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Home My WebLink About82-93 Ordinance ,_._=".~" .......- . , , RECORD OF ORDINANCES Dayton Legal Blank Co, Form No. 30043 82-93 Ordinance No. Passed .19n AN ORDINANCE ACCEPTING THE LOWEST AND BEST BID FOR A ,"-' NEW SINGLE AXLE DUMP TRUCK' AND AUTHORIZING THE CITY "- KAHAGER TO EXECUTE 'A CONTRACT GOVERNING THE PROCUREMENT OF SAID VEHICLE. WHEREAS, after advertising and recei ving bids for a new single axle dump truck; and, WHEREAS, council has determined that the bid submitted by Center city International in the amount of $50,204.41 for said vehicle is the lowest & best bid; NOW, THEREFORE BE IT ORDAINE& by the Council of the city of Dublin, state of Ohio, of the elected members concurring: Section 1. That the bid submitted by Center city International in the amount of $50,204.41 for a new single axle dump truck be, and hereby is, accepted. Section 2. That the City Manager be, and hereby is, authorized to execute a contract with Center City International for the procurement of said vehicle as specified within the successful bidder's bid proposal and - the city bid documents, both on file within Division of Personnel & Purchasing. \.-.. Section 3. That this Ordinance shall take effect and be in force on the earliest date permitted by law. Passed this /l--fh day of !J dXF(LU- , 1993. ATTEST: (';0~ C!-('r~.A- Clerk of Councl.l Sponsors: city Manager Director of Personnel & PurChasing Maintenance Superintendent - ............ I herelly ~ that copies of this Ord!nancefRe!llh'Mn were posfed in the City.f ~fin IR accordance "IJth Section 731.25 of the Ohio Revised Code. ~cL ~A- CI~ik of Council, Dublin, Ohio - ._-"'-~~.- ~ _......................,___,.______,__...u . l!I . 8 t._. ifij~~';IIj"t'i~_'iJ!j;,'l'T'..o._:"_1f....' ~~1I1_)'Lr~.t~iI,{.~~.. .~ ~-""",,,'" _.."._...."-'._~_.--....~~~"'_......--_.._..- 1'-'1.-( J ft;o.;""-~.-"1 , MEMORANDUM TO: Members of Dublin City Council FROM: Timothy C. Hansley, City Manager SUBJECT: Single Axle Dump Truck Bid Process DATE: September 16, 1993 P" INITIATED BY: David L. Harding, Director of Personnel & Purchasing ~ summary , Action Recommended After pursuing formal advertising and competitive bidding proced- ures for a new single axle dump truck, bids were received and opened at 1:00 P.M. on Tuesday, August 24, 1993. Attached for your consideration is the bid tabulation form and Ordinance No. 82-93 accepting the lowest and best bid for said vehicle. Staff recommends that the bid submitted by Center City International for an International Model 4900 with a R&S aluminum body and Peabody Galion U-850-CDA Hoist, in the amount of $50,204.41, be accepted as the lowest and best bid. Evaluation of Bids As reflected in the attached bid tabulation, the City received bids from the following vendors: * Center City International * Byers Chevrolet * Bob McDorman Chevrolet * Graham Ford .....", The lowest bid was submitted by Byers Chevrolet in the amount of $50,197.70 which includes a Chevrolet Kodiak chassis with an R & S aluminum body and R & S UB-824-DA hoist from Ace Truck Body. How- ever, during the bid evaluation process, Staff noted several devi- ations from the City specification in the R & S UB-824-DA hoist offered by Ace Truck Body. Staff, therefore, believes that Byers Chevrolet's base bid in the amount of $50,328.70 which includes a Chevrolet Kodiak chassis with an R & S aluminum body and a Peabody Galion U-850 CDA hoist from Buckeye Truck Body is more responsive to the City specifications. Regardless of which Byer's Chevrolet bid is considered most responsive, the delivery time would be 180 days after receipt of order (A.R.O.). The lowest and most responsive base bid submitted by Bob McDorman Chevrolet is the bid in the amount of $50,911.00 which includes a Chevrolet Kodiak chassis with an R & S aluminum body and a Peabody Galion U-850 CDA hoist offered by Buckeye Truck Body. However, the delivery time for said vehicle, as with the other vehicles offered in McDorman's bid, would be 240 days A.R.O. 1"*' -..iz."-.,m." - . "-~ . Jd>..ii ~ '"'..--.<C'....."";;_~~.,...,..,,'<~ ~ ", f The lowest and most responsive base bid submitted by Graham Ford is the bid in the amount of $53,211.00 which includes a Ford L8000 chassis with an R & S aluminum body and a Peabody Galion U-850 CDA hoist offered by Buckeye Truck Body. However, the delivery time for said vehicle, as with the other vehicles offered in Graham's bid, would be 150 days A.R.O. The lowest and most responsive base bid submitted by Center City International is the bid in the amount of $51,495.41 which includes an International 4900 chassis with an R & S aluminum body and a Peabody Galion U-850 CDA hoist offered by Buckeye Truck Body. How- ever, in evaluating Center city International's bid more closely, Staff noted that Center City provided two alternatives on two particular equipment features (transmission and airhorns) . By accepting both alternates the total bid price for this vehicle would be reduced to $50,204.41. Staff believes that the alternate equipment offered would meet our requirement, as clearly identified in our bid documents, that any alternate offered must be manufac- tured to meet the services of the equipment class we are seeking. Therefore, Staff would be willing to accept the alternate equipment given the $1,290 combined deduction. Furthermore, the delivery time on the International vehicle is only 60 days A.R.O. Delivery time is viewed by Staff as an important issue in the final analysis in that the new dump truck has been programmed into the Maintenance Division's operational scheduling for the winter of 1993-94. Conclusion 6 After evaluating the relative merits of all b~ received, staff believes that the bid submitted by Center City International for the Model 4900 with R & S body and Peabody Gal on U-850 CDA hoist alternates accepted), in the amount of $50,20 .41, is the lowest and best bid. Furthermore, in Staff's judgement, accepting said bid would be in the best interest of the City. if.liI~" Please note that Ordinance No. 82-93 has not been drafted as emer- gency legislation; however, given that the bid price from Center City International is only firm until November 24, 1993, Staff would respectfully request that Council consider passing this legislation as an emergency at the October 18, 1993 Council Meeting. Attachments L-r .>.. >.. 'C'COl 'COl Ol 0 .c: >.. O.c: >.. +J.Q+J.Q .Q+J.Q Ol p.~'C r-I P. ~ 'C III P.6..... Ol 'C1lI 6..... Ol " 'C~ 6::J +J Ol~ ::J +J 0 Ol 0 O'C'C+J +JO . 'C'C+J +J ..... 0 Ol..... 0..... ..... Ol..... r:I O+J O\+J 6 ~ +J Sol O\+J 6 III fIl ~1Il >"~O.Q IIlOl ~O.Q r:I I O~r-I."" ~::J . 1lI0+J ..... ~ ::J . U ~..... 0 Sol > III 0 ~..... r-I > III 0 ~ O~ ~r-IllI . o~..... r-IllI . ..........+J O~'C IJ: ..........~ O~'C IJ: r:I +JO~O>O."" . +JO > 0..... . or4 IIlOlOlSol~."".Q .( IIlOlSol ~..... .Q .( III ~ ..... P. 6 p...... +J ..... P. 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