HomeMy WebLinkAboutResolution 04-14RECORD OF RESOLUTIONS
Dayton Leo Blank, Inc., Form N -30045
Resolution No
Passed
04 -14
A RESOLUTION WAIVING THE COMPETITIVE PROCESS FOR THE
�1 PURCHASE AND INSTALLATION OF A VEHICLE WASH SYSTEM
20.
WHEREAS, staff has conducted an analysis of several automatic vehicle wash
systems; and
WHEREAS, the automatic vehicle wash from Hydro -Chem Systems, Inc. was
determined to best meet the requirements of the City of Dublin; and
WHEREAS, it is in the best interests of the City to purchase the automatic vehicle
wash system from Hydro -Chem Systems.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State
of Ohio, L of the elected members concurring, that:
Section 1. The waiver of competitive bidding is granted pursuant to Section 8.04 (c)
of the Revised Charter for the purchase of an automatic vehicle wash system from
Hydro -Chem Systems, Inc. in the amount of $137,000.
Section 2 . The City Manager is hereby authorized to enter into a contract with
h Hydro -Chem Systems, Inc. for the purchase and installation of an automatic vehicle
wash system.
Section 3 . This Resolution shall take effect upon passage in accordance with Section
4.04(a) of the Revised Charter.
Passed this day of 2014
ayor — Presiding 6fficer
Attest:
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager 'X�Nzi4-
Date: January 23, 2014
Initiated By: Brian K. Ashford, Facilities Manager
Michelle L. Crandall, Assistant City Manager
Memo
Re: Resolution 04 -14 - Granting a Waiver of Competitive Bidding Requirements for
the Purchase of an Automatic Vehicle Wash System
Background
In an effort to prolong the useful life and appearance of City vehicles, staff worked with a
consultant to evaluate seven automatic vehicle wash systems from five different manufacturers,
based on the following criteria:
• Ability to effectively wash a variety of vehicles, particularly the underbody
• Efficient use of water
• Efficient use of electricity
• Maintenance costs
• Ability to be installed without expanding the existing wash bay
The consultant's analysis concluded that two vehicle wash systems best met the above criteria.
Staff from Fleet, Facilities, and Streets and Utilities conducted local site visits to view both the
Interclean wash system and the Hydro -Chem wash system. The Hydro -Chem system is preferred
because it offers the best underbody wash system. It also has sensors to control the water and
soap dispensing systems to fit the size of the vehicle. The Hydro -Chem system did a nice job of
cleaning both large trucks and sedans. An added benefit is that the Hydro -Chem system can be
activated via a card reader system so that Fleet Management and user departments can track the
frequency of vehicle washes. The Cold Storage Building that will house the vehicle wash is located
on the northeast corner of the Fleet Management property, a minimum of 300 feet from any
surrounding commercial or residential structures. Thus, the operation of the automatic truck wash
will have little to no impact on surrounding businesses and residents. The site is zoned TF,
Technology Flex District, and modifications to the site do not require review and approval by the
Planning and Zoning Commission.
At a cost of $137,000, the truck and car wash system from Hydro -Chem is in the middle of the
estimated cost range of automatic vehicle wash systems evaluated by the consultants. The
systems ranged in price from $100,000 to $180,000. As discussed in the memo for Resolution 03-
14, a total of $500,000 was programmed for the automatic vehicle wash system and the
construction of additional storage buildings and renovations to the existing building. The
additional funding needed for these projects will utilize the reserves in the Capital Improvements
Tax Fund.
Memo re. Resolution 04 -14 — Waiving Competitive Bidding for Purchase of Automatic Vehicle Wash System
January 23, 2014
Page 2 of 2
Recommendation
Staff is recommending approval of Resolution 04 -14, waiving the competitive bidding requirements
and authorizing the purchase of the Hydro -Chem vehicle wash system.
Should you have questions regarding this project, please contact Brian Ashford, Facilities Manager
at 410 -4774 (desk) or 419 -2505 (cell).