HomeMy WebLinkAboutResolution 01-14RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
01 -14
Resolution No.
C!
L
Passed
A RESOLUTION AUTHORIZING A MEMORANDUM OF
UNDERSTANDING BETWEEN FRANKLIN COUNTY
PUBLIC HEALTH AND THE CITY OF DUBLIN TO
PROVIDE FACILITY SUPPORT FOR CONTINUITY OF
OPERATIONS IN AN EMERGENCY SITUATION.
- 20
WHEREAS, Franklin County Public Health (FCPH) has prepared a Continuity of
Operations plan that will allow for the continued provision of essential services in the
event the agency's primary location becomes unavailable, due to an emergency or
other significant event; and
WHEREAS, Franklin County Public Health has requested that the City of Dublin
provide facility support in the event the agency's primary location becomes
unavailable; and
WHEREAS, the City of Dublin recognizes the need for the continuation of essential
services provided by Franklin County Public Health, both within Dublin and
throughout Franklin County.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of
Ohio, of the elected members concurring that:
Section 1. The City Manager is hereby authorized to execute a memorandum of
understanding with Franklin County Public Health to provide facility support in the
event FCHP's primary facility becomes unavailable.
Section 2. This Resolution shall take effect and be in force on the earliest date
permitted by law.
Passed this day of 2014.
a ayvor - Presiding Officer
ATTEST:
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: January 9, 2014
Initiated By: Michelle L. Crandall, Assistant City Manager
Memo
Re: Resolution 01 -14 - Franklin County Public Health Memorandum of Understanding
Summary
Franklin County Public Health (FCPH) has been in the process of preparing an updated Continuity
of Operations plan for use in the event that the agency's downtown office, located at 280 East
Broad Street, would become unavailable due to a disaster or other event that would interrupt
business operations. Part of this plan includes the identification of several alternate temporary
facility locations to house all or some of the FCPH's staff. Earlier this year, City staff met with
FCPH staff to identify areas within City owned buildings that would meet the agency's needs.
The attached Memorandum of Understanding would provide FCPH with two temporary facility
locations in Dublin. The primary location would be the Service Center training room and the
secondary location would be the 5800 Building 1' floor large conference room. Both of these
facilities fulfill FCPH's space and technology needs.
Dublin is one of several locations identified for this purpose within FCHP's Continuity of Operations
plan. Use of Dublin's facilities by the agency would be dependent on the type and magnitude of
the incident triggering the need for temporary re- location and the availability of other identified
locations. Preference would be given to the use of Franklin County -owned facilities, if available,
prior to requesting the use of facilities within other jurisdictions.
Recommendation
Staff is requesting passage of Resolution 01 -14. Should you have questions regarding this
memorandum, please contact Michelle Crandall at 410 -4403 (desk) or 206 -4886 (mobile).
Memorandum of Understanding
between
Franklin County Public Health
and
the City of Dublin, Ohio
November 29, 2013
I. PU120AG
This Memorandum of Understanding (MOU) is an agreement between
Franklin County Public Health (FCPH) and the City of Dublin to provide facility
support in the event FCPH's primary location at 280 E. Broad Street became
unavailable, thereby allowing FCPH to continue providing essential services
to the public.
II. Background
FCPH has operations that must be performed, or rapidly and efficiently
resumed, in an emergency. While the impact of an emergency cannot be
predicted, planning for operations under such conditions can mitigate the
impact of an emergency on staff, facilities and customers. To that end, FCPH
has prepared a Continuity of Operations (COOP) plan that will enable it to
continue provision of essential services in the event 280 E. Broad Street
became unavailable.
III. Scope of Services
A. Franklin County Public Health Responsibilities:
1) Will diligently work with Franklin County Public Facilities Management
to return to a permanent location.
2) Will supervise the movement of operations to temporary facilities
provided by Dublin.
B. City of Dublin Responsibilities:
1) Upon notification, the City of Dublin will provide safe, secure working
facilities for FCPH personnel to enable the performance of FCPH's
essential functions.
2) Will allow FCPH to forward phone numbers from 280 E. Broad St. to the
new facilities and provide FCPH with internet access.
1
FCPH & City of Dublin COOP MOU_DATE 11/29/2013
IV. Activation
A. During working hours, the FCPH will activate this MOU by contacting the
following based on jurisdictional authority:
1) City of Dublin:
a. For access to the City of Dublin Service Center Location, 6555
Shier Rings Road:
Brian Ashford, Facilities Manager, 614 - 410 -4774 (desk) or 614-
419 -2505 (mobile).
b. For access to the City of Dublin Development Building Location,
5800 Shier Rings Road:
Brian Ashford, Facilities Manager, 614- 410 -4774 (desk) or 614-
419 -2505 (mobile).
B. Within two hours of receiving the call from FCPH, a representative from the
City of Dublin will make contact with the requesting FCPH representative
to verify the request has been received, state the level of support City of
Dublin can provide, and make necessary coordination.
C. Franklin County Public Health contact numbers:
1) Business Hours: Monday - Friday (8:00 am - 5:00 pm)
a. Emergency Preparedness Supervisor:
614- 525 -3699 (office phone) or
614 -561 -3200 (work cell phone)
b. Director of Nursing:
- 614 - 525 -3689 (office phone)or
- 614- 900 -0639 (work cell phone)
c. Director of Environmental Health:
- 614 - 525 -3825 (office phone)or
- 614 - 928 -8182 (work cell phone)
2) Non - Business Hours (including evenings, weekends and holidays)
a. FCPH Emergency Number - 614 - 525 -3965 (COPC)
2
FCPH & City of Dublin COOP MOU_DATE 11/29/2013
V. MOU Maintenance and Termination
A. Every two years this MOU will be reviewed and signed by both parties.
B. Termination of this agreement can occur from either party by providing 30
days written notice to the opposite party.
VI. Signatories
Marsha I. Grigsby
City Manager
City of Dublin
Date
Susan Tilgner, MS, RD, LD, RS Date
Health Commissioner
Franklin County Public Health
3
FCPH & City of Dublin COOP MOU 11/29/2013