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HomeMy WebLinkAbout06-09-14 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting LEGAL BLANK. INC., FORM NO. 10148 June 9, 2014 2Q CALL TO ORDER Vice Mayor Gerber called the Monday, June 9, 2014 Regular Meeting of Dublin City Council to order at 6:00 p.m. at the Dublin Municipal Building. ADJOURNMENT TO EXECUTIVE SESSION Vice Mayor Gerber moved to adjourn to executive session to discuss land acquisition, legal and personnel matters, specifically the investigation of charges or complaints against a public employee. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Ms. Salay, yes; Vice Mayor Gerber, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes. (Mayor Keenan and Mr. Peterson joined the session in progress. Mr. Lecklider was absent (excused). The meeting was reconvened at 7:05 p.m. ROLL CALL Members present were Mayor Keenan, Vice Mayor Gerber, Ms. Chinnici - Zuercher, Mr. Peterson, Ms. Salay and Mr. Reiner. Mr. Lecklider was absent (excused). Staff members present were Ms. Crandall, Mr. Smith, Ms. Readler, Mr. Hartmann, Mr. McDaniel, Mr. Foegler, Ms. Mumma, Ms. O'Callaghan, Chief von Eckartsberg, Mr. Wagner, Mr. Hammersmith, Mr. Hahn, Mr. Langworthy, Ms. Puskarcik, Ms. LeRoy, Ms. Kennedy, Mr. Harpham, Mr. Rozanski, Mr. Thurman, and Mr. Kridler. PLEDGE OF ALLEGIANCE Mr. Reiner led the Pledge of Allegiance. SPECIAL PRESENTATIONS / PROCLAMATIONS • Presentation of Proclamation to Ben W. Hale, Jr., Smith & Hale Mayor Keenan presented a proclamation to attorney Ben Hale, Jr. in recognition of Mr. Hale's 45 years of practicing real estate development law in Dublin and Central Ohio; his volunteer service in Central Ohio, including organizations that support citizens with special needs; the financial support he has provided to numerous civic and community groups; and the important role he has played in shaping the high quality of development in the City of Dublin. Mayor Keenan added that Mr. Hale's word has always been the "gold standard" and he has always followed through on the commitments made in the development process. He invited Council Members to add their comments. Mr. Reiner noted that Mr. Hale always tried to do the right thing and make every project something better for the community. The projects that Mr. Hale worked on always turned out better for his involvement. He has enjoyed working with him over the decades and holds him in the highest esteem. Mr. Hale always went the "extra yard" to make projects better! He is a remarkable person and will be missed in the future development process in Dublin. Vice Mayor Gerber commented that he has worked with Mr. Hale over the years as Chair of Planning Commission and then as a Council Member. He noted that one could always "take his word to the bank" and he enjoyed working with him. He also enjoyed the many stories he shared over the years about golf and fishing in Canada! He views him as a "gentleman among gentlemen." Ms. Chin nici-Zuercher agreed with all of the comments made. Her sense was that Council always knew they would get the results they desired in cases where Mr. Hale represented the applicant. She always felt relieved when she learned Mr. Hale was representing an applicant. And if an applicant did not retain him for the first round of reviews, they generally retained Mr. Hale for the next round! There was no attorney as respected as Mr. LEGAL BLANK, INC.. FORM NO. 10,36 eld RECORD OF PROCEEDINGS Dublin City Council Meeting June 9, 2014 Page 2 of 14 20 Hale. Personally, she admires what he has committed to the community and to the human service community in particular. This distinguishes Mr. Hale from many others who also have the means to do this. She recalls contacting Mr. Hale about fundraising for The Miracle League field in Dublin, and he quickly responded and made a call that day to Bob Schottenstein that resulted in a $40,000 contribution. Dublin's was the first Miracle League field in the state of Ohio and is the largest league in the country. Mr. Hales initiative made this possible. She thanked him and wished him good luck. Minutes-of Ms. Salay stated that she first met Mr. Hale 19 years ago, when they were on opposite sides of a case that prompted her civic involvement in Dublin and later public office. Over the years of working with him, she began to realize how fortunate the City was to have Mr. Hale involved in the projects. If Mr. Hale did not represent an applicant at the outset of a case, he often took on the case and a much better project resulted. She thanked him and wished him the best of luck. Mr. Peterson stated that it is remarkable that all of the Council members present and those who have worked with Mr. Hale over the years would unanimously say the exact same thing! To receive these kinds of compliments from those who have been on the other side of the "bargaining table" truly demonstrates that Mr. Hale is not just an extraordinary professional, but also an extraordinary person. He thanked Mr. Hale for what he has done for Dublin. Mr. Keenan invited public testimony. Cathy A. Boring,. former Vice Mayor and Council Member noted that she has a tribute to present in Mr. Hale's honor — and enumerated the life lessons she has learned from Mr. Hale, "the master of social skills." She has learned from him not to give credence to siblings' opinions about one's future prospects; to always show respect for people; always remember to be loyal to whom you represent; get to know your audience and remember to ask them about the welfare of their families, as this establishes an atmosphere of loyalty and trust; research your subject, as in the case of the historic oak tree that led to a change in the road alignment for Hard Road; and provide choices when you are negotiating. She noted that Mr. Hale knew what the critical issues were for the individual members of Council and Planning Commission. The most important lesson she has learned from him over these years is to value family and to take time to give generously of yourself to the community and your family. She knows how important his family is to him — more than his great work and reputation. She hopes she can remember this most of all. She had a tremendous opportunity to work with Mr. Hale over 20 years and to learn so much. Thanks for the memories! She presented him a newspaper article about the infamous oak tree! Joel Campbell, former Mayor and Council Member heard that Council was presenting a proclamation to Mr. Hale tonight. Having spent a decade in this Council Chambers engaged in discourse with Mr. Hale for countless hours over zoning and development matters, he felt it was important to attend tonight to say what a wonderful job Mr. Hale has done on behalf of his clients and on behalf of the City over the years. He was always professional, always prepared, and his presentations were on target. He was courteous, respectful, willing to communicate and did a great service for his clients and for the community. All who live in Dublin and who work in Dublin have benefitted from his expertise, his time, talent and skill in accomplishing all of these things. Not everyone in the legal profession has the same level of professionalism, expertise, and talent that Mr. Hale possesses. Zoning meetings are very challenging, and Mr. Hale made his presentations very professionally and fairly — after hours of discussion at the staff level, including the Law Department. He noted that Mr. Smith has done a great job along with Mr. Hale — together, they have spent more time than anyone creating the beautiful, strong community that Dublin is today. He congratulated Mr. Hale on a great career and thanked him on behalf of the citizens for all he has done. He wished him the best in the future. Mayor Keenan invited Mr. Hale to comment. RECORD OF PROCEEDINGS Minutes_of __ Dublin City Council Meeting June 9 - 2014 Page 3 of 14 20 Ben Hale, Jr . stated that what he has heard tonight is a reflection of how he tried to live his life. He understood that it is hard to get things right in terms of zoning and development. For a city like Dublin, that does not own the land yet has the right of regulation, it is hard to "get things right." The consistency of development in Dublin is truly remarkable. His work involved conflict, yet most people in Dublin were always willing to work it out and come to the right conclusion. He truly tried to understand what Dublin was striving to accomplish and tried to lead his clients to be on the same page. One of the greatest things that will happen and that will evolve over time is the Bridge Street District. He believes it is the right thing to do. If Dublin is to continue to attract business and continue to be successful, the City needs to provide people with a place to live. To continue to service the residents in the same manner, Dublin needs to provide places for those who work here to live. The Bridge Street District is a wonderful plan, and the pedestrian bridge will change everyone's perception of Dublin. He noted that the surveys indicate that 80 percent of those responding agreed with the direction the City is taking in Bridge Street. The citizens clearly agree with this plan by a landslide! He hopes that Council stays the course, even when they encounter difficulties. He is hopeful that this vision will evolve over a 20 -year period. Every project built, if it is consistent with the Bridge Street vision, will constitute a brushstroke on a piece of art. People will look back in 20 years and recognize the vision that led the City. After 43 years, it is his personal plan to focus on other things in his life. He appreciates the proclamation and all of the Wind words from everyone. Mayor Keenan thanked Mr. Hale for his positive comments on the Bridge Street District. Given his expertise in these matters, his endorsement of the plan for the District is very important to Council. • 2014 David A. Smith Building Department Award for Innovation — presented by Ohio Board of Building Standards Tim Galvin, Vice Chair of the Ohio Board of Building Standards and Regina Hanshaw, Executive Secretary of the Board presented the award to Jeff Tyler, Chief Building Official. Mr. Galvin stated that the Board is responsible for adopting Ohio's building codes and certifying local building departments, building inspectors and Code officials. Each year, the Board recognizes one of Ohio's approximately 400 certified building departments for outstanding service to their community. The Board reviewed 13 nominations this year. In follow -up, each department's performance was reviewed, contractors and designers who work with the departments were contacted, and the Board conducted secret shopper calls to the building departments. He added that they have demonstrated exemplary customer service; dedication to public service; and furthered the mission and goals of the Ohio Board of Building Standards. Mr. Tyler thanked the Board, noting that the award represents the fine staff who work in the Dublin Building Standards and who collaborate with many other excellent City departments. He thanked Council for setting the vision for the community and acknowledged the Administration for their support. CITIZEN COMMENTS Wallace Maurer, 7451 Dublin Road stated that the topic he wants to speak to tonight is scandal, adding that Dublin comes out well in this. Between the time that President Lincoln issued his Proclamation of Emancipation and today, Americans of African descent have come pretty close to achieving justice and equality. However, much remains to be done. It is necessary to realize that while the tremendous injustices were being done to Americans of African descent, there was another race in this country, which was receiving greater injustices — the American Indians. The leaders of our country broke every promise, every treaty, and every arrangement with the American Indians and then shelved them onto reservations. There are private agencies providing assistance to them, but it is impossible to meet the needs. The City of Dublin, to its great credit, has a major monument of Chief Leatherlips in its public art collection. There is evidence in the City of American Indian activity over the years. He proposes that at some point, the American Indians are invited to the City to do a pow -wow that could parallel the Dublin Irish RECORD OF PROCEEDINGS Minutes of _ _ _ Dublin City Council Meeting BLANK, INC., FORM NO. 10148 June 9, 2014 Page 4 of 14 ME Festival! He believes that the City should consider having ethnic festivals for other groups aside from those of Irish heritage. Jim Stoycheff, 4540 Arrowhead Road, stated he is a resident of Dublin and really cares about Dublin. He is not in agreement with Mr. Hales beliefs about the Bridge Street District. He is one of the founders of the East Dublin Civic Association and has promoted residential and low- density suburban office development, along with a maximum five apartments per acre density. He cited the many empty storefronts, several Level of Service "F" traffic snarls that are generally ignored, and the proposed five - story "monster" — the Bridge Street District. Most importantly, the quality of life is quickly diminishing with the delays of three or four red light changes at the intersections resulting in driver anxiety, frustration, and anger. Ft. Lauderdale, Florida also has severe traffic problems, especially along AIA. The Commissioners there approved many high -rise buildings, causing hours of delay for motorists, some waiting for 5 -6 red light sequences. Some of those high -rise buildings went into foreclosure, including Trump Towers and The W. At a Ft. Lauderdale City Council meeting, he addressed the Mayor and Commissioners, indicating that these towers were a mistake. He urged Council to take a lesson from this — the present economy cannot support the proposed development. Even now, the traffic on Riverside Drive is abhorrent, causing the residents of Arrowhead to sell their homes. However, he does not want to move and does not want to fight traffic snarls such as the catastrophic congestion that exists on Sawmill Road. He urged Council to support low- density development throughout the City. Part of Dublin's success is because of a previous P&Z member who pushed for a maximum density of five apartments per acre. This must be kept in place. The charge to maintain a good quality of life in Dublin is to postpone or stop the proposed Bridge Street development, or at least totally tone it down. He urged Council to listen to their East Dublin Civic Association constituents. CONSENT AGENDA (Items proposed for the Consent Agenda are acted upon by a single motion and vote of Council. However, upon request of a Council Member, any proposed consent agenda item may be removed from the consent agenda for further discussion /consideration under the regular order of business.) There were no requests to remove items from the consent agenda. Ms. Chinnici - Zuercher moved approval of the actions for the eight items listed on the consent agenda. Mr. Gerber seconded the motion. Vote on the motion: Mr. Peterson; yes; Mayor Keenan, yes; Ms. Salay, yes; Ms. Chinnici- Zuercher, yes; Mr. Reiner, yes; Vice Mayor Gerber, yes. • Minutes of May 19, 2014 Regular Council meeting • Ordinance 45 -14 (Introduction /first reading) Authorizing the Execution of the City of Dublin — Tolles Career and Technical Center Bridge Street District Cooperative Agreement, and Declaring an Emergency. (Second reading /public hearing June 23 Council meeting) • Ordinance 46 -14 (Introduction /first reading) Amending Section 2 (Wage & Salary Structure /Administration), Paragraph A of Ordinance 73 -06 C�Compensation Plan for Non -Union Personnel'l for the Purpose of Incorporating Certain Job Classification Titles and Corresponding Pay Grades. (Second reading /public hearing June 23 Council meeting) • Ordinance 49 -14 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire 0.054 Acre, More or Less, Temporary Easement from Quezada Real Estate Investments, Ltd. for the Construction of Intersection Improvements at Dublin and Glick Roads. (Second reading /public hearing June 23 Council meeting) • Ordinance 50 -14 (Introduction /first reading) Amending Ordinance No. 14 -96 passed April 1, 1996, to Supplement the Description of Eligible Infrastructure Improvements Payable from the Tax RECORD OF PROCEEDINGS Minute�i__of Dublin City Council Meeting DAYTON LMAL_BLAMK. INC FORM NO 10 i a8 June 9, 2014 Page 5 of 14 Held 20 Increment Financing funds, Pursuant to that Ordinance. (Thomas - Kohler TIF) (Second reading /public hearing June 23 Council meeting) • Ordinance 51 -14 (Introduction /first reading) Declaring the Improvement to Certain Parcels of Real Property in the City's Bridge Street District to be a Public Purpose and Exempt from Taxation; Providing for the Collection and Deposit of Service Payments and Specifying the Purposes for Which Those Service Payments May be Expended; Specifying the Public Infrastructure Improvements Directly Benefiting to the parcels; and Authorizing Compensation Payments to the Dublin City School District and the Tolles Career and Technical Center. (Vrable TIF) (Second reading /public hearing June 23 Council meeting) • Resolution 40 -14 (Introduction /vote) Authorizing an Agreement between the City of Dublin and the Board of County Commissioners, Franklin County, Ohio on Behalf of the City of Dublin in order to Participate in the Franklin County Community Development Block Grant Program and Home Program and Allowing the City Manager to Extend the Cooperation Agreement until March 31, 2018. • Resolution 42 -14 (Introduction /vote) Authorizing the City Manager to Enter into a Contract with Dublin City Schools for School Resource Officer Program. SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 40 -14 Appropriating a 0.033 Acre, More or Less, Permanent Easement; and a 0.046 Acre, More or Less, Temporary Easement from Cynthia S. Tawney, for the Property Located at 20 Longview Drive for the Construction of a Multi -Use Path as Part of the Dublin Road South Phase 3 Project. Ms. Crandall stated that staff continues to work with the property owner to resolve this matter. Vote on the Ordinance: Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mayor Keenan, yes. Ordinance 41 -14 Appropriating a 0.026 Acre, More or Less, Permanent Easement; and a 0.031 Acre, More or Less, Temporary Easement from Roslyn Jane Turner and Laurence K. Watkins, for the Property Located at 15 Longview Drive for the Construction of a Multi -Use Path as Part of the Dublin Road South Phase 3 Project. Ms. Crandall stated that staff continues to work with the property owners on this matter. Vote on the Ordinance: Vice Mayor Gerber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes. Ordinance 42 -14 Adopting the Proposed Tax Budget for Fiscal Year 2015. Ms. Mumma stated that staff is requesting approval of the tax budget for fiscal year 2015. This is done in accordance with the regulations, and this budget will be filed with Franklin and Delaware counties in order to continue receiving local government funding. For 2014, the income tax revenue estimates were revised to reflect a 3.5% increase over what was originally anticipated for the year. On the expense side, based on preliminary projection for next year, the estimated expenditures were increased by 2.5 percent over what was budgeted for 2014. Staff anticipates ending 2015 with a General Fund balance of 91 percent of the expected expenditures or $58 million, which is well over the level of 50 percent set by policy. Staff did maintain the same allocation of inside millage between the Parkland Acquisition Fund and the Capital Improvement Fund. This can be discussed further at the CIP review process. Vote on the Ordinance: Mr. Reiner, yes; Mayor Keenan, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council LEGAL BLANK, INC.,FORM NO. 10148 June 9, 2014 Meeting 20 INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 47 -14 Authorizing the City Manager to Execute the Real Estate Purchase Agreement and Necessary Conveyance Documents to Acquire a 0.34 Acres, More or Less, Fee Simple Interest of Which 0.116 Acres, More or Less, is Present Road Occupied from Jen -Josh LLC, Located at 6694 Riverside Drive for the Relocation of Riverside Drive, and Declaring an Emergency. (Request to dispense with public hearing) Vice Mayor Gerber introduced the ordinance. Mr. McDaniel stated that in order to relocate and construct Riverside Drive north of Dublin - Granville Road and south of Tuller Road, it is necessary to obtain necessary property interests from various landowners in the City. This ordinance is a follow -up to Resolution 62 -13 and Ordinance 06 -13. This property was originally appraised using a comparison approach. Staff has reconsidered the value of the property, based on the income approach. Settlement has been reached with the owner in the amount of $160,000. Staff recommends that Council dispense with the public hearing and approve the ordinance by emergency. Ms. Chinnici - Zuercher moved to dispense with the public hearing and treat as emergency legislation. Ms. Salay seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mayor Keenan, yes; Vice Mayor Gerber, yes; Ms. Salay, yes. Vote on the Ordinance: Vice Mayor Gerber, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher yes; Mr. Peterson, yes; Mayor Keenan, yes; Ms. Salay, yes. Ordinance 48 -14 Authorizing the City Manager to Execute a Lease with Byers Realty LLC for the Property Formerly Owned by Byers and Sold to the City via Ordinance No. 11- 14, Consisting of 10.0 Acres, More or Less, Fee Simple Interest Located East of Village Parkway and South of Tuller Road, and Declaring an Emergency. (Request to dispense with public hearing) Vice Mayor Gerber introduced the ordinance. Mr. Foegler stated that Council authorized the acquisition of the Byers property on Village Parkway, in that it was available and needed for the future relocation of a major east/west roadway. The closing took place on June 2 and the City now owns this real estate. An opportunity has presented itself to allow for the short -term lease of the existing facilities to the current Byers operation at a rate of $15,000 per month plus its triple net with the existing tenant picking up all the expenses with the property. This is a good way for the City to offset some of its holding costs. Staff recommends Council dispense with the public hearing and approve this ordinance by emergency in order to take advantage of this near -term economic opportunity. Mr. Reiner moved to dispense with the public hearing and treat as emergency legislation. Ms. Chin nici-Zuercher seconded the motion. Vote on the motion: Ms. Salay, yes; Mayor Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes. Vote on the Ordinance: Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Salay, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes. INTRODUCTION/ PUBLIC HEARING /VOTE - RESOLUTIONS Resolution 41 -14 Appointing a Member to an Unexpired Term on the Personnel Board of Review of the City of Dublin. Vice Mayor Gerber introduced the legislation and moved to approve the Resolution with the appointment of Denise Kestner to the unexpired term of Shaun Campbell on the Personnel Board of Review. Ms. Chinnici - Zuercher seconded the motion. __ Minute�of FORM NO 10148 Held RECORD ?,F H OC ED[NGS D u Im ity ounce Meeting June 9, 2014 Page 7 of 14 20 Vote on the Resolution: Mr. Reiner, yes; Mayor Keenan, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes. Mayor Keenan noted that Council reviewed applications from many qualified candidates, making the decision difficult. Vice Mayor Gerber agreed, noting that the talent pool and interest of the citizens in Dublin is amazing, based on the applications received for service on boards and commissions. Resolution 43 -14 Reaffirming Strategic Focus Areas and Adopting the 2014 -2015 City Council Goals. Vice Mayor Gerber introduced the resolution. Ms. Crandall stated that this resolution is a follow -up to Council's goal setting session earlier this year. It reaffirms the six 2013 -2014 goals and establishes four new goals. On the dais is the modified language for the "Aging in Place" goal, based on input from Ms. Chinnici - Zuercher. This will clarify that the City's intent is not to provide social services. Ms. Chin nici-Zuercher thanked Ms. Crandall for working on this over the weekend. She appreciates Council's support of the language clarification. Wallace Maurer, 7451 Dublin Road commented regarding Goal #1— related to business development. He is aware that, historically, great empires built themselves on a collection of wealth and business, and the American empire is no exception to this. However, doesn't Council agree it is a little heavily overemphasized in goal #1? Should the City not be considering the point of the volume of the businesses and the monies being amassed? Much City legislation is business oriented and business is a priority for services such as clearing the snow so employees can get to work. Money is opportunity and the City should be constantly aware of suggesting some of the opportunities coming from this tremendous concentration of business and wealth being built in Dublin. He acknowledged that this is somewhat unfair, given there are several other goals included in the document. Vote on the Resolution: Vice Mayor Gerber, yes; Mr. Peterson, yes; Mayor Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes. (Ms. Salay was briefly out of Council Chambers.) Mayor Keenan moved to suspend the Council Rules of Order, to group Resolutions 44 -14, 45 -14 and 46 -14, together, introduced the Resolutions and asked the Clerk to read the property owner names into the record. Vice Mayor Gerber seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Mr. Reiner, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Salay, yes. Resolution 44 -14 Intent to Appropriate a 1.490 Acre, More or Less, Fee Simple Interest, a 0.384 Acre, More or Less, Fee Simple Interest; a 0.366 Acre, More or Less, Slope Easement from Property Located Adjacent to and Northeast of Dale Drive Owned by Dale Drive Properties, LLC, to Connect Dale and Tuller Ridge Drives and for the Construction of the New Park Avenue. Resolution 45 -14 Intent to Appropriate a 0.385 Acre, More or Less, Fee Simple Interest; a 0.004 Acre, More or Less, Fee Simple Interest; and a 0.320 Acre, More or Less, Temporary Easement from Property Located at 6700 Tuller Ridge Drive Owned by G&I VI Sycamore Ridge, LLC to Connect Dale and Tuller Ridge Drives. Resolution 46 -14 Intent to Appropriate a 0.013 Acre, More or Less, Fee Simple Interest and a 0.020 Acre, More or Less, Temporary Easement from Property Located at 4370 Tuller Ridge Road Owned by Store Master Funding IV, LLC to Connect Dale and Tuller Ridge Drives. r Minutes of DAYTON LEGAL BLANK, INC., FORM NO. 10148 June 9, 2014 Page 8 of 14 20 obtain property interests from three landowners: Dale Holdings, Sycamore Ridge and Store Master. Staff is in the process of obtaining appraisals and is hopeful of reaching agreement with the property owners. These resolutions begin the eminent domain process in the event the negotiations are unsuccessful. Staff plans to bid the project in July and will return to Council in August for further actions. Staff recommends approval of Resolutions 44 -14, 45 -14 and 46 -14 in order to keep the project moving in a timely manner. Ms. O'Callaghan noted that the City has been engaged in the planning and design of several public infrastructure improvement projects in the Bridge Street Corridor. This specific project is the construction of an important north /south connection between the existing Tuller Ridge and Dale Drives. These resolutions mark the beginning of the construction of the and format right -of -way system plan for the corridor. The City must Wallace Maurer, 7451 Dublin Road asked if these resolutions are symptomatic of opposition developing against the City's projects. Mayor Keenan responded that are consistent with the normal course of business for road projects. Vote on Resolutions 44 -14, 45 -14 and 46 -14: Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Mr. Reiner, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Salay, yes. Mayor Keenan moved to suspend the Council Rules of Order, to group Resolutions 49 -14 through 52 -14 together, introduced the Resolutions, and ask the Clerk to read the property owner names into the record. Vice Mayor Gerber seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici- Zuercher, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes. Resolution 49 -14 Intent to Appropriate a 0.007 Acre, More or Less, Fee Simple Interest; a 0.027 Acre, More or Less, Temporary Easement; and a 0.032 Acre, More or Less, Temporary Easement from Musca Properties, LLC, for the Property Located at 9110 Dublin Road for the Construction of Improvements at the Intersection of Dublin Road and Glick Road. Resolution 50 -14 Intent to Appropriate a 0.472 Acre, More or Less, Fee Simple Interest, of which 0.419 Acre, More or Less, is Present Road Occupied; and a 0.259 Acre, More or Less, Temporary Easement from Mary J. Williston, Trustee of the Mary J. Williston Trust, for the Property Located at the Southeast Corner of Dublin Road and Glick Road for the Construction of Improvements at the Intersection of Dublin Road and Glick Road. Resolution 51 -14 Intent to Appropriate a 0.052 Acre, More or Less, Fee Simple Interest; a 0.009 Storm Sewer Easement; a 0.016 Acre, More or Less, Temporary Easement; and a 0.054 Acre, More or Less, Temporary Easement from Stephen H. Heinlen and Kendra E. Heinlen, for the Property Located at 5300 Glick Road for the Construction of Improvements at the Intersection of Dublin Road and Glick Road. Resolution 52 -14 Intent to Appropriate a 0.008 Acre, More or Less, Temporary Easement; and a 0.024 Acre, More or Less, Temporary Easement from Larry F. Burchfield and Catherine A. Burchfield for the Property located at 22 East Osage Drive for the Construction of Improvements at the Intersection of Dublin Road and Glick Road. Mr. Hammersmith stated the City of Dublin is one of four project partners on the Dublin /Glick intersection improvement project. These are resolutions of intent to RECORD OF PROCEEDINGS Dublin City Council Meeting RECORD OF PROCEEDINGS Minutes of Dublin City Council INC.. FORM NO 10148 Held 20 Meeting appropriate necessary right -of -way to improve the intersection of Dublin and Glick Roads. The project partners are the Village of Shawnee Hills, the Ohio Department of Transportation, and the Delaware County Engineer's office. Staff has been working with the property owners, and the intersection project is currently out to bid. The project consists of adding left turn lanes in all four legs of the intersection, and includes pedestrian facilities and the improvement of the sight distance on Dublin Road north of Glick Road, near the El Vaquero Restaurant. Staff recommends approval and is continuing to negotiate with the property owners. He offered to respond to questions. Mayor Keenan thanked Mr. Hammersmith and his staff for their work on moving this forward. Mr. Reiner asked for an estimated completion date of the project. Mr. Hammersmith responded that the estimate is November of 2014, based on the assumption that construction begins in August. The utility relocation will take place in July and the first part of August. The actual intersection construction would be in August. The intent is to have the bid award before Council at the July 1 meeting. Mr. Reiner thanked the City Manager and Mayor Monahan for their work on this project. He is pleased it is on a fast track to complete. Vote on Resolutions 49 -14 through 52 -14: Ms. Salay, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes. Resolution 53 -14 Intent to Appropriate a 0.040 Acre, More or Less, Fee Simple Interest from James G. Clymer for the Property located at 7379 Sawmill Road for the Construction of Improvements at the Intersection of Sawmill Road and Hard Road. Vice Mayor Gerber introduced the resolution. Mr. Hammersmith stated that the City of Dublin is partnering with the City of Columbus to improve the intersection of Sawmill and Hard Roads. This resolution relates to acquisition of necessary right -of -way along the west side of Sawmill, south of Hard Road. This and the Resolution 54 -14 property are within the Dublin corporate limits. The City of Columbus is acquiring right -of -way on Dublin's behalf on the east side of Sawmill Road within their corporate limits. Dublin is responsible for this intersection improvement. Staff recommends approval and can respond to questions. Ms. Chinnici - Zuercher asked about the timing of the project. Mr. Hammersmith responded that they are working to have the right -of -way cleared in August. The intent is to bid the project in February of 2015 and begin construction in the spring of 2015. Vote on the Resolution: Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Mr. Reiner, yes; Mayor Keenan, yes. Resolution 54 -14 Intent to Appropriate a 0.023 Acre, More or Less, Temporary Easement from Dogwood Enterprises, LP for the Property Located at 7315 Sawmill Road for the Construction of Improvements at the Intersection of Sawmill Road and Hard Road. Vice Mayor Gerber introduced the resolution. Mr. Hammersmith stated that this is another property owner from which right -of -way is needed for the Sawmill /Hard Road intersection improvements. Vote on the Resolution: Vice Mayor Gerber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes. OTHER Acceptance of Report of Tax Incentive Review Council _ _ - - June 9; 2014 -- - Page 9 of 14 Minutes of DAYTON LEGAL BLANK, INC., FORM NO. 10148 RECORD q &FR4RFED[NGS Du lin ity ounce Meeting June 9, 2014 -- - Page 10 of 14 20 Ms. Chinnici - Zuercher, Finance Committee Chair reported that the Tax Incentive Review Council (TRIC) is chaired by Franklin County, and Dublin is a member. She asked Ms. Mumma to comment. Ms. Mumma stated that the TIRC met on May 6 to review the performance of the Tax Increment Finance Districts throughout the past year, noting any significant differences or variances in valuation from the previous year. There were no questions. Ms. Chinnici - Zuercher moved to accept the report of the Tax Incentive Review Council. Mr. Gerber seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Mr. Reiner, yes; Mayor Keenan, yes. STAFF COMMENTS Ms. Crandall reported: 1. A memo was included in the packet from the Community Services Advisory Commission requesting approval of their Items of Interest. Mr. Reiner attended their May meeting and suggested some topics, and some of these are reflected within the list. They are requesting Council discussion and approval of the items tonight. Ms. Chinnici - Zuercher provided e-mail feedback to Ms. Grigsby on the CSAC meeting, noting she was pleased that Mr. Reiner attended and suggested interesting ideas for further work by the Committee. She is supportive of the Commission's change from a passive group to an active, implementation group. Each of the members signed up for items they would be responsible for. Given the qualifications of the members, it is important to utilize their talents and skills. She asked if Mr. Reiner plans to attend CSAC on a regular basis. Mr. Reiner responded that he plans to attend their next meeting to share Council's perspectives about being proactive in executing these assignments and reporting to Council on results. Vice Mayor Gerber moved approval of the CSAC Items of Interest. Ms. Salay seconded the motion. Vote on the motion: Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mr. Peterson, yes; Mr. Reiner, yes. Ms. Crandall continued: 2. A memo regarding the bids received for solid waste services was included in the packet. The options include one for no change to the existing service, as well as some other options with changes. Staff is requesting that this matter be referred to the Public Services Committee for further review and recommendation. The Consortium would like to announce the winning bid on June 26, and therefore the Committee of Council would need to meet prior to the June 23 Council meeting so that Council could take action on June 23. Mayor Keenan asked about the options being explored. Ms. O'Callaghan responded that there are several variables associated with each of the bids and staff believes they warrant further discussion. The variables include such items as containers provided by the City of Dublin or by Rumpke, and day of the week options. Mayor Keenan agreed that the day of the week for collection is important to the residents. Ms. Crandall emphasized that one option is to maintain the services as they currently exist, and the cost for this option is at a cost less than the City is currently paying. Mayor Keenan remarked that he spoke with a SWACO representative recently who noted that the model in place in Central Ohio for solid waste services is the one everyone around the country tries to duplicate. He asked for suggested dates for the meeting. Following discussion, it was the consensus that the Committee meet at 5:30 p.m. on Monday, June 23. Everyone is welcome to attend. RECORD (1F TFnVEDINGS Minutes of Du lin City ounce _ Meeting DAYTON LEGAL BLANK, INC., FORAd! NO, 10148 Held 20 Ms. O'Callaghan stated that legislation would need to be prepared for the June 23r Council meeting, so this may be a challenge based on the timing of the Committee meeting and recommendation. Mr. Smith commented that staff can prepare the documents for Council's consideration the same evening. Ms. Salay asked if a report will be provided prior to the Committee meeting. Ms. O'Callaghan responded that a report will be prepared by staff that will compare each of the options, including pros and cons. Ms. Salay asked that this be provided in advance of the Committee meeting. Ms. O'Callaghan added that there is lots of discussion among the Consortium member communities about the desired options for each of the communities. The contract is set up so that communities can select various options, but clearly not every community can be serviced on the same day. Ms. Crandall continued: 3. The Events Administration building on Post Road has been demolished. The surrounding residents were notified of this last week. COUNCIL COMMITTEE REPORTS • Council Representative to Planning & Zoning Commission Ms. Salay reported that at the end of the roundtable portion of the Commission meeting, Mr. Taylor raised the issue of the Architectural Review Board reviewing Bridge Street District cases within the Historic District versus the Commission doing so. He was still insistent that P&Z needs to be involved in this review. She responded that Council had discussed this matter and directed that the ARB continue to be the reviewing body for all cases in the Historic District. Mr. Taylor stated that he wants to keep this open as a discussion item going forward. Council Standing Committees Mayor Keenan noted that the Public Services Committee will meet on Monday, June 23 at 5:30 p.m. to discuss the solid waste bids. There were no other Committee reports. COUNCIL ROUNDTABLE Mr. Peterson noted that a memo was included in the packet about a meeting to be hosted by the City on June 12 regarding the proposed bike trail that would connect the Martin Road area to the Columbus neighborhood to the south. The issue was brought to his attention by some Martin Road residents. He is hopeful that the interested residents attend the Thursday evening meeting to provide input about this proposed path connection. Ms. Salay asked where that concept originated and how it was advanced to the point of notifying the community of a public meeting, given she had no knowledge of it. She does not believe other Council members were aware of this proposal. Mr. Peterson responded that a resident of the Zachary Court condominiums had contacted him about this because of the nearby trees that would be taken out to accommodate this connection. Mr. Richardson was on site for staking the alignment of the path, and placement of the stakes alerted the residents to the planned path. The area residents contacted him about their concerns, and he contacted Ms. Grigsby who said staff would re- evaluate this plan. Ms. Salay stated her concern is the project has moved forward to the point of letters being sent to residents, staking of the site, and Council was not briefed on this plan. Mr. Hammersmith responded that he believes the connection was shown in the CIP listing of connections. It is one that came as a result of resident inquiries, such as Lilly Mar Court – to connect from the new Martin Road path into the Columbus neighborhood to the south. There is existing City of Dublin right -of -way that runs adjacent to the condominiums. At the time Mr. Richardson was on site looking at alignment, staff was considering including this connection in the 2014 Street Maintenance program. The intent June 9, 2014 — Page 1 of 14 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ON LEGAL BLANK, INC.. FORM NO. ?C4 iS June 9, 2014 - - Page 1 - 2 of 14 -- Held_ _ 20 was to notify people of the consideration of the project, but a resident approached Mr. Richardson with questions and he responded, which resulted in inquiries from residents. Ms. Chinnici - Zuercher asked what this path would connect to in the Columbus neighborhood. Mr. Hammersmith responded that it would connect to a public street that dead ends to the north, adjacent to the Dublin corporate boundary. There is an apartment complex on one side and a condominium complex on the other side of Welland Street. Mr. Peterson stated that if the stakes reflect the actual location of the path, the construction would basically remove all of the trees and brush. Vice Mayor Gerber asked why the City would be pursuing this connection. Mayor Keenan stated that more discussion is needed with Council about this particular path connection. Mr. Peterson stated that it was represented to him that there was concern with children being able to walk on a bike path to access the elementary school. Ms. Salay stated that this would relate to Riverside Elementary students. She pointed out that the Dublin Schools are considering redistricting, and the Lilly Mar and Martin Road neighborhoods may not continue to attend Riverside Elementary, based on some of the options being considered. That is a consideration as well. Mr. Hammersmith stated that the purpose of Thursday evening's meeting is to obtain resident input and feedback and determine the level of interest in this connection. Mayor Keenan suggested that this be discussed at the next CIP session, given the concerns expressed. Ms. Salay stated that if letters are sent to residents about a public meeting, Council should be informed at the same time. Mayor Keenan asked staff about next steps. Mr. Hammersmith stated that the public involvement meeting will be held on Thursday evening to obtain resident feedback and input and the information will be brought back to Council. Ms. Crandall stated that this item will also be discussed at the CIP workshop in August. Mr. Peterson asked if the fact that the City already owns the property is why it can be done as part of the Street Maintenance program versus as a separate project. Mr. Hammersmith responded that this is the most efficient way to construct a path connection as this is a very small project to stand alone. Mr. Peterson summarized that, based on what he has heard, it is possible for a small connection to be staked and built without the project ever coming to Council for further review. Mr. Hammersmith reiterated that staff would ensure that Council was aware of the connection to be included in the Street Maintenance program. The intent with the public meeting on Thursday is to obtain resident input and feedback. Mr. Richardson was walking the alignment and was asked about the plans, which resulted in this issue. Mayor Keenan commented that it does indicate the importance of staking a proposed project to inform the residents of the project. Ms. Salay: 1. Commented about the adult family homes legislation and the revised schedule for review. She asked that staff notify all of the individuals involved about the change of the timing for the next hearing. Mr. Smith responded that staff plans to advise the residents of the status. The residents have been very engaged with the consultant working on the City's behalf on this matter. Ms. Salay asked that all of Council be copied on any additional information communicated to the residents about the next hearing. 2. Noted that she was surprised with the information in the packet about the Tullymore Drive median installation. She understands that there were some public meetings held with the neighborhood. She heard about this project and contacted Mr. Lecklider, who was not aware of these meetings as their Ward representative. She does not necessarily believe this is a bad idea, but some might consider this as traffic calming measures. She wants to ensure the City is adhering to the traffic calming policy in place — and if not, that Council has knowledge about the public meeting process and any policy changes. RECORD OF PROCEEDINGS Minutes of Dublin City Council LEGAL BLANK, INC., FORM NO. 10148 June 9, 2014 Page 13 of 14 Held - Meeting 3. Noted that she attended a concert on Friday at the Columbus Commons and then walked to the Arts Festival. This provided an opportunity as a pedestrian to be on the street and engaged with the new condominiums and apartments built in the area. As a result, she is very excited about the greenspace and various projects contemplated for the Bridge Street District. She noticed that all of the new buildings were constructed of brick and stone — they do not include siding or hardi plank. Going forward, Council needs to be mindful of this, even though developers are resistant. She is pleased she will be serving on the Planning Commission for these reviews. As Council moves forward with Bridge Street Code revisions, the wording may need to change in regard to building materials — ensuring the buildings look beautiful 50 to 100 years in the future. Ms. Chinnici - Zuercher: 1. Asked staff to make request to the Dublin Schools that the City receive their Board meeting minutes in a timelier manner, given the number of sets of minutes in this packet. It would be helpful to have these earlier in case there are questions or issues to address. 2. Noted that she and Mr. Lecklider attended the JASCO meeting held at the Abbey Theater at the Rec Center on June 2. A letter of thanks was sent by the Director of JASCO. Mr. McDaniel and his staff were also in attendance. It was quite exciting, given that Memorial Tournament winner Hideki Matsuyama is from the Saitama prefecture in Japan, the home of many of the meeting attendees! 3. Commented about the memo in the packet from Ms. LeRoy and Ms. DiSalvo regarding sponsorships for the Independence Day events and the Dublin Irish Festival. Congratulations to them on their continued ability to obtain these sponsors! She thanked the corporate community who continue to participate in sponsorships for City events. Mr. Reiner 1. Commented regarding the need for a bike path connection from the Dublin Arts Center to Emerald Parkway. This would be a small project and would allow pedestrians and bicyclists access to the Dublin Arts Center. Ms. Chinnici - Zuercher stated that the path should continue all the way to Scioto Park. She suggested that staff look into this. Ms. Crandall responded that as the City continues to look at access to the waterway, there may be some potential for this connection to be made. Mayor Keenan asked that this item be included in the CIP agenda in August. He, too, is interested in such a bike path connection. 2. Noted that Dublin was named as the "Happiest Suburb in America." After he reviewed the criteria, he enjoyed the fact that many of the cities lower on the list were on the coast or in the mountains. It is important not to forget that here at home is the best place you can be! He hopes everyone gets the word out that Dublin residents should be happy! Mayor Keenan: 1. Thanked staff for the efforts regarding the Memorial Tournament. There were many opportunities at the Tournament for business connections and relationship building. 2. Noted that a US 33 Corridor meeting was held on May 27 and was very productive. Eric Phillips, Marysville's Economic Development Director was in attendance along with Union County representatives. 3. Reported that the May 28 Regional luncheon regarding I- 270/33 held at the Muirfield villa was very successful in terms of engaging all of the interested parties with respect to the future construction at the interchange. 4. Noted that on Friday, May 30, an event was held at the Pavilion for the Tournament and was attended by several Council members. 5. Reported that on Monday, June 2, he and Vice Mayor Gerber hosted the President and CEO of Yokohama Industries at Muirfield Village Golf Course. They, too, were very excited about the golfer from Japan who won the Tournament. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC. FORM NO. 10148 June 9, 2014 Page 14 of 14 Held — 20- I' 6. Participated in the Dewey's Pizza ribbon cutting on June 3, together with Margery Amorose of the Dublin Chamber. 7. Noted that on June 4, he joined City staff in a tribute to Officer John Kreuz on his last duty day. Officer John Kreuz is retiring after 33 years of service in Dublin. 8. Reported that all of Council participated in the dedication of ""Daily Chores" on June 5 at the Bridge and High Street plaza. He thanked the Dublin Arts Council and Mr. Reiner for their efforts on this. 9. Noted that on Saturday, June 7, he attended the opening ceremonies of the first annual Shamrock Games for Special Olympics held at Dublin Jerome High School. There was a large turnout and this is a wonderful venue for this first Shamrock Games event. ADJOURNMENT The meeting was adjourned at 8:30 p.m. Mayor – Presiding Officer Clerk of Council