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HomeMy WebLinkAbout120-95 Ordinance , f RECORD OF ORDINANCES . Dayton Legal Blank Co, Form No. 30043 , I~ -95 Passed_n__n_mn__-n-mm-m-n-- ___ __________19______ , Ordmance No, ___n___m__m_m__ AN ORDINANCE AUTHORIZING THE CllY MANAGER TO ENTER INTO AN AGREEMENT WITH WASHINGTON TOWNSHIP FOR SNOW REMOVAL SERVICES, AND DECLARING AN EMERGENCY -, - WHEREAS, The Washington Township Board of Trustees has requested that the city of Dublin provide snow removal service to certain Township streets, and WHEREAS, a mutual agreement/contract has been reached between the City and the Township; and WHEREAS, said services are deemed necessary to effect the safest travel conditions possible. NOW THEREFORE BE IT ORDAINED, BY THE COUNCIL OF THE CITY OF DUBLIN, STATE OF OHIO. 7 OF THE ELECTED MEMBERS CONCURRING THAT: Section 1. That, the City Manager is hereby authorized to enter into an agreement with the Washington Township Board of Trustees for snow removal services, Section 2. That this Ordinance is hereby declared to be an emergency measure for the immediate preservation of the public safety and welfare in accordance with Sections 4.06 and 4.07 (A) (6) of the Dublin Charter. ...-. .... Passed this Jf~ day of ])UembU;1995. M p:!tf:VJi{ ayor - resl '"g cer AlTEST: ~(#-~ Clerk of Council - ... I hereby certify that copies .f this OnfinancelllJlh.lian were posted in the City Ilf Dublin in auordanct witk Semon 731,25 of the "0 levlsed Code. P#~:~ -, , MEMORANDUM TO: All Members of Dublin city Council L~ FROM: Timothy C. Hansley, City Manager INITIATED BY: Dana McDaniel, Assistant service Director DATE: December 13, 1995 SUBJECT : Snow Removal Services for Washington Township - Staff recommends the Ordinance (attached), approval of 120-95 authorizing the City Manager to enter into an agreement with ....... Washington Township Board of Trustees in order that the City can provide snow removal service for the Township's streets/roads. The washington Township Board of Trustees approached the City for these services as a result of losing personnel and experiencing equipment difficulties. Dana McDaniel and Danny Johnson assessed the situation given current equipment and personnel resources and negotiated a level of service to the Township that would not negatively impact the City's existing service level. A system of priorities will stretch existing equipment and personnel resources to accommodate the Township's desired service level during moderate snow events. The reason we are able to meet the additional demand is because all but one of the Township's streets/roads are residential side streets which will technically receive last priority. However, an advantage to both the City and the Township is that some of the Township's streets/roads are integral to our established districts and/or trucks are already operating in the immediate area. Key points of the contract include: - a. The term of the contract will be through May 1, 1996, at which time it will be re-evaluated. b. The Township compensates the City $50 per hour and - reimburses the City for actual salt usage. c. Prioritizes streets for service and establishes at what point Township streets/roads will be serviced. Exhibit A to the attached contract explains the service to be provided. Also attached is a Memorandum to the Township Trustees. , Questions regarding this issue may be addressed directly to Dana McDaniel. Thank you. ~"'ll!I < "'_-.o--"_e_"..""~''''''''''~"''~.' _....~_~,~"".._."" - .- - ~"~.~- ","~~"""._.,..-. TO: All Washington Township Trustees ~/:1l'JV\ FROM: Dana L. McDaniel, Assistant Service Direor~ DATE: December 12, 1995 , SUBJECT: Snow Removal Service Please find attached a proposed contract for snow removal service. Basically, the City agrees to provide snow removal service (salting and plowing of roads/streets) to those roads/streets listed in .. Exhibit A. We took an odometer reading of these streets and found them to be 11.6 lane miles. -- . .. We feel that the best ,way to charge for th1S serV1ce 1S on cost per hour rate and cost per ton rate for salt usage. The $50 per hour rate in this contract is based upon the recent fee study conducted for the City of Dublin and is our typical charge for services conducted by the Division of Maintenance. The cost per ton for salt charge is a straight pass through of the City'S cost for salt. Salt charges will be based upon our estimation of usage. This is similar to how we currently charge the Township for salt use. It is my understanding that the Township intends to use its truck to remove snow at your facilities and parks and that this truck will not be available for our use on the Township's roads. Our only concern is that the City possesses a fleet which is designed for its needs and does not have significant "slack" to adjust for additional requirements, especially if we experience breakdowns. I don't anticipate significant delays in meeting your service expectations even if we experience a significant number of breakdowns. As you know, we deliver a high level of service and would anticipate providing no less to your residents. An advantage we have is that most of the streets/roads to be serviced in the Township are integral to our established districts and trucks are .. already operating in the immediate area. Please be advised that this contract, if you approve it in concept tonight, can be addressed by Dublin City Council as early as -- December 18. Therefore, I need to hear from you on Wednesday so I can prepare the needed legislation for Thursday's council packet. Council will be able to pass this as an emergency measure in that it is ,clearly a public safety concern. I apologize for not being able to attend your meeting tonight. However, I can be reached at home should you have any questions (228-6502). Do not hesitate to call. In the interim, we will continue to provide assistance to you should any more snow events occur prior to the execution of this agreement. Thank you. - '< WASHINGTON TOWNSHIP & CITY OF DUBLIN CONTRACT FOR SNOW REMOVAL SERVICES THIS CONTRACT, entered into as of this day of , 1995, by and between Washington Township (hereinafter referred to as the "Township" ) and the City of Dublin (hereinafter referred to as the "City")~ ..... ARTICLE I - SCOPE OF SERVICES - I The City agrees to provide services as specified in Exhibit A. -- ARTICLE II - TERM OF CONTRACT This contract shall become effective immediately and shall be in effect until May 1, 1996. ARTICLE III - TOWNSHIP RESPONSIBILITIES The Township shall accomplish the following: 1. Give prompt notice to the City whenever the Township observes, or otherwise becomes aware of any fault or deficit in the service or any non-conformance with this contract. 2. The Township shall designate a point of contact to represent the Township on a day-to-day basis and notify the City as to who shall serve as this point of contact. The point of contact: a. Shall have the ability to authorize the city to begin and terminate services. b. Shall coordinate services with the City. fIII"""O ~ 3. Shall monitor the contract to ensure full compliance with this contractual agreement. - ARTICLE IV - CITY RESPONSIBILITIES The city shall accomplish the following in addition to Exhibit A: 1. ' Execute the services as defined in Article I and within the designated time frame. 2. Give prompt notice to the Township whenever the City observes, or otherwise becomes aware of any fault or deficit in the service or any non-conformance with this contract. 3. The city will provide the Township after each service, notification of all services performed and an assessment of the need for additional services. ~!!\ ."""',-="",,' . ~' . ~'-- . -",-," --- ,~, "< ,,,,' q'--'"'"--~ ',,",,=""'N'~''''__'' "_", ,__.,C""'_'~' . (Snow Removal Services, City of Dublin & Washington Township Board of Trustees, cont'd, page 2) 4. The City will provide all labor, tools, vehicles and materials required to perform the services as identified in this contract and Exhibit A. ARTICLE V - COMPENSATION AND PAYMENT - - a. The City shall be compensated for services as follows: ...... 1. $50 per hour for labor, equipment and fuel costs. 2. $37.78 per ton of salt used. (due to not having scales, salt usage will be approximated) b. The city shall invoice the Township monthly for services rendered during the period of the contract. Said invoice shall itemize hours spent and salt used. ARTICLE VI - TERMINATION The Township may, by written notice to the City, terminate this contract prior to May 1, 1996, if the city fails to perform any of its material obligations hereunder, and does not cure such failures immediately upon notification from the Township specifying in detail such failures. Provided such termination occurs prior to completion of the Scope of Services herein, the Township agrees to pay the City for work actually performed in accordance with the terms of this Contract through the cancellation date. ARTICLE VII - This Contract shall be governed by the laws of the State of Ohio. - ARTICLE VIII - INSURANCE The city shall secure and maintain at its own expense insurance for .... protection from claims under Worker's Compensation acts for damages because of bodily injury including personal injury, sickness or disease or death of any and all city employees or of any person hired by the City other than such employees. The City shall secure and maintain, , at its own expense, General Liability insurance in an amount not less than One Million Dollars ($1,000,000) per occurrence. The City shall secure and maintain, at its own expense, Automobile Insurance, inclUding coverage for non-owned and hired autos, with a combined single limit of not less than Five Hundred Thousand Dollars ($500,000) per occurrence. .,...-'.... = ----_._"---"".--~_.- ..-..-----.----.--"'.. (Snow Removal Services, City of Dublin & Washington Township Board of Trustees, cont'd, page 3) The City shall secure and maintain, at its own expense, Property Insurance for protection from claims or damages because of damage to or destruction of property including loss of use resul ting therefrom in an amount not less than Five Hundred Thousand ~ ($500,000). In addition, the city shall hold the Township harmless - for any damage to its tools/equipment unless it can prove negligence on the part of the Township, its employee(s)/agent(s). - The above referenced insurance shall be maintained in full force and effect during the life of this Agreement. Certificates showing that the City is carrying the above referenced insurance in at least the above specified amounts shall, upon request, be furnished to and approved by the City prior to the start of work on the project and before the Township is obligated to make any payment to the City for the work performed under the provisions of this contract. The Township shall be immediately notified if any of the foregoing insurance is cancelled, not renewed, reduced, or otherwise materially altered during the term of this contract. ARTICLE IX. NON-WAIVER Nothing in this contract including, without limitation, the insurance provisions herein before provided, shall in any way serve to supersede, waive, limit and/or otherwise affect any rights, privileges and/or immunities afforded to either party under applicable law, including, but not limited to, those contained in Chapter 2744 of the Revised Code of the State of Ohio. IN WITNESS THEREOF, the parties hereto have executed this Agreement ~ in triplicate originals. THE CITY OF DUBLIN WASHINGTON TOWNSHIP - BY: BY: Timothy C. Hansley PRINTED NAME: City Manager TITLE: DATE DATE ........ ,.~ ""~.~ .~-"""",,,,,,,,",.' ~ - -_.~"""'" ' ,. . .~ <.~,.~ ~ ~- .",;.-.. r-n . EXHIBIT A SCOPE OF SERVICES 1- Snow removal shall mean the salting and plowing of snow/ice covered streets/roads for the purpose of providing the safest travel conditions feasible. In the case of icy streets, the City may use sand or a sand/salt mixture to improve traction. - 2. The City shall provide snow removal services for Washington - Township. Priorities of snow removal are as follows: - a. Key intersections and hills b. Primary Roads c. Secondary Roads d. Residential side streets 3. Township roads/streets will be prioritized in the same manner as above but will be second priority to city roads/streets. For example, all Dublin key intersections and hills will be done first then the Township's key intersections and hills. Next will be the City's primary roads/streets then the Townships primary roads/streets. Next will be Dublin's secondary roads/streets then the Township's secondary roads/streets. Next the city's residential side streets then the Township's residential side streets. 4. The Township streets/roads to be serviced include but are not limited to: a. Shier Lane - Residential Side Street b. Holiday Lane - Residential Side Street c. Fischel Drive North and South - Residential Side Street d. Woerner Temple - Secondary - e. Alleys in Amlin - Residential Side Street f. Vintage Lane - Residential Side Street g. Baldwin Road - Residential Side Street - h. Indian Run - Residential Side Street i. Bellaire - Residential Side street MEMORANDUM ,,*,,-"'!Q