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Home My WebLink About91-91 Ordinance . , RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 I I Ordinance No. m~.1.__9J-.___ Passed.u._. .ummmmnmmmmnmm19. I == I AN ORDINANCE ACCEPTING THE LOWEST AND i BEST BID, ON A PRICE PER UNIT BASIS, I FOR PORTABLE RADIOS (WALKIE-TALKIES) , I r- ACCESSORIES AND AUTHORIZING THE CITY I ~ MANAGER TO EXECUTE A CONTRACT GOVERNING I - THE PROCUREKENT OF SAID EQUIPMENT AND ! DECLARING AN EKERGENCY , i I WHEREAS, after advertising and receiving bids, on a price per I unit basis, for portable radios and accessories; and, i I WHEREAS, Council has determined that the following bid i submitted by Motorola Communications & Electronics, Inc., on II' a price per unit basis, is the lowest & best bid: I I Bid Price for Radio: $ 2,055.00 I , Bid Price for Each Additional II' Belt Loop Carry Holder: $ 20.00 Bid Price per Single-Unit i Charger: $ 167.00 I' Bid Price per Multi-Unit Charger: $ 650.00 I I NOW, THEREFORE BE IT ORDAINED by the Council of the City of I DUblin, . State of Ohio, of the elected members II concurr 1ng : : r- I , Section 1. That the bid submitted by Motorola Communications II &.Electronics, Inc. for por~able radios and accessories as I 11sted above be, and hereby 1S, accepted. ' Section 2. That the City Manager be, and hereby is, authorized to execute a contract with Motorola Communications & Electronics, Inc. for the procurement of said equipment I based upon the price per unit specified within the successful I bidder's bid proposal on file within Division of Personnel & Purchasing. Section 3. That this Ordinance is declared to be an emergency necessary to preserve the public health, safety and welfare and therefore, shall take effect and be in force immediately upon its passage. I Passed this l(,rh day of ~ , 1991. I I: Ii II 'I ,,- II L Ii ATTEST: I I i I I ~A- Cl-- at~ Clerk of Council Sponsors: City Manager Director of Personnel & Purchasing Maintenance sup.~ytendent I certifY that copies of this Ord:nonce/Reso/ul:on were posted in the City of Dublin in accordance with Section 731.25 of the Ohio Revised Cod.. ~C?~ Clf!P\ of ("''lei!. D',bHn. Oh.o l, __._.............. .. ........._....____._...___.... ........ .__.__._.____~~_____ "....~,-~.~."._"~~ ~~._,_._,---,'...... - . MEMORANDUM TO: Members of Dublin city council FROM: Timothy C. Hansley, City Manager SUBJECT: "Portable Radios & Accessories" Bid Process DATE: November 26, 1991 BY: David L. Harding, Director of Personnel & Purchasing After advertising and receiving bids for "Portable Radios (walkie- talkies) and Accessories", the bid opening was held at 4: 00 p.m. on Friday, November 22, 1991. Attached for your consideration please find the bid tabulation and Ordinance No. 91-91 accepting the lowest & best bid for said equipment. Bids were requested on a price per unit basis for each portable unit, single-unit charger, multi-unit charger, and each additional carry holder. As reflected on the attached bid tabulation form, the City received one bid. This bid was submitted by Motorola Communications & Electronics, Inc. and the per unit bid prices for each of the above-mentioned items are listed in the bid tabulation. Motorola has provided the City with radio equipment since 1989 when the City made the original purchase of radio communication equipment for its new communication center within the Division of Police. The equipment provided within Motorola's bid is compatible with the City's existing radio equipment and can be integrated into the 800 trunking system planned for the future. Motorola has been reliable in responding to the needs of the City since 1989 and staff would recommend that the per unit bid prices listed on the attached tabulation be accepted. ,-. ~,",~~~~"-~--'~"""""',,",,,,"'="'~-~""--- >~~ ,,,,,,,,,,,,__,_~',_"_',,,~c ""';,;;.i~~--","2 ~"I("i:{it-, Hl>>nX t:!' t:!' t:!' ='='00 .... 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UI III 0 ~=~ rt' 0 Otl!lCl CD ~t"l~ '!!I...M o ~ ~ It:!' t:!' ~ ~~ (1) o .... & n rn :::sg, ~ g. ~ CD .... M tf ~ . Q ~ :::s ~ ru .... (1) ~HlCDrt' 0 rn III tflll .... ~ rt'rt' UI CD III . I ~ CI CD t:!' tl!t ~ llCI .... ~ I>' n ~ ~ >' (1) HlOO g. Q tn HI~1:f .... t'lI . ~ I I:f ~ . n t< .. ~. ~ llCI .... - CD <: II .... III UI t1 .... ~ 0 UI :::s n 0 0 HI I . CD III tf .... rt' tf UI rt' CD tf III :::s 0 CD '"~~-~,~.-_.~,~< "== r--r 'ru ",', .w.-~1tJ MEMORANDUM TO: Members of Dublin City Council FROM: Timothy C. Hansley, City Manager SUBJECT: Portable Radios & Accessories DATE: December 12, 1991 _cc BY: David L. Harding, Director of Personnel & Purchasing ~ During the discussion regarding Ordinance No. 91-91 at the December 2, 1991 Council Meeting, Council Member Strip requested additional information regarding portable radio needs within various City Departments/Divisions. The following is a list of the identified needs for portable radios and equipment within the Department of Development, Division of Maintenance, and Division of Parks & Recreation: Division of Maintenance Equil=lment Cost 9 portable radios ($2,055 each) $18,495.00 1 multi-unit charger 650.00 2 single-unit chargers ($167.00 each) 334.00 Total $19,479.00 These 9 radios would be allocated to both existing personnel presently without radios as well as new personnel to be hired in early 1992. Division of Parks & Recreation ;ll#A' EauiDment Cost 7 Portable Radios ($2,055 each) $14,385.00 These 7 radios will bring the total number of radios within the Parks work unit to 11. During the peak season these radios will serve 23 employees. DeDartment of DeveloDment EauiDment Cost 2 Portable radios ($2,055 each) $ 4,010.00 These radios would be used primarily by field personnel within the Planning Division, however, one would be shared with the Cityts contract electrical inspector when needed. ~ -~,~..,,-.,,-,.- "",-,,,,~,".,~,~~-------,>-~ ~~-',-,._... ",-- The attached memorandum from Danny Johnson, Superintendent of Maintenance, establishes sound justification for the 9 additional radios his Division needs and, in many respects, is applicable to the other Departments/Divisions requesting radios. This justification centers primarily around the concern for employee safety and service to the public. When an employee is required to work alone on a particular assignment, a portable radio is his/her only means of communication. Sometimes field personnel are placed alone in potentially hazardous situations (i.e. ,~ underground sewers, operation of large mowers, building construction sites, etc.) . It is essential, from an employee safety standpoint, that these l!}J,"' employees have a means of communicating quickly should emergency situations arise. In addition, the public can benefit considerably by having employees equipped with portable radios. Frequently, field personnel encounter accidents and stranded motorists during the course of their assignments. When an individual employee encounters such a situation he/she is better able to assist the public by communicating immediately with the proper public safety personnel. Lastly, a variety of City Departments/Divisions would also benefit from the purchase of these portable radios in that they can be used during special events where effective communication is essential (i.e. Memorial Tournament). In conclusion, it should be noted the need for portable radios was discussed during the 1991 budget cycle and funds for the purchase of radios were subsequently authorized within the 1991 Operating and Capital Budgets. Ordinance No. 91-91 authorizes the City to formally contract for the purchase of said radio equipment at the per unit prices listed in said Ordinance. DLH/mc Attachment ~ <,""'~,>,...""",,,",,.."--,,~- ...,"-_.-~---" . -' ~ . # - TO: David Harding, Director of Personnel and Purchasing PJ FROM: Danny L. Johnson, Maintenance Superintenden SUBJECT: Portable Radio Bids DATE: December 9, 1991 In your memo of December 3, 1991 you noted that Council Member Strip asked for written justification as to why my division needs nine (9) radios and two (2) multi-unit chargers. The funds for purchasing these radios were appropriated in the 1991 budget. As was discussed during the 1991 budget hearings there are several reasons why the radios are needed. Currently, the division does not have enough radios to supply all employees with radios. There has been a great deal of discussion about the necessity of providing all employees with radios. As long as employees are working as part of a crew or group it is sufficient if only one employee on the crew has a walkie, however, there are many work assignments in which employees work alone ( for example, an employee mowing ditch lines). Also, frequently an employee working with a crew may be pulled from the crew and given another job assignment with little or no warning. It is especially important that when an employee is working alone he has radio communication. Employees use the radios to call for help when they run into problems (i.e. an equipment breakdown, employee injury, etc.). Recently a situation arose whereby an employee's vehicle broke down and he was stranded in traffic. The employee who was stranded had radio communication, however, the mechanic responding to the call could not locate the stranded employee and needed a better location, but could not radio the employee and spent time driving ~o along the street looking for him. When using radios we now call employees not their trucks as used to be procedure and radios are now seldom installed in vehicles. Also, it is important that each employee working on sewers have radio communication to insure his safety and welfare. Sewer employees often work underground and in hazardous situations. An employee may be as far as 30' underground and his only communication with employees above ground is via radio. Further, the employee underground may have only a few seconds to radio above ground employees. Additionally, the public benefits when employees are provided walkies. Frequently, Maintenance workers come across accidents and stranded motorists in the course of their duties, when this happens they radio either the base station or Police Dispatch so that help can be sent to the citizen(s) with the problem. Employees can also notify base of other hazards (i. e. a mower may see a road hazard but is not equipped to correct the situation so he radios base and another employee is sent to correct the problem). ,.,.,. _ . _'~C~'""~_~""M'~-" ,_'."C__ _"'.__.~~" ~'~~ - ;.c""_~,,,_.,~,,__. _ , """~""""""".",,",,,,, . '~ ... r ~ - - I would also like to note that other divisions will also benefit from the purchase of these radios. It is common for divisions to share radios, especially during special events (i.e. the Police borrow Maintenance, Engineering and Parks radios during Memorial tournament and other events). Of the nine (9) radios requested for my division three (3) are for employees already on staff and six (6) are for employees which will be added to the division soon (the positions have already been advertised). If you have any further questions regarding this matter please contact me. -