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86-99 Ordinance RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 . 86-99 Passed_______ ._____.______u___nmmn_____n_m.___19___.__.. Ordmance NO._____mu_uud__U___ An Ordinance Amending The Annual Appropriations Ordinance For The Fiscal Year Ending December 31,1999 ".. WHEREAS, Section 5705.40 of the Ohio Revised code allows for supplemental appropriations to be made to an appropriation measure provided sufficient resources are available; and _.. WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations measure be made in order that appropriations are not over expended; and WHEREAS, it is necessary to amend the annual appropriations measure to provide adequate funding in various budget accounts. NOW, THEREF<~RE, BE IT ORDAINED, by the Council of the City of Dublin, State of Ohio, of the elected members concurring that: Section 1. There be appropriated from the unappropriated balance in the General Fund the amount of $45,000. Of the total, $30,000 is to be appropriated to account 101-0111-710-2370 for advertising costs related to job recruitment and $15,000 is to be appropriated to account 101-0313-720-2910 for refunds. Section 2. There be appropriated from the unappropriated balance in the Capital Improvements Tax Fund the amount of $220,000 to account 401-0314-780-2571 .- for costs related to renovating the house on the "Farrell property" for office use. Section 3. There be appropriated from the unappropriated balance in the Radio -- System Improvements Fund the amount of $154,000 to account 428-0314-780- 2520 for the acquisition of equipment related to the upgrade of the City's communications system. Section 4. This Ordinance shall take effect and be in force in accordance with Section 4.04(a) of the Dublin City Charter. /CU-h. day of M/ ,1999. I Passed this I I I ATTEST: ~C!-~ Clerk of Council .... t \.-. G:\PER\DKP\99\171-mg-ord-86-99.doc . f this Ordinonte!Resolution were postetliA e I hereby certify that copIes 0 'rb Secti~n 731 25 of ""e Ohio Revised (0 e. City of Dublin in atcordance WI . I - ....'""_..,"--,......~_.,.,.~....." =~-'"-- _"""-'_."...c......_._.._.,. _ Department of Finance 5200 Emerald Parkway' Dublin, Ohio 43017-1006 CITY OF DUBLIN Phone: 614-761-6500' Fax: 614-889-0740 Memo To: Members of Dublin City Council tIfI1<... From: Timothy C. Hansley, City Manager "'.-_iO Date: July 15, 199 Subject: Ordinance No, 86-99, An Ordinance Amending The Annual Appropriations Initiated by: Marsha I. Grigsby, Director of Finance ~ The additional appropriation requests in Section 1 will provide additional funding for the Division of Human Resources & Procurement and the Division of Building Standards. Due to the difficulty in hiring seasonal employees, job vacancy announcements for seasonal positions have needed to be repeated numerous times and this was not anticipated in the original budget. The budget for employment advertisements also did not assume the number of professional positions that have been vacated since the beginning of the year (i,e. Assistant City Engineers, Director of Economic Development and Director of Building Standards). In the Division of Building Standards, refunds related to building permits have exceeded the original estimate. Section 2 requests additional appropriations related to the proposed renovations to the "Farrell property". See the attached memo for details. ~";'" Section 3 appropriates funding for equipment purchases related to radio system improvements project included in the City's capital budget. ....... If you have any questions or need any additional information, please do not hesitate to contact Marsha. G:\PER\DKP\99\173-mg-memo ann appr 86-99.doc - ''''-'''~''' ~~~,,">"~~-'"-'"- , CITY OF DUBLIN Memo Office of the City Manager ... To: Members of Dublin City Council ~_.~ From: Timothy C. Hansley, City Manager I Initiated by: Michelle L. Crandall, Management Assistant Subject: Farrell Property Renovations (Ordinance 86-99) Date: July 14, 1999 As you may recall, in March, 1999 a memo was forwarded to Council informing members that staff had assessed several options for additional office space needs and wished to pursue the option of moving a Division from the municipal building to the recently purchased Farrell property (5930 Post Road). This option was selected after considering various scenarios, including building an addition on to the existing municipal building and leasing office space. The costs associated with an addition to the municipal building, provided by Wandell & Schnell Architects Inc., ranged from $311,400 for 1384 square feet of additional space to $1,367,000 for 6076 square feet of additional space. The cost for leasing space is estimated to be $44,000 per year for 2800 square feet, not including furnishing and networking of both the computer and the telephone systems, which would be a one-time cost of approximately $75,000. Assuming a minimum occupancy of seven years, this would bring the total cost to $383,000. ~"'t With these above noted costs in mind, staff pursued the option of renovating the Farrell property to house - the Division of Community Relations. A cross-divisional team of staff members was formed to look at possible space layouts and to develop cost estimates, and Wandel & Schnell was retained to assist with the schematic design and design development. The schematics and cost estimates have now been completed, and, as noted in attached Ordinance 86-99, staff is requesting $220,000 to complete this project. Staffs goal is to move the Division of Community Relations to this location by mid-September of this year. This property would provide the Division with approximately 2500 square feet of space. Staff is assuming that the Division of Community Relations would occupy this property for a minimum of seven years. This assumption is based on the fact that, while the land for a future City Hall site has been funded in the 5-year Capital Improvement Program (CIP), funding for the construction of the facility is not included in the CIP. However, it is assumed that the renovations proposed for the Farrell property would result in the property being used for other purposes beyond a seven-year period. Furthermore, the use of this property provides the City with the greatly needed addition of a large conference/training room. - _._.,"_~'_~L'_ -",,,",~-,-,~-,---,,-"-'~'"- , The following is a break down of the associated costs: Networking Fiber installation for network connection (from CRC) $15,674 Network hardware $ 5,000 Cabling of offices (10 network connections) $ 1,500 Server $12,000 Telephone System - Part of City network - hardware/software $13,583 Office Furniture - Offices, reception area, breakroom, resource room, equipment room, and conference room (including delivery and set-up) $28,600 Building Renovations Professional Services (Includes architectural services and mechanical/electrical/plumbing fees) $16,500 Exterior (Includes additional parking and an ADA compliant access ramp) $45,000 Interior (Renovation and code compliance) $85,000 Project Total $222,857 Thank you for your consideration ofthis proposal. If you have any questions related to this project or the cost estimates contained in this memorandum prior to the July 19 Council meeting, do not hesitate to contact Michelle Crandall at 761-6500 (work) or 206-4886 (cellular). - - ...