HomeMy WebLinkAboutResolution 60-14RECORD OF RESOLUTIONS
Daylon I. sgal ftna Inc Form No 30045
60 -14
Resolution No. a Passed - 20
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A REIMBURSEMENT AGREEMENT WITH
THE CITY OF COLUMBUS FOR THE RESURFACING OF
SAWMILL ROAD WITHIN THE CITY OF DUBLIN
WHEREAS, the cities of Dublin and Columbus identified the need to repair and
resurface Sawmill Road from I -270 south to State Route 161; and
WHEREAS, the two outside southbound lanes of this section of Sawmill Road are
located in Dublin's jurisdiction and Dublin is responsible for pavement maintenance;
and
WHEREAS, Dublin has coordinated with Columbus to include pavement maintenance
and curb ramps within Dublin's jurisdiction in Columbus' contract; and
WHEREAS, the Dublin Community Plan promotes working cooperatively with
surrounding jurisdictions to promote regional transportation planning and
programming; and
WHEREAS, Dublin agrees to reimburse Columbus for the work performed within
Dublin's jurisdiction as a part of Columbus' contract.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. The City Manager is hereby authorized to enter into a Reimbursement
Agreement with the City of Columbus for the resurfacing of Sawmill Road within the
City of Dublin, in substantially the same form as attached, with changes not
inconsistent with this Resolution and not substantially adverse to this City and which
shall be approved by the City Manager and Director of Finance. The approval of
changes thereto by those officials, and their character as not being substantially
adverse to the City, shall be evidenced conclusively by their execution thereof.
Section 2 . The City Manager, the Clerk of Council, the Director of Law, the
Director of Finance, or other appropriate officers of the City are hereby authorized to
prepare and sign all agreements and instruments and to take any other actions as
may be appropriate to implement this Resolution. The City Manager and the Director
of Finance are also authorized, for an in the name of the City, to execute any
amendments to the Reimbursement Agreement, which amendments are not
inconsistent with this Resolution and not substantially adverse to this City.
Section 3. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Charter.
Passed thi day of , 2014.
yor - Presiding Officer
ATTEST:
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 - 4400 • Fax: 614 - 410 - 4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager Vk4�
Date: June 27, 2014
Initiated By: Megan O'Callaghan, P.E., Public Service Director
Memo
Re: Resolution No. 60 -14 — Authorizing the City Manager to Enter
into a Reimbursement Agreement With the City of Columbus for
the Resurfacing of Sawmill Road within the City of Dublin
Summary
The two outside southbound lanes of Sawmill Road from I -270 south to State Route 161 are
located in the City of Dublin (Dublin). Therefore, Dublin is responsible for pavement
maintenance on that section of Sawmill Road. The remaining lanes in this section are located in
the City of Columbus. The entire section of Sawmill Road south of I -270 severely deteriorated
over this past winter and the pavement is in need of repair this year. The City of Columbus
(Columbus) will be repairing and resurfacing their portion of Sawmill Road in late July.
In the interest of cooperation, efficiency, and minimizing traffic impacts, Dublin staff has been
coordinating with Columbus staff to include pavement maintenance and curb ramp work needed
for Dublin's section in Columbus' contract. Based on the current estimate, Dublin will contribute
$152,326.42 to this project to resurface, replace pavement markings, and perform curb ramp
repairs within Dublin's jurisdiction.
This work is being accomplished as a part of Columbus' Resurfacing 2014 Project 1. Kokosing
Construction Company, Inc. is the contractor and plans on performing the work in late July.
Dublin's share will be due to Columbus later this summer after the work is completed.
Recommendation
Staff recommends approval of Resolution 60 -14, authorizing the City Manager to enter into a
reimbursement agreement with the City of Columbus for pavement resurfacing of Sawmill Road
and to perform curb ramp repairs within the City of Dublin.
CAPITAL IMPROVEMENTS PROJECT
REIMBURSEMENT AGREEMENT
BETWEEN
CITY OF COLUMBUS, OHIO
AND
CITY OF DUBLIN, OHIO
FOR
RESURFACING - RESURFACING 2014 PROJECT 1
CAPITAL IMPROVEMENT PROJECT 530282 - 912014
This Reimbursement Agreement the "Agreement"), pursuant to Ordinance
No. , passed the day of , 2014, is made and entered
into this day of , 2014, by and between the City of Columbus, State of
Ohio, hereinafter designated COLUMBUS, acting by and through its Director of the Department of
Public Service, hereinafter designated the DIRECTOR, and the City of Dublin, State of Ohio,
hereinafter designated DUBLIN, collectively "Parties "; and
WHEREAS, COLUMBUS proposes to construct or to cause to be constructed the Public
Infrastructure Improvements as defined in Exhibit A attached hereto and incorporated herein and
further known as the "Improvements "; and
WHEREAS, COLUMBUS recognizes the benefit that the Improvements will have on its
citizens and that it is in its best interests of COLUMBUS to enter into a Reimbursement Agreement
with DUBLIN to construct such Improvements within the Dublin corporation limits; and
WHEREAS, upon completion of the Improvements, DUBLIN shall make payment to
COLUMBUS for said Improvements within the Dublin corporation limits.
NOW THEREFORE, for and in consideration of the mutual covenants herein contained,
and other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties hereto do hereby covenant and agree, as follows:
1. DEFINITIONS:
A. " Contract Documents shall mean collectively: a) this Agreement, including
attachments /exhibits; and b) the approved plans and specifications for the Improvements.
B. " Cost of Work is defined as the total cost of the project for the construction and
inspection of the Improvements pursuant to Section 3 herein.
C. " Estimated Cost means $152,326.42 for the Improvements within the Dublin corporation
limits and specifically identified within Exhibit B, with the total not to exceed said amount,
unless and until additional amounts are appropriated by DUBLIN, and an appropriate
modification of this agreement is entered into by the parties.
D. " Improvements " means those construction improvements described in the Contract
Documents, and specifically identified within Exhibit A and within the Dublin corporation
limits.
E. " Work " means the construction of the Improvements.
2. CONTRACT TERM This contract shall commence on the date of execution and shall
terminate after the project has been closed out.
3. GENERAL CONSIDERATIONS: In consideration of the promises of DUBLIN set forth
herein, COLUMBUS agrees to construct, or cause to be constructed, the capital improvements
identified in Exhibit A. In making the improvements, DUBLIN shall fully cooperate with
COLUMBUS and shall follow and comply with all reasonable requests and instructions of
COLUMBUS. The CITY or its contractor(s) shall be responsible for complying with all other
Federal State and Local laws.
In communications with each other, the Parties shall respond in a timely manner.
4. PROJECT GUARANTY: COLUMBUS shall require its Contractor(s) to warrant that the
Work shall be free from defects in materials and workmanship (without regard to the standard
of care exercised in its performance) for a period of one (1) year after final written acceptance
of the Work. COLUMBUS' contractor(s) shall at its own expense:
A. Correct or re- execute any of the Work that fails to conform to the requirements of the
Contract Documents and appears during the prosecution of the Work.
B. Correct any defects in materials and workmanship of the Work (without regard to the
standard of care exercised in its performance) which appear within a period of one (1) year
after final written acceptance of the Work or within such longer period of time as may be
set forth in the Contract Documents, and
C. Replace, repair, or restore any parts of the Work or any of the fixtures, equipment, or
other items placed therein that are injured or damaged as a consequence of any such
failure or defect, or as a consequence of corrective action taken pursuant hereto.
5. ACCEPTANCE OF THE WORK: Acceptance of the Improvements by DUBLIN shall not
relieve COLUMBUS of its responsibility for defects in material or workmanship as set forth in
Section 4.
6. RECORD PLAN DRAWINGS: If requested by DUBLIN for work done in their
jurisdiction, COLUMBUS shall be responsible for requiring and compensating the design
engineer for the preparation of record plan drawings for the subject project in accordance with
the guidelines established by DUBLIN. The cost for preparation of record plan drawing
preparation shall be reimbursed to COLUMBUS by DUBLIN. DUBLIN shall reimburse
COLUMBUS within 30 calendar days of receipt of invoice.
PERFORMANCE AND PAYMENT BOND: COLUMBUS agrees to require the
subcontractor who performs the improvements to execute a contract performance and
payment bond for 100% of the Work.
8. PUBLIC USE: DUBLIN and COLUMBUS agree that all improvements under this contract
shall be dedicated for public use. Upon expiration of the one (1) year guarantee period as set
forth in Section 5 herein, DUBLIN shall accept all maintenance responsibility for the
improvements constructed under this agreement.
9. ESTIMATED COST AND FINAL ACCOUNTING: The estimated cost is $152,326.42.
A. Exclusive Right — Dublin agrees that the Estimated Cost for the Improvements will be
limited to those items specifically delineated within Exhibit `B ". The CITY, through the
DIRECTOR, reserves the exclusive right to consider authorizing reasonable increases
and /or decreases in said items, or approving new items that are deemed reasonable to the
successful completion of the project, so long as the cost therein does not exceed the
Estimated Cost.
B. Construction Inspection Approval — When COLUMBUS's contractor(s) completes all of
the Improvements set forth within Exhibit A, DUBLIN may request a final inspection. If
items remain which must be completed or remedied by COLUMBUS's contractor(s) as
determined by DUBLIN, COLUMBUS shall cause the work to be performed immediately
upon being notified. All work must pass final inspection by COLUMBUS, and include a
final accounting of the construction items utilized.
C. Final Accounting — For purposes of determining the final construction cost of the project,
COLUMBUS shall be required to keep complete and accurate books of account showing
the Cost of Work and shall provide documentation of project related expenditures. When
COLUMBUS has made final inspection and has deemed the Improvement to have been
constructed in accordance with the contract documents, COLUMBUS shall proceed with a
final accounting to arrive at the Cost of Work. COLUMBUS shall invoice DUBLIN and
DUBLIN shall make payment to COLUMBUS within 30 days of receipt of invoice.
If the final cost is greater than the Estimated Cost and additional funding is required,
COLUMBUS and DUBLIN shall promptly modify this agreement, and DUBLIN shall
make payment to COLUMBUS within 30 days of receipt of invoice and copy of executed
agreement modification.
D. Invoices — COLUMBUS shall provide DUBLIN with one (1) invoice for the Cost of Work,
including City of Columbus inspection costs, that are applicable to the construction of the
project, as defined in Section 1 hereof. The invoice is required to be itemized so as to
provide a clear definition of the work.
10. LEGAL JURISDICTION: All claims, counterclaims, disputes and other matters in question
between DUBLIN, its agents and employees, and COLUMBUS, its contractors, subcontractors
and agents arising out of or relating to this agreement or its breach will be decided in a court of
competent jurisdiction within the County of Franklin, State of Ohio.
11. ENTIRE AGREEMENT This agreement shall constitute the entire agreement between the
parties and shall supersede all prior agreements, proposals, representations, negotiations and
letters of intent, whether written or oral, pertaining to the Work.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly
authorized officers on the dates appearing below.
CITY OF COLUMBUS
Da
Tracie Davies, Director
Department of Public Service
APPROVED AS TO FORM AND CORRECTNESS:
Richard C. Pfeiffer, Jr., City Attorney
CITY OF DUBLIN
By:
Marsha I. Grigsby
City Manager
Da
EXHIBIT " A "
The scope of work for the Improvements within Dublin's corporation limits includes resurfacing of
Sawmill Road between SR 161 and I -270 and replacing and / or installing ADA ramps at Sawmill Road
and SR 161.
EXHIBIT B: CITY OF DUBLIN'S ESTIMATE
REF. NO. ITEM NO.
DESCRIPTION UNITS SECTIO _(A_ SECTION (B)
RESURFACING
TOTAL Total
16
254
PLANIN AS CONCRE (1" TO 3 "), AS PER PLAN
SQ YD
698.00
11,060.00
11,758.00
$1.10
$12,933.80
21
407
COVER AGGREGATE
TON
1.86
29.49
31.00
$7.00
$217.00
22
407
TACK COAT
GALLON
69.80
1,106.00
1,176.00
$2.00
$2,352.00
202
ADA WALK REMOVED
ASPHALT CONCRETE, SURFACE COURSE, (HEAVY TRAFFIC), PG70-
312.00
150.00
420.00
376.00
1,258.00
*NEW
31
448
22M t1.5" 1
CU YD
29.08
460.83
490.00
$171.00
$83,790.00
RESURFACING TOT $99,292.80
.90
44
608
ADA CURB RAMPS
ADA CURB RAMP
1.00
1.00
1.00 1.00 4.00
$130.00
$520.00
45
608
ADA DETECTA WARNINGS, TYPE E _
RAMP #1
RAMP #2
RAMP #7
RAMP #8
$170.00
3
202
ADA CURB AND GUTTER REMOVED
LIN FT
21.00
20.00
38.00
32.00
111.00
5
202
ADA WALK REMOVED
SQ FT
312.00
150.00
420.00
376.00
1,258.00
*NEW
202
ADA CONCRETE M REMOVED
SQ YD
60.00
2.50
250
2.50 2.50 10.00
60.00
12
203
ADA EXCAVATION
CU YD
150
150
1.50
1.50
6.00
43
608
ADA CONCRETE WALK, 8"
SQ FT
335.00
171.00
432.00
436.00
1,374.00
.90
44
608
ADA CURB RAMPS
EACH
1.00
1.00
1.00 1.00 4.00
$130.00
$520.00
45
608
ADA DETECTA WARNINGS, TYPE E _
EACH
1.00
1.00
1.00 1.00 4.00
$170.00
$680.00
48
609
ADA COMBINATION CURB AND GUTTER, TYPE STANDARD
LIN FT
21.00
20.00
38.00 32.00 111.00
$18.05
$2,003.55
*NEW*
609
ADA CONCRETE MEDIAN
SQ YD
13.80
13.80
$79.60
$1,098.48
57
614
ADA LAW ENFORCEMENT OFFICER WITHOUT PATROL CAR
HOUR
2.50
250
2.50 2.50 10.00
$53.00
$530.00
58
614
ADA MAINTAINING TRAFFIC, AS PER PLAN
EACH
1.00
1.00
1.00 1.00 4.00
$30.00
$120.00
65
625
ADA PULLBOX, 11" x 18 x 18" D
EACH
1.00
1.00
$880.00
$880.00
66
625
CONDUIT, 1 ", 713.04 * *CONTINGEN **
LIN FT
100.00
100.00
$12.00
$1,200.00
6
625
CONDUIT, 2 ", 713.04 * *CONTINGENCY **
LIN FT
100.00
100.00
$16.00
$1,600.00
68
625
GROUND ROD * *CONTINGENCY **
EACH
2.00
2.00
$25700
$514.00
70
625
T * *CONTINGENCY **
LI N FT
200.00
200.00
$17.50
$3,500.00
ADA REMOVAL OF GROUND MOUNTED SIGN AND STORAGE, RE-
71
630
EACH
1.00
1.00
$300.00
$300.00
ERECTION
76
632
DETECTOR LOOP, AS PER PLAN
EACH
2.00
2.00
$990.00
$1,980.00
77
632
LOOP DETECTOR LEAD -IN CABLE * *CONTINGENCY *"
LIN FT
200.00
200.00
$4.00
$800.00
82
644
CROSSWALK LINE, 10"
LIN FT
230.00
230.00
$3.00
$690.00
*NEW*
644
REMOVAL OF PAVEMENT MARKING
LIN FT
525.00
525.00
$6.00
53.150.00
93 644
105 653
107 65
114 SPECIAL
116 SPECIAL
STOP LINE, 20" LIN FT 60.00
ADA TOPSOI FURNISHED AND PLACED _ CU YD 1.00
ADA SEEDING AND M ULCHI N G SQ YD 2.00
ADA CONCR CUR 12" BEHIND WALK LIN FT 23.20
ADA PEDESTRIAN REMOTE PUSHBUTTON PEDESTAL, AS PER EACH
PLAN
60.00
1.00 1.00 1.00 4.00
2.00
2.00 2.00
8.00
$1.0
$8.00
23.20
20.00 15.40
81.80
$15.10
$1,235.18
1.00
1.00
2.00
$2,350.00
$4,700.00
ADA CURB RAMP TOTAL: $40,45
EXHIBIT B: CITY OF DUBLIN'S ESTIMATE
REF. NO. ITEM NO. DESCRIPTION UNITS SECTION (A ) S ECTION (B) TOT Total
SUMMARY
RESURFACING TOTAL: $99,292.80
ADA CURB RAMP TOTAL: $40,456.21
CITY OF COLUMBUS' INSPECTION SERVICES ( @9 %): $12,577.41
CITY OF DUBLIN'S TOTAL: $152,326.42
8
2014 STREET MAINTENANCE PROGRAM
SAWMILL ROAD EXHIBIT
7V.
.... ..... ....
Ic grip 6
SAWMILL ROAD RESURFACING - CITY OF DUBLIN PORTION
CORPLIMIT
6/25/2014 CM OF DUBLIN PROJECT NO. 14-001-CIP
Ci ty of Dublin