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HomeMy WebLinkAbout01-13-14 Council MinutesRECORD OF PROCEEDINGS Dub City Cou ncil Minutes of _ .Meeting _ DAYTON LEGAL BLANK, INC, FORM NO 10148 Held CALL TO ORDER Council Member Lecklider called the Monday, January 13, 2014 Regular Meeting of Dublin City Council to order at 6:15 p.m. at the Dublin Municipal Building. ADJOURNMENT TO EXECUTIVE SESSION Mr. Lecklider moved to adjourn to executive session to discuss land acquisition matters (to consider the sale or purchase of property for public purposes), legal matters (to confer with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action), and personnel matters (to consider the appointment of a public employee or official). Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Mr. Keenan, yes; Ms. Salay, yes; Mr. Gerber, yes; Mr. Lecklider, yes; Mr. Reiner, yes. The meeting was reconvened at 7:10 p.m. PLEDGE OF ALLEGIANCE Ms. Chinnici - Zuercher led the Pledge of Allegiance. OATHS OF OFFICE Newly elected Council Member Gregory S. administered by his wife, Sonni Peterson. them for the ceremony. Peterson, Ward 1 took the oath of office, Their children, Tatum and Zachary joined Re- elected Council Member Amy J. Salay, Ward 2 took the oath of office, administered by Council Member Lecklider. Ms. Salay was joined by her husband, Stephen and daughter, Rachel. Re- elected Council Member John G. Reiner, Ward 3 took the oath of office, administered by his daughter, attorney Genevieve Reiner Mills. His wife, Sheila, joined them for the ceremony. Re- elected Council Member Timothy A. Lecklider, Ward 4 took the oath of office, administered by Council Member Salay. Mr. Lecklider was joined by his wife, Sharon and daughters, Kathryn and Lauren. ROLL CALL Present were Council Members Chinnici - Zuercher, Gerber, Keenan, Lecklider, Peterson, Reiner and Salay. Staff members present were Ms. Grigsby, Ms. Crandall, Mr. Smith, Mr. McDaniel, Mr. Foegler, Ms. Mumma, Ms. O'Callaghan, Chief von Eckartsberg, Mr. Wagner, Mr. Hammersmith, Mr. Gunderman, Mr. Hahn, Ms. Puskarcik, Ms. Burness, Ms. Ott, and Ms. LeRoy. ADJOURNMENT TO EXECUTIVE SESSION Council Member Lecklider moved to adjourn to executive session for personnel matters (to consider the appointment of a public employee or official), specifically for the organizational matters to discuss selection of the Mayor, Vice Mayor, the Council committee assignments and representatives to other entities. Mr. Reiner seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mr. Peterson, yes; Ms. Salay, yes; Mr. Reiner, yes; Mr. Gerber, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes. January 13, 2014 RECORD OF PROCEEDINGS Minutes -of , , D ubli n City Cou ncil Meeting anuary 13, 2014 Page 2 of 8 NO. 10148 The meeting was reconvened at 8:45 p.m. ELECTION OF MAYOR Mr. Gerber moved that Council Member Michael H. Keenan be elected as Mayor. Mr. Reiner seconded the motion. Vote on the motion: Ms. Salay, abstain; Mr. Peterson, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Gerber, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, abstain. ELECTION OF VICE MAYOR Mr. Reiner moved that Council Member Richard S. Gerber be elected as Vice Mayor. Ms. Chinn ici-Zuercher seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. Salay, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Gerber, yes. OATH OF OFFICE • Mayor Michael H. Keenan took the oath of office, administered by Mr. Gerber. • Vice Mayor Richard S. Gerber took the oath of office, administered by Mr. Reiner. (A brief recess took place to allow the official 2014 photo of City Council to be taken.) Mayor Keenan reconvened the meeting. He thanked everyone for the honor of serving as Mayor and looks forward to the next two years. He emphasized that he has always believed that this position should be rotated, and he will not ask to serve in this role beyond the two -year term. He thanked Council Members Lecklider and Salay for their past four years of service in the leadership roles. They have done a great job. He invited Mr. Lecklider to comment. Council Member Lecklider noted that it has been a great honor to serve the past four years as Mayor and he appreciates having the opportunity. Many things stand out in his memory regarding the opportunities he enjoyed as Mayor, including representing City Council and the City at the Intelligent Community Forum event in New York City; the privilege of cultivating a friendship with the now former Consul General of Japan based in Detroit — an effort that should be continued with the new Consul General; representing City Council at the Miracle League events and ceremonies; and the great honor of representing the City of Dublin, Ohio in March 2013 in Dublin, Ireland upon the invitation of the Lord Mayor for their St. Patrick's Day events. He thanked City Council for their support over the past four years of his service as Mayor as well as the public who elected him to City Council. He thanked all the staff members who supported him in this role as well. Finally, he thanked his wife, Sharon, for her patience given the large commitment of time associated with serving as Mayor. He wished Mr. Keenan the best of luck in the position, and Mr. Gerber the same as Vice Mayor. CITIZEN COMMENTS There were no comments from citizens. CONSENT AGENDA (Items proposed for the Consent Agenda are acted upon by a single motion and vote of Council. However, upon request of a Council Member, any proposed Consent Agenda item may be removed from the Consent Agenda for further discussion /consideration under the regular order of business.) RECORD OF PROCEEDINGS Minutes of Dublin City Cou ncil Meeting LEGAL BLANK. INC.. FORM NO. 10148 Held January 1 2(Y1_4 Page 3 of 8 20 Mr. Gerber moved approval of the actions for the 11 items on the consent agenda. Ms. Salay seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes. • Approval of Minutes of November 4, 2013 • Approval of Minutes of November 18, 2013 • Approval of Minutes of December 9, 2013 • Notice to Legislative Authority re. Transfer of D5 and D6 liquor permits from Thomas & King, Inc., dba Applebee's, 6669 Dublin Center Drive to RMH Franchise Corporation, dba Applebee's Neighborhood Grill & Bar, 6669 Dublin Center Drive, Dublin, OH 43017 • Ordinance 01 -14 (Introduction /first reading) Accepting the Annexation of 4.6 Acres, More or Less, from Washington Township to the City of Dublin. (Second reading /public hearing January 27 Council meeting) (Petitioner: Jay B. Eggspuehler, 7250 Coffman Road, Dublin, Ohio) • Ordinance 02 -14 (Introduction /first reading) Petitioning the County Commissioners of Franklin County, Ohio for Annexation of Approximately 3.6 Acres of Land Located at 190 N. High Street to the City of Dublin. (Second reading /public hearing January 27 Council meeting) Ordinance 03 -14 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire 0.018 Acres, More or Less, Permanent Multi -Use, Utility, Grading, Utility and Drainage Easement and a 0.011 Acres, More or Less, Temporary Easement from James A. Harden and Catherine T. Harden, and Declaring an Emergency. (Second reading /public hearing January 27 Council meeting) • Ordinance 04 -14 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire 0.054 Acres, More or Less, Permanent Multi -Use, Utility, Grading, Utility and Drainage Easement from JC Land Company, Ltd., and Declaring an Emergency. (Second reading /public hearing January 27 Council meeting) • Ordinance 07 -14 (Introduction /first reading) Authorizing the City Manager to Dedicate 0.571 Acres, More or Less, of Permanent Right -Of -Way, and 0.128 Acres, More or Less, of Temporary Easement to the Ohio Department of Transportation in Conjunction with the I- 270 /US 33 Interchange Project. (Second reading /public hearing January 27 Council meeting) • Resolution 01 -14 (Introduction /vote) Authorizing a Memorandum of Understanding Between Franklin County Public Health and the City of Dublin to Provide Facility Support for Continuity of Operations in an Emergency Situation. • Resolution 02 -14 (Introduction /vote) Authorizing the City Manager to Enter into an Agreement with TechColumbus. RECORD OF PROCEEDINGS Minutes of Dubl Ci Coun cil Meeting DAYTON LEGAL BLANK, INC., FOR NO. 10148 January 13, 2014 Page 4 of 8 SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 101 -13 Amending Chapter 153.044, Technology Flex (TF) District of the Dublin Code of Ordinances (Zoning Code) to Permit Commercial Vehicle Rental as a Conditional Use, and Section 153.002, Use Definitions, to Add a Use Definition for " "Truck and Van Rental Establishments." (Case 13- 104ADM) Ms. Grigsby noted that as outlined in the packet memo, the applicant's representative has requested that the legislation be postponed until the January 27, 2014 Council meeting. Ms. Chinnici - Zuercher asked for the location for the truck and van rental establishment desired in this District. Mr. McDaniel stated that the location is on Shier -Rings Road, east of Emerald Parkway. The building is currently owned by Stanley Steemer. The proposed location would front Shier -Rings Road, and is not the location where a moving company has been located along US 33. Further, it does not involve that same company. Ms. Chinnici - Zuercher moved to postpone Ordinance 101 -13 to January 27, 2014. Ms. Salay seconded the motion. Vote on the motion: Mr. Peterson, yes; Ms. Salay, yes; Mr. Lecklider, yes; Ms. Chinnici- Zuercher, yes; Mr. Reiner, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes. INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 05 -14 Authorizing the Appropriation of a 1.437 Acre Parcel, More or Less, Fee Simple Interest from Peace Hanson LLC, Located at 6570 Riverside Drive, City of Dublin, County of Franklin, State of Ohio. Vice Mayor Gerber introduced the ordinance. Ms. Grigsby stated this legislation is in follow -up to the Resolution of Intent to Appropriate that was adopted by Council in October of 2013. This legislation relates to the relocation of Riverside Drive project that has been approved in the City's 2014- 2018 Capital Improvements Plan. This is one of the properties that the City needs to acquire to relocate the roadway. This is the first step of the appropriation process for eminent domain. City staff continues to work with the property owners on resolution of this matter. However, the adoption of this legislation allows the City to be in a position to file an appropriation case with the Court, if that becomes necessary. There were no questions. There will be a second reading /public hearing of the ordinance at the January 27, 2014 Council meeting. Ordinance 06 -14 Authorizing the Appropriation of a 0.34 Acres, More or Less, Fee Simple Interest of Which 0.116 Acres, More or Less, Is Present Road Occupied from Jen -Josh LLC, Located at 6694 Riverside Drive, City of Dublin, County of Franklin, State of Ohio. Vice Mayor Gerber introduced the ordinance. Ms. Grigsby stated that this is related to the relocation of Riverside Drive project as well and this property is in the same area. The comments regarding Ordinance 05 -14 apply to this legislation as well. There were no questions. There will be a second reading /public hearing of the ordinance at the January 27, 2014 Council meeting. RECORD OF PROCEEDINGS �' m' utes of Dublin City Council MeelLng__ DAYTON LEGAL BLANK, INC., FORM NO 10148 January 13, 2014 Page 5 of STAFF COMMENTS _20. Ms. Grigsbx reported: 1. Information is on the dais tonight regarding the Columbus Metropolitan Club luncheon and speaker for Wednesday, January 22 at the Columbus Athletic Club. The speaker is Professor Arthur Nelson whose work in demographics relates to the Bridge Street District. If any Council members have an interest in attending, the City can purchase the tickets or a table to accommodate everyone. 2. Staff requests Council consider waiving the required competitive selection process for the appointment of the Communications Supervisor in the Dispatching Center at the Police Department. This position is needed as a result of the additional dispatching duties the City is assuming as part of the agreements with Norwich Township and the City of Hilliard. Typically, the City hires supervisors from the internal applicants. In this case, only one internal candidate applied for the position. She is Lauren Yankanin, Communications Technician and current employee within the Dispatching Center. Staff requests that Council waive the competitive selection process in order that Ms. Yankanin can be appointed to the position of Communications Supervisor. Chief von Eckartsberg is present to respond to any questions. Ms. Chinnici - Zuercher moved to waive the competitive selection process for this appointment. Ms. Salay seconded the motion. Vote on the motion: Mr. Reiner, yes; Mayor Keenan, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes. 3. In December, a presentation was made to Council regarding the Bridge Street District and Council requested regular updates in the future. Since that time, the City has been working with Human Resource Directors who have expressed their desire to have the development of Bridge Street in order to meet their workforce requirements. The City will be working with them on video testimonials about why this is important for their recruitment efforts. There have been initial meetings with consultants who have been working with the City regarding preliminary engineering and design of the four major City public improvements. Staff hopes to have additional information to present to Council in late January or early February regarding the results of those preliminary studies. Staff is also working on presentations and information that relates to roundabouts and how they function. This is in follow -up to some concerns expressed about the roundabout planned at the intersection of Riverside Drive /SR161. Staff will have some videos and information available so that people can understand how that roundabout will actually function. 4. She introduced the City's new Director of Public Service, Megan O'Callaghan who began working for the City last Monday. Most recently, she was with the Ohio Department of Transportation and prior to that the City of Columbus. Staff anticipates having a welcome reception for Ms. O'Callaghan on either January 27 or February 10. On behalf of Council, Mayor Keenan welcomed her to the City, noting Council is pleased that she has joined the City staff. 5. Noted that Ms. LeRoy has an announcement to make at this time. RECORD OF PROCEEDINGS Minutes-of Dublin City Council Meeting D AYTON LEGAL 6LANK, INC„ FORM NO. 10148 January 13, Z014 Page 6 of 8 Held 20 Ms. LeRoy, Events Manager announced that the entertainment for the July 4"' celebration will be "Earth, Wind and Fire" — and shared a video of a performance. The table sales will begin the morning of the first Wednesday in May. There is a memo in the packet regarding a planned increase in table prices from $100 to $125 for 2014. Mayor Keenan asked if Council action is needed regarding the fee increase. Ms. Grigsby responded that is not necessary. COUNCIL COMMITTEE REPORTS Council Committee Appointments Mayor Keenan announced the following Standing Committee assignments and representation to various entities: • Administrative Committee: Vice Mayor Gerber, Chair; Ms. Chinnici - Zuercher; Mr. Peterson • Community Development Committee: Mr. Reiner, Chair; Mr. Peterson; Ms. Salay • Finance Committee: Ms. Chinnici - Zuercher, Chair; Vice Mayor Gerber; Mr. Lecklider • Public Services Committee: Ms. Salay, Chair; Mr. Lecklider; Mr. Reiner • Dublin Arts Council Representative: Mr. Reiner • Council liaison to the Dublin Board of Education: Mr. Peterson • Logan /Union /Champaign Regional Planning Commission representative: Mr. Lecklider • Mid -Ohio Regional Planning Commission Representatives: Ms. Chinnici- Zuercher; and staff members Ms. Grigsby and Ms. O'Callaghan COUNCIL ROUNDTABLE Mr. Peterson: 1. Thanked the voters of Ward 1 for supporting his election to Council and allowing him the privilege of representing them. This is a fantastic city, and it is a privilege to serve on City Council. He is truly honored to serve with these Council members and he is looking forward to participating. 2. Thanked his wife, Sonni and their children for their hard work in distributing campaign literature throughout Ward 1. 3. Thanked Ms. Grigsby, Ms. Clarke, Chief von Eckartsberg, and other staff members who have been very helpful in orienting him to this position. He appreciates all of the staff's efforts and is committed to doing the best possible job he can do. 4. Asked about the fee increases proposed for the Dublin Irish Festival tickets and whether there is an opportunity to provide Dublin residents with a reduced price. The residents deal with significant traffic issues and inconvenience during the Festival, and perhaps this would be a way to pass along some savings to those impacted residents. He is simply raising this for consideration. Ms. Grigsby responded that there is an option to purchase tickets in advance online at reduced prices. It would be difficult at the gate to determine resident status versus non - resident. Mr. Peterson stated that he envisioned some type of pre -sale to Dublin residents who would confirm their address and be eligible for a reduced rate. Ms. Grigsby responded that staff can review this and report back. Ms. Chinnici - Zuercher noted that everyone can purchase tickets in advance at a reduced rate — both residents and non - residents — through the City's website. Ms. Salay 1. Thanked the voters for re- electing her to City Council. This has been a great privilege of her working life; she has enjoyed serving and looking forward to serving again for the next four years! Serving on Council requires family ANK,_INC -. FORM NO. 10148 January 1_ 3, 2Z — Page 7 of 8 20 RECORD OF PROCEEDINGS Minutes of _ Dublin City Council support, and she appreciates her family's support over the years she has served. Meeting i 2. Congratulations to all of her re- elected colleagues, and to Mr. Keenan and Mr. Gerber in their new roles! 3. Thanked Ms. LeRoy and staff who had any role in bringing Earth, Wind & Fire for the July 4"' celebration! 4. She would be supportive of a price break for Dublin residents for the Irish Festival tickets as well. Ms. Chinnici - Zuercher asked about the timing of the vote on the state capital budget, given the memo from Sen. Hughes. Ms. Grigsby responded that she has not received an update about when the legislature will vote, but staff will check and report back on this. Mr. Reiner: 1. Thanked Council Members Lecklider and Salay for their service as Mayor and Vice Mayor. They did an outstanding job! He welcomed Mr. Keenan and Mr. Gerber to their new roles on Council. 2. Thanked the voters who elected him to serve again! 3. Noted a special thanks to his wife, Sheila for her support as he has served the Dublin government in various capacities off and on for over 33 years. His family has been very supportive, and he thanks all of them. 4. Welcomed Mr. Peterson, and added that he is an ethical, honest individual whose votes are always for the common good of this City. He is an outstanding person and he is very pleased to have him return to Council. Vice Mayor Gerber: 1. Welcome Mr. Peterson to Council, noting he looks forward to working with him. 2. Thanked Ms. Salay for her service as Vice Mayor, noting he will look to her for advice on the duties of the role. 3. Thanked Mr. Lecklider for his service as Mayor, noting he did a stellar job in leading Council for the past four years. 4. Serving on Council has been very humbling for him and serving as Vice Mayor is equally humbling. He thanked everyone for supporting him in this role. 5. Reported that on December 14, he became a proud graduate of the Dublin Citizens Police Academy. He enjoyed the experience and recommends the program to any resident and to Council members. Council Member Chinnici- Zuercher is also a graduate of the program. He has the utmost respect for the individuals who work in the Police Department. Mayor Keenan: 1. Welcome Mr. Peterson, noting he has past experience on Council. Everyone is looking forward to serving with him. 2. Noted that when traveling eastbound on Brand Road into the new roundabout at Coffman, and curving to the right to head straight eastbound on Brand — there are many tire marks on the curb. He recently slid in that location as well and asked that staff review this condition and report back. 3. Asked for clarification about a FEMA report that indicates a flood map revision, noting the project is 505 feet upstream of Emerald Parkway. Ms. Grigsby responded that she is not familiar with this notification. Mr. Hahn responded that this relates to Coffman Park construction and the pedestrian bridges being installed. All of the changes occur on City property within Coffman Park itself — it will not impact any other residents. 4. Thanked everyone for their support and pledged to work very hard to represent the Dublin community. He thanked his wife, Jill, for her support over all of his public service, which began in 1983. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ON LEGAL BLANK, INC., FORM NO 10148 Held ADJOUR jTmeet Clerk of C