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HomeMy WebLinkAbout04-14-14 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO, 161 48 Held CALL TO ORDER 20 Mayor Keenan called the Monday, April 14, 2014 Regular Meeting of Dublin City Council to order at 5:30 p.m. at the Dublin Municipal Building. ADJOURNMENT TO EXECUTIVE SESSION Mayor Keenan moved to adjourn to executive session to discuss land acquisition matters, legal matters, collective bargaining matters, and personnel matters (to consider the appointment of a public official). Ms. Chinn ici-Zuercher seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes; Ms. Salay, yes; Mr. Peterson, yes; Mr. Lecklider, yes. (Vice Mayor Gerber and Mr. Reiner joined the executive session at 5:35 p.m.) The meeting was reconvened at 7:00 p.m. ROLL CALL Members present were Mayor Keenan, Vice Mayor Gerber, Ms. Chinnici - Zuercher, Mr. Lecklider, Mr. Peterson, Ms. Salay and Mr. Reiner. Staff members present were Ms. Grigsby, Mr. Smith, Ms. Readler, Ms. Crandall, Mr. Foegler, Mr. McDaniel, Ms. Mumma, Ms. Gibson, Ms. Ott, Mr. Wagner, Mr. Hammersmith, Mr. Hahn, Mr. Langworthy, Ms. Husak, and Mr. Kridler. PLEDGE OF ALLEGIANCE Ms. Chinnici - Zuercher led the Pledge of Allegiance. SPECIAL PRESENTATIONS • Update from Historic Dublin Business Association Brenda Kocak, Historic Dublin Business Association (HDBA) President stated that they are comprised of 58 independent businesses, and their goal is provide a stronger sense of community within the organization of active members. City staff has been meeting regularly with her and the HDBA Vice President to provide continued updates on the Bridge Street District, including plans to increase the appeal of the landscape and the safety of the walkways within the Historic District. The Jig Thursdays, held the first Thursday of the month, are continuing to build momentum and create awareness of the Historic District. By partnering with the Dublin Convention and Visitors Bureau (DCVB), they have been able to increase the Irish experience of Jig Thursdays. They offer free trolley rides with Irish sing -along music, strolling bagpipers, Irish dance lessons at the Library from March through May, and an ensemble from the Dublin Community Dance playing at BriHi Square June through September, along with many other activities. In May they will host their second annual Art Stroll, featuring student talent from Dublin City Schools. HDBA also organizes two charitable initiatives. In July, they will have their first burger /slider challenge among the Historic District restaurants — with the assistance of the Dublin A.M. Rotary. In October, they will host the annual Chili Cook -off with the assistance of the MoMM Foundation. In December, they will round off the year with Holly Days, featuring Mr. and Mrs. Claus and a presentation from the Columbus Zoo. Community engagement with the City of Dublin makes all this possible, and HDBA thanks City Council. Mayor Keenan stated that Council appreciates HDBA's efforts in the District and looks forward to the upcoming Jig Thursdays! • Update from P.E.R.C. (Parents Encouraging Responsible Choices) April 14, 2014 Kathy Harter, 7825 Holliston Court, Dublin, President of P.E.R.C. provided an update. Throughout the school year, P.E.R.C. provides various programs and tools to parents RECORD OF PROCEEDINGS Minutes of Dublin City Council M- eeting 'ON LEGAL BLANK, INC.. FORM NO. 10148 April 14, 2014 — Page 2 of 10 Held_ 20_ for better parenting efforts. Next year's efforts will begin on August 4, when internationally known speaker Michele Borba will return to Dublin. Partnering with a teacher group, they will provide a program for the public at Dublin Coffman High School on, ""Raising Resilient Children." They will be initiating a new approach. It is important that the Dublin community be familiar with Dublin's social host law, and a Dublin Police officer will be providing a short presentation on that law. P.E.R.C. appreciates that the City permits them to use the Tallas room at the Dublin Community Recreation Center. They also use the DCRC childcare, for $3.00 /hour in the a.m. They have had Dublin Scioto students help with the evening childcare. There are some additional needs related particularly to childcare costs that they are discussing with Rec Center staff. This Thursday is their Dublin Family Night, which offers many activities, including Open Gym at the Rec Center; free kids' meals at Jason's Deli, Chick -fil -A (Sawmill), Tommy's Pizza and Matt the Miller's; and a scavenger hunt at the Library. P.E.R.C. appreciates all of Council's assistance with their efforts. Mayor Keenan expressed Council's gratitude to them, as well. Both Vice Mayor Gerber and Ms. Salay are involved with this organization. Ms. Salay thanked the organization for all their work; it is amazing what they have been able to accomplish over the years. Often, parent organizations disband when the organizing parents' children have grown up and moved on, but this organization has continued. Vice Mayor Gerber added his thanks to Ms. Harter. Dublin adopted social host legislation approximately six years ago. The City wanted to enhance education and awareness. This organization has helped significantly in that regard. CITIZEN COMMENTS Wallace Maurer, 7451 Dublin Road stated that: (1) Although the community is still in the grip of winter, the City's horticulture department has been busy planting. He is enjoying the early results of their efforts, which can be seen near his home at the roundabout at Dublin and Brand roads. (2) There is a piece of property just south of and adjoining his property. He believes the City owns that land -- is that the case? Ms. Grigsby responded that is correct. Mr. Maurer inquired if she is able to share the City's plans for that property. Ms. Grigsby responded that at this time, there are no plans other than its current use. The City acquired the property in order to construct the roundabout. The remainder of the land will remain greenspace. Mr. Maurer stated that just last year, bird boxes were located on that property, but recently he was kept awake by tractor noise coming from that site. Later, he noticed that not only was all the grass cut, all of the ground appears to be turned over. This made him curious regarding the City's plans for the site. Ms. Grigsby stated that she is not aware of any different plans for that property, but will check on the status. CONSENT AGENDA (Items proposed for the Consent Agenda are acted upon by a single motion and vote of Council. However, upon request of a Council Member, any proposed Consent Agenda item may be removed from the Consent Agenda for further discussion /consideration under the regular order of business.) Vice Mayor Gerber moved approval of the three items on the Consent agenda. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Ms. Salay, Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes. RECORD OF PROCEEDINGS Minutes of _ Dublin City Council DAYTON LEGAL BLANK. INC, FORM DO. 10148 � � April 14 - 2014 - - Page 3 of 10 Held 20 Meeting • Approval of Minutes of Regular Meeting of March 24, 2014 • Resolution 23 -14 (Introduction /vote) Accepting the Lowest and Best Bid for Pavement Marking Services. • Resolution 24 -14 (Introduction /vote) Accepting the Lowest and Best Bid for the 2014 Storm Water Maintenance Project. SECOND READING /PUBLIC HEARING — ORDINANCES Vice Mayor Gerber moved to introduce Ordinances 12 -14 through 17 -14, and to waive the Council Rules to group Ordinances 12 -14 through 17 -14 together. He asked the Clerk to read the property owners' names into the record. Ms. Salay seconded the motion. Vote on the motion Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mayor Keenan, yes. (The Clerk read the names of the property owners into the record.) Ordinance 12 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire 0.024 Acres, More or Less, Permanent Easement and 0.049 Acres, More or Less, Temporary Easement from Isaac D. Penson and Kay W. Penson, and Declaring an Emergency. Ordinance 13 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire 0.058 Acres, More or Less, Temporary Easement from Kevin M. Klosterman and Karen L. Klosterman, and Declaring an Emergency. Ordinance 14 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire 0.051 Acres, More or Less, Temporary Easement from lack M. McKitrick and Sue E. McKitrick, and Declaring an Emergency. Ordinance 15 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire 0.109 Acres, More or Less, Temporary Easement from Kent L. Stephens and Linda D. Stephens. Ordinance 16 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire 0.051 Acres, More or Less, Temporary Easement from Donald P. Burns and Cheryl L. Burns, and Declaring an Emergency. Ordinance 17 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire 0.054 Acres, More or Less, Temporary Easement and a 0.040 Acres, More or Less, Temporary Easement from Thomas A. McDowell and Allen E. McDowell, and Declaring an Emergency. Ms. Grigsby noted that passage by emergency is requested to permit closings on the properties to be completed as quickly as possible. Mr. Reiner moved to treat Ordinances 12 -14 through 12 -17 as emergency legislation. Ms. Salay seconded the motion. Vote on the motion Ms. Chinnici- Zuercher, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mayor Keenan, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC.. FORM NO. 10148 Held April 14014 Page 4 of 10 f Vote on Ordinances 12 -14 through 17 -14 Mayor Keenan, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes. Ordinance 18 -14 Authorizing the City Manager to Execute a Utility Easement Granting American Electric Power a Ten (10) by Fifteen (15) Feet Easement on Property Owned by the City of Dublin at the Northeast Corner of Brand Road and Brandonway Drive, and Declaring an Emergency. Ms. Ott stated that the City of Dublin and AEP have been working to relocate an existing utility pole and right -of -way along Brand Road. This is located the reserve area in front of the Brandonway subdivision. The reason for granting the easement is to balance the utility lines along Brand Road. AEP can remove the second pole if the utility lines are moved further to the north to create the proper tension in the line. AEP has also sought one of the easements from the property owners (Distlehorsts) immediately to the east of the City's property, and they have granted AEP the easement. Mr. Gerber moved to treat the ordinance as an emergency. Ms. Salay seconded the motion. Vote on the motion Vice Mayor Gerber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. Vote on the Ordinance Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Ms. Salay, yes; Mr. Reiner, yes; Vice Mayor Gerber, yes. Ordinance 20 -14 Authorizing the Execution of a Cooperative Agreement between Dublin City Schools and the City of Dublin Related to the Bridge Street District, and Declaring an Emergency. Ms. Grigsby stated that to address Dublin City School's concerns, language has been added that explains that the Community Plan is the City's "guide" in regard to Bridge Street development. It reflects the official policy of the City related to land use, transportation, community facilities, historic preservation, fiscal health, demographics and utilities, and modifications to that Plan only occur through a public process. There are no additional changes to the agreement or ordinance since the first reading. Emergency passage is requested. Mayor Keenan invited public testimony. Wallace Maurer, 7451 Dublin Road stated that he understands that the City has control over the Bridge Street District "enterprise." He wonders if Dublin City Schools has educational /cultural components to their interest. Ms. Grigsby responded that it would be safe to say that the School District's values and goals relate to the education of students within the School District. Is that his question? Mr. Maurer responded that as he read through the agreement, it addressed financial issues; however, finances reflect an objective. He wonders whether the School District has specific objectives in mind, such as its buildings. Ms. Grigsby responded that the payments that the City will be making to the School District are intended to address technology needs and improvements to their school facilities. Vice Mayor Gerber moved to treat the ordinance as an emergency. Ms. Chinn ici-Zuercher seconded the motion. Vote on the motion Mr. Lecklider, yes; Mayor Keenan, yes; Mr. Reiner, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes. ;ld RECORD O R C�EDINGS Dub in ity ounce Meeting April 14 - 2014 Page 5 of 10 20 Vote on the Ordinance Mr. Lecklider, yes; Mayor Keenan, yes; Mr. Reiner, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes. F." Minutes of DAYTON LEGAL BLANK, NC., FORM NO 1D14? INTRODUCTION /FIRST READING — ORDINANCES Ordinance 21 -14 Rezoning Approximately 4.6 acres, Located on the East Side of Coffman Road, North of Forest Run Drive at the Current Stub of Nature Drive from R, Rural District to R -2, Limited Suburban Residential District and Approving a Preliminary Plat to Create Four Residential Lots Requiring a Preliminary Plat Variance to the Required Right -of -way and Pavement Widths. (Case 13- 115Z/PP) (Bremlee Estates). Vice Mayor Gerber introduced the ordinance. Ms. Husak stated this is a request for approval of a rezoning of a small parcel of 4.6 acres. The site is located on the east side of Coffman Road, just north of Nature Drive and north of the Woods of Indian Run subdivision. This site is a portion of a 6.8 -acre parcel recently annexed into the City of Dublin. The portion of the parcel that has frontage on Coffman Road remains in Washington Township. The surrounding zoning to the south and in the Woods of Indian Run is PUD; some larger residential lots to the north remain in Washington Township; and in the Earlington Village PUD and Hemingway Village, there is a mixture of R -4 and R -2 zoning. The proposal is to zone this 4.6 -acre parcel to R -2, the Limited Suburban Residential District. In this District, the permitted uses are Residential, so it fits well within the surrounding neighborhoods. It also meets all the zoning requirements for this District. The R -2 District requires a minimum lot size of 20,000 square feet. The lots range from 20,000 square feet (Lot 4) to 81,000 square feet (Lot 3). The applicant is proposing to extend Nature Drive north to provide access to these lots. All the lots have the required frontage on public right -of -way. Since Nature Drive was developed in a PUD, permission was obtained to allow for 50 feet of right -of -way. A small bio retention basin is planned on Lot 3 in order to manage the stormwater issues of the site. The expectation is that there will be a small homeowners association for these four lots, which will take care of the maintenance of the bio retention basin. Vice Mayor Gerber inquired about the association. Will it be forced and funded? He does not want the Association to come to Council in four years because it has run out of funds and needs assistance. Jack Reynolds, Smith and Hale, 37 W. Broad Street, Columbus, Ohio, representing the applicant stated that it will be a forced and funded homeowner association (HOA) and will take care of the maintenance of the bioswale. Discussions have occurred with staff concerning whether the bioswale should be in an easement or on the owner's lot, and that will be worked out during the final plat process. They have been working with the Woods of Indian Run HOA, which is south of this site, and the applicant has agreed to develop deed restrictions that will mimic theirs in order to provide commonality. The applicant has agreed that the Bremlee HOA will assist in funding some of the costs for maintenance of the entryway and roadway into the Woods of Indian, because Bremlee Estates will be using their entrance and roadway to access their subdivision. He noted that the service resolutions for annexation of this property were approved by Council last September, and he had shared the applicant's plans at that time. Ms. Chinnici - Zuercher inquired if the bio retention basin is the reason Lot 3 is so much larger than the other lots. Mr. Reynolds stated that Lot 3 is larger because it belongs to the individual developing this site, and his preference is for a larger lot. LEGAL BLANK, INC_, FORM NO. 10148 .eld RECORDDtibiin itR C�EDINGS April 14, 2014 Page 6 of 20 Meetin Ms. Chinnici - Zuercher stated that she is disappointed that the property owner in front of the site did not request annexation into the City. As a result, part of the site will be in the City, and the northern portion of the site will be in Washington Township. II Minutes of Vice Mayor Gerber inquired if the agreement to share the entry costs is in writing and in the deed restrictions. Mr. Reynolds responded that it would be incorporated into the deed restrictions. They discussed this intent with an attorney who specializes in deed restrictions. This attorney recommended a formal agreement between the two entities, which would address the annual cost. Vice Mayor Gerber inquired if this is also included in the PUD text. Deed restrictions last a limited number of years; PUD text remains in place. Ms. Husak responded that can be the case, but since this is being rezoned to a standard district, there will not be that opportunity. Vice Mayor Gerber stated that he would prefer to see this as a condition in the PUD, because, recently, several HOAs have come before Council with requests for financial assistance with maintenance costs. Mr. Reynolds clarified that, actually, it is Bremlee Estates who will be using the Woods of Indian Run entranceway. In return, they have agreed to provide some financial assistance to assist in maintaining their entryway. Mr. Keenan inquired if it would be possible to have this agreement in writing at the second reading /public hearing of this ordinance. Ms. Husak responded that another approval step is forthcoming — that of the Final Plat. They intend to have a review of those deed restrictions prior to the Final Plat filing. Vice Mayor Gerber inquired if Bremlee Estates would own the land at its entranceway. Mr. Reynolds responded that the applicant does not want to put an entryway feature on four lots. There is an entryway that already exists in the Woods of Indian Run subdivision, which Bremlee Estates can use. In return, as a good neighbor, they will assist with the maintenance of it. Mr. Lecklider inquired whose responsibility it would be to maintain the bio retention basin — the residents? Mr. Reynolds responded affirmatively — the four residents will maintain it. It will be in their deed restrictions and funded through their HOA. Mr. Lecklider inquired if the property owners have a good sense of what maintenance is required for such a facility. Typically, the financial burden is shared by a larger group of homeowners; in this case, there are only four. Mr. Reynolds responded that they asked EMHT that question, and were told that this will be a very low maintenance type of bioswale. It will primarily be an area that will be mowed. Water will collect in it and release into the nearby creek. They were not able to tie into the existing storm water detention that exists in the Woods of Indian Run; it was necessary to do something separate. However, they were assured that because the need was only to service four lots, and they would be servicing only a small portion of the right -of -way, there is very little water that will run into the bioswale. There are catch basins in the Woods of Indian Run at Nature Drive, which will address their storm water. Ms. Salay stated that she wants to ensure that Planning staff is confident that in perpetuity this has been addressed properly. Ms. Husak responded affirmatively. Mayor Keenan stated that there would be a second reading /public hearing on April 28. RECORD OF PROCEEDINGS Minutes—of Dublin City Council Meetinh DAYTON LEGAL BLANK, INC., FORM NO 10149 Held April 14, 2014 Page 7 of 10 INTRODUCTION /PUBLIC HEARING /VOTE — RESOLUTIONS Ms. Chinn ici-Zuercher moved to introduce Resolutions 25 -14 through 29 -14, and to waive the Council rules to group these together for discussion and action. She asked the Clerk to read the property owners' names and addresses into the record. Ms. Salay seconded the motion. Vote on motion Ms. Salay, yes; Mayor Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes. (The Clerk read the Resolution numbers, names and addresses into the record.) Resolution 25 -14 Intent to Appropriate a 0.015 Acre, More or Less, Permanent Easement and a 0.048 Acre, More or Less, Temporary Easement from Darrell L. Cramblit and Victoria L. Cramblit for the Property Located at 355 South High Street for the Construction of a Multi -Use Path as Part of the Dublin Road South Phase 3 Project. Resolution 26 -14 Intent to Appropriate a 0.029 Acre, More or Less Permanent Easement and a 0.029 Acre, More or Less, Temporary Easement from Mohammed Ghiath Ammar and Ester Lea Ammar, for the Property Located at 6143 Dublin Road for the Construction of a Multi -Use Path as Part of the Dublin Road South Phase 3 Project. Resolution 27 -14 Intent to Appropriate a 0.086 Acre, More or Less, Permanent Easement and a 0.097 Acre, More or Less, Temporary Easement from Paul E. Null, Jr., for the Property Located at 15 Grandview Drive for the Construction of a Multi - Use Path as Part of the Dublin Road South Phase 3 Project. Resolution 28 -14 Intent to Appropriate a 0.016 Acre, More or Less, Permanent Easement and a 0.047 Acre, More or Less, Temporary Easement from Elizabeth Miller for the Property Located at 367 South High Street for the Construction of a Multi -Use Path as Part of the Dublin Road South Phase 3 Project. Resolution 29 -14 Intent to Appropriate a 0.045 Acre, More or Less, Permanent Easement and a 0.052 Acre, More or Less, Temporary Easement from Adam P. Johnson for the Property Located at 5851 Dublin Road for the Construction of a Multi - Use Path as Part of the Dublin Road South Phase 3 Project. Ms. Ott stated that these are five of the 21 parcels in the Dublin Road South Shared - Use Path, Phase 3 project. Staff has been in discussions with these property owners, and believes that this is the next appropriate step in the process. Vote on Resolutions 25 -14 through 29 -14 Ms. Salay, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes. Resolution 30 -14 Appointing a Member to the Planning and Zoning Commission of the City of Dublin. Vice Mayor Gerber, Administrative Committee Chair introduced the resolution. He indicated that Council has determined that the appropriate candidate to serve in this position would be a Council representative. In previous years, a Council representative served on Planning and Zoning Commission, which facilitated the RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting LEGAL BLANK, 1,C. FORM NO. 10148 Held April 14, 2014 Page 8 of 10 20 communication between Council and the Commission. Council Member Salay h volunteered to serve. Ms. Salay stated that she appreciates the opportunity to serve in this position. Mr. Gerber moved to approve the appointment of Ms. Salay to the Planning anc Zoning Commission. Mr. Lecklider seconded the motion. Vote on the Resolution Mr. Reiner, yes; Mayor Keenan, yes; Mr. Peterson, yes Chinnici- Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes. OTHER • Presentation on Riverside Drive /SR 161 Intersection Improvements - Roundabout Simulation Ms. Grigsby stated that although the simulation is completed, the narration is not. It will be completed before the end of this week. A Bridge Street Corridor workshop is tentatively scheduled for next Monday evening, April 21, to discuss transportation issues. The discussion will include follow -up to the streetscape update that Council discussed in the April 7 workshop, and the engineering study that relates to phasing of infrastructure projects. Staff will provide the simulation with narration at the April 21 workshop. Council concurred that the simulation would be viewed at the workshop on Monday, April 21, beginning at 6:30 p.m. for discussion of Bridge Street Corridor transportation plans. STAFF COMMENTS Ms. Grigsby stated that • The Items of Interest memo in the packet provided information on the use of a time -lapse camera during the construction of Emerald Parkway. Information on that will also be provided at the City's website. • Additional work on the archaeological dig on the Holder Wright property will be occurring. Residents will be notified prior to initiation of that work. Ms. Salay stated that excavations on that site have occurred a number of times. If an artifact is found, who owns it? Ms. Grigsby responded that a mechanism is in place, which addresses the cataloging and ownership. She requested Mr. Hahn to clarify. Mr. Hahn stated that the City retains ownership of any artifacts found on site. OSU and the Ohio Historical Society will conduct the cataloging. Mayor Keenan inquired if digging also occurred last year and whether any artifacts were found. Mr. Hahn responded digging was conducted in May of last year. Prior to last year, the oldest evidence of humans on this site was 4,000 years ago. Last year, a portion of a projectile was uncovered that was dated 10,000- 14,000 years ago. This year, they will be working again in the area on the south side of the creek, which will eventually be developed. They are concentrating on the unprotected area. COUNCIL COMMITTEE REPORTS /COUNCIL ROUNDTABLE Mr. Peterson stated that information in Council packet indicated that former Mayor and Council Member Jan Rozanski was named Grand Marshal for the 2014 Independence Day Parade and related events. He cannot think of a more worthy Dublin citizen for this honor and offered his congratulations! Ms. Salay reported that, unfortunately, she will be unable to attend Planning and Zoning Commission (PZC) meeting on Thursday, which will be the first PZC meeting to occur following her appointment tonight. RECORD F Minutes of._ __ Meeting DAYTO LEGAL BLANK. INC., FORM NO. 10148 April 14, 2014 Page 9 of TO Held 20 Ms. Chinnici - Zuercher stated 1. She attended the MORK Board meeting last Thursday, April 10.They distributed the Fair Housing brochure. The Columbus Urban League is the designated organization in this region to ensure that the Fair Housing Act is implemented properly. She will leave the information with the Clerk, if anyone is interested in reading the materials. 2. Referred to the earlier P.E.R.C. presentation, which noted that childcare costs are a concern of those who attend these meetings. She believes staff needs to follow up on this issue. She is concerned about for whom the City is negotiating provision of childcare — for P.E.R.C. only, or are there other groups that also are in need of childcare? Another concern is that Ms. Harter indicated that high school students were, or would be, providing childcare. There are standards required for childcare -- are those being met? It is necessary to maintain those standards. Who will be providing the training to the high school students and how will that be paid for, etc.? She is not opposed to this, but there are requirements in place for such childcare. There must be consistency in the childcare provided. 3. The CSAC minutes from February were included in the packet. She noticed that four members were absent. The administrative team needs to consider ways to ensure meeting minutes are provided more promptly, or at minimum, an attendance report. Ms. Grigsby responded that will be done. Vice Mayor Gerber stated that he was present at that CSAC meeting to present the Code of Conduct forms. However, only three members were present. The Chair was not present, and no phone call had been made to make staff aware. Therefore, there was not a quorum present at the meeting. This precipitated the recommendation of the Administrative Committee, and followed up on by Council, to add five more members to this Commission. Mr. Reiner attended the CSAC meeting last week to swear in those new members. He also described a series of projects that Council is suggesting the Commission engage in, as coordinated by Ms. Crandall. With more projects, the expectation is that members will be more motivated to attend the meetings. The Administrative Committee will be monitoring the attendance issue. The new Code of Conduct forms, which members were required to sign, have made it clear that members who do not attend meetings will need to resign. There are many applicants seeking these positions, so there are others who would be interested in attending and participating. Ms. Chinnici - Zuercher stated that, as has also been discussed previously, not only is it important, but people are also interested in being interactive in these meetings. They are not interested in simply listening to presentations. The agendas need to be constructed to encourage constructive dialogue. The members need to feel that there is a reason for them to be present, other than to listen to a report. 4. Several people have approached her about a community rumor, resulting from reports of students, that there is significant heroin use in the Dublin school district. Are the Police officers aware of this? Police officers are present in the schools. What is the City doing differently to address this issue, which is now an epidemic in Ohio? It appears that the Dublin community is not immune from this problem. Ms. Grigsby stated that School Resource Officers are located in the schools. The intent is that they are aware of such issues. Staff will look into this and provide an update to Council. Mr. Lecklider reported that last Thursday, he, Mr. Peterson and Vice Mayor Gerber attended the Spring Civic Association Leadership meeting, which was held at the Justice Center. They had an opportunity to tour the new Police firing range in the RECORD O i ER C OCEEMNGS Dubin iy un oce Minutes of t Meeting DAYTON LEGAL BLANK. ING FORM NO. 10148 April 14, 2014 Page 10 of 0 Held 20 lower level of the Justice Center. Viewing this facility was a good opportunity offe by the City to the community — an opportunity few people ever have. There was good turnout for the meeting as well. Mr. Reiner reported that last Tuesday, he attended the CSAC meeting and administered the oath of office to the new members. The members were excited about embarking on some new projects. A list of 10 -12 potential projects was provided to the members, and they were challenged to undertake as many as they desired. They thanked Council for the opportunity to move from a passive study group to a more active group. Vice Mayor Gerber reported 1. He also attended the Spring Civic Association meeting, and the turnout was excellent. 2. Postings for the back -up Court Magistrate position and an opening on the Personnel Board of Review have been made. It is likely that in a couple of weeks, the Administrative Committee will need to schedule a date for interviews. 3. The Annual Board and Commission Recognition Reception is scheduled for Wednesday evening, May 14. 4. On April 24, he will be out of town and unable to administer the BZA oath of office. Mayor Keenan asked that the Clerk follow up and check with the other Committee members on their availability. 5. The Leadership Dublin discussion panel is scheduled for Tuesday evening, April 22 at 6:30 p.m. at the Chamber Building and he is planning to attend. Mayor Keenan: 1. Reported that on Thursday, April 10, he had the honor of meeting with all the former Grand Marshals of the July 4 Celebration. It is his privilege to announce that Jan Rozanski was named Grand Marshal for the City of Dublin's 2014 Independence Day Celebration! Congratulations! 2. Inquired when the Town Pump public art installation is scheduled. Ms. Ott responded that the installation would occur on Thursday, April 17. It will take several hours to complete, but the bronze statue will be on site around noon. Vice Mayor Gerber inquired if there will be a dedication ceremony. Ms. Ott responded that the Dublin Arts Council has scheduled a dedication ceremony on June 5, in conjunction with Jig Thursday. 3. Encouraged Council members to attend the annual Hidaka Cherry Blossom luncheon on Friday, April 18. ADJOURNMENT The meeting was adjourned at 8:00 p.m. Mayor — Presiding Officer r