121-99 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
121-99
Ordinance No.---------- Passed------ -------------19--
An Ordinance Establishing The Location and Amount of Cash On Hand For
Change Funds
~ WHEREAS, business transactions occur in a variety of locations which require cash on
hand to complete the transaction and minimize the inconvenience to the public, and
WHEREAS, Ordinance 43-96 previously established the authorized locations and amounts
for change funds, and
WHEREAS, it is necessary to add a change fund maintained in the Division of Community
Relations to meet their needs for processing sales.
NOW, T BEFORE, BE IT ORDAINED by the Council of City of Dublin, State of
Ohio, of the elected members concurring:
Section 1. That change funds for conducting City business be maintained in the following
departments/divisions for the purposes indicated: I
Division of Accounting and Auditing General fees $ 50.00
Division of Taxation Income tax collections 50.00
Division of Court Services Court fees/costs 100.00
Division of Building Standards Building fees 75.00
Division of Police General fees 100.00
After hours collection
for Division of Court Services 75.00
Division of Streets & Utilities Cemetery and general fees 50.00
Division of Recreation Services Recreation programs 450.00
Outdoor pool -admissions 150.00
Outdoor pool -concessions 150.00
Avery Park concessions 50.00
Division of Community Relations Merchandise Sales 50.00
Section 2. That the Division Head or his/her designee will be responsible for maintaining
and reconciling the change funds on a daily basis. Receipts collected shall be deposited
intact daily with the Division of Accounting and Auditing or the City depository. ~
Section 3. That the change funds are to be used to make change only and not for payment ~
of petty cash items.
Section 4 That there be established a petty cash fund in the amount of $200.00 which will
be maintained by the Division of Accounting and Auditing for the purpose of reimbursing
employees for out-of-pocket expenses up to $20.00 per Administrative Order.
Section 5. That for the period 12/27/99 through 01/31/00 an additional petty cash fund in
the amount of $2,000 will be maintained to address needs that may occur due to the Year
2000.
Section 6. That there be established a petty cash fund in the amount of $20.00 which will I
be maintained by the Division of Court Services for the purpose of providing meals to
prisoners appearing in Mayor's Court during their regular meal time.
l+~ Section 7. This Ordinance shall take effect and be in force from and after the earliest date
permitted by law.
3~ 1 ~ / /
Passed this ~~1 day of/ V QIJ~h-.~h -P~ , 1999 ~
1 hereby certify that copies of this Ordnance%Resolu±i0n vrere posh in fifie
in in accordance w~t?1 Sect~c~n 731.25 of the 0`;a itevised Code,
Mayor -Presiding Officer
ATTEST: -~/.Cisfk aundl, Qublin, Ohio
Clerk of Council
\\CUMULUS\VOLl\PER\DKP\99\194-va-ord -.doc
CITY OF DUBLIN M e m o
To: Members of Dublin City Council
From: Tim Hansley, City Manager
Date: October 21, 1999
Re: Ordinance No. 121-99, An Ordinance Establishing the Location and Amount of
Cash on Hand for Change Funds
Initiated by: Marsha I. Grigsby, Director of Finance
Vikki Vincent Amicon, Director of Accounting and Auditing
Attached Ordinance 121-99, An Ordinance Establishing the Location and Amount of Cash on Hand
for Change Funds proposes adding a change fund of $50.00 to the Community Relations Center
when it is operational to facilitate the sale of Dublin merchandise. Currently the merchandise is
sold in City Hall and the Division of Community Relations uses the Division of Accounting and
Auditing change fund to make change. Because the merchandise will be moved to the Community
Relations Center, a separate change fund will be necessary.
The Ordinance also proposes adding a temporary $2,000 petty cash fund from December 27, 1999
to January 31, 2000 to address any Y2K needs that may occur.
If you have any questions, please do not hesitate to contact Marsha or Vikki.