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HomeMy WebLinkAbout04-28-14 Council MinutesRECORD OF PROCEEDINGS _._ ---Minutes—of — Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 April 28, 2014 CALL TO ORDER Mayor Keenan called the Monday, April 28, 2014 Regular Meeting of Dublin City Council to order at 6:30 p.m. at the Dublin Municipal Building. ADJOURNMENT TO EXECUTIVE SESSION Mayor Keenan moved to adjourn to executive session to discuss land acquisition matters and legal matters. Ms. Chinn ici-Zuercher seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. The meeting was reconvened at 7:15 p.m. ROLL CALL Members present were Mayor Keenan, Vice Mayor Gerber, Ms. Chinnici - Zuercher, Mr. Lecklider, Mr. Peterson, Ms. Salay and Mr. Reiner. Staff members present were Ms. Grigsby, Mr. Smith, Ms. Readler, Ms. Crandall, Mr. McDaniel, Ms. Mumma, Ms. O'Callaghan, Ms. Puskarcik, Mr. Tyler, Lt. De]arnette, Mr. Ashwari, Mr. Wagner, Mr. Hammersmith, Mr. Hahn, Mr. Langworthy, and Mr. Kridler. PLEDGE OF ALLEGIANCE Vice Mayor Gerber led the Pledge of Allegiance. PROCLAMATIONS /SPECIAL RECOGNITION • Building Safety Month Mayor Keenan read and presented a proclamation recognizing Building Safety Month to Chief Building Official Jeff Tyler. Mr. Tyler thanked Council for acknowledging Building Safety Month. He also thanked the staff of Building Standards and Washington Township Fire Prevention staff for their support in ensuring building safety in Dublin. • He announced the Ohio Board of Building Standards chose the City of Dublin as the 2014 recipient of the "Dave Smith Building Department Award for Innovation," which recognizes a Certified Building Department that has demonstrated exemplary customer service, dedication to public service and has furthered the mission and goals of OBBS. • He noted that the Building Standards Division would host the third annual Construction Forum on Thursday, May 1 at 8 a.m. at the Tallas at the Dublin Community Recreation Center. It is open to anyone in the community — residents and building professionals -- interested in attending. • He also noted that the City of Dublin is one of a handful of communities that actually receive plans electronically — residential and commercial. This will be highlighted in the construction forum. SPECIAL PRESENTATIONS Uudate from Dublin Convention and Visitors Bureau — Scott Dring, Executive Director Mr. Dring introduced Phil Smith, Council representative to the Bureau Board who accompanies him tonight. He distributed a quarterly report to Council and the updated visitors guide. • He reported that next week is "National Tourism Week," which focuses on the benefits of travel and tourism to a city and recognizes the impact the industry has on the country. Nationally, the industry generates $2.1 trillion in expenditures every year. In the state of Ohio, travel and tourism is the third largest employer, with 450,000 jobs. In Franklin County, the industry RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 Held April 28, 2014 Page 2 of T5 20 generates $7.8 billion in revenue, and last year, 1.6 million visitors came to Dublin. It is a huge economic generator for Dublin, the state, and the nation. • The DCVB Board and staff are excited about the City's initiative for the new community wayfinding. Wayfinding is important to travelers who come to Dublin, and it has been cited as the number one issue for those who visit Dublin. They will support this initiative in any way possible. • An ongoing strategy of the Bureau has been to attract visitors who are attending events held outside of the City of Dublin to stay in Dublin hotels. The OHSAA state basketball tournaments were held at the Schottenstein Center last month and the Bureau has worked hard to attract those associated with these tournaments to stay in Dublin. They are working to ensure this occurs with the upcoming football championships being held at Ohio Stadium in the fall. • He announced that every visiting college football team this fall, except one, would be staying at Dublin hotels. This includes administrators, fans, bands -- and all will be staying in Dublin, bringing exposure to Dublin and business to the local restaurants and retailers. • Over the weekend, the Nike Soccer Cup was hosted in Dublin with over 300 boys' soccer teams from U.S. and Canada. This is held at Darree Fields, with some portion held at Westerville fields. Two weeks ago, the Nike Soccer Cup for girls was also held in Dublin, and the majority stayed in Dublin hotels. • Football University will return to Dublin on July 17 -19 at Dublin Jerome High School. It was a huge success last year, generated 4,500 room nights, and has positive economic impact for the City. The hotel revenue alone generated is approximately $500,000. • They are also excited to host the 2014 United States /Australian Rules Football National Championship. The event will be held October 10 -12 at Darree Fields, and the City partnered with the Bureau to pitch for this event to be held in Dublin. It will attract 40 teams from 40 cities across the U.S., as well as Canadian and Australian teams. The event is totally free for local residents to attend. He shared a brief video of a recent game. • SafeCON collegiate flying competition will hold their event at Don Scott Field in 2015, and will bring visitors and result in room nights for Dublin. • Six bus tours were hosted last year in Dublin. • He reported that he would represent the City of Dublin as one of two suburban seats on the Board of the Franklin County Convention Facilities Authority, which oversees the Columbus Convention Center, the Nationwide Arena and the new Hilton downtown. He is pleased to serve in this position to ensure Dublin has a presence in this regional group. He thanked Council for all of their support of the Bureau. Update from Columbus Metropo Library re Dublin Branch Proiect Patrick Losinski, CEO, Columbus Metropolitan Library addressed Council. He noted he is accompanied by Alison Circle, Chief Customer Experience Officer for the Library, who is responsible for programming activity, particularly for the new facilities. She will provide an overview to Council tonight. They are continuing to work with Dublin staff on a regular basis, and have met twice since the last presentation to Council. The deliberations and discussions have been very productive. He noted the following: • The Library's architect, NBBJ is meeting with MSKS to review the site options for the Library. They are exploring collaborations with other entities within the Dublin region for the Library project. This scope of work is beyond what is characterized as the library design work at this time. They are working with the City Manager and staff to ensure there is an understanding of those two items. • Tonight's presentation will be a high overview of program elements. They are working with the OCLC staff, and he shared photos of some other libraries in the world — including one in Almere, The Netherlands. RECORD OROCEDINGS Minutes of Dubin ity Counci Meeting LEGAL BLANK, INC., FORM NO. 10148 Held April 28, 2014 - Page 3 of 15 20 This is a combination of public and private use, and has residential use included. Another is Howard County, Maryland, which combined the local historical society as a mixed use. Since the last presentation to Council, Columbus has been selected as host city for the International Federal of Libraries Association. For the last two years, they worked with OCLC and OSU to attract this conference. Four - thousand libraries from over 100 countries will attend this conference in 2016. He noted that Ms. Circle will address some trends in libraries, particularly as it relates to collaborations; how the collaborations are identified upfront in terms of capital investment; and how the collaborations are understood moving forward with ongoing operational costs. Ms. Circle, Chief Customer Experience Officer,, noted she is joined by Marihelen Hatcher, Public Services Administrator of the Columbus Metropolitan Library. Ms. Circle stated that the Library is in the process of planning and constructing 10 buildings in the near future, and it is important to look ahead about the kinds of things to be integrated into the buildings. The library is interested in building a library that will serve the needs in 2020. • They are focusing on community space that allows the Library to facilitate the convening of a community. This includes gathering space and meeting rooms that a community can book at no cost. • They want the design to be flexible to accommodate future changes and new services. • They are looking at convenience for the patrons, including the current self - check system — allowing access for people through their own means. • They have a current library project where the branch is digitizing local history and wants to make that very visible and present. • It is important for convenience purposes to have a drive through pick -up window to pick up and order reserve items. • They are working toward a concierge type of service where technology and tablets are used to escort the customers to their needs. • Civic space is an important consideration, especially for Dublin. They want to provide a place around the facility that can be utilized. She shared an example of the new library in Cuyahoga County that includes a green roof. She also shared a photo of Hunt Library in North Carolina that includes a veranda on the top floor, bringing outdoor space into the building. The top floor of the Chicago Public Library includes space for weddings and events, and during the day, it is open for contemplative use. • The Columbus main library building is being renovated. As part of the renovations, the marble exterior of the east facing back portion is being removed and a glass fagade will be incorporated. This will allow a view of the Topiary Park directly to the east of the main library. • For the Dublin branch, elements will include a coffee bar; five to six meeting rooms, one which can seat 200 and is capable of being divided into two or three smaller rooms; programming is planned for two 25- person meeting rooms equipped with technology; 14 individual study rooms are planned — four as a four - person collaboration space and 10 as two- person meetings rooms; the homework help center will be doubled in size to accommodate 40 people; a partnership with Columbus State for life skills, including tutorials, mediation, proxy testing; expanded kids and teen spaces; and a large quiet study with a fireplace. • For comparison purposes, she shared the floor plan of the new Whitehall branch opening in early 2015. It is the equivalent of today's Dublin branch. The new Dublin branch will be twice this size, or 42,000 square feet. She RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 10148 ApdF28, 2014 Page 4 of 5 .20 shared a rendering of the floor plan, pointing out the various elements. She noted that there is also a recording studio for teens for video and audio production. Mayor Keenan thanked Mr. Losinski and Ms. Circle for the update. .ITIZEN COMMENTS Nallace Maurer, 7451 Dublin Road stated: 1. He made an error when last speaking at the podium. He applauded the City foresters for the marvelous placement of flowers, particularly at the roundabout near his home. He realized later that these are perennials that were placed last year and have bloomed again! 2. Emmett Conway, a great forester from the state of Ohio was inducted yesterday into the Ohio Department of Natural Resources Hall of Fame for his contributions to forestry and the conservation community. He catalogued the forests in the state, and the family has bequeathed significant material to the University from his work. Mr. Conway was honored yesterday posthumously. The range and depth of his work is very impressive and something he was not aware of until yesterday. Mr. Maurer suggested that the City might want to consider honoring the arboretum /forestry staff of the City for their work done over the years. CONSENT AGENDA (Items proposed for the Consent Agenda are acted upon by a single motion and vote of Council. However, upon request of a Council Member, any proposed Consent Agenda item may be removed from the Consent Agenda for further discussion /consideration under the regular order of business.) Mr. Reiner moved approval of the actions for items on the consent agenda. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Mr. Peterson; yes; Ms. Salay, yes; Mr. Lecklider, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes. • Notice to Legislative Authority re D3 liquor permit for Megumi, LLC. dba Megumi Fusion, 331 W. Bridge Street, Dublin, OH. • Ordinance 26 -14 (Introduction /first reading) Authorizing the Appropriation of a 0.155 Acre, More or Less, Present Road Occupied Fee Simple Interest; a 0.045 Acre, More or Less, Permanent Slope, Grading And Drainage Easement; and a 0.037 Acre, More or Less, Temporary Easement from Jack K. Beatley, for the Property Located at 6713 Glick Road for the Construction of a Multi -Use Path as Part of the Glick Road Phase 3 Project. (Second reading /public hearing May 5 Council meeting) • Ordinance 27 -14 (Introduction /first reading) Authorizing the Appropriation of a 0.015 Acre, More or Less, Permanent Easement; and a 0.048 Acre, More or Less, Temporary Easement from Darrell L. Cramblit and Victoria L. Cramblit, for the Property Located at 355 South High Street for the Construction of a Multi -Use Path as Part of the Dublin Road South Phase 3 Project, and Declaring an Emergency. (Second reading /public hearing May 5 Council meeting) • Ordinance 28 -14 (Introduction /first reading) Authorizing the Appropriation of a 0.029 Acre, More or Less, Permanent Easement; and a 0.029 Acre, More or Less, Temporary Easement from Mohammed Ghiath Ammar and Ester Lea Ammar, for the Property Located at 6143 Dublin Road for the Construction of a Multi -Use Path as Part of the Dublin RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO 10148 April 28, 2014 Page 5 of 15 Id, 20 Road South Phase 3 Project, and Declaring an Emergency. (Second reading /public hearing May 5 Council meeting) Resolution 32 -14 (Introduction /vote) Accepting the Lowest and Best Bid for the Amberleigh Community Park Project Phase 113. SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 21 -14 Rezoning Approximately 4.6 Acres, Located on the East Side of Coffman Road, North of Forest Run Drive at the Current Stub of Nature Drive from R. Rural District to R -2, Limited Suburban Residential District and Approving a Preliminary Plat to Create Four Residential Lots Requiring a Preliminary Plat Variance to the Required Right -of -Way and Pavement Widths. (Case 13- 115Z/PP) (Bremlee Estates) Mayor Keenan stated that the applicant's representative has requested this matter be postponed to the May 5 Council meeting. Ms. Chinn ici-Zuercher moved to postpone Ordinance 21 -14 to the May 5 Council meeting. Ms. Salay seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mayor Keenan, yes. INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 22 -14 Amending Chapter 153 of the Codified Ordinances of the City of Dublin to Permit Adult Family Homes in All Districts Where Single - Family Dwellings are Permitted and to Permit Adult Care Facilities in all Districts Where Multiple Family Dwellings are Permitted, as Required by the Ohio Revised Code, Provided Certain Distance Requirements are Met; and Section 153.234 "Amendments" to Modify the Notification Requirements for Public Hearing. Ms. Chinnici - Zuercher introduced the ordinance. Ms. Readler stated the following: • The Ohio Revised Code provides that adult family homes and adult care facilities are to be treated as permitted uses in single - family zoning districts. • Ordinance 22 -14 takes the ORC definitions and places them in the Dublin Code. Under the ORC, Dublin is permitted to add a dispersal requirement to prevent the excessive concentration of these types of facilities. Staff is recommending 500 feet between residences. • Another facet of this Code amendment is to require adequate employee parking for these facilities. • A separate, unrelated amendment is included in this ordinance, which expands the City's notification capabilities for rezonings so that they can be done in any medium designated by Council versus only newspapers. Mr. Lecklider stated that it is important that Council demonstrate its firm commitment to its resolution of this matter. Because he does not believe this ordinance represents an appropriate resolution, he moved to withdraw the ordinance from tonight's agenda in order that Council may engage in more thoughtful consideration of its final resolution. Vice Mayor Gerber seconded the motion. Vote on the motion: Vice Mayor Gerber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. Mayor Keenan asked staff for information regarding next steps. _Minutes o DAYT LEGAL BLANK, INC., FORM NO 10148 Held RECORD OF PROCEEDINGS Dublin City Council Meeting April 28, 2014 — Page 6-of 15 f _20_ Mr. Smith stated that over the last few months and up until today, Council and staff have received a number of a -mails regarding this matter and presentations have been made to the neighborhood and to the Planning & Zoning Commission. The Commission heard this matter last week and the minutes have been provided in Council's packet. With the motion to withdraw the ordinance from consideration on tonight's agenda in order to allow further consideration of the resolution of the matter, he believes that Council is directing staff to revisit the dispersal issue and to work with the state legislators, bringing back to Council a revised ordinance at a date to be determined. He noted that because there is just one week before the next Council meeting, staff is requesting additional time to review this matter. He asked Mr. Lecklider to comment if his motion anticipated any other direction to staff. Mr. Lecklider responded that Mr. Smith's summary is an accurate reflection of his intention. Ms. Chinn ici-Zuercher stated that she is in agreement with this course of action, but she would like the revised ordinance brought back to Council in June, as there is only one Council meeting scheduled in July. Mayor Keenan stated that withdrawing the ordinance from tonight's agenda precludes taking any public testimony tonight. Mr. Smith responded that is correct. The residents should plan to attend the June 9 Council meeting, which will allow five weeks for staff to complete this research and submit revised legislation. Ms. Salay asked if it is possible to have this ready for the May 19 meeting. Mr. Smith responded that the five -week period will allow time for discussion with some of the state representatives. Ms. Chinnici - Zuercher commented that she views these as two separate issues. She prefers that the research and revised ordinance be brought back to Council in June. The state legislators are not likely to address these issues until the fall, so there is time to discuss the matters with them at a later time. Mayor Keenan stated that there are many who signed in to speak tonight, but the process cannot continue, given the withdrawal of the ordinance from tonight's agenda. Staff will provide the research and revised legislation for the June meeting, and staff will work with the state legislators in follow -up. Ms. Grigsby confirmed that this matter will be rescheduled for the June 9 Council meeting. Mr. Lecklider noted that the rationale underlying his motion is that there is some level of discomfort with what has been proposed. With that said, Council members have had the opportunity to examine thoroughly the proceedings before the Planning and Zoning Commission; Council has received a number of e- mails; and the PowerPoint prepared by Ms. Mitchell can be left with the Clerk for distribution to Council. It is appropriate to give these matters more consideration, and all of Council appreciates the patience of the residents. Ordinance 23 -14 Authorizing an Additional Police Officer Position for a Temporary Period of Time, and Declaring an Emergency. Vice Mayor Gerber introduced the ordinance. Ms. Grigsby stated that, as noted in the memo, a temporary addition of one Police officer position is being requested. A current Police officer has notified the City of his intent to retire at the end of January 2015. Staff wants this authorization in order to have an officer from the current eligibility list able to attend the Academy in June so RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 10148 April 28, 2014 Page 7 of 15 Held ___ _ 20__ . they are ready to work when the officer retires in January 2015. This is a temporary staff addition request. Mayor Keenan invited public testimony. Wallace Maurer, 7451 Dublin Road noted an error in the staff memo. It indicates that the Police officer is retiring in January 2014 — not 2015. Mayor Keenan responded that this correction will be made. Vice Mayor Gerber moved to dispense with the public hearing and treat this as an emergency. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mayor Keenan, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mr. Reiner, yes. Vote on the Ordinance: Ms. Salay, yes; Mr. Reiner, yes; Mayor Keenan, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes. Ordinance 24 -14 Amending Section 2 (Wage and Salary Structure/Administration), Paragraph A, of Ordinance No. 73 -06 ( "Compensation Plan for Non -Union Personnel ") for the Purpose of Incorporating Certain Job Classifications and Corresponding Pay Grades. Vice Mayor Gerber introduced the ordinance. Mr. Wagner stated that this ordinance incorporates the Facility Systems Specialist position, which focuses on the prevention, maintenance and emergency response for HVAC systems as well as the CNG station. The current employee who would be moved to this position, Roy Dotson, is being recruited by another jurisdiction, and therefore staff would like to move forward immediately with the addition of the position. Staff also requests that Council waive the competitive selection process for this position. There will be a second reading /public hearing at the May 5 Council meeting. Ordinance 25 -14 Amending the Annual Appropriations Ordinance for the Fiscal Year Ending December 31, 2014. Vice Mayor Gerber introduced the ordinance. Ms. Mumma stated that the amendments provide for the following: • Funding within the Streets fund to pay for salt and overtime related to the extreme winter weather this year; • Funding for the issuance costs and related transactions that were part of the bond issue closing in January 2014; • Unappropriates funds within the Capital Construction Fund. She explained that the 2014 appropriations were approved in December of 2013, and after that time, funds were encumbered for bond money. Consequently, the monies were double appropriated and now need to be unappropriated. • Funding within the various TIF funds for capital projects underway, including detailed design for the I- 270/33 interchange; additional right -of -way funding for the Sawmill Road /Hard Road intersection improvements; costs related to the Bridge Street District, including professional services, land acquisition, and payment to the Dublin City Schools, pursuant to the legislation recently approved by Council. Staff recommends that Council dispense with the second reading /public hearing and approve Ordinance 25 -14. Council ty RECORD Dub OF lin Ci PROCEEDINGS Minutes of _- 1VIecting DAYTON LEGAL BLANK, INC., FORM NO. 10148 Held April 28, 2014 Page 8 -of 15 20 Ms. Chinnici - Zuercher stated that she is not familiar with the item listed as " "Delaware County for the charges associated with Wedgewood Hills master meter." She asked for clarification. Ms. Mumma responded that the funds to pay Delaware County for the sewer were not budgeted in 2014. It is a cross - departmental issue and was not included in the appropriations ordinance. Ms. Grigsby added that these costs relate to the area north of Summitview that is served by Delaware County sanitary sewer instead of the City of Columbus. There is a master meter for the entire development. The City pays this and receives funds collected from the individual residents. Ms. Salay asked if the amount paid and funds received are equal. Ms. Grigsby responded that the City receives more monies in return than what is paid out, because those additional monies are used for maintenance of the sewer system. Vice Mayor Gerber moved to dispense with the public hearing. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Salay, yes; Mayor Keenan, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Vote on the Ordinance: Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes; Ms. Salay, yes; Mayor Keenan, yes; Mr. Lecklider, yes. Mayor Keenan moved to waive the Council Rules of Order to group Ordinances 9 -14, 30 -14 and 31 -14 together. He asked the Clerk to read the property owner names and addresses into the record. Vice Mayor Gerber seconded the motion. Vote on the motion: Mr. Reiner, yes; Mayor Keenan, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes. (The Clerk read the property owner names into the record.) Ordinance 29 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire 0.016 Acre, More or Less, Permanent Easement and 0.047 Acre, More or Less, Temporary Easement from Elizabeth Miller, for the Property Located at 367 South High Street for the Construction of a Multi -Use Path as Part of the Dublin Road South Phase 3 Project, and Declaring an Emergency. Ordinance 30 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire 0.023 Acre, More or Less, Permanent Easement and 0.023 Acre, More or Less, Temporary Easement from Frederick M. Coggin and Judith W. Harvey, for the Property Located at 6165 Dublin Road for the Construction of a Multi -Use Path as Part of the Dublin Road South Phase 3 Project, and Declaring an Emergency. Ordinance 31 -14 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire 0.054 Acre, More or Less, Temporary Easement from Christopher Head and Betty Head, for the Property Located at 5895 Dublin Road for the Construction of a Multi -Use Path as Part of the Dublin Road South Phase 3 Project, and Declaring an Emergency. Ms. Chinnici - Zuercher introduced the ordinances. Ms. Grigsby stated that the City has reached settlement with these property owners in regard to the Dublin Road South Multi -Use Path Project. All have agreed to the appraised value on the properties taken for right -of -way and easement. RECORD OF PROCEEDINGS Minutes of Dublin City Council _ Meeting ON LEGAL BLANK, INC.., FO NO. 10148 -- April 28, 2014 — Page 9 of 15 Held 20_ Mayor Keenan invited public testimony on the ordinances. Wallace Maurer, 7451 Dublin Road asked if 6165 Dublin Road is located north or south of 161. Vice Mayor Gerber responded it is south of 161. Vice Mayor Gerber moved to dispense with the public hearing and treat these as emergency ordinances. Mr. Lecklider seconded the motion. Vote on the motion: Mayor Keenan, yes; Mr. Reiner, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes. Vote on the Ordinances: Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mr. Reiner, yes; Mayor Keenan, yes; Mr. Peterson, yes; Mr. Lecklider, yes. Ordinance 32 -14 Authorizing the Execution of an Annexation Agreement between Jerome Township, Washington Township and the City of Dublin. Vice Mayor Gerber introduced the ordinance. Ms. Grigsby stated that as Council is aware, the parties have been working over the past couple of years to resolve the issue of providing fire and EMS services to the area in Tartan Ridge that is currently within Jerome Township. Staff believes this agreement resolves the issues between the City of Dublin, Washington Township and Jerome Township. • As Council is aware, if the annexation had been filed as a Regular annexation petition in 2005, there would have been reparations to be paid to the township. However, because the annexation was filed as an Expedited II petition, it is not a requirement to pay reparations, and the City is allowed to negotiate with the townships to resolve those issues. • Based upon recent discussions and work with the townships, both townships have agreed to conform the boundaries, which will result in the area of Tartan Ridge currently in Jerome Township becoming Washington Township. The issue of creating a billing agreement for the services will no longer be necessary. • The terms of the proposed agreement with Jerome Township call for the City to acquire or assist the township in acquiring an EMS vehicle at a cost of $210,000. The developer, The Edwards Company, has agreed to contribute 50 percent of that cost. • Jerome Township Trustees provided the authorization to execute the agreement last Friday; Washington Township is scheduled to meet on May 13 to review and approve the same agreement. • Dublin staff attended the April 22 Washington Township Board of Trustees meeting in which the Township agreed to continue the fire and EMS service currently being provided through June 30. Staff believes the boundary adjustment will be made by that time. • The next Council agenda will include the first reading of an ordinance to conform the boundaries. Staff is recommending Council approval of Ordinance 32 -14 at the second reading /public hearing on May 5. Mayor Keenan thanked staff for all of their hard work on this matter. Council is very appreciative of their efforts. He asked about the timing of the Union County Commissioners' approval of a boundary adjustment. Ms. Grigsby responded that staff has had discussion with representatives of the County Prosecutor's office and the County Commissioners' office. She is not certain of the exact date this will be scheduled for their review. Ms. Readler added that after the second reading of the boundary adjustment, staff will compile the record and file it with the Commissioners. The Commission has a 30 -day Minutes Qf LEGAL BLANK, INC FORM NO 7:?! se Held RECORD 0 �QCgED[NGS Dubin i ounce ApH128, 2014 20 notice requirement, and the matter will then be scheduled on their meeting agenda. The boundary adjustment is effective upon the vote of the Commissioners. Ms. Chinn ici-Zuercher asked if there are any other similar pockets of township within the corporate limits of Dublin, which will require similar action. Ms. Grigsby responded that this is the only one. There will be a second reading /public hearing at the May 5 Council meeting. INTRODUCTION/ PUBLIC HEARINGNOTE - RESOLUTIONS Resolution 31 -14 Accepting the Lowest and Best Bid for the 2014 Street Maintenance Program. Mr. Lecklider introduced the resolution. Mr. Hammersmith stated that: • Bids were opened on April 22, and the costs were estimated at $5.8 million. Two weeks ago, a memo was provided to Council with a summary of the proposed work. • Staff suggested that, although the funding in the CIP for street maintenance itself was @$3.5 million, another $1.6 million be added to that amount to address several streets in need of repair after this extreme winter. The packet identifies over 40 streets to be improved this year. • The additional streets recommended that were included in the bid are McKitrick Road between Hyland -Croy and Jerome Road; extensive repairs on US 33 that are the maintenance responsibility of the City — from Post Road to I -270; pavement patching on Tara Hill Drive; and milling and resurfacing of Post Road from Avery- MuirFeld Drive to Perimeter Drive. • Several other streets of note in the program are Memorial Drive, east of Muirfield Drive; Avery Road north of Brand Road; several neighborhoods, including Coventry Woods and Heather Glen. • In regard to the $4.9 million staff suggested for funding, in reviewing the bids received, the amount for street maintenance alone came in at just under $4.3 million. Along with the program, shared used path maintenance will be done. There is a small portion of path connection this year, which is the connection across McKitrick Road to Tartan West up to Tartan Ridge. • A brochure is provided to residents of the affected streets, with details of the program on the front and FAQs on the back. The contractor will provide 24 hours' notice for those residents whose driveways may be closed. Staff also provides signs adjacent to the work that indicate when the work will take place and directs residents to the website for additional information. The schedule is updated on the website daily. The City also uses changeable message boards when appropriate to notify residents of the work taking place. There is also direct interaction with the residents by staff as needed. • The lowest bid was from Strawser Paving and was 15 percent less than the estimate. Staff is recommending the bid be awarded to Strawser, based on previous experience with Strawser in the past two years. Mayor Keenan noted that the severe winter weather has impacted some of the private streets as well. He is not certain of what measures the City can take to correct these. The specific area he is aware of is around the auto dealerships and Perimeter Center as well as at the Kroger Center across Avery Road. Ms. Grigsby responded that staff will follow up with Code enforcement on those conditions. Mr. Lecklider asked if these are public streets. Mr. Hammersmith responded that these are private streets. Meeting Pagel 0-6f15 RECORD OF PROCEEDINGS Minutes of Dublin City Council DAYTON LEGAL BLANK, INC., FORM NO. 10148 April 28, 2014 Page 11 of 15 Heed _ ._ _ 20 Meeting Mayor Keenan stated that the ON should not allow private streets to be built in the future in the City, based on this experience. There needs to be some way to assure the maintenance is performed — whether it is through a sinking fund or other means to fund the maintenance. Ms. Chinn ici-Zuercher noted that the problem with that specific area is the huge trucks that bring the automobiles to the dealerships. There needs to be better reinforcement of the streets to carry these loads. Mayor Keenan responded that this issue goes back to the time the streets were originally constructed and the quality of the work. Mr. Hammersmith stated that a portion of those streets will be improved as part of the daycare facility that was recently constructed in that area. This was a requirement of the proposed development. Vote on the Resolution: Mr. Reiner, yes; Mayor Keenan, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes. Resolution 33 -14 Intent to Appropriate a 0.033 Acre, More or Less, Permanent Easement; and a 0.046 Acre, More or Less, Temporary Easement from Cynthia S. Tawney, for the Property Located at 20 Longview Drive for the Construction of a Multi -Use Path as Part of the Dublin Road South Phase 3 Project. Vice Mayor Gerber introduced the resolution. Ms. Grigsby stated that this property owner and the property owner for Resolution 34- 14 have not reached agreement with the City. Therefore, the City is beginning the process of eminent domain for both of these properties. Vote on the Resolution: Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Salay, yes. Resolution 34 -14 Intent to Appropriate a 0.026 Acre, More or Less, Permanent Easement; and a 0.031 Acre, More or Less, Temporary Easement from Roslyn Jane Turner and Laurence K. Watkins, for the Property Located at 15 Longview Drive for the Construction of a Multi -Use Path as Part of the Dublin Road South Phase 3 Project. Vice Mayor Gerber introduced the resolution. Vote on the Resolution: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes. Resolution 35 -14 Authorizing the City Manager to Enter into an Addendum to the Cooperative Right -of -Way Acquisition Agreement with the City of Columbus for Arterial Street Improvements at Hard and Sawmill Roads [Hard Road Phase A (Sawmill Road — Smokey Row Road)] Mr. Lecklider introduced the resolution. Mr. Hammersmith stated that this is an amendment to the previously approved agreement. The amendment results from appraisals related to the work. Staff is requesting an additional $180,000 in funding to acquire right -of -way from properties along the east side of Sawmill Road. This is a cooperative project with the City of Columbus, which will both improve the Sawmill /Hard Road intersection while allowing Columbus to widen the last portion of Hard Road between Sawmill Road and Smoky Row. Dublin's portion of this project is only right -of -way that is attributable to the intersection improvement itself, which is required as part of developments on the west side of Sawmill Road. Staff is recommending approval to allow the execution of this addendum. RECORD OF PROCEEDINGS _Minutes of Dublin City Council D AYTON LEGAL BL ANK, INC., FORM NO 10148 Held_ I April 2801 - 4 Page 'f2 of 15 20 Meeting Ms. Salay asked what improvements will be done at the intersections of Sawbury/Sawmill and Billingsley /Sawmill in the future to address the traffic issues. Mr. Hammersmith responded that there are no planned improvements in particular to those intersections. They will be affected by the Sawmill Road northbound lane addition that the Ohio Department of Transportation is constructing this summer. He does not believe that Columbus is interested in enhancing these intersections, as they have not proceeded with any of that work. Dublin staff continues to have conversations with Columbus staff about these items. Ms. Salay noted that it seems that when the City partners with Columbus on a project, the final costs are higher than anticipated. This occurred on Emerald Parkway South. What factors are involved that result in the higher costs? Ms. Grigsby responded that for the Emerald widening project, at the time of the original agreement, the City anticipated there would potentially be additional costs, but that did not occur. Staff is in the process of closing out that project and now anticipates receiving between $100- 200,000 back on that project. With regard to this project, the original amounts were based on information from the Franklin County Auditor's office website instead of waiting for completion of the actual appraisals. The Auditor's office valuations are typically lower than what comes back in an appraisal. making sure the sidewalk connections can be accommodated on that property. Ms. Chinnici - Zuercher stated that the Resolution indicates $135,000, but later mentions $180,000. Is the City asking for an additional $180,000? Ms. Grigsby responded that the $135,000 was the original amount. At this time, $180,000 additional is being requested. Ms. Grigsby added that for one parcel, more right -of -way is needed than what was originally anticipated. This is related partially to the lane addition by ODOT and Ms. Chinn ici-Zuercher asked for confirmation that Dublin does not expect anything more in the future along Sawmill Road that would result in Dublin having to pay Columbus. Mr. Hammersmith responded there is no such expectation for the future. Vote on the Resolution: Mayor Keenan, yes; Mr. Reiner, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Ms. Salay, yes; Ms. Chinnici - Zuercher, yes. STAFF COMMENTS Ms. Grigsby reported: 1. An update was distributed tonight on the dais in follow -up to the Bridge Street District workshop on April 21. 2. Confirmation has been made with Crawford Hoying that they will be ready to present to Council on Monday, May 12 for the workshop session. COUNCIL COMMITTEE REPORTS • Financial Update - 1st Quarter 2014 Ms. Chinnici- Zuercher, Finance Chair stated that the Committee met tonight. The City is in excellent financial shape to date this fiscal year, primarily as a result of higher than anticipated income tax revenue over the same period of 2013. The Committee briefly discussed that one of the reasons for the City's fiscal health is the excellent mix of businesses in the community. Because of this diversity, the City is able to withstand downturns in some specific industries. leld RECORD OF PROCEEDINGS Dublin City Council April 28, 2014 Page 1 of 1 - 5 Meeting _ 20 COUNCIL ROUNDTABLE Mr. Peterson commented: 1. A couple of residents have contacted him about the coyote management issue and Ms. Migliore is planning to meet with them. Based on the memo provided, it seems that the City's approach is that people have to change their behavior as opposed to other measures to manage the coyotes. He understands that other communities have undertaken different options. Can more options be identified to address this problem? Ms. Grigsby responded that the City has reviewed options over the years, and the experts in this field have offered that the current approach is the best one. It is pointed out in the memo that attempting to thin the numbers of coyotes results in a resurgence. Staff can certainly review additional options. Anytime calls are received about problems with coyotes, staff responds individually. This topic has been included in the HOA meetings as well. Ms. Salay stated that her neighborhood includes a wooded park, which draws many coyotes. Ms. Migliore attended a meeting scheduled for these concerned citizens and brought lots of educational information to share. There are measures to deal with the coyotes, but the best options are the ones offered. She encouraged meetings between the residents and Ms. Migliore, which will be very helpful. Mr. Peterson stated that he will follow up with Ms. Migliore. 2. He attended the Wedgewood Glen Homeowners Association meeting last week where the issue of dying ash trees was discussed. There are a number of ash trees on private property, but the concern is with the increased risk of windstorms bringing down the trees. Are there any measures the City can take to assist with these problematic trees, such as taking them down, preventing them from damaging other property? Ms. Grigsby responded that anytime such a tree would potentially impact City right -of- way or City property, the resident is contacted about removing the tree. If there is concern about individual properties with dead trees, she is not certain from a legal standpoint what ability the City has to address this. At a minimum, the City could notify the resident to make sure they understand the issues and concerns. She would defer to Legal staff on this matter. Mr. Peterson stated that he removed three ash trees from his yard, and the problem is citywide. With storms expected tomorrow, other ash trees could come down, resulting in lots of damage. Perhaps people need to be aware that if a tree on their property falls on a neighbor's property, it is the property owner's responsibility. Ms. Salay requested that the Law Director provide a follow up to all Council members. She has had similar experiences in her neighborhood. Minutes of DAYTON LEGAL BLANK, INC., FORM NO. 10146 Mayor Keenan stated that this is a significant health and safety issue. Trees that fall could cause significant property damage or could result in injuries to citizens. Perhaps legislation could be considered to address this. He is aware that removing trees is expensive. Ms. Grigsby stated that there are educational approaches available as well. Mayor Keenan stated that if costs for cutting grass or weeds on property can be placed on the tax duplicate, it seems that there would be a mechanism available for tree removal or a program to mitigate these costs for residents. Mr. Peterson clarified that he is not suggesting the City bid out this program, but perhaps the City could engage some companies who would provide a volume discount for removal of these ash trees. It is time to address it. Ms. Salay stated that Thursday will be her first Planning and Zoning Commission meeting. She is looking forward to serving on the Commission. She spoke to Mayor Keenan about having regular reports on the Commission activities under Committee reports on the Council agenda. RECORD OF ERE)C�,�EDINGS Minutes of Dub m City ounce Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 11 April - 28, 2014" -" _ - Page 14 of 15 Held r Ms. Chinnici - Zuercher reported: 1. The MORK Regional Policy Roundtable took place last week. Two presentations were given: one by Erika Young, Director of Strategic Partnerships for Transportation of America located in Washington, D.C. She shared that the Transportation Trust Fund runs out of money in July of 2014. This means that Ohio would lose $1.48 billion of federal funds. In the Columbus region, it would result in a loss of $39 million of funding. It is not uncommon for the Trust Fund to run out of money, and then the legislature identifies the monies to replenish the Fund. However, because of the atmosphere of the current legislature, Ms. Young is not certain that will occur this time. It is important to monitor this due to the potential impacts on projects such as in Dublin. Ms. Young indicated that there would be no new projects funded, but even those already approved might receive less funding as a result of this situation. 2. The second presentation was by Steve Campbell of the City of Columbus regarding Jobs Expansion and Transportation (JET). It is an initiative of Mayor Coleman, which centers on regional transportation and the airport. The report is to be released this fall. Columbus was not including suburban communities because they view it as a Columbus issue. She suggested that, at a minimum, they include suburban economic development professionals in one meeting. Everyone in the region is impacted by the airport service. Perhaps Mr. McDaniel may want to follow up on this. Airport service is an important factor in economic development efforts. 3. Council received a memo in February regarding the Charter review process, and she asked that this be distributed on the dais tonight. Over the last several years, there have been several items mentioned for review in the next Charter update. She proposes that the Administrative Committee of Council schedule a review of the Charter. The memo from the Law Department outlines two formats: minor changes could be made by Council approval, but major changes would require a public vote. She is requesting that the Administrative Committee undertake this review of the Charter, with the appropriate staff involved in such a review. Ms. Grigsby recalled that one item brought up previously was the number of votes needed to approve legislation. She recalls that Legal staff had indicated this could be clarified with Council legislation. Vice Mayor Gerber, Administrative Committee Chair stated that the Committee could meet and obtain input from staff and other Council members to determine if there is a need to take this forward. 4. Another item previously raised at City Council was the Sister Cities initiative, moving into more international relationships, and whether the City was interested in pursuing that formally. She is not certain of the outcome of those previous discussions. Ms. Grigsby responded that she recalls memos from the past about the resources that would require. She can gather the previous information provided to Council. 5. She attended a meeting last week where a question was raised regarding potential redistricting of the Dublin City Schools. She responded that these matters are handled by the Board of Education, not City Council. She later went to the Schools website and the Superintendent's current message relates to redistricting. For clarification purposes, if redistricting is necessary, his message indicates it would be effective for the 2015 -2016 school year. Most of this is a result of student population growth in the Columbus portion of the school district, according to the recommended options. It is not within the corporate limits of Dublin where the student population is typically increasing for the District. RECORD OF PROCEEDINGS Minutes of _ Dublin City Council Meeting DAYTON LEGAL BLANK, I NC.. FORM N0. 10148 Held April 28, 2014 __ Page 15 of 15 Mr. Reiner: 1. Thanked everyone who supported the Emerald Celebration and reminder Council of the Dublin Arts Council Garden Party, which takes place on Frida May 2 at OCLC. 2. He also noted that a Dublin Bike Tour is scheduled on Friday, May 2 at 11:. a.m. as part of the Healthy Dublin initiative. Vice Mayor Gerber noted: 1. A printed copy of "Dublin is Home" was provided in the Council packet. He asked for information about how it would be circulated. Ms. Grigsby responded that this is the annual report, which is a marketing piece for the City. A smaller version was provided at the State of the City in March and is available online. Each year, the City produces copies of the full annual report and it is provided to rating agencies as well. Vice Mayor Gerber noted it is nicely done, but the Council goals and objectives from the retreat held in February 2014 are not reflected in this document. In addition, the members of boards and commissions have changed. These are just observations on his part for consideration in the future. Ms. Grigsby clarified that this document is the annual report for 2013. 2. A memo was included in the packet regarding the activities for Veterans that the City is currently facilitating. Much of this is already funded in the operating budget, and there are some ideas for future consideration by Council in the next budget cycle. Mayor Keenan 1. Echoed the comments of Vice Mayor Gerber regarding the annual report, noting it will be helpful from an economic development perspective. It was easy to read and well done. 2. Recently attended the "Home for Hope" luncheon recently. A house in Wellington Reserve will be built and donated, and the proceeds will go to The James. 3. Welcomed the Ohio Municipal Clerks Association to Dublin on April 23 at the Embassy Suites. 4. Noted that he was joined by Ms. Chinnici- Zuercher, Mr. Lecklider, Ms. Grigsby and other staff members in attending the Nationwide Legends Luncheon. Skip Pritchett, CEO of OCLC was seated at the City table and it was a good opportunity to speak with him. 5. Asked about the Historic Dublin marker project and if there is an update available. Ms. Grigsby stated that it is being considered as part of the wayfinding and the Bridge Street District project. ADJOURNMENT The eeting was adjourned at 8:41 p.m. ayor — Presiding &cer Clerk of Council