02-10-14 Council MinutesRECORD OF PROCEEDINGS
Minutes of _ Dublin City Council _Meeting_
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Mayor Keenan called the Monday, February 10, 2014 Regular Meeting of Dublin City
Council to order at 6:00 p.m. at the Dublin Municipal Building.
ROLL CALL
Present were Mayor Keenan, Vice Mayor Gerber, Ms. Chinnici - Zuercher, Mr. Lecklider,
Mr. Peterson, and Ms. Salay. Mr. Reiner was absent (excused).
ADJOURNMENT TO EXECUTIVE SESSION
Mr. Gerber moved to adjourn to executive session to discuss land acquisition matters,
legal matters, collective bargaining matters and personnel matters (to consider the
compensation of a public employee or official).
Ms. Chinnici - Zuercher seconded the motion.
Vote on the motion: Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Mayor Keenan,
yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes.
The meeting was reconvened at 7:08 p.m.
ROLL CALL
Members present were Mayor Keenan, Vice Mayor Gerber, Ms. Chinnici - Zuercher, Mr.
Lecklider, Mr. Peterson and Ms. Salay. Mr. Reiner was absent (excused).
Staff members present were Ms. Grigsby, Mr. Smith, Ms. Crandall, Mr. McDaniel, Ms.
Mumma, Ms. O'Callaghan, Chief von Eckartsberg, Mr. Hammersmith, Mr. Hahn, Ms.
Rauch, Mr. Garcia, and Ms. Ott.
PLEDGE OF ALLEGIANCE
Ms. Salay led the Pledge of Allegiance.
SPECIAL PRESENTATION
• Dan Sullivan, HNS Sports Group/The Presidents Cup
Mr. Sullivan provided an update on the progression of the event and its conclusion.
• In terms of global reach perspective, they had projected 800 million households
would be in touch with this event through 224 countries and territories. In
fact, this did occur, with 61 channels and 32 different languages broadcasting
the event from Dublin, Ohio.
• Domestically, the partners at NBC Sports and Golf Channel delivered the
broadcast to 110 million households through 62 hours of competition coverage
and 34 hours of news and highlight programming. For comparison purses, the
Memorial Tournament delivers 32 hours' worth of competition coverage and 20
hours' worth of news coverage. Significantly more coverage came to The
Presidents Cup in terms of international coverage. On the pgatour.com site,
there were 3.5 million users during the week of the event.
• For media coverage, there were 567 registered media who attended the event,
representing 167 media outlets. There were over 18,600 articles written about
the event, with an equivalent impression of 71 million throughout that week of
The Presidents Cup.
• From a performance standpoint, the event was sold out. There were 38,000
tickets sold as of the tournament week. In spite of the weather challenges, on
Saturday they scanned 34,000 of the 38,000 tickets sold. The fans turned out
in force and stayed throughout the day. There were over 150,000 people
attending the event throughout the week, which was up 65 percent from the
2009 Presidents Cup.
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• A measurement was done after The Presidents Cup regarding the economic
impact of consumer spending. The result was $22 million in consumer
spending in the region, with the majority spent in Dublin, based on hotel stays
in Dublin.
• There were over 6 hotel room nights in Dublin and this was the largest
one -month hotel -motel tax revenue generation in history for the City of Dublin.
They are very proud of all of these numbers, which clearly met the expectations set
two years ago. The event was an opportunity to bring the entire region together.
Dublin was in the center, but many others participated and supported The Presidents
Cup, including the State of Ohio, the City of Columbus, Franklin County, Delaware
County, the Columbus Partnership, Columbus 20/20, Jobs Ohio, The Ohio State
University, Columbus Council on World Affairs, Experience Columbus, Port Columbus,
and the Greater Columbus Sports Commission. Bringing this group together to focus
on assisting in staging this significant event is a very positive thing for all.
He noted that Mayor Lecklider served on the Leadership Committee, which included 35
leaders from the public and private sector throughout the region.
Ms. Puskarcik assisted on the Steering Committee, which was a small group
representing the State of Ohio, the City of Columbus, Franklin County, the City of
Dublin and the Greater Columbus Sports Commission. They helped in terms of an
executional standpoint. The marketing committee included Scott Dring and Sue
Burness, and this group ensured that every facet of the community worked together in
executing all of the marketing and advertising plans.
They are very proud of how the region came together in terms of collaboration.
He noted that without the City of Dublin taking the lead 2 -1/2 years ago, they could
not have been successful. The momentum grew over time, and the list of activities
associated with the event was unprecedented for this tournament. Between all of the
media events held in the Marketplace and at Muirfield, ForeFest in Dublin on Thursday
evening, opening ceremonies in downtown Columbus, to the Fan Village outside of
Muirfield Village - the list is long. The PGA Tour looked at each one of these as "best
in class" and as an opportunity to grow in future years. They collaborated with the
PGA Tour and many of these ideas will be incorporated into their event in the years
ahead.
[He shared some slides of the event.]
Mr. Sullivan noted that the 39"' Memorial Tournament will take place in late May, and
they will use much of what was learned during The Presidents Cup as a method to
ensure the Memorial Tournament is growing and that it will continue to be the best it
can be. They hope that many of the community activities held in conjunction with The
Presidents Cup will be part of the Memorial Tournament. They have received great
support from the corporate community.
They have met all of the expectations set out for The Presidents Cup and the
relationship established with the City of Dublin at the outset was key. He thanked the
City for taking this leap of faith with them! He offered to respond to any questions.
Mayor Keenan thanked Mr. Sullivan and noted that Council was proud to be a part of
The Presidents Cup, which put Dublin on the world stage. He asked Mr. Lecklider to
comment.
Mr. Lecklider noted it was an honor to represent the City of Dublin and Council as a
member of the Leadership Committee. He agrees with Mr. Sullivan that there was a
nice representation from across the region. It was an amazing event! He added that
the sales in the Fan Village were brisk, even with the poor weather on Saturday.
Mr. Sullivan noted that with ticket sales, merchandise and concession sales, they
outperformed 2009 by 67 percent. There was an incredible amount of support for the
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event, both prior to and during the event. The fans stayed through the times of bad
weather, commenting it was a unique opportunity to be part of something special.
Mr. Lecklider noted that everyone he encountered spoke very highly of the support of
Dublin staff for the event.
Mayor Keenan noted that the ForeFest was an incredible success and enjoyed by
everyone who attended. There have been requests to have more such events
throughout the year!
Mr. Sullivan reiterated his thanks for the support, noting he looks forward to working
with Council in the future.
CITIZEN COMMENTS
Wallace Maurer, 7451 Dublin Road stated he had intended to comment regarding the
Football University tonight, but has decided to delay his comments in order to spend
his energy on various agenda items.
Michael Blackwell, 2014 Dublin Grand Leprechaun and Dublin Branch Library Manager,
and Jamie Riley, media specialist, Pinney Elementary addressed Council.
Mr. Blackwell noted he represents the Dublin Branch Library and Dublin A.M. Rotary
tonight. For the last two years, they have collaborated with Dublin City Schools to
host a literary event each April and will do so in April 2014.
Ms. Riley stated that this year, Pinney Elementary would partner with Wright
Elementary and the Dublin Branch Library to host Meghan McCarthy, author and
illustrator. Her non - fiction book topics are interesting and a little off the beaten path,
including books about the invention of bubble bum and an alien invasion. These
books are a great complement to the Common Core standards, which include lots of
non - fiction reading. This author also shares with the students the primary research
tools used, which promotes their interest in research as a part of writing. They are
hopeful that Council members will attend this event and support it.
Mr. Blackwell noted that with this year's author visit, they would not need readers as
in past years. The book this year is "Pop: the Invention of Bubble Gum" and they are
seeking grant funding from The Dublin Foundation to provide a copy of the book to all
third grade students in both schools. They are requesting that Council help with the
book distribution, be introduced at the event, and participate in a bubble gum blowing
contest. Representing Dublin City Schools will be the Superintendent; representing
Dublin A.M. Rotary will be Mike Close; and he will represent the Dublin Branch Library.
He is requesting that Council members join in this contest. They will send follow -up e-
mails with the exact dates, which are tentatively scheduled during the day on April 15
and 16 at Pinney and Wright Elementary Schools. They will also reach out to the
Police Chief and Fire Chief to participate. He added that if Council members
participate, they would receive a signed copy of the book as well.
CONSENT AGENDA
(Items proposed for the Consent Agenda are acted upon by a single motion and vote
of Council. However, upon request of a Council Member, any proposed Consent
Agenda item may be removed from the Consent Agenda for further
discussion /consideration under the regular order of business.)
• Approval of Minutes of Regular Meeting of January 27, 2014
Mayor Keenan asked if anyone wanted to remove an item from the Consent Agenda.
Hearing none, Ms. Chinnici - Zuercher moved approval of the action for the one item on
the consent agenda.
Mr. Lecklider seconded the motion.
Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mayor Keenan, yes; Ms.
Chinnici - Zuercher, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes.
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SECOND READING /PUBLIC HEARING - ORDINANCES
Ordinance 09 -14
Rezoning Approximately 27.5 Acres, Located on the North Side of Hard
Road and on the West Side of Sawmill Road, from PUD, Planned Unit
Development District (NE Quadrant, Subarea 5A) to PUD, Planned Unit
Development District (NE Quadrant, Subarea 5A - Amended) to Modify the
Development Text and Preliminary Development Plan Regarding an
Addition to the Existing Grocery Store and Modifications to the Permitted and
Conditional Uses. (Case 13- 084Z /PDP /FDP /CU)
Ms. Husak stated that this ordinance was introduced at the January 27"' City Council
meeting. The applicant's representative has had subsequent conversation with the
residents, which addresses a concern Council members expressed at the previous
meeting. Mr. Hale will provide an update regarding the discussion with residents.
Ben Hale, Jr., 37 W. Broad Street, Columbus stated that he spoke with Mack Parkhill
last week. Mr. Parkhill shops at the Kroger store that is reflected in this rezoning. He
indicated that he understood that with the WalMart store opening across the street
and Target just to the north, it is very important that Kroger be able to meet that
competition. He had sent Mr. Parkhill a copy of the plans and staff reports during the
Planning Commission review process to keep him informed. Mr. Parkhill was also
aware of Council's previous discussion. He made it clear that he continues to support
their application. As indicated at the last meeting, the only new retail that will occur
here is 500 square feet. However, that is accommodated by a reduction in square
footage from the grocery retail component. The actual retail space is not increased.
The center will have 3,000 square feet of warehouse; the second floor will be
comprised of offices. The warehouse space is needed because currently, they are
shipping merchandise in from other grocery stores via panel trucks, an inefficient
method of business. On the ground floor, the increase in space will be approximately
3,500 square feet -- 3,000 square feet for warehouse and 500 square feet for the
coffee shop that will be relocated from the middle store to the front. The additional
space will not be visible; it is essentially a 'bump out" to the rear of the store. Kroger
believes this change is absolutely essential to be able to meet the coming competition.
They have made themselves aware of their customers' desires and are anxious to
proceed with this change before WalMart opens across the street with 190,000 square
feet of retail -- 60,000 square feet of which will be grocery. Kroger does not want to
lose any of their customers.
Mr. Lecklider stated that his vote for this matter will be affirmative. However, he has
found some of the comments confusing, both from the applicant and from other
Council members. He has difficulty following the logic. Apparently, there will be no
significant increase in retail space to address the competition. There has been a long-
standing debate in this community about retail development, particularly in the
Sawmill corridor. In this case, what he is hearing is that there is a need to compete in
the retail arena with more retail in Dublin. He would like to review the financials on
this Kroger and other Dublin -area Kroger stores. He assumes that, in spite of present
access to WalMart and Target stores, there has also been an increase in customers for
the Kroger stores.
Mr. Hale responded that in addition to relocating the coffee shop from the center of
the store to the front, other "hard goods," such as pots and pans will be eliminated.
This change will be largely a re -do of that space. They will not be increasing the total
amount of permitted square footage; they will be changing what they sell in the
space.
Mayor Keenan invited public testimony.
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Wallace Maurer, 7451 Dublin Road stated that:
1. One of the "Permitted Uses" is cigar stores and stands. In light of CVS stores'
recent ban of selling tobacco materials, could there perhaps be a similar desire
of other stores to do the same?
Ms. Chinnici - Zuercher suggested he contact the retail stores directly.
Mr. Maurer responded that they may learn of his comment via the televised Council
meeting.
2. Another section in the text refers to three items — agricultural credit
institutions, personal credit institutions and business credit institutions. Do
these include or refer to credit unions?
Mr. Smith responded that he believes it is an all- encompassing term. For example,
there are banks in Kroger and similar stores. He believes there are also credit unions
located in grocery stores.
Mr. Maurer inquired if there could be a credit union office located in this store.
Mr. Smith responded that there could be, should Kroger decide to lease the space
currently housing a bank to a credit union, provided they were performing a similar
function.
Mr. Hale stated that it is important to remember that there are many other businesses
in the Kroger Marketplace Center, in addition to the Kroger store.
Mr. Smith clarified that the development text applies not only to the Kroger store, but
to the entire Kroger Center complex. If the owner of the center wants to lease a space
to a credit union, they can do so.
Mr. Maurer stated that in the section referring to eight requirements, there is a
reference to a structural element called "hip." What are hip structures?
Mr. Langworthy responded that the term relates to roof pitches.
Ms. Salay stated that it is an architectural element. It is a unique type of roof, versus a
gabled roof. Like a parapet, it is an architectural element, visible from the front of the
center.
Ms. Chinnici - Zuercher noted that it is listed in the line with other types of roofs, such
as parapets.
Ms. Husak showed a slide with a picture of a hip roof. The roof is sloped and cloved.
Ms. Salay stated that she appreciates Mr. Lecklider's previous comments. She, too,
was somewhat confused. However, she is certain that when the remodeling is
completed, it will be abundantly clear.
Ms. Chin nici-Zuercher stated that she is pleased that Kroger is focusing on the
consumer needs and desires and is responding to address them.
Vote on the Ordinance Ms. Chinnici - Zuercher, yes; Mr. Lecklider, yes; Mr. Peterson,
yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mayor Keenan, yes.
Ordinance 10 -14
Authorizing the Provision of Certain Incentives to Everhart Financial Group,
Inc., dba Everhart Advisors to Induce it to Retain a Main Office and
Associated Operations and Workforce within the City, and Authorizing the
Execution of a Development and land Exchange Agreement.
Mr. Gracia stated that Ted Smith of the Vorys law firm, representing Everhart Advisors,
will address Council's questions.
Ted Smith, Vorys, Sater, Seymour & Pease representing Everhart Advisors, stated that
the company is a Dublin- based, independent registered investment advisory firm
serving corporations and individuals. Founded in 1995, they currently have 15
employees located in the Venture Drive 3,300 square -foot facility. They anticipate
growing to approximately 25 employees over the next five years. They are interested
in building their own signature building in the City of Dublin.
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Mr. Lecklider stated that he is acquainted with Scott Everhart, a former resident of
Lowell Trace. This is an interesting success story -- one of many in this community --
of someone who lives in Dublin and is growing their business in Dublin. This is a great
location.
Mayor Keenan invited public testimony.
Wallace Maurer, 7451 Dublin Road stated that the function of this business is to
provide advice on retirement planning services to corporations and to serve as "wealth
advising services to corporate executives and other individuals." Who are those other
individuals?
Ms. Chinn ici-Zuercher responded that it can mean anyone else, aside from
corporations.
Mr. Maurer stated that this is another corporate force involved in "widening the gap"
between the one percent and everyone else — one of the crucial issues in this country.
He disapproves of that, and registers his complaint against the acceptance of this
company. The only benefit he can see is that Dublin can be aware of what they are
doing, although no one will ever see the internal memos.
Vote on the Ordinance Vice Mayor Gerber, yes; Ms. Salay, yes; Mr. Peterson, yes;
Mr. Lecklider, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes.
INTRODUCTION/ PUBLIC HEARING /VOTE — RESOLUTIONS
Resolution 09 -14
Authorizing the Request for Local Government Innovation Fund (LGIF)
Grant Funds for the Purpose of Developing a Dublin Resilience Zone Pilot
Project.
Mr. Lecklider introduced the resolution.
Mr. McDaniel stated staff desires to obtain a $50,000 grant from the Ohio
Development Services Agency's from their Local Government Innovation Fund. The
grant will enable the City to establish and conduct a "Resilience Zone" pilot project to
explore concepts to harden and protect businesses against extreme weather events
and assist businesses and the City to mitigate, respond to and recover from such
events. Dublin works very hard to maintain and continuously improve a comprehensive
ecosystem of business services, which creates a competitive advantage for businesses
in the city to grow and prosper. Dublin was asked to take the lead on this project
because of the City's business ecosystem in place — the mix of small and large
companies. The City has the support of the Mid -Ohio Regional Planning Commission,
the Franklin County Public Health Department, and the Franklin County Emergency
Management and Homeland Security Agency to partner in this project. Its success will
depend upon the participation of some of the Dublin businesses in this pilot project.
Extending Dublin's business services to create a market support for resilience will help
investors in businesses protect assets and their competitive edge as they plan for,
adapt to, and re -boot from the results of an extreme weather event. This involves
planning mitigation and recovery activities as a pilot project to help businesses. This
resolution will authorize the City Manager to enter into the necessary agreements
should the grant be approved.
Ms. Chinnici - Zuercher inquired the timeframe for the grant application approval
process and execution thereof, if successful.
Mr. McDaniel responded that they understand that grant awards are to be made within
the next month. The pilot project would then be executed within a three -month
timeframe.
Ms. Chinn ici-Zuercher inquired if the partner entities are prepared to fund the project
if the grant award is not received.
Mr. McDaniel responded that they are not. They would participate only from their
areas of their expertise. The project will be pursued only if successfully funded.
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Hayor Keenan stated that he reviewed the information and found it difficult to
comprehend the anticipated outcome /accomplishment. He believes that much of this
relates to what businesses should be trying to take on themselves — disaster planning
for significant events. What could Dublin do as a City? One item perhaps is ensuring a
redundant power supply, but he did not see a reference to that.
Mr. McDaniel responded that there is a reference to hardening around the areas of
utilities, storm water management and potential flooding. This relates to regulations
and things recognized as sound practices, which the City already has in place. There
are places in the City with redundant electric service that can be shown as an
example. Many people are not aware that Metro Center has dual circuitry. The new
substation being built by AEP will provide dual circuitry on the west side of the City.
Ms. Salay stated that her understanding is that Dublin's role will be to assist business
and ultimately give them a blueprint so they can do this themselves. In the process,
this will make Dublin more competitive -- another area in which Dublin can lead.
Mr. McDaniel stated that it is a value -added service Dublin can provide.
Ms. Chinn ici-Zuercher stated that over the last ten years, Franklin County Emergency
Management and Homeland Security offices have learned that one assumed that
businesses had a disaster plan. If they had a plan it was internal; it was not in
collaboration with the existing other necessary services, which are suggested as being
included.
Mayor Keenan invited public testimony.
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Wallace Maurer, 7451 Dublin Road stated that it seems that business interests are
being privileged over the interests of 40,000 residents, each of whom may have as
compelling a reason to evacuate during a blizzard or a heat wave. To privilege a
business over any individual in the City strikes him as inappropriate. It would be better
to assist the poor in the City, who cannot afford air conditioning in the summer and
decent heating in the winter. That would better serve the interests of the City.
Vote on the Resolution: Mr. Peterson, yes; Vice Mayor Gerber, yes; Ms. Salay, yes;
Mayor Lecklider, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes.
OTHER
• Application for Placement of Farmland in an Agricultural District — Floyd Miller and
Joyce E. Miller - 60.422 acres of land located at 5274 Cosgray Road, Parcel No.
274 - 001218 -00
Mr. Smith stated that this is a procedural item. For many years, this land has been in
the agricultural district designation. This is a renewal of that designation. He believes
the City has only done one other of these designations previously. This will provide
additional protection for the Millers, should there be an assessment for water /sewer or
from eminent domain.
Mayor Keenan inquired if this is essentially a housekeeping item, which should have
been done earlier.
Mr. Smith this is a housekeeping item, and it must be renewed every five years.
Mr. Lecklider inquired if this is the City's initial acceptance.
Mr. Smith responded that it is not. The land has been in this district since 2005.
Ms. Grigsby stated that she is certain that this application was originally approved prior
to the time the land was annexed to the City of Dublin.
Mr. Lecklider inquired if a certain number of acceptances could prevent a future
rejection.
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Mr. Smith responded that is not the case. It does not set a precedent. If the City
should not want to do this in the future, it has the option of denying it.
Mayor Keenan inquired what is the minimum acreage for this type of application.
Mr. Smith responded that he would obtain that information and share it with Council
at the next meeting.
Ms. Chinnici - Zuercher moved approval of the application.
Ms. Salay seconded the motion.
Vote on the motion: Ms. Salay, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes;
Vice Mayor Gerber, yes; Mr. Peterson, yes; Mr. Lecklider, yes.
• Viability and Competitiveness Study - Metro Office and Blazer Research
Districts
Mr. McDaniel stated that Planning and Economic Development have undertaken this
study, which focuses on two of the City's business districts — Metro Office and Blazer
Research districts. Funding for this study was included in the 2013 operating budget.
They enlisted the services of the firm Planning Next, formerly ACP. This group has
worked with the City's Community Plans in the past. The study provides Council with
an in -depth view of these two office districts as they exist today; provides a
competitiveness analysis; and an assessment of current regional and national trends.
The study also includes some case studies from other parts of the country,
demonstrating some of the actions that are being taken in similar suburban office
settings to keep them competitive. The study's assessment of these two office district
is by no means bleak, but recognizes that the City should continue to set the
conditions to keep its office districts competitive into the future. These legacy office
districts have served as an economic center for the City of Dublin — not to mention
setting a great example for the rest of the region over the years and have set a high
bar for competition.
Staff's primary goal was to advance the study's initial findings to Council regarding these
two office parks. Staff anticipates this to be the first step of a dialogue between Council
and staff. Staff is not presenting specific recommendations at this time, giving Council
time to review the report. Many resources were referenced in the study, which may be
of interest to Council. Staff will undertake any additional research and analysis, if
Council should desire, and work with Council regarding potential recommendations for
keeping these office parks competitive well into the future.
Ms. Chinnici - Zuercher stated that it was an excellent summary. She would like to have
the suggested work session scheduled as soon as possible. Although at this point staff
has not provided recommendations, it is important to move quickly to the strategy
stage. Dublin's competitiveness is being challenged by other communities at this
point.
Ms. Salay stated that the study results indicated that some of the buildings were
relatively old and tired. She assumes that meant that, architecturally, they appeared
dated. That should be informing our discussion and decisions regarding the
architecture for the Bridge Street Corridor. When looking at some of the buildings in
Metro Center, it is possible to know exactly when they were built — in the style of the
day. It is important to select architecture for the Bridge Street District that is classic
and timeless. In addition, the report stated that amenities were not close or mixed into
these areas. That is also part of the discussion with the Bridge Street Corridor, as well
as the need for transit. She recognizes that Dublin has had limited success with transit
systems, and it is market - driven. Perhaps within Dublin, a transit system can be
established for these areas and for Bridge Street. Is this the right time to consider or
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possibly explore this option, or is it 10 -20 years in the future? Maybe that could be
part of Council's dialogue with staff.
Ms. Chinnici - Zuercher suggested it be included in the proposed work session.
Ms. Salay responded that perhaps staff could provide more information for that
discussion in terms of whether this is a feasible option. Perhaps there could be future
tie -ins to COTA service points.
Mr. McDaniel pointed out that speaking about age of buildings, architecture comes to
mind, but it is also the age of the buildings and the cost of maintaining those buildings
— HVAC and life cycle replacements.
Ms. Chinnici - Zuercher stated that it is important to be cautious with whatever
°timeless architecture" means. These buildings were built 30 plus years ago, and they
served the business community well for a long period of time. The way business is
done is changing throughout the country. Historically, that change occurs every 35 -50
years. There is not a model that will endure 100 years from now. Regarding the cost
to operate these buildings, there are more efficient systems available now. Those are
policy issues that can be included in the discussion about what role, if any,
government might have in assisting in upgrading HVACs, etc.
Mayor Keenan stated that parking ratios continue to be a consideration, because part of
how we do business today is to put more people in the same space. Storage needs are no
longer the same, as many records have been digitized.
STAFF COMMENTS
Ms. Grigsby stated
1. As everyone is well aware, this area has been experiencing six -eight weeks of
severe winter weather conditions. Ms. O'Callaghan, Director of Public Service, will
provide a brief update.
Ms. O'Callaghan stated that:
1. Dublin has had a very busy, challenging snow season thus far this year, with 19
snow events to date. This exceeds the number of snow events last year, and
the costs associated with managing these events have already exceeded the
costs expended last year by $400,000.
2. The most recent event was particularly challenging because the significant
snow accumulation Tuesday night was immediately followed by freezing rain
that packed the snow down; Wednesday morning traffic packed it down
further. As a result, it took longer than usual to address the residential streets.
Typically, it would take a maximum of 24 hours to complete a round of the
entire City. However, due to the nature and associated complexities of this
storm, it took 39 hours to complete the entire City.
3. In addition, the temperatures were extremely cold; in extremely cold
temperatures, salt is less effective. As reported in the media, there is a salt
shortage, and suppliers are experiencing difficulties in keeping up with the
demand. However, the City does have salt, and staff checks on the salt orders
daily. Throughout the day, a few salt deliveries to the City are being made.
4. The City did receive some inquiries from residents about the status of
residential streets. The order of priority by which the City treats its streets is
determined by traffic volumes and speeds on the roadways, in order to address
safety concerns. The priority is: (1) primary streets — major arteries and
streets with hills and curves; (2) secondary routes — main subdivision roads,
streets connecting two or more primary streets; and (3) residential streets —
courts, cul de sacs, alleys.
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5. She expressed appreciation for the City's snow warriors, who do a great job,
often working very long hours. She thanked residents for their patience and
cooperation.
Mayor Keenan stated that Council is aware of the extra effort and is very proud of the
employees' extra efforts. Council members have received a few resident emails, as
well, and have responded individually with explanation similar to what has been
provided tonight.
Ms. Grigsby continued:
2. In regard to recent discussions about Bridge Street presentations and videos —
staff has been working on a series of short videos to address some of the main
concerns and frequently asked questions. Facts sheets also are provided at the City's
website, and a copy of that information was provided in Council's meeting folder
tonight. Concerns that will be addressed in the videos include:
• Economic development — main purpose of Bridge Street vision is to remain
competitive in economic development
• Demographics /housing trends specific to central Ohio
• Traffic - the roundabout at Riverside Drive /161. Staff is working with a
company to do a simulation of the roundabout and how it works in comparison
to the existing conditions. A memo in Council's packet provides historical
background on how the roundabout was selected by City Council a couple of
years ago.
• Traffic — general issues. When the traffic engineers did the Bridge Street
utilities and volume analysis, they looked at Dublin's roadway systems based
upon build out. The City is now working on information regarding the impact
of incremental build out and the impact on infrastructure and key intersections.
That information will be available soon, and a meeting with Council will be
scheduled for this discussion.
• Preliminary engineering work. Final drafts have been received. Staff is
reviewing and information will be compiled for Council review /discussion. A
work session may be needed to review details.
This information will be discussed at Goal Setting and shared at the State of the City.
[At this point, a teaser was shown of the State of the City video of the Bridge Street
Corridor update.]
Ms. Grigsby noted that longer videos will be shown at the State of the City and posted
at the City website. The goal was to have companies or individuals that represent
regional, local or national businesses in Dublin express the reasons Bridge Street
development is needed to provide the needed workforce.
COUNCIL COMMITTEE REPORTS
Mr. Peterson
1. Thanked Chief von Eckartsberg for the information provided on the recent
recognitions and awards for Police officers.
2. Appreciated receiving the sidewalk maintenance program schedule. It will be
helpful to share with residents.
3. Echoed the enjoyment of the Fore!Fest event. His family was able to walk to
the event from their home and it felt like an intimate environment in the middle
of such a big event. It was fantastic, and the more the City can do something
similar, the better!
4. Last Wednesday, he and Ms. Chinn ici-Zuercher attended the meeting hosted by
staff regarding Emerald Parkway 8. Staff did a great job of sharing information
on the night of a snow storm and did an excellent job in responding to
questions from the public. He appreciates all of staff's efforts.
Ms. Chinnici - Zuercher:
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1. Asked about the time period that the new car dealership will be housed at the
Post Road previous MAG site.
Ms. Grigsby responded that staff does not have a timeframe, but she is aware that the
dealer is seeking this site for use until their chosen site is built. They have selected
their future building site, but she is not aware of the construction timeline. Staff can
check and report back on this.
Ms. Chinn ici-Zuercher asked if the Frantz Road /161 future improvements are still on
schedule for the future.
Ms. Grigsby stated that in terms of the realignment of Post Road, it continues to be
reflected in the Thoroughfare Plan. The intersection of Frantz /161 continues to be
evaluated. Some of the preliminary engineering done in the past will have to be
updated, based upon the I- 270/33 interchange improvements. Currently, there is not
a timeframe for the realignment of Post Road or construction at the intersection.
2. Added her congratulations to all the members of the Police division who were
recognized, and thanked the Chief for sharing this information.
3. Reported that last Thursday, she attended the Planning & Zoning Commission
meeting for the purpose of reviewing with them the Code of Conduct and
asking them to sign it. The members were not aware whatsoever that this
Code of Conduct was in process, which is a concern for her. It seemed that
even the staff at the meeting were not aware of it. For the future, there needs
to be better communication to staff of policies adopted by Council, as the staff
would be the ones providing feedback as the policies are implemented. The
Commission had some questions about the fact that they have adopted Rules
and Regulations and why the Code of Conduct could not be incorporated into
that. She did not anticipate this question. Their rules relate to their
procedures and operations, and the Code of Conduct is a separate matter. She
explained these differences to the Commission. There was also a question
about the first provision in the Code of Conduct — committing that the member
will be present for required meetings. They felt it was a definitive statement,
and given that several members have already missed meetings or anticipate
missing meetings, they felt they were signing something they would be
violating at some point. She responded that it is Council's expectation that
when a citizen is appointed to a board or commission, they set aside that time
on their calendar and protect it to the extent possible. Things do arise for
business or family reasons that preclude attendance. In addition, the Planning
Commission does have more meetings than other boards and commissions,
and therefore more possibility of being absent for meetings. However, the
provision in the Code of Conduct was to emphasize the expectation of
attendance to members at the time of appointment. She did notice that the
P&Z Rules and Regulations indicate, "more than four unexcused absences
within one year may result in a member's removal from the Commission by City
Council." Personally, she does not recall discussion about this number. It is
something that the Administrative Committee may want to review and discuss.
The Commission generally has about 20 -22 meetings per year, and the
Committee should review the appropriate number of absences.
Vice Mayor Gerber stated that he believes the rules state "unexcused absences."
Ms. Chinnici - Zuercher responded that it is stated as such; however, it is difficult to
define what qualifies as "unexcused." When Council receives the attendance records,
the absences are not identified as excused or unexcused. The assumption is that they
are excused. The Administrative Committee may want to review this item.
Mayor Keenan stated that for the Governor's Office's board and commissions
throughout the state, the percentage of meetings attended by a member is tracked. If
a member misses more than a certain percentage, action is taken.
Ms. Chinnici - Zuercher stated that it makes more sense at a state level because of
travel issues. This is not something that would be appropriate for local boards.
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4. Reported that the meeting with Dublin Schools at Dublin Scioto High School
last week was attended by 22 citizens and they had excellent questions. The
responses given were so thorough that if any deviation in that information
occurs, it will be important to share that with the residents.
5. Noted that she and Vice Mayor Gerber attended a luncheon at LaScala, at
which Jeremiah Gracia of Economic Development and Brent Crawford of
Crawford - Hoying spoke. Copies of the handouts they distributed were provided
to Council members tonight.
Mr. Lecklider
1. Added his congratulations to the Police officers and civilians who received the
Police Department's awards and recognitions.
2. With respect to the sidewalk maintenance program memo, it is excellent that
the City does this, but it also is frustrating to him that sidewalks in newer
subdivisions, such as Wellington Place and Ballantrae, are already in need of
sidewalk repairs. In some of the older subdivisions, there have been issues
with tree roots, and so different specifies of trees have been planted in the
newer subdivisions and tree lawns have been widened. Is there a means by
which the City could have a stricter inspection on the front end, or a higher
standard, to avoid spending $250,000 - $500,000 every year for sidewalk
repairs?
Mr. Hammersmith responded that this issue has been discussed before. Probably 80-
90% of corrections are related to tree root damage. The efforts over the years to
increase the tree lawn width and select different species of trees has made a
difference. However, the need for repairs remains greater than the available funding
in the capital program. As the CIP is updated, discussion can be held again. The
other issues involved are routine wear and tear, cracks, trench settlement. Staff
works to cluster the repairs into a unified area in order to impact only one
neighborhood in a summer at a time. The repairs will be continued in the spring and
evaluation of the program will continue as well.
Mayor Keenan stated that Dublin goes above and beyond other communities in paying
for these repairs. Most cities do this by an assessment process or tax lien, requiring
the resident or business to make the repairs. This is another advantage to living in
Dublin.
Mr. Lecklider added that it is frustrating that there are problems with many sidewalks
in less than ten years, which suggests it relates to installation. The installation is done
by the developer.
Mayor Keenan asked if there is something that can be done at installation to remove
or cut back the tree root without damaging the tree.
Mr. Hammersmith stated that trees are planted after the sidewalks are installed in new
home areas.
Vice Mayor Gerber:
1. Commended the Police officers who were recognized by the Department and
the Chief.
2. Noted that he had the same experience in presenting the Code of Conduct to
the Architectural Review Board. They were not familiar with this initiative
whatsoever. He assumes that he will have a similar experience with
Community Services Advisory Commission tomorrow evening. He is hopeful
that better communication can take place regarding these matters. He agrees
that a topic for an upcoming Administrative Committee meetings is integrating
a consistent method for evaluating attendance across the board for these
groups.
3. Reported that the retreat agenda will be finalized within the next couple of
days and forwarded to everyone.
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4. Noted that he had some calls regarding the snow removal, but most people
understood the challenges the resulted from the nature of the storms. Anyone
who drives outside of the City into other jurisdictions is appreciative of the
City's work in snow removal. Thanks to these employees for their work!
Mayor Keenan:
1. Thanked the Administrative Committee members, Mr. Gerber, Ms. Chinnici-
Zuercher and Mr. Peterson for their work on the performance reviews and the
upcoming retreat planning. He is appreciative of their efforts.
2. Noted that the noise wall meeting for Willow Grove residents is scheduled for
Wednesday, February 12 at the Rec Center, Talla 2 at 6 p.m. The need for
the wall is prompted at this time because of the ramping planned for the new
configuration of the I- 270/33 interchange. Staff anticipates a good turnout for
the meeting.
Ms. Grigsby added that Engineering and representatives from Ohio Department of
Transportation will be in attendance. The invitation letter was sent to all of the
directly impacted residents as well as the homeowners association so that they are all
aware of this meeting.
3. Reminded everyone that Valentine's Day is on Friday!
ADJOURNMENT
Fj
The meeting was adjourned at 8:35 p.m.
ayor — Presiding 6fficer
0-0'z-a�
Clerk of Council