HomeMy WebLinkAboutResolution 03-14RECORD OF RESOLUTIONS
Daron Legal Blank Inc., Form No 30045 _
Resolution No.
03 -14
Passed . 2D
A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR
RENOVATIONS TO THE EXISTING COLD STORAGE BUILDING
AND CONSTRUCTION OF ADDITIONAL STORAGE BUILDINGS
—` WHEREAS, formal advertising and competitive bidding procedures have been
conducted pursuant to Section 8.04 of the Revised Charter for renovations to the
existing cold storage building and the construction of additional storage buildings;
and
WHEREAS, Council has determined that the bid submitted by 2K General Company
in the amount of $537,200 constitutes the lowest and best bid for the construction
work.
NOW, THE,tEFORE, BE IT RESOLVED by the Council of the City of Dublin, State
of Ohio, _ of the elected members concurring, that:
Section 1 . The bid submitted by 2K General Company in the amount of $537,200 is
hereby accepted for plumbing, electrical and drain renovations for the renovations to
the existing cold storage building and additional storage buildings.
Section 2 . The City Manager is hereby authorized to enter into a contract with 2K
General Company for said project as specified within the bid proposal and the City's
bid documents.
Section 3 . This Resolution shall take effect immediately upon passage in accordance
with Section 4.04(a) of the Revised Charter.
Passed this day of Q Q ! 2014
J
yor — Presiding Officer
Attest:
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager ��
Date: January 23, 2014
Initiated By: Brian K. Ashford, Facilities Manager
Michelle L. Crandall, Assistant City Manager
Memo
Re: Resolution 03 -14 - Accepting the Lowest and Best Bid for Construction of
Additional Storage Buildings and Renovations to the Existing Building
Background
On November 26, 2013, 10 bids were opened for the project that includes:
• Renovations to the Cold Storage Building located on the Fleet Maintenance grounds to
accommodate an automatic vehicle wash system.
• The construction of additional storage buildings located near the Cold Storage Building.
The goal of both the automatic vehicle wash (Resolution 04 -14) and the additional storage
buildings is to extend the useful life of vehicles and other large motorized /electrical equipment.
The renovations to the Cold Storage Building and the additional storage buildings were included in
one bid, based on their close proximity and the need to coordinate the exterior project work.
$500,000 was authorized for this overall project, which included the purchase of an automatic
vehicle wash system. 2K General Company submitted the lowest and best bid for the construction
of the additional storage building and the renovations to the existing building in the amount of
$537,200. The cost of the Automatic Vehicle Wash (described in the memorandum accompanying
Resolution 04 -14) is $137,000. The reserves in the Capital Improvements Tax Fund will be utilized
to fund the additional $174,200 needed for the overall project. A supplemental appropriation
request will be included in a future Ordinance to amend the annual appropriations. The additional
cost is largely the result of the need to add electrical capacity for the vehicle wash- which will also
accommodate any future expansion on the Fleet Management property- and the need for
extensive modifications to the current problematic drainage system in the Cold Storage Building.
Existing Cold Storage Building
The Cold Storage Building currently features a wash bay for vehicles to essentially be washed by
hand with a hose and bucket. Not only is this process inefficient, it does not effectively remove
road salt and debris from the undercarriage of City vehicles.
Renovations to the Cold Storage Building will be required to accommodate the automatic vehicle
wash. The renovation project includes installing a new electrical panel (additional capacity
provided by AEP — Resolution 52 -13), improving the drainage system and providing the plumbing
and electrical connections to the vehicle wash.
Memo re. Resolution 03 -14 — Construction of Additional Storage Buildings /Renovations to Existing Building
January 23, 2014
Page 2 of 2
Additional Storage Buildings
These open -front buildings (see the attached Exhibit) will be used to store equipment such as
chippers, message boards, plows and mowing equipment. This type of equipment does not
require temperature- controlled storage but should be kept dry to maximize the useful life and
appearance. This project will double the number of open -front storage areas to six and will also
include storage racks for the salt boxes used in snow removal.
The site is zoned TF, Technology Flex District, and modifications to the site do not require review
and approval by the Planning and Zoning Commission.
Recommendation
Staff recommends approval of Resolution 03 -14, approving the bid submitted by 2K General
Company in the amount of $537,200 for the renovations to the Cold Storage Building and the
construction of additional open -front storage buildings.
Should you have questions regarding this project, please contact Brian Ashford, Facilities Manager
at 410 -4774 (desk) or 419 -2505 (cell).
Attachments:
Bid tabulation
Site map showing storage buildings and vehicle wash
T
s
71",. `
ill Itor5 p
FLEET MAINTNA
f w • P7
Automatic
fHCffiB uWf fit Vehicle Wash
f
f i��44g ` t
l �F fvjf
Twill VIII "n. Til
O
f
�I.
i ! r
1 inch = 150 feet
Storage Buildings and Vehicle Wash
1/21/2014
f14 Y
Plans By: City of Dublin TABULATION OF BIDS Date: November 26, 2013
Bids Opened By: Brian Ashford City of Dublin Fleet Truck Wash and Storage Buildings Time: 1:00 p.m.
Bids Tabulated By: Brian Ashford Location: 6555 Shier Rings Road
CONTRACTOR
RECEIPT OF
ADDENDUMS
BID BOND
GUARANTEE/
SURETY
DELINQUENT
TAX AFFIDAVIT
AFFIDAVIT OF
AUTHORITY
NOW
COLLUSION
AFFIDAVIT
SUB CONTRACTORS
EXPERIENCE
STATEMENT
SUBSTITUTIONS
BASE BID
2K General Company
$537,200.00
Central Ohlo Building Co., Inc.
$618,300.00
Charter Hill Construction
$625,440.00
Elford Construction
$557,900.00
Gutknecht Construction Company
$565,000.00
Jess Construction
$607,534.31
Robertson Construction
$540,260.00
Setterlin Building Company
$567,500.00
Stevens Construction
$595,678.74
Williamson Builders
$645,000.00