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Home My WebLink About033-92 Ordinance ~'~"""'~-"""""""'<--'- ~ RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 ~ I i Ordinance No.___ nm~_3_=92 Passed_ nn mnun mnn____ mmnu19n I r-=-= i I i : ... AN ORDINANCE AUTHORIZING THE CITY f MANAGER TO ENTER INTO A CONTRACT L .. FOR THE REPAIR OF GUARDRAIL, ~ WITHOUT FORMAL ADVERTISING & COMPETITIVE BIDDING, AND DECLARING AN EMERGENCY. WHEREAS, council desires to remedy hazardous conditions involving guardrail within the City of Dublin; and, WHEREAS, in the interest of preserving the public health, safety, and welfare, Council desires to remedy these hazardous conditions in an expeditious manner; and, WHEREAS, Section 8.02(B) of the Dublin Charter enables Council, by ordinance or resolution adopted by a vote of at least two-thirds of its members, to authorize, without advertising and competitive bidding, contracts or expenditures for any purpose where the statutory or common law of Ohio does not require competitive bidding; and, WHEREAS, Section 735.051 of the Ohio Revised Code enables the legislative authority of a city to authorize, by a two-thirds vote of its members elected thereto, the City Manager, or other duly authorized contracting authority, to enter into a purchasing contract without formal bidding and advertising, when a real and present emergency arises in connection with the operation of any department, division, commission, bureau, or board of the municipality; and, WHEREAS, Council believes that a real and present emergency exists ,-- within the City of Dublin; r , NOW, THEREFORE, ~ IT ORDAINED by the Council of the City of Dublin, '.. State of Ohio, ~ of the elected members concurring: SECTION 1. That, pursuant to Section 8.02 of the Dublin Charter and Section 735.051 of the Ohio Revised Code, the City Manager is hereby authorized to enter into a Contract with the Paul Peterson Company for the repair of guardrail, in the amount of $18,592.50, without formal advertising and competitive bidding. SECTION 2. That this Ordinance be, and hereby is, declared to be an emergency measure necessary for the preservation of the public health, safety, and welfare and, therefore, this Ordinance shall take effect and be in force immediately upon its passage. Passed this day of , 1992. I' II Attest, ,... II ~~A- (Ii. ~ ~ Ii Clerk of Council ...... I I I Sponsors: City Manager Director of Personnel and Purchasing Maintenance Superintendent I ......,., ceftlfy"'at copies of this Onlinonceltl'li'V1ton w~re ~ in tM I m, of Dub"n In accordance with Section 731.25 of the Otno ReVIsed Code. 0~~A- {l r?J ~~ ~/ Cleric of Coundl, Dubhn, OhIo I I ".._ ,.~__~,,",..,_ L".... - -,~.- ....... M E M 0 RAN DUM TO: Members of Dublin city council FROM: Timothy C. Hansley, city Manager)~ SUBJECT: Emergency Guardrail Repairs DATE: March 27, 1992 ."... INITIATED BY: David L. Harding, Director of Personnel & Purchasing ....... Attached for your consideration please find Ordinance No. 33-92 authorizing the city Manager to enter into a contract for the repair of guardrails without formal advertising and competitive bidding and declaring an emergency. Also attached for your reference is a memorandum from Danny Johnson, Maintenance superintendent, detailing the critical issues and concerns regarding this matter. It is the objective of staff to remedy hazardous conditions in an expeditious manner; however, in order to meet this objective, it is critical that a contract for the above mentioned repairs be executed immediately. In this regard, Staff recommends that pursuant to Section 8.02 of the Dublin Charter and section 735.051 of the Ohio Revised Code, formal advertising and competitive bidding be waived and the City Manager be authorized to enter into a contract with the Paul Peterson Company, in the amount of $18,592.50, for the above mentioned repairs on an emergency basis. TCH/DLH/mc Attachments ,.,...- "- ~ -_..._.._._--.._--~...----..........<--......,-"""'~_'_~--~ .:IIi"! 1. To: Dave Harding, Purchasing Director fjJJ From: Danny L. Johnson, Maintenance Superintendent. \ Subject: Muirfield Guardrail Date: March 20, 1992 For the last few years there has been a continuing concern over the deteriorating condition of the wood guardrail in the Muirfield sub-division. Two years ago Council authorized repairing <!1i,*"'" these guardrail as part of a CIP program. However, several issues delayed this project. During this delay the guardrail has continued to deteriorated to the point that I now feel it is imperative the guardrail be replaced as soon as possible. In a couple months (June 1) the Memorial Tournament will bring millions of visitors into the City and these visitors will be driving in the areas where the guardrail need replaced. Additionally, these guardrail are located on some of the most highly traveled streets in the City. I feel the condition of these guardrail represent a real and present danger to the motoring public. The issues which delayed this project have been answered and as this is a continuing concern $40,000 was budgeted for the repair of the wood guardrail as part of the 1992 budget. Due to the severity of the deterioration and the lack of time before the tournament there is not sufficient time to bid this project. Therefore, I have acquired quotes for the project. Only 2 companies were willing to submit quotes (see attached). Please note these quotes are for the repair of the guardrail only, and Maintenance employees would paint the guardrail in-house. I am recommending the City accept the quote from the Paul Peterson Company in the amount of $18,592.50. To have a contractor paint the guardrail would cost an additional $5,000.00 - $6,000.00, however, for City employees to paint it will cost approximately $1,000 for paint and $1,000 for salaries. At this point I plan to cover the cost of the paint and salaries out of my operating budget. However, this was not a project which was included in our 1992 operating budget, therefore, other projects may have to be cut back or money transferred into the accounts later in the year. -....' I am requesting that Council accept the quote from the Paul Peterson Company on an emergency basis at its next regularly scheduled meeting on April 6, 1992. If the quote is accepted at this meeting Paul Peterson has assured me the repair work will be completed prior to June 1, 1992. City employees would then paint the guardrail after the tournament. DU/tb - ",_.~,"-"-'~"'" ,'. Tirn ~1f'll . the Paul Peterson Company GUARD RAIL/FENCE SYSTEMS/HIGHWAY SIGNAGE/TRAFFIC CONTROL 950 Dublin Rd.lP.O. Box 1500/Columbus, Ohio 43216/(614) 486-4375/FAX 486-5517 ,,-. ~ Mar'ch 5. 1992 Cit.y of Dubl in 6351 Shirer Rings Road Dub 1 in. Ohio 43017 Attn: Mr. Danny Johnson Maintenance Superintendent Re: Muirfield Wood Guardrai 1 Repair Gentlemen: \.Ie have inspected all 39 runs of existing wood guardrail slated for repa i r' and have llsted the deficiencies on the attached report. Our work sha 1 1 include all mater'ialsy labor and equipment to perform the fol lowing type of work: 1 ) Replace damaged or deteriorated wood 5" x 8" posts and wood 8" x 8" bridge posts. .,... ) Replace damaged or deteriorated wood 4" x 12" rails. ~) I n~3ta 1 '1 necessary sloping end sections. 4 ) Al 19n wood guardral 1. ITEM QUANTITY MATERIAL LABOR TOTAL TOTAL UNIT PRICE UNIT PRICE UNIT PRICE PRO.JECT 6 " }( 8 " PO S T ~) 99 EACH $ 18.45 $ 48.55 $ 57.00 $ 5533.00 e" X 13" POST":) 5 EACH 24.85 94.65 119.50 597.50 4" )< 12" RAILS 124 EACH 23.80 61.70 85.50 10502.00 AL_ I C~N GUARDRA I L 400 LF. 0.00 1. 90 1. 90 760.00 ---------- _. TOTAL AMOUNT OF BID $ 18592. ~:d:r -- r JlTf '--j" , ~ CITY OF DUBLIN WOOD GUARDRAIL REPAIR PAGE TWO CONDITIONS FOR ITEMS OF WORK LISTED ABOVE - -- -ALL MATERIALS SHALL MEET THE SAME SPECIFICATIONS AS WERE FOR THE ORIGINAL INSTALLATION OF WOOD GUARDRAIL. -WE HAVE INCLUDED THE INSTALLATION OF THE REQUIRED 7 EA. TURNDOWNS ".... IN THE ABOVE PRICING. -NECESSARY BOLTS REQUIRED FOR THE REPAIRS ARE INCLUDED IN THE ABOVE \.. PRICING. -THE ABOVE WORK IS BASED ON USING PREVAILING RATES FOR ALL PAYROLL. CERTIFIED WAGE REPORTS WILL BE SUBMITTED WEEKLY. -PRICES QUOTED ARE FOR PERFORMING ALL WORK WITH ONE MOVE-IN. FOR EACH ADDITIONAL MOVE-IN. ADD $ 250.00. -ALL PRICES ARE FIRM. PROVIDED ORDER IS RECEIVED BY THIRTY (30 ) OAY~; AFTER THIS DATE. -TERMS ARE NET 30 DAYS AFTER RECEIPT OF INVOICE. Thank you for giving us this opportunity to quote you on thlS pr'oject. If you need a .further breakdown of this project or different prlcing. please cal I. We look forward to working with you on this proJect. Sincerely yours, The Paul Petercon Paul B. Peterson ~ Pl~es i dent r- ~, ...... .... O' __., .,~.w. "~~_,.~,..~~..~__~.~~.~"'~""""'~~'_'~ ,.. ~'.~'- ~~- -~-- ~-- . if" ,.~~.-..--?( , DUBLIN WOOD GUARDRAIL SURVEY POSTS RAILS PLA TES BOLTS ENDS SPECIAL RUN NUI1BER RUN LENGTH REQUIRED REQUIRED REQUIRED REQUIRED REQUIRED CONDIIONS 1 MUIRFIELD DR. OVER INDIAN RUN NB-R 107 4 3 0 0 0 1 EA. S" X S" WOOD BRIDGE POST NB-L 10S 3 2 0 0 0 1 EA. S" X S" MOOD BRIDGE POST SB-R 106 1 3 0 0 0 SB-L 108 0 2 0 0 0 3 EA. 8" X 8" MOOD BRIDGE POST ~'\ 2 I1UIRFIELD DR. N. OF MUIRFIELD DR. NB-R 100 6 2 0 5 0 3 I1UIRFIELD DR. AT TARTON DR. NB-R 111 2 4 0 0 0 NB-L S9 2 1 0 0 0 S8-R 82 2 1 0 0 0 SB-L 81 1 1 0 0 0 4 MUIRFIELD DR. S. OF WHITTINGHAM DR. HB-R 122 0 S 0 0 0 HB-L 105 4 3 2 4 1 S8-R 97 0 1 0 0 0 SB-L 97 0 3 0 0 0 5 I1UIRFIELD DR. H. OF GRAIGSTON CT. S8-R 133 0 0 0 0 0 135 LF REQUIRES ALIGNMENT SB-R 229 1 12 0 0 0 115 LF. RERUIRES ALIGNI1ENT 6 CONCORD RD. N. OF GLICK NB-R(BIKE) SO 1 5 0 0 0 H8-R(ROAD) 73 0 0 0 0 0 SB-R 72 0 0 0 0 0 7 GLICK RD. W. OF MUIRFIELD DR. NS 119 3 2 0 2 0 SS 121 2 2 0 0 0 ----------------------------------------------------------------------------------------- TOTAL PAGE 1 2140 32 55 2 11 1 5 BR. POSTS & 350' ALIGN IP'iI,'i , __~.__~._._';"_~~___,'''_~~-w.~=.=-'~___~,,, "~,-~---_. -"~--~~~~- ~_o.,- --'1 - - lit POSTS RAILS PLATES BOLTS ENDS SPECIAL RU~ NUMBER RUN LENGTH REQUIRED ~EQUIRED REQUIRED REQUIRED REQUIRED CONDIIONS B GLICK RD. E. OF DAVINGTON DR. NS 118 5 7 0 0 0 SS 121 3 2 0 0 0 9 CARNOUSTIE DR. N. OF SPRINGBURN DR. NS 120 1 0 0 1 0 35 LF REQUIRES ALIGNMENT SS 119 0 0 0 0 0 35 LF REQUIRES ALIGNMENT .- 10 CARNOUSTIE DR. E. OF GREENSTONE POINT NS 120 4 1 0 0 0 SS 120 2 1 0 0 0 40 LF REQUIRES ALIGNMENT 11 CARNOUSTIE DR. S. OF LOCHMORE CT. ES 252 2 15 0 0 0 NS 252 4 12 0 0 0 12 ARYSHIRE DR. S. OF PICARDY CT. ES 121 2 1 0 6 0 NS 167 4 0 0 2 0 13 MEMORIAL DR. N. OF KIRKALDY CT. NS 129 2 3 0 0 1 14 MEMORIAL DR. AT DUNNIKER PARK DR. NS 305 11 6 0 2 1 40 LF REQUIRES ALIGNMENT SS 336 10 13 0 3 1 15 MEMORIAL DR. N. OF CARTNEY CT. NS 99 5 4 0 0 1 SS 74 4 4 0 0 2 16 MEMORIAL DR. W. OF BERKSHIRE DR. NS 120 5 0 0 0 0 SS 95 3 0 0 1 0 17 MEMORIAL DR. E. OF HOLYROOD CT. NS 196 0 0 0 0 0 SS 195 0 0 0 0 0 ----------------------------------------------------------------------------------------- TOTAL PAGE 2 3059 67 69 0 15 6 150' ALIGN ----------------------------------------------------------------------------------------- "". TOTAL PROJECT 5199 99 124 2 26 7 5 BR POSTS & 400' ALIGN ,,,.,- e "'~';jj "~j' . i "'1.' ~ .- ~-"t-..""--J;'"y_....:',~-~.~~, . . BHers ':fence CompanH 1230 GOODALE BLVD. . P.O. BOX 12036 . COLUMBUS, OHIO 43212 . 486-5249 March 16, 1992 City of Dublin 6351 Shier Rings Road Dublin, Ohio 43017 ..... Attn:Ralph ~ Reference: wooden Guard Rail Repair-Murfield Area Gentlemen: Thank you for offering Byers Fence Company the opportunity to quote your repair/replacement requirements. We offer the following. SITE 6x8 Posts 4x12 Rails 8x8 111 8 11 5 112 6 2 1t3 7 7 1t4 3 15 It 5 1 14 1t6 1 6 1t7 6 1t8 9 10 1t9 1 1110 6 2 1111 6 33 1112 8 1 1113 2 2 1t14 20 20 1t15 6 5 r 1117 9 Total 95 128 5 t Post labor @$70.00 Materials @20.00 99 x 90 $8910.00 ........ = 8x8 Post Labor @98.00 Materials @27.00 5 x 125 = $ 600.00 Rails Labor @66.00 Materials @27.00 128 x128 = $16,384.00 Various Repairs/Straightening Guard Rail $ 1500.00 Total $27,394.00 Prices are furnished and installed at prevailing wag~ excluding tax. Terms - net thirty days (30). Bolts and end sets included in above. This quote will be held firm for acceptance for 30 days. Should you have any questions concering above, feel free to call. 'Sincer~g: David Byers ~ President -