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HomeMy WebLinkAbout11-18-13 Council minutesRECORD OF PROCEEDINGS Minutes of Dublin City Council LEGAL BLANK, INQ_, FORM NO._10148 __ _ _ _ November 18, 2013 Held Meeting 20 Mayor Lecklider called the Monday, November 18, 2013 Regular Meeting of Dublin City Council to order at 6:15 p.m. at the Dublin Municipal Building. ADJOURNMENT TO EXECUTIVE SESSION Mayor Lecklider moved to adjourn to executive session to discuss land acquisition matters (to consider the sale or purchase of property for public purposes), legal matters (to confer with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action), and collective bargaining matters (preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment). Vice Mayor Salay seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Vice Mayor Salay, yes; Mr. Gerber, yes; Mayor Lecklider, yes; Mr. Reiner, yes; Mrs. Boring, yes. The meeting was reconvened at 7:02 p.m. PLEDGE OF ALLEGIANCE Vice Mayor Salay led the pledge of allegiance to the flag. ROLL CALL Council members present were Mayor Lecklider, Vice Mayor Salay, Mrs. Boring, Ms. Chinnici - Zuercher, Mr. Gerber and Mr. Reiner. Mr. Keenan was absent (excused). Staff members present were Ms. Grigsby, Mr. Smith, Ms. Mumma, Ms. Crandall, Ms. Puskarcik, Ms. Gilger, Ms. Ott, Mr. Gunderman, Mr. Earman, Mr. Thurman, Mr. Goodwin, Ms. Kennedy and Ms. Bumess. PROCLAMATIONS /SPECIAL PRESENTATIONS • Central Ohio United Way Campaign 2013 -2014 — Jack and Anne Partridge, Chairs Jack Partridge, 5940 Whittingham Drive, Dublin thanked Council for the opportunity to speak to him and his wife, Anne in their role as chairs of the Central Ohio United Way Campaign. They thanked Council for their leadership in making this community a wonderful place in which to live and raise families. They were transferred to Columbus and purchased a home in Dublin in 1989. Their four daughters are happy, healthy productive young women, due in part to their good fortune to have grown up in Dublin. This leads him to comment briefly on those less fortunate. In assuming their United Way campaign leadership, he and his wife were shocked to learn of the high levels of poverty in Central Ohio and the fact that poverty is increasing. A few select facts are: - Central Ohio and Columbus are ranked 14 out of 16 corresponding municipalities in terms of having the highest poverty levels, higher than Cincinnati, Indianapolis and Cleveland. One in five families with children lives in poverty in Central Ohio. Seventy - five percent of Columbus schoolchildren qualify for free or reduced price lunch assistance -- nearly 38,000 students. - Surprisingly, 15% of Dublin schoolchildren qualify for lunch assistance, an increase from 4.4% in 2002. Dublin has one of the largest food pantries in the system. In 2012, requests were up 15% from 2011, and over 70% of the requests for food pantry assistance came from households with children. Child hunger is a health and education problem, and will become a workplace problem. United Way's mission is to fight poverty. That has a comprehensive approach, focusing on four pathways out of poverty — home, health, education and income. This year's goal is daunting, a goal to raise $51.8 million. They ask Council to consider becoming more involved. He learned today that the City of Dublin will kick off its United Way Campaign this week or next. RECORD OF PROCEEDINGS Minutes of Dublin C ity Council Meeting DAYTON LEGAL BLANK, INC., FORM NO 10148 Hl01d November 18, 2013 Page 2 of 25 20 He would love to help encourage a momentum and make people aware of the challenge before them. Mrs. Anne Partridae stated that United Way offers over 160 programs conducted by approximately 90 participating agencies, which are monitored by United Way in regard to their integrity and effectiveness in making a positive difference in people's lives. United Way needs Dublin's help in raising awareness, securing donations and volunteers. They and the United Way staff appreciate Dublin's help. Mayor Lecklider thanked them for their leadership in the campaign. He is certain that they can count on Dublin as being supportive, both the City and its citizens. Ms. Grigsby noted that, as was mentioned earlier, the City will kick off its campaign within the next week. Information will be provided to employees and they will be encouraged to participate. Ms. Partridge added that United Way is willing to send representatives out to speak to any organization. • Recognition of Nick Sparling, Dublin Coffman High School — Division I State Golf Champion Mayor Lecklider recognized Dublin Coffman senior Nick Sparling with a proclamation for his successful capture of the Division I state golf championship title for the second consecutive year on Saturday, October 19, 2013 at the OSU Scarlet Course. One behalf of City Council, he proclaimed Saturday, November 23, 2013 as `Nick Sparling State Golf Champion Day" in the City of Dublin. Nick Sparling thanked Dublin City Council, the City of Dublin, his coach, teammates and parents for their support, without which he could not have succeeded. Coach David Woodmansee thanked Council for honoring their student athletes. The experience of being honored by Council is very meaningful to them. He is a Dublin graduate himself, who moved to Dublin in 1979 with his parents. He returned to teach at Dublin Coffman High School because it is a great place to live and work. That is a testament to what Council does every day. He noted that not only has Nick Sparling won two state golf championship titles, following in the footsteps of Jack Nicklaus, but he was named an Academic All Ohioan, as well. Mayor Lecklider wished Nick Sparling success in his college career, noting that perhaps Council will one day watch him on the Tour. Recognition of Council Member Cathy A. Boring — finalist for Women in Municipal Government Leadership Award Mayor Lecklider read a proclamation honoring Council Member Cathy Boring for being named a finalist for the Women in Municipal Government Leadership award. Through the award, the National League of Cities (NLC) promotes the increased representation of women in local government. During her service on Council, Mrs. Boring has demonstrated excellence in leadership and worked to help other individuals achieve similar goals. She has been a champion of many initiatives, including Emerald Fields Park, the Art in Public Places program, the Dublin Community Recreation Center, the planning and construction of Emerald Parkway, and the vision for the Bridge Street District. She has played a significant role in helping shape the City of Dublin into the exemplary community it is today. Mrs. Boring will retire from Dublin City Council in 2013, having been elected to five consecutive four -year terms on City Council, making her the longest- serving member of Council in the City's history. He thanked her for her outstanding service and commitment to the City of Dublin. RECORD OF PROCEEDINGS Minutes-of _ _ Dublin City Council Meeting DAYTON LEGAL BLANK, INC, FORM NO 10148 November 18, 2013 Page 3 of 25 Held 20 Ms. Chinnici - Zuercher noted that a retirement celebration for Mrs. Boring is scheduled on Thursday evening. She hopes many people will be able to attend. Council also wanted to recognize Cathy at her last City Council meeting, culminating 20 years of service as a Council member. Besides being an incredible advocate for her ward and � j for Dublin, she has also been a great coach and mentor to others who have been 1 elected to City Council. Although Council members do not always agree on the best way to achieve a goal, they respect each other's differences and work as a team. On behalf of all Council members, she would like to thank Cathy for her 20 years of incredible service to this community. Mrs. Boring thanked Council for the recognition. Ms. Grigsby has described her as "persistent," and she believes that all the staff members would likely agree. She recognized her husband Mike Summers, who brought the red roses for her tonight. Her husband has been a great father, taking care of the home front during many evening meetings and occasional trips to NLC conferences. Without his support, she could not have remained so "persistent." CITIZEN COMMENTS Wallace Maurer, 7451 Dublin Road stated that: 1. When the United Way campaign chairs were speaking about poverty, it occurred to him that the City has won the Intelligent Community awards. Those are, in part, marketing attributes. It occurred to him that this City could become a model for the country, if it were to set up a commission that successfully abolished poverty in this City. That could become a global recognition. The City has the capacity to do this; it is a very wealthy city and could abolish poverty within the City. 2. This is the last time he will comment on this subject - the invitation of the City to the Football University Top Gun Camp to hold their event in this City. The City commitment of $50,000 in support money is actually promoting an activity that may well shorten the life span of those young participants. Corporate football is just beginning to adjust to this. Previously, there were many plays that involved a head first action, but these have been essentially eliminated. Instead, a popular play is to attack the quarterback. He is now lodging one more objection. The City has partnered to provide $50,000 in support of this event. As he understands, the $25,000 grant money comes from the hotel /motel tax fund; the other $25,000 comes from the Dublin Convention and Visitors Bureau. He remains in a state of protest and concern because this game is fostering the shortening of lives. Patrick Grabill, 2970 Arbuckle Road, London, Ohio stated that he had sent two pieces of correspondence to Council, one letter on June 24 and another on November 6. He had mistakenly believed that the correspondence would go into the public record; evidently, it did not. He talked to many Council members about the issues. He is not present to complain about the Bridge Street Corridor plans in general. He is very much in favor of what Council is doing and encouraged by the work and effort that is put into it. However, he has some concerns that he wants to make certain are part of the public record, because the project is moving very rapidly. He attended the presentation at OCLC, but there was not adequate time for public input, in his opinion. He knows that there have been a number of public meetings. It is very difficult to find reasons to be critical of the plan, if one wants to have the redevelopment in a walkable, urban - oriented community. He promoted that for the Historic District for about 30 years, so he is glad to see the direction it is taking and the interest it has generated. He is concerned about some of the specifics, however, which he expressed in the two letters. He will respond to any questions Council members might have related to those letters. If the letters were part of the public record, others could access them -- how can he make that occur? He believed that correspondence sent to City Council was posted. RECORD OF PROCEEDINGS Minutes of _ Dubl City Council DAYTO LEGAL BLAN INC., FORM NO. 10148 _ November 18, 2013 Page 4 of 25 Held _20_ Ms. Grigsby responded that correspondence to Council is not posted, but it is considered public record and available upon request. Copies of the letters were received by the City Manager and all Council members. Meeting Mr. Grabill responded that those letters detail his concerns, but he will reiterate his major ones: The City is moving very quickly. It is his understanding that the City is introducing bond sales tonight that pertain to part of the Riverside Drive development. He is concerned that in terms of scale and scope, as the City develops along the river, insufficient land has been reserved for taxpayer or resident use as it relates to the river. He would like to see discussion concerning -- and it would involve a much longer discussion than just the Corridor development district -- the creation of a cultural arts or civic center. He has seen the concept in draft of the Corridor development district, but it has never been specified. He believes the appropriate location of such a center would be along the river, so that the focus is not just on private sector uses. He advocates not only putting the intensity there, but also expanding the parkland on Riverside Drive. He would argue that the City should seriously consider moving Riverside Drive further to the east so it is possible to capture more land. In this way, there could be public parking that would facilitate people's use of the river district to walk to the functions and features in place and to create things like the Library, a Civic Center, and a Council Chambers for public meetings. If Council adopts the plan that is moving ahead rapidly, they will have erased the opportunity to use that land for those public uses. • He has seen this occur before — staff is instructed to begin engineering, and when citizens ask these questions, they are told that because engineering is already underway, the roadway cannot be altered. He would like to know if that is indeed a fact. If so, then there is no point in discussing this. Is it still possible to discuss enlarging that parkland? He does not believe that the Dublin residents really understand the impact this plan will have on the density coming into Riverside Drive from the north. Other than commercial uses, there is very little for them to do. He heard the plan that discusses 10,000- 20,000 people could occupy that park and that the park would be larger than the regional average. However, a good portion of that park is within the floodplain, and a good portion of it is cliffside. When has Dublin ever worked with the average? One thing that he always thought Dublin did very well is that they were far in front of other communities when they built the Recreation Center. That was a very early, bold move. He believes it is time for Dublin to think boldly about what it could do for public space and public uses like a civic center or cultural arts center and in this location. • There ought to be more to do than just walk across the pedestrian bridge, crossing a busy Riverside Drive, simply to reach additional commercial uses. He is in favor of the uses, but believes the City needs to retain a larger share of that valley as it relates to the river. • He wants to make sure all of his input is in the record. When the City sells the bonds related to this plan for Riverside Drive, does that mean it is now "done ?" Ms. Grigsby responded that for clarification purposes, the only bond sale proposed tonight that relates to the Bridge Street projects is the $5.7 million that relates to land that the City has already acquired for the intersection improvements at Riverside Drive and SR161. The property for the relocation of Riverside Drive was acquired last year and is not included in the bond sales that are being authorized this evening. RECORD OF PROCEEDINGS M inutes o£ Dublin City Council NO 10148 November 18, 2013 Page 5 of 25 Held _ _20_ i� Meeting Mr. Grabill responded that his concern and the reason he came tonight is because when he talks to people, he is unable to gauge how far along the plan is. Staff has indicated to him that they cannot perceive that anything could be moved as they take instructions from Council and Council has not instructed them to either halt or change. Therefore, the engineering work is moving "full speed ahead," just as was depicted in the presentation at OCLC. Is that discussion concluded? Do the people north and south of that community really understand it? Ms. Grigsby responded that the information in the preliminary design was initiated in May 2013, and the preliminary engineering is currently being completed. The purpose of the preliminary engineering is to look at the topography issues of the land — what would and would not work. Moving the road too far to the east would have impacts on the roadway and access down to the park. That is being studied, and an update was provided to Council in September 2013. Based on the information now available, the alignment of the road is what has been presented in those hearings; essentially, the preliminary alignment has been finalized. Mr. Grabill responded that is his issue. He fully understands that moving the roadway further to the east would be more expensive, but if the City of Dublin gives up that opportunity, it gives it up forever. He does not believe that is acceptable; it is not a fair economic tradeoff for the taxpayers. If the preliminary engineering is done, does that mean nothing can be altered? Ms. Grigsby responded that it does not mean that nothing could ever be altered. However, based upon the preliminary engineering that has been completed and Engineering's recommendation for what would work in that area and the land that remains for a park, access to that park, and for commercial development — the recommended alignment is that which has been presented. Mr. Grabill stated that he understands that, but the engineering estimates are based upon the preliminary assumptions they are given. He is asking Council to reconsider those assumptions and consider the potential of a parking facility that is owned by the City on that grade, when the road is moved to the east, and that on top of the parking facility, construct a multi - phased cultural arts center, library or other features that the residents of Dublin can use -- not just the commercial development that will occur. He is in favor of the development in general and is not referring negatively to any specific development or developer. He does believe, however, that the City ought to capture its opportunity to enlarge that park, even though it would cost more to move that road. Ms. Grigsby responded that the preliminary engineering was completed so that the City could have a better understanding of where the road should go. It is important not to put the road in a place that makes it difficult to access the park. The goal is to ensure easy transitions into the park from the pedestrian bridge as well as from the development on the east. Mr. Grabill stated that the only accesses he viewed on the drawings were pedestrian accesses. No thought appeared to be given to providing vehicular parking or an access other than pedestrian. There were some private sector parking garages that would service the site, but no public facilities. Citizens should be able to drive down there, walk across the pedestrian bridge, and utilize the downtown district and the new developments. For that reason, he requests that Council re- consider the preliminary engineering assumptions that were made. Mayor Lecklider thanked Mr. Grabill for sharing his thoughts. Vice Mayor Salay stated that she personally is intrigued by what Mr. Grabill has suggested for a public use on the east side. Council has discussed that in concept for a number of months /years. She wonders what could be done at this point to explore the idea. She understands that there are factors related to the preliminary engineering on which the City has already proceeded. Is there a possibility for a public use on the RECORD OF PROCEEDINGS __. -Minutes-o Dublin City Council DAYTON LEGAL 9LANK, WC. FORM NO. y148 _ November 18, 2013 Page 6 of 25 Held 20_ east side of the river? She does not know what that would mean in regard to the roadway, parkland, size of the park, etc., but she is interested in discussing the idea. Mrs. Boring stated that she supports this exploration as well. When Mr. Grabill asks that this alternative be considered, Ms. Grigsby is not in a position to give that direction. It is Council that would make the decision whether to consider another alternative. Vice Mayor Salay stated that she believes Council needs to explore the idea, if nothing else. Ms. Chinnici - Zuercher stated that in previous goal- setting sessions, Council has discussed the possibilities related to the road movement, park, and the possibility for an all- inclusive facility -- an interesting and unique facility that would incorporate the Library, an educational center, community meeting space, and a cultural arts center. She did not believe that conversation was closed at this point. Is the potential for discussion of that type of facility still open, including where it might be located? Ms. Grigsby responded that the possibility for that type of facility being located somewhere within that area still exists. Whether it could be on the land between the river and relocated Riverside Drive is questionable, however, based on the current plans for realignment of Riverside Drive. It is difficult because of the topography, the access to the river, the amount of space needed and the transition from the roadways to this facility. It does not preclude it from being somewhere else in that area. Staff continues to have discussions with the Library. They intend to resume interviews for architectural services for design of a new Library. The concept for the land along the river was to have a passive park with the potential for a pavilion or similar types of amenities. Ms. Chinn ici-Zuercher stated that her understanding is that the realignment for the roadway was based primarily on the topography of the land in that vicinity, as well as the necessary accesses. Is it correct that the land itself prohibits the road being moved further east? Ms. Grigsby responded that is correct. The realignment was based upon the topography of the land, ensuring easy access into the parkland, and the transition. Too steep of a grade into the park makes it difficult for people to access the park. Moving the road further to the east means less development potential, and there was discussion of the need to have a certain level of density necessary to generate the type of activity desired in that area. Based upon the preliminary alignment studies and review, the recommended alignment was discussed early this past summer and in the September workshop with City Council. Mr. Reiner stated that Mr. Grabill was not the first to make this suggestion. Earlier, an architect on the Planning and Zoning Commission suggested moving the road further up the hill. However, when that was further reviewed, the topographical issues were significant. Mr. Grabill responded that if Council were to instruct the Engineering division that they wanted to change the passive park to an active participation park, the roadway could be moved. That decision may depend on the cost and the grading, but he will not accept the statement that it cannot be done because he knows it can be done. It depends only on Council's will and desire to do so. If Council intends to construct a civic center during the next 150 years, it needs to be in downtown Dublin. If it is not in this location, Council will have to wait for the school system to desire a change in their uses. The best site for this is on the river where there will be a walkable environment. Meeting Mr. Reiner stated that the Library location has not yet been decided. Mr. Grabill responded that he understands that. But he does not want the City to give the land away, assuming that an alternative would not work, because of the economic RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting D AYTON LEGAL BLANK, INC., FORM NO _1_0 148 November 18, 2013 Page 7 of 25 Held 20 payback from the private sector to retire the bonds. He urged Council not to let the economics determine what the park will be. This is Dublin's central park, its feature of uniqueness for the next 150 years for this town. He believes Dublin has missed an opportunity to think big on this and an opportunity to put something in there that is really more on the scale of what Dublin ought to be. Dublin already owns much of the corridor along that river, including the Gelpi mansion. There are physical ways to tie that river frontage together. He will not accept that it is not possible to do it because of the rock conditions. There is rock throughout downtown Dublin. It requires the desire of City Council to change what is occurring. That is his request to Council tonight — to think this issue through, because the resulting development will be too intensive. If it takes 20 years to build a cultural arts center on the river, so be it. In the life of this town, that is not much time. If it costs more to move the road to the east, and the hillside can accommodate a bank underground parking facility with buildings on it, then that just makes the town that much better. He has been very much in favor of passive parks -- he helped design the Red Trabue Nature Park. He also wants to see the river frontage changed to a natural walking area, but there is another opportunity that needs to be considered in conjunction with this. Mayor Lecklider stated that some of this conversation is new to him, compared to the conversations Council has had the last several months concerning the Scioto River Corridor Plan. With respect to his suggestions tonight for the riverfront, personally, he would not support something of the size and scale that he appears to be suggesting. He would support it elsewhere in the community, but not along the riverfront. Mr. Grabill responded that he was suggesting that the road be moved further east and that the facility be placed in the flat area of the river valley. Mayor Lecklider stated that he cannot envision that the road could be moved far enough east to accomplish what he has suggested, nor if that would even be an appropriate place for it. In any case, this issue cannot be solved this evening. Mr. Gerber stated that he agrees with his fellow Council members who would like to take time to explore other options. He does not believe it is too far along to do that. He believes there are many wonderful aspects of the Bridge Street Corridor plan. He would like to see what the roadway would look like. There may be some options Council should consider with respect to the idea that has been presented tonight. Ms. Grigsby responded that staff could provide information regarding what the roadway will look like. The issue is that, based on the currently recommended realignment, there are public improvements that are being reviewed and evaluated. A good example of that is the pedestrian bridge and how it will land on both sides of the river. Private development also is investing significant resources based upon the current realignment plans for the road, which were presented at the OCLC community forum. Based upon the current determination of the roadway realignment, many efforts are moving forward with both public and private development. She agrees that in the whole scheme of things, this is just a small period of time in the life of this City. That does give the City the opportunity to look at other places within the District, whether it is on the OCLC site, or perhaps the school site, as he mentioned. Also, as Mr. Grabill mentioned, the City does not necessarily need to do anything for 20 years. Who knows what will happen during that period of time and where it may then make sense to put such a facility? Mr. Grabill responded that is a legitimate argument. However, he does hope that Council takes sufficient time to look at the riverfront. It affords a unique position in the community to do this — it bridges the river, both sides of the community, gives a reason and rationale for realigning the road, and gives the best access for parking that the City will find. Visitors to this community want to visit a vibrant downtown. Many people come to central Ohio to visit the Columbus Zoo at the other end of Riverside Drive. There are significant benefits in incorporating a cultural arts center in this RECORD OF PROCEEDINGS Minutes-of— Dublin City Council November 18, 2613 Held Page 8 of 25 Meeting 20 quadrant that may not be present in any other location. He thanked Council for their time. Ms. Chinnici - Zuercher stated that Mr. Grabill has made a great point. We do not want to make an error now and lose an opportunity. She hopes Council will consider this opportunity. It would create a great draw for the west side of the river to cross to the other side. Jane Fox, 6193 Dublin Road stated that she is present to speak about the Bridge Street Corridor, as well. She has heard many comments from the public and has questions. She has attended many of the public forums from the beginning. She and many of her neighbors are excited about the concept, particularly the great pedestrian friendliness in the Historic District. She lives in the Historic District. Everybody is looking forward to this concept and loves the open space idea. In the City's survey, the Dublin residents said that what they enjoy most about Dublin is the open spaces and the fact that the Historic District has become so walkable. So in that vein, this plan seems perfect. However, from the beginning concept stage to where it stands today, there appears to be a disconnect. People have been surprised at the density and height of the buildings. There are now many questions regarding what that will look like when developed. It is a huge mass of land. In Planning and Zoning Commission, there was concern that the walkability would actually do what it was intended to do, and that the walkable spaces would be connected from one end to the other. At the OCLC public meeting, the engineers indicated they were still struggling with some of those aspects. Planning and Zoning Commission also emphasized that it was important to make sure that the City "gets it right" — that they do not make a mistake, that the legacy left behind is the one you want to leave. This project is moving quickly. The public has opinions about this and had hoped that at the OCLC public forum, they would be able to share their comments. One criticism she had was that the survey buttons allowed participants only to press "yes" or "no" to the question: "Do you think the plan meets the objectives of the Bridge Street Corridor plan ?" That did not permit them to share how they felt about the plan. She asks that, as Council moves forward, instead of just presenting to the public what the developer wants, that Council members hold some ward or neighborhood meetings and ask the residents what they think or want, such as with a civic center and its location. These are huge questions that Council is facing, issues that anyone would struggle with, and perhaps now is the time to pull in the community and ask for opinions without regulating the answers with, `Does it meet an objective ?" That is too narrow and prohibits the ability to convey their thoughts about the plan. This plan will develop over 20 -30 years, so Council should take the time now to ask the citizens what they think. The people on the east side of the river are concerned about density, and the Historic District is concerned about impacts on the District. Her suggestion would be for Council to figure out ways in which to gather the input from citizens. Also, perhaps as Mr. Grabill said, the City should not proceed development by development. She is hoping that the whole plan will accomplish what was intended. Dublin residents are receiving their information through the Columbus Dispatch about what this plan will look like. She is not sure that is how Council would like the public to receive this information. She requests that Council find ways to ask its neighborhoods what they would like to see happen, so that they can collaborate with Council to make that work. Vice Mayor Salay asked when the Community Forum report, including citizen comment cards, would be available. Ms. Grigsby responded that it would be presented to Council at its December 9 meeting. The public can continue to provide their comments at the City's website. CONSENT AGENDA RECORD OF PROCEEDINGS Du blin City Council Minutes of -City DAYTON LEGAL BLANK, INC., FORM NO. 10148 Held November 18, 2013 Page 9 of 25 _20_ Mayor Lecklider noted that seven items are proposed for action on the consent agenda. He asked whether any Council member requests removal of an item for further consideration under the regular agenda. Mr. Reiner stated that he has a question regarding the Historic Dublin Street Light Replacement with LED Upgrade. Mayor Lecklider stated that item would be moved from the consent agenda to the regular agenda. Mayor Lecklider moved approval of the remaining six items on the consent agenda. Vice Mayor Salay seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Mrs. Boring, yes; Mr. Gerber, yes; Mayor Lecklider, yes; Vice Mayor Salay, yes. • Approval of Minutes of Regular Meeting of October 28, 2013 Notice to Legislative Authority from Division of Liquor Control re. New D5A liquor permit for Interstate Management Company, LLC dba Crowne Plaza Dublin & Patio, 600 Metro Place N., Dublin, OH 43017 Ordinance 94 -13 (Introduction /first reading) Amending Chapter 35 of the Codified Ordinances to Revise the Fee and Service Charge Revenue /Cost Comparison System and Establishing a Schedule of Fees and Service Charges for City of Dublin Services, and Declaring an Emergency. (Second reading /public hearing December 9 Council meeting) • Ordinance 95 -13 (Introduction /first reading) Amending Chapter 51, Establishing User Fees and Capacity Charges for the Sanitary Sewer System, and Declaring an Emergency. (Second reading /public hearing December 9 Council meeting) • Resolution 67 -13 (Introduction /vote) Authorizing the City Manager to Enter into an Agreement with the Delaware City Prosecutor in the Delaware Municipal Court. • Resolution 69 -13 (Introduction /vote) Authorizing the City Manager to Lease Certain Optical Fibers and to Enter into an Indefeasible Right to Use Agreement with Washington Township. POSTPONED ITEMS Resolution 66 -13 Authorizing the City Manager to Enter into a Collective Bargaining Agreement with United Steelworkers of America Regarding Wages, Hours, and Terms and Conditions of Employment for Employees within the Maintenance Worker, Auto Mechanic I, and Custodial Worker Bargaining Unit. Mr. Wagner stated a copy of the collective bargaining agreement was provided in Council packets. Mayor Lecklider commended Mr. Wagner, his staff and all the parties for reaching a timely resolution of this matter. Vote on the Resolution Mr. Reiner, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Salay, yes; Mr. Gerber, yes; Mayor Lecklider, yes. SECOND READING /PUBLIC HEARING /VOTE - ORDINANCES Ordinance 87 -13 RECORD OF PROCEEDINGS ____— Minutes. of Dublin City Council Meeting )N LEGAL BLANK, INC. FORM NO. 10148 20 November 18, 2013 Page 10 of 25 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $12,000,000 for the Purpose of Paying the Costs of Improving the City's Vehicular Transportation System, Including Emerald Parkway, by Constructing, Reconstructing, Extending, Opening, Widening, Grading, Draining, Curbing, Paving and Resurfacing, and Site Preparation, Installing Lighting, Gas, Electric and Communications Facilities, Sanitary Sewer, Storm Sewer and Water Improvements, Signage and Signalization, Sidewalks and Bikeways, Streetscaping, Landscaping and Aesthetic Improvements, and Acquiring Interest in Real Estate Therefor, Together with all Incidental Work and Related Appurtenances Thereto, and Declaring an Emergency. Ms. Mumma stated that Ordinances 87 through 90 -13 were discussed at the City Council Finance Committee meeting on November 6, 2013. At that meeting, Council members requested that staff provide the interest rates, as they exist today and the rates in place on November 6. The ten -year rate on November 6 was 2.51% and today it is 2.61 %; it has increased ten basis points over the interim period. Pending Council's approval this evening, staff will hold an investor meeting on Monday, November 25 for any resident or business in Dublin who wants to purchase City bonds. The meeting will be held at 5:30 p.m. at the Community Recreation Center. Ms. Chinn ici-Zuercher stated that the Finance Committee did thoroughly review the purposes for each issuance. Bond counsel was present at that meeting, the November 4 Council meeting, and tonight, as well. This bond is specific to Emerald Parkway. The other bonds relate to items that have already occurred for which the City is reimbursing itself. The City has also already made a commitment to the Ohio Department of Transportation for the I- 270/US33 project. There has been some confusion as to the purposes for these bonds. It is important to clarify the purpose for each bond, which will be read into the record. Vice Mayor Salay moved to treat this as emergency legislation. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mrs. Boring, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes. Vote on the Ordinance Mr. Reiner, yes; Mayor Lecklider, yes; Vice Mayor Salay, yes; Ms. Chinnici - Zuercher, yes; Mr. Gerber, yes; Mrs. Boring, yes. Ordinance 88 -13 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $9,000,000 for the Purpose of Paying the Costs of Improving the City's Vehicular Transportation System, Including the Interchange at I -270, U.S. Route 33 and State Route 161, and U.S. Route 33 Between I -270 and Avery- Muirfield Drive, by Constructing, Reconstructing, Extending, Opening, Widening, Grading, Draining, Curbing, Paving and Resurfacing, and Site Preparation, Installing Lighting, Gas, Electric and Communications Facilities, Sanitary Sewer, Storm Sewer and Water Improvements, Signage and Signalization, Sidewalks and Bikeways, Streetscaping, Landscaping and Aesthetic Improvements, and Acquiring Interests in Real Estate Therefor, Together with all Incidental Work and Related Appurtenances Thereto, and Declaring an Emergency. Ms. Mumma stated that she has no additional information. Mr. Reiner moved to treat this as emergency legislation. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Mr. Gerber, yes; Vice Mayor Salay, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes; Mayor Lecklider, yes; Mr. Reiner, yes. Vote on the Ordinance Mrs. Boring, yes; Mayor Lecklider, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Vice Mayor Salay, yes; Mr. Gerber, yes. Minutes of BLANK, INC., FORM NO. 101 48 Held 20 Meeting Ordinance 89 -13 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $5,700,000 for the Purpose of Paying the Costs of Improving the City's Vehicular Transportation System, Including within and Serving the Bridge Street District, by Constructing, Reconstructing, Extending, Opening, Widening, Grading, Draining, Curbing, Paving and Resurfacing, and Site Preparation, Installing Lighting, Gas, Electric and Communications Facilities, Sanitary Sewer, Storm Sewer and Water Improvements, Signage and Signalization, Sidewalks and Bikeways, Streetscaping, Landscaping and Aesthetic Improvements, and Acquiring Interests in Real Estate Therefor, Together with all Incidental Work and Related Appurtenances Thereto, and Declaring an Emergency. Ms. Mumma stated that she has no additional information. Mr. Gerber requested that she clarify for the record the purpose of the bond. Ms. Mumma responded that the purpose of this bond is to reimburse the City for an expenditure that has already been made for right -of -way acquisition at Bridge Pointe. It is also for the anticipated purchase of the Wendy's parcel in June 2014. Mayor Lecklider invited public testimony. Steve Masonbrink, 3168 Lily Mar Court, Dublin asked if construction of a roundabout at this intersection been decided? Mrs. Boring inquired if his question is if Council would consider an alternative solution. Mr. Masonbrink responded that his question is whether Council is open to considering other alternatives, or is it a "done deal" at this point. His second question is whether any citizen opinion surveys been conducted related to the large number of roundabouts that have been constructed in Dublin in recent years. Most of the comments he has heard from those who live around the roundabouts is that they despise them. He believes that in view of the volume of traffic that Dublin already has, the proposed plans for the Bridge Street corridor will increase the traffic volume. He has driven through the roundabouts on Muirfield Drive, and they are traffic messes. He is very concerned about the roundabout that is now proposed for a very high volume intersection. During rush hour times, no one will be able to turn left coming up Riverside Drive. So, again, is this a "done deal "? Ms. Grigsby responded that an evaluation was completed several years ago, which considered the various options for this intersection. The preferred and selected option was a roundabout. The most recent survey, completed this past December, indicated that 8 out of 10 residents liked the roundabouts. Mr. Reiner noted that the City Engineer could provide the positive safety statistics concerning roundabouts, as well. Mr. Masonbrink responded that he has heard the argument that roundabout statistics indicate a lower accident rate. However, no accident has occurred at that intersection during the eight years in which he has resided in the area. He has heard that although they are safer, roundabouts do not move traffic as well. He also has not seen statistics on minor property damage accidents in roundabouts, and he is certain there are many. Mayor Lecklider stated that the City has all the statistics. Every time there is an accident, it is reported and recorded, regardless of its nature. Mr. Masonbrink inquired if this was essentially determined several years ago. Mr. Hammersmith responded that the City tracks its accident history and maintains three years' of crash history throughout the entire community. At all of the City's intersections that have been converted to roundabouts, the crash incidence has decreased -- the crash rate, in particular, and the severity ratio. Aside from the safety issue, the efficiency of roundabouts in moving traffic greatly exceeds the capacity of any signal that the City has in place. RECORD OF PROCEEDINGS Dublin City Council November 18, 2013 Page 11 of 25 RECORD OF PROCEEDINGS Minutes of Dublin City Cou ncil Meeting DAYTON LEGAL BLANK,_ INC, FORM NO. 1014 _ November 18, 2013 Page 12 of 25 Held, _ 20 Mr. Masonbrink responded that he has yet to experience a roundabout that shows an improvement in movement of traffic. �--- Mr. Hammersmith responded that staff would be glad to meet with him and review the statistics and the level of service information. The statistics are not manufactured; they reflect actual crash history. Discussion continued. Vice Mayor Salay suggested that this issue would not be resolved in the five- minute public comment limitation. However, she understands that many residents have been asking about that roundabout. Obviously, people have questions about that traffic movement. Although Council has received all the information needed to make a decision regarding the roundabout, perhaps some of that information could be compiled in a memo format, or posted at the website, and sent to Mr. Masonbrink. Mr. Gerber stated that it would be helpful if they would also show the traffic flow over the river toward Bridge and High streets. Mrs. Boring requested that staff also look at the roundabout near Lowe's that Mr. Masonbrink described. She has heard many comments from residents that the landscaping within the roundabout is so high that it limits a driver's view of all the traffic movement. Mr. Masonbrink stated that his primary concern was related to the traffic congestion. He would appreciate whatever information the Engineering Department can provide to it him. Ms. Chinnici - Zuercher moved to treat this as emergency legislation. Mr. Reiner seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Reiner, yes; Vice Mayor Salay, yes; Mr. Gerber, yes; Ms. Chinnici - Zuercher, yes; Mayor Lecklider, yes. Vote on the Ordinance Mayor Lecklider, yes; Ms. Chinnici - Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Gerber, yes; Vice Mayor Salay, yes. Ordinance 90 -13 Providing for the Issuance and Sale of Bonds in the Principal Amount of $12,500,000 for the Purpose of Refunding Bonds Previously Issued by the City for the Purpose of Paying the Costs of Various Public Infrastructure Improvements, and Declaring an Emergency. Ms. Mumma noted that the City will be refunding its 2009 Build America Bonds, which paid for improvements in the Central Ohio Innovation Center area as well as construction of the Darree water tank and sewer lining improvements. The rates are favorable. It also removes the City from the risk of discretional Federal budgetary cuts that could occur in the future, which could jeopardize the City's interest subsidies. Ms. Chinn ici-Zuercher moved to treat this as emergency legislation. Vice Mayor Salay seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Mr. Gerber, yes; Mrs. Boring, yes; Mayor Lecklider, yes; Vice Mayor Salay, yes. Vote on the Ordinance Mayor Lecklider, yes; Vice Mayor Salay, yes; Ms. Chinnici - Zuercher, yes; Mr. Gerber, yes; Mrs. Boring, yes; Mr. Reiner, yes. Ordinance 91 -13 Modifying Sections 153.057 and 153.058 of the City of Dublin Codified Ordinances (Zoning Code) to Amend the Bridge Street District General Purpose and BSC District Intent. (Case 13- 095ADM) RECORD OF PROCEEDINGS Minutes of_ __ Dublin City Council DAYTON LEGAL BLANK, INC., FORM NO. 10148 November 18, 2013 Page 13 of 25 Held 20 Meeting Mr. Goodwin stated that this ordinance is a follow -up to amendments Council recently approved to the Review and Approval section of the Bridge Street District Zoning Regulations on November 4. The proposed amendments to the General Purpose section of the Bridge Street District regulations primarily focus on the inclusion of a set of principles of walkable urbanism. This was a recommendation by the Planning and Zoning Commission to provide a broader set of review criteria for development proposals under the Bridge Street District regulations. Mr. Gerber inquired about the definition of "mid- rise" as used in the Bridge Street Code Vertical Mixed Use section. Mr. Goodwin responded that "mid rise" would generally be considered four to six stories. There is not a specific number associated with that. Mr. Gerber stated that he recalls that there were some changes to be made to the Code defining walkable areas and walkable urbanism. More deference is being given to the Planning and Zoning Commission to review these projects, not only to determine if they comport with the Code but also to determine if they aesthetically fit within the community. In the scenario where a developer wants to build a six -story building, and the Planning and Zoning Commission believes that does not fit within the area, how is that resolved? Is there sufficient authority for the Commission to decide that six stories is not appropriate in that location? Mr. Goodwin stated that he believes they do have that discretion. There would be a lot of contextual information that would be included in the development proposal. Some of the review criteria relate to how well the proposal fits with what exists in the area and what is planned on other private properties within the area. Much of the criteria relate to the general character of the proposed architecture and the height is part of that. Although all of the building types that are included in the Bridge Street District regulations do have a range of potential stories, it would be difficult for the Commission or the Administrative Review Team (ART) not to consider if in general the height of the building is appropriate for that area. That certainly is one of the factors on which the Commission could base a decision. Vice Mayor Salay inquired if vinyl is a permitted building material, other than for trim. Mr. Goodwin responded that it is not a permitted building material under the Bridge Street District regulations. Mayor Lecklider invited public testimony. Scott Haring, 3280 Lily -Mar Court stated that two weeks ago, a slide presentation was given on this. He is not familiar with the principles of walkable urbanism, but there was a bullet point that stated, "Buildings must be easily convertible for change of use," or words to that effect. He had trouble understanding that. The way he understands it, this ordinance will apply to new construction anywhere in the Bridge Street Corridor. Mr. Goodwin responded that it would. Mr. Haring stated that he was under the impression that if a client is looking for a space or building to occupy, they engage an architect, state their intended use, plans are developed, Codes and regulations are met, and the space is outfitted for the desired use. This Code language states that the building has to be easily convertible. That seems to add tremendous cost on the front end for the developer. Is that the intent? Mr. Goodwin responded that these principles are worded as guiding statements, so the language is "should be" not that they are "required to be." So when it is practical and appropriate for the location and type of building, if the building can be designed with foresight that the use may change based on the character of the area, that is something that would be encouraged. The Commission or another review body could take that into consideration. This actually arose with the informal review of the Bridge Park development last week at the Commission. There may be certain locations RECORD OF PROCEEDINGS Minutes-of _ _ __ Dublin City Council Meeting _ - DAYTO N LEGAL BLANK, INC„ FORM NO, 1014 November 18, 2013 Page 14 of 25 _ Held 20 where the developer should take a hard look at whether or not, particularly for the ground floor of a building, they could potentially adapt to another use in the future, and at least consider that upfront before the complete investment is made. It would not require every single building to be designed in that manner. Mr. Haring responded that was one of the considerations. There is a lot of discussion that some of this high - density development will be condominiums. He would be concerned about buying a condominium unit in a building where the Code said the building could be easily changed. What was currently a simple office on the ground floor could be converted to a gym, day care, or restaurant, or some other use — any of N � which could greatly impact his space. This is contrary to what he has become accustomed to — that a parcel is zoned for a use with very strong clear definitions that y are expected to stand the test of time. The expectation was not clear to him. Mayor Lecklider stated that this is clearly a different district with very distinct rules for what can be developed there. There will not be adaptive reuses in his neighborhood, because it is a traditional suburban development. However, the Bridge Street District is different. If someone were to move in to the District, it would be with the expectation that there could be re- development — similar to what occurs in the Short North or the Arena District. It is clear to everyone who has been studying this concept, that this is the expectation for this area. "Mixed use" means that the ground floor uses will be within a range of uses that are allowable within that District. Ms. Chinn ici-Zuercher stated that in these kinds of commercial areas today in any of the districts, it is not a singular use zoning and could transition over time — within a permissible range. That is not substantially different from what is currently in place in the Code. Mayor Lecklider stated that an example would be The Shoppes at River Ridge. Initially, there was a grocery store facing SR 161; that space has now been adapted to a different use. The underlying rationale is that there is no guarantee that a particular business or establishment will be successful in perpetuity, and the City wants the ability for that space to evolve into whatever use might be successful in the future. Mr. Reiner stated that what is projected is that many of these units are initially apartments, but the adaptive use becomes condominiums. Mr. Haring responded that he was concerned that some more substantial change might be permitted, such as a residential use now, then offices or other specialized uses later. He wants to make sure it is not an impediment to a developer, who could not anticipate every conceivable use at the outset. Mayor Lecklider stated that the intent is not to add cost to a development. The intent of the Code is to be business - friendly. Vote on the Ordinance Ms. Chinnici - Zuercher, yes; Vice Mayor Salay, yes; Mayor Lecklider, yes; Mrs. Boring, yes; Mr. Gerber, yes; Mr. Reiner, yes. INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 92 -13 Authorizing the Provision of Certain Incentives to Oxford Consulting Group, Inc. to Induce it to Locate and Expand its Office and Associated Operations and Workforce in the City, and Authorizing the Execution of an Economic Development Agreement. Mr. Gerber introduced the ordinance. Mr. Clarey noted that Oxford Consulting Group provides information technology services to corporate clients throughout North America and Europe. A few major RECORD OF PROCEEDINGS D ublin City Council Minutes of Meeting LEGAL BLANK,'NC., FORM NO, 10148 Held November 18, 2013 Page 15 of 25 companies in Dublin utilize their services. Staff has been in discussions with the company regarding a consolidation and expansion project. Oxford has two facilities in central Ohio — its headquarters and a sales office that the company has decided to consolidate into one facility. Through those discussions, Dublin has emerged as the preferred location. The project would locate 40 employees to Dublin in early 2014 and create an additional 50 jobs by 2018. The proposed agreement includes a $20,000 relocation grant and a three -year, 25% performance incentive based on the 50 new jobs. The company would also be eligible for an additional two -year bonus under the performance incentive, if the company chose by 2017 to renew its lease for an additional five years. Total value of the performance incentive including the bonus years is $40,500. The City would net approximately $1.241 million over the term of the project. The CEO, Michelle Kerr, will be present at the next Council meeting. There will be a second reading /public hearing at the December 9 Council meeting. Ordinance 93 -13 Authorizing the Provision of Certain Incentives to Management and Network Services, LLC to Induce it to Retain and Expand an Existing Office and Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement. Mr. Gerber introduced the ordinance. Mr. Clarey stated that Management and Network Services is a health care management company, which specializes in coordination of short-term rehabilitation services in nursing homes and acute care facilities. The company is currently located on Blazer Parkway, employs approximately 120 people and plans to create an additional 164 jobs by 2020. The planned expansion has made it necessary for the company to move from their facility. Staff has been in discussions with the company while they conducted a region -wide search for a larger facility. Through those discussions, the company identified a site in Dublin as their preferred location. In support of the expansion, the proposed economic development agreement includes a one -time $40,000 relocation grant that is contingent upon the execution of a seven - year lease of a facility of at least 28,000 square feet and contingent upon issuance of occupancy permits. The City will net approximately $1.729 million over the term of the project. There will be a second reading /public hearing at the December 9 Council meeting. INTRODUCTION/ PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 68 -13 (Introduction /vote) Accepting the Lowest /Best Bid for the Historic Dublin Street Light Replacement with LED Upgrade. Vice Mayor Salay introduced the resolution. Mr. Hammersmith stated that he can respond to questions. Mr. Reiner stated that the information indicates that the project is for the Historic District. What are the exact parameters of the project? Mr. Hammersmith responded that the replacements are for the current lantern -style fixtures within the Historic District. 1 Mr. Reiner inquired if the new lights would extend all the way west to the Kroger Center. Mr. Hammersmith responded that this type of lantern -style fixture does not exist that far to the west, so it would not. Mr. Reiner stated that if a residential area converts to this type of light, there is a 5 -20 year savings in performance from the light. Is this the only area in which the City is doing this type of project? Mr. Hammersmith responded that is correct. The reason it is being done for these fixtures relates to maintenance issues with the current fixtures and poles. RECORD OF PROCEEDINGS Dublin C ity Council Minutes of Meeting DAYTON LEGAL BLANK, INC FORM NO. 10148 November 18, 2013 Page 16 of 25 Held 20 Mr. Reiner inquired if there is a similar savings with a commercial application. Mr. Hammersmith responded that there is an approximately 50% reduction in electric usage, based on what has occurred with the previous conversions in the City to LEDs. Mr. Reiner inquired if that is consistent with the life of the bulb or that utility use only. Mr. Hammersmith responded that it is the electric only. The bulb life span is ten years. The City has been switching out all the other streetlights in commercial areas this year. As the project progresses, more information on savings will be available. Vote on the Resolution: Mrs. Boring, yes; Mr. Reiner, yes; Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Gerber, yes. Resolution 70 -13 In Opposition to Substitute House Bill S. Mr. Gerber introduced the resolution. Mayor Lecklider asked for an update on any hearings. Ms. Gibson responded that there have been none. By tomorrow, the City will know whether this will be scheduled on the Senate docket this week. The legislative session dismisses next week. In that case, it would be scheduled the first week of December. Work continues with the coalition members. Vice Mayor Salay asked if the City sent a letter of opposition to the House representatives. Ms. Gibson responded affirmatively. Vice Mayor Salay inquired if another letter is needed for the Senate, reinforcing the City's opposition. Ms. Gibson agreed. MORPC is also trying to calculate numbers collectively, as the numbers from single municipalities have less impact. The other collection agencies in the state have been asked about their method for compiling their membership numbers. MORPC would like to put all the numbers together to make a more significant statement. They hope to have those numbers collected before Thanksgiving. Vice Mayor Salay stated that she is on a mailing list for State Rep. Brenner. He indicated he supports this bill on the basis that it is business - friendly. The counter argument is important as well. When one considers what municipalities such as Dublin does for its business residents, and what Dublin is able to do because of its revenue stream -- despite the frequent state cuts — that is the counter point to that argument. Everyone wants a better business climate. Ms. Gibson stated that the bill was initiated primarily for small businesses to ease the burden of compliance. Somehow, that intent was lost in the process. Several concessions were made for small businesses and the coalition believed that need had been addressed. There are now standard due dates, standard withholding amounts, and a de minimus provision — if the individual owes less than $10.00, they do not have to pay it; if they are due a refund of less than $10, they do not receive it. That is particularly valuable for those cities that do not have mandatory filing. They believe they accomplished much uniformity in what was proposed, but the opposition argues that there are 600 municipalities and 600 different forms. Since HB95, there is a generic tax form; however, whatever forms the CPA or taxpayer chooses to use, municipalities have to accept. There is much that is good in the bill, but that is overshadowed by the significant special interest ` "carve outs" that were included in the final version. Vote on the Resolution Mr. Reiner, yes; Mayor Lecklider, yes; Mrs. Boring, yes; Vice Mayor Salay, yes; Mr. Gerber, yes; Ms. Chinnici - Zuercher, yes. RECORD OF PROCEEDINGS __— _._Minutes. of - Dublin City Council Meetin NO. 10146 November 18, 2013 Page 17 of 25 Held 20. OTHER • I- 270 /U.S. 33 Aesthetics Project Update Ms. Ott provided an update on the aesthetic design master planning for the I- 270 /US 33 interchange. This project has been moving forward the last several months with many partners involved, including Dublin Arts Council, Ohio Department of Transportation (ODOT), CH2M Hill, Freedom of Design Resolutions, CT Consultants and The Edge Group. Very knowledgeable people have contributed to this project. This has been possible because of the ongoing support of Council and residents who wanted to be engaged in determining the future aesthetics of this interchange. The intent was to identify an implementable design that would be welcoming to all those drivers who travel this interchange on a regular basis. The design needed to be timeless, sustainable, authentic to Dublin's identity, provide a signature look, and be appropriate in context to the location. Artist Stephen Weitzman, CEO and Founder of Creative Design Resolutions (CDR) was requested to produce three concepts of the community's perception of its identity. Those designs were created after a significant amount of community input. [She shared a PowerPoint depicting the three themes.] Following a community presentation last week, numerous public responses were received, which revealed a preference for the third theme. Council appointed an aesthetic design selection committee. That committee met to hear the presentations last Wednesday and will meet again this Wednesday to choose the design to recommend to ODOT. Before doing so, the Committee is seeking Council's input. Mr. Reiner complimented Ms. Ott on this short turnaround project. He does not believe a better artist could have been identified for these designs. A democratic process was used to obtain public input – the familiar "sticker selection" method. At the meeting, it appeared that Theme #1 was the most popular. However, the internet voting reflected a shift. When he accessed the internet page, he understood the reason for that. Design #3 was clearer and crisp, easier for an internet viewer to grasp. If the intent is to continue the internet voting, he would like to request the image of Design #1 be clarified /sharpened. This would make that voting method more fair. Ms. Ott responded that after Mr. Reiner shared his concerns with her on Friday, staff immediately adjusted the web page. That included the seven - minute video. The viewers do seem to be watching that video before making their selection. They also reviewed the imagery to ensure the best representation of the three options was used. Mr. Reiner stated that they also discussed with the artist the option of implementing color into the design. The artist indicated that is possible. One issue that has not been resolved is including the identification with "Dublin," so that a traveler will know that the design of the interchange is related to the City of Dublin. Ms. Ott responded that she contacted ODOT last week and requested their feedback regarding the inclusion of text somewhere in the project. The Federal Highway Administration has very specific rules regarding the inclusion of text. Place names -- the name "Dublin," or "City of Dublin," "Dublin Ohio USA," or the name of the road the bridge is a part of are the only permissible texts. They are restrictive in what fonts may be used, however, so it is essential to select a font that will complement the design yet meet their guidelines. She is awaiting ODOT's response concerning permissible locations for the name on the bridge. Mr. Reiner reiterated that he was particularly pleased that staff identified an artist who already has had extensive experience with these types of projects and has a strong national reputation for successful implementations. Not only is he an experienced artist, but he has associations with a manufacturer who can execute the project quickly. It is a fast -track design project, which staff has handled well. Ms. Chinnici - Zuercher stated that she participated in one of the community meetings the artist held. She found the community's input to be very constructive. The artist has captured the community's vision marvelously. She believes either Theme #1 or #3 would be excellent. She may vote online. She is attracted to Theme #3, as it seems to capture best the past, present and future. RECORD OF PROCEEDINGS D ublin City Coun Minutes of _ Meeting_ 2013 Page 18 of 25 Held 20 Mrs. Boring stated that she, likewise, was filled with admiration for the artist after attending the first community meeting. He was able to interpret and capture the community's desires so well. She and her husband did cast an online vote. She asked if it would be possible to merge a well -liked component from one design with another. Ms. Ott responded that Mr. Weitzmen was open to the idea and is willing to discuss that option. Mrs. Boring asked if the Committee has had conversation with the artist. Ms. Ott responded that they may do so at the upcoming meeting. Mrs. Boring stated that while she has a preference, she would be happy with whichever design is selected. Mr. Gerber stated that he would not support Theme #2. Initially, he preferred Option #1, as it captured the City's core value of open space, parks and outdoors. However, he is not sure how strongly people hold that view of Dublin anymore. As far as establishing a theme for Dublin, some variation of the shamrock is appropriate. Therefore, either Theme #1 or #3 is suitable. He liked the bullnose design, which captured the tree -- perhaps a tree of life -- in the design. Ms. Ott stated that an iconic image would be incorporated in the bullnose of the very large piers that support the bridge. This will occur in phase 2 of the construction. Vice Mayor Salay stated that she supports Mrs. Boring's suggestion of mixing an appealing element of one design with another design. She, too, likes the pier bullnose design, an intertwined design of the tree of life, shamrock and celtic knot. She believes the public will appreciate this beautiful piece of art in the interchange. She very much likes Theme #1, but one of the comments was about the inability of people to appreciate that mural at a speed of 65 mph. It is a beautiful mural. However, she likes #3 because it is more colorful, has more contrast and more easily appreciated by those traveling in vehicles through the interchange. Mr. Gerber stated that there is an interesting design at the I- 75/I -70 interchange in Dayton area. The designs do catch the eye, and the flavor and theme are evident. Vice Mayor Salay stated that if she has to vote tonight, it would be for #3, but she is open and excited about whatever design is selected. Mayor Lecklider stated that he likes the use of the limestone, which is primarily used in Design #3. Through the images of Option A and B that were presented of the flyover piers, he likes the use of the Celtic knots more so than the vertical lines. The vertical lines appear more institutional, not as creative. The celtic knots are more unique and distinctive. He inquired the next step in the process. Ms. Ott responded that the Aesthetic Design Selection Committee will meet this Wednesday, prior to the Operating Budget workshop. The committee will review the designs and select the design to be recommended to ODOT. Mayor Lecklider stated that this is a fast -track project. He thanked everyone for their time and effort. Everyone agrees that this will be unique. Although it is a transportation project, Dublin is capitalizing upon the opportunity to make the new interchange more appealing as well as more efficient. f' Ms. Chinnici - Zuercher asked if the City provides all three designs to ODOT, or only the one the Committee has chosen. Ms. Ott responded that ODOT currently has all three designs under review, because there was a desire to have a technical review in the early stage. There were some options in the designs that were not shown to the community because ODOT could not support them. RECORD OF PROCEEDINGS Minutes-of— Dublin City Council Meeting LEGAL BLANK, INC„ FDA•M NO. 10148 November 18, 2013 Page 19 of 25 20 • Proposed Soccer Field Use Policy Mr. Earman stated that Dublin continues to strive to provide the best opportunities to the community and the 3,500 kids playing soccer on City fields. Over the past several months, models throughout the country have been researched. Several components from those other models are in the policy that is currently proposed. Much time has been spent with all the organizations working on this policy, and the end result is a consolidation of those efforts. The adoption of this policy would eventually replace all the current agreements, as they expire. [He shared a PowerPoint overview of the the field use policy.] Objections • Develop a more proactive administrative approach, rather than agreements. • Develop a permitting process that would require an application and a vetting process that is based upon the City's guiding principles • Develop a list of criteria for allocation of the uses at various levels of play • Identify the different types of uses and permits that would be required for each • Create a fee structure that is consistent with other City services • Establish common organizational prerequisites, in order to qualify for any of the priority allocation table • Address accountability and liability • Enforcement There are funds in the 2014 budget for administration of this policy to ensure compliance. • Flexibility This policy has been vetted fully by each of the organizations' board of directors, and they have voted to comply with the policy. The implementation process will phase in this policy through the 2014 season. It is staged to facilitate implementation in the easiest manner possible. The general public use of all City parks is first and foremost priority. No permit is required for any non - organized activity. The general public may use any of the City parks whenever they wish. The permitting process is required for league and tournament play. Mr. Earman reviewed the requirements for league and tournament play, and the prioritization schedule. Mrs. Boring inquired if the general public is not required to obtain a permit, how do they schedule use of the field. Mr. Earman responded that they do not need to schedule use – it is first come, first served, unless they have an organized activity for which they need to dedicate space. A permit would be necessary to reserve that space. Mrs. Boring inquired how staff would handle public and permitted use of the same space. Mr. Earman responded that there is a cost to residents for a permit to reserve a field. If the public use conflicts with the League's schedule, staff works with the general public to share the space. Mr. Earman reviewed the tournament provisions and fees. There are no changes in the permitting process. The fees were increased to be more consistent with the private sector market. Most of these changes will be implemented through 2014 and 2015. He recognized those individuals who have been very involved with the development of this policy: John Muir, Dublin Soccer League; Randy Smith, Club Ohio; Mike Scoliere, Ohio Premier; Ken McMahon, Dublin United. Ms. Chinnici- Zuercher thanked those who worked on and completed this task. The only concern she has is with the implementation timeframe. The end of 2015 seems too far out for total implementation of this policy. Mr. Earman responded that everyone has made many concessions in development of the policy. In this area, the fees are the driving factor. Soccer season begins in the fall. The application process will begin in spring 2014, with the anticipation of full RECORD OF PROCEEDINGS _ Minutes o£ __ ____ __ — Dublin City Council Meeting Held November 18, 2013 Page 20 of 25 20 implementation and the fee structure in place by fall 2014. Most of the tournaments have already been scheduled for 2014 and the budgets have already been set for those tournaments. The new fee structure will apply to the 2015 tournaments. Mayor Lecklider thanked Mr. Earman and the representatives from the different organizations for their cooperation in reaching this agreement. Council looks forward to its implementation. Mayor Lecklider moved to approve the soccer field use policy. Vice Mayor Salay seconded the motion. Vote on the motion Mrs. Boring, yes; Vice Mayor Salay, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Gerber, yes; Mayor Lecklider, yes. • Fee Waiver for Use of Tallas Mr. Earman stated that included in Council packets is a request from Ms. Kristina Feduik requesting a fee waiver for use of the Tallas in the Dublin Community Recreation Center for two hours for the purpose of a fundraiser yoga class to benefit the Maria Tiberi Foundation. Staff has reviewed the request and believes it is a unique one -time request with the intent to benefit the community. Staff recommends approval of the request. Kristina Feduik, 151 Longleaf Street. Pickerington stated that she worked with Dom Tiberi for ten years before leaving to become a personal trainer. She remains close with the 10TV family. They have all been very affected by Maria's passing. Dom and his family are from Dublin. They would like to do something to bring hope and inspiration to the community. She is involved with the yoga certification class, which is held in Dublin every weekend for 12 weeks at Lifetime Fitness. The concept is to hold this fundraiser class in Maria's memory; perhaps it will become an annual event. All of the funds will go directly to the Maria Tiberi Foundation. The funds will be used for the defensive driving outreach; educational purposes related to Maria's elementary school; and for a college fund set up in Maria's name. With this first event, she is seeking a fee waiver so that all of the money raised can go to the Foundation. Mr. Gerber moved to approve the fee waiver. Vice Mayor Salay seconded the motion. Vote on the motion Mr. Reiner, yes; Mr. Gerber, yes; Mrs. Boring, yes; Vice Mayor Salay, yes; Mayor Lecklider, yes; Ms. Chinnici - Zuercher, yes. STAFF COMMENTS Ms. Grigsby • Stated that in addition to the opening of the Brand - Coffman Road roundabout the Dublin Road water tower was also opened and online last Friday. • Commented to Mrs. Boring that persistence is a good thing! This is how things are done in Dublin! It has been a pleasure to serve with Mrs. Boring over these years. She wishes her well and hopes she enjoys her retirement. Mrs. Boring thanked her for her comments. COUNCIL COMMITTEE REPORTS • Adoption of Code of Conduct for Board and Commission Members Vice Mayor Salay stated the Code of Conduct was provided in Council packets today. Vice Mayor Salay moved to approve the Code of Conduct and begin implementation. Existing Board and Commission members can be asked to agree and sign it, and going forward, all new board and commission members would as well. Mr. Gerber seconded the motion. Vote on the motion Mr. Reiner, yes; Mr. Gerber, yes; Mrs. Boring, yes; Mayor Lecklider, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Salay, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting, DAYTON LEGAL BLANK, INC.. FORM NO. 10149 November 18, 26 Page 21 of 25 Held 20 COUNCIL ROUNDTABLE Mr. Gerber stated that, unfortunately, he will not be able to attend Mrs. Boring's retirement reception on Thursday evening due to his participation in the Citizen Pc Academy that evening. However, he thanked her for working together over the years on Traffic Task Foro the Planning and Zoning Commission, and Council. He has learned much from her over the years. In particular, she helped him to embrace the core values of the City — open space and well - planned neighborhood: He will always be indebted to her for that. He recalls one case PZC was working or involving a condominium development. In discussion about the pond and fish, Mrs Boring expressed concern that with all of the people living in the condominiums, it could hurt the ears of the fish! While they all laughed at the time, he has since ha( reason to research this and learned that fish do have ears -- so she was right! It has been a privilege to serve with her. He extends his best wishes to Cathy and her husband, Mike. Mr. Reiner reiterated Mr. Gerber's comments. Sixteen years of working with Mrs. Boring have been really enjoyable. Many times, she made him laugh. Some evenings, this job has been stressful, but she has always added humor to the discussion. Considering the time that she has served, she has become a Dublin institution. She is the only person of the current Council who was already serving on Council when he arrived. He has learned much from her. She has certainly been a community advocate. He has really enjoyed the time they spent together; it has been a lot of fun. Ms. Chinnici - Zuercher 1. Recommended that, as requested, Council schedule some town meetings related to the Bridge Street Corridor. She heard that need expressed by many this evening. The residents are not in opposition to the direction the City is taking, but a community dialogue may well result in even better ideas. Community input has always been the foundation of Dublin throughout its growth and development. That needs to be added to the process being used for the Bridge Street District. People will be supportive of the Plan if they understand it better. Mr. Gerber concurred. He also believes the public forums should be more focused on listening to input from the citizens and less about presentations to them. He has observed this personally. Staff and the consultants seem to respond that, although the citizens may share their feedback, the City has already formed the concepts. Mayor Lecklider stated that, to the extent that people may already have financial interests in this project, perhaps with land purchases, they are relying upon certain decisions that Council has made up at this point with respect to roads and infrastructure. What is the message being given to them? If someone has invested hundreds of thousands of dollars or even millions of dollars, they would want to have certainty moving forward. He does agree with his colleagues that the dialogue is important, going forward. Ms. Chinnici - Zuercher stated that she believes there is a balance. She is not necessarily suggesting the process be slowed down. What she is hearing, and believes strongly, is that there need to be points established in the process where there can be more engagement in actual dialogue. She had a scheduling conflict and was not able to attend the public forum at OCLC, but if it is true that staff utilized a question /answer process that was directive, then that was not truly an engaged dialogue. RECORD OF PROCEEDINGS Minutes -of. D ublin City Counci Meeting DAYTON LEGAL BLANK. INC.. FORM NO- 10148 11 November 18, 2013 Page 22 of 25 Mrs. Boring responded that it was definitely handled in that manner. Graphics were shown, and the question asked for each was, " "Does this meet the intent ?" There were no other options to contribute an opinion. Vice Mayor Salay stated that there were opportunities to provide feedback through direct conversations with staff and the individual developers, and through comment cards and online input. That is why she asked staff when that feedback would be available. She agrees that public engagement is important. As the Mayor indicated, the real issue is what will be done with that information /input. This process has been underway for years, and now, when the City is at the point of implementing some decisions, negative comments are being made. Are the negative comments based on misunderstandings? Mr. Haring raised some good points earlier, but when he heard the responses, he indicated that he has a better understanding. Therefore, the question remains of what will be done with the public input received. The Planning and Zoning process was amended slightly tonight to facilitate having the public come to Planning Commission meetings and provide input about particular developments in this District. That is the traditional manner in which the Planning Commission has considered proposed developments — they hear testimony from the developer, staff and the public. They weigh the information and make a recommendation. Ms. Chinnici - Zuercher stated that Council members have received a number of emails from the residents in the past week. Although most of them indicated they would be attending the meeting tonight and intended to raise these issues with Council, none of them are present. However, she reviewed the email issues, and their information was not accurate. Apparently, Mr. Roth and some others have elected not to give an accurate, comprehensive description of the Scioto Corridor Plan. Therefore, Council has an obligation to offer opportunities to the public to have an open dialogue with Council and staff, even if it is in Council Chambers — providing an opportunity to respond to their questions and listen to their ideas. This has been nearly a four -year process, so it is not something about which the public is just now learning. Ms. Ott has suggested that there has been a change in how people are now receiving their information -- it is different from just a few years ago. As the public voting on the I- 270-US33 interchange design options revealed, 45 residents attended the public meeting; 200 responded via the internet. She believes it is always preferable to hear the people directly. One of the negatives of email is that misinformation can be circulated and it is never corrected. Vice Mayor Salay stated that she appreciates this clarification. She is supportive of that. It also is responsive to the question the Mayor asked about what private investors and developers interested in this area can expect from Council. Mrs. Boring stated that from the beginning of the process, she has been concerned about making a bad decision that is irreversible. She was upset when Council took the tour earlier this year, hearing one developer state that this is what they were going to build on the east side of the river. At that time, the plan had not yet gone through the process. She agrees that the citizen emails were filled with misinformation. When she attended an NLC conference, there was a booth where this type of information was shared, but they did obtain citizen input regarding different parts of the plan. In this case, however, the City's process has been underway for four years. Residents need to accept some responsibility. None of the residents who sent the emails attended the earlier Planning and Zoning Commission meeting, and that is the venue where changes in the zoning and plan can be made. Vice Mayor Salay stated that perhaps staff could recommend some ways in which Council could further engage the public going forward. Minutes of DAYTON LEGAL BLANK, INC., FORM NO, 10048 RECORD OF PROCEEDINGS Dublin City Council November 18, 2013 Page 23 of 25 20 Meeting Ms. Grigsby responded that with any process, there will be some misunderstanding and inaccurate information. The goal is to provide good information. A response was provided to Mr. Roth today, and staff will continue to respond to individuals who send emails with misinformation, attempting to clarify. However, even once they understand the information, there will be some who disagree with what the City is doing. With a large project like Bridge Street, it is not realistic to expect 100% citizen satisfaction; however, providing opportunities to educate, update information and receive feedback is always worthwhile. There is no objection to providing additional opportunities; that was the intent of the forum at OCLC. The concept of using the "clickers" was to obtain some quick feedback along with the comment cards, opportunities for discussion, and opportunities to provide comments at the City website. Mr. Gerber noted that in the first paragraph of page two of Mr. Langworthy's response to Mr. Roth, it states that the City is in the beginning stages of this process ... and there will be an opportune time for additional input and more dialogue with developers. If that is what the Director of Planning is indicating in a letter to a resident, then he is hopeful that the same message is being given to developers — that the process is not that far along. Ms. Grigsby responded that as far as what is in the development, height and architecture, etc., there will be changes. As mentioned earlier, however, the preliminary realignment study has been completed and, based on the public investment, the assumption is that this realignment has been established for Riverside Drive. That is the assumption everyone is working with, both the public and private sectors. The Mayor's point is well taken — developers are investing significant money based upon this alignment that was established for Riverside Drive. Mr. Reiner stated that the engineering study was a very thorough work product. Citizens continue to express their ideas after four years of this process. The idea of taking some of the precious greenspace, intended for the public's enjoyment, and using it for a civic building may not be the best solution. Everyone will have an opinion and ideas. During his election campaign, he heard that people are really excited about this concept. It is unfortunate that some people view it negatively, but they probably did not sit through the hundreds of hours of project presentations and have missed the details that bring this plan together. Now, at the last moment they are coming to Council with negative comments. He agrees that it is important to educate the citizens and try to help them understand the plan in its entirety. However, he finds the negative comments at this late stage upsetting given the opportunities for input at numerous public meetings. He hopes Council can now meet the need to inform and gain the public's support. He agrees, however, that there are people who have already invested much time and money in the project to help Dublin develop something viable and exciting. Additional public education is a good thing, but after the over three -year process, it is time to move forward. Mayor Lecklider stated that he was seeking clarification based upon the comments that were made. He supports continued questions and dialogue. His expectation is that the public engagement process, which was recently amended, will be applied. Ms. Chinnici - Zuercher continued her comments: 2. It has been great to sit next to Mrs. Boring for many years on Council, hearing her "take" on various issues. What she, and everyone, will really miss is the historic perspective that Mrs. Boring has provided. Even when staff cannot find a record, it seems Mrs. Boring can! It has been very helpful to have the knowledge and history that Mrs. Boring has been able to contribute to the conversation. She thanked her for her 20 years of service in building Dublin into the magnificent community it has become! RECORD OF PROCEEDINGS nutes Qf Dublin City Council IAVTON LEGAL BLANK, INC. FORM NO. 10148 Held November 18, 2013 Page 24 of 25 Meeting Vice Mayor Salay stated that when Council members run for re- election, people frequently ask what their motivation is. She tells them two things: only in Dublin would she be interested in serving, and the reason is because one woman can make a tremendous difference. None can find a better example of that than Cathy Boring who, throughout her 20 plus years of service, was actively engaged in her community even before she was elected to Council. Council will miss her very much, and her constituents will miss her very much as well. She wished her good luck with her retirement, but hopes she will continue to make her presence felt. Mayor Lecklider stated that his association with Mrs. Boring spans at least 18 years, serving on the Planning and Zoning Commission together, when he was a member of the Commission and Mrs. Boring was the Council representative. Mrs. Boring was a good mentor, and he appreciates that. The guidance she provided to the Commission and to him was invaluable. Most people do not appreciate the sacrifice that a Council member makes to serve. In addition to the meetings that often last until 10:00 p.m., there is much more. As Mrs. Boring pointed out earlier, her service involved her husband's support at home, as well, while she attended meetings and events. He knows she has loved doing it and recognizes that, after all she has invested and given, it has been a difficult decision for her to retire. He thanked her for her 20 years of service! He is certain she has many stories to tell and will tell over time. He will miss her, but hopes she will not be far away. Mrs. Boring thanked everyone for their kind comments. Mrs. Boring 1. Inquired about the water tower completion. Will the fence be stained to match? Mr. Hammersmith responded that the fence would be stained in the spring when the weather is warmer. 2. Stated that she traveled through the Coffman -Brand Road roundabout this evening during the busy evening hours. Previously, there has been vehicle stacking at this intersection; tonight, there was one other vehicle moving through the roundabout at the time she traveled through it. It is a wonderful change. The primary purpose of roundabouts is to move traffic efficiently and safely, but they are also less expensive for the City to maintain and the traffic noise is much less. She would like those factors to be remembered, as well. 3. Stated that everyone has been aware of her concerns with the Bridge Street Corridor from the outset. Her concerns are well documented. However, when she first viewed the plan for Riverside Drive with a park, she was thrilled. There will now be consistency on both sides of the river. Therefore, all of the input in the last two weeks has really surprised her. Eventually, she hopes that Dublin is viewed as one, and "'east of the river" and "west of the river" are for directional purposes only. 4. Thanked Mr. Langworthy and Ms. Ray for the response letter, which was very thorough and helpful. 5. Thanked the City for giving her the opportunity to attend National League of Cities (NLC) conferences and American Planning Association (APA) meetings on a regular basis over her Council service, which provided her the opportunity to see how other cities operate. When she began to attend those meetings, she realized that Dublin did not have many of the problems other cities were experiencing. With the economic downturn in recent years, only cities that could afford to do so continued to send representatives to these national conferences, so the cities present were experiencing situations that were more similar to Dublin. She thanked the City for giving her the opportunity to attend. 6. Thanked everyone present tonight and every City staff member not present this evening for coming to work every day to make the City what it is today. She has enjoyed working with both past and present staff members and RECORD OF PROCEEDINGS Minutes QL_ Dublin City Council BLANK, INC., FORM NO. 10148 Held November 18, 2013 Page 25 of 25 20 Meeting thoroughly enjoyed serving on the Planning and Zoning Commission. She has enjoyed serving on Council. The past 20 years have been ones of continuous learning. Council service has been her career and has been a phenomenal experience. Her parents would be so proud that she had this opportunity to serve the community. She thanked everyone and bid them farewell! ADJOURNMENT The meeting was adjourned at 10:09 p.m. Mayor — Presiding Officer Clerk of Council