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HomeMy WebLinkAboutResolution 74-13RECORD OF RESOLUTIONS Dayton Leo Blank. Inc.. Form No, 30045 Resolution No. 74 -13 Passed 20 A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE EMERALD PARKWAY - PHASE 8 PROJECT WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the Dublin Code, for the Emerald Parkway - Phase 8 project; and WHEREAS, Council has determined that the bid submitted by George 1. Igel & Company, Inc. constitutes the lowest and best bid; and WHEREAS, Council has determined that there may be a legitimate need to declare the relocation of the utilities in connection with the above - referenced project as a " "single source" procurement, for reason that the company owning the utilities in question has the exclusive rights to relocate such utilities. THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, No n � of its elected members concurring, that: Section 1. The bid submitted by George 1. Igel & Company, Inc. in the total i� amount of $7,743,856.11 is hereby accepted. Section 2 . That the City Manager is hereby authorized to enter into contracts with George 1. Igel & Company, Inc. for performance and completion of the Emerald Parkway - Phase 8 project pursuant to the Advertisement, Proposal and Contract Documents for said project on file in the office of the City Engineer. Section 3. That this Resolution shall take effect and be in force on the earliest date permitted by law. Passed this 4t4 day of / ,, 2013. Mayor - Pr s ding Officer ATTEST: Clerk of Council I cityof Dublin Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager *_ Date: December 5, 2013 Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer Kenneth B. Richardson, P.E., P.S., Engineering Manager — Design Re: Resolution 74 -13 - Emerald Parkway - Phase 8 - Bid Acceptance Summary Memo On November 21, 2013, six (6) bids were received, publicly opened and read for the Emerald Parkway - Phase 8 project, which will extend from Billingsley Creek, cross Bright Road, and connect to Riverside Drive. Specifically, this segment of Emerald Parkway involves the construction of approximately 5,500 feet of 4 -lane boulevard consisting of a multi -lane modern roundabout (at Bright Road), curb and gutter, median, on- roadway sharrows, asphalt shared -use path, AEP duct and vault system, water main extension , sanitary sewer extension, storm sewers, precast reinforced concrete arch culvert (28 foot x 10 foot rise over Billingsley Creek) including precast headwalls and wing walls, dry-laid stone wall, and LED street lights. While the first phase of Emerald Parkway was constructed in 1996, and six other phases have subsequently been constructed over the past 18 years (see attached summary), this is the last phase to be constructed, completing this 5.6 -mile roadway extending through Dublin at a total cost (including design, acquisition, utilities and construction) of approximately $62,000,000. The completion of Emerald Parkway from Billingsley Creek to Riverside Drive is a significant milestone for Dublin. This last phase will provide greater transportation network options east of the Scioto River, while facilitating a balance of greater access to area neighborhoods and an expected reduction in through traffic on local roads. The on- roadway sharrows, shared -use paths and sidewalks will improve bicycle and pedestrian connectivity and movement throughout this area. This final phase of Emerald Parkway, just over one mile in length, will open up nearly 115 acres of land for commercial development with I -270 visibility and Sawmill interchange access. This is the largest, undeveloped, contiguous piece of I -270 commercial frontage left in the region. This final connector will provide increased mobility from Sawmill to Tuttle for many businesses and employees in Dublin, including those housed along Emerald Parkway like Cardinal Health, Verizon, IGS Energy, CareWorks, and more. Currently, 9 of the City's 30 largest employers have an Emerald Parkway address, showcasing the economic power of this I- 270 - parallel roadway. Over the past several years, the acquisition of necessary right -of -way and easements has occurred from 18 parcels along the roadway alignment from 15 property owners. In total for the project, approximately 13.7 acres of right -of -way and 4.6 acres of easements have been acquired at a cost of $4,357,910. As a result of these acquisitions, ten structures have been removed (five on JenMar Court and five on Bright Road) on properties that were negotiated with the owners as total parcel acquisitions. Resolution 74 -13 Emerald Parkway - Phase 8 — Bid Acceptance December 5, 2013 Page 2 of 3 The Engineer's estimate for the construction of Phase 8 is $11,000,000.00. Funds for this project are budgeted in the 2013 Capital Improvement Program from the McKitrick Tax Increment Financing (TIF) Fund and, to the extent available, the Kroger Centre TIF and the Lifetime Fitness TIF Funds. The City has also been awarded a $900,000 Roadwork Development Program (629) grant from the Ohio Department of Development Grant Fund for this roadway extension. Additionally, American Electric Power (AEP) will reimburse the City approximately $600,000 for work associated with constructing an underground duct and vault system that will be used in the future to supply electric power along the Emerald Parkway — Phase 8 corridor. George J. Igel & Company, Inc. submitted the lowest and best bid of $7,743,856.11. Staff has reviewed all bids and a summary of the bids is listed below. Bidder Bid as Read Bid as Read Over ( +) or Under ( -) Engineer's Estimate Corrected Bid George J. Igel & Company, Inc. $7,743,856.11 -29.6% Trucco Construction Co., Inc. $8,759,369.85 -20.4% $8,759,539.05 Mark Schaffer Excavating & Trucking Inc. $9,186,433.20 o -16.5 /o R. B. Jergens Contractors, Inc. $10,199,808.17 -7.3% Complete General Construction Co. $10,568,220.50 -3.9% Mountaineer Contractors Inc. $13,168,509.05 +19.7% $13,168,519.60 For Council's reference and review, a reduced set of project construction drawings has been placed in the Council Planning Room. Staff anticipates the road construction to commence in early January 2014. The burial /relocation of utilities along Bright Road at the proposed roundabout is expected to commence this month and be completed by February 2014. Blasting of bedrock along the roadway alignment (as necessary) will be permitted and closely monitored by Engineering staff. It appears the contractor intends to crush the excavated rock and reuse it as pipe trench backfill and roadway base, if it complies with the contract specifications. Bright Road will remain open to traffic for the duration of the construction. In May /June 2014, Bright Road will be connected to existing Emerald Parkway south of Lifetime Fitness (south of Hard Road). Traffic traveling east bound on Bright Road past Macbeth Drive will be routed north to Hard Road on Emerald Parkway to allow for the majority of the proposed Bright Road /Emerald Parkway roundabout to be constructed. Likewise, access to Bright Road will be maintained from Emerald Parkway south of Hard Road. This access will be limited to local traffic only to prevent through traffic from using Bright Road as an alternate route. The scheduled completion date for the project is November 20, 2014. Recommendation Staff has thoroughly reviewed the bid from George J. Igel & Company, Inc. Previous experience with George J. Igel & Company, Inc. has been more than favorable, including the construction of Resolution 74 -13 Emerald Parkway - Phase 8 — Bid Acceptance December 5, 2013 Page 3 of 3 the Hyland -Croy Road /Brand Road and Brand Road /Coffman Road roundabouts this year. The execution of their work has been exceptional with numerous activities necessary to perform the project being well planned, coordinated, and completed. Staff recommends Council approval of Resolution No. 74 -13 accepting as lowest and best the bid of George J. Igel & Company, Inc. in the amount of $7,743,856.11 and authorizing the City Manager to enter into a contract with George J. Igel & Company, Inc. for this project. o PROJECT YEAR OF LE GITTH CONSTRUCTION — DESCRIPTION CONSTRUCTION (FEET) COST L A COFFMAN ROAD EXTENSION 1998 1,800 $1,500,000 B EMERALD PARKWAY IMPROVEMENTS 2013 2,700 $1,100,000 1 EMERALD PARKWAY — PHASE 1 1996 1,600 $660,000 2 EMERALD PARKWAY — PHASE 2 1996 5,180 $6,200,000 3 EMERALD PARKWAY — PHASE 3 1997 3,050 $4,400,000 r 4 EMERALD PARKWAY — PHASE 4 1997 450 $650,000 SA EMERALD PARKWAY — PHASE 5A 2006 2,600 $1,900,000 5B EMERALD PARKWAY — PHASE 5B 2007 1,470 $1,200,000 I 6 EMERALD PARKWAY — PHASE 6 1999 1,145 fe,000,000 7 1 EMERALD PARKWAY — PHASE 7 1 2001 4,150 $8,200,000 HARD ROAD 8 EMERALD PARKWAY — PHASE 8 2014 5,500 $7,800,000 w TOTALS 5.6 MILES = 29,645 $41,610,000 > 3 c BRIGHT RO K w 0 PNRi"2 QPAR Py © EMERALD W 0 1 -270 0 PoS r Oj - w TULLER ROAD RORn m u, N o � w P (METE QRQzc` O A O 7 U 3 S N'dI!!w a ROAD 0 O LE p NEW ROADW w ROADWAY WIDENING ROAD C j o NEW BRIDGE O w A SIGNALIZED INTERSECTION IMPROVEMENTS ROUNDABOUTS CITY OF DUBLIN, OHIO O EMERALD PARKWAY SUMMARY ULENO TE g CROS N in olDublin DECEMBER 2013 ENGINEERING