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HomeMy WebLinkAboutResolution 24-14RECORD OF RESOLUTIONS Dayton Legal Blank, Inc., Farm No_ 30045 24 -14 Resolution No. Passed _ _ _ ' 20 A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE 2014 STORM WATER MAINTENANCE PROGRAM WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the Dublin Code, for the 2014 Storm Water Maintenance Project; and WHEREAS, the Dublin Community Plan states an objective to provide safe and efficient collection of storm water; and WHEREAS, Council has determined that the bid submitted by Danbert, Inc. constitutes the lowest and best bid. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, I of its elected members concurring, that: Section 1. The bid submitted by Danbert, Inc. in the total amount of $1,417.85 per unit hour cost is hereby accepted. Section 2 . The City Manager is hereby authorized to enter into a contract with Danbert, Inc. for performance and completion of the 2014 Storm Water Maintenance Program pursuant to the Advertisement, Proposal and Contract Documents for said program on file in the office of the City Engineer. Section 3. This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this /JA day of pr/ --- 1 2014 . ayor - Presiding Officer ATTEST: Mrkn 10 Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager `XN . Date: April 10, 2014 Initiated By: Paul A. Hammersmith, PE, Director of Engineering /City Engineer Barb A. Cox, PE, Engineering Manager — Development Todd A. Garwick, PE, Civil Engineer II Memo Re: Resolution 24 -14 - 2014 Storm Water Maintenance Program Bid Acceptance Background On Wednesday, March 26, 2014 one (1) bid was received, publicly opened and read for the 2014 Storm Water Maintenance Program. The bid and contract for this program are based on a per unit hour cost for providing laborers, foreman, and equipment (e.g., grader, dozer, backhoe, etc.) including equipment operators, mobilization and fuel. Danbert, Inc. submitted the lowest and best bid based on the per unit hour cost of $1,417.85. A summary of the bid is listed below. The 2014 budgeted funds for this program are $300,000 of the $560,000 (AF1301) and are included in the 2014 -2018 Capital Improvement Program for Non -Major Projects. The remaining $260,000 is allocated for the 2014 Storm Structure Maintenance Program. The annually budgeted funds for this program represent a not -to- exceed amount for labor, equipment and material costs to repair storm sewer system deficiencies identified during routine system inspection or on an emergency basis. Danbert has provided this work for the last two years at a rate of $1,511.99 per unit hour. Staff understands that the reduction in the per unit hour rate is their better understanding of how the City organizes and requests work under this program, which reduced their cost for mobilization. This program was first implemented in 2000 and is an important component of the City's effort to comply with the NPDES (National Pollutant Discharge Elimination System) Phase II storm water permit established with Ohio Environmental Protection Agency (OEPA) on January 30, 2009. This is a one -year contract with an optional renewal period for one additional year. Extension of the contract will be based on the satisfaction of the City Engineer with the service provided by the contractor. Staff has thoroughly reviewed the Danbert, Inc. bid. As indicated above, staff has previously worked with Danbert, Inc., and is very impressed with their quality of work, attention to detail, and responsiveness to repair requests. Recommendation Staff recommends approval of Resolution 24 -14, accepting as the lowest and best bid the bid of Danbert, Inc. on the per unit hour cost of $1,417.85 and authorizing the City Manager to enter into a contract with Danbert, Inc. for this program. Bid as Read Bidder Bid as Read Over ( +) or Under ( -) Corrected Bid Engineer's Estimate Danbert, Inc. $1,417.85 +/-0.0 N/A The 2014 budgeted funds for this program are $300,000 of the $560,000 (AF1301) and are included in the 2014 -2018 Capital Improvement Program for Non -Major Projects. The remaining $260,000 is allocated for the 2014 Storm Structure Maintenance Program. The annually budgeted funds for this program represent a not -to- exceed amount for labor, equipment and material costs to repair storm sewer system deficiencies identified during routine system inspection or on an emergency basis. Danbert has provided this work for the last two years at a rate of $1,511.99 per unit hour. Staff understands that the reduction in the per unit hour rate is their better understanding of how the City organizes and requests work under this program, which reduced their cost for mobilization. This program was first implemented in 2000 and is an important component of the City's effort to comply with the NPDES (National Pollutant Discharge Elimination System) Phase II storm water permit established with Ohio Environmental Protection Agency (OEPA) on January 30, 2009. This is a one -year contract with an optional renewal period for one additional year. Extension of the contract will be based on the satisfaction of the City Engineer with the service provided by the contractor. Staff has thoroughly reviewed the Danbert, Inc. bid. As indicated above, staff has previously worked with Danbert, Inc., and is very impressed with their quality of work, attention to detail, and responsiveness to repair requests. Recommendation Staff recommends approval of Resolution 24 -14, accepting as the lowest and best bid the bid of Danbert, Inc. on the per unit hour cost of $1,417.85 and authorizing the City Manager to enter into a contract with Danbert, Inc. for this program.