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HomeMy WebLinkAboutResolution 56-14RECORD OF RESOLUTIONS Dayton Leg Blank. Ina, F N 300 Resolution No. Passed . 20 56 -14 A RESOLUTION DECLARING CERTAIN CITY -OWNED PROPERTY AS SURPLUS AND AUTHORIZING THE CITY MANAGER TO DISPOSE OF SAID PROPERTY IN ACCORDANCE WITH SECTION 37.08 OF THE DUBLIN CODIFIED ORDINANCES WHEREAS, the City of Dublin possesses certain vehicle and equipment assets used in the performance of its daily operations; and WHEREAS, these vehicle and equipment assets have reached the end of their useful life for City purposes; and WHEREAS, it has been determined that the City should maximize the return on investment by selling these assets; and WHEREAS, the City has chosen GovDeals as the vendor to implement an internet auction. NOW, THORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, C of the elected members concurring: Section 1. The City Manager is hereby authorized to dispose of personal property, vehicle and equipment assets that have been declared as surplus through the use of internet auction. Section 2 . This auction will be conducted using a third -party contractor, namely: GovDeals, www.GovDeals.com Greg Thomas, Client Services Representative 5907 Carmichael Place Montgomery, Alabama 36117 Telephone No. (800) 613 -0156 The contract outlining the specifics of the terms and conditions under which this contractor will carry out this service to the City can be made available upon request to the Department of Finance. Section 3. The Council of the City of Dublin here by declares the property listed in the attached Exhibit as surplus and authorizes the City Manager to dispose of said property in a manner consistent with Section 37.08 of the Dublin Codified Ordinances. Section 4. This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this QZ 31/j day of 2014. i &(_ Mayor - Presiding 6fficer I_"21 *U O_� Clerk of Council Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager / - hxc Date: June 19, 2014 Initiated By: Michelle Crandall, Assistant City Manager Darryl Syler, Fleet Manager Memo Re: Resolution 56 -14 — Disposal of City -Owned Property (Vehicles and Equipment) Summary Section 37.08 of the Dublin Codified Ordinance requires City Council authorization for disposal of all motor vehicles or other property valued at $5000 or above. As Council is aware, a replacement schedule for vehicles and equipment is identified as part of the Capital Improvements Program (CIP). Before vehicles are taken out of service, an evaluation is completed as to current condition and maintenance history. If, after the evaluation, the vehicle is determined to have had minimal maintenance costs and staff believes the vehicle provides continued value to the City, the vehicle will be maintained as part of the City's fleet and the replacement schedule will be modified. Resolution 56 -14 authorizes the City Manager to dispose of certain vehicles and equipment that are no longer in service. The motor vehicles and pieces of equipment which fleet has identified for auction are detailed in the attached Exhibit. Vehicles The following vehicles are identified for auction: #2208, #2429, and #2347. Equipment The following equipment will be replaced: #7706 and #8232. The vehicles and equipment will be sold by internet auction, as authorized by Section 37.08 of the Dublin Codified Ordinance. Upon approval of this resolution, bidding will open as soon as practicable and will remain open the required minimum of two weeks. This information will be posted on the City of Dublin website, along with a link to take customers directly to the auction website at www.GovDeals.com Under the terms of the City's agreement with GovDeals, the City will pay a commission to GovDeals of 7.5% of sale proceeds; however, the City will incur no cost unless the items are sold. The GovDeals site is well -known among public entities and will provide a broad pool of prospective buyers for City surplus items. Recommendation Staff recommends adoptions of Resolution 56 -14 at the June 23, 2014 Council meeting. EQUIPMENT TO BE AUCTIONED I S erial Number Make & Model Asset # Dept. Mileage Reason for Selling 2 Year 2002 1HTSDADR61H406608 INTERNATIONAL PLOW TRK 2208 STREETS 6416 HRS Broken camshaft, blown mot or ( WILL REPLACE 2015) 2004 1FTNX21L54ED46401 FORD F250 TRK 2429 STREETS 152,059 Dash wiring harness and cluster bad 2003 1GCEK14V43Z272708 CHEVY 1500 TRK 2347 STREETS 89,796 4 wheel drive tran sfer case bad 1997 97D140337 BANDIT 280 XP CHIPPER 7706 STREETS 2787 HRS Replaced by #71465 1999 14082 BANDIT 280 XP CHIPPER 8232 STREETS 1806 HRS Replaced by #71254