 1,230
2410 Office Supplies 100 300 300 300 300
2440 Small Tools & Minor Equipment 805 2,000 2,175 2,000 2,000
2811 Contract Refuse/Recycling 944,615 983,000 1,010,485 1,010,000 1,091,000
2812 Buy Recycled Program 0 0 0 0 0
2813 Greenwise Program _ 20,836 0 7,944 7,944 0
981,042 1,041,950 1,094,999 1,067,544 1,158,980
CAPITAL OUTLAY
2520 Equipment 0 3,200 3,200 3,200 4,000
TOTALS $1,118,684 $1,187,150 $1,240,199 $1,202,644 $1,337,780
12/13/99
Filename:\per\mig\gpropriv\OObudget\swmgmt
-49-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Office of the Director of Service
Solid Waste Management
BUDGET SUMMARY:
• Accounts 2110, 211 1, 2112, and 2120 reflect the Maintenance Workers proportionate amount of salaries
and benefits to perform Solid Waste Management functions. These accounts also reflect 20% of a
Maintenance Supervisor costs.
• Account 2201 reflects the Resource Ohio Conference sponsored by the ODNR.
• Account 2320 provides funding to communicate the City's Solid Waste Management programs.
Account 2330 provides funding to rent a grinder and a turner.
• Account 2349 provides funding for professional services to continue the small to medium size business
,r„ recycling pool, the "Greenwise" program and a disposal fee for leaves collected from the City's curbside
program.
• Account 2351 provides funding to maintain equipment (e.g. leaf machines, chipper machines and truck
boxes).
• Account 2380 reflects printing and reproduction costs related to account 2320.
• Account 2440 includes funding for hand tools and safety vests.
• Account 2520 provides funding for miscellaneous equipment.
• Account 2811 provides funding for the City's refuse/recycling contract.
ir..
SwMgmt -50- 12/13/99
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Grounds
STATEMENT OF FUNCTIONS:
The City of Dublin prides itself in providing its residents and visitors the highest quality public grounds to
pursue their active and passive outdoor needs. The Bureau of Grounds strives to be both environmentally
and economically sound in its management of public areas including parks, gateways and rights-of--way. By
staff establishing and adhering to the highest standards, each user will be assured the proper environment
for their enjoyment.
OBJECTIVES AND ACTIVITIES:
W
• To provide residents and visitors with the highest quality of public lands that are aesthetically pleasing
and functionally sound. _
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Grounds & Facilities 1 1
City Horticulturist 1 1
City Forester 1 1
Landscape Architect 1 1
Maintenance Supervisor 1 1
Maintenance Crew Leader 4 5
Maintenance Worker 13 13
Horticulturist Assistant 1 2
Forester Assistant 1 2
Seasonal Maintenance Worker 21 25
Clerical Specialist II 1 1
Administrative Secretary 1 1
Intern 1 1
w~ TOTAL 48 55
NOTES AND ADJUSTMENTS: A Horticulturist Assistant, a Forester Assistant, a Maintenance Crew
Leader and four (4) seasonal Maintenance Workers have been added. All additional positions are justified
by expanded areas of responsibilities and associated overhead.
Grounds -51- 12/ 13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 1999
Division of Grounds and Facilities 1998 1999 Revised 1999 2000
Grounds Actual Budget Budget Estimate Budget
101-06-20-740
PERSONAL SERVICES
2110 Salaries and Wages $728,535 $826,000 $826,000 $798,000 $955,300
2111 Overtime Wages 37,397 36,000 36,000 35,000 37,000
2112 Other Wages 224,932 465,000 465,000 325,000 439,800
2120 Employee Benefits 258,967 343,500 343,500 312,000 387,000
2140 Uniforms & Clothing 28,706 47,500 51,023 35_,000 46,900
1,278,537 1,718,000 1,721,523 1,505,000 1,866,000
OTHER EXPENSES
2201 Conferences/Mileage 8,750 25,300 25,775 17,500 22,900
2310 Utilities 43,951 38,000 72,646 60,000 62,000
2320 Communications 5,911 7,500 7,982 12,000 9,500
2330 Rents and Leases 2,125 2,200 2,395 2,300 6,000
2351 Maintenance of Equipment 97 1,600 3,000 2,000 1,050
2390 Misc. Contractual Services 73,249 126,900 142,273 125,000 217,790
2391 Memberships and Subscriptions 1,173 1,700 1,700 1,500 2,570
2410 Office Supplies 1,991 3,000 3,200 2,700 4,500
2420 Operating Supplies 39,191 64,200 75,704 50,000 77,425
2428 Special Event Supplies 5,369 5,000 6,305 5,000 9,500
2432 Parks Maintenance 104,141 127,500 145,285 125,000 137,500
2433 Equipment Maintenance 20,446 32,100 43,251 35,000 42,750
2440 Small Tools & Minor Equipment 5,465 6,700 7,004 5,000 7,850
2812 Special Programs 2,136 3,600 4,057 2,500 3,750
313,995 445,300 540,577 445,500 605,085
CAPITAL OUTLAY
2510 Land Improvements 96,194 89,200 119,264 85,000 102,600 ~
2520 Equipment 56,086 65,800 69,969 55,000 75,625
152,280 155,000 189,233 140,000 178,225
TOTALS $1,744,812 $2,318,300 $2,451,333 $2,090,500 $2,649,310
12/13/99
Filename:\per\mig\gpropriv\OObudget\grounds
-52-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Grounds
BUDGET SUMMARY:
• Account 2110, 2112 and 2120 provides funding for the additional staff highlighted in the Notes and
Adjustments.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for services
provided in the City's parks.
Account 2390 provides funding for contractual services for arborist work, including rights-of--way,
mulching, and right-of--way maintenance of Emerald Parkway, Woerner-Temple, Hard Road and S.R.
161/LT.S. 33 from Riverside Drive to I-270.
• Account 2420 provides funding for consumable supplies used to maintain City grounds.
• Account 2432 provides funding for all plants, soil amendments, sod and grass seed, mulch, fertilizer and
chemicals.
• Account 2510 includes funding for tree replacement for various subdivisions, pond aerator for Heather
Glen North, Kendall Ridge and Hawk's Nest, park signs, bike path mitigation and security equipment
for park buildings.
• Account 2520 includes funding for irrigation units, a walk behind mower, weedeaters and fertilizer
spreaders.
• Account 2812 provides funding for Civic Beautification Awards Program and Arbor Day celebration.
Grounds -53- 12/13/99
a.,,,
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
q Facilities
STATEMENT OF FUNCTIONS:
The Bureau of Facilities recognizes its obligation to protect the City's investment in public buildings
and strives to insure that both the appearance and functions aze preserved. This will be accomplished
by adherence to proper preventative maintenance programs and striving to anticipate problems. By
taking a proactive stance in managing the City facilities, we can assure the residents that their
investments are being protected.
OBJECTIVES AND ACTIVITIES:
• To protect the City's substantial investments in its facilities by adhering to the strictest
preventative maintenance standards and anticipate and react to our customer needs.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Maintenance Supervisor 1 1
Crew Leader 2 2
Maintenance Worker 4 4
Custodians 0 4
7 11
TOTAL
NOTES AND ADJUSTMENTS:
The four Custodian positions are being requested to eliminate the contractual custodian services utilized in
recent years.
The personnel utilized to maintain the Community Recreation Center were previously reflected in this
budget's Personnel Data with the funding reflected in the Community Recreation Center's (CRC) budget.
A separate budget section for the maintenance of the CRC has been established in the 2000 Operating
Budget.
• Facilities -54- 12/13/99
2000 BUDGET -CITY OF DUBLIN
FUND: GENERAL
Department of Service 1999
Division of Grounds and Facilities 1998 1999 Revised 1999 2000
Facilities Actual Budget Budget Estimate Budget
101-06-21-710
PERSONAL SERVICES
2110 ~ Salaries & Wages $179,068 $175,000 $175,000 $175,000 $323,500
2111 Overtime Wages 7,732 20,000 20,000 10,000 8,000
2112 Other Wages 11,039 15,000 15,000 2,500 15,000
2120 Employee Benefits 56,317 61,500 61,500 58,000 120,000
2140 Uniforms & Clothing 7,177 7,000 7,000 5,000 10,900
261,333 278,500 278,500 250,500 477,400
OTHER EXPENSES
2201 Conferences/Mileage 4,393 3,000 3,000 3,000 5,000
2310 Utilities 167,475 198,000 327,992 310,000 275,000
2320 Communications 119,102 146,700 154,190 130,000 148,000
2330 Rents & Leases 96,935 28,000 104,040 100,000 28,400
2350 Maint. of Equipment & Facilities 44,956 92,000 100,309 100,300 75,500
2390 Misc. Contractual Services 258,451 244,800 287,425 250,000 128,350
2391 Memberships & Subsciptions 170 750 750 400 450
2398 Real Estate Taxes 52,667 75,000 75,000 80,000 85,000
2410 Office Supplies 1,193 1,750 1,950 2,500 1,925
2420 Operating Supplies 84,098 125,000 134,568 130,000 93,500
829,440 915,000 1,189,224 1,106,200 841,125
CAPITAL OUTLAY
2520 Equipment 17,550 33,200 36,809 36,000 27,200
2530 Building/Renovation 59,328 149,000 181,120 150,000 195,850
76,878 182,200 217,929 186,000 223,050
TOTALS $1,167,651 $1,375,700 $1,685,653 $1,542,700 $1,541,575
12/13/99
Filename:\perlmiglgpropriv\OObudget\facility
-55-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Facilities
BUDGET SUMMARY:
• Account 2110 and 2120 provide funding for the four Custodian positions that have been added.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for City facilities
with the exception of the Community Recreation Center. The reduction from the 1999 Estimate is the
result of Karrer Middle School lease expiring in 1999.
Account 2320 provides funding for postage and telephone charges for the City. It also includes funding
for pagers utilized by the Facilities' personnel.
Account 2351 includes funds for ongoing general maintenance of City owned facilities.
• Account 2390 includes funds for preventative maintenance contracts for systems and services throughout
the City owned facilities. The reduction in this account is the result of bringing the custodian services
back in-house.
• Account 2420 includes funds for supplies utilized by the first floor copier at the Municipal Building, for
custodial supplies, and maintenance supplies.
• Account 2520 provides funding for carpet/resilient floor equipment, gasoline power washer, ladders and
miscellaneous hand tools.
• Account 2530 includes funding for security systems in the various City buildings and renovations to
Council Chambers. Renovations to Council Chambers will be evaluated and it is anticipated that a
supplemental appropriation will be made during 2000.
..w.
-56- 12/13/99
Facilities
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division Streets & Utilities
Vehicle/Equipment Maintenance
STATEMENT OF FUNCTIONS:
To provide the City Staff with safe, well maintained transportation enabling them to perform their job tasks
with highly maintained vehicles that reflect a positive image on the individual and the City as a whole. To
ensure all City equipment is serviced in a timely manner, to ensure unsafe equipment is not in service at any
time. To expediently turn around down equipment economically. To preserve the City's fleet with proven
preventive maintenance procedure.
ire
OBJECTIVES AND ACTIVITIES:
• Provide the highest vehicle maintenance standards.
• Properly maintain fleet to ensure all City equipment is safe for use.
• Add equipment to fleet as needed to ensure right equipment is available to do the job safely and
economically and deliver the service to our residents at expected levels.
• Implement consistent preventative maintenance procedures to ensure maximum usage of equipment.
• Hold auctions on a regular basis to eliminate older equipment from the fleet.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Maintenance Supervisor 1 1
Automotive Mechanic II 1 0
Automotive Mechanic I 4 4
Seasonal Auto Service Worker 1 1
TOTAL 7 6
NOTES AND ADJUSTMENTS:
The Automotive Mechanic II position is being reclassified to a Maintenance Supervisor and will be assigned
100% to this function. In the past, 40% of a Maintenance Supervisor position was allocated to this budget.
This budget also includes 50% of costs associated with one of the Clerical Specialist II positions reflected
in the Personnel Data for the Division of Streets & Utilities in the Street Maintenance and Repair Fund as
a result of the City administering the fuel system utilized by both the City and the Dublin City School
District.
~,~F.
Vehicle -57- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL
Department of Service 1999
Division of Streets and Utilities 1998 1999 Revised 1999 2000
Vehicle & Equipment Maintenance Actual Budget Budget Estimate Budget
101-06-30-710
PERSONAL SERVICES
2110 Salaries & Wages $180,622 $188,500 $188,500 $195,000 $193,000
2111 Overtime Wages 15,548 10,000 10,000 10,500 12,000
2112 Other Wages 0 2,000 2,000 0 2,000
2120 Employee Benefits 57,007 61,800 61,800 65,200 66,600
2140 Uniforms & Clothing 2,824 7,300 8,851 7,000 5,500
256,001 269,600 271,151 277,700 279,100
OTHER EXPENSES
2201 Conferences/Mileage 9,065 9,200 9,575 5,000 8,600
2320 Communications 441 750 750 500 750
2330 Rents & Leases 550 1,200 1,525 1,000 1,200
2349 Professional Services 2,554 14,000 18,070 12,000 14,000
2351 Maintenance of Equipment 24,332 47,800 71,202 47,800 47,800
2390 Misc. Contractual Services 7,518 7,500 7,831 10,000 42,500
2410 Office Supplies 152 1,000 1,000 500 1,000
2420 Operating Supplies 6,329 8,500 10,743 10,700 11,000
2421 Fuel and Petroleum Products 131,959 145,000 170,357 160,000 402,500
2431 Vehicle & Equipment Maintenance 118,308 305,000 364,725 300,000 321,800
2440 Small Tools & Minor Equipment 9,809 11,500 16,095 15,000 10,000
311,017 551,450 671,873 562,500 861,150
CAPITAL OUTLAY
2520 Equipment and Office Furniture 10,442 21,300 24,217 20,000 25,800
TOTALS $577,460 $842,350 $967,241 $860,200 $1,166,050
12/13/99
Filename:\per\mig\gpropriv\OObudget\vehicle
-58-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division Streets and Utilities
Vehicle/ Equipment Maintenance
BUDGET SUMMARY:
• Account 2110 and 2120 reflect the allocation of personnel costs as detailed in the Notes and Adjustments.
• Account 2201 includes funding for additional software training.
• Account 2349 includes funds for the removal of hazardous materials in accordance with Federal
guidelines, including used motor oil, oil filters and tires.
• Account 2351 provides funding for various equipment inspections, outside body repairs, and the radio
'`r service contract.
• Account 2390 provides funding for fuel system repairs and tank monitoring system. The City is
responsible for the initial cost and 50% is then reimbursed by Dublin City School District.
• Account 2420 includes funding for soaps, wax degreasers, decal materials and welding materials.
• Account 2421 provides funding for fuel. The City will invoice the Dublin City School District and any
townships based on actual usage, including an administrative fee.
• Account 2431 provides funding for the repair and maintenance of all City owned vehicles and equipment.
• Account 2440 provides funding for hand tools and special tools due to model year changes, an engine
hoist, and a car rotor lathe.
• Account 2520 includes funding for ground speed systems used to dispense salt from the trucks. 2000 is
the second year of a four year program to convert the fleet to this system.
s
Vehicle -59- 12/13/99
2000
Operating Budget
General Fund
Miscellaneous Accounts
And
Transfers
CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: Miscellaneous Accounts/Contingencies
STATEMENT OF FUNCTIONS:
These are miscellaneous accounts within the General Fund which are not directly related to the operational costs
of a specific department. The functional "supervision" of these accounts is provided by the department/division
indicated.
Funds are appropriated to the contingency account to be held for any unforeseen expenses during the current
w. fiscal year. In the event that any expenditure is required, the expenditure is charged directly to the contingency
account. Donations for other civic activities may be charged here after the Finance Committee of Council
reviews the request, recommends approval, and City Council approves the requested amount.
The Records Management Program was created to eliminate the unnecessary storage of obsolete records and
to establish efficient methods for storage and retrieval of documents. As part of the Records Management
Program, a central storage facility was created to reduce the amount of "prime" office space being utilized by
inactive records. Operated by the Division of Court Services, the central storage facility allows for inactive
records to be monitored for destruction in accordance with the procedures established in the Ohio Revised Code.
The Records Management Program also supervises the microfilming of permanent records as well as optical
imaging City documents for multiple user access.
OBJECTIVES AND ACTIVITIES:
Records Management
• To continue to develop the Records Management Program to provide consistency in maintaining the City's
records.
• To continue to microfilm permanent City documents for historical purposes.
• To effectively administer a central storage facility for inactive City records.
• To assist all departments and divisions in implementing and maintaining their records in accordance with
the Record Management Program.
NOTES AND ADJUSTMENTS:
The Division of Court Services administers the Records Management Program for the City. The following
reflects the estimated percentage of services allocated for both the Division of Court Services and Records
Management for each position: the Records Management Technician allocates 100% of their time to Records
Management, the Director of Court Services allocates 50% of their time to Records Management, and the
Administrative Secretary allocates 25% of their time to Records Management.
MiscAccts -60- 12/ 13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1999
Office of the City Manager 1998 1999 Revised 1999 2000
Miscellaneous Actual Budget Budget Estimate Budget
101-01-15-710(Records Management)
PERSONAL SERVICES
2110 Salaries/Wages $57,845 $64,500 $64,500 $64,900 $67,500
2111 Overtime Wages 15 0 0 300 0
2120 Employee Benefits 17,817 20,200 20,200 21,100 21,750 rri
75,677 84,700 84,700 86,300 89,250
OTHER EXPENSES
2201 Conferences/Mileage 111 7,000 7,000 3,000 11,500
2349 Professional Services 17,612 50,000 70,642 50,000 40,000
2351 Maintenance of Equipment 4,130 7,100 10,914 7,500 7,500
2390 Contractual Services 4,899 6,500 8,587 6,500 7,000
2391 Memberships & Subscriptions 422 1,400 1,400 750 1,200
2410 Office Supplies 1,410 2,500 2,716 2,000 2,500
28,584 74,500 101,259 69,750 69,700
CAPITAL OUTLAY
2520 Equipment 4,753 7,000 7,000 2,000 19,500
TOTALS 109,014 166,200 192,959 158,050 178,450
101-01-20-710(Other)
OTHER EXPENSES
2362 Workers' Compensation 198,000 0 0 0 245,000
2391 Memberships & Subscriptions 21,358 25,000 25,000 25,000 27,500
2392 Emergency Management Services 9,672 12,000 12,000 12,000 14,500 '
2821 Grants-Counseling Center 35,000 35,000 35,000 35,000 35,000
2822 Economic Development Assistance 0 50,000 596,000 596,000 751,000
264,030 122,000 668,000 668,000 1,073,000
CAPITAL OUTLAY
2510 Land and Land Improvements 3,969,393 0 0 0 0
TOTALS 4,233,423 122,000 668,000 668,000 1,073,000
101-01-99-710(Contingencies)
OTHER EXPENSES
2990 Contingencies 94,336 150,000 150,567 150,000 175,000
TOTALS $4,436,773 $438,200 $1,011,526 $976,050 $1,426,450
12/13/99
Filename:\per\mig\gpropriv\OObudget\miscacct
-61-
DEPARTMENT/DIVISION/BUREAU: Miscellaneous Accounts/Contingencies
BUDGET SUMMARY:
101-O1-15-710
• Account 2110 and 2120 includes funding for the percentage of time allocated to Records Management by
the Division of Court Services staff.
• Account 2349 includes funds for the purpose of microfilming hard copy documents.
• Account 2351 includes funds for maintenance contracts for copier(s), microfilming equipment, and
imaging equipment.
• Account 2390 includes funds for the purpose of off-site storage and retrieval of all computer back up tapes,
microfilmed originals and historical paper documents.
• Account 2520 includes microfiche reader/printer for the Division of Planning, a microfich reader for the
Division of Engineering, and a new barcode scanner. The cubicle in the basement, with a computer
(provided by Information Technology) will allow records to be entered into the software much more
efficiently.
101-01-20-710
• Account 2362 provides funding for the City's Workers' Compensation premium. Due to refunds and
premium reductions received in 1998 no appropriation were necessary in 1999.
• Account 2391 includes funds for our memberships/subscriptions to the Ohio Municipal League, the National
League of Cities, Mid-Ohio Regional Planning Commission, the Delaware County Regional Planning
Commission, and any other City-wide memberships/subscriptions.
• Account 2821 provides funding for the Dublin Counseling Center.
• Account 2822 was established during 1995 for the purpose of incentivizing businesses to expand their
operations in the City or relocate to the City. The estimate for 1999 includes $50,000 to CheckFree and
a $546,000 payment to Cardinal Health. The 2000 Budget reflects the second installment to both CheckFree
and Cardinal Health in accordance with the Economic Development Agreements executed.
MiscAccts -62- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1999
Department of Finance 1998 1999 Revised 1999 2000
Miscellaneous Actual Budget Budget Estimate Budget
101-02-20-760(Other Services)
OTHER EXPENSES
2309 Health Services $77,626 $101,000 $101,000 $92,500 $105,000
101-02-21-710(Miscellaneous)
OTHER EXPENSES
2301 Auditors' & Treasurers' Fees 38,073 35,000 35,000 50,000 50,000
2340 Accounting/Auditing Services 29,432 32,000 32,000 30,000 33,000
67,505 67,000 67,000 80,000 83,000
TOTALS $145,131 $168,000 $168,000 $172,500 $188,000
Department of Development
Division of Engineering
Miscellaneous
101-03-20-750(Street Lights and Warning Sirens)
OTHER EXPENSES
2310 Utilities-Street Lighting 145,025 180,000 187,093 155,000 180,000
2330 Rents and Leases 0 0 0 0 0
2430 Repair and Maintenance 90,344 108,000 130,204 100,000 113,170
$235,369 $288,000 $317,297 $255,000 $293,170
CAPITAL OUTLAY
2520 Equipment 0 0 0 0 18,500
TOTALS $235,369 $288,000 $317,297 $255,000 $311,670
12/ 13/99
Filename:\per\mig\gpropriv\OObudget\miscacct
gip.
-63-
DEPARTMENT/DIVISIONBUREAU: Miscellaneous Accounts/Contingencies
r~,..
BUDGET SUMMARY:
101-02-20-760
• Account 2309 provides funding for our contract with the Franklin County Board of Health. Request is based
on an estimate received from the Board of Health.
101-02-21-710
• Account 2301 provides funding for the County Auditors' and Treasurers' fees that are deducted from the
City's property tax settlements.
• Account 2340 provides funding for the City's annual audit and is based on the City's contract with KPMG.
101-03-20-750
• Account 2310 provides funding for the electrical service to the City's street lights.
• Account 2430 provides funding to purchase parts and supplies for the City's street lights.
• Account 2520 provides funding for a pole trailer.
MisAccts -64- 12/ 13/99
DEPARTMENT/DIVISIONBUREAU: Department of Finance
Transfers
F
STATEMENT OF FUNCTIONS:
The General Fund is the general operating fund of the City and money can be transferred from the General
Fund to any other fund with approval of City Council. A transfer is the permanent movement of money from
one fund to another.
Operating transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the Safety
Fund and the Swimming Pool Fund to supplement revenues directly credited to those funds. Funds are
transferred when their fund balance drops below the average monthly expenditures anticipated.
Transfers are made to the General Bond Retirement Fund to retire debt obligations of several unvoted bond
issues. Transfers to the Capital Improvements Tax Fund and other capital project funds are based on projects
identified in the City's Five-Year Capital Improvements Program (CIP). To the extent that cash reserves
become available in the General Fund, additional capital projects are programmed in the CIP.
NOTES AND ADJUSTMENTS:
A
r...
Transfer -65- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1999
Department of Finance 1998 1999 Revised 1999 2000
Transfers Actual Budget Budget Estimate Budget
101-02-30-810
2710 Street Maintenance Fund $400,000 $1,700,000 $1,700,000 $1,000,000 $1,900,000
2711 Recreation Fund 0 1,700,000 1,700,000 800,000 2,400,000
2712 Safety Fund 3,600,000 4,400,000 4,400,000 3,800,000 4,800,000
2714 General Bond Retirement Fund 686,028 760,000 760,000 620,000 830,000
2715 Capital Improvements Tax Fund 9,000,000 7,500,000 7,500,000 7,500,000 12,000,000
2716 Liability Self-Insurance Fund 100,000 0 0 0 0
2718 Swimming Pool Fund 0 0 0 0 150,000
2720 Cemetery Fund 0 0 0 0 0
2721 Transportation Imp. Fund 2,514,000 0 0 0 0
2722 Frantz Road Improvement Fund 0 0 250,000 250,000 0
2724 CRC Construction Fund 1,866,330 700,000 700,000 700,000 0
2726 Public Works Commission Fund 110,000 0 60,000 60,000 0
2727 Parkland Acquisition 24,300 0 0 0 0
2728 Avery-Muirfield Interchange Imp. 0 0 1,000,000 1,000,000 0
2729 Radio System Imp. Fund 0 0 800,000 800,000 0
2730 Advances to Applied Innov. 30,000 0 0 0 0
TIF
2732 Advances to Rings Road 172,000 0 0 0 0
TIF
2733 Advances to 212,000 0 0 0 0
Thomas/Kohler TIF
2734 Advances to Pizzuti 396,500 0 0 0 0
TIF
TOTALS $19,111,158 $16,760,000 $18,870,000 $16,530,000 $22,080,000
12/13/99
Filename:\per\mig\gpropriv\OObudget\transfer
-66-
2000
Operating Budget
Street Maintenance and Repair Fund
CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Street and Utilities
STATEMENT OF FUNCTIONS:
The Division of Streets and Utilities is the direct responsibility of the Director of Streets & Utilities, who
reports to the Director of Service. The particular work program of Maintenance involves the maintenance,
repair and improvement of all City streets, including the state highways. This involves erecting and repairing
all street signs and traffic control signs within the public rights-of--way. It also covers all street line painting,
such as crosswalks, center lines, and school markings. Snow plowing, street salting, and the maintenance
and repair of the storm sewer system are charged to this budget category.
OBJECTIVES AND ACTIVITIES:
• Actively pursue cost comparisons between in-house staff and outsourcing.
• Provide well-maintained streets and rights-of--way ensuring safe travel and enhancing the beauty of our
City.
• Clean all City streets once a month to enhance the neighborhoods and construction areas.
• Plan, coordinate, and execute all special events activities in a professional, and economical manner.
• Continued development of a comprehensive inspection procedure for catch basins, manholes, guardrails,
vegetation control, trash signage, pavement conditions and traffic markings.
. PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Streets and Utilities 1 1
Maintenance Supervisor 1 1
Maintenance Crew Leader 4 4
Maintenance Worker 19 20
Seasonal Maintenance Worker g 8
Sign Worker 1 1
Administrative Secretary 1 1
Clerical Specialist II 1 2
Clerical Specialist I 1 0
TOTAL 37 38
NOTES AND ADJUSTMENTS:
One additional Maintenance Worker is included in this budget. One Maintenance Supervisor position is
reflected in this budget; however, there are two supervision positions being charged to the Street Fund. One
position will be charged 80% to this budget and 20% to the Solid Waste budget and the second position is
charged 30% to this budget, 20% to Water Maintenance and 50% to Sewer Maintenance. The Clerical
Specialist I position is scheduled to be reclassified to a Clerical Specialist II with 50% charged to this budget
and 50% to Vehicle Maintenance.
StreetMt -67- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: STREET MAINTENANCE AND REPAIR 1999
Department of Service 1998 1999 Revised 1999 2000
Division of Streets and Utilities Actual Budqet Budqet Estimate Budget
210-06-31-770
PERSONAL SERVICES ~
2110 Salaries & Wages $596,548 $855,000 $855,000 $800,000 $900,000
2111 Overtime Wages 62,598 110,000 110,000 90,000 115,500 ~rri
2112 Other Wages 85,596 100,000 100,000 95,000 100,000
2120 Employee Benefits 219,328 348,100 348,100 300,000 365,000
2140 Uniforms & Clothing 25,463 42,900 52,630 42,900 38,800
989,533 1,456,000 1,465,730 1,327,900 1,519,300
OTHER EXPENSES
2201 Conferences/Mileage 19,012 38,700 50,198 35,000 33,600
2302 Repair Contracts 16,389 52,500 56,075 30,000 67,000
2320 Communications 10,776 10,000 11,434 25,000 5,750
2330 Rents & Leases 5,738 18,000 19,000 19,000 23,000
2349 Other Professional Services 72,022 88,000 105,256 100,000 123,000
2351 Maintenance of Equipment 17,563 31,000 38,811 20,000 31,000
2391 Memberships & Subscriptions 412 3,125 3,125 3,000 3,125
2410 Office Supplies 4,158 8,000 8,600 7,000 8,000
2420 Operating Supplies 75,495 113,000 141,507 128,000 160,000
2422 Street Salt 48,474 300,000 568,572 300,000 300,000
2428 Special Events 7,707 10,000 12,139 10,000 20,000
2440 Small Tools & Minor Equipment 22,238 22,500 25,804 25,800 35,600
2441 Signs 55,238 78,000 98,610 90,000 78,000
2910 Refunds 0 0 0 0 0
355,222 772,825 1,139,131 792,800 888,075 ~
CAPITAL OUTLAY
2520 Street Maintenance Equipment 19,466 15,000 17,729 15,000 27,500
TOTALS $1,364,221 $2,243,825 $2,622,590 $2,135,700 $2,434,875
12/13/99
Filename:\per\mig\gpropriv\OObudget\streetmt
-68-
i
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
BUDGET SUMMARY:
• Accounts 2110, 2112 and 2120 provide funding for the positions reflected in the Personnel Data,
including adjustments identified in the Notes and Adjustments.
• Account 2110 includes $400 per month car allowance for the Director of Streets and Utilities
• Account 2201 includes funding for confined space training as required by OSHA.
Account 2302 provides funding for guardrail repairs, mailbox repairs, painting street light poles and
other contractual services, such as cabling.
• Account 2320 provides funding for pagers, long-distance telephone changes and Nextel charges.
• Account 2330 includes funding for maintenance of the various types of equipment used by the Division
to maintain the roadways and rights-of--way and to lease a copier.
• Account 2349 includes funding for street painting, herbicide control, street sweeping, the Muirfield
Village mowing agreement, lab tests as needed, street painting and development of an animal control
program.
• Account 2351 provides funding to maintain various pieces of equipment, with the most significant costs
being attributed to mower parts.
• Account 2420 includes funding for operating supplies such as cold mix, hot mix, traffic paint, gravel,
curb and catch basin repair supplies, liquid calcium and mosquitomist.
• Account 2440 includes funding for miscellaneous materials, cones, barricades, chain saws and berm box.
• Account 2441 provides funding for supplies necessary in fabricating street signs.
• Account 2520 includes funding for a berm box, replacement radios, a gas powered demo hammer, and
a battery powered sign puller.
StreetMt -69- 12/13/99
1
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: STREET MAINTENANCE AND REPAIR 1999
Department of Development 1998 1999 Revised 1999 2000
Division of Engineering Actual Budget Budget Estimate Budget
210-03-20-770 (Traffic Signals)
OTHER EXPENSES
2310 Utilities $9,042 $13,000 $15,206 $15,200 $16,000
2430 Repair and Maintenance 58,481 136,000 148,742 75,000 88,110
67,523 149,000 163,948 90,200 104,110
CAPITAL OUTLAY
2520 Equipment 17,764 13,000 20,590 19,000 15,500
TOTALS $85,287 $162,000 $184,538 $109,200 $119,610
12/ 13/99
Filename:\per\mig\gpropriv\OObudget\trafsign
-70-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Engineering
ry°"~~ BUDGET SUMMARY:
• Account 2310 provides funding for the cost of utilities related to the operation of traffic signals.
• Account 2430 provides funding to acquire traffic signal parts and supplies to maintain the City's traffic
signals.
• Account 2520 includes funding for a fiber optic cable signal generator and analyzer and various hand
tools.
...p.
,~~,n.
Trafsign -71- 12/ 13/99
2000
Operating Budget
State Highway Improvements Fund
CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Highway Maintenance
STATEMENT OF FUNCTIONS:
This program is identical to the street maintenance program as outlined in the street maintenance section,
except this covers work performed on the various state highways located within the City. The monies
utilized for this section are from the State Highway Maintenance Improvements Fund which is generated
by motor vehicle registration fees and gasoline tax revenues, and can only be spent for this limited purpose.
NOTES AND ADJUSTMENTS:
There are no personnel specifically assigned to Highway Maintenance; however, costs of Personal Services
are allocated to this fund based on actual hours worked on State Highways located within the City.
Highway -72- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: STATE HIGHWAY IMPROVEMENT
Department of Service 1999
Division of Streets and Utilities 1998 1999 Revised 1999 2000
Highway Maintenance Actual Budget Budget Estimate Budget
211-06-31-770
PERSONAL SERVICES
•.r
2110 Salaries & Wages $34,568 $25,000 $25,000 $24,000 $25,000
2111 Overtime Wages 3,910 6,500 6,500 0 0
2112 Other Wages 9,459 14,000 14,000 4,000 14,000
2120 Employee Benefits 7,521 6,825 6,825 6,900 13,000
55,458 52,325 52,325 34,900 52,000
OTHER EXPENSES
2420 Operating Supplies 1,621 2,500 2,500 1,000 2,500
2422 Street Salt 11,737 10,000 36,000 10,000 10,000
2430 Repair & Maintenance 937 5,000 5,000 5,000 5,000
14,295 17,500 43,500 16,000 17,500
CAPITAL OUTLAY
2550 Highway Improvements 0 0 0 0 0
TOTALS $69,753 $69,825 $95,825 $50,900 $69,500
12/ 13/99
Filename:\per\mig\gpropriv\OObudget\highway
-73-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Highway Maintenance
BUDGET SUMMARY:
211-06-31-770
Accounts 2110, 2111, 2112, and 2120 include funds to cover the costs of salting state highways for snow
and ice control purposes and for mowing along state highways.
Account 2420 includes funds to cover the costs of supplies needed for maintaining the state highways
within the City.
• Account 2422 includes funds for salt for snow and ice removal on state highways.
• Account 2430 includes funds for the repair and maintenance of state highways.
Highway -74- 12/13/99
I
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: STATE HIGHWAY IMPROVEMENT
Department of Development 1999
Division of Engineering 1998 1999 Revised 1999 2000
_Highway Maintenance Actual Budget Bud et Estimate Bud et
211-03-20-770 (Traffic Signals)
OTHER EXPENSES
2310 Utilities $11,610 $14,000 $14,000 $16,000 $18,000
2430 Repair and Maintenance 0 23,000 23,000 5,000 25,000
11,610 37,000 37,000 21,000 43,000
CAPITAL OUTLAY
2520 Equipment 0 0 0 0 0
TOTALS $11,610 $37,000 $37,000 $21,000 $43,000
12/13/99
Filename:\per\mig\gpropriv\OObudget\highwyts
-75-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Engineering
Highway Maintenance
BUDGET SUMMARY:
• Account 2310 provides funding for the cost of utilities related to the operation of traffic signals that are
located on State highways.
• Account 2430 includes funding to upgrade controllers.
w..
f*,.
Highwyts -76- 12/13/99
2000
Operating Budget
Cemetery Fund
CITY OF DUBLIN
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Cemetery Maintenance
STATEMENT OF FUNCTIONS:
The City of Dublin recognizes its responsibility to provide the proper grounds for its permanent residents
by striving to protect and enhance its active and historical cemeteries. It is the Bureau of Cemeteries'
obligation to facilitate the burial process with the greatest of respect and to assure proper care of these sacred
grounds by adherence to the highest of maintenance standards.
OBJECTIVES AND ACTIVITIES:
• To provide proper burial grounds that reflect Dublin's high standards and to assure a most respectful
burial process.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Maintenance Worker 1 1
Seasonal Maintenance Worker 2 2
Cemetery Clerk (part-time) 0 1
Intern 1 0
TOTAL 4 4
NOTES AND ADJUSTMENTS:
The Cemetery Clerk position is a part-time permanent position that will continue to research historical
cemetery records, as well as write a book on Dublin Cemeteries. This research will help provide a historical
record of individuals buried in Dublin that helped to define the community. Complete burial records for all
Dublin cemeteries will also be compiled.
Cemetery -77- 12/13/99
l
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: CEMETERY
Department of Service 199g
Division of Grounds and Facilities 1998 1999 Revised 1999 2000
Cemetery Maintenance Actual Bud et Bud et Estimate Bud et
212-06-20-760
PERSONAL SERVICES
2110 Salaries & Wages $8,975 $25,000 $25,000 $6,500 $25,000
2111 Overtime Wages 599 2,000 2,000 750 1,500
2112 Other Wages 21,626 36,200 36,200 30,500 46,200
2120 Employee Benefits 4,943 9,500 9,500 7,000 17,000
36,143 72,700 72,700 44,750 89,700
OTHER EXPENSES
2201 Conferences/Mileage 0 250 250 400 750
2310 Utilities 90 1,000 1,436 1,000 1,000
2349 Other Professional Services 0 0 0 0 21,000
2351 Maintenance of Equipment 889 2,000 3,057 1,000 2,000
2390 Misc. Contractual Services 1,762 2,500 2,873 1,000 4,750
2430 Repair & Maintenance 2,711 8,100 10,044 4,000 8,100
2910 Refunds 0 0 0 50 100
5,452 13,850 17,660 7,450 37,700
CAPITAL OUTLAY `
2510 Cemetery Improvements 21,102 21,000 35,889 25,000 6,500
2520 Equipment 9,672 6,000 6,000 6,000 2,200
30,774 27,000 41,889 31,000 8,700
TOTALS $72,369 $113,550 $132,249 $83,200 $136,100
12/13/99
Filename:\per\mig\gpropriv\OObudget\cemetery
-78-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Cemetery Maintenance
BUDGET SUMMARY:
• Account 2349 provides funding for surveying the Dublin Cemetery and publishing the Cemetery Book.
~ Account 2390 provides funding for the transaction expenses related to the acceptance of
Visa/MasterCard, arborist work ,vault company services and headstone repair.
• Account 2430 includes funding for repairing monuments, removing trees, grass seed, concrete, topsoil
and fertilizers.
• Account 2510 includes funding for landscaping and miscellaneous improvements.
• Account 2520 includes funding for weedeaters, and a leaf blower.
Cemetery -79- 12/ 13/99
i
2000
O eratin Bud et
P g g
R i n F n
ecreat o u d
CITY OF DUBLIN
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Recreation Services
Recreation
STATEMENT OF FUNCTIONS:
The Division of Recreation Services is responsible for developing, implementing and delivering quality recreation
and leisure services to the residents of Dublin and the Dublin School District. The Recreation staff is dedicated to
a comprehensive programming standard that insures equitable opportunities to all customers, based on principles of
r„~ self-actualization and strength of community, and in a manner that is fiscally responsible and cost efficient.
OBJECTIVES AND ACTIVITIES:
• To provide safe quality leisure time activities and opportunities.
• To provide continuing education and training for the Recreation Staff.
• To promote participation in recreation programs through brochures and pamphlets.
• To insure accessibility for citizens of Dublin.
• To provide the highest quality service to Dublin residents.
PERSONNEL DATA 1999 2000
POSITION TITLE CiJRRENT NUMBER AUTHORIZED
Recreation Services Administrator 1 1
Recreation Program Supervisor 3 3
Recreation Specialist 1 0
Assistant Recreation Program Supervisor 0 1
TOTAL 5 5
SEASONAL STAFF
Front Desk 2.5 FTE 2.6 FTE
Intern 1.65FTE 1.65 FTE
Open Gym & Sports 4.3 FTE 4.3 FTE
r... Wyandot Discovery Camp 16 SFTE 16 SFTE
Recreation Leader 2 FTE 1.3 FTE
Summer Program Supervisors:
Explorers & Kidzones 20 SFTE 17 SFTE
Teens .5 FTE 1.8 FTE
Special Needs .5 FTE .26 FTE
Jr. Kidzone 5 SFTE 5 SFTE
Special Events .66FTE .6 FTE
TOTAL 53.11 50.51
NOTES AND ADJUSTMENTS:
The Director's position and the Administrative Secretary's position are reflected in the CRC budget; however, 45%
of the Director's time and 50% of the Administrative Secretary's time are allocated to this budget. The Recreation
Specialist position was reclassified to an Assistant Recreation Program Supervisor.
Rec -80- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 1999
Division of Recreation Services 1998 1999 Revised 1999 2000
Recreation Actual Budget Budget Estimate Budget
213-06-40-740
PERSONAL SERVICES ~
2110 Salaries & Wages $307,297 $260,000 $260,000 $230,000 $285,000
2111 Overtime Wages 5,525 9,000 9,000 8,000 9,000
2112 Other Wages 174,343 375,000 375,000 275,000 370,000
2120 Employee Benefits 108,711 140,000 140,000 95,000 139,600
2140 Uniforms and Clothing 3,240 8,400 8,701 7,500 8,700
599,116 792,400 792,701 615,500 812,300
OTHER EXPENSES
.2201 Conferences/Mileage 6,494 14,000 14,100 8,000 13,300
2320 Communications 5,472 8,600 9,571 7,000 18,000
2330 Rents & Leases 21,112 43,000 44,100 35,000 46,000
2349 Other Professional Services 82,988 134,500 134,698 85,000 120,000
2351 Maintenance of Equipment 122 2,000 2,078 1,000 2,250
2380 Printing and Reproduction 16,808 22,000 25,636 25,000 26,700
2390 Misc. Contractual Services 13,378 10,000 10,285 17,000 20,000
2391 Memberships & Subscriptions 713 1,800 1,800 1,400 2,720
2410 Office Supplies 6,207 11,000 12,500 13,000 14,500
2420 Operating Supplies 30,678 56,000 64,971 50,000 52,000
2423 Concessions 1,859 2,000 2,000 1,500 2,000
2910 Refunds 9,402 12,000 12,000 12,000 13,000
195,233 316,900 333,739 255,900 330,470
CAPITAL OUTLAY
2520 Equipment & Office Furniture 605 2,000 8,264 8,000 6,500
213-06-41-740
OTHER EXPENSES
2442 Sports Equipment 3,460 16,500 19,500 15,000 17,500
2840 Special Events 5,571 7,700 7,700 7,500 8,000
2841 Senior Citizens' Activities 11,653 13,000 13,579 10,000 16,100
2842 Sports Leagues 38,758 50,000 51,704 48,000 42,100
59,442 87,200 92,483 80,500 83,700
TOTALS $854,396 $1,198,500 $1,227,187 $959,900 $1,232,970
12/13/99
Filename:\perlmig\gpropriv\OObudget\rec
-81-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Recreation
fr .
BUDGET SUMMARY:
213-06-40-740
• Account 2110 and 2120 reflect the allocation of personnel costs as detailed in the Notes and Adjustments.
• Account 2320 provides funding for pagers, Nextels, postage and the distribution of the programming brochures.
~ Account 2330 provides funding for bus rentals for camp programs, payments to the School District for use of their
facilities, including custodian services and air conditioning and 50% of the lease payments for a copier.
• Account 2349 reflects a decreased due to fewer golf and tennis programs.
Account 2380 includes funding for printing programming brochures and child care booklets.
• Account 2390 provides funding for credit card usage by users. The usage of credit cards for payment of fees has
continued to increase.
• Account 2520 provides funding for additonal equipment needs as a result of the expansion of the facility.
213-06-41-740
• Account 2442 provides funding for equipment used by the sport leagues.
• Account 2841 provides funding for senior programming, including the Muirfield Senior Holiday Party, monthly
speakers and a health fair.
Rec -82- 12/13/99
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Recreation Services
Community Recreation Center
STATEMENT OF FUNCTIONS:
The Dublin Community Center is a well managed, efficiently operated, state of the art facility providing the
highest standards of organized and open leisure activities to the residents of Dublin and the Dublin School
District. Through well planned facility management and programming we are committed to the highest level
of service our internal and external customers expect and deserve.
OBJECTIVES AND ACTIVITIES:
• To provide safe, quality leisure activities and services.
• To provide a combination of open recreation and structured program opportunities.
• To provide a facility which meets or exceeds all state and local health and safety requirements.
• To provide continuing education and training for all CRC staff.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Recreation Services 1 1
Recreation Service Administrator 2 2
Recreation Program Supervisor 7 7
Assistant Recreation Program Supervisor 1 2
Recreation Specialist 2 2
- Administrative Secretary 1 1
TOTAL 14 15
PART-TIME STAFF
Fitness/Wellness 4.2 FTE 7.65 FTE
Aquatics 22.1 FTE 18.3 FTE
Building Attendants .25 FTE .25 FTE
Building Supervisors 2.6 FTE 2.20 FTE
Member Coordinator .7 FTE .7 FTE
Front Desk Workers 4.7 FTE 4.9 FTE
Babysitters 3.9 FTE 3.9 FTE
Intem 2.0 FTE 2.0 FTE
TOTAL 40.45 FTE 39.90 FTE
NOTES AND ADJUSTMENTS:
An Assistant Recreation Program Supervisor has been added for the fitness area as a result of the CRC
expansion and the additional fitness area. The budget previously included funding for the maintenance of
the facility provided by the Division of Grounds & Facilities. A separate budget page has been added to the
` 2000 Operating Budget that reflects the costs of maintaining and cleaning the facility.
.N
CRC -83- 12/13/99
d
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 1 ggg
Division of Recreation Services 1998 1999 Revised 1999 2000
Community Recreation Center Actual Budget Bud et Estimate Budget
213-06-42-740
PERSONAL SERVICES
2110 Salaries & Wages $462,122 $767,000 $767,000 $635,000 $485,000 ~
2111 Overtime Wages 21,986 30,000 30,000 60,000 35,000
2112 Other Wages 447,674 615,000 615,000 575,000 663,000
2120 Employee Benefits 189,499 342,000 342,000 280,000 247,500
2140 Uniforms and Clothing 8,446 34,400 38,013 25,000 25,000
1,129,727 1, 788,400 1,792,013 1,575,000 1,455,500
OTHER EXPENSES
2201 Conferences/Mileage 15,566 31,000 31,060 20,000 25,000
2310 Utilities 231,734 386,000 422,822 295,000 500,000
2320 Communications 18,975 41,200 44,159 25,000 52,000
2330 Rents and Leases 10,847 38,000 38,320 13,000 42,500
2349 Other Professional Services 19,298 46,400 46,481 30,000 100,500
2351 Maintenance of Equipment 4,863 11,000 11,065 5,000 13,400
2380 Printing and Reproduction 24,661 51,600 56,250 40,000 47,900
2390 Misc. Contractual Services 6,289 16,200 16,390 17,000 31,000
2391 Memberships & Subscriptions 1,661 4,000 4,120 2,000 3,500
2410 Office Supplies 16,551 26,100 27,231 25,000 29,250 ,
2420 Operating Supplies & Chemicals 11,644 27,000 30,365 25,000 24,750
2425 Merchandise 7,643 18,000 21,993 10,000 14,000
2426 Recreation Programs Supplies 11,366 66,100 72,010 30,000 71,250
2430 Repair and Maintenance 10,120 40,300 53,410 25,000 53,750
2440 Small Tools and Minor Equipment 0 4,000 4,000 1,000 4,300
2442 Sports Equipment 3,479 20,000 37,644 25,000 55,850
2812 Special Programs 11,428 24,000 33,782 28,000 34,000
2910 Refunds 13,267 18,000 18,000 16,000 22,000
419,392 868,900 969,102 632,000 1,124,950
CAPITAL OUTLAY
2520 Equipment & Office Furniture 60,646 26,800 35,578 20,000 145,100
TOTALS $1,609,765 $2,684,100 $2,796,693 $2,227,000 $2,725,550
12/13/99
Filename:\per\mig\gpropriv\OObudget\crc
-84-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Community Recreation Center
BUDGET SUMMARY:
• Account 2110 and 2120 include funding for the additional Assistant Recreation Program Supervisor.
• Account 2112 provides funding for part-time staff with the increase primarily due to increased Fitness
personnel needed to staff the expanded fitness floor.
Account 2140 and 2201 reflects a significant decrease due to establishing a separate budget page for the
Facilities staff.
Account 2310 has increased anticipating higher utility costs for both phases.
• Account 2320 provides funding for marketing efforts related to Phase II, 50% of the costs to distribute
the programming brochure and postage.
• Account 2330 includes funding for a copier for Phase II and specialty equipment rentals for the theatre.
• Account 2349 has increased due to a greater number of Fitness/Wellness programs anticipated, plus two
site visits from an aquatic consultant planned in 2000. This account also includes the initial NRPA
Accreditation Application fee and expenses associated with a contractual USAS Swim Coach.
• Account 2390 provides funding for credit card usage by users and maintenance contracts related to Phase
II.
• Account 2430 has increased due to the inclusion of additional fitness equipment and set up/repair of
original ozone system.
• Account 2442 has increased due to the purchase of additional fitness equipment for expanded fitness
floor.
• Account 2520 includes funding for staff time clock, fax machine, equipment for Phase II, patio fiuniture
replacement and the purchase of an upgraded ozone system to improve air and water quality within the
natatorium.
Account 2812 has increased due to Phase II open house and several other Phase II events planned.
cxc -85- 12/13/99
.A•
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Community Recreation Center -Facilities
STATEMENT OF FUNCTIONS:
The Bureau of Facilities recognizes its obligation to protect the City's investment in public buildings and
strives to insure that both the appearance and functions are preserved. This will be accomplished by
adherence to proper preventative maintenance programs and striving to anticipate problems. By taking a
proactive stance in managing the City facilities, we can assure the residents that their investments are being
protected.
OBJECTIVES AND ACTIVITIES:
• To protect the City's substantial investments in its facilities by adhering to the strictest preventative
maintenance standards and anticipate and react to our customer needs.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Maintenance Crew Leader 1 2
Maintenance Worker 2 3
Custodians 10 10
TOTAL 13 15
per...:
~,„n.
NOTES AND ADJUSTMENTS:
An additional Crew Leader and Maintenance Worker have been included. The Crew Leader will provide
additional coverage necessary for the operation of this facility and the Maintenance Worker is necessary for
the maintenance and operation of the HVAC system.
This budget section has been added to more accurately account for the costs to operate and maintain the
Community Recreation Center.
RecFac -86- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 1 ggg
Division of Grounds & Facilities 1998 1999 Revised 1999 2000
Facilities Actual Budget Budget Estimate Budget
213-06-21-740
PERSONAL SERVICES ~
2110 Salaries & Wages $0 $0 $0 $0 $375,000 rr~
2111 Overtime Wages 0 0 0 0 7,000
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 0 0 0 0 148,000
2140 Uniforms and Clothing 0 0 0 0 14,500
0 0 0 0 544,500
OTHER EXPENSES
2201 Conferences/Mileage 0 0 0 0 4,750
2320 Communications 0 0 0 0 2,400
2350 Maintenance of Facilities 0 0 0 0 35,000
2390 Misc. Contractual Services 0 0 0 0 47,650
2391 Memberships & Subscriptions 0 0 0 0 400
2420 Operating Supplies 0 0 0 0 85,500
0 0 0 0 175,700
CAPITAL OUTLAY
2520 Equipment & Office Furniture 0 0 0 0 1,700
2530 Building/Renovation 0 0 0 0 104,250
0 0 0 0 105,950
TOTALS $0 $0 $0 $0 $826,150
12/13/99
Filename:\per\mig\gpropriv\OObudgetlfaccrc
-87-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Community Recreation Center -Facilities
BUDGET SUMMARY:
• Account 2110 and 2120 include funding for the additional positions identified in the Notes and
Adjustments.
• Account 2350 provides an allocation to maintain the facility.
• Account 2390 includes funding for HVAC services, fire alarm and sprinkler alarm testing, preventative
~ maintenance services and to refinish the gymnasium and aerobic room floors.
• Account 2530 includes funding for security system, exterior pond wall lighting, locker replacements,
~ repairs to the women's locker room and air handler pre-heat filter bank.
RecFac -88- 12/13/99
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Operating Budget
Safet Fund
Y
CITY OF DUBLIN
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DEPARTMENT/DIVISION/BUREAU: Department of Safety
Division of Police
STATEMENT OF FUNCTIONS:
The Division of Police is under the direct administrative direction of the Chief of Police and is comprised
of two bureaus, the Bureau of Operations and the Bureau of Services.
The Bureau of Operations consists of the following major components: patrol, investigation, and reserve.
The primary responsibility of the Operations Bureau is the maintenance of public order. This involves the
protection of constitutional guarantees, the enforcement of the law and the provision of services necessary
wr„ to respond to other needs of the Conununity. The Bureau of Services consists of the following major
components: clerical support, training, communications, technical support, and accreditation. The primary
responsibility of the Services Bureau is to provide the required support services for the entire Division.
The Division works in cooperation with local, and State and Federal law enforcement agencies in gathering
information on criminal activity. Other functions include: appearing as witnesses in court cases, identifying
and providing educational resources to assist the community in crime prevention and planning for long-range
community needs as they relate to future police services.
OBJECTIVES AND ACTIVITIES
• To enhance the quality of life in the community.
• To provide an increased level of advanced training for staff.
_ To increase proactive policing methods in an effort to reduce the incidence of crime.
To increase traffic enforcement activities in an effort to reduce the community's accident rate.
To develop improved partnerships with various community entities necessary to reduce criminal activity.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Chief of Police 1 1
Police Lieutenant 2 2
Police Sergeant 8 9
Police Officer 49 49
Administrative Secretary 1 1
Clerical Specialist I 2 2
Clerical Specialist II 3 3
Communications Technician 13 13
Communications Supervisor 2 2
TOTAL 81 82
NOTES AND ADJUSTMENTS:
One additional Police Sergeant has been added.
r
Police -89- 12/13/99
I
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: SAFETY 199g
Department of Safety 1998 1999 Revised 1999 2000
Division of Police Actual Bud et Bud et Estimate Bud et
214-08-10-750
PERSONAL SERVICES ~
2110 Salaries & Wages $3,181,635 $3,650,000 $3,650,000 $3,600,000 $3,840,000
2111 Overtime Wages 198,622 250,000 250,000 175,000 250,000
2112 Other Wages 1,594 5,000 5,000 10,500 5,000
2120 Employee Benefits 1,129,774 1,120,000 1,120,000 1,120,000 1,200,000
2140 Uniforms & Clothing 97,366 95,000 107,897 115,000 125,000
4,608,991 5,120,000 5,132,897 5,020,500 5,420,000
OTHER EXPENSES
2201 Conference/Mileage 64,676 100,000 104,298 75,000 105,000
2211 Meeting Expenses 329 1,000 1,185 1,100 1,500
2213 Seminar Expenses 26 8,000 8,300 2,500 8,000
2301 County Auditor Deductions 4,327 5,000 5,000 4,000 5,000
2320 Communications 17,959 38,000 39,811 30,000 38,000
2330 Rents and Leases 3,015 3,000 3,636 7,500 14,800
2349 Other Professional Services 4,724 30,000 30,193 7,500 30,000
2351 Maintenance of Equipment 41,734 51,000 56,340 40,000 58,500
2390 Misc. Contractual Services 10,007 20,000 20,869 10,000 10,000 w~~-
2391 Membership & Subscriptions 4,678 5,000 5,210 5,000 5,000
2410 Office Supplies 13,623 27,000 28,519 20,000 27,000
2420 Operating Supplies 45,474 52,000 65,288 60,000 57,000
2851 D.A.R.E. Program 16,393 26,000 28,884 28,800 42,000
2852 Drug Enforcement 0 0 0 0 25,000
2910 Refunds 60 500 500 300 500
227,025 366,500 398,033 291,700 427,300
CAPITAL OUTLAY
2520 Equipment & Office Furniture 82,413 144,000 164,507 100,000 123,100
TOTALS $4,918,429 $5,630,500 $5,695,437 $5,412,200 $5,970,400
12/13/99
Filename:\per\mig\gpropriv\OObudget\police
-90-
DEPARTMENT/DIVISION/BUREAU: Department of Safety
Division of Police
BUDGET SUMMARY:
• Account 2110 and 2120 provide funding for an additional Police Sergeant.
• Account 2140 provides funding for uniform allowances and dry cleaning as provided for in the negotiated
FOP contract and provides funding to issue full uniforms for the new positions.
• Account 2201 includes funds for ayear-end staff retreat. This retreat is a one day, locally held retreat
with the objective of closing out 1999 and preparing for 2000.
• Account 2211 provides funding for group meetings sponsored by the City (i.e. CALEA). Funding is
included for food, beverages, and associated supplies.
• Account 2213 provides funding for expenditures related to seminars sponsored by the Division of Police.
The expenditures are off-set by fees charged to participants.
• Account 2330 provides funding to lease copiers and an undercover vehicle for the officer assigned to the
DEA.
• Account 2349 provides funding for polygraphs, laboratory testing and law enforcement support from other
local, state and federal agencies.
• Account 2351 includes funds for maintenance agreements for equipment.
• Account 2420 includes funding for equipment, batteries, film, ammunition, Operation kidprint supplies,
recruitment supplies, jail supplies, canine food and supplies, supplies for police officer memorial service,
and data master supplies.
• Account 2851 includes funding for a laptop computer, color printer, scanner and VCR recorder/monitor.
• Account 2520 includes funding for Lifepak Defibrillators for all cruisers, the jail area, and the office areas
for Court Services and Police, hardware and software for various police functions, and office furniture
for the satellite facility to be located in the new Washington Township fire station.
• Account 2852 appropriates funds for undercover activities in the area of drug trafficking. This activity
was previously budgeted in a separate Expendable Trust Fund and it has been determined that a separate
fund is not necessary.
Police -91- 12/ 13/99
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DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Recreation Services
Pool
STATEMENT OF FUNCTIONS:
The facility and programs of the Dublin Municipal Pool are run by a Recreation Program Supervisor. It is
their responsibility to ensure the health and safety of the operation and the qualifications of the staff to
lifeguard, teach, and run the various programs offered.
OBJECTIVES AND ACTIVITIES:
• To operate a swimming facility which meets or exceeds all state health and safety requirements.
• To offer open swim times for general public use.
• To offer a comprehensive aquatics program including but not limited to swim lessons for all ages, a
traveling swim team program for school age youth, and water exercise classes.
• To provide continuing education and training for all pool staff.
• To increase open recreation opportunities at the facility.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
s SEASONAL STAFF:
Pool Manager 1 SFTE 2 SFTE
Concession Manager 1 SFTE 1 SFTE
Assistant Concession Manager 1 SFTE 1 SFTE
Head Lifeguard 2 SFTE 2 SFTE
Pool Lifeguard 14 SFTE 14 SFTE
Desk Staff 2 SFTE 2 SFTE
r~• Concession Staff 3.5 SFTE 3.5 SFTE
Swim Team Coaches 6.2 SFTE 7.2 SFTE
Building Attendant 1 SFTE 1 SFTE
Swim Instructors 1 SFTE 1 SFTE
TOTALS 32.7 SFTE 34.7 SFTE
NOTES AND ADJUSTMENTS:
The Aquatics Programs Supervisor, and Assistant Aquatics Supervisor reflected in the Community
Recreation Center budget have time allocated to the outdoor pool. Fifteen percent (15%) of the Aquatics
Program Supervisor and five percent (5%) of the Assistant Aquatics Supervisor's time is allocated to the
outdoor pool. In addition 5% of two of the Recreation Center Administrators and 5% of the Director's time
is allocated to the outdoor pool budget.
Pool -92- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 1999
Division of Recreation Services 1998 1999 Revised 1999 2000
Pool Actual Budget Budget Estimate Budget
215-06-40-740
PERSONAL SERVICES
2110 Salaries & Wages $12,847 $14,100 $14,100 $7,500 $12,000
2111 Overtime Wages 5,301 6,000 6,000 0 0
2112 Other Wages 103,390 117,000 117,000 117,000 131,500
2120 Employee Benefits 19,252 23,000 23,000 20,000 23,500
2140 Uniforms & Clothing 5,000 6,600 6,600 4,000 7,000
145, 790 166 , 700 166, 700 148, 500 174, 000
OTHER EXPENSES
2201 Conferences/Mileage 1,114 2,700 2,700 300 2,700
2310 Utilities 29,386 37,000 45,945 40,000 44,000
2320 Communications 394 900 1,107 750 1,000
2349 Other Professional Services 249 750 750 750 700
2390 Misc. Contractual Services 0 0 0 0 400
2410 Office Supplies 3,149 3,500 3,500 750 3,500
2420 Operating Supplies 10,061 11,200 11,200 11,200 12,700
2423 Concessions 18,982 18,000 25,352 25,500 25,000
2424 Pool Supplies/Chemicals 837 1,300 1,300 750 2,100 '
2430 Repair and Maintenance 29,849 35,000 36,190 25,000 32,140
2910 Refunds 610 3,000 3,000 1,000 1,500
94,631 113,350 131,044 106,000 125,740
CAPITAL OUTLAY
2520 Equipment & Office Furniture 15,420 62,000 112,000 112,000 105,000
TOTALS $255,841 $342,050 $409,744 $366,500 $404,740
12/13/99
Filename:\per\mig\gpropriv\OObudget\pool
-93-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Recreation Services
Pool
BUDGET SUMMARY:
• Account 2110 and 2120 reflect the allocation noted under Notes and Adjustments.
• Account 2111 previously provided funding for overtime paid to lifeguards. The lifeguards are assigned
to the Community Recreation Center and overtime is charged to that budget.
Account 2112 has increased due to the addition of one diving coach and pool manager coverage during
all hours of public operation.
• Account 2310 provides funding for electricity, natural gas and water and sewer utilities.
• Account 2320 provides funding for the monthly charges associated with the pay phone located at the
pool, a Nextel for an off-site Aquatic Program Supervisor, and pagers for Pool Managers.
• Account 2390 provides funding for the rental of an industrial pool pump to drain the pool prior to the
season's opening.
• Account 2410 provides funding for general office supplies, season passes, stickers, resident cards and
materials for fliers.
• Account 2420 includes funding for Automated External Defibrillator supplies, chlorine, pool chemicals,
first-aid supplies, cleaning supplies and other miscellaneous operating supplies.
• Account 2424 includes a Memorial Day Weekend promotion related to the opening of the new slide.
• Account 2430 includes funding to repair the sprinkler system, replace floor the behind front desk and
other general maintenance.
• Account 2520 provides funding to replace the lane lines, to purchase a new french fry machine, cash
register, time clock, a pass scanning system, and an allocation of $60,000 to upgrade the filter system
to avoid closing the diving well during extremely busy days.
.
Pool -94- 12/13/99
2000
Operating Budget
Permissive Tax Fund
CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: Permissive Tax Fund
STATEMENT OF FUNCTIONS:
Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are
approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects must be
for roadway construction or improvements. Funds are also received from legislation approved by Franklin
and Delaware Counties to increase license registration fees in two $5.00 increments. 'The City receives 50%
of the "first $5.00 increment". The revenue received can only be spent on roads and bridges.
.
NOTES AND ADJUSTMENTS:
Resources from this fund were utilitzed in 1999 to partially fund the Avery-Muirfield interchange
improvements.
ir.•o
PermTax -95- 12/13/99
I
2000 BUDGET -CITY OF DUBLIN, OHIO
1999
FUND: PERMISSIVE TAX 1998 1999 Revised 1999 2000
Capital Improvements Actual Bud et Bud et Estimate Budget
216-03-12-780
CAPITAL OUTLAY
2550 Street Construction $0 $500,000 $500,000 $500,000 $0
12/13/99
Filename:)per\mig\gpropriv\OObudget\permtax
-96-
DEPARTMENT/DIVISIONBUREAU: Permissive Tax Fund
BUDGET SUMMARY:
• Account 2550 provides funding to pay for a portion of a City road improvement project(s).
';G.
PermTax -97- 12/13/99
2000
Operating Budget
Hotel/Motel Tax Fund
CITY OF DUBLIN
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Community Relations
STATEMENT OF FUNCTIONS:
Funds are received from 50% of the collections of hoteUmotel taxes in accordance with City Ordinance No.
133-87. The remaining 50% is disbursed with 25% to the Dublin Convention and Visitors Bureau and 25%
to the Dublin Arts Council. Funds may be distributed to other organizations through City Council review
of submitted hotel/motel tax applications. City sponsored projects/events may be approved through the
normal budget process. For 2000, these include special projects related to St. Patrick's Day, Fourth of July,
Irish Festival and Community Tree Lighting.
City-sponsored events are coordinated by the Division of Community Relations. The Division plans and
coordinates special events designed to promote the City of Dublin, enhance the City's appeal to the general
public, and stimulate visitors interest and resident participation. The Division also coordinates City services
required for events held within the City of Dublin.
OBJECTIVES AND ACTIVITIES:
• To administer City-sponsored events held within the City.
• To administer City services required for events held within the City of Dublin.
• To establish, develop, and cultivate effective relations among the City, various community organizations,
and sponsors involved in the special events planning and coordination process.
• To attract, service and retain major events that contribute to overnight stays in Dublin hotels.
• To serve on the Board of Trustees of the Dublin Convention and Visitors Bureau as an ex-officio member.
• To secure sponsorships for City-sponsored events.
• To coordinate the planning, staffing and resources of various divisions to support both City and city-wide
events
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTIiORIZED
Community Relations Specialist 2 2
w~.. Community Relations Specialist (Part-time) 0 1
TOTAL 2 3
NOTES AND ADJUSTMENTS:
A permanent part-time position has been added to provide assistance with special events throughout the year.
SpEvents -98- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: HOTEUMOTEL TAX 1998
Department of Administrative Services 1998 1999 Revised 1999 2000
Division of Community Relations Actual Bud et Bud et Estimate Bud et
217-01-13-740
PERSONAL SERVICES
2110 Salaries & Wages $98,048 $121,000 $121,000 $120,000 $123,800
2111 Overtime Wages 6,960 2,600 3,800 3,500 2,900
2112 Other Wages 0 0 4,000 2,500 28,940
2120 Employee Benefits 24,155 28,100 28,100 28,100 35 700
129,163 151,700 156,900 154,100 191,340
OTHER EXPENSES
2201 Conferences/Mileage 4,919 9,500 9,500 8,500 7,200
2211 Meeting Expenses 558 1,500 1,500 1,200 1,500
2320 Communications 7,026 10,750 12,009 12,000 11,800
2349 Other Professional Services 468,510 633,750 801,909 680,000 726,350
2370 Advertising 49,407 68,500 74,966 65,000 66,800
2380 Printing 18,125 29,600 32,100 30,000 29,670
2391 Memberships & Subscriptions 1,478 1,800 1,800 1,800 1,800
2410 Office Supplies 4,628 5,300 6,309 5,000 6,300
2420 Operating Supplies 47,104 89,500 115,950 100,000 102,262'
2440 Small Tools & Minor Equipment 2,758 9,800 9,870 7,500 7,200
2813 Promotional Programs 2,522 6,000 7,500 2,500 5,500
2815 Volunteer Program-DIF 0 0 0 0 13,180
2910 Refunds 1,679 0 0 1,800 0
608,714 866,000 1,073,413 915,300 979,562
CAPITAL OUTLAY
2520 Equipment & Office Furniture 1,024 3,500 3,500 0 1,000
SU B-TOTALS 738,901 1,021,200 1,233,813 1,069,400 1,171,902
Department of Finance
Division of Taxation
217-02-11-740
OTHER EXPENSES
2814 Grants/City Sponsored Projects 6,000 6,000 6,000 0 6,000
2821 Grants/Community Organizations 468,711 498,700 528,800 500,000 614,250
2910 Refunds 0 0 0 0 0
474,711 504,700 534,800 500,000 620,250
CAPITAL OUTLAY
2510 Land & Land Improvements 10,479 0 1,384,541 1,384,000 0
TOTALS $1,224,091 $1,525,900 $3,153,154 $2,953,400 $1,792,152
12/13/99
Filename:\per\mig\gpropriv\OObudgetlspevents
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2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: EDUCATION AND ENFORCEMENT 1999
Department of Safety 1998 1999 Revised 1999 2000
Division of Police Actual Budget Budget Estimate Budget
218-08-10-750
OTHER EXPENSES
2201 Conferences/Mileage $0 $0 $0 $0 $0 ~
2391 Membership & Subscriptions 0 0 0 0 0
2410 Office Supplies 0 0 1,400 1,000 0
2420 Operating Supplies 0 0 0 0 0
2910 Refunds 0 0 0 0 0
0 0 1,400 1, 000 0
CAPITAL OUTLAY
2520 Equipment and Office Furniture 0 3,000 3,000 2,000 3,000
TOTALS $0 $3,000 $4,400 $3,000 $3,000
12/13/99
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DEPARTMENT/DIVISIONBUREAU: Department of Safety
Division of Police
STATEMENT OF FUNCTIONS:
Ordinance 94-90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the fund
are derived from contraband property seizures in accordance with Section 2933.43 of the Ohio Revised Code.
This fund is to be used to pay the costs of prolonged or complex investigations or prosecutions, to provide
reasonable technical training or expertise, to provide matching funds to obtain federal grants to aid law
enforcement, or for other law enforcement purposes that City Council determines to be appropriate.
NOTES AND ADJUSTMENTS:
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LawEnf -103- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: LAW ENFORCEMENT TRUST 1999
Department of Safety 1998 1999 Revised 1999 2000
Division of Police Actual Bud et Bud et Estimate Budget
219-08-10-750
OTHER EXPENSES
3
2201 Conferences/Mileage $0 $0 $0 $0 $0
2320 Communications 750 0 0 0 0
2391 Membership & Subscriptions 0 0 0 0 0
2410 Office Supplies 0 0 0 0 0
2420 Operating Supplies 0 0 0 0 0
2910 Refunds 0 0 0 0 0
750 0 0 0 0
CAPITAL OUTLAY
2520 Equipment and Office Furniture 0 5,000 5,000 3,000 5,000
TOTALS $750 $5,000 $5,000 $3,000 $5,000
12/13/99
Filename:\per\mig\gpropriv\OObudget\lawenf
-104-
2000
Operating Budget
Mayor's Court Computer Fund
CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Court Services
STATEMENT OF FUNCTIONS:
Ordinance 41-93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in this fund
are derived from fees received in accordance with Substitute Senate Bi11246. This fund is to be used by the
Division of Court Services to pay those costs it incurs for any operational costs and/or any subsequent
updates for the court computer. The City currently assesses a fee of five dollars ($5.00) per case; however,
Substitute Senate Bi11246 allowed the fee to be set as high as ten dollars ($10.00).
Computer -105- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: MAYOR'S COURT COMPUTER 1 ggg
Department of Administrative Services 1998 1999 Revised 1999 2000
Division of Court Services Actual Bud et Budget Estimate Bud et
221-01-14-710
OTHER EXPENSES
2201 Conferences/Mileage $0 $1,000 $195 $500 $0
2351 Maintenance of Equipment 3,465 9,100 4,260 4,000 7,800
2410 Office Supplies 0 1,000 100 500 0
2420 Operating Supplies 0 250 0 0 250
3,465 11,350 4,555 5,000 8,050
CAPITAL OUTLAY
2520 Equipment and Office Furniture 21,104 4,500 41,555 42,000 5,000
TOTALS $24,569 $15,850 $46,110 $47,000 $13,050
12/13/99
Filename:\per\mig\gpropriv\OObudget\computer
wrl
-106-
DEPARTMENT/DIVISION/BUREAU: Department Administrative Services
Division of Court Services
BUDGET SUMMARY:
• Account 2201 includes funding for computer related training for the Division of Court Services.
• Account 2351 includes funding for computer hardware maintenance fees and other computer related
equipment as the need arises.
• Account 2520 includes funding for a printer for L.E.A.D.S and a replacement computer.
r..
Computer -107- 12/13/99
2000
Operating Budget
Debt Service Funds
CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: General Obligation Debt Service
STATEMENT OF FUNCTIONS:
These funds reflect the cost of paying the principal and interest on various outstanding bond and note issues.
Sources of funding include property taxes and transfers from the General Fund, Capital Improvements Tax
Fund and various Tax Increment Financing Funds.
NOTES AND ADJUSTMENTS:
r.. Budget requests for debt service payments reflect debt service obligation for both long-term and short-term
debt issued by the City. The debt service payments for Water Fund and Sewer Fund obligation are not longer
reflected in the General Obligation Debt Service Fund. They will be reflected as debt service payments
directly in the Water and Sewer Funds instead of transferring the money to the General Obligation Debt
Service Fund and reflecting the debt payments in that Fund. The 2000 Operating Budget includes principal
and interest payments for the outstanding short-term notes.
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Debt -108- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUNDS: GENERAL OBLIGATION AND SPECIAL 1999 ,
ASSESSMENT DEBT SERVICE 1998 1999 Revised 1999 2000
Department of Finance Actual Budget Budget Estimate Budget
GENERAL OBLIGATION DEBT SERVICE
310-02-10-790
DEBT SERVICE
2301 County Auditors' Deductions $251 $600 $600 $400 $600
2601 Debt Issuance Costs 0 0 7,600 7,600 0
2610 Principal-Water 541,709 434,000 434,000 500,703 349,100
2611 Principal-Parks Programs 161,106 110,000 110,000 150,652 147,000
2612 Principal-Transportation 24,102,196 6,200,000 6,200,000 6,218,434 9,927,300
2613 Principal-Lands and Buildings 899,043 1,110,000 1,110,000 1,199,059 2,572,800
2614 Principal-Sewer 593,349 756,695 756,695 781,854 121,400
2620 Interest-Water 403,708 450,500 450,500 385,975 134,200
2621 Interest-Parks Programs 69,397 112,600 112,600 71,436 66,700
2622 Interest-Transportation 846,672 1,076,500 1,076,500 989,396 1,459,200
2623 Interest-Lands and Buildings 554,724 833,000 833,000 736,868 732,400
2624 Interest-Sewer 484,261 916,100 916,100 886,352 58,000
TOTALS $28,656,416 $11,999,995 $12,007,595 $11,928,729 $15,568,700
SPECIAL ASSESSMENT DEBT SERVICE
320-02-10-790
DEBT SERVICE
2301 County Auditors' Deductions $333 $500 $500 $500 $500
2610 Principal-Water and Sewer 82,600 41,000 41,000 41,000 33,800
2620 Interest-Water and Sewer 17,504 12,000 12,000 11,700 8,000
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TOTALS $100,437 $53,500 $53,500 $53,200 $42,300
SPECIAL ASSESSMENT DEBT SERVICE
321-02-10-790
DEBT SERVICE
2612 Principal-Transportation $50,000 $55,000 $55,000 $55,000 $55,000
2622 Interest-Transportation 75,420 72,400 72,400 72,400 68,800
TOTALS $125,420 $127,400 $127,400 $127,400 $123,800
12/13/99
Filename:t:\per\mig\gpropriv\OObudget\debt
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DEPARTMENT/DIVISIONBUREAU: General Capital Improvements
STATEMENT OF FUNCTIONS:
This fund was created by City Council and has as its express purposes: the purchase of equipment, apparatus,
property, construction of buildings, structures, roads and other public improvements as needed. City income
tax collections are directly credited to this fund each year in accordance with Ordinance No. 17-87.
Additional revenue is provided by transfers from the General Fund and interest income.
NOTES AND ADJUSTMENTS:
In accordance with State requirements, separate funds will be established when notes/bonds are issued for
specific projects and the associated expenditures will also be assigned to that fund.
Funding is based on the 2000-2004 Capital Improvements Program.
CIP -110- 12/13/99
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2000 BUDGET -CITY OF DUBLIN, OHIO
1999
FUND: CAPITAL IMPROVEMENT TAX 1998 1999 Revised 1999 2000
Actual Bud et Bud et Estimate Bud et
401-03-14-780
CAPITAL OUTLAY
2510 Land and Land Improvements $532,111 $1,700,000 $1,920,000 $1,905,000 $885,000
2511 Park and Bikeway Improvements 1,696,113 1,491,000 2,281,784 1,950,000 2,315,000
2522 Police Capital Equipment 0 107,000 116,980 85,000 297,000
2523 City Maintenance Equipment 658,297 3,578,000 4,432,405 1,900,000 3,135,000 ..r
2530 Buildings and Other Structures 16,626 0 0 0 0
2550 Transportation Projects 7,533,768 4,965,000 9,118,496 9,200,000 12,553,000
2551 New Street Const./Eng. Projects 0 0 90,000 100,000 0
2560 Sanitary Sewer Improvements 0 0 0 0 0
2561 Water System Improvements 0 0 0 0 0
2562 Storm Sewer Improvements 159,471 393,000 436,292 430,000 373,000
2570 Other Projects and Equipment 1,331,883 1,980,000 2,345,697 1,800,000 0
2571 Computer hardware/software 0 0 0 0 1,223,000
2572 Building repairs and renovations 0 0 0 0 109,000
2573 Utility burial 0 0 0 0 560,000
2579 Other Projects 0 0 0 0 85,000
2599 Contingencies 0 0 0 0 150,000
11,928,269 14,214,000 20,741,654 17,370,000 21,685,000
OTHER EXPENSES
2790 Transfers 4,719,583 4,649,000 4,649,000 4,645,000 6,697,000
TOTALS $16,647,852 $18,863,000 $25,390,654 $22,015,000 $28,382,000
12/13/99
Filename:t:\per\mig\gpropriv\OObudget\cip
-111-
2000 BUDGET-CITY OF DUBLIN, OHIO
FUND: CAPITAL IMPROVEMENT TAX
Department of Development
401-03-14-780
CAPITAL OUTLAY
2510 Land and Land Improvements
Land Acquisition $500,000
Metro Park-City's commitment 385,000
885,000
2511 Park and Bikeway Improvements
Park renovations/improvements 196,000
Amberleigh Park 170,000
Hawk's Nest Park 20,000
Shannon Glen Park 120,000
Wedgewood Park 145,000
Donegal Cliffs Park 210,000
Farrell/Nyrop bike path 34,000
Wyndham Park-(Section 5) 140,000
Woerner-Temple grounds 95,000
Old Dublin trail system 30,000
Emerald Parkway Bridge Park 275,000
Martin Commons Park 150,000
Darree Fields development 200,000
Coffman Park redevelopment 530,000
2,315,000
2522 Police Capital Equipment
In-car video cameras 15,000
Lasers-speed measuring 20,000
Computerized mugshot 55,000
Police motorcycle 22,000
Computerized jail panel 30,000
~ Light bar replacement 35,000
Leem/CB upgrade/replacement 15,000
Justice Center renovations 55,000
Pr••- Radio system improvements 50,000
297,000
2523 City Maintenance Capital Projects
Fleet management program-replacements 565,000
Fleet management program-additions 590,000
Fleet management program-equipment 345,000
Service Complex expansion 1,635,000
3,135,000
2550 Transportation Projects
Annual street maintenance program 1,128,000
Annual ditch enclosure program 75,000
Annual bikeway maintenance 25,000
Bikeway connections/additions 150,000
Dublin Road bike path 150,000
Street lighting at miscellaneous intersections 50,000
12/ 13/99
Filename:)perlmig\gpropriv\OObudgetlcapimp00
-112-
i...®.
2000 BUDGET-CITY OF DUBLIN, OHIO
FUND: CAPITAL IMPROVEMENT TAX
Department of Development
2550 Transportation Proiects(continued)
Avery/ Brand Road realignment 30,000
Stoneridge Lane connection 75,000
Shier Rings Road alignment study 40,000
Muirfield drive landscaping 300,000
Dublin Center Dr./SR 161 intersection 120,000
Banker Drive extension 50,000
Dublin Center Dr./Banker Dr. intersection 120,000
Dublin Center Dr./Village Pkwy. intersection 200,000
Blazer Parkway street lights 170,000 .w~
Post Road/US 33 interchange study 50,000
Rings Road overpass widening 3,500,000
Tuttle Crossing widening 3,000,000
Emerald Parkway-Sawmill/Hard 1,500,000
Emerald Parkway-Perimeter/Shier Rings 800,000
Emerald Parkway-Shier Rings/Innovation 300,000
Southwest Area traffic improvements 720,000
12,553,000
2562 Stormwater Improvements
Stormwater management program 373,000
373,000
2570 Other Projects & Equipment
2571 Computer hardware/software 1,223,000
2572 Building repairs and renovations 109,000
2573 Utility burial 560,000
2579 Other Projects 85,000
1,977,000
2599 Contingencies 150,000
150,000
2710 Transfers
Debt Service 3,517,000
Parkland Acquisition Fund 1,810,000
Transportation Improvements Fund-
SR 161 improvements 1,370,000 .wi/
6,697,000
TOTAL $28,382,000
12/13/99
Filename:\per\mig\gpropriv\OObudget\capimp00
-113-
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CITY OF DUBLIN
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DEPARTMENT/DIVISIONBUREAU: Parkland Acquisition Fund
STATEMENT OF FUNCTIONS:
Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of parkland
dedication. These fees are credited to the parkland Acquisition Fund for the purpose of acquiring
recreational facility sites, open space and/or parkland. As part of the annual operating budget process,
the City also appropriates approximately two percent of the total Capital Improvements Tax Fund budget
to be transferred to this fund.
NOTES AND ADJUSTMENTS:
Funding programmed for 2000 is based on the 2000-2004 Capital Improvements Program.
parkAcq -114- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
1999
FUND: PARKLAND ACQUISITION 1998 1999 Revised 1999 2000
FUND Actual Bud et Budqet Estimate Bud et
402-02-10-780
CAPITAL OUTLAY ~
2510 Land and Land Improvements $812,491 $0 $540,000 $531,200 $1,811,000
2910 Refunds 0 0 0 0 0
TOTALS $812,491 $0 $540,000 $531,200 $1,811,000
12/13/99
Filename:\per\mig\gpropriv\OObudget\parkacq
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-115-
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DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Water Maintenance
STATEMENT OF FUNCTIONS:
This work program is under the joint supervision of the Director of Service, the Director of Streets and
Utilities, the Director of Development and the Director of Engineering. Under this work program falls the
budgeting and fiscal control function, planning and design of all new construction and improvements of the
water distribution system which is tied to the City of Columbus system under a service contract. The
Administration works in cooperation with architects, engineers, consultants, and builders and developers in
planning improvements to the Dublin portion of the system.
rr
The hydrant maintenance program is the direct responsibility of the Director of Streets and Utilities.
OBJECTIVES AND ACTIVITIES:
• Continue the ongoing hydrant maintenance program in-house with a significant cost savings.
• Sand blast hydrants for repainting and continue the ongoing maintenance of hydrants.
• Locate all watch valves.
• Update the computer modeling program for the water distribution system.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Maintenance Worker 1 1
Seasonal Maintenance Worker 2 2
TOTAL 3 3
NOTES AND ADJUSTMENTS:
Twenty percent (20%) of the Maintenance Supervisor position reflected in the Sewer Fund is allocated to
the Water Fund. A Crew Leader also charges to the budget based on actual time worked. An Assistant City
Engineer position reflected in the Division of Engineering's budget is allocated 20% to the Water Fund. The
Engineering Program Specialist position reflected in the Sewer Fund is also allocated 20% to the Water
Fund.
Water -116- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: WATER 1 ggg
Department of Service 1998 1999 Revised 1999 2000
Water Maintenance Actual Bud et Bud et Estimate Bud et
610-06-32-730
PERSONAL SERVICES
2110 Salaries/Wages $43,640 $46,900 $46,900 $44,700 $54,000
2111 Overtime Wages 705 2,000 2,000 3,800 3,000
2112 Other Wages 8,900 28,800 28,800 15,500 28,800
2120 Employee Benefits 14,243 18,300 18,300 16,000 23,300
2140 Uniforms & Clothing 1,021 3,000 3,489 3,000 3,200
68,509 99,000 99,489 83,000 112,300
OTHER EXPENSES
2201 Conferences/Mileage 0 1,200 1,200 750 1,200
2303 Hydrant Maintenance & Repair 17,737 36,500 63,000 40,000 41,500
2310 Utilities 64,142 80,000 98,710 95,000 84,000
2320 Communications 552 800 985 985 1,200
2349 Other Professional Services 8,936 10,000 61,338 68,000 5,000
2351 Maintenance of Equipment 24,966 30,000 37,067 30,000 30,000
2420 Operating Supplies 3,283 6,000 7,700 5,000 9,000
2440 Small Tools & Minor Equipment 610 1,000 2,088 2,000 1,000
2910 Refunds 7,500 25,000 25,000 10,000 25,000 ;
127,726 190,500 297,088 251,735 197,900
CAPITAL OUTLAY
2510 Land and Land Improvements 0 0 0 0 0
2520 Equipment 766 6,000 7,210 5,000 9,000
766 6,000 7,210 5,000 9,000
TOTALS $197,001 $295,500 $403,787 $339,735 $319,200
n.
Department of Finance
Division of Accounting and Auditin
610-02-10-790
DEBT SERVICE(1)
2610 Principal 160,000 165,000 165,000 165,000 170,000
2620 Interest 247,230 236,000 236,000 236,145 224,825
TOTALS $407,230 $401,000 $401,000 $401,145 $394.825
(1) Prior to 2000, these amounts were shown as transfers.
12/13/99
Filename:)per\mig\gpropriv\OObudgetlwater
-117-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Water Maintenance
,,a,~,
BUDGET SUMMARY:
610-06-32-730
• Account 2110 and 2120 include funding for the positions reflected in the Personnel Data and the
allocations for Streets and Utilities employees identified under Notes and Adjustments.
~ Account 2112 includes funding for the Seasonal Maintenance Workers.
• Account 2303 provides funding for contracts with Perry and Washington Townships to service the City's
hydrants and for emergency repairs.
• Account 2310 provides funding for utility costs related to the operation of the water system.
• Account 2349 provides an allocation of funds for services that may be necessary during the year.
• Account 2351 includes funding for hydrant replacement parts.
• Account 2520 includes funds for an arrow board and truck mounted crane.
610-02-10-790
• Accounts 2610 and 2620 provide funding for debt service obligations for the 1985 Avery Road Waterline
bond issue and the Rings Road/Blazer Parkway Water Tower bond issue.
Water -118- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: WATER 1 ggg
Department of Development 1998 1999 Revised 1999 2000
Division of Engineering Actual Budget Bud et Estimate Budget
610-03-12-730
PROFESSIONAL SERVICES ~
2110 Salaries & Wages $0 $0 $0 $0 $19,800
2111 Overtime Wages 0 0 0 0 1,000
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 0 0 0 0 5,740
0 0 0 0 26,540
OTHER EXPENSES
2349 Professional Services 0 0 0 0 50,000
0 0 0 0 50,000
CAPITAL OUTLAY
2561 Water System Improvements 174,577 230,000 249,366 200,000 230,000
TOTALS $174,577 $230,000 $249,366 $200,000 $306,540
12/ 13/99
Filename:\per\mig\gpropriv\OObudget\water
T'
-119-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Engineering
Water Maintenance
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Budget Summary:
• Account 2110 and 2120 provide funding for the allocations for the Division of Engineering employees
identified under Notes and Adjustments.
• Account 2349 provides funding to maintain the computer modeling program developed during the
~ Community Plan process. This program is used to track water pressure and identify system needs.
• Account 2561 provides funding for the projects included in the 2000-2004 CIP (waterline along Avery
Road and miscellaneous oversizing).
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Water -120- 12/13/99
2000
Operating Budget
Sewer Fund
CITY OF DUBLIN
DEPARTMENT/DIVISION/BUREAU: Departments of Development and Service
Divisions of Engineering and Streets and Utilities
Sewer Maintenance
STATEMENT OF FUNCTIONS:
This work program is under the joint supervision of the Director of Service, the Director of Streets and
Utilities, the Director of Development and the Director of Engineering. This work program includes the
budgeting and fiscal control function, planning and design of all new construction, improvements and
removal of infiltration and inflow sources. The Division of Streets and Utilities is responsible for the
execution of maintenance on the entire sanitary sewer system. The Division also conducts inspection of lines
and collects data on the system for use by the Division of Engineering. The Division of Engineering
~.•r analyzes system data to estimate amounts of extraneous flow to be eliminated, recommends the repair and
work program and new construction to be performed. The City staff works in cooperation with homeowners,
engineers, consultants, builders, and developers, OEPA, and with the City of Columbus which provides
wastewater treatment and a service contract.
OBJECTIVES AND ACTIVITIES:
• To minimize infiltration and inflow in both the public and private portions of the sanitary sewer system.
• To assess condition of subsurface infrastructure underlying streets which are programmed for resurfacing
in order that repairs be made as part of the street resurfacing program.
• To provide a safe work environment for all employees and ensure the safety of the public.
• To update the computer modeling program for the sewerage system.
PERSONNEL DATA 1999 2000
POSITION TITLE CURRENT NUMBER AUTHORIZED
Engineering Program Specialist 1 1
Maintenance Supervisor 0 1
Maintenance Crew Leader 1 1
~ Maintenance Worker 6 6
TOTAL 8 9
NOTES AND ADJUSTMENTS:
In the past 30% of a Maintenance Supervisor position was allocated to this budget. The position is now
reflected in this budget with 50% of the position's time allocated to the Sewer Fund, 20% to the Water Fund
and 30% to the Street Fund.
An Assistant City Engineer position reflected in the Division of Engineering's budget is allocated 50% to
the Sewer Fund.
Sewer -121- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: SEWER 1999
Department of Service 1998 1999 Revised 1999 2000
Streets & Utilities Actual Budget Budget Estimate Budget
620-06-32-730
PERSONAL SERVICES
2110 Salaries & Wages $274,495 $310,000 $293,200 $278,000 $260,000
2111 Overtime Wages 20,787 30,000 30,000 30,000 30,000
2112 Other Wages 412 5,000 5,000 2,500 5,000
2120 Benefits 93,509 110,500 110,500 100,000 94,000
2140 Uniforms 4,444 7,000 9,041 7,000 6,900
393,647 462,500 447,741 417,500 395,900
OTHER EXPENSES
2201 Conferences/Mileage 3,240 14,300 14,900 3,000 11,900
2310 Utilities 29,689 15,000 37,282 750 1,500
2320 Communications 8,341 8,000 13,899 7,500 8,000
2349 Other Professional Services 62,895 45,000 97,708 80,000 150,000
2351 Maint. of Equipment & Facilities 21,384 5,500 8,269 7,500 5,500
2390 Misc. Contractual Services 8,549 20,000 20,000 26,500 20,000
2410 Office Supplies 2,733 4,000 4,315 2,500 4,000
2420 Operating Supplies 10,524 16,100 21,260 10,000 14,100
2430 Repair and Maintenance 28,916 160,000 177,941 50,000 200,000
2440 Small Tools & Minor Equipment 11,543 8,900 10,172 5,000 6,600
2860 Fines/Penalties-EPA 24,000 0 0 0 0
2910 Refunds 38,085 25,000 25,000 20,000 25,000
249,899 321,800 430,746 212,750 446,600
CAPITAL OUTLAY ~
2510 Land and Land Improvements 2,000 2,000 44,382 50,000 0
2520 Equipment 8,550 5,000 16,826 13,000 16,000
10,550 7,000 61,208 63,000 16,000
TOTALS $654,096 $791,300 $939,695 $693,250 $858,500
Department of Finance
Division of Accounting and Auditing
620-02-10-790
DEBT SERVICE
2614 Principal 462,104 653,700 653,700 653,700 681,979
2624 Interest 422,054 824,300 824,300 823,636 796,021
TOTALS $884,158 $1,478,000 $1,478,000 $1,477,336 $1,478,000
12/13/99
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-122-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
Sewer Maintenance
BUDGET SUMMARY:
61-06-14
• Account 2110 and 2120 include funding for the positions reflected in the Personnel Data and the
allocations for Streets & Utilities identified under Notes and Adjustments.
• Account 2201 includes funding for the training of personnel in accordance with OSHA requirements
reflects the costs of training personnel in accordance with OSHA requirements.
• Account 2310 provides funding for utility costs.
• Account 2320 provides funding for telephone charges and pagers for staff.
• Account 2349 includes funding for services related to televising and cleaning the sewer system.
• Account 2430 is an allocation for repair to sewer lines and maintenance of equipment.
• Account 2520 provides funding for lateral camera and laser transit.
Sewer -123- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
FUND: SEWER 1999
Department of Development 1998 1999 Revised 1999 2000
Division of Engineering Actual Budget Budget Estimate Budget
620-03-12-730
PERSONAL SERVICES
2110 Salaries & Wages $0 $0 $0 $0 $65,000
2111 Overtime Wages 0 0 0 0 2,000
2112 Other Wages 0 0 0 0 0
2120 Benefits 0 0 0 0 20,000
2140 Uniforms 0 0 0 0 500
0 0 0 0 87,500
OTHER EXPENSES
2201 Conferences/Mileage 0 0 0 0 2,000
2320 Communications 0 0 0 0 500
2349 Other Professional Services 0 0 0 0 60,000
2390 Misc. Contractual Services 0 0 0 0 5,000
2410 Office Supplies 0 0 0 0 500
2420 Operating Supplies 0 0 0 0 0
0 0 0 0 68,00.....
CAPITAL OUTLAY
2563 Sanitary Sewer Improvements 3,278 285,000 392,130 250,000 50,000
3,278 285,000 392,130 250,000 50,000
Totals $3,278 $285,000 $392,130 $250,000 $205,500
12/13/99
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DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Engineering
Sewer Maintenance
Budget Summary:
• Account 2110 and 2120 provides funding for the allocations for the Division of Engineering employees
identified under Notes and Adjustments.
• Account 2349 provides funding to maintain the computer modeling program developed during the
Community Plan process. This program will be used to identify system improvements needed.
• Account 2563 provides funding for the projects included in the 2000-2004 CIP (allocation for
miscellaneous oversizing).
r...
Sewer -125- 12/13/99
A
E
t
2000
Operating Budget
Merchandising Fund
CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Community Relations
s STATMENT OF FUNCTIONS:
Ordinance 11-93 authorized the establishment of the Merchandising Fund as part of the comprehensive
economic development program. Definitely Dublin merchandise is available for resale. The revenue from
the sale of the merchandise is used to purchase merchandise, as the intent of the merchandising campaign
is to be self-supporting.
e
Merch -126- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
MERCHANDISING lggg
Department of Administrative Services 1998 1999 Revised 1999 2000
Division of Community Relations Actual Bud et Bud et Estimate Bud et
630-01-13-710
OTHER EXPENSES
2390 Misc. Contractual Services $533 $800 $800 $645 $0
2410 Office Supplies 26 0 0 0 0
2420 Operating Supplies 18,844 14,000 14,085 11,000 10,000
2910 Refunds 40 150 150 0 0
19,443 14,950 15,035 11,645 10,000
CAPITAL OUTLAY
2520 Equipment and Office Furniture 0 0 0 0 0
TOTALS $19,443 $14,950 $15,035 $11,645 $10,000
12/13/99
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DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Community Relations
BUDGET SUMMARY:
• Account 2390 is an allocation for estimated sales tax payments to the State of Ohio.
• Account 2420 provides funding to buy merchandise for resale.
r..
Merch -128- 12/ 13/99
s•
2000
Operating Budget
Internal Service Funds
CITY OF DUBLIN
DEPARTMENT/DIVISION/BUREAU: Internal Service
Employee Benefits Self-Insurance
,Aim. E
" STATEMENT OF FUNCTIONS:
The Employee Benefits Self-Insurance Fund has been established to account for monies received from other
funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self-Insurance
Fund makes payments for services provided to employees (claims), the third party administrator(s) and for
stop-loss coverage. The budgeted amounts are based on the maximum dollar value of claims that would be
paid under the plan, third party administrator fees, and the premium for stop-loss insurance. "Premiums" are
charged to benefit accounts based on the estimated cost of coverage as determined by the third party
administrator. The Employee Benefits Self-Insurance Fund also contains funds for the Employee Health
Education & Wellness Program.
NOTES AND ADJUSTMENTS:
The monthly funding level (premiums) for 2000 is $548.00 ($6,576/year) for family coverage and $240
($2,880/year) for single coverage. These "premiums" reflect a 10% increase over 1999.
IntServ -129- 12/ 13/99
1999
FUNDS: INTERNAL SERVICE FUNDS 1998 1999 Revised 1999 2000
Self-Insurance Actual Budget Budget Estimate Budget
EMPLOYEE BENEFITS SELF-INSURANCE FUND
701-01-11-710
OTHER EXPENSES
...,f
2309 Third Party Administration $62,243 $89,000 $89,000 $85,000 $98,000
2361 Medical Claims 1,607,887 1,725,000 1,875,000 1,725,000 1,800,000
2364 Stop-loss Coverage 102,104 132,300 152,300 130,000 171,650
2390 Misc. Contractual Services 6,077. 23,600 27,118 20,000 23,600
2420 Operating Supplies 259 0 0 0 0
TOTALS $1,778,570 $1,969,900 $2,143,418 $1,960,000 $2,093,250
12/13/99
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-130-
DEPARTMENT/DIVISIONBUREAU: Internal Service
Liability Self-Insurance Fund
STATEMENT OF FUNCTIONS:
The Liability Self-Insurance Fund has been eliminated. The unencumbered fund balance has been
transferred to the Employee Benefits Self-Insurance Fund.
NOTES AND ADJUSTMENTS:
w.r
IntServ -131- 12/13/99
w~•
1999
FUNDS: INTERNAL SERVICE FUNDS 1998 1999 Revised 1999 2000
Self-Insurance Actual Budget Budget Estimate Budget
LIABILITY SELF-INSURANCE FUND
702-01-11-710
OTHER EXPENSES
2363 Claims/Judgements $0 $0 $0 $0 $0 ..~~ri
2790 Transfers 250,000 300,000 768,998 768,998 0
TOTALS $250,000 $300,000 $768,998 $768,998 $0
12/13/99
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-132-
3
DEPARTMENT/DIVISION/BUREAU: Internal Service
Workers' Compensation Fund
~P STATEMENT OF FUNCTIONS:
The Workers' Compensation Fund has been established to cover the costs associated with the City's Workers'
Compensation coverage under a group rated plan. Funds are transferred from the General Fund to cover
premiums, claims, and third party administration fees associated with the City's Workers' Compensation
coverage.
NOTES AND ADJiJSTMENTS:
rr.
The City changed from a retrospective rating plan to a group plan in 1994. This change has resulted in
significant savings with far less risk than in a retrospective plan. Under the retrospective rating plan, the City
incurred a risk for a period of ten years for each claim. This budget reflects estimated claims that may be
incurred as a result of our participation in the retrospective rating program for the period 1989-1998 and the
estimated premiums for the group rating plan that will be paid in 2000.
Adjusted premiums are based on 1999 estimated payroll of $13.8 million.
In 1998 a 75% premium dividend was issued to the City by the State of Ohio as a result of excess surplus
in the State Fund.
.mtx:
IntServ -133- 12/13/99
1999
FUNDS: INTERNAL SERVICE FUNDS 1998 1999 Revised 1999 2000
Self-Insurance Actual Budget Budget Estimate Budget
WORKERS' COMPENSATION SELF-INSURANCE FUND
703-01-11-710
OTHER EXPENSES
2309 Third Party Administration $7,349 $9,200 $9,200 $8,700 $10,750
2363 Claims/Judgements 0 25,000 46,250 50,000 25,000
2364 Premiums 52,072 165,000 210,584 210,600 245,000
2390 Misc. Contractual Services 0 4,000 4,000 2,000 4,000
TOTALS $59,421 $203,200 $270,034 $271,300 $284,750
12/13/99
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.ril
-134-
2000
Operating Budget
Trust and Agency Fund
CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: Trust & Agency Funds
STATEMENT OF FUNCTIONS:
These funds reflect the cost of reimbursing developers for the cost of installing certain public improvements
(water & sewer reimbursement), for refunding permit bonding fees deposited with the City to ensure
completion of a project. A specific agency fund has been established for the collection of taxes on behalf
of the Dublin Convention & Visitor's Bureau, the collection and distribution of a building surcharge
mandated by State law and for the collection and distribution of income tax revenues that are required, by
Revenue Sharing Agreements, to be shared with the Dublin City School District.
~"9
NOTES AND ADJUSTMENTS:
Agency -135- 12/13/99
2000 BUDGET -CITY OF DUBLIN, OHIO
1999
1998 1999 Revised 1999 2000
TRUST & AGENCY FUNDS Actual Budget Budget Estimate Budget
INCOME TAX REVENUE SHARING FUND
802-02-10-710
2390 Contractual Obligation-CRAs $408,556 $490,000 $490,000 $529,142 $575,000
TOTALS $408,550 $490.000 $490,000 $529,142 $575,000'"x'
AGENCY FUND
805-02-10-710
2304 Sewertap Reimbursements $542,316 $400,000 $460,000 $604,500 $450,000
2305 Watertap Reimbursements 0 0 0 0 0
2306 Recycling Bins 22 0 0 0 0
2307 Project Maintenance Bonds 5,537 0 0 0 0
2910 Refunds 9,701 12,000 12,000 5,000 10,00
2914 Refunds-Conditional Occupancy 236,600 175,000 175,000 250,000 200,000
2915 Refunds-BCAB 0 0 0 0 0
2916 Refunds-BD of Bldg Standards 12,535 15,000 17,564 12,000 10,000
2918 Refunds-R-O-W 41,500 25,000 25,000 15,000 25,000 ,
2919 Refunds- Others 0 0 0 25,000 10,000
2921 Refunds-Vendor Bonds 1,500 3,000 3,000 4,000 5,000
TOTALS $849,711 $630,000 $692,564 $915,500 $710,000
DUBLIN CONVENTION AND VISITORS' BUREAU FUND
804-02-11-710
2824 Payment to Dublin Convention a^"""
& Visitors Bureau $336,155 $365,000 $365,000 $412,000 $453,500
2910 Refunds 0 0 0 0 0
TOTALS $336,155 $365,000 $365,000 $412,000 $453,500
DRUG ENFORCEMENT FUND
801-08-10-750
2850 Drug Enforcement $0 $25,000 $25,000 $25,000 $0
12/13/99
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3
e,
-136-