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Home My WebLink About04/08/2002 'I. I RECORD OF PROCEEDINGS wu~~~'m~UU~UhUhU~~'~mh~Ummuuwuu~mM!E~E~te~ffmhs>ih~hUUU~W~m~H~m~m~w~uu~m~u$~h~~u~~'m'~~"~~u#u~"D:uhli.uwuCi.ty:,1:o:Ullcilw~~muu~"uuuUUU~$~u#mum~'wmuuu~w'uuuuuuW~h$~mm Meeting "'/#""""'/M'r''''/'''^''''''''/m/.'''''''''''~/#QhZ""",/#/#Q'''Q/h_/hW'''Q'"""","''''/"*,,hW'#',,,,",MW''''=/"""" DAYTON LEGAL BLANK CO., FORM NO 10148 Hekl April 8, 2002 19 Mayor McCash called the Dublin City Council meeting of April 8, 2002 to order at 7:00 p.m. Mrs. Boring led the Pledge of Allegiance. ,.-, Roll Call Council members present were: Mayor McCash, Vice Mayor Boring, Ms. Chinnici- Zuercher, Mr. Kranstuber, Mr. Lecklider, Mr. Reiner, and Ms. Salay. Staff members present were: Ms. Grigsby, Mr. Ciarochi, Mr. Smith, Mr. McDaniel, Ms. Clarke, Mr. Harding, Mr. Richardson, Ms. Puskarcik, Mr. Stevens, Interim Police Chief Epperson, Mr. Hahn, Mr. Husenitza, Mr. Price, Ms. Hoyle, Ms. Crandall, and Mr. fIammersrnith. Approval of Minutes Mr. Reiner moved approval of the March 18, 2002 Council meeting minutes as submitted. Ms. Chinnici-Zuercher seconded the motion. . V ote on the motion - Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, abstain; Mr. Kranstuber, yes; Mr. Lecklider, yes; Ms. Salay, yes. Correspondence The Clerk reported that a Notice to Legislative Authority was sent regarding a request for a liquor permit for Chipotle Mexican Grill of Colorado LLC, located at 6784 Perimeter Loop. Mr. Lecklider inquired if the Chipotle restaurants generally serve alcohol. Mayor McCash responded that they do. There was no objection to the issuance of this permit. ~ Citizen Comments Scott Haring, 3280 Lilly Mar Court. stated that Lilly Mar Court lies just north of Martin Road in the southeast quadrant of the City. Martin Road is a connector between Riverside Drive and Sawmill. Over the past several years, he has noticed a distinct change in travel characteristics. Speeding is a serious issue. He sought the advice of the East Dublin Civic Association, and was subsequently requested by President Randy Roth to pursue the issue with the City. Following the guidelines ofthe City's traffic calming policy, Ordinance 42- 99, Mr. Haring formulated a resident petition. The petition requests that the City study the traffic situation in their neighborhood and develops proposals for resolution. Last week, he presented the proposal to Mrs. Boring and Ms. Crandall and presented the petition, which contains more than the two-thirds number of required signatures by the community and meets the 90% criteria for Martin Road residents. He noted that their anticipation is that Council will authorize both astudy ofthe area on Martin Road, and development of a proposal for traffic calming. He noted that there are issues other than speed, such as: (1) the road is not pedestrian friendly, due to the open ditch on the northern bank as well as the traffic; and (2) access to Riverside Drive is difficult. The residents have asked that a light be installed at that intersection. He added that he would like to be part of the citizen group/committee to review the City's proposal, and there are four Martin Road residents who have expressed an interest in serving on the Committee. ....- Ms Grigsby noted that her understanding was that the 90% criteria was not quite met. Ms. Crandall stated that there are 19 homes on Martin Road, two of which are vacant. ! Without signatures from these two, Mr. Haring falls short ofthe required number. However, if those two homes were removed from the formula, he would have ninety-four percent ofthe required number of resident signatures. Therefore, one component ofMr. Haring's request tonight is that the City waive the 90 percent requirement. Mr. Lecklider moved to waive the requirement. Ms. Salay seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Lecklider, yes; Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Ms. Salay, yes; Mr. Reiner, yes; Mayor McCash, yes. .-_._.~._------_....._-,~-- . I I II ;'.:H!!Hil; i <' "'"'7'1' 'rf: ~":'(Jl:j ll~cl~,!Y~~"l f"~!lt,'~;:Jtttjl':'!"Fil'~Wltj:IJ11f,!If',t'U:~';'~J.,jt,-~,'ii'.t!:,:i' If ,'1', I RECORD OF PROCEEDINGS whuu~uuuuuU"hm~UH$UU~'~Um~m$U~m~~Minui~~,~~_mUHhmmd$_m~~~$U$~~--U$,~,,~,~~uuDoollumC:i~-Couu.c.il$UHUUHUH'~hUHm"~mUHuuu~#H~umUHUHHmUHm~~uu'mEageu2w"UHff~UHu"_~~'~!UH~E:1Lu~~uUHm"uUH' DAYTON LEGAL BLANK CO.. FORM NO 10148 Heln April 8, 2002 19 Mr. Lecklider noted the reference in the petition regarding speed tables. He asked that the residents also keep an open mind in regard to proposals for traffic calming other than the one suggested in the petition. ,..-, Mr. Haring stated that the neighborhood would consider any reasonable proposal. Ms. Grigsby stated that the Engineering Division would begin to study the issue, and the Community Services Advisory Commission would also review the information. Mrs. Boring asked that staff forward to Mr. Haring any information that is sent to Council on this matter. Cindy Hide. 4281 MacDuff Place, stated that she represents the Dublin Arts Council tonight. The DAC Board and staff would like to express their appreciation for the fine facility in which the agency is now housed. However, a dangerous situation exists at the single curb cut on Riverside Road. Due to the high speed of the traffic on the highway, there is the potential for a serious accident. She referred to Mr. Kindra's memo regarding the situation and noted that his suggestion to reduce the speed at that location would alleviate the problem somewhat, but would not resolve the issue. The problem is not only , the speed, but the fact that there is one narrow point of ingress/egress which does not accommodate a car entering and another exiting into fast-moving traffic. In view ofthe high profile of this location, she requested that Council assign a high priority to resolving this issue. Mayor McCash inquired whether, in addition to posting a reduction in speed, there were other options available to address the situation. ~ Mr. Kindra responded that there are other options available. For instance, the wall and pillars at that location narrow the available space for vehicles and limit visibility. As this is no longer a single-family residence, it would be possible to widen this driveway or create a second driveway. This would require the removal of at least one side of the wall. In his memo, he referred to a City request made several years to QDOT to reduce the speed at that location. ODOT subsequently reduced the speed to 40 mph, but additional signage posting that reduced speed would be helpful. In addition, more visible signage for the facility itself at the entrance would lessen confusion for new patrons visiting the facility. Mayor McCash inquired ifthe fact that this building is on the National Register of Historical Places would create a difficulty in removing walls or implementing other measures. Mr. Hahn responded that it would not. In addition, a paving project will be sent out to bid in the next few days which will include a widened entranceway. Also, the two stone columns are not part ofthe historic stone wall, and the intent is to remove the columns and rebuild them at a more recessed location on the site. This should address the visibility issue at the driveway. These internal improvements combined with additional signage regarding the reduced speed limit should address the safety problem. Mr. Reiner inquired ifthere would be enough room for a turn lane to be constructed at that r: location. ! Mr. Kindra responded that there is, but the cost would be approximately $500,000. Mr. Reiner inquired about the cost of constructing a right turn lane for southbound traffic, and not a turn lane for northbound traffic. Mr. Kindra responded that the pavement pavers suggested for either side of the driveway are to assist traffic entering/exiting the property. He estimated a cost of $150,000. Mayor McCash inquired if the construction drawings had been provided to Christy Rosenthal. Mr. Hahn responded that they have. However, the drawings do not clearly indicate that the driveway would be widened along with the removal of the stone columns. :; I I 'II i ,:' , I' 'I!"!' F'!'nf'!::r.:WiIllT ' RECORD OF PROCEEDINGS ~mmUU~~h~$_'$~~'~~mh_~l'~:p!}E$te~~m~L__~~'~$~mU~m~~u~u$~~mgm~_m_g$Dublm$CitYwCoW1.cil,~~"",~w"$w'~mu~m_u~u~~m'~$muwumm:P,age3h"'..mm'~m~~~~!~u~mg"mu~"'~ff~m$' DAYTON LEGAL BLANK CO., FORM NO. 10148 Heln April 8, 2002 19 Ms. Hide responded that this was not made clear, and the DAC would have appreciated having that information. She stated that the cost of implementing safety measures would ,..-. be minimal in comparison to the cost of a lawsuit. f " Mr. Kranstuber inquired about the construction date. Mr. Hahn responded that the intent is to have the project under construction in early summer, for completion by the end of August. Mr. Kranstuber suggested that discussion of the need for the turn lane be tabled pending implementation of Mr. Kindra's suggested changes. The issue can be revisited later when the effect of those changes has been evaluated. Mr. Kindra stated that he would proceed with installation of the additional road signage. Ms. Chinnici-Zuercher stated that the 40-mph signage is not highly visible, and additional signage is warranted. However, to reinforce public awareness, it would be helpful if the Police Division would patrol the immediate vicinity and ticket all offenders. Mayor McCash inquired if it would be possible for the City to post supplemental signage indicating "targeted enforcement area." Interim Chief Epperson responded that the Riverside Corridor is already a priority enforcement area. However, it would be acceptable to post it as a "targeted enforcement area. " "....... Mr. Reiner stated that after the signage is installed, he would advocate consideration of a stacking lane at this location. Special DAC events will draw a crowd and result in traffic back-ups. Ms. Hide suggested that a flashing light at that location could also be beneficial. Mayor McCash stated that the issue will be revisited after the paving, construction and signage work have been completed. Staff Comments Ms. Grigsby: 1. Stated that Ms. Crandall has developed a log to track "Contact City Council" inquiries. Staffwill forward a monthly update to Council. Staff requests Council feedback. 2. Referred to a memo in Council packets regarding Wendy's new advertising campaign, which includes a reference to Dublin, Ohio. Staffhad hoped to schedule a presentation from Wendy's representatives regarding the campaign, but this was not possible tonight. Mayor McCash noted that although the initial ads were filmed in Florida, additional ads ,--, will be filmed in Dublin in the summer, using actual Dublin sites, such as the Field of Corn. He asked that staff extend an invitation to Wendy's to present this to Council, if they would like to do so. Ms. Grigsby will attempt to schedule the presentation for an upcoming Council meeting. Mayor McCash stated that he had also asked Ms. Grigsby to look into the process for a road name change for a portion of SR 161/33 in recognition of Dave Thomas, i.e., "Dave Thomas Memorial Boulevard" or "Parkway." Ms. Grigsby responded that the discussion focused on the fact that Wendy's was one of Dublin's founding corporate residents. Founder Dave Thomas did much for the Dublin community and the area. The Law Director contacted ODOT and learned that there are two options to effect this change: 1) Because the City owns the right-of-way, the City has the right to change the name and install the signage; 2) The preferred process is to have a I I ,I I " '>iHiic:i' H'" i : RECORD OF PROCEEDINGS ~UU~UUh~m~u~mh~"mum~u~~~m l'1i~~~of ~~#m$uuu~~~~_u~~m#m#m~$~$#m~wDYbl:in.m~#,c.o:utlCuil#m#~"uu$#_#uum$#~m"$,~uu$muuhuu~uuu,,~~#l~agemA'~ff#m'#ffuuw#mmm~~~!!!?:ug,#uuuu~~~m#uu DAYTON LEGAL BLANK CO., FORM NO. 10148 Heln April 8, 2002 19 state representative or senator introduce the legislation at the State level. Mike Stevens informed Wendy's and the Thomas family of the City's proposal. They do not object to the renaming. ,..-, Mr. Reiner stated that it would be more appropriate to have a State representative introduce ~, the legislation at the State level. i Council concurred. Ms. Grigsby will pursue the idea and report back to Council. Mr. Smith referred to a memo in Council packets with an update on the recent victory in the right-of-way case. Upon request, he will provide a copy of their one-page summary of Judge Hogan's l4l-page decision in favor of Dublin and Upper Arlington. They will now contact the other municipalities who pledged support, asking them for financial assistance. Mr. McDaniel: 1. Referred to a memo in Council packets regarding private fire hydrants, which was in response to discussion during last November's budget hearings. Council may want to refer this to committee, as there are recommendations provided in the report. Mayor McCash moved to refer the issue to the Community Services Advisory Commission. Mrs. Boring seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. Reiner, yes; Mayor McCash, yes; Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes. Mayor Kranstuber inquired if the study includes a provision for flushing of private fire ,-- hydrants. Mr. McDaniel stated that this was included as an option, but not as a recommendation. The State fire code and City fire code already requires private hydrants to be flushed and pumped. Ms Chinnici-Zuercher inquired about the timeframe for review by the Commission. Mr. McDaniel responded that it would be introduced at tomorrow night's Commission meeting, and scheduled for discussion at the next agenda. Mayor McCash requested that Washington Township be invited to the discussions. Ms. Clarke: 1. Noted that most of the Planning Division staff will be attending the American Planning Association Conference in Chicago from April 15 through 17. 2. Noted that the first training session for Planning & Zoning Commission and Board of Zoning Appeals members is scheduled for Thursday, April 18 from 7 to 10 p.m. LEGISLATION TABLED RESOLUTION SCHEDULED FOR HEARING Resolution 15-02 - A Resolution Appointing Members to the Planning & Zoning Commission and the Board of Zoning Appeals for the City of Dublin. Mr. Kranstuber introduced the Resolution and moved approval. Ms. Chinnici-Zuercher seconded the motion. -- Vote on the motion: Mr. Reiner, yes; Mr. Kranstuber, yes; Mrs. Boring, yes; Ms. Chinnici- Zuercher, yes; Ms. Salay, yes; Mayor McCash, yes; Mr. Lecklider, yes. SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 27-02 (Amended)- An Ordinance Providing for a Change in Zoning for 4.540 Acres Within a Larger Site of Approximately 642.57 Acres That is Generally Bounded by Shier-Rings Road on the North and Cosgray Road on the West, Being Approximately 1,800 Feet West of Avery Road, From PLR, Planned Low Density Residential District and PCD, Planned Commerce District, To: PLR, Planned Low Density Residential District and PCD, Planned Commerce District (Case No. 02-015Z - Dublin Golf Course - Minor Text Revision - Subarea U - Maintenance Facility). i I II ""HI'H'!'r""'Eil'llI : ."., I' I I ' : RECORD OF PROCEEDINGS Minutes of !UblitLJ " M t' ~_u~m_wum"w~"um~~'~m_~_,w~__~~~~"~_~~~~m_~#D Ctt~L,C.Qunc,Ltw~u~u_mm~_~~"_#,,~_um~,,ag.e#5,#,~#u~UH"_~m~~~[_~_'WUff DAYTON LEGAL BLANK C "' F RM I I I Heln April 8, 2002 19 i I I Ms. Clarke stated that the ordinance proposes a minor text revision for a subarea of the Dublin Golf Course. The area contains the Golf Course maintenance facility, which will be located in the historic house and the surrounding outbuildings on the south side of Shier r--<, Rings Road. There is the possibility of building an additional barn on that site. The text called for a contemporary look, but because this is an historic site, it was desirable to have landscaping in keeping with the agreement with the state preservation group. Certain uses on the property, like turf nursery, are eliminated. The Planning Commission was also concerned about the storage on site of chemicals for the golf course. Therefore, chemicals and fertilizers will be brought in on the day on which they will be applied to the golf course, and none will be stored on site. This case was heard by the Planning Commission on March 21 st, and the Commission recommended approval. Mayor McCash stated that there have been several minor text revisions for the golf course development. Are smaller subareas being created? Is there a better way to handle these? Ms. Clarke responded that much of this relates to the fast tracking of the project since its inception. There has not been an opportunity to carefully think it through. It has required significant coordination between the three partners and other entities to keep the project on line for opening in June 2002. From the outset, it was anticipated that there would be revisions necessary for an area encompassing a square mile. In comparison, Perimeter Center text has been revised eight times. Mayor McCash inquired if the minor issues could be addressed with variances from BZA. Ms. Clarke responded that is not possible within a planned unit development. Mayor McCash suggested that this issue should be considered in conjunction with the - review of the Unified Development Code. Ms. Clarke stated that it has been discussed, but there is concern that a planned district is a negotiated package with the Planning Commission and Council. Variances are heard and decided by an entirely different group of persons. There is the possibility that a variance could be granted for something the Planning Commission and Council considered as an essential element. Currently, if a text can't be met in a Planned Commerce District (PCD), the only remedy is to "fix" the text, which is done through a rezoning application. In a PUD, the Planning Commission has more discretion in regard to the issues. Discussion continued. Mayor McCash suggested that during the drafting of the Unified Development Code, this option should be considered. Vote on the Ordinance: Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Salay, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mr. Lecklider, yes. Ordinance 35-02 (Amended) - An Ordinance Authorizing the City Manager to Enter into a One-Year Contract with the Law Director. Ms. Chinnici-Zuercher moved to adjourn to executive session at 7:50 p.m. for discussion of a personnel matter, the Law Director's employment contract. Ms. Salay seconded the motion. f""-, Vote on the motion: Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mayor McCash, yes; Mr. Lecklider, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes. The meeting was reconvened at 8:10 p.m. Ms. Chinnici-Zuercher reported that the Finance Committee met on March 25th and reviewed the Law Director's proposed contract. The Committee recommends a one-year contract, beginning Aprill, 2002 and expiring March 31,2003 at the current rate of compensation for services. Mr. Kranstuber moved to amend the ordinance to provide for a one-year contract at the current rate of compensation for services. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor McCash, yes; Ms. Chinnici-Zuercher, yes. Ii I I II . ., i 'H!H !'!'1I,;:,iiHUllii "'H"'.'R.Llk"'''''' '7!/tC;,F!. I ' I . RECORD OF PROCEEDINGS ~"~$U~'W"Uff"~Uh&~m~m_'mm~~Uh^ Minu!~~~~~m'_$U_U~Uh^~m~^m~__~mn.ublliLCit~:~ConncilUffh~"~muu,,uuMmmm^~~_ff~~~ffU'mum,P~w6~mh~~u~ffffUU~~~~iE~~u~~~~" DAYTON LEGAL BLANK CO., F R N. 1 1 I I i HeIr! April 8, 2002 19 I I Vote on the Ordinance: Mrs. Boring, yes; Mr. Lecklider, yes; Ms. Chinnici- Zuercher, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mayor McCash, yes. r-c Ordinance 36-02 - An Ordinance Accepting the Annexation of 5.9+/- Acres from Washington Township, Franklin County to the City of Dublin. Ms. Grigsby stated that a map was distributed at the last reading that identified the tract of land. Mr. Smith noted that if adopted, the legislation would not be effective for 30 days. Later on the agenda, there is a resolution placing all newly annexed land into a holding zone ofR-Rural. He recommends approving that legislation by emergency, so that it will also apply to this ordinance. Vote on the Ordinance: Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Mayor McCash, yes; Mrs. Boring, yes; Mr. Lecklider, yes; Ms. Salay, yes. Ordinance 42-02 - An Ordinance to Accept the Lowest/Best Bid for the Waterford Drive Sidewalk Improvements Project for the City of Dublin. Ms. Grigsby stated that this was not drafted as emergency legislation; however, staff requests passage by emergency so that construction may begin as soon as possible. Mr. Kranstuber moved to treat this as emergency legislation. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. Kranstuber, yes. f~ Vote on the Ordinance: Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mayor McCash, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes. Ms. Chinnici-Zuercher asked that staff send a notice to the Waterford residents informing them of Council's action. Ms. Grigsby stated that staffs intention was to send postcards to all the affected property owners, notifying them ofthe construction schedule. Ms. Salay asked that she be copied on this correspondence. Ordinance 43-02 - An Ordinance Accepting the Lowest/Best Bid for the Justice Center Air Cooled Chiller Project in the City of Dublin, and Declaring an Emergency. Mr. Kranstuber moved to treat this as emergency legislation. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion: Mr. Kranstuber, yes; Mr. Lecklider, yes; Mayor McCash, yes; Ms. Salay, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes. Vote on the Ordinance: Ms. Salay, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes; Mayor McCash, yes; Mr. Kranstuber, yes. Ordinance 46-02 - An Ordinance Authorizing the Exchange of Land with the -- Board of Education of the Dublin City School District for the Preservation of the Indian Run Scenic Cliffs and Other Unique Natural Features. Ms. Grigsby stated that the City has been working on this project with the School District for the past six to nine months. The legislation authorizes the exchange of land that will provide the City the necessary easements for the construction of trails that will lead to the Shawan Falls. Mayor McCash stated that he spoke several months ago with Joe Riedel regarding this project. He recognized Mr. Riedel's efforts to facilitate a resolution. Ms. Grigsby noted that Mr. Riedel and Mr. Feazel represented the Dublin Schools on this matter. Vote on the Ordinance: Ms. Salay, yes; Mayor McCash, yes; Mr. Lecklider, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes. I il iT ',jIIJI.,~" II I, i . ! ,'', "',. ""U-_<l'J1"';";;~'I'\{FYH'LiJII '1'.I".'.UI."',Hl1'J:$'lt:."t'II;;'I!W"'iFi'b~~If\Il:':1:'i"ii/i", iii',; I RECORD OF PROCEEDINGS r"'''_"$~m'm~qUhm_'$w''''m_~~~i~EJ!~$.2i~~'m~m__$u$~'~~~$~,"-"uu~,DubliJluuCit~ff.c,QllJlCiL#wffmmw"mw~w~m~~~m_u~_"J~ageUff2m^w.~"m~H!v1e~~~~g~mm,~,,~~,w, I DAYTON LEGAL BLANK CO.. FORM NO 1014l::l I Heln April 8, 2002 19 INTRODUCTION & FIRST READING - ORDINANCES Ordinance 47-02 - An Ordinance to "Establish D1.lbIlnZolling for Approximately 99 Parcels Comprising Approximately 302 Acres, as Annexed from Unincorporated r--, Washington Township Prior to 1990, Bounded on the North By U.S./SR 161, to the 1 East by 1-270, to the South by the Dublin Corporate Boundary Line, and to the West f by Avery Road, as: R, Rural District; R-l, Restricted Suburban Residential District; RI, Restricted Industrial District; and/or LI, Limited Industrial District In Accordance with the Attached Map; (Case No. 01-110z - Southwest Quadrant Township Rezoning) Ms. Salay introduced the ordinance. Mayor McCash stated that Mr. Yoder had requested an opportunity to offer public comment on this issue tonight. However, Council will refer this legislation to the Planning Commission for review, and Mayor McCash advised Mr. Yoder that most of his concerns would be more appropriately addressed at the Planning Commission's hearing. One concern, however, voiced by Mr. Yoder was his inability to arrange a meeting with City staff to address some of the issues prior to introduction ofthe ordinance. He noted that an April 8th memo from Ms. Clarke on this issue was included in tonight's meeting materials. It is not likely, however, that Mr. Yoder has received a copy. Ms. Grigsby said that this discussion occurred only today in response to issues Mr. Yoder raised in his letter. Mayor McCash noted that he and Ms. Grigsby spoke on Friday regarding this issue. At that time, he asked for a comparison between the township zoning districts and Dublin's. Mayor McCash suggested that staff meet with the affected residents prior to the Planning Commission hearing. Mr. Smith responded that the Law Department sent notification to the property owners """"- explaining the City's action, and providing the Law Director's and Planning Director's phone numbers. This is the second phase ofthe rezoning. Last year, there were approximately 240 residents in the northeast quadrant whose properties were rezoned in a similar action; three or four residents had issues, which were addressed on an individual basis. This time, there are 99 affected residents. If a pre-P&Z meeting is suggested by Council, that can be arranged. Mr. Smith will coordinate the effort with the Planning Division. A postcard can be sent to the property owners inviting them to attend the meeting. Mayor McCash moved to refer the ordinance to the Planning and Zoning Commission. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mr. Kranstuber, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Salay, yes. Bill Yoder. 5661 Wilcox Road. stated that last week, he and his neighbors received a letter notifying them that the legislation would be submitted to City Council tonight for rezoning of their properties. They all have concerns and questions, including why this action is necessary, who is requesting the change, and why the current zoning rules cannot remain in place as they have for over twelve years. Most problems can be resolved by discussions between the parties. Why not rezone the industrial commercial areas first, and take the appropriate time to work with the residents on the rezoning of residential properties? It appears that the solution is being given before the residents have had a chance to consider the questions. Staff has indicated that these are not actual rezonings but parallel reclassifications and that impacts will - be minor. But for his property, the new zoning will reduce the development potential by one- I third, eliminate the current agricultural use, render the $20,000 barn useless, and reduce the I ! resale value ofthe property as a whole. The proposed rezoning will allow a host of negative land uses on the property next to his rezoned, one-acre minimum lot, causing enormous devaluation of his property. The residents have been given only one week's notice ofthis rezoning action which will impact property values and the residents' quality of life. He and his neighbors request that this issue be reconsidered. With residents/owners/staff working together, it is possible to develop an ordinance that addresses the issues and gains the support of all parties. Mayor McCash responded that staffwill schedule a meeting with the residents. It may be possible for the Planning Commission to separate the residential from the industrial, as he has suggested. , I I: il ":!'!':;:!: ..,,:.,,1 i i 'II RECORD OF PROCEEDINGS Umm~"mUff"h~'~~'m~'W"~'~'$~m~m~~Min1:!!~~m<?,~~'mm_~mh$~~##UU'~$Uff~h_H_u~-~"-~,,,.J)ubJin.,CitY;'mCoUI1-cil$""#~~~~"#~~ffm_m~~ Eage R Meeting """'''''''''''''/#<" - #" . ",w,w#,M,,,,,,,w#.w#/hWM#M'#M',,,,^,M''''''''#''''''''M'#M'/##U.-wM'#UM'hWU'-'#M'#M'n DAYTON LEGAL BLANK CO" FORM NO. 10148 'Heln April 8, 2002 19 Ms. Salay asked ifit would require Council direction for the Commission to do so? Mr. Smith responded that the Planning Commission could send back a recommendation that -- they be separately addressed. He would like the opportunity to discuss the issue with staff, then forward a response to Council before the next meeting. Ms. Salay requested that a copy of Ms. Clarke's April 8th memo to Mr. Ciarochi be provided to Mr. Yoder. Mayor McCash asked whether a formal response from staff to Mr. Yoder's letter would be forthcoming. Mr. Ciarochi responded that could be done. Brief discussion followed. Ms. Salay stated that she was one ofthe members ofthe Planning Commission who suggested that the City move forward on rezoning the annexed land from the township, but her focus was on the industrial properties, not the residential. Mayor McCash suggested that there may be some changes needed in the residential section of the UDC that would render a property under the City's R -1 zoning essentially the same as under the township zoning. Mayor McCash suggested that staff compile a list of items of this nature that should be -- addressed in the UDC process. He asked that Council be copied on Ms. Clarke's response to Mr. Yoder. - A second reading/public hearing of this legislation will be scheduled upon receipt of recommendation from Planning & Zoning Commission. Ordinance 48-02 - An Ordinance Accepting the Annexation of 60.4+/- Acres from Jerome Township, Union County to the City of Dublin. Mr. Kranstuber introduced the ordinance. Ms. Grigsby stated that the property is located south of Mitchell Dewitt and west of Hyland-Croy Roads. It is the first property within the negotiated service area to petition for annexation to the City. Therefore, the City was obligated to obtain the consent of the City of Columbus to serve the area. Included in Council's packets is a copy of the City of Columbus resolution which provides their consent. The second issue regarding this property is the fact that it abuts property owned by the Metro Parks. The Metro Parks has not taken a formal position on the annexation, but believe that the concept plan as currently proposed would complement the Metro Park area. Mr. Reiner inquired about the concept plan for the 60 acres. .r---. Ms. Clarke noted that the annexation petition is brought forward by a developer, Jerry Solove. His proposal is to break up the parcel into a series of primarily institutional parcels for a church and school. There is a small retail component. He is aware that the plan will have to go through the Dublin review process and that this plan does not conform to the Community Plan. Mr. Lecklider stated that, in view of the anticipated passage of Ordinance 52-02, later on the agenda, he would like clarification of the zoning category for this parcel upon annexation. Mr. Smith responded that it would be categorized in a holding zone ofR-RuraL Mr. Lecklider affirmed that the City will have discretion regarding its ultimate zoning category. There will be a second reading/public hearing at the April 22 Council meeting. I ! II 'i>!.ilj.i !, , """ nlln !..~:hil. ml'"! lIj':I~J' :.',in};, I' I I , '''''," ''-.'I:'!'" . T_;'I'iY.I"j"'~'~ffl\~'tH'fIIJJ, J', 1!1~!tWJ,:~,;i:t"i!!lI!cHtJliI-+"lf,;,;di'Jj.j:iil!jtif U.l :" , ,I RECORD OF PROCEEDINGS .w'~mhU$hhUhU~mhU_~~_~~'E!lu~~l~HhU$~~_~$_~U~_u_~uuDubliJtmCit:~LCotu1CiLw'm~_mu~~hU___#~~~ Eage 9 Meeting "'M', ",., =""""""'-="""'/"''''''''''''''^",&'''''''''''''//'hWUhw''''''''''''U''''''&/oWHU"",^,",w&""""""",_ I DAYTON LEGAL BLANK co., FORM NO 1014~ Heln April 8, 2002 19 Ordinance 49-02 - An Ordinance to Petition the County Commissioners of Union County, Ohio for Annexation of Approximately 1.319 Acres of Land, Located on and JO-, Near Post Road Just East of Liggett Road, to the City of Dublin, and Declaring an Emergency. Mayor McCash introduced the ordinance. Ms. Grigsby stated that the City's intent is to annex this roadway area for jurisdiction on enforcement. Staff requests adoption by emergency. Mayor McCash inquired how this relates to the new Perimeter Drive extension. Is this where Perimeter Drive reconnects with Post Road? Ms. Grigsby affirmed that it is. It relates to an ordinance adopted last year in regard to the right-of-way. Mrs. Boring moved to waive the public hearing and treat the legislation as an emergency. Mr. Reiner seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mrs. Boring, yes. Vote on the Ordinance: Mayor McCash, yes; Mrs. Boring, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes. Ordinance 50-02 - An Ordinance Accepting the Lowest and Best Bid for Recreation Apparel and Authorizing the City Manager to Enter into a Contract for the Procurement of Said Apparel. Mr. Kranstuber introduced the ordinance. - Ms. Grigsby stated that this is for apparel for the seasonal recreation staff and for T-shirts distributed with the recreation programs. In response to Mayor McCash's inquiry, Mr. Harding stated that staff will request adoption by emergency at the second reading/public hearing. Mayor McCash inquired why there was a delay in the process which now results in a need for emergency action to meet the required time frames for the recreational programs. He suggested that, in the future, the bidding process be initiated earlier. Mr. Harding responded that his division was advised in late February of the need for the purchase of the apparel. The bidding process was initiated quickly thereafter. Mr. McDaniel responded that in the future, staff will attempt to anticipate the need earlier. There will be a second reading/public hearing at the April 22 Council meeting. Ordinance 51-02 - An Ordinance Waiving Competitive Bidding Requirements, Pursuant to Section 8.04 ("Contracting Procedures"), Paragraph C ("Waiver of Competitive Bidding") for Alcoholic Beverages for the Dublin Irish Festival. Mr. Kranstuber introduced the ordinance. Ms. Grigsby stated that this is consistent with Council's procedure for the last two years. Mr. Lecklider inquired how the City determines that another party is not willing to provide the same sponsorship dollars in return for the contract. Ms. Puskarcik stated that the City has had discussion with other vendors, such as Guinness - which would be the preferred beverage by the Irish community. However, none of the - others were willing to commit to this level of financial support. There will be a second reading/public hearing at the April 22 Council meeting. Ordinance 52-02 - An Ordinance Amending the Dublin Codified Ordinances to Provide for Automatic Rezoning of all Newly Annexed Township Property to R - Rural District Classification, a "Holding" Zone Classification. Mayor McCash introduced the ordinance. Mr. Smith stated that the agenda indicates that this should be referred to the Planning & Zoning Commission. However, this is a procedural matter which calls only for Council's action. Future applicants for annexation will be made aware that their property will be initially zoned R-Rural, and that the property will then be required to undergo a rezoning process. He indicated that the legislation can be held over for passage by emergency at the I ii ,i,[ 'iHlilrl'iV'l"i! i . ," """,''',''F-,:NI'''',J;''''''W~',-,ll'~.alffl \" Ilffltll'J,i':1Il'i~!1i<'1j'''lIrl~j'-I~",,~tlt_'j -,'iHi/f I! Ii .. 'I RECORD OF PROCEEDINGS Minutes of UJhl' C" M t' u~um~~m..'~mwm'''~''~~h~mmu~m~~''~~$_$~_m$$_h_~m~~~m~m''uu_~~wH~m~~_~uuD m~ lLYk"Coll1lClLH#w#~#~uUffmu$"~H~w~_~mm~mmmmEagewl(t~"'_m~uuwH~~t:;~m!n~U~Uff#"ffmmmmUff I DAYTON LEGAL BLANK CO., FORM NO 1014B Heln April 8, 2002 19 next meeting, or approved by emergency tonight for reasons of protecting the public welfare. Mr. Kranstuber moved to waive the public hearing and treat the ordinance as emergency "..--. legislation. Mr. Lecklider seconded the motion. Vote on the motion: Mr. Reiner, yes; Mrs. Boring, no; Mayor McCash, yes; Mr. Kranstuber, yes; Mr. Lecklider, yes; Ms. Chinnici-Zuercher, yes. Vote on the Ordinance: Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes; Mr. Kranstuber, yes; Mayor McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes. Ordinance 53-02 - An Ordinance to Increase the Dollar Amount of the "Furtherance of Justice" Fund Maintained by the Dublin Police Division. Mayor McCash introduced the ordinance. Ms. Grigsby stated that currently the fund is set at $2,000.00, as it has been since the late 80's. Based on the cost of the undercover investigations undertaken by the Division, the request is to increase the amount to $5,000. Ms. Chinnici-Zuercher requested that information be provided before the next Council meeting on the extent of undercover work carried out by the Police Division, i.e., the specific categories, and what has been accomplished in the past 12-24 months. Interim Chief Epperson responded that, in general, these monies are used locally for very small operations. If cases become larger in scale, they are referred to the local DEA Task Force. He noted that the increase from $2,000 to $5,000 was approved in this year's operating budget. Ms. Chinnici-Zuercher suggested that Interim Chief Epperson present a State of the Police Division report at some future meeting. She is interested in a visual report, which would - provide information on the changes that have occurred over the last few years, such as types of crime, etc. There will be a second reading/public hearing at the April 22 Council meeting. Ordinance 54-02 - An Ordinance Petitioning the Board of County Commissioners of Delaware County, Ohio for a Change of Township Lines of Concord Township for that Portion Which Now Lies Within the Corporate Boundaries of the City of Dublin, and Declaring an Emergency. (42.387+/- acres in Concord Township) Mrs. Boring introduced the ordinance. Ms Ciarochi stated that Ordinances 54-02 and 55-02 petition the County Commissioners of Delaware County and Franklin County, respectively, to adjust the township boundaries so that Washington Township will be the provider of 911 emergency service to the 42-acre parcel. This is the Muirfield Golf Club parking lot, which is located on the east side of Dublin Road. Mr. Lecklider moved to waive the public hearing and treat the legislation as an emergency. Ms. Salay seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mayor McCash, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Kranstuber, yes. Vote on the Ordinance: Mr. Reiner, yes; Mrs. Boring, yes; Ms. Salay, yes; Ms. Chinnici- Zuercher, yes; Mr. Lecklider, yes; Mayor McCash, yes; Mr. Kranstuber, yes. ....-- Ordinance 55-02 - An Ordinance Petitioning the Board of County Commissioners of Franklin County, Ohio for a Change of Township Lines of Concord Township 4>r that Portion Which Now Lies Within the Corporate Boundaries of the City of Dublin, and Declaring an Emergency. (42.387+/- acres in Concord Township) Mrs. Boring introduced the legislation. Mr. Kranstuber moved to waive the public hearing and treat the legislation as an emergency. Mr. Reiner seconded the motion. Vote on the motion: Ms. Salay, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Kranstuber, yes; Mayor McCash, yes; Mrs. Boring, yes; Mr. Lecklider, yes. Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Mayor McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes. i it I II ',' "l'i'l iii'ii!!i!i,iLII,!llIriillilll" ,ill. ! ! , RECORD OF PROCEEDINGS Minutes of Dubli C.,c '1 M t' 'mHm~~~"WmH$~"_~U~$hUU""ff"m~UU~~u~~u~~muu_m_~_$__'_u~um~$~m~u~m", ' ,tlw lty~ "QUllCl U""'~'$m_UU$~m"~~U~h~$_$~~~,E~fLl1m^ummuumm"u~mm~e ~~,~'wu~w~~wm" I DAYTON LEGAL BLANK co., FORM NO 10148 Heln April 8, 2002 19 Ordinance 56-02 - An Ordinance Declaring Improvements to a Certain Parcel of Real Property to be a Public Purpose, Describing the Public Infrastructure Improvements to Be Made to Benefit that Parcel, Requiring the Owner Thereof to Make Service r--'" Payments in Lieu of Taxes, Establishing a Municipal Public Improvement Tax Increment Equivalent Fund for the Deposit of Such Service Payments, and Authorizing the Execution of a Tax Increment Financing Agreement. Mayor McCash introduced the ordinance. Ms. Grigsby explained that this legislation establishes a TIP district for the development identified on Perimeter Loop, Road. It will allow the City to use the service payments generated from that TIP to help fund the connection to Perimeter Loop where it currently terminates, as well as some later intersection improvements. This is a non-School TIP. The School District has been given notification. Mr. Lecklider noted that 30 years seems to be a long term for payback. Ms. Grigsby responded that under the Ohio Revised Code, TIF's can be set up for a maximum of 30 years. In all cases in which a non-school TIF has been set up, they have been for a maximum term of 30 years or until such time that reimbursement is made to the City, whichever occurs first. Mr. Lecklider inquired ifthe reimbursement typically occurs earlier than the 30-year term. Ms. Grigsby responded that the majority of the early TIF's have been reimbursed within five to seven years. The more recent TIF's are expected to require a longer reimbursement period. In this case, the amount of dollars generated from the TIP isn't significant, but the improvements could cost in excess of $2 million. It is dependent upon a timeframe for the development of the roadways. Mayor McCash stated that, in general, TIF's are established to induce economic .-- development or for expansion in Dublin. This particular TIF appears to be more "after the r fact," as the land has been rezoned and the building is under construction. With a non- school participation TIP, the school still receives the tax revenues. But the TIP adversely impacts the revenues for other agencies, such as ADAMH, the Dublin Library, and the Dublin Counseling Center. He inquired about the justification for a TIP at this point in time. Ms. Grigsby responded that this TIP is not so much an economic incentive to attract a business to Dublin, but the identified improvements are important to the development. They provide better access at the intersection and with the connecting loop road. The Jobs Creation Act includes criteria which states that the improvements need to provide access or improve access to the development. The connection of the loop road is critical to this development. The Perimeter West TIF also identifies that improvement, but those service payments are currently being used to retire the debt issued for the extension of Perimeter Drive westward to Post Road. Mr. Stevens stated that by establishing a TIF for this building, the payments will help Ohio Health when they build the hospital on the site just west of Kroger. Although there won't be TIP funds from the construction of the hospital, the City will be able to use funds from the other Ohio Health properties to construct the road and to initiate the construction of the hospital on that site. - Mrs. Boring commented that Council members have been somewhat left out of the process in this case - previously, Council members were informed in advance of proposed legislation. Ms. Grigsby responded that, typically, TIP'S have been used to have the necessary infrastructure improvements constructed as part of the overall project. In this case, staff has identified the potential for an income stream prior to the need for those improvements. Currently, there is no timetable for the construction of the improvements, but there are some general estimates which indicate a 20 to 25-year payback. But this TIP would also be used in conjunction with the Perimeter West TIP. As more development occurs in that TIP district, any additional service payments can be used to retire the current debt issue, and funds may then be available for the improvements listed. It would also shorten the payback timeframe. ! ,t I I i I ,ii' Ii H i: . ",., ill.llli.1: ," , ,,,'iF Ii I I , ,. I C"I"",j "r..;tI:'"Tjt"J'!'-,r;I;l,,,tlll".-~t<'"*.4t:,~<<I;'ll:~I.1ifili:iidHHIH,;hli[;\I'+"IIiAi'H-+~1,ift-,* Ii I:. _I RECORD OF PROCEEDINGS r'W"U~~~~UU~UU$~'~UU~~UU~~ MiEE!~_of, ~m~'mmu_uu~~~~~'-~UU~$_h&,""DllhlilL,Ciiy~CollnciL~&Uff"um_~~m~~~$_mm~~age$12~m'~m'm!!~~iLu_~~~~,~ I DAYTON LEGAL BLANK C ., R N. 1 I Heln April 8,2002 19 I I Mr. Kranstuber stated that Council was not questioning the figures; the concern is with not having advance knowledge of this proposal. Policies regarding giving up tax revenues are ......... a sensitive issue, particularly for a school district TIP. ! Ms. Grigsby responded that in the future, these will be identified by memo to Council -:. earlier in the process. In this case, a relatively minor, insignificant TIF district is being established, and the improvements are not tied to a timeframe. In the future, when the City initiates discussion regarding TIP's with individual companies, that information will be provided to Council prior to introduction of an ordinance. Mayor McCash noted that it is important to communicate to Council issues on which staff is working that will be coming before Council as legislation. In the past, a Manager's Memo containing a list of potential projects was provided to Council early in the process, so that there were no surprises. There will be a second hearing/public hearing at the April 22nd Council meeting. Ordinance 57-02 - An Ordinance Declaring Certain City-Owned Property as Surplus and Authorizing the City Manager to Dispose of Said Property in Accordance with the Ohio Revised Code Section 721.15. Mr. Kranstuber introduced the ordinance. Mr. McDaniel stated that this is an annual event. Mr. Kranstuber requested that Council be notified of the auction date in advance, in order to inform interested parties. There will be a second reading/public hearing at the April 22 Council meeting. - Ordinance 58-02 - An Ordinance Amending Sections 70.01, 72.061, and 76.01 of the f Codified Ordinances of the City of Dublin. --';'-=" Ms. Salay introduced the ordinance. Ms. Grigsby stated that the legislation was prepared in regard to an issue that was raised by the Parks and Recreations Advisory Commission (PRAC). They had observed vehicles being parked on bicycle paths. PRAC asked that legislation be prepared to amend the ordinances to include specific language regarding bikepaths. Ms. Salay inquired about skateboards, scooters, roller skates, roller blades and other unmotorized "vehicles" that could also be "parked" on the bikepaths. Mr. McDaniel responded that this legislation pertains only to motorized vehicles. Mayor McCash inquired if the legislation would apply to motorized scooters. Interim Chief Epperson responded that the current Code prohibits vehicles with a motor from traveling or parking on the City's bikepaths. Mayor McCash inquired if the legislation would apply to utility vehicles. Mr. McDaniel responded that utility and emergency vehicles are exempt from that legislation by Code, although utility companies are required to secure an operational permit to work in the right-of-way. Mayor McCash stated that he has heard citizen complaints regarding Ameritech vehicles being parked on a bikepath for the greater part of a day. Mr. McDaniel stated that the City would prefer that option as opposed to blocking a lane, parking in the turf, or damaging someone's yard. City vehicles are authorized to access ~. bikepaths, and they are driven routinely for maintenance purposes. i "'<. Interim Chief Epperson stated that the Code specifies that emergency vehicles or service vehicles are permitted access to the bikepaths. ~, There will be a second reading/public hearing at the April 22 Council meeting. Ordinance 59-02 - An Ordinance Authorizing the Purchase of an Approximately 31.049 Acre Parcel Located at 6199 Houchard Road, City of Dublin, County of Franklin, for the Purpose of Acquiring Additional Parkland and Future Roadway Extension, and Appropriating Funds Therefor. Mr. Kranstuber introduced the ordinance. Ms. Grigsby stated that this was discussed previously with Council. It results in the expansion ofDarree Fields and provides for the necessary right-of-way for the proposed future extension of Shier Rings Road. ! n I ! : II H! I : i RECORD OF PROCEEDINGS 'm~~m$'~~~~,m~~~m~UH~~~~~ Mi!?:? t~~~~L"~_mm~uu'm~$muWUU'~$~"m~~~~~'~~mm'm~uDu:blinmCit~ Council Eage 1.1 Meeting ~ ~4" " ',wn.-hW/.'OW=W=W"",..,.,.,.""",/MoW/""""""",/"",-"MW#b>'''',-""='l,'l/""""""""",,,,, W/M " =-"""""'/~",*"M'/ff'_""'MW.wMif"'" "",""HnH'-"""'_'--WmM'= I DAYTON LEGAL BLANK co., FORM NO. 10148 HeM April 8, 2002 19 Mr. Lecklider inquired if this legislation relates to the Dublin Soccer League proposal later on the agenda. Mayor McCash responded that it does. However, this ordinance authorizes only its ...- purchase. The land will become part of the park. The decision can be made later about its use. Ms. Grigsby clarified that the concept plan developed for this site provides for ball diamonds, not soccer fields. There will be a second reading/public hearing at the April 22 Council meeting. Ordinance 60-02 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31,2002. Mr. Kranstuber introduced the ordinance. Ms. Grigsby stated that the ordinance relates to the infrastructure improvements being constructed for the Ballantrae development. As part ofthe infrastructure agreement, the City agreed to allow any additional dollars available to be expended for the construction of the park. This allows the City the opportunity to develop the park at an earlier date. The ordinance appropriates dollars within the Ballantrae park development fund to develop the park in accordance with the concept plan that was reviewed by City Council last summer. Mayor McCash noted that he understands that the bids and costs are lower than anticipated, so there are now additional dollars to re-direct to the park fund. Ms. Grigsby stated that last May when the City received the bids on the roadway projects, it was determined that there would be sufficient dollars to perform the additional extension of Eiterman Road South and for secondary improvements. This includes such items as additional landscaping, additional lighting, utility burials, and other park improvements ~ within the area. Mrs. Boring noted that perhaps the additional funds should instead be returned to the general fund to be used for other projects. Ms. Grigsby responded that when the City entered into a park development agreement last summer, an overall park concept was presented. The City had already budgeted $1.7 million for the park, and any additional dollars that would become available in the infrastructure funds were to be used to complete additional phases or sections ofthe park. She noted that with the additional dollars, the park can be completed as presented in the concept plan. Discussion followed. Mr. Kranstuber moved to dispense with the public hearing and treat the ordinance as emergency legislation. Ms. Chinnici-Zuercher seconded the motion. V ote on the motion: Mrs. Boring, yes; Mr. KranstubeI;, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes; Mayor McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes. Vote on the Ordinance: Mr. Lecklider, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mayor McCash, yes. - Ordinance 61-02 - An Ordinance Authorizing the Provision of Transportation Services for Purposes of ContinuIng the Expansion by a Company of Its Operations Within the City, Authorizing the Execution of a Related Shuttle Service Agreement, Appropriating Funds Therefor, and Declaring an Emergency. Mayor McCash introduced the ordinance. Ms. Grigsby stated that this ordinance provides shuttle service for Nationwide in accordance with terms of the City's economic development agreement. The agreement executed in 2000 committed that the City would provide some type of shuttle service. This proposal is not what was envisioned, but there has been difficulty in arranging service. There are cost issues, and there are needs expressed by other businesses within the community. She added that Mr. Stevens has worked diligently to arrange this service, per the agreement with Nationwide, to facilitate their employees' ability to access the workplace in Dublin. This arrangement will not meet the overall goal of improving the : ! I i ,I itlitl,!!"!!'!,!",,,! ! ,I ' RECORD OF PROCEEDINGS W~W~"$~mmum""m$"~_~$m"$~' M~t~~p($~'~$m~u~w~~~~mmw_'$uuh~~H~ffU~$U~'$~,wD,ubliu"Ci~4uCoulldl ' Eage 14 Meeting " '#'WM#_'^"""hWU_#f#//#/""#hw#___M'_ff_/~",,,,,,,,,,,,,,,,/,,,/. _""" 'M< W,W-'<w"-'#ff-""'''''''''''''=<Wff''''''''''''''<''''''''''''W'''''H?m-W'''''''''''hW=W#//'''", I DAYTON LEGAL BLANK CO., FORM NO. 10148 HeM April 8, 2002 19 mobility of the Tuttle Crossing area for the corporate residents, similar to the shuttles in place at Easton and in Westerville. However, Nationwide has indicated that this will meet their immediate needs. In addition, there will be a cost savings for the City of $ 132/day or ,..-, $7,900 for the contract term in having Nationwide extend their agreement with Royal ! Livery. Initially, COTA was the first option, as a circulating service would have promoted mobility for the entire Tuttle region. However, COT A quoted a fee of $50 - $100/hour. Therefore, the present arrangement made with COT A is limited to a bus stop at the 5100 Rings Road building. Staffwill also work with COTA to establish in the future a circulator service similar to those in other regions that COT A serves. Ms. Chinnici-Zuercher inquired about the specific language in the economic development agreement with Nationwide regarding what the City would do in terms of employee transportation. In addition, local residents Pat Grabill and Margie Amorose serve on the COTA Board of Directors, and she personally serves on their Advisory Board. Recently, she has learned that COTA's tax revenue projections are much better than was anticipated 90 days ago. COT A talks repeatedly about the interest and need to provide this type of circulator service in the suburban communities. She would like to see the City work much more closely with COTA-to perhaps have their board members who currently reside in Dublin take the proposal to the Board. Mr. Stevens noted that the City's contact at Nationwide also serves as a COTA Board member. He spoke with COTA as recently as last week, and an attempt will be made to continue to explore the provision of circulator service. COTA has made it clear, however, that although their financial situation has improved, they are not in a position to expand service without some subsidy. If the corporate residents would identify a desired circulator - service, COT A would want the businesses to participate in subsidizing the cost. Mayor McCash stated that Dublin residents are taxed in a variety of ways to support COT A. However, he has not observed an improvement in the bus service provided to Dublin residents and businesses. This situation is a perfect example. Dublin is providing a service that would appear to be an essential function of COT A. Ms. Chinnici-Zuercher referred to page 8 ofthe agreement with Nationwide, where it states that the City will make its best effort to convene a meeting with the appropriate transportation providers and develop an arrangement. The City and NMIC agreed that the passengers will be required to pay the fares established by the provider. Mr. Stevens stated that immediately prior to that section, the agreement states that Dublin "agrees to use its best effort to arrange for the Central Ohio Transit Authority or otherwise provide a public transportation shuttle for Nationwide and its employees..." Mayor McCash inquired if the proposed service will be a public or private service. Mr. Stevens responded that it will serve clients traveling from the COTA bus stop to the Nationwide building, primarily Nationwide employees. Ms. Chinnici-Zuercher inquired about the location ofthe COTA bus stops serving the ~ Nationwide buildings. Mr. Stevens stated that there is a stop in front of their 5900 facility on Parkwood, another in front of the Parkcenter facility, and another on Blazer Parkway located between their Rings Road facility and Ashland Chemical. The need is to provide transportation from the other bus stops to the Rings facility. Ms. Chinnici-Zuercher stated that the City would then be agreeing to pay $14,000 of Dublin residents' tax dollars for Nationwide employees to travel from a COTA bus stop to the 5100 Rings Road office facility. This is not reasonable. Mr. Stevens stated that a formal request was submitted to COTA a couple of months ago. Their response was that with their limited service, they are unable to add a stop at the 5100 Ii I II 'iii' ""''''H ""', ! ' ; . > '~.";.;><''''':''<'\l;;''"ll'''r._l'.'m;:'~lHt..{:~~t~;'I: Ii.1 RECORD OF PROCEEDINGS Minutes of , Door!;' C '1 M t' 'm~"mmm"~~UU'''U$'mmUU$~'~Uh$'~~Um~~_$&u~~m$UU~_'~M_~U~~''_~-~m~"""'m'~"";"';', "" ,1tl" wu,lt~L o.tltlCl .Eage 15, ee 1ng v,-," "'N"'//'-'///''''''-'''''''''''''","''''M.;w''''''''''''''''M<WmhV~M<Wmm/Mm>w'''''''' "'" ,-"^,, ="//"''-''''o/'''''''/#/'-''->>''''''''''''''''''''''''''''''''-'''''/'-'''''''''''''''''''''''''''''''/'''''''''',......w""",,,,,,,,, : I DAYTON LEGAL BLA.NK CO., FORM NO. 10148 Heln April 8, 2002 19 Rings Road location. The City is still working with COTA, as it would be preferable to provide a mid-day service that would be a benefit to all the corporate residents in that area. - Ms. Chinnici-Zuercher responded that she will contact Ms. Amorose, Mr. Grabill and a few other COT A board members to discuss this issue. She requested that information be forwarded to her regarding the bus stop preferred by the City. COTA has an interest in servicing suburban communities. As they come forward with more levies, they also have an obligation to demonstrate to the voters that they are providing service to them. This is an excellent opportunity for them to do so. Ms. Salay inquired about the route followed by the COT A bus which serves the bus stop at Ashland Chemical on Blazer Parkway. Mr. Stevens confirmed that it travels past the entrance to the Nationwide building on its route to Metro Place North. Mrs. Boring inquired about the proposed fare. Mr. Stevens responded that the agreement stipulates that the Nationwide employees would pay a fare comparable to the other shuttle fares in the community. For comparison purposes, the COT A Link has a 25-cent fare. Royal Livery has indicated to the City that the cost of installation and maintenance of the fare boxes would exceed the cost recovered; therefore, it does not appear cost effective to charge a fare. Ms. Grigsby stated that this is but a small component of the overall economic agreement entered into with Nationwide. Because an agreement could not be worked out with COTA, and Nationwide has a need which the City agreed to address, it appears to make sense to - meet the need temporarily in some manner. Mayor McCash stated that his concern is not over the economic agreement with Nationwide. He is concerned with COTA's unwillingness to provide service to a community that pays a significant amount of tax dollars into their system. The logic is even questionable, when the bus drives by the entrance of the Nationwide facility. COTA does not appear to be coming to the table on this issue. Ms. Grigsby agreed, but added that Nationwide should not be penalized due to the lack of success the City has had in this arrangement. Mr. Kranstuber inquired if there would be any harm in tabling the legislation for two weeks. Mr. Stevens responded that now that Nationwide has completed their move to the Dublin facility, they are interested in having the service available as soon as possible. He asked for clarification of Council's direction. Is it to work out arrangements for a circulating service, or does it also include a desire to add a bus stop at that location? Ms. Chinnici-Zuercher responded that the circulating service within Dublin would be a desirable amenity for corporations, and has potential for a future financial partnership. However, for the immediate need, it would be sufficient to attempt to arrange the bus stop ~ at Nationwide. This is critical to the economic viability of corporations within the City, and it is appropriate for the Mayor or a Council member to request COTA board members' intervention. Ms. Salay agreed that it is advisable to table the legislation for two weeks to allow time for a better resolution. Mayor McCash stated that Nationwide is a significant area employer and suggested that they contact COT A to make them aware of the advantages in providing the bus stop for their employees. Mr. Kranstuber moved to table the ordinance to the April 22nd Council agenda. Mr. Reiner seconded the motion. !i I I !I . >~' ,,,::,,,:'1 'lii,:I"I:mlll fi'111'11I"""I"" "..;1<1 i . . , ,,,. ." .",,;. '..'_::ll~1:mn~ ,.'fH:NII!.,.J !1iIi'It+, 1I:~~IHVi'i;hir;;;KI!.' .1 RECORD OF PROCEEDINGS ~mu~~m~~~~~m$$mmmm~~mMin:!l t~~~ of~$~m~'~$~~m$$u~m~ffmmm$$m~~~~u$~~~M"D..\JhliItMCit;rmC.ouncilmmu#u#u#mwM~Mmm$w,~~u~wh~~w"Hmu#~Eage~lliM"~Mu~u#~~~!,~B:mm~m$'Uffmm$mUff I DAYTON LEGAL BLANK CO., FORM NO. 10148 Heln April 8, 2002 19 Vote on the motion: Mrs. Boring, yes; Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Kranstuber, yes; Mr. Lecklider, yes; Ms. Salay, yes. -~ INTRODUCTION & PUBLIC HEARING - RESOLUTIONS " Resolution 16-02 - A Resolution Appointing Members to the Various Boards and Commissions of the City of Dublin. Mayor McCash introduced the resolution. Mr. Kranstuber stated that following the interview process, the Administrative Committee has recommended the appointments as contained in Resolution 16-02. Vote on the Resolution: Ms. Salay, yes; Mr. Lecklider, yes; Mayor McCash, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Kranstuber, yes. Resolution 17-02 - A Resolution Appointing Members to the Coffman Park Expansion Task Force. Mr. Kranstuber introduced the resolution. He stated that the Administrative Committee has considered the list of interested volunteers and recommends the appointments as stated in the resolution. Vote on the Resolution: Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Ms. Salay, yes; Mayor McCash, yes; Mr. Lecklider, yes; Mr. Reiner, yes. Mrs. Boring, yes. Resolution 18-02 - A Resolution Expressing Council's Intent to Exempt Certain Properties From Amendments Made to the Current Zoning Code or the Proposed Unified Development Code that Adversely Impact Contracts Previously Entered into with the City. Mayor McCash introduced the resolution. - Mr. Smith stated that this resolution is in response to Council's direction regarding the proposed Unified Development Code (UDC). He added that there have been many concerns expressed by the development community. Some have entered into economic development agreements, and are concerned that if the Code is amended, they may not be able to meet the terms of the agreement. The legislation assures the developers and businesses in contract with the City with TIPs, inducement agreements, job agreements, or economic agreements that those agreements will be honored. This resolution does not express Council's intent regarding zoning grandfathering for those items already within the system, such as final plats and preliminary plats. Those will be addressed separately. Vote on the Resolution: Ms. Salay, yes; Mr. Reiner, yes; Mayor McCash, yes; Mr. Lecklider, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Kranstuber, yes. Resolution 19-02 - A Resolution Awarding a Performance Bonus to the Interim City Manager in Recognition of Exceptional Performance in this Capacity. Ms. Chinnici-Zuercher introduced the Resolution, noting that Council wants to give recognition to Ms. Grigsby for the excellent job she has done as Interim Manager. Ms. Chinnici-Zuercher moved approval of the Resolution. Mr. Kranstuber seconded the motion. Ms. Grigsby stated that she appreciates the support of Council and would like to recognize the excellent support that all the staff members have provided to her. Vote on the Resolution: Mrs. Boring, yes; Mayor McCash, yes; Ms. Chinnici-Zuercher, ,--. yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Kranstuber, yes; Mr. Lecklider, yes. OTHER Recommendation from Parks & Recreation Advisory Commission Rel!ardinl! Dublin Soccer Leal!ue/Mid-Ohio Select Soccer Leal!ue Proposal. Mr. McDaniel stated a staff report was included in Council packets regarding the proposed partnership with the Dublin Soccer League/Mid-Ohio Select Soccer League regarding further expansion of additional soccer fields at Darree Fields Park. The report reviews the actual recommendations of the Parks and Recreation Advisory Commission. It also outlines the major components of a potential agreement, should City Council concur with the PRAC recommendation. Attached to the report are excerpts from the PRAC minutes. There is also a concept plan, which includes the Vowell property which is being purchased by the City at this ,I i I ':i '!:.',;. i'i",,!IHiI . !<< ,- '. T: (l-j'(,J;_'~:I'T!1lr'~[~!r.:ttljJJI':lJ:t-,li:+:lU~~F}::IH;-I>!!I;;~1'Ur~"Ui'i~!~i'f\~"< Ii Ii: I RECORD OF PROCEEDINGS uuH~_um#mmm~~m~_'~muu#mMiQ!lJ;~~~'?uL_m$~ff~~U~$Um$~m~m~$__"~#wuDuhlinmCit~mCOUll~il#,,#'''''mu$w#~u''W''~~~H''~~~#''m'mm''''hl?,age~L1mw"Nm~,M~~1~l}~mm$m~'#muwff$mN DAYrON LEGAL BLANK CO.. FORM NO. 10148 Heln April 8,2002 19 time. He noted that members ofDSL and MOSSL are present tonight and can respond to questions from Council. Mr. Kranstuber inquired ifthis would change what is already planned for Darree ,......,. Fields in terms of baseball or soccer fields. I Mr. McDaniel stated that the map indicates "current funded expansion project," and I to the south of that is the Vowell property. The components shown on those two :,;.' tracts ofland were originally planned for the Cosgray Road frontage. As the City was unable to secure that land, those components were transferred to the back side of this park and egress was provided through the park to Houchard Road. There will be other items, such as concession stands and tot lots that would also be incorporated into the park. Mr. Kranstuber inquired if this agreement would involve Dublin teams only or regional teams as well. Mr. McDaniel responded that the proposal would include regional teams. MOSSL is the umbrella organization for DSL. The Dublin-based teams compete within the MOSSL league. This would provide a home base for the Dublin-based teams. Mr. Kranstuber stated that the Dublin players are only a small percentage of the League membership. This proposal would base the entire MOSSL organization in Dublin. In addition to Dublin home games, there would be games for Westerville, Upper Arlington, and others played here. Use oftaxpayer dollars is what is being discussed in this proposal, and the cost ofthe land purchase alone is significant. To expend that amount, there needs to be a strong nexus with the Dublin taxpayers. In addition, Dublin would also give up control of the fields to a non-profit organization. Mr. McDaniel stated that DSL/MOSSL did a sufficient job of demonstrating to -- PRAC that Dublin citizens would benefit from this arrangement. For instance, it would allow them to remain at home, as opposed to travelling to games. Mr. Kranstuber stated that this proposal is a very important issue, and sets a precedent regarding control of a City park. Mr. McDaniel stated that the control issue would be managed through the agreement. However, if Council does not like the concept, this proposal can be rejected. He noted that a chart provided in the packet projects the amount oftime the fields would be used by MOSSL, the Dublin-based select teams, and for general recreation. PRAC was satisfied that the agreement allows more usage for general recreation programs and the Dublin based teams than for MOSSL use. Another value in this arrangement is that it will provide Dublin with more fields than it would otherwise have. This will alleviate the pressures than can be anticipated in the next two to three years on the existing fields. Mayor McCash inquired if the plan provides for additional parking, and if so, would there be a cost to the City. Mr. McDaniel responded that parking lots are programmed as part of the concept plan. There is a contribution toward the project. The City owns the land, so the monies contributed by MOSSL can be directed towards grading, utility work, and/or development of additional parking lots. The City has already budgeted for the current expansion, and utilities and parking lots are scheduled for construction in two years. However, if the MOSSL plan is approved, eight to nine additional ",--.. fields would be added, which would result in a need for parking not currently I, programmed. Discussion continued regarding anticipated growth of the soccer and lacrosse programs. Mr. McDaniel stated that MOSSL is amenable toward time-sharing with the lacrosse programs. Mrs. Boring inquired about the use ofthe former soccer stadium land - will it be used as parkland? She added that she would be better prepared to respond to the proposal before Council if she understood what the City's plans are for the future for the stadium land. Mr. Kranstuber agreed that there is still a possibility of selling some of the land for development. The land values in this area are somewhere between $60,000 to : I Ii '1:"" I H. :,,:HJdIlU: I ! " " .,.,. -, -..., "-""",''''''J1.wt'-,!"H!'ll ,:r".;..:.,)lt"ll'"':'T'.II:::'!'.:1l"'ni1l".It.~,.,,,,c"'I'j;'.~" .;~}$.;t WI; : I RECORD OF PROCEEDINGS W~W'~&U~'_~U~~~m"w~~J~11n~1~3_gf ~~W~$ff~"~~mm~#~m~uu~u~m~~~u~m$m~uuh~~$DuUhlin,uuCit;L~COutlci1 l?age 1& Meeting ""'#N#/#M",W#/'##""N.0"--"''''''>/-'',,,,,w,,,,",,,,,,,,,,,,-,,/,,,-,=,,,,,,,,,,,,,,/-,,#/,,,,,,,_, w-' ""#"N""M"'''''''#/'''=#ffffM'''ff/''",.oW/MWMw/-WMff/ff-'-''/=#ff'''''''''-''N#/'''''/M''''' DAYTON LEGAL BLANK CO.. FORM NO. 10148 Helo April 8, 2002 19 $80,000 per acre. Ifthe City were asked to write a check for $2.5 million for land for soccer fields, would Council agree to that? r-, Mayor McCash invited public comment. Ed Ostrowski. Parks and Recreation Advisory Commission (PRAC), stated that PRAC has discussed many of these same issues. While there are concerns regarding relinquishing control for a period oftime of Dublin parkland, PRAC unanimously endorses the proposed partnership. DSL provides soccer recreation programs to approximately 3,000 youth, 98% of those are Dublin residents or Dublin school district residents. He stated that the proposal is not for a permanent lease of parkland; it is for use of the fields for a period of time. MOSSL proposes using the expanded Darree Fields six to eight weekends a year, with weekdays to be used almost exclusively by DSL for recreation programs for Dublin residents. The current Darree Fields remains solely for Dublin use. He stated that it is important to consider the current rate of expansion for soccer. The MOSSL has the potential to take Dublin soccer beyond the central Ohio area and attract the eastern United States or the Midwest. However, 20 soccer fields would be needed. MOSSL has submitted a two-part proposal which includes: (1) an additional fourteen fields at Darree, for a total of 20 fields; and (2) establishment of a relationship between the City and MOSSL. PRAC endorses both. Mr. Kranstuber inquired what percentage ofthe MOSSL use would be by Dublin teams. Mr. Ostrowski responded that all teams, Worthington, Hilliard or Dublin, would .-- continue to play home games on their respective home fields. Select soccer teams play in a tournament at the end of the season, and this proposal would provide fields for that tournament play. Doing the regular season, this agreement does not provide for any use of the Darree Fields by MOSSL. Their set aside time is during the tournament weeks. Mr. Kranstuber stated that his concern would be with favoring the select and competitive teams versus the recreational. Mr. Ostrowski stated that for Tournament times, twice per year, that would be the case. Craig Kasper. President. Dublin Soccer League, stated that the issue is not only the growth of soccer in Dublin, it is how the sport has changed. Dublin has the largest recreational soccer program in the state of Ohio. With that, there is high school recreational soccer offered, and they require full-size fields. The 10-year-old and under teams play at Avery Park. In Dublin, all the recreational games are played on Saturday. The situation now is that the recreational program is stressed and in need of additional fields. Aside from MOSSL, the recreational program needs the additional fields. Mr. McDaniel stated that sometimes the term "select" is misleading. He has - learned that it essentially translates to "recreational." DSL teams are for all purposes recreational teams. Mayor McCash inquired if the outdoor soccer fields at Sports Ohio are available for use by DSL and MOSSL. Mr. Kasper responded that during tournament play, the overflow is sometimes directed to those fields. However, Sports Ohio charges a substantial fee. Mr. Kranstuber stated that there are often competing interests in the community for recreational dollars. For example, the second outdoor swimming pool is being planned and debate has centered on what type of facility this will be and what needs it will meet. Some in the community believe the City should spend a large sum of money to provide an appropriate facility for Dublin competitive swimming. In the ,i I I \,.1 ".,;.(i "iLl. il' illii', i ;, , RECORD OF PROCEEDINGS m$mHmUUm~~muumum~ffmmmumm~mffm~U$mMMig!:!i~mL!1Luu~hmuu~~~__h_U$mUUM_~$~ff~U$$-D;y,hlil+,City~olJtlcil Eage 19 Meetins: " , ~" , ""'" " >W'''''''#''''##''''''-''"",,"''#/#/M'''/Q/#''''''''''''''''''n/'''WM'_/~m'''''''~ . '" ""~ ,- ""Mff'~/U/##*"""""',,,u/"'Q/mm/"""iW""~'" '_'//M'///""""""""M'''W/''-o'''''' I DAYTON LEGAL BLANK CO. FORM NO. 10148 HeM April 8, 2002 19 past, Dublin's policy has been to provide recreational opportunities for all, not just for special groups. He asked what revenues have generated the $70,000 which is to be contributed to this project by MOSSL. -- Mr. Kasper responded that three years ago, in an attempt to partner with the City on costs, DSL instituted a field development fee. Each player pays $10.00 additional fees per year for this purpose. With 35,000 participants, that generates $35,000/year. MOSSL has a similar fee structure, so combined, the total is $70,000. Mr. Lecklider noted that a figure of $1 00,000 was also referenced in the report. Mr. Kasper stated that DSL has set aside a total of $1 00,000 from the $1 O.OO/player fee over the last several years. This is separate from the $35,000, which is the sustaining fund to continue to pay for the fields. Mr. Lecklider referred to the economic impact reference and noted that teams coming from neighboring communities do not likely stay in Dublin hotels. Other than for restaurants, there would be negligible economic impact. Mr. Ostrowski stated that there would be some use oflocal hotels by more distantly placed MOSSL teams. Most ofthe projected revenue, however, would be generated from hosting other tournaments that would occur because of the existence of a 20- field complex. Currently, the DSL sponsors and the City of Dublin hosts two large tournaments - the girls select club in the fall and the boys select club in the spring. Those tournaments draw teams from across the United States. Mr. McDaniel stated that tournaments are used for leagues in raising money. Perhaps in this agreement, the City would want to structure the terms for holding tournaments within the City. It would be advisable to have control over that aspect. Mayor McCash stated that the sample calendar provided indicates that mid-April through October, excluding July and August, are all weekends dedicated to soccer tournaments. Where are other sports such as lacrosse accommodated? Mr. McDaniel responded that there are remaining issues open to negotiation. Mr. Ostrowski noted that while there is some investment with soccer fields, most of that is for grading and grass. There is a significantly larger capital cost required for construction of a competitive swimming pool, and that type of facility is limited in terms of use by design. Soccer fields can be used for other activities. Using the Irish Festival for comparison purposes, there is the potential for soccer tournaments in Dublin to draw a lot of visitors to the community. Ms. Chinnici-Zuercher asked about the objective of tonight's discussion. Mr. Kranstuber responded that Council direction is requested in regard to pursuing an agreement with DSL/MOSSL for development of this 38 acres ofland. ,.,.--., Mr. Kranstuber asked that staff forward to Council the following information: (1) what the City's plans have been for this land, aside from the proposal on the table tonight; (2) the ability of existing infrastructure to accommodate the development ofthe site as proposed; (3) identification ofthe needs ofthe Dublin boys' and girls' baseball, softball and lacrosse teams; and (4) the current ratio of active versus passive parkland in the City. Ms. Chinnici-Zuercher requested "big picture" information on the recreational needs of the youth in the community and the role ofthe City versus the private sector in providing land for recreational leagues. There is merit to the proposal if it fits into the bigger plan of the City. However, if this proposal were something the I 'Ii I }'I ". I i " "'N." '....., .',,,.,;,,.;,,,,,,,,~',."'N<.'.~,..""l'I A(" ." :nl'i\Jn'r'':''ill'';f''.II:'"r;m::r'p'J'''';.i'thf':~'.~~''' ~"F: ..1 RECORD OF PROCEEDINGS Minutes of --Dahl' C' Co il M t' U~-$~~UQ~u~'m~~~~~m'~~~_~~$~ff_UQ~~~mm~'~~~~U~~U~$~UQm~UQ~ffUuuUQ$$~ ' 1n.,., ItYm" ,llUC W"mUQhmm~'~h$mm~., ~ ~.age 2!l ee Ing ""'" _'''''oWn""""""""""""",,,,,,,,, '" '''' "n"""',...,.#/.'",~/#?""ffM'''''','''',,,,,,,,,,,,=<,,oW''''_''''''''''''hYff//.''''''''''''''''/.'''/.''''''''ffM''', DAYTON LEGAL BLANK CO.. FORM NO. 10148 Heln April 8, 2002 19 . City would at some point in the future do, then it would be an advantage to have the financial participation ofMOSSL. ,......., Mrs. Boring thanked PRAC for their work on this issue, which was thorough and I very beneficial to Council. She stated that she will need additional information and I time to consider Council's philosophy on the topic. Ms. Chinnici-Zuercher stated that there is a narrowing of the interest in recreational sports as children grow older. They begin to become more involved in the school athletic programs, and DSL includes both. However, the issue is what responsibility the citizens in the community have to provide for the athletic needs/interests of a child versus the parents of the child. Ms. Salay stated that she has coached her children's soccer teams for four years. Although many children are not talented enough to move on to select soccer, they still love the game. Expansion of the soccer fields would benefit recreational soccer programs as well. She is interested in exact numbers and DSL/MOSSL's proj ections for the future. Mr. Lecklider inquired regarding the number of members of the DSL Board, and the appointment process. Mr. Kasper responded that there are 11 members on the DSL Board, who are elected to two-year terms. There is also a paid executive director. Discussion continued regarding club soccer. Mr. Lecklider stated that he is concerned with the extent of investment proposed by the City, while all ofthe authority is delegated to the DSL Board. The City should have representation. Mr. McDaniel stated that in lieu of that representation, there would be an agreement in place. The City would have the ability to monitor their finances. He added that he appreciates the work DSL provides to the community. They represent the City of Dublin and provide a community-based recreational program for 3,000 youth, all on a volunteer basis. Ms. Chinnici-Zuercher stated that the agreement could potentially include City representation on the DSL Board. Mr. Lecklider stated that the issue is Council's responsibility to the citizens ofthe community. The City would be providing the facility for the use by all its citizens, and then relinquish much ofthe control. Notwithstanding that, DSL does do a great job and at a lower cost than a City-provided soccer program. Mayor McCash stated that it would be prudent for Council to review the overall plans for the stadium land. He would like to see a variety of uses for the land proposed rather than simply MOSSL soccer. In the case ofthe Dublin Chiller, - hockey has overtaken the facility and precluded other activities. Dublin residents , must travel outside of the community to obtain ice time for their children. i I, Although the City participated financially in the construction of The Chiller, it is unable to address problems, because it has no control over the facility. Ms. Chinnici-Zuercher inquired when the additional information for Council's consideration could be obtained. Mr. McDaniel suggested that he could have this information by the May 6th Council meeting. Mayor McCash stated that he would like the policy to ensure that the City retain more control over the usage, time and availability of the facility. i; I I 1.1 .LHIH'W,,,,, ,..,,,,HI"!;!,",,,," i i RECORD OF PROCEEDINGS Minutes of Dub~ wC '1 M t' '~~~#U~-$mffm#U~~'m#umummu~m~'~#u_~_~Q$$__U_#uU~$~~m'~~~mQ__$~$#u~,Q,,~ " ' :y: "QUllCl wP.age21 ee Ing " '" ,. 'hY.v/m#4WA'#_N"*",_frM/""#""MW/"""'=#""""_MW/Mow~,,,,.v. "" . ~#""""'hYM""#"N_"".<m-i'.w""'ZW""""""'M"""'ZU""""N''''"#_/'''''''''''/#''''","m''''", DAYTON LEGAL BLANK co., FORM NO. 10148 HeM April 8, 2002 19 Council Round Table/Committee Reports Mr. Reiner referred to the memo about the reforestation fund. Approximately five years ago, several sugar maples located on the corner of Brand and Coffman Roads - were removed and were to have been replaced. Three or four maple trees were replaced; however, the others were replaced with crabapples. He requested that the crabapples be relocated and that four to five sugar maples be planted on that site. Ms. Chinnici-Zuercher: 1. Referred to a memo from Mr. Price with his recommendations regarding the Naperville accessibility requirements. She suggested that some of those it~ll1s,could be considered fo~ illf!~~ioll in th~yity's appearance code. 2. Referred to the bypass map for t~670 map, which she included in Council mailboxes. She noted that 1-670 will be closed for the next 18 months. 3. Noted that the Finance Committee will meet on April 29th for review of 2002 bed tax applications. There is one application for which the grant, if approved, would be needed prior to April 29th. She inquired if the Finance Committee would be willing to meet earlier than the 29th to review that particular application. The consensus of the Finance Committee was to meet at 6:15 p.m. preceding the April 22nd Council meeting for review of the application. Mr. Lecklider: 1. Congratulated the Building Standards Division for attainment of the ISO rating. 2. Referred to the memo regarding noise abatement walls. He inquired who -.. would make the determination of whether Dublin would have those , , constructed. Mr. Ciarochi responded that this is an ODOT proposal. They applied warrant standards to 1-270 for abutting residential areas. He noted that landscaping alternatives are available for such a wall. City staff is monitoring the ODOT process. They have scheduled a meeting later this month with the residents of Willow Grove. Mr. Lecklider inquired if ODOT has the authority to unilaterally determine whether noise abatement walls will be constructed. Mr. Ciarochi responded that his understanding is that ODOT cannot construct the walls unless the neighborhood requests them. Staff is working to identify their criteria for the warrant. 3. Inquired if the follow-up goal setting is scheduled for Saturday, April 27th. Council members confirmed that the follow-up goal setting session will be held at the Dublin Recreation Center on Saturday, April 2ih from 8 a.m.-12 noon. 4. Indicated the need to schedule a Public Services Committee to discuss the matter referred to Committee in relation to grandfathering of water/sewer tap fees. It was the consensus of the Committee to schedule a meeting on Wednesday, April - 24 at 6:30 p.m. in Council Chambers. i Mr. Lecklider requested that staff forward background information on the subject to the Committee. Mrs. Boring: 1. Thanked Mr. Hammersmith for the follow-up memo regarding Trails End, and asked if it was also copied, as indicated on the memo, to residents. Ms. Grigsby stated that she will follow-up with staff on this notification. Mrs. Boring stated that Mr. Hammersmith has indicated that in order to maintain this as a dead-end street, the right-of-way must be vacated. Mrs. Boring moved that staffbe directed to draft legislation to vacate the right-of- way to ensure that no future street connection from Liberty Township occurs i ill I II inr.lil1:1 t '" i ! " ""'milE "" RECORD OF PROCEEDINGS U~$_~_~mm~uu$uuh~hmuu~u~!~~~~_~'~$UU_~uuu~~~~~m_uu'~m_~~uDubli]JwCi1YmmCouncilmumuumuu$uu~,~wm"~$mum$~~~mm$m~~,P~2umw~m$uu~e:~EE1rm~mmm~m.uuuuw,< , DAYTON LEGAL BLANK CO., FORM NO. 10148 Heln April 8, 2002 19 Mr. Kranstuber seconded the motion. Mr. Ciarochi clarified that there is a cul-de-sac on the other side ofthat street. There are two individual parcels at the end of the cul-de-sac. There is no right-of- ,.--, way, no easement, and no way to access the existing Trails End Drive. r Mrs. Boring amended the motion to request that staff study the issue. If there is a i ; need for a vacation of right-of-way, Council action will be taken to do so. It was the consensus of Council to approve the motion. 2. Thanked Mr. Gunderman, Planning Department, for arranging the special P&Z/BZA training session and inquired about a revision to the schedule to include the review of the Community Plan and the Mt. Auburn study on April 18th as well. Mrs. Boring stated that it would be beneficial for Council members to attend. She asked for an estimated timeframe. Mr. Gunderman responded that the Community PlanlMt. Auburn review will occur during the second half of the meeting. Mayor McCash: 1. Referred to the ODOT noise abatement walls, asking staff to stay in contact with the Willow Grove residents, so that the residents' only contact is not limited to ODOT. 2. Stated that Allen Shepherd called to inquire about general maintenance and landscaping maintenance for the outside of The Chiller facility. He is not satisfied with the level of maintenance provided. Mr. McDaniel responded that he checks the condition of the property in spring and fall and is due to visit. The parking lot has disintegrated significantly, and this is the ,..-..., major issue at this time. He will follow up on the request. Mayor McCash moved to adjourn to executive session for discussion of a land acquisition matter. Ms. Chinnici-Zuercher seconded the motion. Mayor McCash noted that Council will not reconvene following the executive seSSIOn. V ote on the motion: Mrs. Boring, yes; Ms. Salay, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes. The meetin was adjourned to executive session at 11: 18 p.m. ~~ C!.. ~ Clerk of Council --