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HomeMy WebLinkAbout051-94 Ordinance Amended "' -'.<""~-"-~""~~~',"",,-=~~-'~"""-~-"',-- '.., .. RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 Ordinance NO.nm_____.51~9_4_ (Amended) Passednn______m_m_m.___. _____________n19 ___._ AN ORDINANCE AMENDING THE CODIFIED ORDINANCES OF DUBLIN OHIO BY ADDING CHAPTER 167 ESTABLISHING A FEE AND SERVICE CHARGE REVENUE/COST COMPARISON SYSTEM. NOW, ~REFORE BE IT ORDAINED by the Council of the city of Dublin, State of ,..... Ohio, ~ members of the elected officials concurring: , Section 1. Chapter 167 of the Codified Ordinances of Dublin, Ohio is hereby .w- added to read as follows: CHAPTER 167 FEE AND SERVICE CHARGE REVERUE/COST COMPARISON SYSTEM Sections 167.01 Findings and Intent 167.02 Delegation of Authority and Direction to Manager 167.03 "Full Costs" Defined 167.04 Schedule of Fees and Service Charges 167.05 Fee Appeals and Waivers Section 167.01 Findinas and Intent (a) It is the intent of the City Council to ascertain and recover the specified percentages of full costs from fees, charges and regulatory license fees levied therefore in providing the regulation, products or services set forth in this Chapter. (b) The fee and service charge revenue/cost comparison system set forth in this Chapter provides a mechanism for ensuring that fees adopted by the City .",- for services rendered do not exceed the reasonable estimated cost for providing the services for which the fees are charged. ..... (c) It is the intent of the City Council to achieve a more equitable and fair mix for financing services set forth in this Chapter in order to reduce or eliminate subsidizing these services with general tax revenue; thereby, allowing those general tax revenues to be used for general services, including infrastructure maintenance and replacement. Section 167.02 Deleaation of Authoritv and Direction to Manaaer (a) The City Manager is hereby delegated the authority and directed to provide documents to the City Council to implement its policy to adjust fees and charges to recover the percentage of full costs as established in this Chapter on the schedule of rate review and revision. (b) The City Manager is hereby delegated authority to issue Orders defining terms, setting out administrative, fee collection, and financial procedures, definitions, and establishing effective dates of all fees set by the City Council by resolution. All Orders shall be originated and signed by the affected department head, shall be signed by the Finance Director certifying that the financial requirements of this Chapter are complied with, and shall be signed by the City Manager specifying the effective date of the Order and new or revised rate structure, procedure or definition. (c) "Full Costs" shall be as defined in Section 167.03. In adjusting fees and charges, the City Manager shall act in an administrative and ministerial capacity and shall consider only the standards and criteria established by this Chapter, and the procedures set hereby and by applicable State law. All Orders issued hereunder shall comply in all respects with this Chapter, and the JIIIIIII several schedules of fees and rates as set by the City Council by resolution. Section 167.03 "Full Costs" Defined ~ "Full Costs" as used and ordered to be applied in this Chapter are to consist of the following elements: (a) All applicable direct costs including, but not limited to salaries, wages, overtime, employee fringe benefits, services and supplies, maintenance and operation expenses, contracted services, special supplies, and any other direct expense incurred. ,-*-~,~-~~-- RECORD OF ORDINANCES ~ Dayton Legal Blank Co. Form No. 30043 Ordinance No 0--n----n5-1...-94--( Continued) Passed__m___ ___n_____noon__n__ __oo _ __n19 __ _ _n__ (b) All applicable indirect costs including, but not restricted to, building maintenance and operations, equipment maintenance and operations, communica- tions expenses, computer costs, printing and reproduction, vehicle expenses, insurance, debt service, and like expenses when distributed on an accounted and ..... documented rational proration system. (c) Fixed asset recovery expenses, consisting of depreciation of fixed assets, ....... and additional fixed asset expense recovery charges calculated on the current estimated cost of replacement, divided by the approximate life expectancy of the fixed asset. A further additional charge to make up the difference between book value depreciation not previously recovered and reserved in cash and the full cost of replacement, also shall be calculated and considered a cost so as to recover such unrecovered costs between book value and cost of replacement over the remaining life of the asset. (d) General overhead, expressed as a percentage, distributing and charging the expenses of the City Council, including the Clerk of Council, Department of Law, City Manager, Finance Administration, Economic Development, the Division of Personnel and Purchasing, and City Promotional programs, and all other staff and support service provided to the entire City organization. OVerhead shall be prorated between tax-financed services and fee-financed services on the basis of said percentage so that each of taxes and fees and charges shall proportionately defray such overhead costs. (e) Departmental overhead, expressed as a percentage, distributing and charging the cost of each department head and his or her supporting expenses as enumerated in subsections a, b, c, and f of this Section. (f) Debt service costs, consisting of repayment of principal, payment of interest, and trustee fees and administrative expenses for all applicable bond, certificate, or securities issues or loans of whatever nature or kind. Any required coverage factors or required or established reserves beyond basic debt service costs also shall be considered a cost if required by covenant within any securities ordinance, resolution, indenture or general law applicable to "....... the city. (g) The "full costs" will be rounded to the nearest ten dollars, with the ~.,.... actual fee established by the ordinance establishing a schedule of fees and charges for City services. Section 167.04 Schedule of Fees and Service Charaes (a) The City Manager, Director of Finance and each City department head, under the direction of the City Manager, shall review annually the fees and service charges listed following, and provide an adjusted fee or charge schedule to the City Council for its consideration so as to recover the listed percentage of full costs necessary to provide the listed regulation, product or service as modified by the "notes" following the list of services. Percentage of Full Costs Regulation, Product or Service To be Recovered S-OOl Preapplication Site Plan Review: Commercial . . . . . . . . . . . . . . . . . . . . 0.0% Residential . . . . . . . . . . . . . . . . . . . . . 0.0% S-002 Zoning Inquiry Response: Written Request . . . . . . . . . . . . . [Note 1] 100.0% others . . . . . . . . . . . . . . . . . . . . . . . 0.0% S-003 Flood Plain Inquiry Response: Written Request . . . . . . . . . . . . . [Note 1] 100.0% Others . . . . . . . . . . . . . . . . . . . . . . . 0.0% S-004 Flood Plain Development Review . . . . . . . . . . . . . . . 100.0% r- S-005 Preapplication Rezoning Review: r Commercial . . . . . . . . . . . . . . . . . . . . 0.0% Residential . . . . . . . . . . . . . . . . . . . . 0.0% - S-006 Sign Plan Review & Insp - Permanent 100.0% . . . . . . . . . . . . S-007 Sign Plan Rvw & Insp - Temporary . . . . . . . . . . . . . . 100.0% S-008 Sign Plan Rvw & Insp - Right-of-Way . . . . . . . . . . . . . 0.0% S-009 Certificate of Zoning Compliance Rvw . . . . . . . . . . . . 100.0% S-010 Amusement Device Operation Review . . . . . . . . . . . . . 100.0% S-Ol1 Home Occupation Permit . . . . . . . . . . . . . . . . . . . 100.0% S-012 Seasonal Business Review . . . . . . . . . . . . . . . . . . 100.0% '.,.. - - ='~ RECORD OF ORDINANCES G Dayton Legal Blank Co. Form No. 30043 Ordinance No... -51",,94__( Continued) Passed.m nmoo m__m... n__'m__m .mm_.19 Percentage of Full Costs Regulation, Product or Service To be Recovered lIII"""o S-013 Lot Line Adjustment Review . . . . . . . . . . . . . . . . . 100.0\ S-014 Temporary Use Review . . . . . . . . . . . . . . . . . . . . 100.0\ ....... S-015 Annual Permanent Sign Inspection . [Note 2] . . . . . . . . . . . . S-016 POD/Concept Plan Review . . . . . . . . . . . . . . . . . . 50.0\ S-017 POD/Preliminary Plan Review . . . . . . . . . . . . . . . . 50.0\ S-018 POD/Final Development Plan Review . . . . . . . . . . . . . 50.0\ S-019 Refinement Plan Review . . . . . . . . . . . . . . . . . . . 50.0\ S-020 PCD/Composite Plan Review . . . . . . . . . . . . . . . . . 50.0\ S-021 PCD/Minor Revision . . . . . . . . . . . . . . . . . . . . . 50.0\ S-022 PCD/Development Plan Review . . . . . . . . . . . . . . . . 50.0\ S-023 Rezoning Application Review . . . . . . . . . . . . . . . . 100.0\ S-024 PLR/Preliminary Plan Review . . . . . . . . . . . . . . . . 50.0\ S-025 Corridor Development District Review . . . . . . . . . . . . 50.0\ S-026 Conditional Use Application Review . . . ., . . . . . . . . . 100.0\ S-027 Time Extension Review . . . . . . . . . . . . . . . . . . . 100.0\ S-028 Informal Plan Review . . . . . . . . . . . . . . . . . . . . . 0.0\ S-029 Preliminary Plat Review . . . . . . . . . . . . . . . . . . 100.0\ S-030 Final Plat Review . . . . . . . . . . . . . . . . . . . . . 100.0\ S-031 Lot Split/Minor Subdivision Review . . . . . . . . . . . . . 100.0\ S-032 Variance Application Review: Existing SFD . . . . . . . . . . . . . . . . . . [Note 3] Others . . . . . . . . . . . . . . . . . . . . . . 100.0\ S-033 Special Permit Review: For uses permitted in res'l zones (ex.M.H. ) . . . . 25.0\ Others . . . . . . . . . . . . . . . . . . . . . . 100.0\ S-034 BZA Appeal Processing: SFD . . . . . . . . . . . . . . . . . . . . . . . [Note 3] ",... Others . . . . . . . . . . . . . . . . . . . . . . 50.0\ S-035 Certificate of Appropriateness . . . . . . . . . . . . . . . 25.0\ S-036 City Council Appeal Processing . . . . . . . . . . . . . . [Note 4] ....,>IlIOiII S-037 Building Permit App.--Res'l Plan Rvw . . . . . . . . . . . . 100.0\ S-038 Building Permit App.--Com'l Plan Rvw . . . . . . . . . . . . 100.0\ S-039 Building Plan Revision-Minor . . . . . . . . . . . . . . . . 100.0\ S-040 Building Plan Revision - Com'l . . . . . . . . . . . . . . . 100.0\ S-041 Building Permit Extension . . . . . . . . . . . . . . . . . 100.0\ S-042 Building Permit Reactivation. . . . . . . . . . . . . . . 100.0\ S-043 Building Inspection - Residential. . . . . . . . . . . . . . 100.0\ S-044 Building Inspection - Commercial . . . . . . . . . . . . . . 100.0\ S-045 Plumbing Plan Review & Inspection . . . . . . . . . . . . . 100.0\ S-046 Fire Suppression System Inspection . . . . . . . . . . . . . 100.0\ S-047 Special Building Inspection . . . . . . . . . . . . . . . . 100.0\ S-048 Reinspection Service . . . . . . . . . . . . . . . . . . . . 100.0\ S-049 Building Preliminary Plan Review . . . . . . . . . . . . . . . 0.0\ S-050 Alternative Building Materials Review . . . . . . . . . . . 50.0\ S-051 Building Construction Appeal . . . . . . . . . . . . . . . . 50.0\ S-052 Building Standards Appeal . . . . . . . . . . . . . . . . . 50.0\ S-053 Change of Use Permit . . . . . . . . . . . . . . . . . . . . 100.0\ S-054 Bldg. Reloc Plan Rev/Insp-In City . . . . . . . . . . . . . 100.0\ S-055 Bldg. Reloc Plan Rev/Insp-Enter City . . . . . . . . . . . . 100.0\ S-056 Bldg Reloc Plan Rev/Insp-Depart City . . . . . . . . . . . . 100.0\ S-057 Building Demolition Plan Rvw & Insp . . . . . . . . . . . . 100.0\ S-058 Right-of-Way Plan Review & Inspection . . . . . . . . . . . 100.0\ S-059 street Vacation Review . . . . . . . . . . . . . . . . . . . 100.0\ S-060 Curb Cut Inspection . . . . . . . . . . . . . . . . . . . . 100.0\ S-061 Encroachment Plan Review & Inspection . . . . . . . . . . . 100.0\ S-062 Public Improvement Plan Review . . . . . . . . . . . . . . . 100.0\ S-063 Public Improvement Inspection . . . . . . . . . . . . . . . 100.0\ r- S-064 Private Street Dedication Review . . . . . . . . . . . . . . 100.0\ S-065 Private Waste Disposal Review . . . . . . . . . . . . . . . 100.0\ S-066 Annexation Petition Processing . . . . . . . . . . . . . . . 100.0\ - S-067 Police False Alarm Response . . . . . . . . . . . . . . . . 100.0\ S-068 Impounded/Abandoned Vehicle Release: Crime Victim . . . . . . . . . . . . . . . . . . . . 0.0\ Others . . . . . . . . . . . . . . . . . . . . . . 100.0\ S-069 Records Check/Clearance Letter . . . . . . . . . . . . . . . 100.0\ S-070 Fingerprinting: Public Service Programs . . . . . . . . . . . . . . . 0.0\ others . . . . . . . . . . . . . . . . . . . . . . 100.0\ 8-071 Police Report Reproduction . . . . . . . . . . . . . . . . [Note 5] 8-072 Police Photo Reproduction . . . . . . . . . . . . . . . . . 100.0\ "_.~" --- ''''''"_'~''>>_'','--'o~,~.,._~7d''_...,~"_~,_,~<..__...__,,^_ RECORD OF ORDINANCES t-( Dayton Legal Blank Co. Form No. 30043 Ordinance NO.____m_._5J...,,94__ (Continued) Passed. mn __m nmuu___m___m_m_ .nm___19__m.n Percentage of Full Costs Regulation, Product or Service To be Recovered - S-073 Video/Audio Tape Reproduction 100.0% . . . . . . . . . . . . . . . S-074 Non-Emergency Lock-Out Assistance . . . . . . . . . . . . . . 0.0% ........ S-075 Other Agency Dispatch Service . . . . . . . . . . [Note 6) 100.0% S-076 Court Service . . . . . . . . . . . . . . . . . . . . . . [Note 7) S-077 Fine Processing . . . . . . . . . . . . . . . . . . . . . 100.0% S-078 Records Sealing Service . . . . . . . . . . . . . . . . . [Note 7) S-079 Summons Issuance . . . . . . . . . . . . . . . . . . . . . . 100.0% S-080 Warrant Processing . . . . . . . . . . . . . . . . . . . . . 100.0% S-081 PNC Monitoring . . . . . . . . . . . . . . . . . . . . . . . . 0.0% S-082 Presentence Investigation . . . . . . . . . . . . . . . . . . 0.0% S-083 Probation Monitoring . . . . . . . . . . . . . . . . . . . . . 0.0% S-084 Continuance Processing . . . . . . . . . . . . . . . . . . . 100.0% S-085 Witness/Subpoena Processing . . . . . . . . . . . [Note 8) 100.0% S-086 Code Enforcement Inspection . . . . . . . . . . . . . . . . 100.0% S-087 Weed Abatement Service . . . . . . . . . . . . . . . . . . [Note 7) S-088 Youth & Adult Sports Programs . . . . . . . . . . . . . . [Note 9) S-089 Private Youth Field Usage . . . . . . . . . . . . . . . . [Note 9) S-090 Private Adult Ballfield Usage . . . . . . . . . . . . . . [Note 9) S-091 Pre-School Recreation Classes . . . . . . . . . . . . . . [Note 9) S-092 Youth Recreation Classes . . . . . . . . . . . . . . . . . [Note 9) S-093 Teen Recreation Classes . . . . . . . . . . . . . . . . . [Note 9) S-094 Adult Recreation Classes . . . . . . . . . . . . . . . . . [Note 9) S-095 Developmentally Disabled Rec. Classes . . . . . . . . . . [Note 9) S-096 Day Camp - Regular . . . . . . . . . . . . . . . . . . . . [Note 9) S-097 Day Camp - Extended Care (Summer) . . . . . . . . . . . . [Note 9) S-098 Day Camp - Holidays/School Breaks . . . . . . . . . . . . [Note 9) S-099 Day Camp - Special Interest . . . . . . . . . . . . . . . [Note 9] S-100 Swimming Lessons - Youth . . . . . . . . . . . . . . . . . [Note 9] S-101 Pool Recreation Classes . . . . . . . . . . . . . . . . . [Note 9] -- S-102 Recreational Swimming . . . . . . . . . . . . . . . . . . [Note 9] S-103 Swim Team . . . . . . . . . . . . . . . . . . . . . . . . [Note 9) S-104 Senior Citizen Recreation Programs . . . . . . . . . . . . [Note 9) - S-105 Park Reservation Service . . . . . . . . . . . . . . . . . [Note 9] S-106 Summer Playground Program-Jr.Kidzone . . . . . . . . . . . [Note 9] S-107 Summer Playground Program-Kid zone . . . . . . . . . . . . [Note 9) S-108 Concession Services . . . . . . . . . . . . . . . . . . . [Note 9] S-109 Special Events & Performances Coord . . . . . . . . . . [Note 10) S-110 Water Service . . . . . . . . . . . . . . . . . . . . . [Note 11] S-l11 Sanitary Sewer Service . . . . . . . . . . . . . . . . . [Note 11) S-112 Storm Sewer Service . . . . . . . . . . . . . . . . . . [Note 12) S-l13 Refuse Collection Service - Res'l . . . . . . . . . . . . . . 0.0% S-114 Recycling Collection Service . . . . . . . . . . . . . . . . . 0.0% S-115 Cemetery Maintenance . . . . . . . . . . . . . . . . . . . 100.0% S-116 Cemetery Lot Sale . . . . . . . . . . . . . . . . . . . . 100.0% S-117 Interment Service . . . . . . . . . . . . . . . . . . . . . 100.0% S-118 Monument Foundation Service . . . . . . . . . . . . . . . . 100.0% S-119 Veterans Marker Service . . . . . . . . . . . . . . . . . . . 0.0% S-120 General Utility Street Usage . . . . . . . . . . . . . . [Note 13) S-121 Commercial Refuse Street Usage . . . . . . . . . . . . . . . . 0.0% S-122 Neighborhood Park Maintenance . . . . . . . . . . . . . . . . 0.0% S-123 Parkway & Street Tree Maintenance . . . . . . . . . . . . . . 0.0% S-124 Business District Maintenance . . . . . . . . . . . . . . . . 0.0% S-125 Street Lighting . . . . . . . . . . . . . . . . . . . . . . . 0.0% S-126 Street Sweeping . . . . . . . . . . . . . . . . . . . . . . . 0.0% S-127 Spilled Load Clean-Up . . . . . . . . . . . . . . [Note 14) 100.0% S-128 Damaged Property Repair . . . . . . . . . . . . [Note 14) 100.0% S-129 Service to Special Events . . . . . . . . . . . . [Note 14) 100.0% S-130 Street/Traffic Sign Service . . . . . . . . . . . [Note 14) 100.0% S-131 Tax Collection Service-other Agencies . . . . . . . . . . . . . NA "..,. S-132 Garage Sale Permit . . . . . . . . . . . . . . . . . . . . . 20.0% S-133 Contractor Registration . . . . . . . . . . . . . . . . . . 100.0% S-134 Returned Check (NSF) Processing . . . . . . . . . . . . . . 100.0% ...... S-135 Tree Information Service . . . . . . . . . . . . . . . . . . . 0.0% S-136 Chamber of Commerce Building Rental . . . . . . . . . . . . 100.0% S-137 Document Printing & Copying . . . . . . . . . . . [Note 5) 100.0% S-138 Records Research Service . . . . . . . . . . . . . [Note 5) 100.0% Notes: l. Fee not to apply to residents when request is for primary residential property. 2. The recovery percentage will be reviewed subsequent to the updating of the Sign Code Ordinance. _'~~""U____' _,..~___.___. __'~"_"'~"_'____~__'" - --_._-~._~~_.__._--_.._._~"- . }; RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 Ordinance NO._.n___ m51-94-~Continued) Passed_______. _ nn__nmmnm.m m___m19.m____ 3. A Flat Fee to be reviewed periodically by City Council. 4. The recovery percentage is dependent on the fees being consistent with S-034. "",... 5. The recovery is to be the maximum allowable under the Public Records Act. 6. The percentage of recovery is dependent on the agreement ..... negotiated between the parties. 7. Rather than a percentage of recovery, the City Council has specified a fee structure to be adopted. 8. There is to be no recovery of costs for officers subpoenaed. 9. In general, the parks and recreation program will attempt to recover, on an aggregate basis, 50%, while recognizing that some programs may be somewhat less than that for certain reasons and some more than that. This to be based on the nature of the program. Fees are to be studied annually by the Parks and Recreation Advisory Commiittee, and they are to make a recommendation to City Council. This will ensure that individual fees are reviewed annually, and any set . unusually high/low are flagged. 10. No change to current practice. 1!. No change to the phase-in of utility rates. 12. Staff to report to the City Council on a storm Drainage utility. 13. Fee to be negotiated as part of franchise agreements. 14. Fee will be based on Fully burdened hourly rate plus any out-of-pocket costs and other direct costs. (b) The services as listed in this section shall be as defined in that document entitled "Cost Control Study for the City of Dublin, Ohio," dated March 4, 1994, as produced by Management Services Institute, Inc., of Anaheim, California. """.., (c) All fees and charges set pursuant to this Chapter and Section shall take effect ten (10) days after the City Manager signs an Order stipulating that all - provisions of this Chapter have been complied with, and no written appeal has been filed. (d) The schedule of frequency of rate adjustments may be varied by the City Manager to adjust revenues sufficient to meet debt service coverage require- ments, of any bond, certificate, or ordinance, resolution, indenture, contract, or action under which securities have been issued by the City which contain any coverage factor requirement. (e) The City Manager may vary the review schedule listed in the Section if, in the judgement of the City Manager and a directly affected and requesting department head, a gross inequity would be perpetrated by not revising a fee or charge prior to the next rate review. Any such special rate review shall be reported to the City Council at its next succeeding meeting where the City Council may revise the fee or charge by Resolution. Section 167.05 Fee Appeals and Waivers Irrespective of the percentage of recovery and the "notes" in Section 167.04, the City Council reserves the right to waive any Fee in order to: (1) encourage development projects that enhance the City's tax base as outlined in the City's Economic Development Strategy; (2 ) The City Manager may recommend further waivers or fee adjustments, based on hardship, to be accepted or rejected by City Council at its next regularly scheduled meeting. ,.... ....... ",-,~-----_._-<~~~--.~---~_._~-,'~.._~-,--"-~---_..~,,_._.~~.- ----,."-~.~---_..---- -- ---_.-_--,~._._.- ".~-~_.~~----., RECORD OF ORDINANCES 0 Dayton Legal Blank Co. Form No. 30043 Ordinance No .m--.----5-l-",-94.u( Continued) P assedooom__ __ __m_mnn___ mm__ _nooo__19 ",.... Section 2. SEVERABILITY ! If any portion of this Chapter is found to be unconstitutional or invalid the ...... City Council hereby declares that it would have enacted the remainder of this Chapter regardless of the absence of any such invalid part. section 3. REPEALER All Ordinances, the Codified Ordinances of Dublin, Resolutions, City Council Motions, and all actions of all City Boards and Commissions in conflict herewithin are hereby repealed. The fees and charges established by this Chapter shall supersede all previously established fees or charges for the same regulation, product or service, and all such previous fees and charges are hereby repealed on the effective date of the Order of the City Manager provided in Section 167.04(d) hereof. Section 4 EFFECTIVE DATE That this Ordinance shall take effect and be in force on the earliest date permitted by law. Passed this 17~A day of Oe+ober- , 1994. 9MY Presiding Officer ATTEST: ..... ~ r'.- ~ Clerk of Council ~-<IlIiI' ~ were posted in the , \.~c cd'nJn(~ .' ,.. '.' le'liSlld Code. 'c, .hrl\ ,-nil r..; f\I~., . p,"S d ~,~~ 0 JO \ Mreb'/ cn'\ I J ,- Wii', S~dl()n ...L . "", bfn :\1 (J,:(crdan(9 .. G'Y oi ~).. . ~~ ~---~ _------.:--;{ Ullblin. J .~('f {~ rot ((1AI(, . ",... to. .....