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HomeMy WebLinkAbout02-24-14 Council MinutesRECORD OF PROCEEDINGS __ Minutes of_ Dublin Cit C Meeting DAYTON LEGAL BLANK, INC.. FORM NO 10148 Held February 24, 2014 20 CALL TO ORDER Mayor Keenan called the Monday, February 24, 2014 Regular Meeting of Dublin City Council to order at 5:30 p.m. at the Dublin Municipal Building. ADJOURNMENT TO EXECUTIVE SESSION Mayor Keenan moved to adjourn to executive session to discuss land acquisition matters, legal matters and personnel matters (to consider the compensation of a public employee or official). Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes. (Ms. Salay, Mr. Reiner and Mr. Peterson arrived and joined the executive session in progress.) The meeting was reconvened at 7:00 p.m. ROLL CALL Members present were Mayor Keenan, Vice Mayor Gerber, Ms. Chinnici - Zuercher, Mr. Lecklider, Mr. Peterson, Mr. Reiner and Ms. Salay. Staff members present were Ms. Grigsby, Mr. Smith, Ms. Readler, Mr. Hartmann, Ms. Crandall, Mr. McDaniel, Ms. Mumma, Ms. O'Callaghan, Mr. Wagner, Ms. Puskarcik, Chief von Eckartsberg, Mr. Hammersmith, Mr. Hahn, Mr. Gunderman, Ms. Rauch, Ms. Gilger and Ms. Ott. PLEDGE OF ALLEGIANCE Vice Mayor Gerber led the Pledge of Allegiance. CITIZEN COMMENTS Wallace Maurer, 7451 Dublin Road inquired if Council was familiar with the book, The Sixth Extinction, written by Elizabeth Kolbert. Her previous book addressed the disappearance of dinosaurs from planet Earth. The six different extinctions addressed in her books relate to the disappearance of life from the planet. The Sixth Extinction relates to the disappearance of humanity, which is on its way. What drives us at the moment — greed, disbelief in climate warming, general attitude and values? He raises this subject, because he does not believe Council understood his point when he objected to two of the items of legislation at the last Council meeting. The first related to a project to protect and assist businesses with plans to mitigate extreme weather impact; the second was an economic development agreement with a group whose purpose is to advise executive officers of corporations how to increase their wealth. He refers to this attitude in his comments about the imminent result of The Sixth Extinction. Roger Vogel, 177 Longview Drive stated that: (1) He is announcing the introduction of the newest homeowners association in Dublin — the "'Mid- Century Dublin Neighbors Association," which was formed on February 15 of this year, a 501(c)(3) nonprofit organization, whose mission is to strengthen, improve and promote their mid - century Dublin neighborhood. The neighborhood is comprised of 75 homes located on Grandview Drive, Longview Drive, Marion Street, and the portion of Franklin Street connected to Marion Street. When this area was developed after World War II, it was part of the South Civic and Gould additions. Today, these three streets are connected on the west end by Monsarrat Drive, developed in the 1980s as a part of Waterford Village. However, the only access those 12 homes have is on one of three streets of his RECORD OF PROCEEDINGS Minutes of Dublin City Council DAYTON LFGAL BLANK, INC., FORM NO 10148 7 February 24, 2014 Page 2 of 13 Held 2C� Meeting neighborhood. As of today, they have 68 members and continue to grow in membership. Among the current members, some have chosen to become involved with the civic advocacy committee and some are present this evening. The Association is committed to working with the City to achieve common goals. (2) He has submitted a signed petition reflecting the desires of a majority of Mid - Century Dublin residents concerning the condition of the neighborhood streets, signed by 63 residents representing 53 properties in their neighborhood. They are asking the City to address long overdue maintenance required to bring the streets up to par with the current standards enjoyed by other residents of Dublin. They appreciate the City's great snow removal, yet the general condition of their streets reflects a dire need for attention. Their streets are 18 -foot wide blacktop. Most streets in Dublin are 24 feet wide. (3) The Association has concern about the introduction of an adult family home located at 50 Longview Drive. They want to ensure that the single - family residential nature of their neighborhood is maintained. They want to ensure that additional adult group homes are not introduced into the community. They have a great and vibrant neighborhood of 75 homes within one half mile of downtown Dublin. Members of the neighborhood have invested financially to update, upgrade and improve these homes, which are primarily ranch style and located on large lots. They want to work with Council and staff to make a great neighborhood even better. Mayor Keenan welcomed the civic association and inquired if the City Manager would like to respond to any of the concerns raised. Ms. Grigsby stated that in regard to the City's street maintenance program, each year the City reviews all the streets within the City, and the evaluation for 2014 and 2015 is currently underway. A pavement condition rating system is used and staff also considers where work in different areas could be consolidated. Potential resurfacing in this area will be included in that review. In regard to the adult family home issue, there are limits to what a city can do. Much of that is regulated by the State of Ohio, but Legal staff is reviewing any potential options the City may have related to the number of homes within a certain area. Ms. Salay inquired when a report could be expected regarding the potential ability to take action; it is a time - sensitive issue. Ms. Readler responded that staff has prepared a draft. They intended to provide it, together with more comprehensive information about adult family home regulations in the next few months. However, that could be expedited. Council members indicted their preference for expediting this report. Ms. Chinn ici-Zuercher added that this is important. Dublin already has an adult group home in another area of the City. Westerville is also considering potential regulations regarding group homes in their community. Dublin needs to be thoughtful, but timely. Mr. Smith responded that Legal staff would provide a report to Council in less than 30 days, likely for the second March meeting. Mayor Keenan asked if the Mid - Century Association is a forced funded homeowners association. Mr. Vogel responded that it is not. At this point, the organization is voluntary; there are no dues. They already have 70 members, although they have existed for only 10 days. The neighbors are motivated by the issues in their neighborhood. They would like to be included in discussions, whenever possible, to help resolve these issues. Mr. Smith responded that they would ensure that the Association is included on the City's homeowners association list, and will contact them when staff is working on the issues raised tonight. Ms. Salay stated that one issue is street maintenance. How can the other issues be scheduled for Council's consideration? Minutes of DAYTON LEGAL BLANK, INC., FORM NO Wa Held RECORD OF PROCEEDINGS Dublin City Council Meeting February 24, Page 3 of 3 Ms. Grigsby responded that there are several similar streets in that area. When the streets were installed, they did not have curb and gutter or sidewalks. Staff could bring back estimates on the costs and timeframe involved to add those. If more were done than resurfacing the existing streets, it would need to be programmed in the Capital Improvements Program. Mayor Keenan stated that it would be advisable to pull that information together, as the CIP meetings occur in August. However, he pointed out that some residents may want the changes, but others may not, which is challenging for an Association. Ms. Salay stated that all of the signatures on the petition indicate support of resurfacing, widening and addition of curbs; but it appears "sidewalks" was crossed out. Ms. Grigsby noted that there would be an issue with the width of the road. If the road were widened, right -of -way would be needed from the residents. In the past, for example with the water and sewer extensions, the City required right -of -way dedication to the City at no extra cost in order to do the project. Ms. Chinnici - Zuercher asked if there are a significant number of other streets in the City that were built at a time when the requirements were different. Ms. Grigsby responded that there are other streets, in the Muirfield area, for example, without curb and gutter. Council may want to have a survey done of existing streets in Dublin so that staff can identify any other areas with the same conditions. Mr. Reiner thanked the new Association president, Mr. Vogel for his leadership role. In regard to the other homeowner associations, it would be important to make them all aware of the need for right -of -way for such projects, as conflicts between neighbors can result. CONSENT AGENDA (Items proposed for the Consent Agenda are acted upon by a single motion and vote of Council. However, upon request of a Council Member, any proposed Consent Agenda item may be removed from the Consent Agenda for further discussion /consideration under the regular order of business.) Ms. Salay requested that Resolution 14 -14 be removed from the Consent agenda and discussed under the regular order of business. She has questions related to this matter. Vice Mayor Gerber moved approval of the five remaining items on the Consent agenda. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes. • Notice to Legislative Authority Transfer of D1 and D2 liquor permits from KCT Chen LLC, dba Sushi.com Japanese Restaurant to T &K Group, Inc., dba Sushi.com Japanese Restaurant, 7160 Muirfield Drive • Notice to Legislative Authority New D5I liquor permit to PPR Corazon LLC, dba Vita Fitness Corazon, 7155 Corazon Drive, Unit A • Resolution 11 -14 (Introduction /vote) Accepting the Lowest/Best Bid for the Emerald Parkway Bridge Parking Lot Project. RECORD OF PROCEEDINGS Minutes of Dublin City Council Nleeting r­1 LEGAL BLANK, INC., FORM NO 10148 February 24, 2014 Page 4 of 13 Held 20 • Resolution 12 -14 (Introduction /vote) Authorizing the City Manager to Accept and Receive a 1.830 Acres, More or Less, Permanent Multi -Use Path Easement, Donated by the Board of Education, Washington Local School District (Dublin City Schools), Located on Hard Road, City of Dublin, County of Franklin, State of Ohio. • Resolution 13 -14 (Introduction /vote) Declaring Certain City -Owned Property as Surplus and Authorizing the City Manager to Dispose of Said Property in Accordance with Section 37.08 of the Dublin Codified Ordinances. POSTPONED ITEM Ordinance 70 -13 Rezoning Approximately 10.5 Acres, Located on the West Side of Paul Blazer Parkway, Between the Intersections of Rings Road and Parkcenter Circle from PCD, Planned Commerce District (Tuttle Crossing /I -270, Subarea 5A) to PUD, Planned Unit Development District (Tuttle Crossing /I- 270, Subarea 5A) to Modify the Development Text and Preliminary Development Plan Regarding Sign and Parking Requirements. (Case 13- 056Z/PDP) Mr. Smith stated that the applicant's legal representative has requested that this matter again be postponed for hearing at the March 10 Council meeting. Ms. Chinn ici-Zuercher moved to postpone Ordinance No. 70 -13 to the March 10 Council meeting. Vice Mayor Gerber seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mayor Keenan, yes. INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 11 -14 Authorizing the City Manager to Execute Assignment, Real Property Necessary Conveyance Documentation to Acquire 10.00 Acres, More or Less, Fee Simple Interest Located East of Village Parkway and South of Tuller Road from Commercial Site Acquisitions, Inc. ( "Casto ") for Parkland and Right of Way. Mr. Lecklider introduced the ordinance. Ms. Grigsby stated that in 2013, Casto entered into a Real Estate Purchase and Sale Agreement with Byers Realty LLC to purchase the old Byers Chevrolet site, which is located at the intersection of Village Parkway and Cooperstone Drive. This legislation will authorize the City to accept an assignment from the Casto of all the rights and obligations of that agreement. The 10 -acre site, which will be acquired for a cost of $4.6 million, is a key piece of land for the construction and extension of John Shields Parkway as part of the Bridge Street development. The developer was successful in negotiating a good acquisition price from the company. Casto is also currently pursuing a residential development in that area -- Tuller Flats. She noted that this ordinance is not connected to that development in any way. This agreement will allow Casto to acquire the northern portion of this property when the roadway is completed for the market value of the site at that time. There will be a second reading /public hearing at the March 10 Council meeting. INTRODUCTION/ PUBLIC HEARING/VOTE - RESOLUTIONS Resolution 14 -14 (Introduction /vote) Authorizing the City Manager to Enter into a Contract with the Franklin County General Health District (DBA Franklin County Public Health) and RECORD OF PROCEEDINGS Minutes o Dublin City Council Meeting DAYTON LEGAL BLANK. INC.. FORM NO 10148 11 February 24, 2014 Page 5 of 13 Held 20 Vector Disease Control International, LLC for Integrated Mosquito Management Services. Ms. Salay stated that she has no objection to the agreement with Franklin County and Vector Disease Control. Her question is, adulticiding control occurs when neighborhoods are sprayed -- how is the efficacy of that effort determined? Families are being exposed to these pesticides in the air, as well as the residual on any outdoor play equipment. She would prefer to avoid that unless it proven to be effective in eliminating the West Nile virus from the community. That is obviously a health threat, as well, so it is important to balance. She reviewed the program some years ago and learned that as the spraying truck travels up the road, the range of the spray only reaches 50 -75 feet in either direction. It is not a fogging method that would eliminate mosquitos in a greater area. In her neighborhood, the wooded park is where the mosquito traps and majority of the mosquito population is located. However, spraying does not occur in that area, just along the streets. She wants to ensure that the City achieves the intended result from this effort. Ms. Grigsby responded that at one time, mosquito spraying occurred as a regular process. It now is done only when the West Nile virus has been detected. The Board of Health has indicated that the program is effective. However, staff can obtain more information on the coverage and effectiveness. When the spraying is scheduled, the neighborhood is alerted, and signs are posted. Ms. Salay stated that she recognizes that the City makes a good effort to inform the community. She appreciates that it does not occur weekly. She wants to make sure that a follow -up occurs to evaluate whether the effort was effective. Mr. McDaniel stated that several years ago, the City implemented an aggressive mosquito- trapping program. The trap data is sent to the State. The feedback from that data informs of the presence of encephalitis or other diseases carried by mosquitoes. If positive trap data results, fogging is done. After fogging, the trap data is checked again to determine the efficacy of the fogging. For the most part, the fogging does occur just along the streets, but occasionally, backpack fogging into other areas, depending on the trap data. That sometimes occurs, not because a disease has been detected, but to address a nuisance issue, eliminating part of the population. Where there are heavy adult mosquito populations, disease often occurs, so it is important to be proactive, based on the trap data. Ms. O'Callaghan noted that the scope of work in the contract identifies performance measures with which the contractor must comply. One of those specific measures is that the target reduction in adult mosquito population following adulticide application shall be at least 60% from the most recent trap information. There are three to four other performance measures as well. Ms. Salay inquired if the intent is to identify fewer mosquitoes in the traps. Ms. O'Callaghan responded affirmatively. Ms. Salay stated that the indication then is that the program is effective. Ms. O'Callaghan responded that it is; the program is monitored and there are performance measures in place. Mr. Lecklider requested clarification. He was told by staff members that when the City discontinued its fogging program, it was because of its limited effectiveness – similar to the reason that Ms. Salay just described. It was also the message that he conveyed to residents. Staff now seems to be indicating that when Franklin County and their contractor determine there is a problem, they may address it by fogging. Mr. McDaniel responded that, years ago, Dublin did fog routinely, every two weeks. Then, the state of Ohio transitioned into a program of larviciding. When the City adopted a more aggressive policy for larviciding and trapping, areas of standing water Minutes of DAYTON LEGAL BLANK, INC., FORM NO 10148 I' I RECORD OF PROCEEDINGS Dublin City Council Meeting February 24, 2CS14 Page 6 of 13 - it - -- nd other problem areas were larvicided. That was followed by trapping data. When ie program transitioned into the Health Department contract, they utilized more cientific methods. Over the years, understanding has improved, and the program has improved. Larviciding is the preferred method, but there are certain times of the year when fogging is warranted. The City also receives resident calls on occasion requesting fogging, so that they can enjoy the outdoors, so there is conflict on the issue within the community. Fogging is utilized primarily to prevent disease. It is used less to address a nuisance issue, unless there are a significant number of complaints in an area, because more mosquitos often means increased disease risk. Mr. Lecklider stated that when the fogging truck moves down the street, the fogging is of limited effectiveness with respect to the rear of the properties. Mr. McDaniel responded that can be true. However, it can be surprising how effective the fogging can be, as indicated by trap data. The fogging may not initially reach far, but it can disperse and affect some of the mosquito population. Ms. Salay indicated that she would be interested in receiving data on this. Mr. Reiner noted that staff does a good job notifying the residents when the fogging is scheduled, so they can close their windows and prevent the pesticide from entering their homes. Ms. Grigsby added that staff would provide information based upon the testing results from last year's fogging. Several years ago, the City transitioned from a mosquito nuisance program to disease management. This reduced the number of times fogging occurred and the amount of pesticides put into the air. Ms. Salay noted that the City does have a mosquito prevention program, which is described on the City's website. Residents are reminded to empty birdbaths, plant saucers, etc. Mr. Lecklider suggested that when mosquito season arrives, it might warrant mentioning this in a City Manager's column and a reminder on the City website about the City's policies. Ms. Grigsby responded staff would also pursue other communication opportunities, such as the a -News sent out to residents. Vote on the Resolution: Mr. Reiner, yes; Mayor Keenan, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes. Resolution 15 -14 Intent to Appropriate a 0.155 Acres, More or Less, Present Road Occupied; a 0.045 Acres, More or Less, Permanent Slope, Grading and Drainage Easement; and a 0.037 Acres, More or Less, Temporary Easement from Jack K. Beatley, Trustee, at the Property Located at 6713 Glick Road for the Construction of a Bikepath. Vice Mayor Gerber introduced the resolution. Mr. Hartmann stated that this is the last parcel needed for the Glick Road Shared -use Bikepath Section 3. Staff has been successful in negotiating all the other needed parcels. This is the resolution of intent to appropriate, in the event it is necessary to file an action in court. There is an upcoming settlement meeting scheduled with the attorney representing Mr. Beatley, and staff is hopeful that progress will be made. The permanent multi -use path easement is for 0.045 acres; the temporary easement is for 0.037 acres. Mr. Reiner stated that he understands that the City has done everything possible to resolve this. The City's Bicycle Advisory Task Force spent two years researching traffic hazards and dangerous areas for bicyclists. There are two schools that would utilize this path, and children traveling to the Columbus Zoo would also use this path. Currently, there is no route for bicycles to travel on Glick Road, which has a one -foot Minutes of _ - DAYTON LEGAL BLANK. INC FORM NO. 10148 M Held RECORD OF PROCEEDINGS Dublin City Council February 24, 2014 Page 7 of 13 20 Meeting berm. This is a serious safety issue, and he supports pursuing all options to acquire this property in order to construct the shared use path. Wallace Maurer, 7451 Dublin Road stated that he does not know Mr. Beatley. The paperwork indicates he is a trustee — the trustee of what? Ms. Salay responded that is the way the property is titled. Mr. Maurer stated that it is obvious that Mr. Beatley does not want the multi -use path to cross his property. He asked if eminent domain would be used if negotiations were unsuccessful. Mr. Smith responded affirmatively. Mr. Maurer inquired if there is an alternate route available. Mr. Smith indicated there is not. Mr. Maurer noted that it appears that Mr. Beatley is the last in a long line of property owners affected by this path; Mr. Maurer noted that he, personally, was one of the first property owners affected by the construction of a shared use path. He would be willing to speak with Mr. Beatley, if staff would like. Mr. Smith responded that would be unnecessary. Legal staff will be able to handle the issue. Mr. Reiner stated that there have been some very civic - minded people in Muirfield, who donated the needed land without compensation. They understood the necessity of having this bikepath for the safety of the citizens and responded accordingly. He appreciates their responses. 7 Vote on the Resolution: Mr. Lecklider, yes; Mayor Keenan, yes; Mr. Reiner, yes; Mr. Peterson, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Ms. Chinnici - Zuercher, yes; Resolution 16 -14 Authorizing the City Manager to Enter into a Settlement Agreement with Sunrise Dublin Senior Living LLC to Ensure the Completion of the Sunrise Senior Living Facility Located at 4175 Stoneridge Lane. Vice Mayor Gerber introduced the resolution. Mr. Smith stated that an agreement has been reached with Sunrise Dublin Senior Living. Staff has been working with the parties for eight months to reach this agreement. This is a project that was stalled during the economic downturn. The company never filed bankruptcy, but shut down a number of projects. This agreement will ensure that the project is re- started and completion guaranteed. Jerry Liang, Director, Sunrise Senior Living, Alexandria, Virginia expressed his gratitude for all the patience and effort expended by Mr. Smith and his team as they worked diligently over the past few months to reach this agreement. They have been working to secure financing to complete the project. They are now in the final phases of the commercial loan process, which should be completed by early April. They have already been on site working with the general contractors, architects, and various third parties who are evaluating what is necessary to re -start the project. They are attempting to secure bids from subcontractors and to have all the numbers and specifications finalized as quickly as possible. As soon as all the preparatory work is completed, work will begin to prepare the site physically. They hope to begin construction as soon as possible, perhaps in May. The estimated completion date for the project is the summer of 2015. The project is approximately 30% complete at this point; the steel framework is in place. Given this level of completion, he anticipates significant exterior progress will occur very quickly. Their goal is that by the end of this year, the outside framing will be completed. Minutes of DAYTON LEGA BLANK, INC., FORM N O, ' :! Held February 24, 2014 _ _. Page 20 Mr. Reiner asked if there is an address or a contact for local contractors who might be interested in participating in the remainder of their bid package. Mr. Liang responded that he will provide contact information for their general contractor to Mr. Smith. Mr. Smith stated that once they have that contact information, they will make it available to the community. Mayor Keenan stated that he appreciates the efforts made on reaching this agreement. Council is looking forward to the completion of the project. He understands that it will be essentially the same plans that were approved in 2009 and should result in an outstanding project. Ms. Chinn ici-Zuercher inquired about a statement in Section 7 of the contract, which states that the parties agree that " "if the City is delayed in issuing a building permit...." Why would the City delay the issuance of the permit? Mr. Smith responded that if, for example, the City received the building plans that were to be reviewed in 14 days, but it required 21 days for the review. They do not want to be penalized for that week. Legal staff has discussed this issue with the Engineering and Building divisions, and staff is prepared to expedite their efforts. However, the other party requested this protection clause. They will be giving the City a forensics study to ensure that the steel structure is good. They also had to modify some of the building plans, based on changes in portions of the State Code. If there were to be a delay of a week or few days, they did not want to be penalized. Ms. Chinnici - Zuercher stated that she would agree that the company should not be penalized and trusts this project will be made a priority by staff as it moves through the process. Ms. Grigsby responded that it is typical to include contract language to add protections for both sides. The City does not anticipate any delay in its approval, but that is impossible to guarantee. Ms. Chinnici - Zuercher noted that she and the City Manager had the opportunity to tour Heartland, the facility next door. Because it has multiple floors, they have a view of this site and presently, that is not an attractive view. It will be important to meet the timeframes he described. There is a need for an integration to occur between the two sites; hopefully, they are complementary to each other. Vote on the Resolution Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mayor Keenan, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mr. Lecklider, yes. Mayor Keenan thanked Mr. Liang for the overview. Council is looking forward to the project's completion. STAFF COMMENTS There were no staff comments. COUNCIL COMMITTEE REPORTS Vice Mayor Gerber, Administrative Committee Chair reported the following: 1. Council goal setting retreat is scheduled for Thursday evening, February 27 and Friday, February 28 all day. A meeting packet has been provided to Council members tonight. It can be reviewed at this time, or Council members can review later and contact him with any questions /comments. The consensus was to review individually and contact Vice Mayor Gerber with any questions, comments or changes. 2. The Administrative Committee will meet on Saturday, March 1 at 9 a.m. to interview candidates for back -up Mayor's Court magistrate. All Council members are welcome to attend. RECORD OF PROCEEDINGS Dublin City Council — R eeting RECORD OF PROCEEDINGS Minutes of Dublin City Council Nleeti.ng LEGAL BLANK, INC.. FORM NO 10148 Held February 24, 2014 Page 9 of 1 - 3 20 3. Board and commission interviews are scheduled for Wednesday, March 5 beginning at 6 p.m. Ms. Salay inquired when Council members would receive copies of the applications to begin their review. Ms. Clarke responded that she would forward copies to Council tomorrow evening after the 5 p.m. deadline for submission. 4. The annual board and commission recognition event will be scheduled for an April or May date. Last year's event was not well attended, so he would welcome any new ideas for the event from Council members. Tentative dates will be forwarded to Council members to determine a preferred date. Mr. Reiner, Community Development Committee Chair 1. Requested a preferred date for a committee meeting to review the Beautify Your Neighborhood grant applications. Consensus of the committee members was to schedule the meeting for March 12 at 6 p.m. 2. Noted that the I- 270 -US33 Northwest Interchange memo indicated that the suggested text on the parapets would not be used. He assumes that means the City's name "Dublin" would not be utilized. Ms. Ott responded that staff's recommendation is to have no text on the parapets. Staff reviewed the permissible text that likely would be approved by the Ohio Department of Transportation with the proposed design elements, and staff was not satisfied with the final appearance. Therefore, staff recommends not utilizing that name on the bridge parapets. Mr. Reiner stated that he is not pleased with that recommendation. The Committee completed a lengthy review and selection process before selecting a final design. One of the primary concerns was that people would travel through this intersection that will have an attractive design — perhaps one of the better ones in the state — by may not recognize that they are in Dublin. Incorporating the name not only reflects pride in the community and its art efforts, it is also consistent with the City's economic and business outreach. Ms. Chinn ici-Zuercher stated that she understood the memo to indicate that the Ohio Department of Transportation (ODOT) generally does not permit text. Ms. Ott responded that there is very little text that the Federal Highway Administration and ODOT will permit. The word "Dublin" is permissible as an identifier of place; the name of the road that the bridge supports is also permissible. The artist was asked to provide text alternatives, which are included in the final page of the packet report. Staff was not satisfied with any of the alternatives. There is a need to achieve a balance between the place identification and a " "fit" within the project. Staff did not believe it met those expectations. Vice Mayor Gerber stated that he understands the desire to have a place identification, but the alternatives suggested that meet the design limitations were not attractive. There is likely other signage in the area to provide the Dublin identification. Ms. Ott responded that she would review what other signage exists at the corporate limits of Dublin along I -270. Mr. Reiner inquired if staff is certain that the Celtic "Dublin" that was discussed in the meetings -- the design of the City's name used during the Irish Fest -- would not be permissible. Ms. Ott responded that she did not submit it specifically for review. However, through informal conversations with ODOT representatives, she learned that the text is considered too ornate to meet their requirements for legibility. RECORD OF PROCEEDINGS .Minutes of- Dublin City Council Meeting UXT I VIV L G_V.YL OWrvI, IrvV. f•V H_M_ rvV. 1 V I48 February 24, 2014 Page 10 of 13 Held__ 20 Mr. Reiner asked if the Celtic Dublin text could be submitted to obtain a formal response. Mayor Keenan inquired the required timeframe. Ms. Ott responded that a phone call could be made to ODOT tomorrow. Staff was trying to finalize the parapet design element this week. However, they can provide a sample to ODOT, and try to work with them on this element. Technically, ODOT has two weeks to review it. Should ODOT not approve the more ornate, Gaelic design, and the options are one of the samples in the packet, what is Council's direction? Mr. Reiner stated that he agrees that the other samples are not very interesting. The Gaelic /Celtic design is more attractive, and serves as a signature symbol for the City. The City likely spent significant money in developing it. He would prefer to submit that to ODOT. Ms. Ott stated that she would submit that design as Council's first choice. However, if that is not approved, what is Council's direction? She would prefer to have that direction at this time versus a March meeting. Ms. Chinnici - Zuercher asked for clarification about staff's opposition to the other samples presented. Ms. Ott responded that the lettering does not fit with the rest of the design. Ms. Chinnici - Zuercher asked why the artist would provide examples that would not be complementary to his own project. Ms. Ott responded that he was tasked with providing samples that would be complementary to his design as well as meet ODOT's criteria. She does not believe the samples met staff's expectations. Ms. Chinnici - Zuercher suggested that staff have the artist provide additional samples. Ms. Grigsby stated that staff would follow up with more specifics on what would be permitted and will also submit the Gaelic /Celtic lettering sample. Staff will find out if there are other options that could be considered. Ms. Chinnici - Zuercher asked if drivers traveling at 65 mph would really be able to see the name "Dublin." Ms. Ott stated that a good, recent example can be viewed at the Stringtown Road exit off I -71 in Grove City. Ms. Chinnici - Zuercher noted that lettering is too large, in her opinion. Ms. Ott stated that text on a parapet wall would likely be 24 -30 inches high per letter. Mayor Keenan requested an iteration be provided to Council. Ms. Grigsby indicated that would be provided, as well as photos of other examples around the area. Council Roundtable Mr. Peterson 1. Stated that over the weekend, he had the opportunity to meet with local physician, Dr. Jason Diehl. He understands there was a marathon in Metro Center over the weekend. Chief von Eckartsberg responded that every year, the "Last Chance for the Boston Marathon" is held in February. The run totals 26 miles. Mr. Peterson stated that their discussion concerned the medical support they provide for that event, as Dr. Diehl volunteers his time. In addition to all the work provided by City staff for the community, there are many volunteers who also work to support their fellow citizens. He appreciates Dr. Diehl's efforts and was reminded of all the others who work to make Dublin such a great community. Ms. Chinnici - Zuercher: RECORD OF PROCEEDINGS _Minutes. of_ Dublin City Council Meeting LEGAL BLANK, INC.. FORM NO. 10148 _ eebruary 24, 2014 Page 11 of 13 Held 20 1. Stated that in reviewing the DCVB minutes, they indicate that they have not had an update from the City on the Convention Center Feasibility Study that is being done. What is the status of that study? Ms. Grigsby responded that staff had some general conversations early in the Bridge Street Corridor process with a local consultant regarding a potential component within the proposed Bridge Park Development of a conference center. There have been no follow -up meetings to the initial discussions in terms of pursuing anything further. Ms. Chinnici - Zuercher noted that DCVB should be advised of that. Ms. Grigsby responded that staff would follow up with them. 2. Reported that she and Ms. Grigsby attended the recent MORPC Board meeting where Mr. Foegler provided a brief presentation on the Bridge Street District. 3. Also at the MORPC meeting, Mayor Ebert of Canal Winchester requested support for the proposed KC -46A squadron to be located at Rickenbacker Air Guard Station. There is a hearing on this on February 27. Would Council be willing to have Ms. Grigsby send a letter of support on Council's behalf? The consensus of Council was to have Ms. Grigsby send a letter of support on Council's behalf. Ms. Chinnici - Zuercher requested that the letter be provided quickly so that Mayor Ebert has it prior to the hearing on the 27"'. 4. Noted that a Sunday Dispatch article reported that New Albany is pursuing a concept similar to Dublin's Bridge Street Corridor. Recently, it was also reported that Powell was planning similar development. It is important for Dublin to begin executing the development for the Bridge Street District — putting shovels in the ground and demonstrating to citizens that all the work, education and money that has been invested in planning will be realized in results. It is important for Dublin not to lose out because our process is too long. 5. Also at the MORPC Board meeting, copies were distributed of the Public Policy Agenda. She chairs the Regional Policy Commission, and this is one of their products. It is used by MORPC and others. Four members went to Congress last week and held a workshop about Regional Commissions developing these types of products. They received positive feedback. Ohio's legislators were very pleased to receive this document, which helps them to understand the priorities in this area. Central Ohio is asking for their support for the TIGER funding and other monies from the federal budget for transportation projects. 6. Noted that Council has discussed previously their desire to set up a Charter Commission this year to review and recommend needed changes to the City's Charter. What is the process to establish the commission and move that forward? Ms. Grigsby responded that she does not recall that Council's intent was to establish a Charter Commission. Mr. Smith stated that Legal staff would provide a memo for Council's next packet regarding the process. Mr. Lecklider 1. Reported that last Thursday, he and Mayor Keenan attended the Dublin Entrepreneurial Center's (DEC) five -year anniversary celebration at OCLC. The DEC was relocated approximately a year ago from Post Road to the Metro Center. The Center is now home to approximately 120 companies. It was an incredible turnout; they had to close admission, due to capacity issues. This demonstrates the interest, and is an incredible success story! Dublin is recognized as leaders in this particular effort. The feature speaker indicated that Dublin is as well positioned with respect to technology, innovation and business successes, citing Silicon Valley, Austin, Texas and Seattle. Mr. Reiner stated that he was pleased to learn that the City of Dublin was the first city in the nation to receive the "Healthy Workplace" accreditation. In January, Dublin was r 1 RECORD OF PROCEEDINGS Minutes of Dublin City Council LEGAL BLANK, +N FORM NO. 10148 __ _ February 24, 2014 Page 12 of 13 eld 20 Meetiug voted one of the Healthiest 100 Workplaces in America. This effort has obviously been executed to a very high level. It has been passed along to the citizens, as well, as the City uses grant money to provide free cholesterol exams. The City's goal is to have a very healthy population and low insurance rates. Vice Mayor Gerber stated that he was very pleased to learn that Avondale is moving forward with Phase 2. It is a fine organization. With an aging population, there will be a greater need in the community for this type of housing. Mayor Keenan reported that: 1. Mr. Lecklider, Mr. Peterson and he visited the Service Complex two weeks ago on behalf of Council and the residents to thank the employees for their snow removal efforts. The meeting was well attended. Ms. Grigsby noted that her office did receive feedback that they appreciated Council's expression of appreciation. 2. He and Vice Mayor Gerber also hosted a local Girl Scout troop during a City Hall visit to earn a " "local government badge." Staff provided a brief presentation, and Council and staff responded to their questions within a Council meeting framework. Some of their questions were quite challenging! 3. He attended the Willow Grove sound wall meeting, which went very well. There seemed to be unanimous accord regarding their desire for a sound wall. They were able to come to agreement on a number of issues, including color and size. 4. He attended the 5"' Anniversary celebration of DEC at OCLC, which went very well. 5. He also attended the fundraiser related to Dom Tiberi's daughter, Maria. There were a number of Dublin people in attendance, including several former Council members. The City has already passed legislation regarding texting and driving. The most important component of that is the education piece. Dom Tiberi is very interested in potential City efforts to talk to the youth — perhaps through our website, interfacing with the schools, involving Police officers as well — about distracted driving. Anything the City could do from an educational standpoint within the community would be useful, and he would appreciate Council members' and staff's support of this effort. Ms. Salay stated that she appreciates his bringing up this topic. Her neighborhood lost a 17 -year old high school student just last night in a tragic car crash. This is the third young person that the Dublin community has lost in the last seven months — clearly, it's an issue. She recalls that years ago, schools provided driver's education programs over a six -month period. When her children reached driving age, there was minimal classroom instruction. A private instructor came to the home, provided six hours of instruction, and the students were then fully licensed and assumed ready to take the road. In her opinion, that is not adequate training. Mayor Keenan stated that The Dispatch Group has embarked with a media group on a 12 -month campaign focusing on the distracted driving issue. Although there may be some copyright issues involved, perhaps staff could pull some ideas together and recommend some things that could be done in support. Ms. Salay suggested that this topic may be appropriate for the Community Services Advisory Commission. Ms. Chinnici - Zuercher stated that two or three years ago, the Police Chief presented to Council an education campaign being undertaken for texting and driving. It seems this would be the next step in that plan, expanding it to distracted driving, which is more inclusive. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO 1, ^,t 48 Held February 24, 2014 Page 13 of 13 20 Ms. Grigsby responded that staff could revisit what has been done. There may be other options beyond a focus on texting to expand it to distracted driving in general -- not only for teenagers, but for everyone. Mayor Keenan agreed that would be worthwhile to pursue. These issues are observed on a daily basis. Vice Mayor Gerber stated that after the City passed the social host law a few years ago, he and Ms. Salay headed up a task force with the Schools that met quarterly, focusing on heightening the awareness and education for that issue. This seems to be the next step. Perhaps staff can suggest some options. Mr. Lecklider asked for clarification. Would this involve an independent educational effort by the City of Dublin or pursuing the next phase of enhancing the educational efforts made to this point? Ms. Grigsby responded that it would be the next phase of efforts already underway regarding texting. Mr. Lecklider stated that he agrees that the efforts should focus on distracted driving in general — not just for the age 18 and under population. Mayor Keenan noted the following reminders: 1. Dublin Chamber Economic Forecast Event tomorrow, February 25, 7:30 a.m. at Dublin Methodist Hospital. 2. U.S. 33 Corridor meeting in Marysville tomorrow at 4 p.m. 3. Washington Township meeting tomorrow at 6:30 p.m. ADJOURNMENT The meeting was adjourned at 8:20 p.m. ayor — Presiding Officer Clerk of Council