HomeMy WebLinkAboutResolution 13-14RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc.. Form No 30045
Resolution No.
Passed
A RESOLUTION DECLARING CERTAIN CITY -
OWNED PROPERTY AS SURPLUS AND
AUTHORIZING THE CITY MANAGER TO DISPOSE OF
SAID PROPERTY IN ACCORDANCE WITH SECTION
37.08 OF THE DUBLIN CODIFIED ORDINANCES
20
WHEREAS, the City of Dublin possesses certain vehicle and equipment assets used
in the performance of its daily operations; and
WHEREAS, these vehicle and equipment assets have reached the end of their useful
life for City purposes; and
WHEREAS, it has been determined that the City should maximize the return on
ll investment by selling these assets; and
1� WHEREAS, the City has chosen GovDeals as the vendor to implement an internet
auction.
NOW, THERIEFORE, BE IT RESOLVED by the Council of the City of Dublin, State
of Ohio, of the elected members concurring:
Section 1. The City Manager is hereby authorized to dispose of personal property,
vehicle and equipment assets that have been declared as surplus through the use of
internet auction.
Section 2 . This auction will be conducted using a third -party contractor, namely:
GovDeals, www.GovDeals.com
Greg Thomas, Client Services Representative
5907 Carmichael Place
Montgomery, Alabama 36117
Telephone No. (800) 613 -0156
The contract outlining the specifics of the terms and conditions under which this
contractor will carry out this service to the City can be made available upon request
to the Department of Finance.
Section 3. The Council of the City of Dublin here by declares the property listed in
the attached Exhibit as surplus and authorizes the City Manager to dispose of said
property in a manner consistent with Section 37.08 of the Dublin Codified
Ordinances.
Section 4. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this day 2014.
r
ayor - " Presiding Officer
ATTEST:
13 -14
Clerk of Council
l c 4 ityof Dublin
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager /IWCI
Date: February 20, 2014
Initiated By: Michelle Crandall, Assistant City Manager
Darryl Syler, Fleet Manager
Memo
Re: Resolution 13 -14 — Disposal of City -Owned Property (Motorcycles and Mowers)
Summary
Section 37.08 of the Dublin Codified Ordinance requires City Council authorization for disposal of
all motor vehicles or other property valued at $5,000 or above. As Council is aware, a replacement
schedule for vehicles and equipment is identified as part of the Capital Improvements Program
(CIP). Before vehicles are taken out of service, an evaluation is completed as to current condition
and maintenance history. If, after the evaluation, the vehicle is determined to have had minimal
maintenance costs and staff believes the vehicle provides continued value to the City, the vehicle
will be maintained as part of the City's fleet and the replacement schedule will be modified.
Resolution No 13 -14 authorizes the City Manager to dispose of certain vehicles and equipment that
are no longer in service. The motor vehicles and pieces of equipment, which fleet has identified
for auction are detailed in the attached Exhibit.
Vehicles
The following motorcycles are no longer needed: #10m3 and #10m4
Equipment
The following mowers will be replaced: #P1201, #P1202, #P1203, #P1204, #P1205, #P1206,
#P1207, #P1208, #P1209, #P1210, #P1211, #P1212, #P1213, #P1214, #P1215, #P1216,
#P1217, #P1218, #P1219, #P1220
The City replaces the zero -turn mowers that are used by Parks and Open Space every two years.
These mowers are purchased with two -year warranties and when work is needed on any particular
mower, a loaner is provided as part of the warranty. This type of equipment typically has a high
resale value when placed on auction. This approach provides for reliable availability of needed
mowers in good working condition and an excellent return on investment when sold.
The motorcycles and mowers will be sold by internet auction, as authorized by Section 37.08 of
the Dublin Codified Ordinances. Upon approval of this resolution, bidding will open as soon as
practicable and will remain open the required minimum of two weeks. This information will be
posted on the City of Dublin website, along with a link to take customers directly to the auction
website at www.GovDeals.com
Memo re. Resolution 13 -14 — Disposal of City -Owned Vehicles and Equipment
February 20, 2014
Page 2 of 2
Under the terms of the City's agreement with GovDeals, the City will pay a commission to
GovDeals of 7.5% of sale proceeds; however, the City will incur no cost unless the items are sold.
The GovDeals site is well -known among public entities and will provide a broad pool of prospective
buyers for City surplus items.
Recommendation
Staff recommends adoptions of Resolution No. 13 -14 at the February 24, 2014 Council meeting.
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