Loading...
HomeMy WebLinkAbout23-93 Ordinance AMENDED RECORD OF ORDINANCES Dayton Legal Blank Co, Form No, 30043 Ordinance No. _~~23-~9~3___ (Amended) Passed ______19 _ AN ORDINANCE REPEALING ORDINANCE NO. 17-90 ("COMPENSATION PLAN") AND ALL AMENDMENTS THERETO (ORDINANCE NO.' S 47-90, 37-90, 51-90, 72-90, 107-90, 21-91, 12-92, 89-92, AND 97- 92) AND ADOPTING IN LIEU THEREOF A NEW COMPENSATION PLAN f""'"" FOR THE CITY OF DUBLIN. l.... WHEREAS, Council has determined, upon the recommendation of the City Manager and the Director of Personnel & Purchasing, that it is desirable to adopt a new "Compensation Plan" for employees of the City of Dublin, with the exception of those within the bargaining units covered by the Contract between the City and the Fraternal Order of Police, Capital City Lodge No. 9. ; and; WHEREAS, Council believes it is beneficial to repeal Ordinance No. 17- 90, and any amendments thereto, as referenced above, for the purpose of consolidating all effective provisions regarding compensation into a single piece of legislation referred to as the new "City compensation Plan"; NOW THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, ~ of the elected members concurring that: SECTION 1. The sections that follow shall hereby constitute the "City Compensation Plan" and that this Plan shall supersede all previously enacted legislation relating to compensation and other related areas contained within the Plan. This Plan shall be administered and maintained by the City Manager and the Director of Personnel & purchasing, pursuant to the provisions of the Charter and the Code of Personnel Practices and Procedures ("Personnel Code"). SECTION 2. WAGE & SALARY STRUCTURE/ADMINISTRATION A. The following schedule includes a complete listing of all City job classif icatio'ns and corresponding pay grades, grouped .,- categorically by function, covered by this Compensation Plan: f r ! ..... Financial. Accountinq. & Taxation Classification Pay Grade Accounting Assistant 7 Tax Administrator 17 Assistant Finance Director 18 Director of Finance 24 Buildinq Requlation Classification Pay Grade Permit Technician 4 Building Inspector (Certified) 12 Electrical Inspector (Certified) 13 Director of Building Standards (Certified Building Official) 22 General Clerical Classification Pay Grade Records Clerk 2 Clerk/Typist 2 Clerical Specialist 4 Secretary 4 Administrative Secretary 7 Executive Secretary 9 Computer & Information Systems Classification Pay Grade Information Systems Coordinator 14 ........ Criminal Justice ~, Classification Pay Grade ~ Clerk of Court 8 Community Service Coordinator 10 court Administrator/Probation Officer 17 Desiqn. Draftinq. & Graphics Classification Pay Grade GIS/CAD Technician 7 Enqineerinq Classification Pay Grade Engineering Project Inspector 11 Traffic Signal Technician 15 Chief Engineering Technician 15 Chief Engineering Project Inspector 16 Assistant Director of Engineering (Assistant City Engineer) 20 Director of Engineering (City Engineer) 22 ~ ",-w""""""""""", -ll ~ , ~i! ",- _""''''''''.",.......-,'"',..':'''..'<,......."..'.j,..,',.,',,__;~...'''''''''''''''....~W<'''"_'-'.''. "'_.-,=,-----,..".,"',...',"~'~"~-,.,.,--"'--. ',Ill', ......,...",..~,_ _'-".1 _.~"~,___"~",,,,,~___,~_""_~~_",u f~ , I'll Ii t RECORD OF ORDINANCES Dayton Legal Blank Co. Fonn No. 30043 ,----- . 23-93 Passedm. _ mnmUmm_m __m.m___.19.._. I Ordmance No. mmn..m__._. Page 2 Law Enforcement I Classification Pay Grade Police Clerk 3 r Communications Technician 7 Chief Communications Technician 9 L Police Lieutenant 21 Chief of Police 23 Lecrislatiye Classification Pay Grade Clerk of Council 12 Service & Maintenance Classification Pay Grade custodial Worker 1 Automotive Service/Custodial Worker 1 Maintenance Worker 6 Sign Worker 7 Maintenance Crew Leader 11 Automotive Mechanic ( Cert if ied) 11 Maintenance Supervisor 14 Superintendent of Maintenance 21 Assistant Director of Service 23 Parks & Recreation Classification Pay Grade Parks Maintenance Worker 5 Parks Horticulturalist 10 Urban Forester 10 Parks Maintenance Crew Leader 10 Recreation Coordinator/Supervisor 14 Parks Administrator 16 Director of Parks & Recreation 21 ,.... ! Personnel. Purchasincr. & General Administration .... Classification Pay Grade Personnel & Purchasing Assistant 7 Management Assistant 16 Director of Personnel & Purchasing 21 Development. Plannincr & Zonincr Classification Pay Grade Zoning Inspector 11 Development Review Specialist 16 Planner 16 Landscape Architectural/Design Planner 16 Senior Planner 17 Director of Planning 22 Director of Development 25 Public Information/Special Events Classification Pay Grade Communication Specialist 11 Public Information/Special Events Coordinator 16 In accordance with the provisions contained in Section 163.04 (g) (3 ) of the Dublin Administrative Code, the City Manager may, at his discretion, establish the classification title of Assistant City Manager to be used in conjunction with any existing Depart- ment/Division Head classification title and designate the incum- bent employed within such classification to serve in this joint capacity at the pleasure of the City Manager. Under such condi- tions, the incumbent designated to serve in such capacity shall ....... assume the title of Assistant City Manager in conjunction with ! his/her existing permanent job title. If under the aforemen- i..., tioned conditions, the City Manager desires to reassign the pay grade and range of the effected classification, such reassignment shall be subject to the approval of Council by Ordinance amending Section 2 A. and B. of the "Compensation Plan". B. The following schedule includes a listing of pay grades with their corresponding pay ranges for all City job classifications specified in Section 2 A. Pay Grade Pay Rancre 1 $16,560 - $24,026 2 $17,181 - $24,794 3 $18,113 - $25,782 4 $18,837 - $27,647 5 $19,355 - $28,628 ""'"<"~'''"Il1",L..'''U ..l'l,)l,~^, :~...."IR ~T, ..P.,., -'''''''''''^'''~'.'!'~''1'i'''"''_'''''-''''''''~ ... "'"-"...."-"'-~,_.~,'~~~-~" -^ -'-'-'~'''~-- RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 Ordinance No. 2_3__9_~mu_ Passed n_ ____ mmnnn_m_nnnn m_19n Page 3 Pay Grade Pay Ranqe 6 $20,183 - $29,073 C.. 7 $20,700 - $29,622 , . 8 $21,218 - $30,280 9 $22,770 - $31,816 10 $23,805 - $32,913 11 $24,840 - $34,559 12 $25,358 - $35,107 13 $26,393 - $36,204 14 $26,910 - $36,753 15 $27,428 - $37,301 16 $27,945 - $39,715 17 $33,638 - $46,627 18 $35,190 - $48,272 19 $36,225 - $51,564 20 $37,260 - $52,661 II 21 $37,778 - $53,209 22 $40,883 - $58,695 23 $42,435 - $60,341 24 $43,470 - $61,438 25 $47,610 - $68,020 C. The starting annual rate of pay, upon appointment to any position within one of the aforementioned job classifications specified in r-. Section 2A., shall be determined by the Director of Personnel & ! . Purchasing in consultation with the particular Department/Divi- ~ sion Head in question and shall be based on the relative quali- fications of the candidate and the existing market conditions. Said starting annual rate of pay shall be recommended to the City Manager for final approval. No starting rate shall be less than the minimum nor exceed the maximum of the established pay range for that particular job classification. D. The City Manager shall have the authority to approve "merit" pay increases within the aforementioned pay ranges specified in Sec- tion 2B. Said "merit" pay increases shall be determined based on a written evaluation of the individual employee's job performance by the employee's supervisor and Department/Division Head. Said evaluation shall be accompanied by a pay increase recommendation from the employee's Department/Division Head which, in no instance, shall exceed 5.5%. Said evaluation and recommendation shall be processed on the appropriate forms as prescribed by the Director of Personnel & Purchasing or the City Manager. E. The City Manager shall also have the authority to approve "equity" pay increase adjustments when, in the judgement of the I City Manager, there exists an inequity in a particular employee's I pay level relative to the pay level of other equally qualified II and productive employees within the same job classification. I Said "equity" pay increase adjustments shall be based on a I written evaluation of the employee's performance by the I employee's supervisor and Department/Division Head and a written I. pay increase adjustment recommendation from said Department/Divi- C. II sion Head. Said evaluation and recommendation shall be processed I on the appropriate forms as prescribed by the Director of i Personnel & Purchasing or the City Manager. III F. The City Manager shall have the authority to approve either "merit" pay increases or "equity" pay increase adjustments at any II point after the completion of a new employee's probationary period or, in the case of existing employees, at any point during the year as recommended by the employee's Department/Division Head and the Director of Personnel & Purchasing. G. All pay increases shall be subject to the ability of the annual budget and appropriations to fund these increases. H. The type of payroll system and the payroll schedule shall be determined by the City Manager in consultation with the Director of Finance and the Director of Personnel & Purchasing. I I I I I .,,~, m."........".u." ~I._ .::Ii" , , RECORD OF ORDINANCES Dayton Legal Blank Co. Fonn No. 30043 23-93 Passed__n nmnnm__ _n_n___n_ ___n______19__n__ I Ordinance NO._nm___mmnn Page 4 I. The wage/salary structure listed in Sections 2A. and 2B. of this Ordinance shall be reviewed annually by the Director of Personnel & Purchasing and the City Manager to evaluate the competitiveness [ of said structure with market conditions. Any adjustments deemed necessary shall be proposed to Council in the form of an Ordinance and if approved by Council, said adjustments shall be effective January 1 of each year. J. Sections 2A. and 2B. of this Ordinance shall be amended as often as appropriate to inc 1 ude new job classifications, pay grades, and pay ranges. K. The City Manager shall determine equitable compensation rates for Seasonal, Temporary, Emergency, and Part-Time positions with the minimum being the prevailing Federal "Minimum Wage". SECTION 3. HOLIDAYS (NOT APPLICABLE TO POLICE RADIO DISPATCHERS) A. All employees serving in full-time or part-time permanent positions shall receive paid time off for the following observed holidays, based on the number of hours they are scheduled to work on the day on which the holiday is observed: New Year's Day President's Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day [ B. In the event that a non-exempt employee, serving in a full-time permanent position, is required to work on any of the aforemen- tioned observed holidays, that employee shall be entitled to: 1. straight time pay for all hours worked if eight (8) hours or less are worked, and the appropriate overtime rate for any hours worked in excess of eight (8 ) hours; 2. at the employee's option, eight (8 ) hours payor eight (8) hours compensatory time at the straight time rate; and 3. one hour of compensatory time at the straight time rate for each two (2 ) hours worked, to a maximum of four (4 ) hours compensatory time. C. In the event that a non-exempt employee, serving in a part-time permanent position, is required to work on any of the aforementioned observed holidays, that employee shall be paid at the rate of double-time for all hours worked on that holiday. D. In the event that the Federal and/or State government(s) shall designate a specific day of the week or a specific date for any of the aforesaid holidays, then City holidays will be observed in accordance with sid designation. E. In the event that any of the aforesaid holidays should fall on a saturday, the Friday immediately preceding shall be observed as the holiday. In the event that any of the aforesaid holidays should fall on a Sunday, the Monday immediately succeeding shall [ be observed as the holiday. SECTION 4. HOLIDAYS (APPLICABLE ONLY TO POLICE RADIO DISPATCHERS) A. The provisions of this Section are applicable only to employees serving in Full-Time Permanent positions. B. The following are designated as paid holidays: New Year's Day President's Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day .....,.,..,.>1<-...<. .,." - ~ ~ RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 Ordinance No. 23='3n 00 Passed mm mnnnmnmm nmn nnn19n 0 1= Page 5 I C. Each holiday which is observed on an employee's regularly sche- I duled workday shall be worked by the employee unless the employee is excused from work. However, the Division of Police may sche- I [ dule the workforce as necessary to provide adequate coverage to I the city. I I I r . D. Employees may request to be scheduled off on a particular holiday by timely request to the Chief of Police. Such request may be I granted, at the sole discretion of the Chief of Police, provided the granting of the request would not effect the normal opera- tions of the Division or the normal level of service to the com- munity. Conflicts involving multiple requests shall be resolved by the Chief on whatever basis the Chief, in his sole discretion, deems appropriate. E. If a holiday falls on an employee's regularly scheduled day off and the employee is not required to work the holiday, or if the employee is excused from work, the employee shall receive eight (8) hours compensatory time at the straight time rate, provided that the employee was not absent without authorized leave on either the work day before or after the holiday. An employee on sick leave the workday before or after the holiday may be required to present a doctor's certificate in order to receive credit for eight (8) hours of compensatory time. F. When an employee work a holiday on his regularly scheduled workday, he shall be entitled to: 1. straight time pay for all hours worked if eight (8) hours or less are worked, and the appropriate overtime rate for any hours worked in excess of eight (8) hours; 2. at the employee's option, eight (8) hours payor eight (8) ~ hours compensatory time at the straight time rate; and I ~ 3. one hour of compensatory time at the straight time rate for each two (2) hours worked, to a maximum of four (4) hours compensatory time. G. When an employee works a holiday on his regularly scheduled day off, he shall be entitled to: 1. double time pay for all hours worked; 2. at the employee's option, eight (8) hours payor eight (8) hours compensatory time at the straight time rate. SECTION 5. PERSONAL LEAVE A. Effective January 1 of each year, all employees serving in Full- Time Permanent positions shall receive four (4) days (32) hours of Personal Leave. However, in the event an individual is ap- pointed on or after November 1 of any given year, that individual shall receive only one (1) day of Personal Leave. Personal Leave shall be used at the employee's discretion, provided that it is approved in advance by the employee's Department/Division Head via the use of a Leave Request Form. Personal Leave shall be used within the same calendar year in which it is allocated and shall not be carried over to the next calendar year. B. In the event that an employee is laid off from City service, said employee shall be compensated for all unused personal leave at ~ the rate of pay in effect at the time of lay-off. In the event ! that an employee is terminated or resigns from City service, said ! , employee shall also be compensated for all unused personal leave ..... at the rate of pay in effect at the time of termination or resignation, with the exception that said employee will not be eligible for such compensation if said employee is terminated or resigns within his/her first six (6) months of employment. Fur- thermore, in the event that an employee resigns or separates service without providing at least ten (10) calendar days written notice prior to his/her last working day, said employee shall forfeit his/her right to compensation for such unused personal leave. SECTION 6. SICK LEAVE A. All employees serving in Full-Time Permanent positions shall be entitled to sick leave with pay for those reasons listed in the Personnel Code, Section 8.04 and as per the governing procedures set forth in the aforementioned section. I I _._'~ ~ ",.... ~"""""'.--~ PI RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 . 23-93 I Ordmance No. mU_U__m__ Passed n____Um _mm nmn19_ I I C_, Page 6 I B. Any employee of the City, other than an elective officer, who has i an accrued but unused sick leave balance from the State of Ohio I or any political subdivision of the State of Ohio, and who is C eligible to earn sick leave with the City of Dublin, shall be ! entitled to have this accrued but unused sick leave balance from these employers transferred for use with the City of Dublin, provided that said employee is hired by the City of Dublin within ten (10) years after his/her date of resignation/separation from any of these past employers with the state or any political subdivision thereof. C. Sick leave shall accrue at the rate of one and one-half (1.5) work davs ( Le. 12 hours) per month of service with the Citv. D. An employee shall not earn sick leave for any month unless he/she is in full pav status for that month, i.e. on duty or on approved leave with pay for at least twenty (20) work days during said monthly period. !I E. If any employee fails to submit adequate proof of illness, II injury, or death in the immediate family when requested by the City under the provisions of the Personnel Code; or in the event that such proof is submitted but does not provide satisfactory evidence, such leave shall be considered unauthorized leave and I shall be without pay. F. In the event of a death in the immediate family, an employee I I shall be entitled to up to three (3) consecutive days of sick I leave for a funeral service and/or burial and an additional two (2 ) days of sick leave for such services out of state, if needed for these purposes. Additional days off may be approved at the discretion of the City Manager. r-: G. Sick leave shall accrue without limitation. I ~ H. After at least ten (10) complete years (Le. 120 months) of continuous service with the City, employees who are laid off or who qualify for retirement benefits under the Public Employee's Retirement System, and actually retire from City service, shall be entitled to receive payment for accrued unused sick leave. The rate of pay for such accrued unused sick leave shall be at the employee's standard hourly rate of pay at separation 'I multiplied by one-third (1/3) of the total number of accrued 'I unused sick leave hours. Total payment under this provision I shall not exceed 480 hours (60 paid days) . In the event an i employee dies while in the employ of the City, except as provided II for in the section immediately following, and the employee !I qualifies for his/her respective retirement, his/her spouse, or I secondarily, his/her estate, shall be paid the aforementioned ! rate of redemption for accrued unused sick leave. i I I I. If an employee is killed while performing hiS/her authorized, I I assigned job duties, his/her surviving spouse, or secondarily, I hiS/her estate, shall be paid for one hundred percent (100%) of i the value of the employee's accrued but unused sick leave, at the I standard hourly rate in effect at the time of death. The amount so paid shall constitute payment in full for all accrued and I unused sick leave credited to the employee. I SECTION 7. VACATION LEAVE I A. All employees serving in Full-Time Permanent positions shall be ! entitled to vacation leave with based the following I r pay upon I schedule: W I I Complete Years of Accrued Vacation i Public Service Hours Per Year I o Year - 1 Year 40 Hours I 2 Years - 4 Year 108 Hours i 5 Years - 10 Years 140 Hours I 11 Years - 15 Years 160 Hours I 16 Years - 20 Years 178 Hours I 21 Years or more 208 Hours i I B. An employee of the City, who has prior public service with any I I state government or any political subdivision thereof, may i receive credit for hiS/her prior service with these employees for I I the purpose of computing the amount of his/her vacation leave I I with the City, if the nature of said service is relevant to the I nature of hiS/her service with the City of Dublin. I I I '''''_'''''__,ll,U ~=,~~ - -'-''''''''~,~'''''',~ ~. .. J I ~~' ^ _._~,,---_._>=.,~,~~~"~,~~.~-,,-- ,- RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 Ordinance NOom_23=93_mm Passed ___ ____00__ ___mnm___ ________19 I page ., C. A new employee of the city, with less than one (1) year of prior public service as identified under Section 78. above, shall not, within the first six (6) months of his/her employment with the city, accrue or use vacation leave and, during the remaining six [...... (6) months of his/her first year of employment, said employee . shall accrue and be entitled to use up to a maximum of 40 hours : of vacation leave. D. A new employee of the City, with more than one (1) year of prior public service as identified under Section 78. above, shall be entitled to accrue vacation leave immediately upon appointment, pursuant to the schedule identified in Section 7A., provided that proper verification of said prior public service is received by the City, and said employee shall be entitled to use vacation leave after the mid-point (3 months) of the his/her six (6) month probationary period. E. Procedures governing the use and approval of vacation leave are also contained with Section 8.03 of the Code of Personnel Practices & procedures. F. An employee may automatically carryover, from one calendar year to another, a maximum of 160 hours of vacation leave previously earned but not used. G. Employees are encouraged to utilize this benefit for the purpose for which it is intended - e.g. rest, relaxation, travel, etc. Therefore, payment for accrued vacation leave in lieu of actual use shall not be approved, except when an employee resigns from employment, is terminated by the City, dies, or is laid off. In such cases where payment for accrued vacation leave is authorized in lieu of its actual use, the maximum amount of vacation for which the employee may receive payment shall not exceed 160 hours. [.'. H. If a non-exempt employee is ordered to work while on approved vacation leave, he/she shall be paid the rate of double-time, with a minimum guarantee of four (4) hours pay for each such call in. I. Vacation leave may be taken in minimum multiples of one-quarter hour. J. The City shall determine the method of crediting vacation leave. SECTION 8. LONGEVITY PAY A. All employees serving in Full-Time Permanent positions shall be entitled to longevity pay based upon the following schedule, if all complete years of service with the City have been accumulated in Full-Time Permanent positions: complete Years of Service In Full-Time Permanent Positions With The Citv of Dublin Amount Four (4) through Six (6) $525.00 Seven (7) through Ten (10) $625.00 Eleven (11) through Fourteen (14) $725.00 Fifteen (15) through Nineteen (19) $825.00 Twenty (20) or more $925.00 C.. 8. Longevity pay shall be issued during the pay period in which the .. employee's anniversary date of appointment falls. In the event the employee wishes to receive his/her longevity pay on December . 15th of the year, he/she must deliver a memorandum directly to the payroll clerk, at least thirty (30) days prior to his/her anniversary date, requesting such payment. The employee shall be paid in one (1) lump sum in a separate check. If an employee's anniversary date has already passed at the time this Ordinance should legally take effect and the employee wishes to receive his/her longevity pay on December 15th, the employee shall deliver a memorandum directly to the payroll clerk within thirty (30) days of such effective date. Any memorandum requesting a change in payment date to December 15th shall remain in effect until otherwise amended by the employee. ~;~-"~~,,~.~.,,, ,,~-, ~,~ ". ~ n u RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 I I . 23-93 I 01'dmance No. nnnmmm_n Passed mm mn n' mmmm_._19. n --1== Page 8 I SECTION 9. MEDICAL, DENTAL, VISION, AND LIFE INSURANCE i A. The city shall make available group medical, prescription drug, : dental, and vision benefits to all employees and dependents who I [meet the eligibility requirements of the plan. Said benefits i , will be made available with no contribution on the part of the i · ! employee other than the required deductibles, co-payments, co- I . insurance, and annual out-of-pocket maximum associated with the program. The plan design of this program shall be substantially the same as that in effect on December 31, 1992 with the excep- I tion of the following plan design modifications which shall [ become effective April 1, 1993: I I 1. The Annual Out-of-Pocket Maximum shall be raised from $150 ! to $500. i 2. The Prescription Drug Co-payment shall be raised from $1 to , $5. I 3. Mental, Nervous, Drug & Alcohol benefits shall be limited i as follows: I I a. Inpatient treatment shall be limited to 30 days per I calendar year or $15,000 per calendar year, which- ever occurs first. I b. outpatient treatment shall be limited to $2,500 per I' calendar year at an 80/20 coinsurance and the plan , shall pay no more than $80 per visit. (Under the I 80/20 coinsurance provision, the Plan will pay 80% I up to a maximum of $80 per visit and the employee I will pay 20% per visit.) In addition, the I employee's 20% shall not be credited towards reach- I ing the $500 Annual Out-of-Pocket Maximum for which ~I the employee is responsible. i I I ~ 4. Outpatient Diagnostic, X-Ray, and Lab benefits shall be I limited to an 80/20 Coinsurance until the $500 Annual Out- I of-Pocket Maximum is reached. (Under the 80/20 Coinsurance I provision, the Plan will pay 80% and the employee will pay I 20% until the $500 Annual Out-of-Pocket Maximum is reached I by the employee.) I I B. All employees serving in Full-Time Permanent positions shall be 'I' entitled to group term life and accidental death & dismemberment insurance coverage with no contribution on the part of the I employees. The City shall provide said insurance coverage in the ' amount of $30,000 for each employee. SECTION 10. TRAVEL/EXPENSE REIMBURSEMENT A. Whenever an employee is authorized to engage in or to undertake official business for the City, that employee shall be reimbursed for reasonable and necessary expenses and travel. If practicable, the employee shall be allowed the use of a City vehicle for travel. If not practicable, reimbursement for authorized use of a personal automobile shall be at the standard rate per mile set by the Internal Revenue Service. The City Manager is hereby authorized to establish and implement reasonable regulations regarding reimbursement for expenses and travel. SECTION 11. TUITION REIMBURSEMENT PROGRAM C. I A. All employees serving in Full-Time Permanent positions shall be . · eligible to participate in the City's Tuition Reimbursement . J Program. Under this program, each employee shall be eligible for a maximum of Two Thousand One Hundred Dollars ($2,100) in reimbursement per calendar year for fees and required textbooks, and courses of instruction voluntarily undertaken. Courses of instruction eligible for reimbursement under this program shall include courses necessary for job-related degree programs or courses of study not necessarily within a job-related degree program but which are still job related. In addition, only I, coursework provided by a recognized institution (e.g. college, university, community college, post-secondary technical school, , etc.) shall be eligible for reimbursement under this program. No reimbursement shall be approved for correspondence courses. II I 'j' ~ "',-~ , L'l RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 Ordinance No. 23-93 Passed. nmm19.n. - - - - - ~ - -'- ---- Page 9 i I I B. All coursework subject to potential reimbursement shall be trans- I mitted, in advance and through the employee's Department/Division i Head, to the Director of Personnel & Purchasing for approval. I [ The Department/Division Head shall provide a written recommenda- ! tion concerning approval/disapproval of the request at time of i transmittal to the Director of Personnel & Purchasing. If prac- ! ticable, an employee shall make application for approval of coursework at least fifteen (15) days prior to commencement of the course of study. The Director of Personnel & purchasing i shall evaluate the employee's coursework/degree program for job- I relatedness and shall notify the employee, in writing, regarding I his approval/disapproval of said coursework/degree program on I i that basis. An employee may receive blanket approval for an I , entire degree program or a continuing course of study if all courses within the program are identified. If all or part of the program is approved, the employee need not reapply for approval for each course within the portion(s) approved. If all or part of the program/coursework is disapproved by the Director of Personnel & Purchasing, the employee may appeal, in writing, said disapproval directly to the City Manager within 72 hours of notification from the Director of Personnel & Purchasing. The I City Manager will issue a written decision on the employee's appeal within five ( 5) working days of receiving said appeal. C. Courses are to be taken on other than scheduled working hours, i unless approval is obtained from the appropriate I Department/Division Head, Director of Personnel & Purchasing, and i I I the City Manager to take such courses on work time. D. Reimbursement shall be made upon successful completion of the course with a grade of C (2.00) or better. The employee shall submit an official transcript or certificate demonstrating successful completion of the course and a receipt from the I r I institution confirming the employee has paid for tuition, fees, I and required textbooks. Any financial assistance available to an I .... employee shall be deducted from the amount of tuition i reimbursement that would otherwise be payable. The employee I shall not be reimbursed for incidental expenses such as paper, or ! supplies, mileage, parking, meals, or other expenses other than tuition, fees, and required textbooks. SECTION 12. EXEMPT AND NON-EXEMPT JOB CLASSIFICATIONS I I A. Pursuant to the Fair Labor Standards Act, the following job I classifications are categorized as Exempt and the employees I serving in said classifications are exempt from the overtime and I compensatory time provisions of said Act: I Executive Professional I Assistant Director of Finance Assistant Director of I ! Director of Building Standards Engineering (Assist- I (Certified Building Official) ant City Engineer) I Chief of Police Director of Engineering City Manager (City Engineer) Court Administrator/ Probation Officer Administrative Director of Development Chief Engineering I Director of Finance Project Inspector I Director of Parks & Recreation Communication i Director of Personnel & Purchasing Specialist I Director of Planning Development Review I I i I' Parks Administrator Specialist I C II Superintendent of Maintenance Information Systems ! Tax Administrator Coordinator I Landscape Architec- i ! Recreational tural Design Planner . Seasonal Recreation Staff Maintenance Supervisor Management Assistant Planner I Public Information/ Special Events I Coordinator Recreation Coordinator/ I Supervisor I Senior Planner I I I I I I I , , -. . I - -,..~,~---~--,~,-~,-"~-',"-'~-",'''~_. M_~"__'~ i ~ ,~"1!4 1 RECORD OF ORDINANCES -- Dayton Legal Blank Co. Form No. 30043 Ordinance No. 23-93 Passed uu u19_ t'age ~u B. Pursuant to the Fair Labor Standards Act, the following job classifications are categorized as Non-Exempt and employees ser- ving in said classifications are not exempt from the overtime and compensatory time provisions of said Act: [ Accounting Assistant Administrative Secretary Automotive Mechanic ( Cert if ied) Automotive Service Worker Building Inspector ( Cert if ied) Chief Communications Technician Chief Engineering Technician Clerical Specialist Clerk of Court Clerk/Typist Communications Technician community Service Coordinator Custodial Worker Electrical Inspector ( Cert if ied) Engineering Project Inspector Executive Secretary Graphics/CAD Technician Maintenance Crew Leader Maintenance Worker Parks Horticulturalist Parks Maintenance Crew Leader Parks Maintenance Worker Permit Technician Personnel & Purchasing Assistant Police Clerk Police Lieutenant Police Officer Police Sergeant Records Clerk Secretary ",... Sign Worker Traffic Signal Technician \.. Urban Forester Zoning Inspector SECTION 13. OVERTIME/COMPENSATORY TIME A. Non-exempt employees who work or are in paid status in excess of forty (40) hours in any work week, shall be compensated at the rate of time-and-one-half the non-exempt employee's regular hourly rate of pay for each overtime hour worked. B. Pursuant to the Fair Labor Standards Act, the City shall grant a non-exempt employee compensatory time off in lieu of overtime pay, at the rate of time-and-one-half for each overtime hour worked, if that employee so desires. Each non-exempt employee may accumulate a maximum compensatory time bank of 240 hours. After a non-exempt employee has accrued this maximum compensatory time bank, and not used it as leave, all additional overtime for such employee shall be paid at the rate of time-and-one-half. If at the end of each calendar year (December 31), a non-exempt em- ployee has 240 hours of compensatory time in hiS/her compensatory time bank, he/she shall be permitted to convert up to SO hours of compensatory time in said bank to cash. The calculation for con- verting Compensatory Time to cash shall be the employee's estab- lished hourly rate of pay multiplied by the number of hours the employee desires to convert. In the event the employee wishes to exercise this option, it shall be his/her responsibility to for- ward a memorandum to the Department of Finance specifying the [ number of hours he/she wishes to convert to cash, prior to the end of the first pay period in the new calendar year. The cash conversion shall then be paid in the form of a separate payroll check and shall be forwarded to the employee on the scheduled pay date at the conclusion of the second pay period in the new year. C. Pursuant to the Fair Labor Standards Act, an employee with accum- ulated compensatory time may request leave and shall be granted such leave so long as the granting of said leave does not adver- sely disrupt City operations as determined by the non-exempt employee's supervisor, Department/Division Head, and the City Manager. D. Pursuant to the Fair Labor Standards Act, all non-exempt employees shall, upon termination, be paid for all accumulated compensatory time at an hourly rate not less than the average rate received by the non-exempt employee over the last three (3) years of employment or the final regular hourly rate, whichever is greater. In the event of an employee's death, such compensa- tion shall be paid to the employee's surviving spouse or, second- arily, his/her estate. ,,.., ",,'.. ;, ~"',l ",'1L,,"'."~""'__""""""""!""".."."-""~' . C.., . - .,........,.-..-.---'--. ~~~-~,"-"---- _ _u_.,_,,_~,.,.,_'.__'.__' _"C_",_.',.,~~,~~ RECORD OF ORDINANCES Dayton Legal Blank Co. Fonn No. 30043 , 23-93 I Ordinance NO.m ------------- Passedm mmnnU mnnn19n n C~-i- _ Page 11 When non-exempt employee is required by appropriate I E. a an i supervisor to work on the seventh consecutive day within his or I her scheduled workweek, that employee shall be compensated at the I [ rate of doubletime for each hour worked. A work week normally I consists of forty (40) hours based on five (5) consecutive eight hour workdays followed by two (2) consecutive days off. F. When a non-exempt employee is either called in or scheduled in advance for work by an appropriate supervisor, and the employee reports for said work more than 30 minutes after the completion of regularly scheduled work hours, the employee shall be paid for a minimum of three (3) hours at the appropriate overtime rate or be credited with a minimum of three (3) hours compensatory time at the appropriate rate. G. Pursuant to the Fair Labor Standards Act, exempt employees are not entitled to overtime payor formal compensatory time. How- ever, the policy of the City shall be to allow Exempt personnel to take a limited amount of time off from their duties during I normal business hours, if they have been required to devote considerable time in excess of the normally required time commitment associated with the nature of their positions, provided that they comply with the administrative guidelines of II the City Manager regarding taking such time off from their duties. SECTION 14. TEMPORARY WORK ASSIGNMENT I I I A. When an employee is designated to perform the duties of a higher level job classification for a period of more than five (5 ) consecutive work days, said employee shall be compensated at a rate of pay commensurate with that higher level job classifica- tion for all hours during which said employee performs such 0 duties. Said rate of pay shall be within the higher level classification's established pay range and shall be set either at the minimum of said higher level classification's pay range or at a point 10% greater than the employee's standard rate of pay, whichever is greater. However, said increased rate of pay shall not exceed the maximum of the higher level classification's pay range. SECTION 15. This Ordinance shall take effect and be in force on the earliest date permitted by law. Passed this jCf+h day of M- , 1993. ~~ ~or - Presidi fficer Attest: ~ C!.- ~ I C erk of council Sponsor: City Manager I II Director of Personnel & Purchasing C II I 1 hereby certify that copies of this Ordinance/Resoldl1on were posted In the City of Dublin in accordance with Section 731.25 of the attio Revised Code. ~ Cf {lA.A --~ Clerk of C~un..il. Dublin, Ohio I I . ~ ~,~ I