HomeMy WebLinkAboutOrdinance 85-13RECORD OF ORDINANCES
Dayton Legal Blank, Inc.
Ordinance No.
85 -13
Passed . 2
AN ORDINANCE ADOPTING THE ANNUAL OPERATING BUDI
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2014,
AND DECLARING AN EMERGENCY
WHEREAS, Section 8.02(a) of the Revised Charter requires the City Manager to
prepare and submit the annual operating budget to City Council; and
WHEREAS, City Council has received and reviewed the annual operating budget
for 2014; and
WHEREAS, the Administration has incorporated in the attached 2014 Operating
Budget the modifications requested by City Council as a result of the budget
review workshops.
NOW, THEREFQRE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, 4 of its elected members concurring, that:
Section 1. The 2014 Annual Operating Budget attached as an Exhibit be, and
hereby is, approved.
Section 2 . This ordinance is declared to be an emergency necessary to protect
the health, safety and welfare of the residents of the City, and for the further
reason that the annual operating budget must be in effect by January 1, 2014.
This ordinance shall therefore be effective on January 1, 2014.
Passed thi day of ��brr , 2013.
Mayor - Pr ing Officer
ATTEST:
0,(_�
Clerk of Council
Form No.30043
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 - 4400 • Fax: 614 - 410 - 4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager N�
Date: December 5, 2013
Initiated By: Angel Mumma, Director of Finance
Bryan Thurman, Deputy Director of Finance
Melody Kennedy, Financial Analyst
Memo
Re: Ordinance No. 85 -13 - Adoption of the 2014 Operating Budget
Follow -Up from the November 20, 2013 Budget Workshop
Background
Ordinance No. 85 -13 authorizes the adoption of the City's 2014 Operating Budget. City Council
reviewed the proposed budget during workshops held on November 6, 2013 and November 20,
2013.
Following is a recap of pending items and related information following the November 20
workshop.
Adjustments;
Office of the Director of Development — Economic Development (101 -1710)
City Council requested the funding included in the budget for one international mission
with Columbus 2020 be moved from the meeting expense account (2211) to the
conference and mileage account (2201).
The amount of $9,000 was moved from meeting expenses to conference and mileage for the
international trade mission trip with Columbus 2020.
Follow-Vo Items:
Community Relations
During the course of the budget workshops, City Council mentioned several topics they
would like to have publicized during the upcoming months.
Publications are currently being addressed by the Community Relations staff. Information will be
provided to City Council in a separate correspondence regarding the plan of action for publicizing
the areas listed below.
• Citizens Police Academv
City Council is impressed with the program and would like to share information about it
with the residents.
Memo re. Ordinance 85 -13 — 2014 Annual Operating Budget
December 5, 2013
Page 2 of 4
Community Gardens
The community garden program is coming on -line in Darree Fields Park in the spring of
2014. City Council requested educational information be disseminated to the residents
about the program, the rules of participation, and how to register on -line through
Recreation Services. Currently, information can be found on the City's website at
http: / /dublinohiousa.gov /parks- open - space Additional information is planned for the
upcoming recreation brochure as well.
Information on the community gardens with respect to the volunteer efforts will be
forwarded to City Council in the first quarter of 2014.
• Coffman Road /Brand Road Roundabout Construction
The roundabout construction was completed within three (3) months. The project was on-
time and on- budget. City Council would like to relay this accomplishment to the residents.
Recycling
City Council requested there be more educational information distributed to the residents
about recycling, and what can and cannot be placed in the recycling bins. They also asked
that Rumpke (the City's recycling contractor) be approached about placing some
advertisements in the local newspaper regarding the program. The Solid Waste staff will
coordinate this effort with Rumpke.
• Street Sweeping
It was requested that City staff work with the City's contractor to advertise when the street
sweeper would be sweeping the various City neighborhoods. This would give residents an
opportunity to remove their vehicles from the streets on those days which would result in a
cleaner sweep.
Events Administration
The City hosted Fore!Fest, a new event at Bridge and High Streets in Historic Dublin
on Thursday October 3, 2013. Fore!Fest was a street festival to commemorate The
Presidents Cup and showcase Dublin as Ohio's most prestigious golf address. The
festival was free of charge and open to the public. City Council was impressed with
the event and discussed the possibility of hosting the event again in the future.
Events Administration will follow -up with information in the first quarter of 2014 to assist in
facilitating a discussion about similar future events.
Hotel / Motel Tax Fund
City Council asked for the amount of the current unencumbered balance in the Hotel /
Motel Tax Fund, and if the funding for the art work for the I- 270 /US 33 project will be
allocated to this fund.
The Director of Finance reported the balance as approximately $3,250,000. The relief work for the
overpass project will be funded through bed tax and TIFs. Funds have yet to be allocated.
Memo re. Ordinance 85 -13 — 2014 Annual Operating Budget
December 5, 2013
Page 3 of 4
Land Use & Long Range Planning (101 -1410)
City Council asked for the list of projects funded in Planning in account 2344.
The projects funded for next year (2014) are generally carried over or continuing from this year.
The projects are:
• Next Dublin (research only)
• Revisions to Zoning Code
• Revisions to Subdivision Regulations
• Bridge Street District Applicant Guide
• Historic Dublin Applicant Guide
Funding is not currently included for the US 33 Corridor Land Use Planning process. If funding is
necessary for the project during 2014, City staff will forward that request to City Council for
approval during the year.
There was discussion about establishment of a property maintenance code. The
consensus of City Council was that it is a policy -level discussion.
As directed by City Council, this will be included as an agenda item for the next City Council goal
setting session.
Building Standards
Performance measurements were presented for Building Standards on pages 3 -68
through 3 -69 of the budget book. City Council asked about the date of the graphs.
The data in the charts runs through August 31, 2013.
Streets & Utilities — Solid Waste Management
City Council asked for additional information about electronic waste (e- waste) and
recycling.
According to the City's Solid Waste staff, the Solid Waste Authority of Central Ohio ( SWACO) has
approached the City about forming an a -waste consortium similar to our solid waste consortium.
The City will have more conversations with SWACO in the near future about what this would look
like, and how the City would collect a -waste other than the current drop -off at the Service Center
lobby.
Last year (2012) the City collected almost 13 tons of a -waste with Possitivity (a recycling hauler).
The City is using a different service provider in 2013 and will provide year -end a -waste numbers
when they are available next year.
Fleet
City Council asked for a break -down for the fuel account (2421).
The total line item account budgeted for 2014 is $1,886,800. Of that, $1,187,700 is for diesel,
$542,500 is for unleaded gasoline, and $139,600 is for compressed natural gas (CNG). There is a
Memo re. Ordinance 85 -13 — 2014 Annual Operating Budget
December 5, 2013
Page 4of4
new high volume user anticipated for IGS which increased the CNG budget. The remaining
$17,000 is budgeted for oil, lubes and propane. The budget is roughly based on the current 2013
actual expenditures. From January 1, 2013 through November 20, 2013 the City has spent
$1,447,500 on fuel. At least 50% of the fuel expenditures are off -set by revenue from Dublin
Schools, Washington Township and IGS.
Facilities
During the discussion about the City's facilities, City Council requested an update
about the intersection and crime prevention cameras approved in the 2014 -2018
Capital Improvements Program (CIP project PP1301).
This is a joint project between the Division of Police and Traffic Engineering for the procurement
and installation of incident management/traffic cameras throughout the City. This project, which is
funded over a three year period, will allow the City to place cameras at strategic points to monitor
traffic flow and better respond to incidents by checking the cameras as first responders are en-
route to a scene. There is a component to the project that anticipates the placement of cameras
for high activity areas in Historic Dublin and the associated parking lots have been discussed.
However, the first camera installments are being deployed primarily along roadways. Those initial
locations were selected based on crash activity, traffic volume, special events and incident activity.
The locations selected are:
• Frantz Road and US33
• Bridge and High Streets
• Riverside Drive and Emerald Parkway
• Avery- Muirifeld Corridor
• Emerald Parkway over US33
• Skate Park (Coffman Park)
• Emerald Parkway and Coffman Park
• Emerald Parkway and Post Road
The Division of Police has identified the camera equipment to be purchased and is working with
the Fishel Corporation to arrange for the fiber connectivity to the selected locations. The first
cameras are expected to be in -place in the early spring of 2014, with additional locations identified
and installed later in 2014 and early 2015.
Capital outlay in account 2520 was higher in 2014 than in past years. City Council
inquired as to the reason.
The amount of $48,500 was included to account for all equipment and furniture expenditures
(except the DCRC) throughout the City's facilities. This includes requests for miscellaneous tables,
chairs, desks, etc. for City Hall, the 5800 Building, Service Center and the Justice Center not
related to a bigger renovation project. Previously, these requests were included in the individual
work unit budgets.
Recommendation
Staff recommends approval of Ordinance No. 85 -13 at the second reading /public hearing on
December 9, 2013. The budget will become effective on January 1, 2014.
I cityof Dublin
2014 Operating Budget
City of Dublin, Ohio
Adopted by Ordinance No. 85 -13
City of Dublin
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
TABLE OF CONTENTS
f 1 GENERAL OVERVIEW
City Manager's Budget Message
1 -1
Mission Statement
1 -9
GFOA Distinguished Budget Presentation Award
1 -10
List of Officials
1 -11
Dublin City Council Goals
1 -12
Dublin Community Profile
1 -14
Demographic and Economic Statistics
1 -16
Form of Government and City Organizational Structure
1 -17
Functional Organizational Chart
1 -19
Staffing Comparison by Function
1 -21
Full -time Staffing by Work Unit
1 -22
Relationship between Funds and City Work Units
1 -23
(2) FINANCIAL OVERVIEW
Financial Management Policies
2 -1
Accounting and Fund Structure
2 -3
Budget Procedures
2 -6
Timeframes for 2014 Operating Budget
2 -8
Summary of All Funds
2 -9
Revenue Projections for 2014
2 -11
Revenue Comparisons - All Funds
2 -18
Revenue Comparisons - General Fund
2 -19
Expenditure and Budget Summary (Recap of 2014 Requests)
2 -20
Expenditure and Budget Summary - General Fund
2 -22
Revenue and Expenditure Summary by Fund
2 -23
Comparison of Revenues and Expenditures
2 -28
2014 Appropriations Summary by Expenditure Category - All Funds
2 -29
2014 Appropriations Summary by Expenditure Category - General Fund
2 -30
Debt Administration
2 -31
2014 Debt Service Schedule
2 -34
(3) GENERAL FUND
City Council
3 -1
Boards and Commissions
3 -3
Office of the City Manager
3 -5
Miscellaneous Accounts /Contingencies
3 -9
Human Resources
3 -13
Community Relations
3 -17
Legal Services
3 -21
Finance
Office of the Director of Finance 3 -25
Procurement 3 -28
Transfers and Advances 3 -31
Miscellaneous Accounts 3 -33
Accounting and Auditing 3 -37
Taxation 3-41
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
TABLE OF CONTENTS
Public Service
Office of the Director of Public Service
3 -45
Solid Waste Management
3 -49
Fleet Management
3 -55
Engineering
3 -59
Miscellaneous Accounts (Street Lighting)
3 -62
Building Standards
3 -65
Land Use and Long Range Planning
3 -71
Parks and Recreation
Parks and Open Space
3 -75
Office of the Director of Development
Economic Development
3 -79
Administrative Services
4 -17
Office of the Director of Administrative Services
3 -83
Information Technology
3 -87
Court Services
3 -91
Records Management
3 -95
Facilities
3 -99
Volunteer Resources
3 -103
(4) SPECIAL REVENUE FUNDS
Street Maintenance and Repair Fund
Streets and Utilities
4 -1
Engineering (Transportation Signage)
4 -5
State Highway Improvements Fund
Highway Maintenance (Engineering)
4 -9
Cemetery Fund
Parks and Recreation
Cemetery Maintenance
4 -13
Recreation Fund
Parks and Recreation
Recreation Services
4 -17
Community Recreation Center
4 -21
Administrative Services
Community Recreation Center - Facilities
4 -25
Safety Fund
Safety
Police /Communication
4 -29
Swimming Pool Fund
Parks and Recreation
Dublin Municipal Pools
4 -35
Permissive Tax Fund
4 -39
Hotel /Motel Tax Fund
Events Administration
4 -43
Office of the City Manager/Taxation
4 -51
Education and Enforcement Fund
Police
4 -55
Law Enforcement Trust Fund
Police
4 -57
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
TABLE OF CONTENTS
Mayor's Court Computer Fund
Court Services 4 -61
Accrued Leave Reserve Fund 4 -65
Wireless 9 -1 -1 4 -69
(5) DEBT SERVICE FUNDS
General Obligation Debt Service Fund 5 -1
Special Assessment Debt Service Funds 5 -3
(6E) CAPITAL PR03ECTS FUNDS
Capital Improvements Tax Fund 6 -1
Parkland Acquisition Fund 6 -9
(7) ENTERPRISE FUNDS
Water Maintenance Fund
7 -1
Streets and Utilities
7 -2
Office of the Director of Finance
7 -3
Engineering
7 -5
Sewer Maintenance Fund
7 -7
Streets and Utilities
7 -8
Office of the Director of Finance
7 -9
Engineering
7 -11
Merchandising Fund
7 -13
(8) INTERNAL SERVICE FUNDS
Employee Benefits Self- Insurance Fund 8 -1
Workers Compensation Self- Insurance Fund 8 -5
(9) FIDUCIARY FUNDS
Income Tax Revenue Sharing Fund 9 -2
Dublin Convention and Visitors Bureau fund 9 -2
Agency Fund 9 -2
Central Ohio Interoperable Radio System (COIRS) 9 -2
(10) GLOSSARY OF TERMS 10 -1
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City of Dublin
City of Dublin
December 9, 2013
Office of City Manager
5200 Emerald Parkway Dear Members of City Council and Citizens of the City of Dublin,
Dublin, Ohio 43017
I am pleased to present to you the Administration's 2014 Operating Budget for
phone 614.410.4400 review and consideration. This budget was developed in accordance with the City
www.dublinohiousa.gov Charter, the annual budget calendar, the stated financial management policies and
guidelines of the City, and City Council's adopted goals. This budget, like preceding
year's budgets, continues to recognize the external economic conditions that demand
conservative approaches to managing expenses while continuing to deliver high
quality services to residents and corporate citizens.
A key indicator of the City's financial strength is the General Fund balance. Each
year, a primary focus of the budget process has been to ensure that sufficient fund
balances are available to provide necessary funding for unanticipated needs or
opportunities and to ensure satisfactory cash flow. As a result, the City has
implemented a practice of targeting a General Fund year -end balance of at least 50
percent of the General Fund expenditures, including operating transfers.
The General Fund balance, as a percentage of expenditures and operating transfers,
has increased over the past five years from 59.8% in 2008 to 92.5% in 2012. As a
result of an increase in income tax revenues in 2013, the fund balance is projected to
be 87.46% or $50.60 million at year -end 2013. This level of reserve is looked upon
extremely favorably by the rating agencies and has been highlighted by both Moody's
Investors Service and Fitch Ratings as a rationale for the City's Aaa /AAA bond rating,
the highest rating available from both agencies.
With income tax collections representing the City's most significant revenue source,
the financial health of the City is reflective of the health of the City's corporate
residents, as employee withholding taxes generally represent over 80% of the total
income tax receipts. Through the third quarter 2013, total income tax collections
were up 8.52% as compared to collections through the third quarter 2012. This
increase is a result of growth in all three segments of the City's collections —
withholding, net profit, and individual taxes. Continuing with our conservative
approach to budgeting, the Administration has projected the total income tax
revenues for 2013 will be up 4% as compared to the total income tax revenues for
2012. In 2014, it is estimated that income tax revenues will increase 2.14% from
2013 projected income tax revenues.
The City of Dublin operates from and administers several different types of funds,
including the General Fund, special revenue funds, debt service funds, capital project
funds, capital construction funds, enterprise funds, internal service funds, and
fiduciary funds. While the General Fund is the City's most prevalent fund, in order to
provide our stakeholders with a concise depiction of operating revenues and
expenditures, staff has combined revenue and expenditures from a number of funds
to reflect total operating revenues and expenditures. The following funds are
included:
1 -1
• General
• Street Highway and Repair
• State Highway
• Cemetery
• Recreation
• Safety
• Pool
• Hotel /Motel Tax
• Enforcement and Education
• Law Enforcement
• Mandatory Drug Fine
• Mayor's Court Computer
• Wireless 911
The philosophy of conservatively estimating revenues has been followed over the
years because of the limited control the City has over revenues as evidenced by the
2009 decline in income tax revenues. Operating revenues other than income taxes
have continued to exceed the amount budgeted. In 2013, the estimated operating
revenues are projected to be $75.86 million, which represents a 9.79% increase over
2013 budgeted revenues. In addition to the increase in income tax revenue, this
increase is attributable to an increase in revenue from estate taxes, grants, licenses
and permits, parks and recreation, and special event revenue. In 2014, operating
revenues are projected to be $71.70 million, which represents a 3.77% increase over
2013 budgeted operating revenues.
Operating Revenues (in millions)
2009 2010 2011
2012 2013 2014
_ Projected Estimate
Budgeted $67.69 $60.75 $62.84
Revenues
$65.87 $69.10 $71.70
Actual
Revenues $66.57 $68.32 $71.30
$75.67 $75.86
The 2014 Operating Budget reflects funding requests totaling $74.01 million in
operating expenditures. This represents a 3.90% increase compared to the 2013
Operating Budget. However, a major initiative of which funding is included in the
Operating Budget is providing emergency dispatching services to the Norwich
Township Fire Department and the City of Hilliard Police Department. Excluding the
funding to support that initiative, operating expenditures would reflect a 3.20%
increase compared to the 2013 Operating Budget.
Operating Expenditures (in millions)
1 Does not include encumbrances carried forward
3 Includes anticipated encumbrances.
1 -2
2009
2010
2011
2012
2013 2014
Projected Estimate
Budgeted
Expenditures)
$71.54
$65.10
$66.68
$68.10
$71.23 $74.01
Actual
Expenditures
$65.30
$63.60
$64.67
$65.88
$68.59'
Actual
Encumbrances
$3.06
$3.07
$4.69
$3.52
1 Does not include encumbrances carried forward
3 Includes anticipated encumbrances.
1 -2
The City's strong tax base and conservative budget philosophy have resulted in
operating revenues exceeding operating expenditures for many years. While the
2014 estimated operating expenditures exceed the 2014 estimated operating
revenue, it is anticipated the difference or the "gap" at the end of the year will likely
be less than projected or what typically has occurred, with the exception of 2009, is
the operating expenditures will actually be less than the operating revenue. In 2013,
the actual operating revenues are expected to exceed the budgeted operating
revenues by approximately $7.27 million.
$80.00
0
$75.00
$70.00
$65.00
$60.00
$55.00
$50.00
-i Operating Expenditures Projected Estimate
kdOperating Revenue
From the standpoint of maintaining a sufficient level of reserves, if the operating
revenues and operating expenditures in 2014 are consistent with the budgeted
amounts, the 2014 General Fund year -end balance is projected to be approximately
80.57% of the 2014 General Fund expenditures and operating transfers, exceeding
the 50% target balance by approximately $18.84 million.
High quality services are a community hallmark of Dublin. To provide those services
to our residents in the most efficient and effective manner, it is essential for the
Administration to maintain appropriate staffing levels given the changing needs of
the community. With a number of staffing changes proposed, the 2014 Operating
Budget reflects funding for 378 full -time employees — an increase of 10 employees
over the 2013 authorization level.
The most notable staffing change proposed is within the Division of Police with the
addition of five Communication Technicians and one Communication Supervisor. In
keeping with a prior year's goal to work with other jurisdictions to identify shared
service opportunities, the City agreed to provide emergency dispatching services for
the Norwich Township Fire Department, beginning in October 2013, and the Hilliard
Division of Police, beginning in January 2014. In order to provide the services to
these two entities, the hiring of these staff members is necessary.
This budget reflects a continued emphasis on employee development with funding of
citywide and specialized learning opportunities. In order to lead these efforts, a
Talent Development Manager is proposed within the Division of Human Resources.
This individual will be responsible for establishing a comprehensive training, coaching
and professional development program for supervisors and staff. Training programs
for all employees include technology training as well as the continuation of Dublin-
1 -3
2009 2010 2011 2012 2013 2014
specific customer service training to employees that interact with the public
frequently.
Additionally, under the direction of the Director of Human Resources, the budget
incorporates funding for a full -time Benefits Administrator. This position will expand
upon existing wellness programs, including Healthy Dublin, and work with our heath
partners to implement plan design changes and incentives that will result in a
healthier workforce and community. This position will be charged 25% to the General
Fund (Human Resources) and 75% to the Employee Benefits Self- Insurance Fund.
To enhance quality event programming and service to our residents and guests that
attend the City's special events, it is proposed that an Events Assistant be reclassified
from a part-time position to a full -time Events Coordinator position.
In order to more properly staff multiple projects such as asphalt repairs, concrete
work, the chipper program, leaf pick -up, snow /ice operations, and traffic control
support, two Maintenance Worker positions have been added to Streets & Utilities.
The Administration closely examines full -time staffing levels, especially when
vacancies occur. While the number of employees within a given department or
division are important, more important are the types of positions needed to
efficiently and effectively carry out the responsibilities of the work unit for the
foreseeable future. As a result of these ongoing analyses, positions are occasionally
reclassified and /or changed from full -time to part-time.
Given upcoming retirements within the Land Use & Long Range Planning division,
staff is proposing the downgrade of an Administrative Assistant to an Office Assistant
2 position as well as the upgrade of an Office Assistant 1 to an Office Assistant 2
position. Additionally, it is recommended that the vacant position of Landscape
Architect be replaced by a Planner position. These changes will provide the level of
staffing necessary to properly serve residents, businesses and internal staff at this
time.
Within Court Services /Records Management, one vacant Court Clerk 2 position has
been changed to a part-time position.
Within the Finance Department, one full -time Accountant has been changed to a
part-time position. While the responsibilities have not changed for that individual, it
has been determined that the work can be accomplished on a part-time basis.
Additionally, beginning with the 2014 Operating Budget, the Division of Accounting &
Auditing has been incorporated within the Office of the Director of Finance budget.
Procurement and Taxation remain stand -alone divisions within the Department of
Finance.
Similarly, the positions classified under the Director of Administrative Services have
been redistributed to other work units for 2014. The Director of Administrative
Services has been reclassified as the Assistant City Manager and will be incorporated
with the Office of the City Manager's budget. The Administrative Specialist will
report to the Director of Public Service, and will be incorporated in that Department's
budget.
The 2014 Operating Budget reflects funding for 236 full -time equivalent (FTE) part-
time and seasonal positions. In addition to the changes noted above, a GIS intern
position has been included while a Court Liaison position has been removed from the
Division of Police. Finally, in adding a full -time Benefits Administrator position, the
1 -4
wellness intern position has been removed. These changes result in the net increase
of four FTE part-time and seasonal positions in the organization.
The budget provides for an overall adjustment of up to 3% for non - bargaining unit
salaries. Additionally, it incorporates the negotiated wage increases for employees
covered by the Fraternal Order of Police — Ohio Labor Council (Communication
Technicians) and United Steel Workers of America (Maintenance Workers, Auto
Mechanics and Custodial Workers) contracts. Bargaining with the Fraternal Order of
Police — City Lodge #9 (Police Officers, Corporals, and Sergeants) is underway for
their contract which expires December 31, 2013.
The 2014 Operating Budget also appropriates funds to implement the first year of
the five -year Capital Improvements Program (CIP), funds to implement a phase of a
major, multi -year project, and funds for non -major capital expenditures, which
include those of a continuing nature. Capital improvements funded from the Capital
Improvements Tax Fund include design and engineering for the Riverside Drive
realignment, the roundabout at Riverside Drive and S.R. 161, Riverside Park, and the
Scioto River pedestrian bridge. Additionally, funding is included for improvements to
Amberleigh Community Park, construction of shared -use paths along Dublin Road
South, and Glick Road, as well as the installation of bike lanes on Muirfleld Drive.
The maintenance of the City's existing infrastructure is equally important. For this
reason, significant funding has been programmed in the 2014 Operating Budget to
ensure that City facilities, roadways, pedestrian tunnels, guardrails, waterlines and
sewer lines remain in excellent condition. Details of the 2014 capital improvements
are included under the Tab 6 - Capital Project Funds.
The goals of City Council continue to guide the
budget development was driven by the five
statements adopted by City Council in 2013.
actions of the Administration. The
strategic focus areas and goal
Focus Areas
• Fiscal Health & Economic Vitality
• Livable, Sustainable and Safe
• Civic Engagement
• Public Services and Infrastructure
• Smart, Customer - focused Government
Programs that will be undertaken in 2014 to support the goal statements include the
following:
Engaging leaders of business, government and education systems to better
understand business needs, challenges and opportunities to optimize Dublin's
business climate — The Administration continues to actively engage Dublin
businesses to develop relationships, understand needs and gain insights on
future plans. Many venues have been created to accomplish this to include:
one -on -one visits; leveraging relationships and activities of the Chambers of
Commerce (Dublin and Columbus); Business Appreciation Week; Memorial
Tournament and Villa; evening at the Irish Festival; co- sponsoring and
hosting events; economic development forums (i.e. DEC, TechDEC,
JASCO, ICF.); real estate /developer engagements; Columbus2020 events;
TechColumbus events; new business ground breakings /openings; and
workforce engagements. In addition, the Administration will continue
pursuing "business neighborhood engagements ".
1 -5
Participants for the Business industry cluster discussion groups have been
identified and Battelle has been retained to help establish and facilitate the
creation of these venues. Funding has been programmed in 2014 to facilitate
these activities.
Identify, nurture and build upon the qualities of Dublin that attract, retain,
create a sense of pride and bond residents and businesses to the community
— Building relationships and engaging Dublin's companies are the key to
success in bonding businesses to the community. The City's marketing
efforts focus on creating a sense of place and belonging by recognizing
companies and requesting that they provide testimony as to why they
located in and are staying in Dublin. This enables companies to tell the story
of their company while articulating what is important to them in Dublin.
Social interaction and the relationships that are built at events such as the
Memorial Tournament and Irish Festival are effective ways to promote our
community and its amenities. Staff also encourages Dublin companies to
seek membership in the Dublin Chamber of Commerce, participate in
volunteer activities and local service organizations as a way to help root the
company, its leaders, and employees to the Dublin community.
The Administration facilitates year -round efforts to engage our residents.
Events held with the Homeowner Association, the Dublin Convention and
Visitors Bureau, Experience Columbus, the Dublin Arts Council and Dublin
City schools have provided Dublin with a renewed sense of pride, which
generates enthusiasm and harnesses the talents of our residents.
21 Century Learning Environment — At the direction of City Council, the
Administration continues working with community partners, including the
library system, private non - profit institutions, and higher education
institutions to focus on meeting future workforce development needs within
Dublin. As the Administration proceeds with the redevelopment of the
Bridge Street District, the location of the library will become a pivotal point of
discussion.
Bridge Street District — The Administration is proud of the developments in
the Bridge Street District that have occurred over the past few years.
Between the City of Dublin and private developers, key parcels have been
acquired which allow for the transformation of the District. As part of the
five -year CIP, catalytic public infrastructure improvements have been
programmed, including the riverside park, the iconic pedestrian bridge, the
relocation of Riverside Drive, and the construction of a roundabout at
Riverside Drive and S.R. 161.
Brand recognition— In 2014, staff will continue building upon the momentum
generated by our third party validation campaigns, which positions Dublin as
a leader with national and international recognition and takes our brand
alignment to a next level with our employees through key messaging and
aligned service standards. Examples include Where Champions Reside, a
campaign which will continue to feature more recognizable Dublin residents
and corporate citizens and will expand from print to other mediums as well
as Our Brands Speak for Themselves, a video series featuring prominent and
interesting leaders of Dublin businesses whose brands are recognized
worldwide.
1 -6
We are proud that this particular campaign was awarded the Excellence in
Economic Development Marketing Award by the Ohio Economic Development
Association at its 2013 Annual Summit held here in Dublin in late October.
The Administration is committed to meeting the goals established by City Council and
to ensure that high quality services remain a community hallmark. The 2014
Operating Budget allocates resources recognizing these commitments while
exercising strong fiscal responsibility demanded, and deserved, by the community.
Respectfully submitted,
Marsha I. Grigsby
City Manager
1 -7
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I ci of Dublin
2014 OPERATING BUDGET -CITY OF DUBLIN, OHIO
City of Dublin
Mission Statement
The City of Dublin strives to preserve and enhance the unique high quality of life offered
to those who live or work in our community by providing the vision, leadership and
performance standards which allow for managed growth and development. We
endeavor to deliver our services cost - effectively, with an emphasis on quality and
innovation. The City of Dublin seeks recognition in the field of local government as
being responsive, cooperative, and culturally and environmentally sensitive, while
embracing the highest standards of integrity and accountability to those we serve.
Core Values
The City of Dublin operates under a set of seven key core values: integrity, respect,
communication, teamwork, accountability, positive attitude and dedication to service.
Staff members use these seven values as the basis for daily decision - making, including
the decisions that go into the budget process.
1 -9
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Dublin
Ohio
Forthe Fiscal Year Beginning
January 1, 2013
f r -' P i �
Executive Director
The Government Finance Officers Association of the United States and Canada (GPOA) presented an Award for
Distinguished Budget Presentation to the City of Dublin for its annual budget for the fiscal year beginning
January 1, 2013. In order to receive this award, a governmental unit must publish a budget document that
meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication
device. The award is valid for a period of one year only. We believe our current budget continues to conform
to program requirements, and we are submitting it to the GFOA to determine its eligibility for another award.
1 -10
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
2014
OPERATING BUDGET
CITY OF DUBLIN, OHIO
COUNCIL
Timothy A. Lecklider - Mayor
Amy J. Salay, Vice - Mayor
Cathy A. Boring*
Marilee Chinnici - Zuercher
Richard S. Gerber
Michael H. Keenan
John G. Reiner
*Councilwoman Cathy A. Boring retired from City Council effective November 30, 2013.
Clerk of Council, Anne Clarke
City Manager — Marsha I. Grigsby
Assistant City Manager — Michelle Crandall
Director of Development - Dana L. McDaniel
Director of Finance — Angel L. Mumma
Director of Law - Stephen J. Smith
1 -11
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Dublin City Council Goals
On June 10, 2013, City Council adopted Resolution 31 -13, a statement of strategic focus areas for the
City of Dublin and goals related to key elements of those areas. These goals are grouped into five
major categories that address the areas of highest priority determined by consensus of City Council.
This resolution represents the outcome of City Council's goal setting process, and serves as a guide for
City residents, visitors, staff and officials in understanding the high quality of life in the City of Dublin.
In the preparation of the 2014 Operating Budget, each City division will use these goals as guidance for
operational priorities for 2014. Although not always reflected as specific budget items in the operating
and /or capital improvement budgets, the daily functions and activities of all operating units are closely
aligned with these goals, and, as such, are important to highlight as part of the overall budget
document.
Strategic Focus Areas:
1. Fiscal Health & Economic Vitality
Po /icr The City ensures its financial security through the implementation and coordination of
sound fiscal policies; carefully balanced land planning reflecting sound land use principles; forward
investing in infrastructure development; and a continuous focus on successful economic
development programs.
2. Liveable, Sustainable and Safe
Po /icv The City supports a Liveable, Sustainable and Safe community by encouraging
community pride and facilitating a high level of quality of life for citizens by planning and
emphasizing public safety, innovative programs and extraordinary amenities.
3. Civic Engagement
Po /icv: The City creates a participatory environment for the active engagement of residents
and community stakeholders by promoting proactive and' ongoing communication; providing
opportunities for citizens to utilize their talents and skills to benefit the community; and
encouraging citizen education and interactions with the City and other organizations in order to
foster pride and ownership in the community.
4. Public Services and Infrastructure
Po /icv The City provides appropriately designed, well maintained and robust public
infrastructure systems. Additionally, the City provides exemplary public services delivered in a
manner to ensure an extraordinary quality of life. Infrastructure and services are provided in a
cost - effective manner to meet the needs and expectations of residents, businesses, visitors and
other stakeholders. These systems and services are created and implemented through a process of
thoughtful prioritization with broad community input.
5. Smart, Customer- focused Government
Po /icv The City maximizes its financial and human resources to execute the responsibilities of
local government and to achieve established goals. The City is accountable and responsive to the
needs and the desires of the community by employing performance -based management systems;
evaluating best practices of other high - performing organizations; and working collaboratively with
other public entities to provide efficient, responsive and innovative local government, including
when appropriate, a focus on shared - service delivery and strategic partnerships.
1 -12
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
itv Council 2014 Goals:
1. Engage leaders of business, government and education systems to better understand business
needs, challenges and opportunities to vocational schools, higher education, and private learning
centers to provide local and perspective business and industry clusters with a relevant and ready
workforce. Partner with local education and business leaders to develop programs to meet the needs
of industry, with the objective of growing existing businesses as well as attracting new businesses to
the City.
Continue to focus on and pursue international opportunities that support the attraction, growth and
development of businesses.
2. Identify, nurture and build upon the qualities of Dublin that attract, retain, and create a sense of
pride and bond residents and businesses to the community.
3. Develop a 21 century learning environment, combining library and educational facilities, which will
provide opportunities for lifelong learning educational synergies and support the City's economic
development, while advancing the community's quality of life. The City will initiate a site selection
process for the facility/facilities and establish a plan for acquisition.
4. Embrace the vision of true mixed -use, walkable neighborhoods in the Bridge Street District by
working with our public and private partners to create a sustainable, vibrant and dynamic mix of land
uses, creative open spaces, and signature architecture that attract a diverse population of residents
and visitors. Begin implementation of the vision by cooperating in the development of charter projects,
establishing gateways at major District entries, and evaluating the creation of entertainment districts.
5. Develop brand recognition locally, nationally and internationally through key stakeholders and land
strategic market initiatives. Tell and validate the Dublin experience through engagement of third parties
who champion the brand for the advancement of Dublin.
Identify and engage local senior executives in an effort to utilize their influence to promote Dublin
as the ideal environment in which to live, work and crate.
6. Create a gatherin gplace where the Dublin community can celebrate creativity in both personal and
shared experiences of the arts. Review and consider community models for crating a cultural arts
cener in Dublin, envisioning a multi - disciplinary complex, an educational resources, a space for popular
an innovative performing arts, and an exhibit space for visual artists.
On -going Goals:
1. Achieve a higher level of distinction and establish Dublin's competitive edge.
2. Actively seek partnerships with Dublin City Schools, Columbus Metropolitan Libraries, community
organizations and individuals for the creation of a new Dublin library and redevelopment of school
property in Historic Dublin.
3. Enhance further development of Historic Dublin.
4. Promote a high quality of life by emphasizing neighborhoods and fostering a sense of community.
5. Set the standard as a leading Green Community.
1 -13
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Dublin Community Profile
Encompassing nearly 25 square miles, Dublin is located on the Scioto River in the northwest
part of the Columbus, Ohio metropolitan area. The City is home to more than 42,000 residents
and more than 65,000 corporate citizens. Completion of the I -270 outerbelt and development
of the Muirfield Village Golf Club and residential community began an extensive period of
growth for Dublin in the 1970s that continues today. Dublin officially became a city in August
1987.
Dublin's residential market offers something for every lifestyle, from historic neighborhoods to
contemporary condominiums and breathtaking estates. Dublin residents are primarily upwardly
mobile, young, married and employed, a majority of whom have children living at home. On
the following page, a chart showing Dublin's economic and demographic statistics illustrates
the growth in the City over the past 10 years.
The City owns more than 1,000 acres of parkland and 100+ miles of bike paths to complement
a healthy and active community. The City owns and operates the 110,000 square -foot Dublin
Community Recreation Center that includes fitness facilities, two indoor pools, classrooms, a
community hall and the Abbey Theater of Dublin. The City also owns and operates two outdoor
municipal pools.
In 2011, Dublin was named a Smart21 Community by the Intelligent Community Forum for the
fourth consecutive year. Since 2010, the City has been selected as a Top Seven Intelligent
Community. Also in 2009, Forbes recognized Dublin as one of the top 25 places to move in
America. In October 2013, the City welcomed visitors from around the world for the 2013
Presidents Cup at Muirfield Village Golf Club. The Presidents Cup is a biennial golf tournament
designed to give the world's best non - European golfers an opportunity to compete in
international team competition. As a host community, Dublin became the only city in the world
to have hosted The Solheim Cup, The Ryder Cup and the Presidents Cup.
The City also boasts solid financial ratings, receiving successive Aaa ratings from Moody's
Investors Service since 2004 and AAA ratings from Fitch Ratings since 2001. Offering a first -
class quality of life with natural beauty, historic sights and tourist attractions, Dublin is a great
place to live, work and visit.
The City of Dublin appreciates art and culture and was named an IFEA World Festival and
Event City in 2012. The City commemorated 25 years of presenting the Dublin Irish Festival in
2013, one of the largest Irish celebrations of its kind in the world. More than 100,000 people
attend the Dublin Irish Festival attracting people from all over the U.S. and the world.
Dublin is home to several U.S. and international companies, including Ashland Chemical,
Cardinal Health, Stanley Steemer, IGS Energy, OCLC, and the Wendy's Company. The income
taxes generated by these and more than 3,000 other businesses are the primary source of
funding for the City. A listing of the City's principal businesses and approximate number of
employees is included on the following page.
Most Dublin residents live in the Dublin City School District, one of the 12th largest school
districts in Ohio. Educating more than 14,000 students, the district consistently ranks among
the top districts in Ohio. Dublin's three high schools have been ranked in the top 500 in the
nation by Newsweek.
1 -14
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Prind al Business by EmDlovment - 2012
New Construction
Permits
Year
Population
Residential
Commercial
2003
36,300
449
54
2004
37,590
458
71
2005
38,900
383
244
2006
40,163
263
171
2007
40,519
154
49
2008
40,874
81
18
2009
41,093
83
18
2010
41,751
86
18
2011
42,038
118
42
2012
43,103
168
16
Prind al Business by EmDlovment - 2012
Source: City of Dublin Comprehensive Annual Financial Statement for the fiscal year ended December 31, 2012
1 -15
Approx #
% of Total City
Employer
Business
of Employees
Employment
Nationwide Insurance Enterprises
Insurance & Financial
4,171
4.94%
Cardinal Health
Pharmaceuticals
3,052
4.14%
Dublin City Schools
Education
1,782
2.11%
Cellco Partnership Inc /Verizon Wireles!Telecommunications
1,400
1.66%
Medco Health Solutions, Inc.
Retailers /Wholesalers
1,052
1.25%
Ohio Health
Medical & Administration
1,015
1.20%
Fisery Corporation
Electronic Bill Payments
861
1.02%
CareWorks Family of Companies
Insurance & Financial
830
0.98%
Ashland Chemical Co.
Research & Development
750
0.89%
Online Computer Library Center
Computer Library
750
0.89%
Aerotek ?Allegis
Staffing /Placement Agency
634
0.75%
Wendy's International
Restaurant Chain /Corp
620
0.73%
Nexeo Solutions, LLC
Chemical Distribution
550
0.65%
Century Link
Telecommunications
500
0.59%
Alcatel Lucent
Telecommunications
483
0.57%
NCO Financial Group
Financial Institutions
478
0.57%
Smith's Medical
Medical Manufacturing
463
0.55%
City of Dublin
Government
421
0.50%
Pacer Global Logistics
Transportation Logistics
410
0.49%
Laboratory Corp of America
Medical Laboratory Testing
390
0.46% /o
Source: City of Dublin Comprehensive Annual Financial Statement for the fiscal year ended December 31, 2012
1 -15
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Demographic and Economic Statistics
Population and Density
14,000
12,000
10,000
8,000
6,000
4,000
2,000
M
■ 2010
■ 2000
1990
Race and Ethnicity
2010
2000
1990
Population
41,751
31,478
16,371
People /square mile
1,684
1,489
924
Household Size
2.78
2.81
2.95
Households
14,984
12,040
5,923
Households /square mile
604
570
334
Age
14,000
12,000
10,000
8,000
6,000
4,000
2,000
M
■ 2010
■ 2000
1990
Race and Ethnicity
Housing Statistics
2010
2010
2000
1990
White
33,089
27,855
15,225
Black
722
415
243
Native American
22
22
0
Asian /Islander
6,382
2,497
806
Other
772
414
0
Housing Statistics
2010
2000
1990
Owner Occupied 11,862
8,622
4,458
Renter Occupied 3,122
2,543
1,069
Vacant Units 795
875
396
Data Source: MORK (1990, 2000, 2010 data from the US Census Bureau)
1 -16
0 -4 5 -14 15 -17 18 -24 25 -44 45 -64 65 -74 over 75
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Form of Government
The City of Dublin was platted as a village under the laws of the State of
Ohio in 1810. The City is a home rule municipal corporation and operates
under its own charter. Voters adopted the City's original Charter on July 24,
1979, and revised the charter in 1996. The City's original Charter and the
Revised Charter have provided for a Council /City Manager form of
government.
The legislative authority is vested by the Charter in a seven - member Council
with overlapping four -year terms. Three members are elected at -large and
four members are elected from wards. The City Council fixes compensation
of City officials and employees, and enacts ordinances and resolutions
relating to City services; tax levies; appropriating and borrowing money;
licensing and regulating businesses and trades; and other municipal
purposes.
The presiding officer is the Mayor, who is a member of City Council and is
elected by City Council for a two -year term. The Vice Mayor is also a member
of City Council, elected by City Council for a two -year term.
The City Manager is the chief executive and administrative officer of the City
and is appointed by the City Council to serve at its pleasure. The City
Manager is charged with the responsibility for the administration of all
municipal affairs as empowered by the Charter.
City Organizational Structure
The City's organizational structure is designed to support quality services in a
successful, efficient and effective manner.
The City Manager is supported by two Deputy City Managers as well as a
management team comprised primarily of directors from across the
organization. The City has 378 authorized and funded full -time positions
anticipated to be staffed in 2014.
1 -17
TMS PAGE LEFT BLANK INTENTIONALLY
City of Dublin
City of Dublin Residents
Clerk of
Council
City Council
Department of
Law
Assistant City
Department of
Manager
Finance
Information
Technology
Finance
Administration
D
CL
3
Facilities
Management
N
Taxation
n
m
Fleet
Management
Events
Administration
Recreation
Services
City Manager
Department of Department of
Development Public Service
Economic Parks and Open
Development Space
Planning Streets and
It
Building Engineering
Standards
Boards &�
Commissions
Human
Resources
Police
Community
Relations
Volunteer
Resources
City of Dublin
Court
Services 1 -19
THIS PAGE LEFT BLANK INTENTIONALLY
City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Staffing Comparison by Function
Full -Time Employees
This table and chart, and the table on the following page, reflect full -time employees only. The
2014 Operating Budget also funds approximately 236 part -time and seasonal positions
throughout the City.
2010 2011 2012
Authorized Authorized Authorized
2013 2014
Authorized Authorized
General Government
96
95
93
92
93
Community Environment
70
64
62
59
59
Basic Utility Services
17
17
17
17
17
Leisure Time Activities
89
88
85
85
86
Security of Persons & Property
94
90
88
91
97
Public Health Services
1
1
1
1
1
Transportation
24
27
23
23
25
TOTALS
391
382
369
368
378
2014 Authorized and Funded Full -time
Staffing by Function
Transportation
Public Health 25
Services 6.61%
1
0.27%
General Government
93
24.60%
Security of Persons
& Property
97
25.66% Community
Environment
59
15.61%
Leisure Time Basic Utility Services
Activities 17
86 4.50%
22.75%
IIPAI
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Work Unit
City Council
Office of the City Manager
Human Resources
Community Relations
Finance / Office of the Director
Procurement
Accounting and Auditing
Taxation
Public Service / Office of Director
Solid Waste Management
Fleet Management
Engineering
Building Standards
Land Use and Long Range Planning
Parks and Open Space
Economic Development
Administrative Services
Information Technology
Court Services /Records Management
Facilities Management
Volunteer Resources
Streets and Utilities
Public Service /Engineering /Sign Shop
Cemetery Maintenance
Recreation Services
Community Recreation Center
Community Recreation Center - Facilities
Police
Events Administration
Water Maintenance
Sewer Maintenance
Employee Benefits Self Insurance
TOTALS
Full -Time Staffing by Work Unit
2010
Authorized
2011
Authorized
2012
Authorized
2012
Funded
2013
Funded
2014
Approved
See
Notes
3
3
3
2
2
2
6
6
6
6
6
7
(1)
9
9
9
9
9
10
(2)
8
7
7
7
7
7
6
5
5
5
5
10
(3)
1
1
1
1
1
1
6
6
6
6
6
0
(3)
5
5
5
5
5
5
0
0
0
0
0
2
(4)
7
7
7
7
7
7
9
9
9
9
9
9
30
28
28
28
27
27
18
15
15
15
15
15
22
21
19
19
17
17
47
47
47
47
48
48
3
5
5
5
5
5
(9)
2
2
2
2
2
0
(1)
14
13
12
12
13
13
6
6
5
5
5
4
(4)
16
16
16
16
15
15
2
2
2
2
2
2
19
22
19
19
19
21
(5)
5
5
4
4
4
4
1
1
1
1
1
1
8
7
7
7
7
7
14
15
15
15
15
15
15
14
11
11
10
10
94
90
88
88
91
97
(6)
5
5
5
5
5
6
(7)
1
1
1
1
1
1
9
9
9
9
9
9
0
0
0
0
0
1
(8)
391 382 369 368 368 378
NOTES:
(1) - Reclassification of the Director of Administrative Services to the Assistant City Manager and movement of position
to the Office of the City Manager, and removed the Administrative Services Work Unit.
(2) - Addition of a Talent Development Manager.
(3) - Combined Accounting and Auditing into Finance; full -time Accountant reclassified as part-time.
(4) - Reduced one full -time Court Clerk position to a part-time position.
(5) - Addition of two Maintenance Worker positions.
(6) - Addition of five Dispatcher positions and one Supervisory position for other agency dispatch service. Move the
Staff Assistant position to an Administrative Assistant position.
(7) - Move one part-time Events Assistant position to a full -time Events Coordinator position.
(8) - Addition of a Benefits Administrator position.
(9) - The Director of Economic Development position was reclassified to the Director of Development position, and the
Economic Development Manager was reclassified to the Director of Economic Development position.
1 -22
2014 OPERATING BUDGET— CITY OF DUBLIN, OHIO
The Relationship between Funds and City Work Units
The City of Dublin's organizational structure consists of work units performing various activities
necessary for the City's operations, while the City's finances are reported in Funds. The
following table is provided as a guide to understand the use of Funds by Work Unit.
Work Unit
v
c
C7
Special Revenue Funds
Enterprise
Funds
C
ai
V
C
C
C
a 'm
m a
'Y K
m
W
vl
Y
v
E
U
o
m
E
�
ar
cn
d
_°
E
E
U)
a
2
C
N
o
c
a
�
3
`o
f
w
2 i
`w
Un
City Council
X
City Manager
X
Human Resources
X
Community Relations
X
Legal Services
X
Finance:
Office of Director
X
Procurement
X
Taxation
X
Solid Waste
X
Fleet Mgmt
X
Engineering
X
X
X
X
X
Building
X
LU &LRP
X
Parks & Open Space
X
Economic Development
X
Administrative Services
X
Information Technology
X
Court Services
X
X
Facilities Mgmt
X
X
Volunteer Resources
X
Public Service
X
Streets & Utilities
X
X
X
X
Cemetery
X
Recreation
X
X
Police
X
X
Events Administration
X
Utilities — Water Mtc
X
Utilities — San. sewer Mtc
X
1 -23
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City of Dublin
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
FINANCIAL MANAGEMENT POLICIES
OPERATING BUDGET POLICIES
• The City will pay for all current expenditures with current revenues and fund
balances. The City will avoid budgetary procedures that balance current
expenditures at the expense of future years, such as postponing expenditures,
underestimating expenditures, overestimating revenues, or utilizing short-term
borrowing to balance the budget.
• The budget will provide for adequate maintenance and repair of capital assets and
for their orderly replacement.
• The City will protect against catastrophic losses through a combination of insurance
and self- insurance funded programs.
• The City will maintain a budgetary control system to help it adhere to the budget.
• Financial reports, which compare actual performance with the budget, are available
on -line for budgetary review by the departments /divisions.
RESERVE POLICIES
• The City will appropriate $150,000 to a contingency account in the General Fund to
provide for non - recurring and unanticipated expenditures.
The City will prepare the operating budget with the goal of maintaining an actual
year -end General Fund balance equal to 50 percent of the actual General Fund
expenditures.
CAPITAL IMPROVEMENT PROGRAM POLICIES
• The City will develop a five -year Capital Improvements Program on an annual
basis.
• The City will enact an annual capital improvement budget based on the multi -year
Capital Improvements Program.
• The City will coordinate development of the capital improvement budget with
development of the operating budget.
2 -1
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
DEBT MANAGEMENT POLICIES
• The City will confine long -term borrowing to capital improvement projects.
• When the City finances capital projects by issuing debt, it will repay the debt within
a period not to exceed the expected useful life of the project.
• The City will evaluate issuing debt and pay -as- you -go financing to maintain
flexibility for the future.
• The City will continually seek to maintain and improve our current bond rating to
minimize borrowing costs and to ensure that access to credit is preserved.
• The City will follow a policy of full disclosure on financial reports and official
statements.
REVENUE POLICIES
• The City will estimate its annual revenues by a conservative, objective, and
analytical process.
• Non - recurring revenues will be used only to fund non - recurring expenditures.
• The City will encourage a diversified and stable local economy to avoid excessive
reliance on any one industry or business for income tax revenues.
• The City will update the Cost of Services Study on an annual basis to calculate the
costs of providing services and consider such information when establishing user
charges.
PURCHASING POLICIES
• Purchases will be made in accordance with federal, state, and municipal
requirements.
• Purchases will be made in an impartial, economical, competitive, and efficient
manner.
• Purchases will be made from the lowest priced and most responsive vendor.
Qualitative factors such as vendor reputation and financial condition will be
considered, as well as price.
2 -2
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Accounting and Fund Structure
Basis of Accounting
The City follows the guidance of the Government Accounting Standards Board (GASB)
Statement No. 34 in presenting its annual financial statements. Statement No. 34
requires that both government -wide full - accrual basis statements, and fund -level
modified- accrual basis statements, be included in annual reports. Under the full - accrual
basis of accounting, revenues are recorded when earned, and expenses are recorded at
the time a liability is incurred, regardless of the timing of the related cash flows. Under
the modified- accrual basis of accounting, revenues are recorded when received, or if
they are both measurable and collectible within 60 days after year -end (soon enough to
pay currently maturing liabilities). Expenditures are recorded when the related fund
liability is incurred, with the exception of certain long -term liabilities which are
recognized only when expected to be liquidated with existing resources (such as some
compensated absences), or debt service which is recognized when due and paid.
Fund Accounting — Fund Types
The City of Dublin operates from and administers several different types of funds. A
fund is a grouping of related accounts that is used to maintain control over resources
that have been segregated for specific activities. Like other state and local
governments, Dublin uses fund accounting to ensure and demonstrate compliance with
finance- related requirements. The following are the fund types used by the City:
General Fund The General Fund is the primary operating fund of the City and is used
to account for all financial resources except those required to be accounted for in
another fund. The largest revenue source to the City's General Fund is the local income
tax. The General Fund is used to finance many of the services traditionally associated
with local government, including parks, planning, economic development and the
general administration of the City government, as well as any other activity for which a
special fund has not been created.
Special Revenue Funds Special revenue funds are used to account for the proceeds of
specific revenue sources that are legally restricted to expenditures for specified
purposes. The City's special revenue funds include the Street Maintenance and Repair
Fund, into which the City's share of gasoline taxes and motor vehicle registration fees
are deposited; the Recreation Fund, for user fees associated with the City's numerous
recreation programs and programs provided at the Dublin Community Recreation
Center; and the Safety Fund, into which property tax revenues earmarked for police
services and contractual revenues for provision of dispatching services to Washington
Township are deposited. The City also has special revenue funds for operation of the
City's special events, outdoor pools, and for other purposes.
Debt Service Funds Debt service funds are used to account for the accumulation of
resources for, and the payment of, general long -term debt principal, interest and related
costs. Included are funds for general obligation debt as well as funds generated by
special assessments for debt issued to finance those specific projects.
2 -3
2014 OPERATING BUDGET— CITY OF DUBLIN, OHIO
Fund Accounting — Fund Types (Continued)
Capital Proiects Funds Capital projects funds are used to account for financial
resources to be used for the acquisition or construction of major capital facilities (other
than those financed by proprietary funds and trust funds).
Caoital Construction Fund In 2012, the City issued debt to fund the costs of improving
the municipal street lighting system by replacing the existing street lighting with light
emitting diode (LED) street lights. To account for the funding of these construction
projects with the objective of ensuring that only appropriated funds pertaining to each
project are utilized, the City established the Capital Construction Fund. This fund will be
closed out when the project is completed.
Enterprise Funds Enterprise funds are used to account for operations that are financed
and operated in a manner similar to private businesses, where the costs of providing
goods or services to the general public on a continuing basis are financed or recovered
primarily through user charges. The City operates the following enterprise funds:
Water Fund. The Water Fund is an enterprise fund that accounts for activities
associated with the City's water supply. The City is connected to the City of
Columbus water system, which provides supply, purification and distribution
services. The City is responsible for the construction and maintenance of the
water lines. Revenues are derived from user charges, specifically surcharges
based on consumption and one -time initial tap -in fees. Expenses relate to the
ongoing maintenance of the system.
Sewer Fund. The Sewer Fund is an enterprise fund that accounts for activities
associated with the City's sanitary sewers. The City is connected to the City of
Columbus sanitary sewer system, which provides sewage treatment services.
The City is responsible for the construction and maintenance of the sanitary
sewer lines. Revenues are derived from user charges, specifically surcharges
based on usage and one -time initial tap in fees. Expenses relate to the ongoing
maintenance of the system. The City's storm sewers and drainage systems are
not included in the fund's activities, but are instead included in governmental
activities.
Water and Sewer Construction Funds. In 2012, the City issued debt to fund the
construction of the Dublin Road water tower and sewer lining and repair. To
account for the funding of these construction projects with the objective of
ensuring that only appropriated funds pertaining to each project are utilized, the
City established the Water Tower Construction Fund and the Sewer Construction
Fund. These funds will be closed out when the projects are completed.
Merchandisina Fund The Merchandising Fund accounts for the purchase and
sale of Dublin- branded retail merchandise, such as apparel and souvenir items.
i
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Fund Accounting — Fund Types (Continued)
Internal Service Funds Internal service funds are used to account for the financing of
goods or services provided by one department or agency to other departments or
agencies of the City, or to other governmental units, on a cost - reimbursement basis.
The City maintains two internal service funds to account for the City's employee benefits
self- insurance plan and workers' compensation self- insurance plan activities. Citywide
program expenditures are incurred in the funds and the City's various departments
reimburse the internal service funds for those costs.
Fiduciary Funds These funds are used for assets held by the City in a trustee capacity
or as an agent for individuals, private organizations, other governmental units, and /or
other funds. Agency funds include deposits and unclaimed monies held for individuals
and private organizations, hotel /motel taxes collected on behalf of the Dublin
Convention and Visitors Bureau, building surcharges, sewer capacity charges, court
assessments, revenue sharing and payroll withholdings held for other governmental
units and the Central Ohio Interoperable Radio System (COIRS).
2 -5
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Budget Procedures
Tax Budget
The City is required by state statute to adopt an annual appropriation cash basis tax
budget. All funds except agency funds are legally required to be budgeted utilizing
encumbrance accounting.
The tax budget is adopted by City Council, after a public hearing is held, by July 15 of
each year. The budget is submitted to the Franklin and Delaware County Auditors, as
Secretaries to the County Budget Commissions, by July 20 of each year, for the period
January 1 to December 31 of the following year. Union County no longer requires
submission of a Tax Budget. The Franklin County Commission (the Commission)
determines if the budget substantiates a need to levy the full amount of authorized
property tax rates and reviews revenue estimates. The Commission certifies its actions
to the City on or around September 1. As part of this certification, the City receives the
official certificate of estimated resources, which states the projected revenue of each
fund. On or about January 1, the certificate of estimated resources is amended to
include unencumbered fund cash balances at December 31. Prior to December 31, the
City must revise its budget so that total contemplated expenditures from any fund
during the ensuing total fiscal year will not exceed the amount stated in the certificate of
estimated resources. For the 2013 budget year, the tax budget was approved by City
Council on June 4, 2012 and was forwarded to the Franklin County Budget Commission
before the deadline of July 20, 2012.
Basis of Budgeting
Budgets for all City fund types are prepared on a cash basis. This basis of budgeting
means that revenues are recorded when received in cash and expenditures are recorded
when encumbered or paid in cash.
Appropriations
City Council is required by Charter to adopt an appropriation ordinance prior to the
beginning of the ensuing fiscal year. The appropriation ordinance controls expenditures
at the fund and function or major organizational unit level (the legal level of control) and
may be amended or supplemented by Council during the year as required.
Appropriations within an organizational unit may be transferred within the same
organizational unit with approval of the City Manager.
Unencumbered appropriations lapse at year -end and may be re- appropriated in the
following year's budget. Encumbrances outstanding at year -end are carried forward in
the following year. The prior year appropriations corresponding to these encumbrances
are also carried forward as part of the budgetary authority for the next year and are
included in the revised budget amounts shown in the budget to actual comparisons.
2 -6
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Budget Procedures (Continued)
Encumbrances
The City establishes encumbrances by which purchase orders, contracts and other
commitments are recorded to set aside a portion of the applicable appropriation. An
encumbrance reserves the available spending authority as a commitment for a future
expenditure.
Budoetary Controls
In addition to internal accounting controls, the City maintains budgetary controls. The
objective of these budgetary controls is to ensure compliance with legal provisions
outlined in the annual appropriation ordinance approved by City Council. Activities of all
funds, with the exception of advances, are included in the annual appropriation
ordinance. All funds except Agency Funds are legally required to be budgeted. Upon
adoption of the annual appropriation ordinance by City Council, it becomes the formal
budget for City operations. The appropriation ordinance controls expenditures at the
object level and may be amended or supplemented by City Council during the year as
required. Appropriations within a functional unit may be transferred within the same
unit with approval of the City Manager.
Financial reports, which compare actual performance with the budget, are available on-
line to directors so they are able to review the financial status and measure the
effectiveness of the budgetary controls. The financial reports are distributed to City
Council on a quarterly basis. The City also maintains an encumbrance accounting system
as one technique for accomplishing budgetary control. At the end of the year,
outstanding encumbrances are carried forward to the new year and unencumbered
amounts lapse.
The Annual Budaet Process
City Council has adopted an annual budget calendar. The calendar has established time
frames for preparing, reviewing, and adopting the City's five -year capital improvements
program and the annual operating budget. The calendar is a planning tool that provides
consistency from year -to -year and ensures the budget documents are adopted in a
timely manner.
• General time frames established by annual budget calendar are as
follows:
— Proposed operating budget completed by the end of October.
— City Council review during November.
— Adoption by year -end.
FAVA
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Timeframes for the 2014 Operating Budget
August 9, 2013 Memo with budget parameters was forwarded to
Departments and Divisions.
September 6, 2013 Revenue estimates were completed.
September 6, 2013 2014 budget requests were submitted to the
Finance Department.
September 13, 2013 Finance review of requests was completed,
including comparison of estimated resources to
budget requests, debt service and capital
improvement program.
September 16 - Budget review meetings with the Budget Review
October 2, 2013 Committee, consisting of the City Manager,
Assistant City Manager, Director of Development,
Director of Finance, Senior Project Manager in the
Office of the City Manager, Deputy Director of
Finance, and Financial Analyst.
October 18, 2013 Final budget revisions were completed.
October 31, 2013 The proposed 2014 Operating Budget was
assembled for distribution to City Council. City
administrative staff did not receive printed
documents; instead, the document was made
available through the City's website to reduce the
number of documents reproduced.
November 4, 2013 First reading by Dublin City Council of the 2014
Operating Budget.
November 6, 2013 City Council budget workshop.
November 20, 2013 City Council budget workshop.
December 9, 2013 Public hearing and passage of the 2014 Operating
Budget by Dublin City Council.
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2014 OPERATING BUDGET— CITY OF DUBLIN, OHIO
Revenue Projections for 2014
Projecting revenues is an important element in the preparation of an operating
budget. The City's Annual Budget Calendar provides for the projection of
revenues to be completed prior to receiving budget requests from the City's work
units. Revenue projections and their level of growth should be used to evaluate
the level of growth allowed for operating expenditures. As stated in our Capital
Improvements Program (CIP), both City Council and the Administration recognize
that controlling the rate of growth of expenditures will provide additional funding
for capital improvements.
As part of the City's budget philosophy, as reflected in the Financial Management
Policies section of the budget document, revenue will be estimated using a
conservative, objective and analytical approach. This philosophy is predicated on
the fact the City has limited control over revenues. It is better to underestimate
revenues which would result in an increase in our fund balances than to
overestimate and have a shortfall. Our goal is to make reasonable revenue
projections, especially for our key revenues such as income taxes, property
taxes, intergovernmental revenues, and charges for services.
The following information provides projections for the major revenue sources of
the City for 2014. The information provides actual information for 2011 and
2012, estimates for 2013, and projections for 2014, 2015, and 2016.
General Fund
Income Taxes (General Fund only)
2011
$53,714,445
2012
56,572,887
2013
58,835,800
2014
57,356,250
2015
57,929,800
2016
58,509,100
The actual revenue and projections reflect 75% of the total income taxes
collected. The remaining 25% is reflected in the Capital Improvements Tax Fund
and can only be used for capital improvements, as established by Ordinance.
Income tax revenues are the City's largest revenue source. In 2014, income tax
revenues are estimated to comprise nearly 94% of our General Fund operating
revenues (which does not include transfers or advances) and 80% of all
operating revenue.
Due to the importance of our income tax revenue, collections are monitored on a
daily basis. In making current year estimates, we rely on the Receipts
Distribution Summary, a report that compares the current year collections by
type to last year's collections by type, and an in -house spreadsheet which
indicates total collections by month, percentage of increase /decrease, and each
month's collection as a percentage of total collections for the past years.
2 -11
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
General Fund (continued)
Based on activity, adjustments may be made to the current year estimate
periodically through the year. When the 2013 Operating Budget was prepared in
the fall of 2012, income tax revenues for the year were projected to increase
1.5% from the 2012 projected income tax revenues. However, based on growth
in income tax receipts of 7.4% through the first half of 2013, the 2013 projected
income tax revenue was revised to reflect a 3% increase over 2012 actual
receipts. Through October, income tax revenues were up 9.3 %. As a result of
that increase, the 2013 projected income tax receipts were once again revised to
reflect a 4% increase over 2012 actual receipts.
In monitoring income tax collections, it was found that the increase in revenues
throughout 2013 were largely attributable to an increase in net profits, not
business withholding, which generally makes up approximately 80% of our
income tax revenue. Given that we had only seen a moderate growth in
withholding, the projections were tempered despite healthy overall increases in
income tax receipts.
Distribution of 2014 General
Fund Income Tax Revenue
9%
■ Withholding
■ Net Profit
■ Individual
Since withholding taxes
generally make up the majority
of our income tax revenue,
economic development efforts
to retain and expand existing
businesses and attract new
businesses to the City are very
important. The City continues
to aggressively pursue high -end
commercial development which
has resulted in several major
corporate expansions and
several corporate relocations to
Dublin.
Balancing the growth in income tax revenues through 2013, giving consideration
that the revenue from net profits has been extraordinarily high, which is not
anticipated in 2014, along with our conservative philosophy, we are estimating
that the 2014 income tax revenues will decrease 2.5% over the 2013 estimated
income tax revenues. The 2015 and 2016 estimated revenue reflects a 1.0%
growth rate each year. This estimate is consistent with projections utilized in the
2014 — 2018 CIP.
Intergovernmental Revenues
There are several different revenues that comprise intergovernmental revenues
in the General Fund. The most significant are local government fund collections.
2 -12
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
General Fund (continued)
Local Government
2011
$1,030,607
2012
691,262
2013
537,820
2014
503,410
2015
500,000
2016
500,000
The Local Government Fund is the State of Ohio's revenue sharing program,
whereby local governmental entities share a portion of the State's tax revenue.
A portion of the funds are distributed directly to the City from the State of Ohio
and a portion of the funds are distributed to the counties who, in turn, distribute
to local governmental entities.
The State of Ohio's fiscal year 2012 — 2013 biennial budget made changes to the
funding of the Local Government Fund, whereby the 'percentage of revenue'
funding method was replaced with a designated percentage based on a specific
dollar amount. Monthly distributions received by the City beginning in August
2011 through July 2012 reflected a 25% year- over -year reduction. Beginning in
August 2012 through July 2013, the distributions were based on a 50% year -
over -year reduction.
The percentage of revenue' funding approach went back into effect beginning in
July 2013 (for the August 2013 distribution). Additionally, the State of Ohio
performed a one -time calculation of new funding percentages of the State's tax
revenue that will go toward the Local Government Fund. This calculation
resulted in a reduction from 3.68% which was in place prior to the FY 2012 -2013
biennial budget to 1.66 %. Given the reduction of revenue allocated to the Local
Government Fund from the State of Ohio, the City has budgeted local
government revenue conservatively for 2014 and beyond.
Estate Taxes
2011
$384,816
2012
1,038,727
2013
424,970
2014
0
2015
0
2016
0
The Ohio estate tax is a graduated tax levied on the transfer of assets of an
estate. In 2011, this tax was repealed for estates of individuals who pass away
on or after January 1, 2013. While the tax is no longer imposed, the City could
receive some revenue due to the lag time that exists between the death of an
individual and the settlement of the estate and subsequent payment to the City.
However, the City will not budget for any revenue from this source in 2014 or
beyond.
2 -13
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
General Fund (continued)
Licenses and Permits
Various licenses and permits are issued by the City with the vast majority related
to development and building activity with the City.
2011
$2,485,794
2012
2,578,053
2013
2,583,255
2014
1,636,300
2015
1,636,300
2016
1,636,300
The City has adopted a fee structure based on the cost of providing services. The
intent of this method is to identify the benefactor of a service (that is not a
general tax service) and charge them a user fee based on the cost to provide the
service. The total revenue collected for development and building activity fees
are dependent upon the economy and can fluctuate significantly from year to
year. While building activity in 2013 is similar to 2012, there has been an
increase in larger -scale projects which has resulted in a slight increase in
revenue associated with inspections and plan review. Although we anticipate
building activity to increase in the upcoming years, we do recognize that
economic conditions nationally and locally could impede this growth. For this
reason, we estimate revenue in 2014 and beyond conservatively.
Special Revenue Funds
Motor Vehicle License Taxes and Gasoline Taxes
2011
$1,693,387
2012
1,597,853
2013
1,592,585
2014
1,587,650
2015
1,500,000
2016
1,500,000
These revenues can only be used for the repair and maintenance of streets and
state highways and are based on the number of motor vehicle license
registrations. The City receives 34% of the motor vehicle registration fees
charged for vehicles registered in one of our taxing districts. The gasoline taxes
received by the City are based on the number of vehicles registered in our taxing
districts and the amount of State assessed gasoline taxes collected.
ME1
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Special Revenue Funds (continued)
Recreation Fees
The Dublin Community Recreation Center (DCRC) was opened in 1996. When the
rate structure was established for Phase 1 of the DCRC, the intent was that
operating costs would be significantly covered by user fees collected. The rates
established for other recreational programming are based on a goal of 50% cost
recovery.
DCRC Total
Only Recreation
2011
$2,387,489
$3,804,441
2012
2,409,800
3,870,917
2013
2,247,500
3,582,440
2014
2,139,500
3,317,350
2015
2,139,500
3,317,350
2016
2,139,500
3,317,350
Hotel /Motel Taxes
2011
$1,682,188
2012
1,849,213
2013
1,716,820
2014
1,500,000
2015
1,500,000
2016
1,500,000
The City of Dublin Hotel /Motel Tax Fund was established to improve the quality
of life for the City's residents, corporate citizens and visitors. Home to 14
hotels /motels, Dublin generates funds from a six - percent tax on overnight stays.
These amounts reflect 75% of the total hotel /motel taxes collected. The
remaining 25% is recorded in the Dublin Convention & Visitors Bureau (DCVB)
Fund and distributed to the Bureau on a monthly basis.
The City, the DCVB, and administrators from the local hotels work to identify
"slow times" as far as hotel vacancies and to schedule events to maximize
occupancy rates. This group also works with event organizers to coordinate
schedules and promote events that result in overnight stays in the City.
The 2013 estimate and projections for 2014 through 2016 represent conservative
estimates based on current revenue and economic conditions. As with income
tax revenues, the Administration closely monitors hotel /motel tax revenue
throughout the year and makes adjustments to projected revenue as necessary.
2 -15
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Capital Projects Funds
The primary funding source for the Five -Year Capital Improvements Program
(CIP) is the City's income tax revenue. Projecting income tax revenues for the
five year period is a significant element in determining resources available for
capital programming.
Income Taxes
2011
$17,904,812
2012
18,857,626
2013
19,611,930
2014
19,118,750
2015
19,309,900
2016
19,503,000
The actual revenue and projections reflect 25% of the total income taxes
collected. The remaining 75% is reflected in the General Fund.
Property Taxes
2011
$3,070,907
2012
2,934,638
2013
2,991,185
2014
2,846,500
2015
2,846,500
2016
2,846,500
The property tax revenue from the City's inside millage, or 1.75 mills, was
allocated 100% to the Parkland Acquisition Fund from 2001 — 2006. This
allocation addressed a City Council goal to identify a revenue source for the
purpose of acquiring parkland, open space, and recreational facility sites.
Beginning in 2007, the City began allocating .95 mills of the total 1.75 mills to
the Parkland Acquisition Fund and the remaining .80 mills to the Capital
Improvements Tax Fund. Beginning in 2010, the City allocated 1.4 mills to the
Capital Improvements Tax Fund and the remaining .35 mills to the Parkland
Acquisition Fund. Recognizing the benefits and flexibility of allocating more of
the City's inside millage to the Capital Improvements Tax Fund, that allocation
has continued since 2010 and most recently, was approved by City Council for
2014 — 2018 as part of the five -year CIP. This allocation is reviewed each year
during the CIP process and can be reallocated if Council deems it appropriate.
In addition to the revenue generated from the City's 1.75 mills from inside
millage, the City also receives revenue from 1.20 mills of outside millage which is
credited to the Safety Fund for police operations.
The amounts shown above reflect the combined property tax receipts of the
Capital Improvement Tax Fund and Parkland Acquisition Fund. Since the Safety
Fund is not considered a Capital Project Fund, the property tax revenue
generated within that fund is not included in this comparison.
2 -16
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Enterprise Funds
Water and Sanitary Sewer Surcharges
2011
$2,629,664
2012
2,744,364
2013
2,358,000
2014
2,403,800
2015
2,462,900
2016
2,481,900
The user fees provide the funding for ongoing maintenance of the water and
sewer systems. Until 2008, user fees had not been increased since 1996.
However, with maintenance needs increasing for the sewer system, an increase
of $0.25 /MCF was implemented each year beginning in 2008 and continuing
through 2011. In addition, in 2008, 2009, and 2010, $0.25 /MCF was reallocated
from the Water Fund to the Sewer Fund. An additional $0.25 /MCF reallocation
from the Water Fund to the Sewer Fund was implemented in 2012 and 2013.
Considering existing fund balances as well as operational and capital needs
within the Water and Sewer Funds, a $0.25 /MCF increase in the sewer surcharge
is recommended in 2014 and 2015 and no increase is recommended in the water
surcharge. While the revenue projections for 2014 and beyond are based this
rate structure, actual modifications to the rate will only occur upon legislative
approval by City Council.
Water and Sanitary Sewer Tao Fees (Capacity Charges)
2011
$577,779
2012
548,587
2013
880,000
2014
410,000
2015
410,000
2016
410,000
Beginning in 2013, all water and sewer tap fees increased 5 %, increasing the fee
for the standard 3 /4" diameter tap to $1,890 for water and $2,210 for sewer.
While growth in development, particularly commercial development, is
anticipated in the upcoming years, it is recognized that such growth is dependent
upon the economy and can fluctuate significantly from year to year. Recognizing
that economic conditions nationally and locally can impact this growth, revenue
for 2014 and beyond is estimated conservatively at a rate of 10 new taps for
both water and sanitary sewer each year.
The Administration has made tentative projections for revenues and expenses in
the Water and Sewer Funds through 2022. The projections are revised annually.
The City's Community Plan update and the information available from the City's
geographic information system (GIS) provides information on the availability of
developable land, the type of development and the infrastructure needs based
on the anticipated development.
2 -17
2014 OPERATING BUDGET - QTY OF DUBLIN, OHIO
FIDUCIARY FUNDS
Cemetery Perpetual Care
Convention and Visitors' Bureau
Other Agency
TOTALS
Less:
Transfers and advances
Sub -total
Debt Issuances /SIB and OWDA loans
TOTAL REVENUE
17,932 11,450 80,580 29,550
616,404 500,000 650,000 500,000
920,613 473,500 958,220 418,500
168,848,105 148,679,250 166,458,060 150,713,880
(38,996,298) (29,220,760) (33,496,680) (30,344,875)
129,851,807 119,458,490 132,961,380 120,369,005
(11,224,104) (9,500,000) (15,000.00() (8,08(1,000)
$118,627,703 $109,958,490 $117,961,380 $112,369,005
2 -18
Revenue Comparisons - All Funds
2012
2013
2013
2014
Actual
Budoet
Estimate
Budoet
GENERAL FUND
$64,491,071
$60,483,490
$65,032,560
$61,320,710
SPECIAL REVENUE FUNDS
Street Maintenance and Repair
3,190,137
3,202,070
3,157,305
3,377,970
State Highway Improvements
158,254
126,785
123,045
420,685
Cemetery
162,642
173,250
177,540
172,230
Recreation
7,470,914
6,628,900
7,082,440
6,817,350
Safety
10,549,972
10,557,720
10,656,560
12,047,680
Swimming Pool
809,988
811,530
836,270
807,530
Permissive Tax
618,704
100,120
1,207,215
92,855
Hotel /Motel Tax
3,784,202
2,778,000
3,820,250
2,892,000
Enforcement and Education
3,283
2,310
2,310
2,310
Law Enforcement Trust
433
300
305
300
Mandatory Drug Fine
25
20
15
-
Mayor's Court Computer
7,207
6,510
6,805
5,200
Accrued Leave Reserves
73,938
-
-
-
Wimless 9-1 -1 System
151,718
10
150,000
100,000
DEBT SERVICE FUNDS
General Obligation Bond Retirement
9,524,147
6,462,800
5,574,215
8,260,045
Special Assessment Bond Retirement
1,518
-
2,345
-
1992 Special Assessment Bond Retirement
102,753
100,000
101,850
94,500
2001 Special Assessment Bond Retirement
144,956
141,525
143,035
141,525
CAPITAL PROJECTS FUNDS
Capital improvements Tax
24,204,072
22,788,900
23,242,235
22,466,650
Captal Construction
2,399,202
-
1,600
-
Park Development
923,440
1,161,630
2,873,840
656,260
Wcemer- Temple TIF
683 ,919
440,250
444,750
487,500
Ruscilli TIF
300,817
288,500
530,100
520,000
Pimud TIF
265,264
1,165,000
1,196,000
596,000
Thomas /Kohler TIF
932,684
757,000
821,000
807,000
McKitrick TIF
1,231,733
1,188,000
1,224,500
1,139,000
Perimeter Center TIF
512,077
480,000
553,800
541,500
Rings Road TIF
411,959
410,000
266,000
266,000
Perimeter West TIF
1,356,443
1,850,000
1,130,200
1,480,000
Upper Metro Place TIF
994,590
994,600
8,795,500
8,240,000
Rings /Frantz TIF
557,369
557,000
213,200
425,000
Historic Dublin Parking TIF
96,302
76,000
66,900
66,500
Emerald Pkwy Phase 5 TIF
-
450,000
-
-
Emerald Pkwy Phase 8 TIP
1,570,000
10,400,000
9,830,030
1,250,000
Perimeter Loop TIF
35,572
35,000
36,000
36,000
Tartan West TIF Fund
1,523,305
552,000
792,000
733,000
Shamrock Blvd. TIF Fund
11,329
11,300
12,400
12,400
Land Acquisition Fund
-
-
-
-
Rimer Ridge TIF
2,066,954
66,500
(35,200)
66,000
Lifetime Fitness TIF
146,344
646,000
141,300
901,000
COIC Improvement Fund
142,960
-
-
-
Irelan Place TIF
(791)
4,000
4,200
4,200
Shier Rings Road TIF
41,549
41,000
42,200
42,000
Shamrock Crossing TIF Fund
109,059
59,000
137,000
62,000
Bridge and High TIF Fund
66,813
57,000
81,400
81,000
Dublin Methodist Hospital TIF Fund
207,604
207,000
145,700
145,500
Kroger Centre TIF
240,559
240,000
248,700
248,000
Frantz/Dublin Road TIF
-
2,650,000
-
2,650,000
Delta Energy TIF
58,630
18,000
34,300
34,000
Badge Street: TIF
3,775,000
-
4,350,000
365,000
ENTERPRISE FUNDS
Water
3,551,746
1,262,040
2,165,290
2,015,800
Water Tower Construction Fund
4,709,800
-
1,625
-
Sewer
4,511,443
1,934,860
2,232,120
2,268,200
Sewer Construction Fund
3,199,800
-
119,400
-
Merchandising
5,248
1,390
3,520
3,450
INTERNAL SERVICE FUNDS
Employee Benefits Self- Insurance
5,005,074
5,060,950
4,832,455
4,447,930
Worker's Compensation
199,425
256,050
161,130
156,050
FIDUCIARY FUNDS
Cemetery Perpetual Care
Convention and Visitors' Bureau
Other Agency
TOTALS
Less:
Transfers and advances
Sub -total
Debt Issuances /SIB and OWDA loans
TOTAL REVENUE
17,932 11,450 80,580 29,550
616,404 500,000 650,000 500,000
920,613 473,500 958,220 418,500
168,848,105 148,679,250 166,458,060 150,713,880
(38,996,298) (29,220,760) (33,496,680) (30,344,875)
129,851,807 119,458,490 132,961,380 120,369,005
(11,224,104) (9,500,000) (15,000.00() (8,08(1,000)
$118,627,703 $109,958,490 $117,961,380 $112,369,005
2 -18
2014 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Revenue Comparisons - General Fund
2012 2013 2013 2014
Actual Budget Estimate Budget
TAXES
Income Taxes 56,572,887 56,155,800 58,835,800 57,356,250
Property Taxes 0 0 0 0
INTERGOVERNMENTAL REVENUE
Local Government
691,262
534,200
537,820
503,410
Estate Taxes
1,038,727
25,000
424,970
0
Cigarette Taxes
635
300
675
300
Liquor and Beer Permits
56,740
45,000
58,000
45,000
Grants -State & Federal
18,950
0
225,400
0
Other
450
0
7,070
0
CHARGES FOR SERVICES
General Fees and Charges
33,203
15,000
37,755
15,000
Sale of Fuel
1,231,414
775,000
1,096,500
931,500
Vehicle Maintenance Services
0
0
14,950
14,950
FINES,LICENSES AND PERMITS
Fines and Forfeitures
238,181
225,000
225,000
225,000
Licenses and Permits
2,578,053
1,508,690
2,583,255
1,636,300
OTHER REVENUES
Interest Income
496,617
455,000
337,030
325,000
Other
1,303,952
244,500
648,335
238,000
NONOPERATING REVENUE
Transfers /Advances 230,000 500,000 0 30,000
TOTAL GENERAL FUND REVENUE $64,491,071 $60,483,490 $65,032,560 $61,320,710
2 -19
2014 OPERATING BUDGET -CITY OF DUBLIN, OHIO
RECAP OF 2014 REQUESTS
Total Budget Total Budget Total
Budget By Fund By Fund Type Total
GENERAL FUND
City Council /Boards & Commissions
$496,485
City Manager
978,855
Miscellaneous
780,775
Human Resources
1,772,975
Community Relations
1,453,560
Legal Services
1,736,000
Finance
Office of the Director
1,261,245
Procurement
191,245
Transfers/Advances
16,475,000
Miscellaneous
524,100
Accounting & Auditing
0
Taxation
2,943,620
Public Services
Office of the Director
270,430
Solid Waste Management
3,647,880
Fleet Management
3,108,200
Engineering
2,776,835
Miscellaneous
343,500
Building Standards
1,496,550
Land Use/ Long Range Planning
2,016,520
Parks and Recreation
Parks and Open Space
7,458,440
Volunteer Resources
213,155
Economic Development
Office of the Director
5,971,590
Administrative Services
Information Technology
3,452,480
Court Services
405,815
Records Management
157,760
Facilities Management
2,325,390
SPECIAL REVENUE FUNDS
Street Maintenance and Repair Fund
Streets & Utilities
2,802,925
Engineering
862,575
State Highway Improvements Fund
Engineering
830,750
Cemetery Fund
Cemetery
210,305
Recreation Fund
Recreation
2,242,350
Community Recreation Center
3,707,780
Community Recreation Center - Facilities
1,728,470
Safety Fund
Police
10,108,565
Communication
1,914,710
Swimming Pool Fund
Dublin Municipal Pools
902,535
Permissive Tax Fund
167,000
Hotel /Motel Tax Fund
City Manager
170,045
Events Administration
2,827,380
Taxation
695,735
Transfers/Advances
161,900
$62,258,405 $62,258,405
3,665,500
830,750
210,305
7,678,600
12,023,275
902,535
167,000
3,855,060
2 -20
2014 OPERATING BUDGET -CITY OF DUBLIN, OHIO
RECAP OF 2014 REQUESTS
Total Budget Total Budget Total
Budget By Fund By Fund Type Total
SPECIAL REVENUE FUNDS (Continued)
Education and Enforcement Fund
Police
0
0
Law Enforcement Trust Fund
Police
15,040
15,040
Mayor's Court Computer Fund
Court Services
18,360
18,360
Accrued Leave Reserve Fund
Finance
160,000
160,000
Wireless 9 -1 -1 System
Police
0
Transfers/Advances
80,000
80,000
DEBT SERVICE FUNDS
General Obligation Debt Service Fund
8,397,550
Special Assessment Bond Retirement Fund
0
1992 Special Assessment Bond Retirement Fund
106,560
2001 Special Assessment Bond Retirement Fund
129,840
CAPITAL PROJECTS FUNDS
Capital Improvements Tax Fund
27,120,775
Capital Construction Fund
850,712
Parkland Acquisition Fund
650,050
ENTERPRISE FUNDS
Water Fund
Finance
686,075
Streets & Utilities
392,525
Engineering
1,483,365
2,561,965
Sewer Fund
Finance
1,708,770
Streets & Utilities
887,605
Engineering
570,340
3,166,715
Merchandising Fund
Community Relations
8,000
INTERNAL SERVICE FUNDS
Employee Benefits Self- Insurance Fund
4,849,550
Workers' Comp. Self- Insurance Fund
331,100
TRUST AND AGENGY FUNDS
Agency Fund
Convention & Visitors' Bureau Fund
RECAP:
Total Amount Budgeted
Project funds carried forward
Less:
Transfers
Total Expenditures
$141,122,647
40,746,950
29,606,425
8,633,950
28,621,537
5,736,680
5,180,650
585,000
500,000
1,085,000
12,002,330 $141,122,647
(30,344,875)
$151,524,722
2 -21
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Expenditure and Budget Summary
General Fund
2013
2012 Revised 2013 2014
Actual Budget Estimate Budget
General Fund
City Council
$436,412
$465,563
$451,890
$461,435
Boards and Commissions
12,441
35,050
19,800
35,050
Office of the City Manager
735,851
811,370
790,650
978,855
Miscellanous Account/Contingencies
2,428,299
865,979
735,760
780,775
Human Resources
1,456,990
1,715,556
1,619,990
1,772,975
Community Relations
1,373,553
1,584,007
1,462,750
1,453,560
Legal Services
1,832,324
1,819,136
1,711,000
1,736,000
Finance - Office of the Director
464,553
573,960
494,900
1,261,245
Procurement
171,070
199,465
175,050
191,245
Transfers and Advances
15,985,000
15,100,000
23,722,250
16,475,000
Miscellaneous Accounts
391,787
454,781
454,500
524,100
Accounting and Auditing
615,721
647,865
591,675
0
Taxation
2,278,227
2,883,092
2,878,620
2,943,620
Public Service - Office of the Director
0
0
0
270,430
Solid Waste Management
3,292,825
4,068,543
3,513,220
3,647,880
Fleet Management
2,859,216
3,042,698
2,984,795
3,108,200
Engineering
2,707,724
2,945,208
2,875,010
2,776,835
Miscellaneous
252,334
413,930
323,020
343,500
Building Standards
1,336,808
1,477,284
1,310,250
1,496,550
Land Use and Long Range Planning
1,853,360
2,289,824
2,055,970
2,016,520
Parks and Recreation
Parks
6,440,572
7,406,665
6,567,960
7,458,440
Economic Development - Office of the Director
4,870,329
6,481,654
5,700,100
5,971,590
Administrative Services - Office of the Director
235,736
246,093
244,030
0
Information Technology
2,719,975
3,352,948
2,898,640
3,452,480
Court Services
379,491
439,155
388,550
405,815
Records Management
105,947
177,126
132,990
157,760
Facilities Management
2,038,588
2,450,539
2,182,670
2,325,390
Volunteer Resources
177,494
195,161
187,900
213,155
TOTAL
$57,452,627
$62,142,652
$66,473,940
$62,258,405
2 -22
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2 -27
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2 -27
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Comparison of Revenue and Operating Expenditures'
2014 Revenue - $103,705,405
■ Charges for Services 14.09%
■ Hotel /Motel Tax 1.93%
1W Income Tax 73.74%
■ Interest Income 0.69%
■ Intergovernmental Revenue 3.22%
M Licenses, Fines & Permits 1.93%
19 Miscellaneous 1.30%
E Property Taxes 3.10%
2014 Expenditures - $116,592,322
■ Capital Outlay 20.89%
■ Other Expenses 42.96%
Personal Services 36.16%
1 Does not include transfers and advances
99
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
2014 Appropriations Summary by Expenditure Category - All Funds
General Fund
Special Revenue Funds
Street Maintenance and Repair Fund
Streets and Utilities
Engineering
State Highway Fund
Streets and Utilities
Engineering
Cemetery Fund
Recreation Fund
Recreation Services
Community Recreation Center
Community Recreation Center Facilities
Safety Fund
Police
Communication
Swimming Pool Fund
Permissive Tax Fund
Hotel /Motel Tax Fund
Educations and Enforcement Fund
Law Enforcement Fund
Mayor's Court Computer Fund
Accrued Leave Reserve Fund
Wireless 9 -1 -1 Fund
Debt Service Funds
General Obligation Debt Service
Special Assessments
Capital Protects Funds
Capital Improvements Tax Fund
Capital Construction Fund
Parkland Acquisition Fund
Enterprise Funds
Water Fund
Streets and Utilities
Finance
Engineering
Sewer Fund
Streets and Utilities
Finance
Engineering
Merchandise Fund
Internal Service Funds
Employee Benefits Self- Insurance Fund
Worker's Compensation Self- Insurance Fund
Personal Services Other Expenses Capital Outlav Total
$ 20,958,565 $ 24,435,385 $ 389,455 $ 45,783,405
2,128,190
671,735
3,000
2,802,925
346,775
490,800
25,000
862,575
-
25,750
805,000
830,750
127,625
18,180
64,500
210,305
1,440,415
799,935
2,000
2,242,350
2,460,180
1,176,150
71,450
3,707,780
816,270
468,200
444,000
1,728,470
9,535,045
515,220
58,300
10,108,565
1,836,360
78,350
-
1,914,710
579,475
304,560
18,500
902,535
-
-
167,000
167,000
639,275
3,053,885
-
3,693,160
-
8,320
6,720
15,040
-
18,360
-
18,360
160,000
-
-
160,000
-
8,397,550
-
8,397,550
-
236,400
-
236,400
-
45,000
19,505,000
19,550,000
-
-
850,712
850,712
-
22,400
385,000
407,400
145,125
245,400
2,000
392,525
-
686,075
-
686,075
20,665
207,500
1,255,200
1,483,365
710,255
142,650
34,700
887,605
-
1,708,770
-
1,708,770
144,840
160,500
265,000
570,340
-
8,000
-
8,000
106,155 4,743,395
- 331,100
4,849,550
331,100
Fiduciary Funds
Agency Fund - 585,000 - 585,000
Dublin Convention and Visitor's Bureau Fund - 500,000 - 500,000
Totals $ 42,155,215 $ 50,084,570 $ 24,352,537 $ 116,592,322
Note: Does not include transfers or advances
2 -29
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
2014 Appropriations Summary by Expenditure Category - General Fund
General Fund
City Council
Boards and Commissions
Office of the City Manager
Miscellanous Account/Contingencies
Human Resources
Community Relations
Legal Services
Personal Services Other Expenses
CapitalOutlav Total
Finance - Office of the Director
Procurement
Miscellaneous Accounts
Accounting and Auditing
Taxation
Public Services
Office of the Director
Solid Waste Management
Fleet Management
Engineering
Miscellaneous
Building Standards
Land Use and Long Range Planning
Parks and Recreation
Parks Open Space
Economic Development - Office of the Director
Administrative Services
Information Technology
Court Services
Records Management
Facilities Management
Volunteer Resources
Volunteer Resources
Totals
Note: Does not include transfers or advances.
$ 381,955 $
79,480 $
- $
461,435
9,800
25,250
-
35,050
937,670
41,185
-
978,855
-
780,775
-
780,775
1,083,035
689,940
-
1,772,975
743,680
709,880
-
1,453,560
-
1,736,000
-
1,736,000
1,135,270
125,975
-
1,261,245
75,055
116,190
-
191,245
-
524,100
-
524,100
548,025
2,393,595
2,000
2,943,620
255,980
14,450
-
270,430
671,315
2,973,080
3,485
3,647,880
803,750
2,303,450
1,000
3,108,200
2,531,835
243,500
1,500
2,776,835
-
343,500
-
343,500
1,359,550
136,500
500
1,496,550
1,734,800
281,720
-
2,016,520
4,952,005
2,184,965
321,470
7,458,440
581,465
5,390,125
-
5,971,590
1,307,565
2,143,915
1,000
3,452,480
287,765
108,050
10,000
405,815
105,060
52,700
-
157,760
1,277,730
999,160
48,500
2,325,390
175,255
37,900
-
213,155
$ 20,958,565
$ 24,435,385 $
389,455
$ 45,783,405
2 -30
2014 PROPOSED OPERATING BUDGET — CITY OF DUBLIN, OHIO
Debt Administration
Dublin's infrastructure needs are met through a five -year Capital Improvements Program
(CIP); currently, the 2014 - 2018 CIP programs $120.9 million in major capital
improvements. Several capital projects in past years have been funded utilizing
proceeds from long -term debt. The City's CIP document provides a summary of
additional infrastructure needs anticipated to be funded with long -term debt. By policy,
fifteen percent of income tax revenues are allocated for debt service. Annual debt
service for income tax funded projects totals 3.6% of 2014 projected income tax
revenues.
Net Bonded General Obligation
Debt per Capita
$1,600
$1,400
$1,200
$1,000
$800
$600
$400
$200
In anticipation of a new debt issuance in October 2012, the City received updated
ratings from both Moody's Investors Service ("Moody's'� and Fitch Ratings ("Fitch'.
After completing a review that evaluated the City's existing financial condition, current
developments and trends, and prospects for growth, Moody's maintained the City's
rating at its highest levels of "Aaa ", citing the City's "strong financial operations
supported by ample reserves, strong management team, and manageable debt burden."
Fitch, after similar review, maintained the City at its highest rating of "AAA ". These
ratings enable the City's debt to be issued at the lowest available interest rates, resulting
in reductions in future debt service payments. The City's diverse economic base, the
City's history of operating surpluses and the continued use of that surplus to fund capital
projects, and the City's continued long -term planning efforts will help maintain high
credit ratings.
At present time, the City is preparing for the issuance of approximately $33.8 million in
General Obligation Capital Facilities Improvement and Refunding Bonds.
$8 million in proceeds will be used for the cost of improving the City's
vehicular transportation system, including Emerald Parkway;
2 -31
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
2014 PROPOSED OPERATING BUDGET — CITY OF DUBLIN, OHIO
Debt Administration (Continued)
• $9 million in proceeds will be used for improving the interchange at
Interstate 270, U.S. Route 33 and State Route 161, as well as U.S. Route 33
between Interstate 270 and Avery- Muirfield Drive;
• $5.7 million in proceeds will be used for land acquisition related to roadway
improvements in and around the Bridge Street District;
• $11.1 million in proceeds will be used to refund the City's Build America
Bonds which were originally issued for the purpose of paying the costs of
improving Industrial Parkway, State Route 161 and Liggett Road, improving
the municipal sanitary sewer system, and constructing the Darrree Field
water storage tank.
A portion of the bonds (est. $9,800,000) is expected to close in late 2013, with the
remainder (est. $24,000,000) closing in early 2014. Ratings will be obtained from
Moody's and Fitch in advance of the bond sale.
The City's long -term debt outstanding as of December 31, 2013 (excluding the
anticipated new issuance and refunding) will be $49.2 million. Of the total,
approximately $4.3 million will be retired using revenues generated by the City's water
system operations, $9.8 million will be retired using revenues generated by the City's
sewer system operations, $1 million will be retired through the collection of special
assessments, $1.4 million will be retired using property tax revenues, $1 million will be
retired using hotel /motel tax revenues, and $16.6 million will be retired using service
payments in lieu of taxes from tax increment financing districts. The remaining $15.1
million, or about 31 %, will be retired with income tax revenue.
Under current state statutes, the City's general obligation debt issuances are subject to
a legal limitation based on the total assessed value of real and personal property. Total
general obligation debt of the City, exclusive of certain exempt debt, shall never exceed
10.5% of the total assessed valuation. The unvoted general obligation debt of the City
cannot exceed 5.5% of the total assessed valuation. As of December 31, 2012, the
City's total taxable assessed valuation was $1,953,334,600. As a result, the City had a
legal debt margin for total debt of $205,100,133 and a legal debt margin for unvoted
debt of $107,433,403.
Limitation Nonexempt Debt Additional Debt Capacity
Outstanding Within Limitation
10 1 /2% _ $ 205,100,133 $10,372,575 $194,727,558
5 1 /2% _ $ 107,433,403 $0 $107,433,403
2 -32
2014 PROPOSED OPERATING BUDGET — CITY OF DUBLIN, OHIO
Debt Administration (Continued)
Assessed Value Compared to Net General Obligation Debt
$2.5
0
m
$2.0
m
3
$1.5
s
$1.0
$0.5
$60.0 -�
0
$50.0
$40.0 0
0
s
$30.0 .c
O
M
$20.0 v
c
$10.0
Z
Assessed Value
—Net Bonded Debt
2 -33
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
DEBT SERVICE SCHEDULE
2014 Summary
(1) Supported by Income tax revenue
(2) Supported by Water Fund revenue
(3) Supported by Sewer Fund revenue
(4) Supported by TIF revenue
(5) Supported by property tax revenue
(6) Supported by hotel /motel tax revenue
(7) Supported by special assessment revenue
BAB - Build America Bond;
O/S Principal Interest Total
Principal Payment Payment Payment
$ 20,867,342 $ 2,577,909 $ 732,857 $ 3,310,766
4,300,000 515,000 143,655 $ 658,655
9,778,565 1,322,499 356,077 $ 1,678,576
37,578,535 3,079,827 1,314,095 $ 4,393,922
1,413,113 184,556 58,076 $ 242,632
986,368 123,625 38,264 $ 161,869
946,628 200,070 35,867 $ 235,937
$75,870,551 $8,003,48fi $2,676,891 $ 10,682,377
Note: Interest subsidy on BABS has been reduced to reflect reduced credit for the Federal Fiscal Year 2014.
* Debt service payments are made from Debt Service, Water and Sewer Funds. Detailed debt payments for 2014 can be found in Section 5 (Debt Service Funds)
on pages 5 -2 and 5 -3 as well as Section 7 (Enterprise Funds) on pages 7 -3 and 7 -9. While this table does not included debt issuance costs or County Auditor
Deductions, the detailed information provided in the aforementioned sections does reflect those expenditures as well as the gross interest on the BABS.
2 -34
Date
Date
2014
of
of
Interest
Original
O/S
Principal
Interest
Issue
Maturity
Rate
Amount
Principal
Payment
Payment
Unvoted Bonds(G.O.)
(2)
Rings /Blazer Water Tower
10/15/94
12/1/14
6.14%
$ 4,100,000 $
335,000
$ 335,000
$ 21,440
(3)
Upper Scioto West Branch (OWDA)
1/1/99
711/18
4.35%
19,716,717
5,473,565
1,127,499
223,222
(1)
Avery- Muirtield Interchange
9/1/99
12/1/19
5.17%
8,316,788
3,235,000
510,000
65,050
(4)
Rings Road Improvements
1211/00
12/1/20
5.22%
3,535,000
1,660,594
206,082
64,397
(6)
Arts Facility Acquisition
12/1/00
12/1/20
5.22%
1,360,000
632,761
79,166
24,545
(6)
Arts Facility Renovation
12/1/00
1211/20
5.22%
755,000
353,607
44,459
13,719
(4)
Perimeter Drive Extension
12/1/00
12/1/20
5.22%
3,940,000
1,855,308
231,015
71,956
(4)
Emerald Parkway -Phase 7A
12/1/00
12/1/20
5.22%
2,020,000
947,729
119,278
36,770
(1)
Service Center
12/1/01
12/1/21
4.42%
3,675,000
1,818,372
214,930
63,289
(1)
Municipal Pool South (OMB)
4/14/04
1/1/25
4.30%
2,986,000
1,958,000
132,000
82,606
(1)
Aryshire Drive Culvert Repl. (OPWC)
7/1/04
1 /1 114
0.00%
279,748
13,987
13,987
0
(4)
Industrial Pkwy /SR 161 Improvements (BAB)
11/18/09
12/1/29
Various
8,130,000
8,130,000
410,000
273,394
(2)
Darree Fields Water Tower (BAB)
11/18/09
1211/29
Various
1,695,000
1,695,000
85,000
57,002
(3)
Sanitary Sewer Lining (BAB)
11/18109
12/1129
Various
1,865,000
1,865,000
95,000
62,755
(1)
LED Street Lights
10/2/12
1211/22
Various
2,185,000
2,105,000
215,000
50,600
(2)
Dublin Road Water Tower
10/2/12
12/1/32
Various
2,360,000
2,270,000
95,000
65,213
(3)
Sewer Lining & Repairs
10/2/12
12/1/32
Various
2,540,000
2,440,000
100,000
70,100
(4)
Emerald Parkway - Phase 8
anbclpated issuance
11,000,000
11,000,000
425,000
411,940
(I)
R/veside Orive/S.R. 161 Roadway
/ate 2013 /ear /y
2014
5,700,000
5,700,000
310,000
139,675
(4)
Interstate 270 1U5337nterchange
9000,000
9
715,000
301,950
63,488,923
5,473;416
2,199,623
Unvoted Special Assessment Bonds
(7)
Ballantrae
12/1/01
1211/21
4.42%
1,700,000
846,628
100,070
29,467
846,628
100,070
29,467
Voted Bonds(G.O.)
(1)
Recreation Center expansion
10 /15 /98
12/1/18
4.66%
3,998,000
1,175,000
239,000
40,753
(1)
Emerald Parkway Bridge
10/15/98
12/1/17
4.62%
7,518,000
2,017,000
487,000
70,770
(4)
Emerald Parkway -Phase 2
10/15/98
12/1/16
4.56%
7,874,000
1,583,000
594,000
52,240
(4)
. Woerner- Temple Road
12/1/00
12/1/19
5.20%
5,555,000
2,401,904
379,452
101,448
(1)
Emerald Parkway Overpass- Phase 7
12/1/00
12/1/19
5.20%
6,565,000
2,844,983
445,992
120,114
(5)
Coffman Park Expansion
12/1/00
12/1/20
5.22%
3,135,000
1,413,113
184,556
58,076
11,435,000
2,330,000
443,401
Voted Special Assessment Bonds
(7)
Tuller Road
10/15/94
12/1/14
6.14%
1,185,000
100,000
100,000
6,400
100,000
100,000
6,400
Total Debt Payments
75,870,551
8,003,486
2,678,891
2014 Summary
(1) Supported by Income tax revenue
(2) Supported by Water Fund revenue
(3) Supported by Sewer Fund revenue
(4) Supported by TIF revenue
(5) Supported by property tax revenue
(6) Supported by hotel /motel tax revenue
(7) Supported by special assessment revenue
BAB - Build America Bond;
O/S Principal Interest Total
Principal Payment Payment Payment
$ 20,867,342 $ 2,577,909 $ 732,857 $ 3,310,766
4,300,000 515,000 143,655 $ 658,655
9,778,565 1,322,499 356,077 $ 1,678,576
37,578,535 3,079,827 1,314,095 $ 4,393,922
1,413,113 184,556 58,076 $ 242,632
986,368 123,625 38,264 $ 161,869
946,628 200,070 35,867 $ 235,937
$75,870,551 $8,003,48fi $2,676,891 $ 10,682,377
Note: Interest subsidy on BABS has been reduced to reflect reduced credit for the Federal Fiscal Year 2014.
* Debt service payments are made from Debt Service, Water and Sewer Funds. Detailed debt payments for 2014 can be found in Section 5 (Debt Service Funds)
on pages 5 -2 and 5 -3 as well as Section 7 (Enterprise Funds) on pages 7 -3 and 7 -9. While this table does not included debt issuance costs or County Auditor
Deductions, the detailed information provided in the aforementioned sections does reflect those expenditures as well as the gross interest on the BABS.
2 -34
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
City Council
STATEMENT OF FUNCTIONS
All powers of the City permitted by the Revised Charter, the Constitution and the laws of the
State of Ohio are vested in Council. Council provides for the exercise of all City powers and for
the performance of all duties and obligations imposed on the City by law, through the adoption of
legislation. City Council's responsibilities include reviewing, deliberating, and approving legislation
as prescribed by the Revised Charter and the laws of the State of Ohio applicable to
municipalities. City Council establishes goals and long -range policies for the City.
Council is composed of seven members who serve four -year terms. Three are nominated and
elected by the electors of the City at large and four are nominated and elected by the electors of
each of the four Council wards. All candidates for City Council must be residents of Dublin for
one year prior to filing a petition of candidacy. Council members must be residents of the City of
Dublin throughout their term of office.
City Council elects a Mayor and Vice Mayor to serve two -year terms. The Mayor presides over all
City Council meetings. The Vice Mayor performs these duties in the absence of the Mayor.
The Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of
Council is an officer of the City and provides notice of Council meetings to its members and the
public, keeps the minutes of Council's proceedings and performs other duties as provided by the
Revised Charter or by Council.
• To establish goals for the community to be implemented by staff and /or City Council.
• To set policy in a clear and consistent manner in order to provide a framework for
administrative implementation.
• To continue to be responsive to the needs and expectations of the citizens of Dublin.
PERSONNEL DATA 2013 2014
POSITION TITLE CURRENT NUMBER ADOPTED
Mayor 1 1
Vice Mayor 1 1
Council Member 5 5
Clerk of Council 1 1
Deputy Clerk of Council 1 1
TOTAL 9 9
City Council 3 -1 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Council
Legislative Affairs 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1510
Personal Services
2110
2111
2120
Salaries/Wages
Overtime Wages
Employee Benefits
241,770
4,031
127,107
246,100
3,500
129,550
246,100
3,500
129,550
246,100
3,500
129,550
244,155
4,610
133,190
372,908
379,150
379,150
379,150
381,955
Other Expenses
2201
Conference /Mileage
9,699
20,000
20,000
10,000
20,000
2211
Meeting Expenses
1,266
2,500
2,500
2,000
2,500
2212
Long Term Strategic Plan.
8,689
10,000
10,000
9,000
10,000
2240
Ceremonial Functions
20,645
27,540
27,540
27,540
20,180
2349
Professional Services
13,233
10,000
10,000
10,000
10,000
2370
Advertising
6,449
7,500
7,567
7,500
7,500
2391
Memberships /Subscriptions
1,023
1,910
1,910
1,200
1,800
2410
Office Supplies
2,500
5,500
6,896
5,500
7,500
63,504 84,950 86,413 72,740 79,480
TOTALS
$436,412 $464,100
$465,563 $451,890 $461,435
3 -2
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Council
Boards and Commissions
2012 2013
Actual Budget
2013 2013
Revised Budget Estimate
2014
Budget
101 -1520
10,000
23,500
2211
Personal Services
0
1,000
1,000
2110 Salaries/Wages
8,400 8,400
8,400 8,400
8,400
2120 Employee Benefits
1,298 1,400
1,400 1,400
1,400
9,698 9,800 9,800 9,800 9,800
Other Expenses
2201
Conference /Mileage
2,743
23,500
23,500
10,000
23,500
2211
Meeting Expenses
0
1,000
1,000
0
1,000
2391
Memberships /Subscriptions
0
750
750
0
750
2,743
25,250
25,250
10,000
25,250
TOTALS
$12,441
$35,050
$35,050
$19,800
$35,050
3 -3
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
City Council
Boards and Commissions
BUDGET SUMMARY
101 -1510
• Accounts 2110 and 2111 provide funding for the salaries /wages of Council Members and
staff reflected under Personnel Data.
• Account 2120 includes funding for health insurance contributions for City Council Members,
the Clerk of Council and Deputy Clerk of Council.
• Account 2201 includes funding for travel and training for Council Members and certification -
related training for the Clerk of Council and Deputy Clerk of Council.
• Account 2212 provides funding for long -term strategic planning workshops, and Council
retreat(s).
• Account 2240 includes funds for reimbursable business expenses and for citywide
ceremonial functions, which are reviewed and approved by the Mayor and the City Manager.
These include the annual board and commission member recognition event hosted by City
Council; Memorial Tournament badges for Council Members; flowers, memorial donations,
and special occasion recognition.
• Account 2349 provides funding for codification services.
• Account 2370 provides funds for advertising expenses related to local newspaper publication
of the annual meeting schedule, public hearing notices for re- zonings and Council candidate
campaign finance reports during municipal election years. This account also includes
funding to record annexation documents with the county and state.
101 -1520
• Account 2110 provides funding for salaries /wages of seven Planning and Zoning
Commission members.
• Account 2201 provides funding, as authorized by Council, of up to $2,500 per Planning &
Zoning Commission member for relevant travel and training, and funding for board and
commission member orientation.
• Account 2211 provides funding for expenses related to meetings sponsored by various City
advisory boards, commissions, committees and task forces.
• Account 2391 provides funding for American Planning Association (APA) memberships.
City Council 3 -4 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager
STATEMENT OF FUNCTIONS'
The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged
with the responsibility for the administration of all municipal affairs as empowered by the Revised
Charter of the City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City
Manager's primary responsibilities include: directing and supervising the administration of all
departments and functions of the City; attending all Council meetings; ensuring that all laws,
Revised Charter provisions, and ordinances and resolutions of Council are faithfully executed;
preparing the annual budget and capital improvement program; publishing an annual report of the
financial and administrative activities of the City; and executing, on behalf of the City, all contracts
and agreements.
OBJECTIVES AND ACTIVITIES
• To implement goals established by City Council.
• To provide leadership and direction for staff.
• To be responsive to needs of the community and to advise citizenry regarding the structure
and activities of the City organization.
• To facilitate citizen involvement and requests for service.
• To provide leadership in sustainable municipal services.
PERSONNEL DATA
POSITION TITLE
City Manager
Assistant City Manager (1)
Senior Project Manager
Management Assistant
Executive Assistant
Office Assistant I
TOTAL
PART -TIME /SEASONAL STAFF
Director of Strategic Initiatives /Special Projects
Intern
TOTAL
2013 2014
CURRENT NUMBER ADOPTED
2 2
6 6
1 1
1 1
2 2
NOTES AND ADJUSTMENTS
(1) The Administrative Services Director position was reclassified mid -year 2013 to the Assistant
City Manager position in the Office of the City Manager (Ordinance 56 -13) and the
Administrative Services Work Unit was removed.
This budget also funds forty percent (40 %) of a full -time Office Assistant 1 position to facilitate front
desk receptionist coverage in the City Hall lobby. Sixty percent (60 %) of that position is funded by
the City's Taxation Work Unit.
City Manager 3 -5 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Manager
Office of the Director 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
iULQifiB;
Personal Services
2110
Salaries/Wages
522,593
566,900
563,000
560,000
727,310
2111
Overtime Wages
829
1,800
1,800
1,400
300
2112
Other Wages
20,860
22,125
22,125
22,125
22,125
2113
Short Term Disability
0
0
3,900
3,875
0
2119
Instant Bonuses
1,200
6,000
6,000
1,250
0
2120
Employee Benefits
162,314
169,700
169,700
169,700
187,685
2140
Uniforms & Clothing
0
0
0
0
250
707,796 766,525 766,525 758,350 937,670
Other Expenses
2201
Conference /Mileage
9,265
13,750
14,250
10,000
16,000
2211
Meeting Expenses
1,714
4,900
4,900
2,500
4,250
2230
Staff Goal Setting
0
4,500
3,150
2,000
4,500
2349
Professional Services
0
5,000
5,000
2,000
0
2380
Printing & Reproductions
0
250
250
250
250
2391
Memberships /Subscriptions
3,869
6,245
6,245
4,500
6,785
2410
Office Supplies
564
2,000
2,000
2,000
2,200
2420
Operating Supplies
20
0
0
0
0
2440
Small Tools & Minor Equip
0
200
200
200
200
2812
Special Projects /Programs
11,859
7,500
7,500
7,500
7,000
27,291 44,345 43,495 30,950 41,185
Capital Outlay
2520 Equipment & Furniture 764 0 1,350 1,350 0
764 0 1,350 1,350 0
TOTALS $735,851 $810,870 $811,370 $790,650 $978,855
3 -6
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager
BUDGET SUMMARY
101 -1110
• Account 2110 provides funding for the full -time staffing reflected under Personnel Data
including the addition of the Assistant City Manager position that was a result of a
reclassification of the Director of Administrative Service position.
• Account 2112 provides funding for part -time (Intern) staff.
• Account 2211 provides funding for external and internal meetings sponsored by the City. This
may include food, beverages, and any necessary supplies for meetings with City Council, staff
retreats, forums, etc.
• Account 2230 provides funding for a management staff goal setting meeting.
• Account 2391 provides funding for staff's membership to organizations such as International
City /County Management Association (ICMA) and Ohio City /County Management Association
(OCMA).
City Manager 3 -7 12/09/13
THIS PAGE LEFT BLANK INTENTIONALLY
City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Miscellaneous Accounts/ Contingencies
STATEMENT OF FUNCTIONS
These are miscellaneous accounts within the General Fund which are not directly related to the
operational costs of a specific function. The functional "supervision" of these accounts is provided
by the Office of the City Manager.
Funds are appropriated to the contingency account to be held for any unforeseen expenses during
the current fiscal year. The expenditures are required to be approved by the City Manager.
Misc Accts 3 -9 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Manager
Miscellaneous 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1119
Other Expenses
2349
Professional Services
147,347
145,000
162,000
145,000
145,000
2362
Workers' Compensation
180,000
200,000
200,000
200,000
200,000
2391
Memberships /Subscriptions
53,221
57,170
56,910
55,000
54,625
2392
County Wide Disaster Sery
39,258
42,000
42,260
42,260
46,000
2821
Grants /Comm unity Org
172,687
173,500
181,739
173,500
175,150
2823
Leadership Dublin
10,000
10,000
10,000
10,000
10,000
2840
Settlement Claims
0
0
10,000
10,000
0
2990
Contingencies
58,378
150,000
203,070
100,000
150,000
660,891 777,670 865,979 735,760 780,775
Capital Outlay
2510 Land & Land Improvements 1,767,408 0 0 0 0
1,767,408 0 0 0 0
TOTALS $2,428,299 $777,670 $865,979 $735,760 $780,775
3 -10
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Miscellaneous Accounts/ Contingencies
BUDGET SUMMARY:
101 -1119
• Account 2349 provides funding for federal and state lobbying efforts.
• Account 2362 provides funding for the City's self- insured workers' compensation program. This
amount reflects the City's program costs including claims, third party administration and excess
loss coverage.
• Account 2391 includes funds for memberships /subscriptions to the Ohio Municipal League, the
National League of Cities, dues to the Mid -Ohio Regional Planning Commission, and any other
citywide memberships /subscriptions.
• Account 2392 provides funding to the Franklin County Emergency Management Agency for the
countywide disaster services program.
• Account 2821 provides funding for the Dublin Counseling Center, the Beautify Your
Neighborhood Grant Program and the Historic Dublin parking lot lease at the Dublin Community
Church. The amount for the Dublin Counseling Center is $125,000. The Beautify Your
Neighborhood Grant Program Funding remains at the same funding level ($32,000) as last year.
Funding for the Historic Dublin parking lot lease will likely increase as the lease agreement is
renewed with the Dublin Community Church, therefore amount is estimated to be a maximum of
$18,150.
• Account 2823 provides funding for Leadership Dublin.
• Account 2990 provides funding for unanticipated expenditures that may occur throughout
the year.
Misc Accts 3 -11 12/09/13
THIS PAGE LEFT BLANK INTENTIONALLY
City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
STATEMENT OF FUNCTIONS
Human Resources is an engaged team of professionals who work in partnership with managers, their teams,
and individual employees to sustain a talented, diverse workforce, foster a culture of health, safety, and
productivity and provide innovative, collaborative business solutions that contribute to the strategic goals of the
City. Human Resources provides leadership and direction to the organization in all functional areas of Human
Resources Management including recruitment & selection; classification & compensation; performance
management; wage & salary administration; benefits administration; labor /employee relations; policy
analysis /development; and organizational analysis /development. Human Resources also provide leadership and
direction to the organization in Risk Management and Occupational Safety & Health.
OBJECTIVES & ACTIVITIES
• To develop and administer recruitment/selection processes based on a competency -based strategy;
partnering with all work units in the selection of high quality candidates.
• To provide leadership in developing and implementing new benefit and health management strategies
(i.e. Health Savings Accounts, Health Reimbursement Accounts, Healthy by Choice Plus Program);
evaluate medical benefits and HBC Plus program effectiveness for future potential plan design
modifications.
• To provide leadership and direction in the administration of classification & compensation systems,
ensuring that managers are effectively trained in administration of systems.
• To provide leadership and direction in administration of performance management system; ensure
managers are trained in administration of system; provide direction to managers in the development of
meaningful performance objectives for their employees.
• To develop, implement, and administer professional development programs that focus on
skill /competency development and reinforce the Dublin Brand.
• To develop, implement, and administer a staff technology program that focuses on technical skills and
addresses the needs of staff to effectively use the City provided technology tools that are pertinent to
their job.
• To implement a City-wide customer service training program that reinforces the Dublin Brand and
promotes excellence in customer service.
• To administer labor relations functions, including collective bargaining, contract administration, and
grievance arbitration processes; conduct negotiations for successor collective bargaining agreements
with the United Steel Workers of America (Maintenance Workers, Auto Mechanics, Custodial Workers),
the Fraternal Order of Police, Capital City Lodge No. 9 (Police Officers, Corporals, Sergeants) and the
Fraternal Order of Police, Ohio Labor Council, Inc. (Communication Technicians)
• To lead the organization in workforce planning and succession /talent management efforts to help
ensure the sustained success of the organization in the future.
• To administer the City's property & casualty insurance, risk management, and occupational safety &
health programs.
• To administer the City's self- insured workers compensation program.
PERSONNEL DATA 2013 2014
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Human Resources 1 1
Human Resource Manager 1 1
Human Resource Specialist (1)
2
3
Human Resource Coordinator (1)
1
0
Human Resource Assistant
1
1
Safety Administrator /Risk Manager
1
1
Risk Management Assistant
1
1
Staff Assistant
1
1
Talent Development Manager (2)
0
1
TOTAL
9
10
NOTES AND ADJUSTMENTS:
(1) — Reclassification from a HR Coordinator position to a HR Specialist position.
(2) Position facilitates leadership development training.
A Benefits Administrator position is charged twenty-five percent (25 %) to this budget and seventy-five percent
(75 %) to the Employee Benefits Self Insurance Fund.
Human Resources 3 -13 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Manager
Human Resources 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1120
Personal Services
2110
Salaries/Wages
590,732
645,300
639,300
620,000
722,110
2111
Overtime Wages
1,349
2,000
2,000
2,000
2,000
2112
Other Wages
0
0
6,000
6,000
0
2120
Employee Benefits
234,008
254,900
254,900
247,000
253,925
2125
Employee Training & Dev.
37,221
64,750
66,245
64,750
68,000
2126
Tuition Reimbursement
24,717
35,000
56,376
35,000
35,000
2140
Uniforms & Clothing
0
200
400
200
2,000
888,027 1,002,150 1,025,221 974,950 1,083,035
Other Expenses
2201
Conference /Mileage
2,581
6,775
6,775
4,000
20,000
2210
Reimbursable Business Exr
557
2,000
2,000
1,000
2,000
2211
Meeting Expenses
30
600
2,100
2,000
5,500
2320
Communications
0
0
50
0
0
2349
Professional Services
58,988
105,070
111,612
80,000
120,000
2351
Maint. of Equipment
995
1,000
1,000
1,000
180
2360
Insurance & Bonding
441,838
466,010
466,010
466,010
461,760
2365
Insurance Claims paid
5,863
10,000
10,000
5,000
10,000
2370
Advertising
5,726
9,400
23,013
23,000
15,250
2380
Printing & Reproductions
2,460
2,000
2,000
2,000
3,000
2390
Misc Contractual Services
20,478
24,140
24,140
24,140
24,135
2391
Memberships /Subscriptions
7,315
6,500
6,709
6,500
6,500
2410
Office Supplies
9,543
15,480
15,543
13,000
6,065
2440
Small Tools & Minor Equip
0
200
200
200
0
2810
Employee Awards Program
2,346
2,800
2,810
2,810
2,800
2812
Special Projects /Programs
0
200
200
200
300
2815
Risk Mgt. /Safety Programs
10,243
13,680
15,673
13,680
12,450
568,963 665,855 689,835 644,540 689,940
Capital Outlay
2520 Equipment & Furniture 0 500 500 500 0
0 500 500 500 0
TOTALS $1,456,990 $1,668,505 $1,715,556 $1,619,990 $1,772,975
3 -14
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
BUDGET SUMMARY
101 -1120
• Account 2110 provides funding for the staffing reflected under Personnel Data.
• Account 2125 provides funding for an organization -wide Customer Service Training program
in support of Council's professional development goal, City-wide Drug -free Workplace
Training, a City-wide staff Technology Development program, a supervisory training program
for conflict management, and leadership development and coaching.
• Account 2126 provides funding for the organization -wide tuition reimbursement program.
• Account 2201 provides funding for local training seminars and conferences for the Human
Resources and Risk Management staff.
• Account 2349 provides funding for various employment screening and assessment services,
i.e. criminal record checks, driving record checks, sexual offender checks, drug tests, medical
examinations, and polygraphs and psychological evaluations for police officer candidates.
• Account 2360 provides funding for the City's contribution to the CORMA (Central Ohio Risk
Management Association) self- insured loss fund, for stop loss premiums for the coverage
period of October 1, 2013 to October 1, 2014, and for cyber coverage.
• Account 2370 provides funding for recruitment announcements in newspapers,
professional /trade journals and publications, and on various websites.
• Account 2390 includes funding for the City's Employee Assistance Program and the
maintenance fees for the City's on -line employment application program.
• Account 2810 funds employee service awards.
• Account 2815 provides funding for employee safety programs, some of which are mandated
by State safety regulations.
Human Resources 3 -15 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Community Relations
STATEMENT OF FUNCTIONS
Community Relations' three work units are communications /public affairs, digital media and multi -media
production. Community Relations serves as the in -house creative agency for 25+ city departments /divisions as
well as citywide initiatives including City of Dublin Brand Management, Emergency Preparedness, 270/33
Interchange Improvement Project, Bridge Street District, Storm Water Management, Historic Dublin and
Memorial Tournament. Community Relations works to protect and enhance the image of the City of Dublin
through strategic communications with the City's stakeholders: employees, residents, corporate citizens,
v isitors, investors, influencers and the media.
• Produce the City's websites including City of Dublin, DubNet 410, Dublin Irish Festival and 270 -33
Interchange.
• Manage citywide social media efforts including streaming video, blogging, social networking, application
development and podcasts. Manage the City's bulletin board.
• Develop and administer the City's employee communications engagement and recognition programs.
• Support Dublin and Washington Township Public Safety efforts and initiatives through emergency and
critical incident response as well as media and public information management; NIMS certified.
• Conduct, analyze and promote public opinion, citizen satisfaction and benchmarking surveys.
• Research and prepare columns, speeches and talking points for City Council members, City Manager,
Directors and other key officials.
• Coordinate community recognition activities including State of the City Address, Memorial Day and
Veterans Day.
• Manage and produce the City's cable station including Council meetings, a bi- weekly news magazine
show, public service announcements and special features. Work with organizations including Dublin
Schools to incorporate community programming.
Implement the Civic Association Initiative via engagement with homeowner association leaders, regular
correspondence, bi- annual meetings, block party package.
• Coordinate citywide Memorial Tournament activities to enhance relationships with local, regional and
statewide elected officials, community leaders and VIPs for economic development, relationship building
and international recognition.
• Serve as a liaison to Historic Dublin and the Historic Dublin Business Association to market the District,
promote their events and special projects and facilitate the banner program.
PERSONNEL DATA 2013 2014
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Community Relations
1 1
Public Affairs Officer
1 1
Senior Public Information Officer
1 1
Website Administrator
1 1
Website Developer
1 1
Administrative Assistant
1 1
Office Assistant II
1 1
TOTAL
7 7
PART -TIME /SEASONAL STAFF
Communications Intern
1 1
Digital Media Intern
1 1
TOTAL
2 2
Community Relations 3 -17 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Manager
Community Relations
2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1130
Personal Services
2110
Salaries/Wages
488,132
517,200
512,200
470,000
530,035
2111
Overtime Wages
3,739
6,000
6,000
4,500
4,000
2112
Other Wages
17,084
20,000
25,000
25,000
25,000
2113
Short Term Disability
2,952
0
0
0
0
2120
Employee Benefits
194,554
200,900
200,900
190,000
183,445
2140
Uniforms & Clothing
372
500
500
250
1,200
706,833 744,600 744,600 689,750 743,680
Other Expenses
2201
Conference /Mileage
6,431
6,750
6,750
3,000
8,250
2211
Meeting Expenses
1,828
2,200
2,200
2,200
5,550
2320
Communications
4,198
500
500
250
500
2330
Rents /Leases
0
0
0
0
0
2349
Professional Services
320,701
333,750
366,963
333,750
323,600
2351
Maint. of Equipment
0
1,000
1,000
500
1,000
2370
Advertising
18,421
20,000
21,036
20,000
20,000
2380
Printing & Reproductions
14,332
8,000
8,110
8,000
15,000
2390
Misc Contractual Services
1,279
2,000
2,000
2,000
2,600
2391
Memberships /Subscriptions
2,650
3,100
3,100
3,100
3,280
2410
Office Supplies
3,690
5,000
5,848
3,000
5,000
2420
Operating Supplies
14,228
16,500
18,000
15,000
12,000
2440
Small Tools & Minor Equip
973
8,500
8,500
8,500
2,500
2812
Special Projects /Programs
64,485
101,700
101,700
80,000
103,500
2813
Promotional Programs
213,504
293,700
293,700
293,700
207,100
TOTALS
666,720 802,700 839,407 773,000 709,880
$1,373,553 $1,547,300
$1,584,007 $1,462,750 $1,453,560
3 -18
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Community Relations
Budget Summary:
101 -1130
• Account 2110 provides funding for staffing reflected under Personnel Data.
• Account 2111 provides funding of overtime for events, meetings and special projects.
• Account 2112 provides funding for interns.
• Account 2140 provides funding for uniforms for staff working community-wide ceremonial
functions and observances and employee engagement team.
• Account 2201 provides funding for staff professional development.
• Account 2211 provides funding for the Experience Columbus Annual Meeting, professional
association meetings, business engagement meetings, employee engagement communication
meetings.
• Account 2320 provides funding for courier services.
• Account 2349 includes funding for videography — creative, production, on -air talent;
communication /marketing consultant; graphic designer; photographer; digital media
consultant; survey analysis and integration; brand application; music licenses for video and
social media production; Dublin Life; digital media support — enews, web enhancement; web
page hosting; photo hosting /digital library; media analytics and measurement.
• Account 2351 provides funding for equipment maintenance for 1610 AM and DTV.
• Account 2370 provides funding for citywide 270 -33 marketing and advertising.
• Account 2380 provides funding for publication of the annual report, new resident resource
guide, tax brochure, 270 -33 maps and informational material.
• Account 2390 provides funding for Community Relations awards, World City Award, sales tax
and credit card fees for history books and merchandise sales.
• Account 2391 provides funding for professional association memberships, newspapers, AP
style guide.
• Account 2420 provides funding for Historic Dublin pennants and banners.
• Account 2440 provides funding for video and DTV equipment.
• Account 2812 includes allocations for the city-wide employee recognition program; director
receptions; Civic Association Initiative - block party supplies, president's manual and annual
meetings; Christmas tree lighting ceremony; Historic Dublin Holiday Streetscape; Dr. Martin
Luther King Jr. Day; Central Ohio Safe Ride Program; Legends Luncheon; Transportation
Leadership Briefing; Memorial Day; Veterans Day and State of the City.
• Account 2813 includes funding for the Memorial Tournament activities including hospitality
villa, catering, badge package, advertising in the Memorial Tournament Magazine, inclusion in
the Nicklaus Acadamies golf school; inclusion and host of the Nicklaus Cup outing, and
international media promotions.
Community Relations 3 -19 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Community Relations
PERFORMANCE MEASURES:
1) Percent of Citizens Rating the City's Communication Tools as Good or Excellent, in
terms of the ease of use and effectiveness in communicating information — Dublin
Citizen Satisfaction Survey 2013.
Percent of Citizens Rating City's
Communication Tools as Good or Excellent
■ Good /Excellent ■ Fair /Poor /Don't Know
By asking citizens to rate the City's communication tools, City staff members are able to evaluate
the effectiveness of communication tools and make more informed budgeting decisions.
Other Related Notes:
Social Media and Web Analvsis from June 2012 throuoh June 2013
City's website — dublinohiousa.gov
Page views = 2,011,578
Total visits = 409,724
Mobile visits = 115,865
Facebook followers = 5,109
Twitter followers = 5,765
E -News Subscribers = 2,204
Linkedin followers = 316
Instagram followers = 365
Community Relations 3 -20 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
STATEMENT OF FUNCTIONS
Legal Services
The Law Director provides legal representation to City Council, the City Manager, the administrative
departments, and various Boards and Commissions. The Law Director is appointed by the City
Manager with the approval of City Council. Currently this position is filled on a contractual basis.
Periodically, other legal counsel is retained for specialized problems or legal work. The Director of
Law prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents.
The Director also advises City Officials of pending legislation affecting municipal operations. In
addition, either the Director or one of the Director's assistants prosecutes all criminal cases which
come before the Dublin Mayor's Court.
OBJECTIVES AND ACTIVITIES
To provide legal counsel in accordance with the contract.
PERSONNEL DATA
POSITION TITLE
Director of Law *
Assistant Director of Law
TOTAL
NOTES AND ADJUSTMENTS
3
* These positions are contracted and not considered employees of the City. Numerous associates
within the firm of Frost Brown Todd LLC work under the direction of the Director of Law to provide
legal counsel for the City.
2013 2014
CURRENT NUMBER ADOPTED
1 1
2 2
Law 3 -21 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Manager
Legal Services
2012
Actual
2013
Budget
2013
Revised Budget
2013
Estimate
2014
Budget
101 -1140
Other Expenses
2345 Legal Services
952,587
986,000
986,000
986,000
986,000
2346 Other Legal Services
818,541
625,000
658,136
550,000
575,000
2349 Professional Services
61,196
100,000
175,000
175,000
175,000
1,832,324
1,711,000
1,819,136
1,711,000
1,736,000
TOTALS
$1,832,324
$1,711,000
$1,819,136
$1,711,000
$1,736,000
3 -22
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Legal Services
BUDGET SUMMARY
101 -1140
• Account 2345 is used to pay for general services provided by the Director of Law, including
Mayor's Court. The budget is based on the contract authorized by City Council.
• Account 2346 provides funding for special legal services provided by the Director of Law (i.e.
labor negotiations and telecommunications, roadway projects, and litigation).
• Account 2349 includes funds for services related to economic development and other outside
legal services as needed.
Law 3 -23 12/09/13
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7 ci of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Office of the Director
STATEMENT OF FUNCTIONS
The Director of Finance assists the City Manager in the preparation and administration of the operating budget,
the capital improvements program, and is responsible for the administration of the City's debt and the various
economic development and tax increment financing agreements. Accounting & Auditing is responsible for
maintaining the financial records of the City including: recording all receipts and expenditures; processing the
City's payroll, maintaining capital asset records, internally examining and auditing accounts of the various
departments and preparation of the City's Comprehensive Annual Financial Report (CAFR).
The Director of Finance also has administrative authority over Taxation and Procurement.
OBJECTIVES AND ACTIVITIES
• To help maintain a fiscally sound government and to conform to regulations by improving methods for
financial planning and capital improvement planning.
• To provide assistance to the City Manager in the preparation and administration of the City's operating
and capital budgets.
• To update, on an annual basis, the costs of all services provided by the City and to compare and evaluate
the service cost with the service revenue.
• To maintain the financial records, ensure compliance with economic development commitments, and
allocate funds in accordance with the applicable agreements for the City's various Tax Increment
Financing Districts.
• To administer the City's debt financing function with the goal of maintaining the AAA rating from Fitch
Ratings and Aaa rating from Moody's Investors Service.
• To receive the Distinguished Budget Presentation Award for the 2013 Operating Budget.
• To develop, implement and administer the City's procurement functions, including competitive bid
processes and utilization of cooperative purchasing and reverse auction alternatives.
• To receive the Certificate of Achievement for Excellence in Financial Reporting for the City's CAFR. To
safe -keep and invest City monies in a manner consistent with the Ohio Revised Code and the City's
investment policy. To maintain accountability for the City's capital assets.
PERSONNEL DATA
2013
2014
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director of Finance
1
1
Deputy Director of Finance
1
1
Director of Accounting & Auditing (2)
1
0
Budget Manager (1)
1
1
Chief Accountant (2)
0
1
Financial Analyst
1
1
Accountant (3)
1
0
Payroll Specialist
1
1
Accounting Specialist
3
3
Procurement Assistant
1
1
Administrative Assistant
1
1
TOTAL
12
11
PART -TIME /SEASONAL STAFF
Accountant (3)
0
1
TOTAL 0 1
NOTES AND ADJUSTMENTS:
(1) The Budget Manager position has been vacant since July 2010. The position is funded for 2014.
(2) Title Reclassification from Director of Accounting & Auditing to Chief Accountant.
(3) Full -Time Accountant reclassified to a part -time Accountant.
Finance 3 -25 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance
Office of the Director 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1210
Personal Services
2110
Salaries/Wages
341,078
416,400
411,300
355,000
864,700
2111
Overtime Wages
396
1,000
1,400
1,000
3,000
2113
Short Term Disability
0
0
4,700
4,700
0
2120
Employee Benefits
111,216
139,260
139,260
120,000
267,570
452,690 556,660 556,660 480,700 1,135,270
Other Expenses
2201
Conference /Mileage
3,660
5,000
5,000
5,000
12,000
2340
Accounting/Auditing Sery
550
600
600
550
1,200
2349
Professional Services
0
0
0
0
38,000
2370
Advertising
0
0
0
0
75
2380
Printing & Reproductions
323
2,000
2,000
1,500
3,000
2390
Misc Contractual Services
6,000
7,500
1,550
0
63,000
2391
Memberships /Subscriptions
408
1,200
1,200
600
2,700
2410
Office Supplies
332
1,000
1,000
600
6,000
11,273 17,300 11,350 8,250 125,975
Capital Outlay
2520 Equipment & Furniture 590 0 5,950 5,950 0
590 0 5,950 5,950 0
TOTALS $464,553 $573,960 $573,960 $494,900 $1,261,245
3 -26
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance /Office of the Director
BUDGET SUMMARY
101 -1210
• Account 2110 provides funding for the staffing reflected under Personnel Data.
• Account 2340 provides funding for the Government Finance Officers Association (GFOA) budget
award application and Comprehensive Annual Financial Report (CAFR) filing fees.
• Account 2349 provides funding for the use of an investment advisor for most of the City's
portfolio.
• Account 2380 provides funding for the printing of the City's Annual Operating Budget, Five Year
Capital Improvements Budget, the cost study document, and the CAFR. The number of hard
copy documents produced will be fewer due to an increase in CD Rom versions, as well as
availability of posting documents on the City's web site.
• Account 2390 funds continuing consultation for the annual update of the cost of services study
and upgrades to the software used to complete the study. It also provides funding for custodial
fees related to investment accounts, other banking fees, and fees associated with the City's
purchasing card program.
• Account 2410 provides funding for blank check stock and forms such as employee leave request
form and W -2s.
Note: The 2014 budgetforAccounting and Auditing has been combined to the Office of the
Director of Finance. See pages 3 -37 through 3 -3-9
Finance 3 -27 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance
Procurement 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1211
Personal Services
2110 Salaries/Wages
48,529
51,100
51,100
51,100
50,025
2111 Overtime Wages
325
500
500
500
500
2120 Employee Benefits
24,877
26,300
26,300
26,300
24,530
11,900
73,731
77,900
77,900
77,900
75,055
Other Expenses
2201
Conference /Mileage
0
500
500
250
500
2320
Communications
30,000
30,000
30,000
15,000
30,000
2330
Rents /Leases
11,782
11,900
11,900
11,900
12,190
2351
Maint. of Equipment
0
1,000
1,000
500
1,000
2370
Advertising
2,831
2,500
3,000
3,000
3,000
2390
Misc Contractual Services
15,368
20,000
24,632
24,000
25,000
2391
Memberships /Subscriptions
620
700
700
700
700
2410
Office Supplies
24,663
25,000
32,123
25,000
27,000
2420
Operating Supplies
562
800
800
800
800
2429
Coffee /Misc. Supplies
11,513
16,000
16,910
16,000
16,000
97,339 108,400 121,565 97,150 116,190
TOTALS $171,070 $186,300 $199,465 $175,050 $191,245
3 -28
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Procurement
BUDGET SUMMARY
101 -1211
• Account 2320 reflects postage expenses for City Hall.
• Account 2330 includes funding for rental of the City Hall postage machine and water coolers.
• Account 2370 provides funding for bid notices /legal advertisements for public improvement and
construction projects; greater use of the City's website as well as use of alternative advertising
venues have reduced this cost.
• Account 2390 provides funding for the fees related to fixed assets sold on GovDeals, an online
auction provider.
• Account 2410 provides funding for letterhead stationery/envelopes, business cards, note cards,
and folders for citywide usage.
• Account 2429 provides funding for coffee and related supplies to make coffee available to staff
and visitors during meetings at City buildings.
Finance 3 -29 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Transfers / Advances
STATEMENT OF FUNCTIONS
The General Fund is the general operating fund
General Fund to any other fund with approval
movement of money from one fund to another.
of the City; money can be transferred from the
of City Council. A transfer is the permanent
Operating transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the
Safety Fund, the Cemetery Fund and the Swimming Pool Fund to supplement revenues directly
credited to those funds. Funds are transferred when their fund balance drops below the average
monthly expenditures anticipated.
Transfers to the Capital Improvements Tax Fund and other capital project funds are based on
projects identified in the City's Five -Year Capital Improvements Program (CIP). To the extent that
cash reserves become available in the General Fund, additional capital projects are programmed in
the CIP.
An advance is a temporary movement of money from one fund to another. The City has utilized
advances, for the most part, to provide initial funding for capital projects associated with the tax
increment financing districts.
NOTES AND ADJUSTMENTS
Transfers /Advances 3 -31 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance
2012 2013 2013 2013 2014
Transfers /Advances Actual Budget Revised Budget Estimate Budget
101 -1217
Transfers
2710
Street Maintenance Fund
2711
Recreation Fund
2712
Safety Fund
2714
General Bond Retirement Fund
2715
Capital Improvements Tax Fund
2718
Swimming Pool Fund
2720
Cemetery Fund
101 -1218
Advances(1)
2739
Parkland Acquisition Fund
2741
Woerner - Temple TIF
2744
Upper Metro Place TIF
2745
Bridge Street District
TOTALS
$1,550,000 $1,650,000
3,600,000 3,500,000
9,300,000 9,500,000
0 0
0 0
200,000 300,000
125,000 150,000
$1,650,000
3,500,000
9,500,000
0
0
300,000
150,000
$1,650,000
3,500,000
9,500,000
0
0
300,000
150,000
$1,900,000
3,500,000
10,000,000
0
0
300,000
150,000
0
0
0
2,000,000
0
460,000
0
0
217,250
260,000
750,000
0
0
3,055,000
0
365,000
0
0
0
3,350,000
0
$15,985,000 $15,100,000 $15,100,000 $23,722,250 $16,475,000
(1) Advances are not required to be appropriated, they are reflected for cash flow purposes.
3 -32
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Miscellaneous Accounts
STATEMENT OF FUNCTIONS
These are miscellaneous accounts within the General Fund which are not directly related to the
operational costs of a specific function. The functional "supervision" of these accounts is provided
by the Department of Finance.
The cost of the City's annual audit has been reflected in the Miscellaneous Accounts due to its
citywide nature.
Misc Accts 3 -33 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance
Miscellaneous 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1219
Other Expenses
2301
County Auditor Deductions
17,713
16,000
16,000
16,000
16,000
2340
Accounting/Auditing Sery
53,949
54,650
55,281
55,000
60,400
2398
Real Estate Taxes
73,230
80,000
90,000
90,000
148,000
2910
Refunds
7,662
0
1,000
1,000
0
2309
Health Services
239,233
292,500
292,500
292,500
299,700
391,787 443,150 454,781 454,500 524,100
TOTALS $391,787 $443,150 $454,781 $454,500 $524,100
3 -34
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance/ Miscellaneous Accounts
BUDGET SUMMARY
101 -1219
• Account 2301 provides funding for County Auditor deductions, election expenses and
expenses related to advertising and collecting delinquencies. These fees are deducted from
the City's property tax settlements.
• Account 2340 provides funding for the City's annual audit. The Auditor of State approved a
three -year contract for 2012 -2014 (audit years 2011 -2013) for Clark, Schaefer, Hackett and
Co. to perform audit duties.
• Account 2398 funds real estate taxes for properties owned by the City that are not tax -
exempt based on usage, or for which property tax exemption is pending.
• Account 2309 provides funding for the City's contract with the Franklin County Board of
Health.
Misc Accts 3 -35 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance /Accounting & Auditing
STATEMENT OF FUNCTIONS
Accounting & Auditing is responsible for maintaining the financial records of the City including:
recording all receipts and expenditures; processing the City's payroll, maintaining capital asset
records, internally examining and auditing accounts of the various departments and preparation of
the City's Comprehensive Annual Financial Report (CAFR).
OBJECTIVES AND ACTIVITIES
• To receive an unqualified audit opinion during the annual audit of the City's financial
statements.
• To receive the Certificate of Achievement for Excellence in Financial Reporting for the City's
CAFR.
• To collect, deposit, and accurately account for City monies received, and ensure compliance
with established procedures.
• To pay vendors providing goods and services to the City in a timely manner, account for
expenditures accurately and ensure compliance with established procedures.
• To ensure accurate and timely payment of employees' wages, salaries and benefits in
accordance with the City's labor contracts, administrative policies, and federal and state
regulations.
• To safe -keep and invest City monies in a manner consistent with the Ohio Revised Code and
the City's investment policy.
• To maintain accountability for the City's capital assets.
PERSONNEL DATA
POSITION TITLE
Director, Accounting & Auditing
Accountant
Payroll Specialist
Accounting Specialist
TOTAL
2013 2014
CURRENT NUMBER ADOPTED
1 0
1 0
1 0
3 0
6 0
NOTES AND ADJUSTMENTS
The staff positions and budget for Accounting & Auditing has been moved into the Office of the
Finance Director for 2014.
Fin /Accounting & Auditing 3 -37 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance
Accounting and Auditing 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1220
Personal Services
2110
Salaries/Wages
406,029
421,300
407,000
380,000
0
2111
Overtime Wages
951
1,000
1,800
1,000
0
2120
Employee Benefits
121,200
123,765
123,765
115,000
0
528,180
546,065
532,565
496,000
0
Other Expenses
2201
Conference /Mileage
2,662
7,100
7,125
3,000
0
2340
Accounting /Auditing Sery
580
600
600
600
0
2349
Professional Services
30,000
30,000
46,000
32,500
0
2370
Advertising
78
75
75
75
0
2380
Printing & Reproductions
745
1,000
1,000
1,000
0
2390
Misc Contractual Services
50,813
54,000
54,000
54,000
0
2391
Memberships /Subscriptions
1,003
1,500
1,500
1,500
0
2410
Office Supplies
1,660
5,000
3,800
2,000
0
2910
Refunds
0
0
200
0
0
87,541
99,275
114,300
94,675
0
Capital Outlay
2520
Equipment & Furniture
0
0
1,000
1,000
0
0
0
1,000
1,000
0
TOTALS
$615,721
$645,340
$647,865
$591,675
$0
9M
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance /Accounting & Auditing
BUDGET SUMMARY
101 -1220
• Account 2110 provides funding for the staffing reflected in the Personnel Data.
• Account 2340 provides funding for the Government Finance Officers Association (GFOA)
filing of the Comprehensive Annual Financial Reports (CAFR).
• Account 2349 provides funding for the use of an investment advisor for most of the City's
portfolio.
• Account 2380 provides funding for the printing of the City's CAFR. A minimum number of
hard copies of the document will be printed, and compact disk versions will be used to
distribute the document when appropriate.
• Account 2390 provides funding for custodial fees related to investment accounts, other
banking fees, and fees associated with the City's purchasing card program.
• Account 2410 provides funding for blank check stock and leave request forms for City
employees.
Note; The budget for 2014 has been combined to the Office of the Director of Finance.
See pages 3 -25 through 3 -27,
Fin /Accounting & Auditing 3 -39 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Taxation
STATEMENT OF FUNCTIONS
Taxation is responsible for the collection of all tax revenues including hotel /motel tax, audits,
delinquency collections, compliance projects, refunds, coordination of hotel /motel tax grants, and
other duties as assigned. The City of Dublin continues to grow and, as a mandatory filing
community, the City is always striving to reduce the number of forms printed to become "greener"
and to use more innovative means for tax filings to achieve a higher level of distinction in Central
Ohio. Preliminary and final audits are conducted to insure that all tax obligations have been fulfilled.
The Director of Taxation works closely with businesses to ensure proper and timely filing, paying and
processing of all tax forms.
OBJECTIVES AND ACTIVITIES
• To operate an efficient, organized and cooperative tax office.
• To reduce the number of withholding forms printed by sending a letter with a Personal URL
to each non - payroll service withholder to allow them to access their own forms and to print
them as needed (reduction in cost of printing and postage).
• Work with City of Columbus to develop a uniform method to allow payroll service providers
to file using ACH Credit.
• To accept payments via credit /debit cards and electronic checks through a third party
provider at no cost to the City (increase customer service and reduce delinquencies).
• To allow all Dublin residents to file electronically to reduce amount of paper received.
• To allow tax practitioners to file clients' returns and pay any tax due electronically.
• To maintain prompt processing time frames on all returns and refunds.
• To review withholding frequencies on all accounts and make necessary adjustments.
• To closely monitor progress of collection efforts through formally established delinquency
procedures.
• To monitor income tax legislation and update income tax ordinance as necessary.
• To accept payments processed through the Ohio Business Gateway and the Online Tax Tool
and to accept W -2's via magnetic tape or diskette.
• To implement electronic filing and electronic funds transfer for withholding accounts.
• To provide assistance in the administration of tax increment financing and economic
development agreements.
• To scan all tax documents to enable records to be accessed quickly and efficiently at each
work - station and to cross -train Taxation staff.
PERSONNEL DATA
2013
2014
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Taxation
1
1
Accounting Specialist
3
3
Staff Assistant
1
1
Office Assistant I (1)
1
1
TOTAL
6
6
PART -TIME /SEASONAL STAFF
Office Assistant II
1
1
Office Assistant I
1
1
TOTAL
2
2
NOTES AND ADJUSTMENTS:
(1) This budget funds sixty percent (60 %) of the full -time Office Assistant 1 position and the Office
of the City Manager funds forty percent (40 %) of the position.
Fin/ Taxation 3 -41 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance
Taxation
2012 2013
2013 2013
2014
386,800
Actual Budget
Revised Budget Estimate
Budget
101 -1230
2,000
2,000
2,500
Personal Services
2110 Salaries/Wages
368,125
386,800
386,800
386,800
406,420
2111 Overtime Wages
2,054
2,000
2,000
2,000
2,500
2120 Employee Benefits
137,985
142,500
142,500
142,500
139,105
16,043
508,164
531,300
531,300
531,300
548,025
Other Expenses
2201
Conference /Mileage
3,217
4,100
4,795
4,100
4,700
2320
Communications
11,711
15,180
15,180
13,000
15,225
2349
Professional Services
12,994
13,450
16,043
16,000
14,875
2351
Maint. of Equipment
146
200
200
200
400
2390
Misc Contractual Services
41,813
50,610
51,548
50,610
50,360
2391
Memberships /Subscriptions
875
1,305
1,305
1,305
1,315
2410
Office Supplies
1,760
2,500
2,616
2,000
2,500
2414
Dublin Forms
8,785
9,630
9,630
9,630
9,970
2910
Refunds
1,687,262
2,250,000
2,250,000
2,250,000
2,294,250
1,768,563 2,346,975 2,351,317 2,346,845 2,393,595
Capital Outlay
2520 Equipment & Furniture 1,500 475 475 475 2,000
1,500 475 475 475 2,000
TOTALS
$2,278,227 $2,878,750
$2,883,092 $2,878,620 $2,943,620
3 -42
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Taxation
BUDGET SUMMARY
101 -1230
• Account 2110 provides funding for the staffing reflected in the Personnel Data.
• Account 2320 provides funding for costs related to the distribution of tax forms (i.e. postage,
labels).
• Account 2349 provides funding for the online tax tool (including withholding) and electronic filing
for both individuals and tax practitioners as well as the cost for the State of Ohio tape which is
used to ensure compliance.
• Account 2390 includes funding to utilize a collection agency for collection of delinquent accounts.
• Account 2414 funds letters with Personal URLs that are sent to filers to direct them to their own
site via the online tax tool to reduce the number of paper returns received; thus reducing the
manpower necessary to ensure the returns are truly "Dublin" returns. Non - payroll service provider
withholding accounts will receive a letter with a Personal URL instead of a booklet that will allow
them to print forms with their Dublin identification as needed and will identify them as "active"
accounts thereby reducing the City's accepting dollars for accounts with Dublin mailing address
but not physically located in Dublin.
• Account 2910 provides funding for income tax refunds. The budget reflects a calculation based on
3.0% of total collections.
Fin/ Taxation 3 -43 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Office of the Director
STATEMENT OF FUNCTIONS:
The Department of Public Services provides direction and oversight to the Divisions of Streets &
Utilities, Parks & Open Space and Engineering.
OBJECTIVES AND ACTIVITIES
• To provide leadership and direction to the staff within Streets & Utilities, Parks & Open
Space and Engineering including setting of departmental goals, clear customer service
standards and accountability for achieving these goals and standards.
• Development and management of the City-wide infrastructure assets, maintenance of
those assets, and the management of the day -to -day service delivery.
• To manage all departmental functions and to develop and recommend policies,
procedures and program improvements.
• To ensure the City's goals and strategic objectives are reached in each of the functional
areas in an efficient, effective and responsive manner.
• To provide appropriate learning and development opportunities to employees and
employee teams.
• To provide citywide special project support as needed.
PERSONNEL DATA
POSITION TITLE
Director, Public Services (1)
Administrative Specialist (2)
TOTAL
PART - TIME /SEASONAL STAFF
Intern
TOTAL
2013 2014
CURRENT NUMBER ADOPTED
0 1
0 1
0 2
0 1
0 1
NOTES AND ADJUSTMENTS
(1) Ordinance 56 -13 established the new position.
(2) Formerly the Administrative Specialist position was in the Administrative Services Work Unit
which has been removed.
Pub Service 3 -45 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Public Service
Office of the Director
2012 2013
2013 2013
2014
0
Actual Budget
Revised Budget Estimate
Budget
101 -1310
0
0
0
Personal Services
2110
Salaries/Wages
0
0
0
0
189,560
2111
Overtime Wages
0
0
0
0
1,000
2112
Other Wages
0
0
0
0
5,000
2120
Employee Benefits
0
0
0
0
60,420
TOTALS $0 $0 $0 $0 $270,430
3 -46
0
0
0
0
255,980
Other Expenses
2201 Conference /Mileage
0
0
0
0
3,750
2211 Meeting Expenses
0
0
0
0
1,000
2320 Communications
0
0
0
0
200
2349 Professional Services
0
0
0
0
5,000
2391 Memberships /Subscriptions
0
0
0
0
1,500
2410 Office Supplies
0
0
0
0
1,500
2420 Operating Supplies
0
0
0
0
1,500
0
0
0
0
14,450
Capital Outlay
2520 Equipment & Furniture
0
0
0
0
0
0
0
0
0
0
TOTALS $0 $0 $0 $0 $270,430
3 -46
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Office of the Director
BUDGET SUMMARY
101 -1310
• Account 2110 provides funding for staffing reflected in the Personnel Data.
• Account 2111 provides overtime funding to support staff for evening /weekend meetings or
special events.
• Account 2112 provides one intern position to support the Office of the Director.
• Account 2391 provides funding for professional memberships.
Pub Service 3 -47 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Solid Waste Management
STATEMENT OF FUNCTIONS
The City of Dublin seeks recognition in the field of local government as being environmentally
sensitive. To this end the City will provide a comprehensive solid waste management program. This
program will provide services to Dublin residents with an emphasis on reduction, reuse, recycling,
and beautification. This program will ensure the City's compliance with all solid waste management
rules and regulations. All related services will be performed with the emphasis on providing the
highest level of customer satisfaction.
OBJECTIVES AND ACTIVITIES
• To deliver one of the highest quality curbside chipper /leaf pickup service in the central Ohio
area.
• To continue to ensure our contracted refuse services are of the highest quality.
• To maintain good customer relations by providing quality service pickup.
• To keep storm systems free of leaf debris.
• To keep the City's right -of -way free of unsightly and unsafe vegetative debris piles.
• To perform chipper /leaf pickups in an economical efficient manner.
• To continue to inform and educate the public on the City's solid waste programs.
• To continue to increase the diversion rate from landfills by encouraging both business and
residential recycling.
PERSONNEL DATA 2013 2014
POSITION TITLE CURRENT NUMBER ADOPTED
Operations Administrator (1) 1 1
Maintenance Crew Supervisor (2) 1 1
Maintenance Worker 4 4
Office Assistant II 1 1
TOTAL 7 7
PART - TIME /SEASONAL
STAFF 3 3
Seasonal Maintenance Worker
3 3
TOTAL
IOTES AND ADJUSTMENTS:
(1) The Operations Administrator position is allocated thirty -three percent (33 %) to this budget
and sixty -seven (67 %) to the Street Maintenance and Repair Fund.
(2) The Maintenance Crew Supervisor is allocated fifty percent (50 %) to this budget and fifty
percent (50 %) to the Street Maintenance and Repair Fund. The Director of Streets and
Utilities reflected in the Street Maintenance and Repair Fund is allocated twenty -five (25 %) to
this budget.
Solid Waste Mgmt 3 -49 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Public Service
Solid Waste Management 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1311
Personal Services
2110
Salaries/Wages
364,156
395,800
386,250
286,100
400,790
2111
Overtime Wages
29,402
34,250
34,250
34,250
34,250
2112
Other Wages
37,817
55,230
55,230
40,000
63,650
2113
Short Term Disability
1,937
0
9,550
9,550
0
2120
Employee Benefits
172,300
178,240
177,140
177,140
167,425
2140
Uniforms & Clothing
6,232
4,210
5,570
5,500
5,200
611,844 667,730 667,990 552,540 671,315
Other Expenses
2201
Conferences /Mileage
760
4,050
4,050
3,000
5,500
2320
Communications
0
50
50
50
0
2330
Rents /Leases
0
3,000
3,000
1,500
3,000
2349
Other Professional Sery
501
4,500
8,676
1,000
5,300
2351
Maint. of Equipment
3,376
5,000
5,466
2,500
5,000
2380
Printing & Reproductions
228
300
300
300
300
2391
Memberships /Subscriptions
562
520
520
520
520
2410
Office Supplies
647
300
307
300
300
2420
Operating Supplies
1,047
2,850
4,125
2,000
2,650
2440
Small Tools & Minor Equip
1,496
2,000
2,267
1,500
2,000
2811
Refuse Collect. /Recycling
2,668,644
2,946,610
3,367,792
2,946,610
2,946,610
2813
Promotional Programs
544
1,900
3,100
500
1,900
2,677,805 2,971,080 3,399,653 2,959,780 2,973,080
Capital Outlay
2520 Equipment & Furniture 3,176 900 900 900 3,485
3,176 900 900 900 3,485
TOTALS $3,292,825 $3,639,710 $4,068,543 $3,513,220 $3,647,880
3 -50
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Solid Waste Management
BUDGET SUMMARY
101 -1311
• Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes
and Adjustments.
• Account 2201 provides funding for Commercial Driver's License renewals, professional
development training, and the LTAP Road Scholar training.
• Account 2330 provides contingency funding for equipment rental that may be required in the
event of detrimental weather.
• Account 2349 provides funding for professional services to remove City facility hazardous
waste and street sweeper waste disposal.
• Account 2420 provides funding for operation supplies including waste hauler permits, paint,
nuts /bolts, and other consumable items.
• Account 2811 provides funding for the City's refuse /recycling contract with Rumpke, which
was renewed in 2009 for the 2010 -2014 time period. In addition, this account provides funds
for small facility recycling containers, tipping fees for dumpsters /special events, recycling
containers for events, and funds to repair or replace existing residential recycling containers.
• Account 2813 provides funding for Earthweek, and Household Hazardous Waste.
• Account 2520 provides funding to replace small equipment such as a roll -away locking toolbox
and a two piece stackable toolbox.
Solid Waste Mgmt 3 -51 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Solid Waste Management
PERFORMANCE MEASURES:
1) Tons of Recyclable Material Collected per Household
The Streets and Utilities Division uses both measurements above (tons of refuse and tons of recycling
collected per household) to calculate an average rate of tons collected per solid waste customer in
Dublin. The division is able to compare data for recycling and refuse collection to better understand
the effect of new programs and the effect of the economy on quantities of solid waste collected. This
enables the City to focus on innovative continuous improvement therefore helping to increase the
City's overall recycling and refuse rates.
Solid Waste Mgmt 3 -52 12/09/13
2) Tons of Refuse Collected per Household
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Solid Waste Management
PERFORMANCE MEASURES: CONTINUED
3) City Diversion Rate (% per Year)
50 49%
48%
48
46% 46%
46
44 ■ Diversion Rate %
42%
42
40
38
2008 2009 2010 2011 2012
The City of Dublin measures diversion rate as the amount of waste directed away
from the landfill through reuse, recycling and yard waste, which includes leaf and
chipper materials. There are economic, environmental and social benefits to
increasing the City's diversion and recycling rates including the savings from not just
the value of the recycled goods but the savings from reducing the tipping fees of the
tonnage entering the landfill. Increasing diversion and recycling rates help preserve
the life of the landfill and conserves natural resources.
Solid Waste Mgmt 3 -53 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Solid Waste Management
PERFORMANCE MEASURES: CONTINUED
4) Percent of Citizens Rating Yard Waste, Leaf Collection, Recycling Collection and
Chipper Service as Good or Excellent (Dublin Citizen Satisfaction Survey)
Residents value the aesthetic qualities of Dublin and appreciate services such as yard waste,
recycling and refuse collection. The quality of services offered along with the commitment of
City staff to provide excellent follow -up to Dublin residents has attributed to the high
satisfaction rates shown above for solid waste services.
Solid Waste Mgmt 3 -54 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Fleet Management
STATEMENT OF FUNCTIONS
The Fleet Management Division provides City staff with safe, well- maintained transportation,
enabling them to perform tasks with highly maintained vehicles that reflect a positive image for the
City. Goals include ensuring all vehicles and equipment are well maintained and repairs are made in
a timely and effective manner. Staff will continue to pursue alternative fuel and other options in an
effort to reduce emissions of the City fleet and equipment.
OBJECTIVES AND ACTIVITIES
• Provide the highest vehicle maintenance standards.
• Properly maintain fleet to ensure all City equipment is safe for use.
• Add /replace vehicles and equipment as needed to ensure the correct equipment is available
to complete tasks safely and economically while delivering services to residents at expected
levels.
• Implement consistent preventative maintenance procedures to ensure maximum usage of
equipment.
• Provide support for the online auction to dispose of older vehicles and equipment from the
fleet.
• Analyze alternative fuel and hybrid fleet options and incorporate those options when
appropriate.
• Oversee the City's fueling station.
• Monitor and analyze vehicle and equipment usage to ensure proper size of fleet.
PERSONNEL DATA
POSITION TITLE
Fleet Manager
Fleet Administrator
Automotive Mechanic I
Staff Assistant
TOTAL
2013 2014
CURRENT NUMBER ADOPTED
6 6
1 1
9 9
Fleet 3 -55 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Public Service
Fleet Maintenance 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1321
Personal Services
2110
Salaries/Wages
2111
Overtime Wages
2120
Employee Benefits
2140
Uniforms & Clothing
Other Expenses
2201
Conference /Mileage
2330
Rents /Leases
2349
Professional Services
2351
Maint. of Equipment
2390
Misc Contractual Services
2391
Memberships /Subscriptions
2410
Office Supplies
2420
Operating Supplies
2421
Fuel
2431
Vehicle Maintenance
2440
Small Tools & Minor Equip
Capital Outlay
2520 Eauipment & Furniture
TOTALS
544,875
566,700
551,700
551,700
579,260
14,812
20,000
35,000
26,000
25,000
197,127
201,890
201,890
201,890
190,915
6,853
8,575
8,720
8,575
8,575
763,667 797,165 797,310 788,165 803,750
13,496
14,500
14,350
14,350
15,500
2,690
2,500
2,608
1,200
1,500
5,228
14,250
20,640
20,000
14,750
13,719
12,000
12,000
12,000
13,500
24,012
89,000
83,259
83,250
76,000
1,449
880
1,030
1,030
1,600
1,200
1,500
1,500
1,500
1,500
8,245
12,500
12,500
9,000
12,500
1,725,489
1,767,000
1,801,082
1,767,000
1,886,800
290,157
274,000
283,119
274,000
270,000
5,024
7,800
7,800
7,800
9,800
2,090,709 2,195,930 2,239,888 2,191,130 2,303,450
4,840 5,500 5,500 5,500 1,000
4,840 5,500 5,500 5,500 1,000
$2,859,216 $2,998,595
$3,042,698 $2,984,795 $3,108,200
3 -56
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Fleet Management
BUDGET SUMMARY
101 -1321
• Account 2110 provides funding for the staffing reflected in the Personnel Data.
• Account 2140 provides funding for rental uniforms, boots and gloves, and safety glasses.
• Account 2201 provides funding for ASE certifications, welding certifications (for two
technicians), and other specialized training.
• Account 2330 provides funding for rental of welding tanks.
• Account 2349 includes funds for required fuel tank registrations and fuel tank cleanings;
service on the parts cleaner; vehicle registration, titles, plates and all towing of vehicles; and
removal of used tires.
• Account 2351 provides funding for maintenance and various equipment inspections. This
would include maintenance & lift inspections, fuel system maintenance and repairs, bucket
truck inspections (OSHA required), and bulk oil delivery system.
• Account 2390 provides funds for car washes as needed. This account also provides funding
for Integrated Business Solutions (IBS - NAPA) which is the City's parts provider and assists
with inventory and warranties. It is a three year contract and provides for a NAPA employee
to be on -site during regular business hours.
• Account 2391 provides funds for subscriptions and employee membership dues in the
National Association of Fleet Administrators (NAFA).
• Account 2420 includes funding for soaps, hand cleaners and other operating supplies.
• Account 2421 provides funding for fuel (unleaded, diesel, CNG) and other petroleum
products. Over 50% of the fuel purchased by the City is consumed by the Dublin City School
District and Washington Township. Those costs are recovered through reimbursement to
the City based on actual usage plus a surcharge.
• Account 2431 provides funding for the repair and maintenance of all City -owned vehicles
and equipment (tires, parts, curb shoes, blades, plows, cutting edges).
• Account 2440 provides funding for hand tools and special tools due to model year changes.
• Account 2520 provides funding for a mig welder and miscellaneous office furniture.
Fleet 3 -57 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Fleet Management
Total Maintenance/ Repairs and Fuel Expenditures cost per Mile Driven (by Vehicle Type)
Fleet Management Expenditures per Mile
Driven (2012 -2013)
$1.60 ❑ $1.42
$1.40
$1.20
$1.00
$0.80 ■Police Vehicles
$0.60 $ 0.420 0.
$0.40 ® Light Vehicles I - Sedans
$0.20
❑ Light Vehicles II - Pick -up Trucks
Az:H7
er a � e
\\` ❑ Medium Duty Vehicles - 1 Tons
Qo '``e, .� . �e5 e L
ti e �� Q Je r` o r�c? El Heavy Duty Vehicles - 2 Tons
(Snowplows)
J�
r a`
le a
Fleet Management tracks this measurement to assess the overall cost per mile by vehicle type to
determine the operating cost to the City. Various management decisions can be based on the
results. For example, increased maintenance costs for a particular vehicle or vehicle type factors
into decisions regarding replacement and replacement cycles.
Fleet 3 -58 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering
STATEMENT OF FUNCTIONS
Engineering provides services such as design review, pavement management, operation and
maintenance of traffic signals, street lights, the outdoor warning system, school zone flashers, traffic
sign and pavement marking maintenance, surveying, construction inspection, design, operation and
maintenance of water distribution, storm and sanitary sewers, flood plain, retention and detention
basins, management of capital improvement projects and consultation on proposed projects to
various City departments. The City Engineer is responsible for ensuring engineering standards and
guidelines are followed for all work in the public rights -of -way and easements. This function reviews
the engineering aspects of all development projects and provides significant support to Streets and
Utilities, and Parks and Open Space regarding the maintenance of City infrastructure. The City
Engineer provides advice and information to City Council, the Planning and Zoning Commission, and
Task Forces when convened for special initiatives /projects.
OBJECTIVES AND ACTIVITIES
• To maintain City infrastructure by establishing maintenance programs for sanitary and storm
sewers, water lines, manholes, streets, curb and gutters, sidewalks, shared -use paths, traffic
signals, signage, pavement markings, flood plain and ponds.
To manage timely completion of assigned City capital improvement projects.
• To ensure comprehensive, timely review of engineering plans and reports for capital
improvement projects, subdivisions and development related projects.
• To coordinate with other governmental agencies in regards to pursuing federal and state
grants, storm and sanitary sewer, water distribution and other applicable issues.
• To manage the comprehensive stormwater maintenance and improvement program.
PERSONNEL DATA
POSITION TITLE
Director, Engineering
Engineering Manager
Civil Engineer (1)
Engineering Assistant
Electrical Worker
Engineering Project Coordinator
Engineering Project Inspector
Administrative Assistant
Office Assistant II
Staff Assistant
TOTAL
2013 2014
CURRENT NUMBER ADOPTED
1 1
3 3
7 7
1 1
4 4
2 2
6 6
1 1
1 1
1 1
27
27
NOTES AND ADJUSTMENTS
(1) One Engineer's time is allocated thirty percent (30 %) to this budget, twenty percent (20 %) to the
Water Fund (610) budget, and fifty percent (50 %) to the Sewer Fund budget (620).
Engineering 3 -59 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Public Service
Engineering 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1330
Personal Services
2110
Salaries/Wages
1,727,630
1,784,600
1,775,400
1,775,400
1,827,775
2111
Overtime Wages
41,701
25,000
50,000
50,000
45,000
2113
Short Term Disability
7,110
0
9,200
2,960
0
2120
Employee Benefits
683,609
688,400
688,400
688,400
654,060
2140
Uniforms & Clothing
5,970
7,730
7,730
6,000
5,000
2,466,020 2,505,730 2,530,730 2,522,760 2,531,835
Other Expenses
2201
Conferences /Mileage
14,951
25,280
26,031
16,000
25,000
2211
Meeting Expenses
1,475
2,000
2,300
2,000
2,000
2320
Communications
1,994
3,000
3,000
2,000
2,000
2346
Eng. Inspection
49,228
50,000
50,000
50,000
50,000
2348
Plan Review
3,346
2,000
3,000
3,000
5,000
2349
Other Professional Sery
150,499
124,500
293,175
250,000
129,500
2380
Printing and Reproduction
2,053
3,000
3,000
3,000
3,000
2391
Memberships /Subscriptions
4,374
5,910
5,910
4,400
6,000
2410
Office Supplies
5,154
7,000
7,000
5,000
7,000
2420
Operating Supplies
5,710
14,000
13,822
10,000
14,000
2910
Refunds
0
0
390
0
0
238,784 236,690 407,628 345,400 243,500
Capital Outlay
2520 Equipment & Furniture 2,920 6,850 6,850 6,850 1,500
2,920 6,850 6,850 6,850 1,500
TOTALS $2,707,724 $2,749,270 $2,945,208 $2,875,010 $2,776,835
3 -60
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering
BUDGET SUMMARY
101 -1330
• Account 2110 provides funding for staffing reflected in the Personnel Data.
• Account 2140 provides funding for safety vests, fire retardant pants and shirts, boots, rain gear
and safety glasses.
• Account 2201 provides funding for staff development training, webinars, and local conferences.
• Account 2211 includes funding for group meetings sponsored by the City. Funding is included for
food, beverages, and associated supplies.
• Account 2346 provides funding for inspection of construction materials by the City of Columbus,
contract geo- technical testing services and contract inspection services.
• Account 2348 provides funding for consultant and specialized plan review.
• Account 2349 provides funding for consulting services, including surveying, bridge load ratings
and inspections mandated by the Ohio Department of Transportation and the Federal Highway
Administration, the National Pollution Discharge Elimination System (NPDES) permit fee and
required public education and outreach, and professional services associated with floodplain
permit review, and stormwater inspection services.
• Account 2380 provides funding for printing contract documents and plans related to the City's
capital improvement projects, and toner for various printers.
• Account 2391 provides funding for memberships including APWA, and engineering license
renewals.
• Account 2420 provides funding for supplies for the Inspectors including spray paint, soil probes,
tapes, lathes, etc. This account also provides funding for the rain barrel and compost bin
programs.
• Account 2520 provides funding for three replacement desk chairs, and digital cameras.
Engineering 3 -61 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Public Service
Miscellaneous 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1339
Other Expenses
2310 Utilities 218,730 214,200 233,020 233,020 218,500
2430 Repair & Maintenance 33,604 125,000 180,910 90,000 125,000
252,334 339,200 413,930 323,020 343,500
TOTALS
$252,334 $339,200 $413,930 $323,020 $343,500
3 -62
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Miscellaneous
BUDGET SUMMARY
101 -1339
• Account 2310 provides funding for electrical service to the City's streetlights and
outdoor early warning siren system.
• Account 2430 provides funding to purchase parts and supplies for the City's
streetlights and outdoor early warning siren system.
Pub Sery Misc 3 -63 12/09/13
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7 ci of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Building Standards
STATEMENT OF FUNCTIONS
Building Standards is under the administrative direction of the Director of Building
Standards (Chief Building Official) who reports to the Deputy City Manager /Director of
Economic Development. The primary responsibility of Building Standards is to ensure
that all new construction, both commercial and residential, complies with all applicable
state, local, and national building codes.
OBJECTIVES AND ACTIVITIES
• To ensure that all new construction complies with all applicable state, local,
and national building codes.
• To perform plan reviews on applications, perform inspections, issue permits
and issue certificates of occupancy.
• To provide direction and communicate with the construction applicants and the
public.
• To provide timely information regarding levels and types of construction
activity within the City to City departments, applicants, and the public.
• To provide drafting and architectural support to City projects.
PERSONNEL DATA
POSITION TITLE
2013
CURRENT 2014
NUMBER ADOPTED
Director, Building Standards
Review Services Analyst
Commercial Plans Examiner
Building Inspector (1)
Electrical Inspector
Residential Plans Examiner
Development Review Specialist
Office Assistant II
Senior Building Inspector
Staff Assistant
TOTAL.
1 1
1 1
1 1
4 4
1 1
15 15
Building 3 -65 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Public Service
Building Standards
2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1340
Personal Services
2110
Salaries/Wages
874,049
966,000
957,850
850,000
986,880
2111
Overtime Wages
2,300
6,500
7,500
6,000
5,000
2112
Other Wages
3,287
0
3,900
3,000
2,000
2113
Short Term Disability
0
0
3,250
3,250
0
2120
Employee Benefits
326,182
365,395
365,395
320,000
363,170
2140
Uniforms & Clothing
1,212
2,500
2,500
1,500
2, 500
1,207,030 1,340,395 1,340,395 1,183,750 1,359,550
Other Expenses
2201
Conferences /Mileage
4,428
7,500
7,500
6,000
7,500
2211
Meeting Expenses
99
2,000
2,000
1,000
2,000
2347
Building Inspection Sery
70,908
75,000
75,000
75,000
75,000
2348
Plan Review
25,320
15,000
23,680
23,000
27,500
2380
Printing and Reproduction
2,075
2,500
3,279
2,500
2,500
2390
Contractual Services
5,242
5,000
8,500
5,000
5,000
2391
Memberships /Subscriptions
1,937
2,500
2,500
2,500
2,500
2410
Office Supplies
3,133
4,500
4,500
3,500
4,500
2420
Operating Supplies
2,895
5,000
5,930
4,000
5,000
2910
Refunds
13,741
7,500
4,000
4,000
5,000
129,778 126,500 136,889 126,500 136,500
Capital Outlay
2520 Equipment & Furniture 0 0 0 0 500
0 0 0 0 500
TOTALS $1,336,808 $1,466,895 $1,477,284 $1,310,250 $1,496,550
2M
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Building Standards
BUDGET SUMMARY
101 -1340
• Account 2110 provides funding for staffing reflected in the Personnel Data.
• Account 2140 includes shirts, boots and cold weather wear for Inspectors.
• Account 2201 provides funding for training, attendance at regional conferences and
required State certifications.
• Account 2347 includes funding for plumbing inspection services from the Franklin
County Board of Health. The budget for this account fluctuates with the level of
building activity; however fees collected directly offset this expense.
• Account 2348 funds contract services needed to complement the plan review which
is completed in- house.
• Account 2390 provides funding for credit card machine transaction fees.
• Account 2420 provides funding for supplies such as technical equipment, code
reference materials for Inspectors and Plan Review staff.
• Account 2910 provides funding for unanticipated refunds.
Building 3 -67 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Building Standards
PERFORMANCE MEASURES:
1) Total Number of Building Permits Issued (Commercial and Residential)
Total Number of Building Permits Issued
599
529
437 441 404
388 YTD
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY2013
*2013 figure represents data collected as of August 31, 2013
The total number of building permits increased from 2008 to 2012 approximately 37 %. The
lowest numbers of permits were issued in 2010. However, Building Standards saw a 13%
increase compared to 2011 and 48% increase compared to 2010. The volume of permit
activity is continuing an upward trend.
Based on the numbers activity in the construction sector of Dublin's economy appears to be
making and sustaining solid gains. Based on this trend Building Standards must continue to
examine its resources, both fiscally and in personnel, to continue to keep up with those
indicators.
2) Total Number of Building Permits Issued for New Residential Dwelling Units
(Incl. Single Family and Multi - Family)
*2013 figure represents data collected as of August 31, 2013
Building 3 -68 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Building Standards
PERFORMANCE MEASURES: CONTINUED
The total number of new residential building permits increased from 2008 to 2012
approximately 127 %. The lowest numbers of permits were issued in 2008. This was a drastic
decrease from the 2007 high of 154 new residential dwelling permits issued. It appears that
we are on track to match or exceed the 2007 permits issued for 2013.
A good indicator of construction growth is in residential sector construction. While we have
seen a drastic decrease from 2007 numbers, the City has seen a marked trend upward since
the low 2008. This bodes well for the amount of permit activity that Building Standards will
continue to see for the near term. Generally speaking, after construction of these residential
units, there generally is also a trend of remodeling that occurs, mostly in basements of these
buildings. Those basement finishes tend to continue to place a demand on our staff resources
in the form of permit processing, plan review and inspections in the building, electrical and
mechanical trades.
3) Building Permits Issued: Total Square Feet x 1,000 (Commercial and
Residential)
*2013 figure represents data collected as of August 31, 2013
The total number of square feet of construction increased from 2008 to 2012 approximately
31 %. The lowest square feet of construction came in 2010. However, between 2010 and
2012, there was an increase of 106 %.
Building permit fees are primarily based on the square feet of construction space. As a result,
when square foot activity increases, our building permit revenues also increase. Also, as
building permit activity increases, 'over- the - counter" permit activity also increases because of
the need for new associated electrical, mechanical and plumbing permits.
Building 3 -69 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Building Standards
PERFORMANCE MEASURES: CONTINUED
4) Total Number of Building and Electrical Inspections Performed
The total number of building and electrical inspections decreased from 2008 to 2012
approximately 25 %. Compared to a low of 6,321 inspections in 2010, there was an increase
of 54% between 2010 and 2012. While building and electrical inspections usually lag behind
the numbers for building permits issued, it appears that the volume of inspections will
continue the upward trend compared to a few years ago.
Building 3 -70 12/09/13
x`2013 llgure represents data collected as of August 31, 2013
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Land Use and Long Range Planning
STATEMENT OF FUNCTIONS
The division is responsible for the City's land use planning, zoning reviews, code enforcement, and oversight of several boards
and commissions. More importantly, the division is responsible for analyzing the changing needs of the city and identifying and
implementing long range planning objectives that address these needs. This includes identifying trends that need to be
addressed (changes in demographics, attracting and retaining a stable business community, aging infrastructure, etc). Once the
objectives of the project are established, a strategic work plan is created to oversee and implement recommendations that will be
forwarded to various public entities including the Dublin City Council.
All of these activities relate to the following functional areas: review of development proposals; preparing /updating and
implementing the Community Plan; project analysis; area studies; code enforcement; zoning compliance inspections; land use
modeling and impact analysis; capital improvement programming and economic development support; code amendment
preparation; and customer service operations. The mission statement is as follows:
Mission Statement
The Mission of the Land Use and Long Range Planning work unit is to provide professional and technical expertise to guide the
land use decisions of public officials, residents, and the development community. We engage our citizens to establish and realize
a long range vision for Dublin's land use and development character. We facilitate the zoning process through the implementation
of the Community Plan and the administration and enforcement of the City's land use codes.
0111113ECTIVES AND ACTIVITIES
• To be responsive to citizens on planning issues and facilitate a citizen participation process.
• To plan the orderly, high quality growth of the city by implementing the Community Plan.
• To assist economic development activities by providing land use /site design support.
• To assist in the coordination and the implementation of the capital improvement program.
• To manage development proposals through the public hearing process.
• To administer development regulations.
• To be responsive to City Council goals.
• To ensure compliance with all orders of City Council, Planning Commission, Administrative Review Team, Board of Zoning
Appeals, Architectural Review Board, and various special subcommittees, task forces, and other groups.
PERSONNEL DATA
2013
2014
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Land Use & Long Range Planning
1
1
Planning Manager
1
1
Senior Planner
2
2
Planner
4
5
Code Enforcement Supervisor
1
1
Code Enforcement Officer
2
2
Landscape Architect
1
0
Zoning Inspector
1
1
Administrative Assistant
2
1
Staff Assistant
0
1
Office Assistant I
1
1
Office Assistant II
1
1
TOTAL
17
17
PART -TIME /SEASONAL STAFF
Zoning Inspector
1
1
Planning Assistant
4
4
TOTAL
5
5
LULRP 3 -71 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Land Use/Long Range Plans
Office of the Director 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1410
Personal Services
2110
Salaries/Wages
1,150,866
1,193,160
1,181,360
1,175,000
1,171,710
2111
Overtime Wages
7,436
12,500
12,500
10,000
12,500
2112
Other Wages
63,360
90,270
90,270
75,000
113,070
2113
Short Term Disability
0
0
1,800
1,800
0
2120
Employee Benefits
441,743
429,620
429,620
429,000
432,970
2140
Uniforms & Clothing
2,199
4,550
7,939
3,500
4,550
1,665,604 1,730,100 1,723,489 1,694,300 1,734,800
Other Expenses
2201
Conferences /Mileage
23,439
24,000
28,905
28,900
24,000
2211
Meeting Expenses
922
850
850
850
1,050
2320
Communications
10,000
7,500
7,500
5,000
7,500
2330
Rents /Leases
2,889
2,820
3,516
2,820
2,820
2344
Planning Services
120,648
200,000
376,928
260,000
170,000
2349
Other Professional Sery
0
26,000
68,170
26,000
40,000
2351
Maint. of Equipment
629
850
2,400
850
850
2370
Advertising
0
500
500
250
500
2380
Printing and Reproduction
635
4,000
21,865
1,500
1,500
2390
Contractual Services
0
0
10,000
6,000
0
2391
Memberships /Subscriptions
8,454
9,000
9,175
9,000
9,000
2410
Office Supplies
6,660
8,000
9,672
7,000
8,000
2420
Operating Supplies
2,022
4,000
8,032
3,000
4,000
2830
Code Enforcement
5,019
6,500
8,554
6,500
6,500
2910
Refunds
1,260
6,000
6,000
2,000
6,000
182,577 300,020 562,067 359,670 281,720
Capital Outlay
2520 Equipment & Furniture 5,179 2,000 4,268 2,000 0
5,179 2,000 4,268 2,000 0
TOTALS $1,853,360 $2,032,120 $2,289,824 $2,055,970 $2,016,520
3 -72
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Land Use and Long Range Planning
BUDGET SUMMARY:
101 -1410
• Accounts 2110 provides funding for the staffing reflected in the Personnel Data.
• Account 2112 provides wages for the Planning Assistants.
• Account 2201 includes funding for participating in the HTE Users Group conference, planners attending the
national and state planning conferences, consultants for City Council and Planning and Zoning Commission joint
training sessions, training and certification requirements of the Landscape Architect and Landscape Inspectors,
and training and certification requirements for our Code Enforcement Officers.
• Account 2211 provides funding for group meetings sponsored by the City and includes resources for food,
beverages, and associated supplies.
• Account 2320 provides funding for postage for all work units located within the 5800 Building.
• Account 2344 provides funding for planning area studies. Funding has been included for continued studies
related to the Next Dublin project (a long -term study reviewing inter - generational shifts), modifications to the
Community Plan, and various Bridge Street District consulting services.
• Account 2349 provides funding for architectural consulting services for the Administrative Review Team,
supporting the Historic District and the rest of the Bridge Street District, and the West Innovation District. The
services will also be used to provide recommendations for general graphics design for other division projects.
• Account 2391 provides funding for membership fees such as the APA (state and national) and ASLA.
• Account 2420 includes funding for office supplies and supplies for specialized presentations.
• Account 2830 provides funding for mowing services and landscape projects under the supervision of the City's
Zoning Inspectors and Code Enforcement Officers. The majority of these costs are recovered through
assessments.
LULRP 3 -73 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation/ Parks and Open Space
STATEMENT OF FUNCTIONS
The City of Dublin takes pride in providing its residents and visitors the highest quality public parks
to pursue their active and passive outdoor needs. Parks strives to be both environmentally and
economically sound in its management of public areas including parks, gateways and rights -of -way.
OBJECTIVES AND ACTIVITIES
The Division of Parks and Open Space, in partnership with the community, will plan, develop,
and maintain a distinctive, diverse, and readily accessible park system and will lead efforts to
enhance and preserve the natural environment.
PERSONNEL DATA
POSITION TITLE
2013 2014
CURRENT NUMBER ADOPTED
Director, Parks and Open Space
1
1
Parks Administrator
1
1
Landscape Architect
1
1
Contract Specialist
1
1
Operations Specialist
1
1
Nature Education Coordinator
1
1
City Horticulturist
1
1
City Forester
1
1
Maintenance Crew Supervisor
6
6
Maintenance Worker
20
20
Assistant Forester
5
5
Assistant Horticulturist
6
6
Administrative Assistant
1
1
Office Assistant II
1
1
Public Art Conservation /Contract Specialist (1)
1
1
TOTAL
48
48
PART -TIME /SEASONAL STAFF
Intern
0
1
Seasonal Maintenance Worker
41
40
TOTAL
41
41
NOTES AND ADJUSTMENTS
(1) Funding for the Public Art Conservation /Contract Specialist position is allocated fifty percent
(50 %) from this budget and fifty percent (50 %) from the Hotel /Motel Tax Fund.
Parks 3 -75 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Parks and Recreation
Parks and Open Space 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1620
Personal Services
2110
Salaries/Wages
2,651,673
2,828,570
2,809,670
2,750,000
2,957,570
2111
Overtime Wages
106,759
110,000
117,500
117,500
110,000
2112
Other Wages
534,819
581,000
581,000
530,000
581,000
2113
Short Term Disability
0
0
11,400
11,350
0
2120
Employee Benefits
1,264,246
1,260,660
1,260,660
1,260,660
1,241,055
2140
Uniforms & Clothing
57,310
60,610
63,928
60,000
62,380
4,614,807 4,840,840 4,844,158 4,729,510 4,952,005
Other Expenses
2201
Conferences /Mileage
17,718
25,455
25,495
20,000
31,525
2310
Utilities
253,177
242,000
270,583
242,000
239,100
2320
Communications
607
1,200
1,638
800
1,100
2330
Rents /Leases
3,339
5,200
7,217
5,000
5,200
2390
Misc Contractual Services
942,899
1,223,825
1,315,191
950,000
1,342,845
2391
Memberships /Subscriptions
5,588
9,650
9,650
9,650
10,660
2410
Office Supplies
5,496
8,800
8,800
6,000
8,000
2420
Operating Supplies
51,054
66,870
67,761
55,000
66,275
2421
Reforestation
110,847
0
154,562
75,000
0
2432
Park Maintenance
194,613
296,625
303,455
225,000
304,560
2433
Equipment Maintenance
93,758
148,800
150,180
100,000
141,200
2440
Small Tools & Minor Equip
14,509
15,415
16,939
15,000
24,650
2812
Special Projects /Programs
7,872
8,375
8,375
5,000
9,850
1,701,477 2,052,215 2,339,846 1,708,450 2,184,965
Capital Outlay
2510 Land & Land Improvements 59,104 158,600 161,237 80,000 266,000
2520 Equipment & Furniture 65,184 58,350 61,424 50,000 55,470
124,288 216,950 222,661 130,000 321,470
TOTALS $6,440,572 $7,110,005 $7,406,665 $6,567,960 $7,458,440
3 -76
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation/ Parks and Open Space
BUDGET SUMMARY
101 -1620
• Account 2110 includes funding for full -time staff as reflected in the Personnel Data.
• Account 2112 includes funding for staffing seasonal Maintenance Workers reflected in the
Personnel Data and Notes and Adjustments.
• Account 2201 includes funding for training for full -time staff to support parks operations and
provides recertification credits for professional certifications, as well as pesticide applicator
credits and staff training and development.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for
services provided in the City's parks.
• Account 2330 provides funding for miscellaneous equipment rental.
• Account 2390 provides funding for contractual services for arborist work, rights -of -way
maintenance, mulching, plant replacement and additional funds for City buildings and high
visibility landscaped areas.
• Account 2391 provides funding for such memberships and renewals as commercial drivers'
license, pesticide license renewal, arborist license renewal, National Wildlife Society
membership, Landscape Architect license renewal, and reference materials.
• Account 2420 provides funding for supplies such as lumber and hardware, electric and plumbing
supplies, and greenhouse supplies.
• Account 2421 provides for reforestation across the City from funds collected for removal of trees.
• Account 2432 provides funding for soil amendments, sod, grass seed, mulch, fertilizer and
chemicals.
• Account 2433 provides funding for equipment maintenance and repair, including contingency
work associated with Ballantrae water play area, pond aerators, and irrigation systems.
• Account 2440 provides funding for small tools such drills, pole saws, trail cam and battery
replacement, screamer siren prytechnics and launcher pistol replacement for nature control.
• Account 2812 provides funding Arbor Day, Earth Day Activities, Growing Green Expo (Originally
Eco- Dublin Expo), Nature Education and Green Team plantings.
• Account 2510 includes funding for plant materials for beautification projects, Cramer Crossing
limestone slab at entrance, expansion of inground irrigation at Avery and Darree Fields, skate
park repairs, fence repairs and stone wall repairs
• Account 2520 includes funding for additional picnic tables, benches and trash cans. Includes
funds for replacement power washer, walk behind edger, drinking fountain, pond compressor
system, Dingo to include misc attachments, replacement chain saws, sprayers, belt sander,
bucket truck liner & tool holder, chainsaw and brushcutter.
Parks 3 -77 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Office of the Director
STATEMENT OF FUNCTION
Director of Development oversees the Divisions of Economic Development, LU &LRP, Building Standards,
and a team of consultants. The 2014 budget provides for continued emphasis on the key components of
the City's economic development program to include: business retention and expansion; business
attraction; business creation; workforce development; marketing and advocacy (website, marketing, and
communications to Dublin businesses); and managing the City's broadband infrastructure. Significant
changes in the 2014 budget include a new workforce training program, increased international business
programming and the implementation of a 100 -gig backbone fiber project. Economic development efforts
will continue to include activities with various private and public organizations /agencies involved in local,
regional and state -wide economic development; the integration of local economic development objectives
with broader community planning policies and goals; pro - actively engage the development/real estate
community; maintain involvement with community organizations; administer City's incentive programs;
and serve as a local business liaison to assist with development issues.
OBJECTIVES AND ACTIVITIES
• Retain, grow, attract & create industry- focused jobs to ensure financial security of the City.
• Implement and promote development of 7 key business districts: Bridge Street, West
Innovation, Shier Rings Tech Flex, Blazer Research, Metro Center, Perimeter Commerce and
Emerald Corporate as a result of updated zoning, marketing, processes and infrastructure.
• Implement & leverage expertise of industry- specific advisory committees organized in 2014.
• Provide a business retention and expansion program that effectively and pro - actively
communicates to, engages with and involves Dublin businesses in the community & region.
• Expand and promote Dublin Entrepreneurial Center programming and partnerships.
• Implement specific Battelle Study strategies to strengthen the four targeted industry
sectors. Continuously leverage the expertise and efforts of Columbus 2020 for business
attraction and leverage the talent of City staff to respond to leads.
• Effectively communicate with Dublin businesses and the education /training community to
understand access to, availability of and needs regarding a qualified workforce.
• Continually strengthen and improve relations with the commercial development and
corporate real estate community.
• Implement strategies to expand wider use of publicly -owned bandwidth in the Wi -Fi and
Dublink fiber optic systems.
• Assess and adjust organizational functions and processes in order to be development/re-
development friendly while promoting and upholding high - quality growth standards.
• Positively and cooperatively interact with other government agencies and entities.
PERSONNEL DATA
POSITION TITLE
Director of Development (1)
Director of Economic Development (1)
Economic Development Manager
Economic Development Administrator
Administrative Specialist
TOTAL
2013 2014
CURRENT NUMBER ADOPTED
0 1
1 1
5 5
PART -TIME /SEASONAL STAFF
Economic Development Intern 0 1
TOTAL 0 1
NOTES AND ADJUSTMENTS:
(1) — The Director of Economic Development position has been reclassified to the Director of
Development position, and the Economic Development Manager has been reclassified to the Director of
Economic Development position.
Dev 3 -79 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Economic Development
Office of the Director
2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1710
Personal Services
2110
Salaries/Wages
423,725
436,200
436,200
436,200
454,345
2111
Overtime Wages
1,519
2,500
2,500
2,000
2,500
2112
Other Wages
0
0
0
0
8,640
2120
Employee Benefits
124,109
126,590
126,590
126,590
115,980
549,353 565,290 565,290 564,790 581,465
Other Expenses
2201
Conference /Mileage
6,776
8,000
8,250
7,000
17,000
2210
Reimbursable Business Ex{
1,920
2,000
2,000
2,000
2,500
2211
Meeting Expenses
24,949
50,000
50,200
30,000
41,000
2320
Communications
1,545
1,750
1,750
1,750
250
2330
Rents /Leases
157,710
221,000
221,000
221,000
221,000
2349
Professional Services
302,448
416,500
571,815
305,000
399,995
2370
Advertising
74,573
79,695
93,476
65,000
90,745
2380
Printing & Reproductions
2,245
9,250
14,450
9,250
7,500
2391
Memberships /Subscriptions
30,417
35,210
35,210
35,210
35,210
2410
Office Supplies
929
2,000
2,668
1,500
2,000
2822
Economic Development
472,771
494,100
602,855
494,100
627,100
2825
Economic Dev Incentives
3,244,586
4,200,000
4,299,190
3,950,000
3,945,825
4,320,869 5,519,505 5,902,864 5,121,810 5,390,125
Capital Outlay
2520 Equipment & Furniture 107 13,500 13,500 13,500 0
107 13,500 13,500 13,500 0
TOTALS $4,870,329 $6,098,295 $6,481,654 $5,700,100 $5,971,590
C1:Ii;
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Office of the Director
BUDGET SUMMARY
101 -1710
• Account 2110 provides funding for staffing reflected in the Personnel Data.
• Account 2201 includes travel /training and certification courses for staff and one
international mission with Columbus 2020.
• Account 2210 includes funds for business meeting expenses for luncheons with
developers, business leaders, prospective industries, etc.
• Account 2211 provides funding for group meetings sponsored by the City.
• Account 2330 provides funding for the City's contribution to office, conference and
training spaces at the Dublin Entrepreneurial Center.
• Account 2349 includes funding for consultation related to economic development,
continued Wi -Fi and fiber expansions, telecommunications engineering and wireless
consulting, marketing and workforce development consulting.
• Account 2370 includes funds for marketing and advertising focused on targeted industry
attraction efforts including print and web advertising.
• Account 2380 funds printed projects, site selection materials, business retention packets
and event invitations for economic development.
• Account 2391 provides funding for such memberships as with the Dublin Chamber of
Commerce, TiE Ohio, Mid -Ohio Development Exchange, Columbus 2020, TechColumbus,
Xceligent, etc.
• Account 2822 includes funds to support economic development programs including
regional outreach, business appreciation, economic outlook, business attraction,
retention and expansion; along with regional and joint partnerships, including
TechColumbus. This account also includes expenses associated with DubLink operations,
maintenance and right -of -way acquisition.
• Account 2825 reflects funding for economic development incentives in accordance with
executed Economic Development Agreements.
Dev 3 -81 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Office of the Director
PERFORMANCE MEASURES:
1) Total Number of Jobs Retained through Economic Development Agreements
This measure shows that through the execution of Retention /Expansion Economic Development
Agreements (EDAs), the City is successful at retaining employers at risk of moving from Dublin. This
does not include companies renew leases without requesting incentives from the City to do so.
2) Total Number of Jobs Created through Economic Development Agreements
This measure shows that through the execution of Attraction EDAs, the City is successful at recruiting
new employers to Dublin.
Jobs New
Year EDAs Retained Jobs
2012
5
711
299
2011
12
638
970
2010
7
917
249
2009
7
541
372
2008
10
902
440
2007
9
110
937
2006
11
1097
610
2005
11
804
1,756
2004
9
478
530
81 6,198 6,163
3) City of Dublin 43017 Unemployment Rate — Civilian Labor Force data
July 2013 5.1%
A high rate of unemployment indicates limited employment opportunities in a labor market that
is in a situation of oversupply. A low rate of unemployment indicates a tight labor market,
potential scarcity of skilled labor, and future cost pressures from wage demands from workers.
Ideally, 5.5% is an acceptable percentage. Anything above 8% or below 5% is challenging.
4) City of Dublin Commercial Office Vacancy Rate
June 2013 1 14.9%
Vacancy Stabilization is considered 12.5 %. Dipping below 10% indicates the need for more office
product /new development, and rental rates typically begin to rise and get increasingly
competitive. Getting above 13% indicates it's a renter's market, and rates are typically
competitive. Anything consistently about 17% requires deeper analysis to understand if there is a
great overall issue driving the high rate (a spike in new buildings added to inventory, aging
buildings going empty, crime, unrealistic pricing, surrounding infrastructure problems, recent
change in building values or taxes, recent and proximate new inventory competition, etc).
5) Annual Number of Retention Visits Conducted
FY 2012* 837
The goal is to have meaningful interactions with as many companies as possible annually. This is
accomplished through 1 -on -1 meetings, tours, conversations to discuss and solve issues, and
recognitions. The Economic Development Division's annual goal is 500 visits.
Dev 3 -82 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Office of the Director
STATEMENT OF FUNCTIONS:
Administrative Services provides direction and oversight to Court Services, Records
Management, Information Technology, Facilities Management and Fleet Management.
OBJECTIVES AND ACTIVITIES
• To provide leadership and direction to the staff within Information Technology, Fleet
Management, Court Services and Facilities Management.
• To ensure the City's goals and strategic objectives are reached in each of the functional
areas in an efficient, effective and responsive manner.
• To provide appropriate learning and development opportunities to employees and
employee teams.
• To provide citywide special project support as needed.
PERSONNEL DATA
POSITION TITLE
Director, Administrative Services
Administrative Specialist
TOTAL
PART -TIME /SEASONAL STAFF
Intern (1)
TOTAL
2013 2014
CURRENT NUMBER ADOPTED
1 0
1 0
2 0
1 0
1 0
NOTES AND ADJUSTMENTS
While the Department of Administrative Services remains within the City's organization chart,
the position of Director of Administrative Services has been reclassified to the Assistant City
Manager position and serves in the Office of the City Manager. The Administrative Specialist
position has been moved into the Office of the Public Service Director.
Admin Services 3 -83 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Administrative Services
Office of the Director 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1910
Personal Services
2110
Salaries/Wages
171,291
177,050
177,050
177,050 0
2111
Overtime Wages
65
1,000
1,000
100 0
2112
Other Wages
3,732
5,000
5,000
5,000 0
2120
Employee Benefits
50,208
51,830
51,830
51,830 0
225,296 234,880 234,880 233,980 0
Other Expenses
2201
Conference /Mileage
4,071
3,300
3,655
3,300 0
2211
Meeting Expenses
292
1,000
1,500
1,000 0
2320
Communications
34
200
200
200 0
2391
Memberships /Subscriptions
-968
1,450
1,450
1,450 0
2410
Office Supplies
541
1,000
1,308
1,000 0
2420
Operating Supplies
1,389
1,000
1,000
1,000 0
2812
Special Projects /Programs
5,081
2,000
2,100
2,100 0
10,440 9,950 11,213 10,050 0
TOTALS $235,736 $244,830 $246,093 $244,030 $0
M1
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Office of the Director
BUDGET SUMMARY
101 -1910
• Account 2110 provides funding for staffing reflected in the Personnel Data.
• Account 2111 provides overtime funding to support Community Services Advisory
Commission (CSAC) or other evening /weekend meetings or events.
• Account 2112 provides one intern position to support the Office of the Director.
• Account 2391 provides funding for memberships including International City/County
Management Association (ICMA) and Ohio City/County Management Association (OCMA).
Admin Services 3 -85 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Information Technology
STATEMENT OF FUNCTIONS
Mission Statement: Enabling our customers to meet the needs and desires of the community by optimizing
the use of appropriate and forward thinking technology solutions that are aligned with citywide goals and
objectives.
The administration of the City's information technology is the responsibility of the Director of Information
Technology (IT). This involves planning, maintaining, developing, overseeing and managing the City's
local area and wide area networks, wireless access, the IBM iSeries Systems, all personal computers,
printers, copiers, the citywide telephone system, mobile phones, mobile devices, and any other technology
related issue. IT must also enhance and promote the utilization of technology so that city operations
realize the benefits of using technology as a tool. On a citywide basis technology is analyzed to determine
how it could affect improvements in productivity and decision - making, increase staff and citizen safety,
and enhancements to all City services. This function continues to grow with the expectation of efficiencies
and innovation that technology can provide to meet city needs. The ultimate goal of the Information
Technology Division is to continually strive towards improving our quality of service and value to the
organization and to be viewed as a business partner with the other City Divisions.
OBJECTIVES AND ACTIVITIES
• Provide vision, leadership and direction for evaluating and re- evaluating current and emerging
technologies and implementing cost - effective technology solutions.
• Enhance services to the entire Dublin community through the appropriate and proactive use of
technology.
• Provide a reliable infrastructure /network to effectively and efficiently use technologies.
• Provide timely and efficient technical support to all work units.
• Become a business enabler and partner with work units by assisting them in operational
improvements, through an understanding of their business processes and needs and managing the
implementation of technology solutions to meet those needs.
• Provide comprehensive project management services for implementing technology solutions, including
procurement, contract negotiations, professional services, software integration and project status
reporting
• To provide technology solutions that meet overall City objectives.
• Develop and retain motivated, competent staff to meet these business objectives.
PERSONNEL DATA 2013 2014
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Information Technology 1 1
Geographic Info Systems Administrator 1 1
Senior GIS Analyst (1) 1 2
GIS Analyst (1) 1 0
Support Services Administrator 1 1
Support Services Analyst 2 2
Network Operations Manager 1 1
Network Administrator 1 1
Information Technology Project Leader 2 2
Software Application Specialist 1 1
Administrative Assistant 1 1
TOTAL 13 13
PART -TIME /SEASONAL STAFF 0 1
Intern (GIS) 1 1
Intern (Support Services) 1 2
TOTAL
NOTES AND ADJUSTMENTS:
(1) —The GIS analyst upgrade to Senior GIS Analyst is currently under review by HR.
Info Tech 3 -87 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Administrative Services
Information Technology
2012 2013
2013 2013
2014
943,950
Actual Budget
Revised Budget Estimate
Budget
101 -1920
12,363
12,000
12,000
Personal Services
2110
Salaries/Wages
849,972
946,600
943,950
935,000
966,900
2111
Overtime Wages
12,363
12,000
12,000
8,000
12,000
2112
Other Wages
14,482
12,770
12,770
11,000
25,540
2113
Short Term Disability
0
0
2,650
2,650
0
2120
Employee Benefits
296,656
324,500
324,500
315,000
303,125
1,173,473
1,295, 870
1,295, 870
1,271,650
1,307,565
Other Expenses
2201
Conference /Mileage
25,008
29,270
29,270
25,000
28,420
2320
Communications
360,048
396,005
420,378
396,000
390,985
2330
Rents /Leases
91,071
91,030
92,389
91,030
68,520
2349
Professional Services
281,772
318,960
671,788
318,960
850,690
2351
Maint. of Equipment
683,534
700,000
744,007
700,000
700,000
2391
Memberships /Subscriptions
4,857
6,300
6,300
5,000
6,300
2410
Office Supplies
2,906
4,000
4,775
3,000
4,000
2420
Operating Supplies
96,358
87,000
87,171
87,000
95,000
1,545,554
1,632,565
2,056,078
1,625,990
2,143,915
Capital Outlay
2520
Equipment & Furniture
948
1,000
1,000
1,000
1,000
948
1,000
1,000
1,000
1,000
TOTALS
$2,719,975
$2,929,435
$3,352,948
$2,898,640
$3,452,480
09
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Information Technology
BUDGET SUMMARY
101 -1920
• Account 2110 provides funding for the staffing reflected in the Personnel Data.
• Account 2201 provides funding for conferences and training including software
conferences, training in network security and virtual servers, Sungard annual conference,
Windows 7 certification, GIS training and conferences.
• Account 2320 includes funds for citywide phone usage, citywide cellular phone usage,
mobile phone management, and mobile computing fees for Police, Building Standards,
Planning (Code Enforcement), Engineering, Facilities Management and Streets and
Utilities.
• Account 2330 includes the rent and leasing of network rack and office space for the data
center at the Metro Data Center.
• Account 2349 provides for computer consulting services for the implementation of new
applications; to enhance present application usage; and for special projects when specific
expertise is desired and /or to augment the staffing assignments due to workload.
Significant new projects for 2014 include the new Police Records / Dispatch / Mobile
solution, and a new HR and Payroll system.
• Account 2351 provides funding for hardware and software maintenance fees.
• Account 2391 provides funding for memberships to software user groups and provides
funding for technical manuals, subscriptions.
• Account 2420 provides funding for general operating supplies, citywide toner costs and
the costs associated with the large format scanner in Engineering.
Info Tech 3 -89 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Court Services
STATEMENT OF FUNCTIONS
Court Services serves as the judicial branch of the City. Court Services is responsible for monitoring
all court operations including the collection of fines, preparing the court docket, and processing all
parking, traffic, and criminal citations. As a sentencing alternative, Adult Probation, Adult and
Juvenile Diversion, Adult and Juvenile Traffic Diversion, and Provided No Conviction programs are
offered. Court Services is also responsible for implementing and operating the City's Records
Management Program, which includes both on and off -site central storage, destruction of records in
accordance with the City of Dublin's retention schedule and document imaging services.
OBJECTIVES AND ACTIVITIES
• To provide the highest level of quality service to our customers, both internal and external.
• To enforce court orders.
• To maintain high levels of accuracy on all court records.
• To effectively administer the adult probation, adult and juvenile diversion, juvenile traffic
diversion, and the provided no convictions programs.
• To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases
and in processing court documents.
• To effectively monitor all sentencing alternatives cases for compliance with court orders.
• To maintain harmonious relations between the Magistrates, the prosecutors, the Police and
the court staff in order to better serve the public.
• To maintain secure and orderly courtroom operations.
• To provide information and outreach about the criminal justice system to the public.
PERSONNEL DATA
Court Administrator (1)
Community Justice Officer
Court Clerk (2)
Staff Assistant (3)
TOTAL
PART -TIME /SEASONAL STAFF
Court Clerk (4)
TOTAL
2013 2014
CURRENT NUMBER ADOPTED
1 1
4 4
1 1
1 1
NOTES AND ADJUSTMENTS
Court Services also performs the additional duties of Records Management to comply with conditions set forth
in the Ohio Revised Code. Salaries, wages and benefits have been allocated to Court Services and Records
Management for each position as follows:
(1) Allocates fifty percent (50 %) to Court Services and fifty percent (50 %) to Records Management.
(2) One Clerk position was vacated near the end of 2012 after publication of the 2013 Operating Budget.
After review, the position was not re- filled as full -time but instead as a part-time position.
(3) Allocates seventy-five percent (75 %) to Court Services and twenty-five percent (25 %) tc
Records Management.
(4) Temporary part time position with possibility of permanent part time after review in one year.
Adm /Court 3 -91 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Administrative Services
Court Services
2012 2013
Actual Budget
2013 2013
Revised Budget Estimate
2014
Budget
101 -1930
2111 Overtime Wages 1,347
2,500
2,500
Personal Services
2110 Salaries/Wages 233,648
251,700
251,700
220,000
217,155
2111 Overtime Wages 1,347
2,500
2,500
1,000
2,500
2120 Employee Benefits 76,015
78,900
78,900
70,000
68,110
311,010
333,100
333,100
291,000
287,765
Other Expenses
2201
Conference /Mileage
2,263
3,000
3,400
2,500
3,000
2320
Communications
2,554
3,000
4,750
3,000
3,000
2345
Legal Services
2,117
3,000
3,000
2,500
3,000
2349
Professional Services
52,485
76,000
79,975
76,000
81,500
2351
Maint. of Equipment
260
300
300
300
300
2390
Misc Contractual Services
2,884
6,000
6,030
6,000
6,000
2391
Memberships /Subscriptions
543
700
700
700
700
2410
Office Supplies
1,489
2,500
3,350
2,000
2,500
2420
Operating Supplies
3,886
4,500
4,500
4,500
8,000
2910
Refunds
0
50
50
50
50
68,481 99,050 106,055 97,550 108,050
Capital Outlay
2520 Equipment & Furniture 0
0
0
0
10,000
0
0
0
0
10,000
TOTALS $379,491
$432,150
$439,155
$388,550
$405,815
3 -92
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Court Services
BUDGET SUMMARY:
101 -1930
• Account 2110 provides funding for the staffing reflected under Personnel Data.
• Account 2111 provides funding for overtime at special events only. Staff flexes their hours
to eliminate overtime as a result of Mayor's Court on Tuesday evenings.
• Account 2201 provides funding for staff training and conferences.
• Account 2345 provides funding for services provided by the Delaware County Prosecutor's
Office, the Franklin County Public Defender's Office and Union County Public Defender's
Office.
• Account 2349 includes funds for prisoner boarding and medical services at the Franklin
County Jail, the City's share of the Franklin County Municipal Court's operational costs,
interpreter's fees, and fees for use of a full time magistrate.
• Account 2390 provides funding for witness fees and bank fees for accepting credit cards.
• Account 2420 provides funding for specific supplies that are necessary to court operations
such as court pockets, citations and criminal complaint forms.
• Account 2520 provides funding for a digital recording system to replace the current one in
the Justice Center Courtroom.
Adm /Court 3 -93 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Court Services
PERFORMANCE MEASURES:
1) Percent of Juveniles Successfully Completing Diversion Program
Percent of Juveniles Who Have Successfully
Completed The Diversion Program
FY 2008
FY 2009
FY 2010
FY 2011
FY 2012
This measurement is reflective of the percentage of juveniles who completed all of the
required conditions of the diversion program and did not re -offend during the 6 months the
case remained open. It is also used as a benchmark to ensure that the City is providing the
appropriate level of client- service.
Adm /Court 3 -94 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Records Management
STATEMENT OF FUNCTIONS
Records Management was established to maintain efficient methods for storage and retrieval of
documents and to eliminate the unnecessary retention of obsolete records. As part of Records
Management, a central storage facility was created to reduce the amount of prime office space being
utilized by active and inactive records. Operated by Court Services, the central storage facility allows for
active and inactive records to be examined, archived and /or scheduled for destruction in accordance
with the procedures established in the Ohio Revised Code and standards accepted by the City of Dublin
Records Commission. Records Management also supervises document imaging services.
OBJECTIVES AND ACTIVITIES:
Records Management
• To provide the highest level of quality service to our customers, both internal and external.
• To continue to develop and implement Records Management policies to provide consistency in
maintaining records for the City of Dublin.
• To continue to micro -image permanent documents for archival and historical purposes.
• To effectively administer a central storage facility for archival of active and inactive records and
the scheduled destruction of obsolete records.
• To assist all City work units in maintaining records in accordance with Ohio Revised Code and
standards accepted by the City of Dublin Records Commission.
• To assist with the City of Dublin's eco- friendly day by providing a company to shred residents'
documents.
PERSONNEL DATA 2013 2014
POSITION TITLE CURRENT NUMBER ADOPTED
(1)
NOTES AND ADJUSTMENTS
(1) The Court Administrator allocates fifty percent (50 %) of their time to Records Management, and
the Staff Assistant allocates twenty -five (25 %) of their time to Records Management.
Adm /Records Mgmt 3 -95 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Administrative Services
Records Management 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1931
Personal Services
2110 Salaries/Wages
2111 Overtime Wages
2120 Employee Benefits
Other Expenses
2201
Conference /Mileage
2349
Professional Services
2351
Maint. of Equipment
2390
Misc Contractual Services
2391
Memberships /Subscriptions
2410
Office Supplies
50,384
53,300
53,300
53,300
81,060
280
250
250
250
0
20,896
21,340
21,340
21,340
24,000
71,560
74,890
74,890
74,890
105,060
0
500
500
0
500
23,810
40,000
55,000
30,000
40,000
3,708
3,900
3,900
3,800
3,900
5,526
7,500
8,986
7,500
6,000
270
300
300
300
300
1,073
2,000
2,700
1,500
2,000
34,387 54,200 71,386 43,100 52,700
Capital Outlay
2520 Equipment & Furniture 0 15,000 30,850 15,000 0
0 15,000 30,850 15,000 0
TOTALS $105,947 $144,090 $177,126 $132,990 $157,760
3 -96
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Records Management
BUDGET SUMMARY
101 -1931
• Account 2110 provides funding for staffing allocations as provided under the Personnel Data -Notes
and Adjustments section.
• Account 2349 provides funding for the scanning of permanent records and frequently accessed
records.
• Account 2351 provides funding for maintenance contracts for software and two microfilm readers.
• Account 2390 provides funding for off -site records storage for microfilmed originals and historical
paper documents, and on -site records destruction.
Adm /Records Mgmt 3 -97 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Records Management
PERFORMANCE MEASURES:
1) Percent of Records Stored in City Storage Facility Destroyed as Scheduled
FY 2013* 1 100%
*Only includes records stored in Justice Center, not those held by individual employees.
This measurement reflects the percentage of cubic foot boxes in storage at the Justice Center that are
destroyed each year according to the City's retention schedule. Retaining records beyond their retention
date can create unnecessary storage issues as well as potential liability issues.
Adm /Records Mgmt 3 -98 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services/ Facilities
STATEMENT OF FUNCTIONS
The Facilities Work Unit is charged with protecting the City's investment in public buildings by
insuring that both the appearance and functions are preserved. This is accomplished by adhering to
proper preventive maintenance programs, performing repairs in a professional manner and as
quickly as possible, maintaining a safe and clean environment for building occupants and visitors,
and by seeking the most efficient utilization of space and energy resources.
OB3ECTIVES AND ACTIVITIES
• To establish and implement a proactive preventive maintenance program.
• To perform regular inspections of City facilities and equipment.
• To provide custodial services in City facilities, utilizing green cleaning practices as much as
possible.
• To perform repairs to equipment and facility components.
• To provide oversight for facility construction and renovation projects.
• To perform citywide space needs evaluation, planning and design.
• To reduce energy consumption in City facilities by introducing best practices in conservation
and installing efficient mechanical and electrical systems.
PERSONNEL DATA
POSITION TITLE
2013
CURRENT NUMBER
2014
ADOPTED
Facilities Manager
Operations Administrator
Maintenance Crew Supervisor
Maintenance Worker
Custodians
Staff Assistant
TOTAL
PART - TIME /SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
1 1
2 2
4 4
6 6
1 1
15 15
4 4
4 4
Facilities 3 -99 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Administrative Services
Facilities Management 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -1940
Personal Services
2110
Salaries/Wages
825,705
853,800
849,900
849,900
865,435
2111
Overtime Wages
20,667
25,000
25,000
20,000
25,000
2112
Other Wages
76,265
59,400
59,400
50,000
59,900
2113
Short Term Disability
0
0
3,900
3,900
0
2120
Employee Benefits
310,778
317,150
317,150
310,000
315,795
2140
Uniforms & Clothing
12,659
11,600
11,898
11,600
11,600
1,246,074 1,266,950 1,267,248 1,245,400 1,277,730
Other Expenses
2201
Conference /Mileage
3,025
6,300
10,350
3,500
7,100
2211
Meeting Expenses
0
250
280
250
250
2310
Utilities
359,430
430,000
535,819
410,000
430,000
2320
Communications
2,254
5,900
6,369
2,500
5,900
2330
Rents /Leases
4,592
4,000
4,000
4,000
4,000
2350
Maint. of Facilities
103,782
150,000
178,066
150,000
183,390
2390
Misc Contractual Services
176,907
222,900
280,547
222,900
222,900
2391
Memberships /Subscriptions
431
820
820
820
820
2410
Office Supplies
2,671
3,000
4,000
1,500
3,000
2420
Operating Supplies
133,941
134,500
152,805
134,500
134,500
2440
Small Tools & Minor Equip
3,315
4,300
7,235
4,300
7,300
790,348
961,970
1,180,291
934,270
999,160
Capital
Outlay
2520
Equipment & Furniture
2,166
3,000
3,000
3,000
48,500
2530
Bldgs. & Other Structures
0
0
0
0
0
2,166 3,000 3,000 3,000 48,500
TOTALS $2,038,588 $2,231,920 $2,450,539 $2,182,670 $2,325,390
3 -100
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services/ Facilities
BUDGET SUMMARY
101 -1940
• Account 2110 provides funding for full -time staffing reflected in the Personnel Data.
• Account 2111 provides funding for overtime wages to provide staff coverage for
maintenance projects, emergency call -ins and special events.
• Account 2112 provides funding for Seasonal Maintenance Workers who maintain restrooms
and shelters in the parks during the spring and summer.
• Account 2201 provides funding for staff training and professional development. Increase in
funds to train additional staff on maintaining the Compressed Natural Gas fuel site.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for
City facilities with the exception of the Community Recreation Center (charged to the DCRC
facility account).
• Account 2320 provides funding for postage for the Service Center mail meter and funds for
express mail and courier services.
• Account 2350 includes funding for ongoing general maintenance of City-owned facilities
except for the Community Recreation Center and outdoor pools, which have their own
funding source. Additional funding reflects transfer of responsibility for maintaining security
cameras and door access system from the Information Technology Division.
• Account 2390 includes funding for preventive maintenance contracts for mechanical systems
throughout City-owned facilities and cleaning services for carpet, resilient flooring and
windows.
• Account 2420 includes funding for custodial and maintenance supplies.
• Account 2440 includes funding for maintenance tools and small custodial equipment.
• Account 2520 includes funding for tables, chairs, desks, etc., for various City buildings.
Facilities 3 -101 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Volunteer Resources
STATEMENT OF FUNCTIONS:
Volunteer Resources supports the achievement of meaningful, inclusive community engagement
through innovative service opportunities that support and enhance City services and Dublin's
quality of life.
OBJECTIVES AND ACTIVITIES
• To provide a comprehensive, citywide volunteer program, to allow citizens an
opportunity for service within their community.
• To continue to be recognized as a national model for engaging citizens in a effective
community and government involvement with committed passionate community
members and staff leadership.
• To operate under the following values:
Belonaing - Fostering a sense of community belonging.
Engaging - Engaging residents in city government to build relationships and
leadership.
Enriching - Enriching people's lives through service.
Outstanding - Innovation and recognition.
Learning - Emphasis on learn- and -serve programming, focusing on local
government learning.
Developing - Building special connections with youth.
Supporting - Developing fiscally responsible opportunities for enhancing City
services and the community's quality of life.
Connecting — In partnership with Economic Development and Events sponsorships,
help to connect Dublin businesses to the community increasing their role of
corporate citizenship /resident and potential long term commitment to Dublin.
PERSONNEL DATA 2013 2014
POSITION TITLE CURRENT NUMBER ADOPTED
Volunteer Administrator
Administrative Assistant
1 1
TOTAL
2 2
PART - TIME /SEASONAL STAFF
Intern
TOTAL
1 1
1
Volunteer Resources 3 -103 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Volunteer Resources
Volunteer Resources 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
101 -2010
Personal Services
2110
Salaries/Wages
121,692
123,800
123,800
123,800
129,190
2111
Overtime Wages
619
2,000
2,000
1,000
2,000
2112
Other Wages
4,955
8,800
8,800
7,000
8,800
2120
Employee Benefits
30,902
30,700
30,700
30,700
35,265
158,168 165,300 165,300 162,500 175,255
Other Expenses
2201
Conference /Mileage
1,520
2,500
2,500
2,500
2,500
2211
Meeting Expenses
0
1,500
1,500
500
2,500
2330
Rents /Leases
0
1,000
1,000
0
1,000
2349
Professional Services
774
1,600
2,600
1,800
3,000
2370
Advertising
0
400
797
400
800
2380
Printing & Reproductions
3,924
5,000
4,000
4,000
5,000
2391
Memberships /Subscriptions
336
500
500
500
500
2410
Office Supplies
457
1,200
1,264
900
1,400
2420
Operating Supplies
254
1,600
1,700
800
5,200
2812
Special Projects /Programs
12,061
14,000
14,000
14,000
16,000
19,326 29,300 29,861 25,400 37,900
TOTALS $177,494 $194,600 $195,161 $187,900 $213,155
3 -104
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Volunteer Resources
BUDGET SUMMARY
101 -2010
• Account 2110 provides funding for full -time staffing reflected in the Personnel Data.
• Account 2111 provides overtime funding to supervise volunteer service projects.
• Account 2112 provides for one intern position to support volunteer programs.
• Account 2349 provides funding for necessary background checks for unsupervised
volunteers, and specialized volunteer training such as CPR /First Aid.
• Account 2380 provides funding for printing needs such as training manuals; signage and
posters; identification badges, cards and specialty papers; photography and miscellaneous
printing /copying needs.
• Account 2420 provides funding for operating supplies such as safety lights, protective
gloves /goggles and first aid supplies, as well as a request for a City of Dublin identification
badge maker machine for on and offsite usage.
• Account 2812 provides funding for citywide volunteer and corporate volunteer recognition
presentations, programs and award items; teen service support; program support and
promotion, and volunteer on -site event management needs.
Volunteer Resources 3 -105 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Volunteer Resources
PERFORMANCE MEASURES:
1) Dollar Value of a Volunteer Hour
City of Dublin
Known City of Dublin volunteer
hours per year average 43
National value: $22.14 per hr*
$952,000 ($22.14 x 43,000 hrs) for
Dublin, OH
State value: $19.23 per hr*
$826,890 ($19.23 x 43,000 hrs) for
Dublin OH
*2013 figures from The Independent Sector /Bureau of Labor Statistics
Industry standard figures are used in the above table. Customarily, the field of volunteer
administration utilizes the national figure of $22.14 per volunteer hour. The Independent
Sector /Bureau of Labor Statistics updates the figures regularly based on national labor statistic
research.
2) Percent of City Programs Utilizing Volunteer Services
Of the 27 departments /divisions that make up the City of Dublin (based on the 2011
organization chart) there are currently 18 departments /divisions utilizing City volunteers. This
represents 66% of the entire organization.
3) Percent of Volunteers Very Satisfied or Satisfied with their Overall Volunteer
Experience who, based on their current experience, will continue to volunteer
2013 Volunteer Resources Survey Responses* 99%
* Survey results as of September 2013
Volunteer Resources 3 -106 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Streets and Utilities
STATEMENT OF FUNCTIONS
Streets and Utilities is the direct responsibility of the Director of Streets & Utilities, who reports
to the Director of Public Service. Minor repairs and maintenance to the City's streets are
charged to this program as is snow plowing and street salting. Programs include mosquito
control and guardrail repair /replacement (as a result of accidents) and support to special
events.
OBJECTIVES AND ACTIVITIES
• Actively pursue cost comparisons between in -house staff and outsourcing.
• Provide well- maintained streets and rights -of -way ensuring safe travel and enhancing
the beauty of the City.
• Clean all City streets four times per year to enhance the neighborhoods and construction
areas.
• Plan, coordinate, and execute all special events activities in a professional and
economical manner.
• Continued development of a comprehensive inspection procedure for catch basins,
manholes, guardrails, vegetation control, trash pick -up and pavement conditions.
PERSONNEL DATA
POSITION TITLE
2013 2014
CURRENT NUMBER ADOPTED
Director, Streets and Utilities (1)
1
1
Operations Administrator (2)
1
1
Maintenance Crew Supervisor (2)
3
3
Maintenance Worker
11
13
Administrative Assistant
1
1
Office Assistant II
1
1
Office Assistant I
1
1
TOTAL
19
21
PART - TIME /SEASONAL STAFF
Seasonal Maintenance Worker 10 10
TOTAL 10 10
NOTES AND ADJUSTMENTS
(1) The Director's wages are allocated fifty percent (50 %) to this budget, twenty -five percent
(25 %) to Solid Waste (101) and twenty -five percent (25 %) to the Sewer Fund (620).
(2) The Operations Administrator and Maintenance Crew Supervisors are allocated to multiple
budgets, including the Street Maintenance and Repair Fund, Solid Waste, and the Water
and Sewer Funds.
Street Mtc 4 -1 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Street Maint & Repair
Public Service
Streets and Utilities 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
210 -1320
Personal Services
2110
Salaries/Wages
1,120,405
1,148,100
1,097,350
1,097,350
1,301,050
2111
Overtime Wages
77,725
93,700
113,700
93,700
93,700
2112
Other Wages
136,806
175,000
175,000
140,000
200,140
2113
Short Term Disability
3,875
0
30,750
30,000
0
2120
Employee Benefits
460,139
466,320
466,320
466,320
514,935
2140
Uniforms & Clothing
19,744
14,090
16,843
14,090
18,365
1,818,694 1,897,210 1,899,963 1,841,460 2,128,190
Other Expenses
2201
Conferences /Mileage
3,207
11,595
14,955
6,000
9,650
2302
Repair Services
1,980
7,500
9,050
7,000
6,500
2320
Communications
0
50
50
0
0
2330
Rents /Leases
4,362
5,800
5,800
4,000
5,800
2349
Other Professional Sery
80,664
90,000
125,541
80,000
102,000
2351
Maint. of Equipment
1,841
3,000
3,000
2,000
1,000
2391
Memberships /Subscriptions
578
705
705
600
705
2410
Office Supplies
4,317
6,400
6,974
5,000
6,400
2420
Operating Supplies
36,428
64,500
78,237
45,000
66,500
2422
Street Salt
337,488
390,540
393,620
390,540
457,480
2428
Special Events
2,889
3,000
3,000
3,000
3,000
2440
Small Tools & Minor Equip
7,994
10,520
12,728
8,000
12,700
481,748 593,610 653,660 551,140 671,735
Capital Outlay
2520 Equipment & Furniture 603 1,200 1,200 500 3,000
603 1,200 1,200 500 3,000
TOTALS $2,301,045 $2,492,020 $2,554,823 $2,393,100 $2,802,925
4 -2
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Streets and Utilities
BUDGET SUMMARY
210 -1320
• Account 2110 provides funding for the staffing reflected in the Personnel Data.
• Account 2112 includes funding for seasonal staff.
• Account 2201 includes funding for training in the following areas: OSHA, vector control,
equipment operation (forklift), Snow Conference in Cincinnati Oh, load securement and
traffic control.
• Account 2302 provides funding for mailbox repairs, and other emergency street and
drainage repairs.
• Account 2330 includes funding for equipment rentals necessary in operations, and the DTN
weather monitoring system.
• Account 2349 includes funding for contracted street sweeping, storm sewer contingency and
the repairs of guardrails due to accidents.
• Account 2391 includes funding for memberships in the American Public Works Association
and the Ohio Certified Public Manager's Association.
• Account 2420 includes funding for operating supplies such as cold mix, hot mix, gravel,
crack sealing materials, curb and catch basin repair supplies and construction materials.
• Account 2422 provides funding for the City's annual purchase of street salt; the budget is
based on the purchase of approximately 6,000 tons of salt at $49.22 per ton plus $4.00 per
ton piling fee, 2,000 tons of enhanced salt at $60.83 per ton, and funding for calcium
chloride and salt brine.
• Account 2440 includes funding for traffic control signage, small power tools and hand tools.
• Account 2520 provides funding for replacement of office chairs.
Street Mtc 4 -3 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering / Transportation Signage
STATEMENT OF FUNCTION
This program is responsible for installing, major repairing, and maintaining all street name signs and
traffic control signs within the public right -of -way, and maintaining all pavement markings such as
crosswalk lines, stop bars, center lines and school zone markings. Also included within this unit is
traffic signal maintenance and operation.
OBJECTIVES AND ACTIVITIES
To provide well- maintained streets that are clearly signed and marked.
PERSONNEL DATA 2013 2014
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Worker 4 4
TOTAL 4 4
Pub Serv/Engineering 4 -5 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Street Maint & Repair
Public Service
Engineering 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
210 -1330
Personal Services
2110
2111
2120
2140
Salaries/Wages
Overtime Wages
Employee Benefits
Uniforms & Clothing
239,247
10,058
82,864
3,771
243,100
10,000
80,300
4,250
240,100
13,000
80,300
4,250
240,100
13,000
80,300
3,800
246,350
11,000
85,175
4,250
335,940
337,650
337,650
337,200
346,775
Other Expenses
2201
Conferences /Mileage
2,861
1,000
1,000
1,000
800
2310
Utilities
21,310
25,750
32,216
25,750
26,000
2349
Other Professional Sery
114,838
125,000
125,000
115,000
125,000
2351
Maint. of Equipment
1,650
2,000
2,000
1,000
2,000
2420
Operating Supplies
1,513
10,000
10,000
2,500
5,000
2430
Repair & Maintenance
123,216
190,000
210,912
100,000
190,000
2440
Small Tools & Minor Equip
2,029
7,000
7,000
4,000
7,000
2441
Signs
92,136
139,000
139,000
110,000
135,000
359,553 499,750 527,128 359,250 490,800
Capital Outlay
2520 Equipment & Furniture 49,101 22,250 22,250 22,250 25,000
49,101 22,250 22,250 22,250 25,000
TOTALS $744,594 $859,650 $887,028 $718,700 $862,575
W.
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering / Transportation
BUDGET SUMMARY
210 -1330
• Account 2110 provides funding for the staffing reflected in the Personnel Data.
• Account 2201 provides funding for local training.
• Account 2310 provides funding for utilities for operation of traffic signals.
• Account 2349 provides funding for contracted long -line and short-line pavement marking
services.
• Account 2430 provides funding for signal head replacements, router for remote
communications with traffic signals, and $180,000 for traffic signal repair and maintenance.
• Account 2441 provides funding for materials and supplies needed for sign fabrication. This
includes materials for latex plotter supplies, and pedestrian ballard replacements.
Pub Sery /Engineering 4 -7 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service/ Highway Maintenance
STATEMENT OF FUNCTIONS:
This program is identical to the street maintenance program as outlined in the street
maintenance section, except this covers work performed on the various state highways located
within the City. The monies utilized for this section are from the State Highway Maintenance
Improvements Fund which is generated by motor vehicle registration fees and gasoline tax
revenues, and can only be spent for this limited purpose.
NOTES AND ADJUSTMENTS
There are no personnel assigned to Highway Maintenance.
Pub Serv/Highway 4 -9 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
State Highway
Public Service
Engineering 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
211 -1330
Other Expenses
2310 Utilities 21,310 25,750 32,216 25,750 25,750
2349 Other Professional Sery 1,522 0 6,396 0 0
22,832 25,750 38,612 25,750 25,750
Capital Outlay
2550 Street Maint. Projects 0 250,000 250,000 0 805,000
0 250,000 250,000 0 805,000
TOTALS $22,832 $275,750 $288,612 $25,750 $830,750
4 -10
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering
BUDGET SUMMARY
211 -1330
• Account 2310 provides funding for the cost of utilities related to the operation of traffic
signals that are located on State highways.
• Account 2550 provides funding for projects approved in the City's Capital Improvements
Program (CIP): Riverside Drive /Hard Road Turn Lane $250,000; Bridge Street School
Flasher $55,000; Dublin /Glick Road Intersection Improvements $500,000.
Pub Sery /Highway /Engineering 4 -11 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Cemetery Maintenance
STATEMENT OF FUNCTIONS:
The City of Dublin recognizes its' responsibility to provide the proper grounds for its permanent
residents by striving to protect and enhance its active and historical cemeteries. Cemetery
Maintenance facilitates the burial process with the greatest of respect and ensures proper care of
these sacred grounds by adherence to the highest of maintenance standards.
OBJECTIVES AND ACTIVITIES
To provide proper burial grounds that reflect Dublin's high standards and to ensure a most
respectful burial process.
PERSONNEL DATA
POSITION TITLE
Maintenance Worker
TOTAL
PART - TIME /SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
2013 2014
CURRENT NUMBER ADOPTED
1 1
1 1
2 2
2 2
Cemetery 4 -13 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Cemetery
Parks and Recreation
Cemetery Maintenance
2012 2013
2013 2013
2014
61,100
Actual Budget
Revised Budget Estimate
Budget
212 -1621
4,652
5,000
5,000
Personal Services
2110
Salaries/Wages
61,577
61,100
61,100
61,100
62,310
2111
Overtime Wages
4,652
5,000
5,000
5,000
5,000
2112
Other Wages
27,074
28,320
28,320
20,000
28,320
2120
Employee Benefits
35,134
33,750
33,750
33,750
29,895
2140
Uniforms & Clothing
1,018
2,125
2,125
1,100
2,100
129,455 130,295 130,295 120,950 127,625
Other Expenses
2201
Conferences /Mileage
55
0
0
0
1,000
2310
Utilities
951
930
930
930
930
2349
Other Professional Sery
0
1,000
1,000
1,000
1,000
2351
Maint. of Equipment
1,725
2,000
2,000
1,000
1,500
2380
Printing and Reproduction
0
500
500
0
500
2390
Contractual Services
5,057
6,750
10,850
3,000
6,750
2410
Office Supplies
0
300
300
100
300
2430
Repair & Maintenance
1,646
10,200
10,200
6,000
6,200
9,434 21,680 25,780 12,030 18,180
Capital Outlay
2510 Land & Land Improvements 10,976
33,400
43,355
15,000
64,500
2520 Equipment & Furniture 1,107
0
0
0
0
12,083
33,400
43,355
15,000
64,500
TOTALS $150,972 $185,375 $199,430 $147,980 $210,305
=1
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Cemetery Maintenance
BUDGET SUMMARY
212 -1621
• Account 2110 provides funding for full -time staff allocated to this budget as reflected in the
Personnel Data.
• Account 2112 provides funding for seasonal staff wages.
• Account 2351 provides funding for the repair and maintenance of mower, trimmers and
other miscellaneous equipment used for cemetery maintenance.
• Account 2390 provides funding for the transaction expenses related to the acceptance of
Visa /MasterCard and vault company services. It also includes an additional $5,000 funding
for arborist work.
• Account 2430 includes funding for footers for monuments, grass seed, concrete, topsoil, and
fertilizers. It also includes $2,000 for the aggregates to top dress the Main Cemetery's gravel
drive.
• Account 2510 includes funding for fence and stone wall work, headstone refurbishing,
annuals /perennials, tree planting replacements and mulch. In 2014 it also includes $50,000
for an 81 niche columbarium.
Cemetery 4 -15 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Recreation Services
STATEMENT OF FUNCTIONS
Dublin Recreation Services is responsible for delivering diverse quality programs and services that
promote active lifestyles, learning and the arts that will enhance the quality of life throughout the
community.
OBJECTIVES AND ACTIVITIES
• To provide proactive management, proficiency, and efficiency to all Recreation Services
functions.
• To provide safe quality leisure time activities and opportunities.
• To promote active lifestyles and participation in recreation programs through comprehensive
marketing strategies.
• To maximize accessibility for all citizens of Dublin.
• To provide the highest quality service to the community.
PERSONNEL DATA
POSITION TITLE
2013 2014
CURRENT NUMBER ADOPTED
Director, Recreation Service 1 1
Recreation Services Administrator 1 1
Recreation Program Supervisor 4 4
Recreation Program Coordinator 1 1
TOTAL 7 (1) 7 (1)
PART - TIME /SEASONAL STAFF
Front Desk
3.25
3.25
Intern (2)
1
3
Open Gym & Sports Programs
3
3
Special Events
.25
.25
Pre - School / Youth Camps (2)
15
15.5
Pre - School/ Youth Programs
.50
.50
Teen Camps
3.25
3.25
Teen Programs / Lounge
1.75
1.75
Adult Programs
.25
.25
Senior Programs / Program Assistants
.75
.75
Special Needs
1
1
TOTAL
30 FTE
32.5 FTE
* FE —full-time equivalent rounded to the
nearest quarter
NOTES AND ADJUSTMENTS
(1) The full -time positions are allocated between this budget, the Dublin Community Recreation
Center budget, and the Swimming Pool budget.
(2) Increase to the FTE's allocated for recreation Intern positions inadvertently not included in 2013.
The remaining .5 FTE additions are to accommodate an additional week of summer camp program
based on the Dublin City Schools' 2014 schedule.
Recreation 4 -17 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Recreation
Parks and Recreation
Recreation
2012 2013
2013 2013
2014
555,000
Actual Budget
Revised Budget Estimate
Budget
213 -1630
28,889
3,000
3,000
Personal Services
2110
Salaries/Wages
434,978
517,000
555,000
555,000
589,470
2111
Overtime Wages
28,889
3,000
3,000
3,000
3,000
2112
Other Wages
495,595
590,000
590,000
500,000
550,000
2113
Short Term Disability
3,781
0
8,800
6,500
0
2120
Employee Benefits
247,364
269,210
290,000
290,000
285,495
2140
Uniforms & Clothing
7,961
13,570
13,690
12,000
12,450
1,218,568 1,392,780 1,460,490 1,366,500 1,440,415
Other Expenses
2201
Conferences /Mileage
2320
Communications
2330
Rents /Leases
2349
Other Professional Sery
2351
Maint. of Equipment
2370
Advertising
2380
Printing & Reproductions
2390
Misc Contractual Services
2391
Memberships /Subscriptions
2410
Office Supplies
2420
Operating Supplies
2442
Sports Equipment
2840
Special Events
2841
Sr. Citizens Activities
2842
Sports Leagues
2910
Refunds
Capital Outlay
2520 Equipment & Furniture
TOTALS
7,086
7,000
7,000
7,000
7,060
2,252
9,060
9,060
3,000
9,060
102,100
105,710
117,531
100,000
135,845
249,288
318,130
351,196
300,000
324,650
0
1,000
1,000
200
1,000
0
850
1,350
0
850
31,698
22,500
23,161
15,000
32,500
35,419
36,000
36,000
36,000
36,000
2,177
4,480
4,480
2,200
4,410
11,443
14,160
14,816
8,000
14,160
86,332
78,480
84,116
70,000
77,505
2,553
12,900
13,700
12,900
11,000
797
700
800
800
800
24,286
28,655
30,423
25,000
28,655
45,800
54,180
66,639
48,000
56,440
62,768
60,000
60,000
60,000
60,000
663,999 753,805 821,272 688,100 799,935
7,025 13,000 13,300 7,000 2,000
7,025 13,000 13,300 7,000 2,000
$1,889,592 $2,159,585 $2,295,062 $2,061,600 $2,242,350
sm
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Recreation Services
BUDGET SUMMARY
213 -1630
• Account 2110 provides funding for full -time staffing reflected in the Personnel Data and the
Notes and Adjustments.
• Account 2112 provides funding for seasonal staff wages, and includes a funding increase to
accommodate an additional week of Wyandott summer camp — adjusted to accommodate 2014
Dublin City Schools' schedule.
• Account 2320 provides funding for paper and ink for plotter, senior newsletter, and postage.
• Account 2330 provides funding for rental of camp facilities from Dublin City Schools, passenger
bus rentals for senior programs, and mail and copy machine rentals.
• Account 2349 includes an increase for additional preschool sports programs, and anticipated
increase in costs for planned field trips for summer camp. All additional costs will be offset by
additional revenue through fees collected.
• Account 2380 includes funding for the Healthy Brochure (split between this budget and the
Community Recreation Center budget) and will include additional pages for the Dublin Schools
community education programs.
• Account 2390 provides funding for fees to accept credit cards (allocated 50/50 split between
this budget and the DCRC budget).
• Account 2420 provides funding for supplies for programs for summer camps, special needs
programs, teens programs, adult and youth programs, and linens for special events at the
DCRC.
• Account 2842 includes funding for league officials, and for the revenue split with Dublin City
Schools for use of tennis courts for tennis league.
• Account 2520 includes funding for replacements of senior lounge and teen lounge furniture.
Recreation 4 -19 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Community Recreation Center
STATEMENT OF FUNCTIONS
The Dublin Community Recreation Center (DCRC) is a well managed, efficiently operated, state of
the art facility providing the highest standards of organized and open leisure activities to the
residents of Dublin and the Dublin School District. Through well - planned facility management and
programming, the DCRC is committed to the highest level of service for our internal and external
customers.
OBJECTIVES AND ACTIVITIES
• To provide excellent customer service and maximize operational efficiency.
• To provide safe, quality leisure activities and services.
• To provide a combination of open recreation and structured program opportunities.
• Maximize recreational and leisure activities and promote a healthy community.
• To provide a facility, which meets or exceeds all state and local health and safety
requirements, and support environmentally sound practices where reasonably possible.
PERSONNEL DATA
2013
2014
POSITION TITLE
CURRENT NUMBER
ADOPTED
Recreation Service Administrator
3
3
Recreation Program Supervisor
3
3
Membership Services Supervisor
1
1
Recreation Operations Supervisor
1
1
Theater Supervisor
1
1
Recreation Program Coordinator
3
3
Recreation Operations Specialist
2
2
Administrative Assistant
1
1
TOTAL
15 (1)
15 (1)
PART -TIME /SEASONAL STAFF
Wellness Intern (2)
1
0
Reservation Facility Workers
3
3
Fitness /Wellness
10
10
Aquatics
20.75
20
Babysitters
5.5
5.5
Wee Folk Room Front Desk
1.5
1.5
Head Front Desk
6
6
Theater Staff
1
1
Manager on Duty
1.25
1
TOTAL
50 FTE
48 FTE
*FrE— full -time equivalent rounded to the
nearest quarter
NOTES AND ADJUSTMENTS
(1) The full -time positions are allocated between this budget, the Recreation Programs budget,
and the Swimming Pool budget.
(2) A Wellness Coordinator position is allocated twenty-five percent (25 %) to this budget and
seventy-five percent (75 %) to the Employee Benefits Self Insurance Fund. The Wellness
Intern position is removed.
DCRC 4 -21 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Recreation
Parks and Recreation
Community Recreation Ctr 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
213 -1631
Personal Services
2110
Salaries/Wages
755,441
782,600
777,500
700,000
719,575
2111
Overtime Wages
8,105
6,000
6,000
6,000
4,500
2112
Other Wages
1,168,099
1,277,190
1,277,190
1,200,000
1,228,915
2113
Short Term Disability
6,988
0
5,100
5,000
0
2120
Employee Benefits
464,597
489,325
489,325
470,000
499,360
2140
Uniforms & Clothing
8,253
7,330
8,148
6,000
7,830
2,411,483 2,562,445 2,563,263 2,387,000 2,460,180
Other Expenses
2201
Conferences /Mileage
24,109
32,070
38,618
25,000
37,680
2310
Utilities
420,563
612,750
682,129
525,000
500,000
2320
Communications
441
12,200
12,200
10,000
12,200
2330
Rents /Leases
6,220
11,200
12,650
6,000
11,300
2349
Other Professional Sery
205,012
211,800
286,804
211,800
236,015
2351
Maint. of Equipment
0
5,250
5,250
2,500
6,000
2370
Advertising
12,089
15,000
22,181
13,000
15,000
2380
Printing & Reproductions
22,129
36,500
73,465
50,000
39,000
2390
Misc Contractual Services
41,928
42,650
43,678
42,650
42,800
2391
Memberships /Subscriptions
4,752
4,870
4,870
4,870
4,615
2410
Office Supplies
5,013
20,000
26,892
12,000
20,000
2420
Operating Supplies
24,239
31,860
37,226
22,000
31,110
2425
Merchandise for resale
3,912
3,000
3,998
3,000
3,000
2426
Program Supplies
30,278
44,150
51,824
35,000
44,105
2430
Repair & Maintenance
39,757
48,200
50,400
25,000
49,750
2440
Small Tools & Minor Equip
437
2,250
2,250
1,000
2,250
2442
Sports Equipment
52,260
71,875
75,700
60,000
81,325
2910
Refunds
30,470
40,000
40,000
35,000
40,000
923,609 1,245,625 1,470,135 1,083,820 1,176,150
Capital Outlay
2520 Equipment & Furniture 42,902 19,450 21,457 19,450 71,450
42,902 19,450 21,457 19,450 71,450
TOTALS $3,377,994 $3,827,520 $4,054,855 $3,490,270 $3,707,780
4-22
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Community Recreation Center
BUDGET SUMMARY
213 -1631
• Account 2110 provides funding for full -time staffing as reflected in the Personnel Data
and the Notes and Adjustments.
• Account 2112 includes adjustments (reduction) to the funding for lifeguards based on
trend spending analysis conducted this year. Reduction to the DCRC Manager on Duty
position due to adjustments made to coverage between the Pool Manager (morning shift)
and MOD schedule. Funding also included for additional hours for the reservation
assistant to implement the proposed athletic field use policy.
• Account 2201 includes an increase to fund full lifeguard certification (required every other
year) for existing staff and additional swim team coach travel for anticipated swim meets.
All additional swim coach travel costs will be recovered through increased revenue for
swim team participation fees.
• Account 2330 includes funding for rental of a postage machine and copier and reflects an
increase for the rental of a 50 meter pool for the Community Swim Team.
• Account 2349 includes additional funding for payment for USA Swimming fees and all
meet fees paid by participants in the indoor swim team program. Additional funding will
be offset by fees collected by participants.
• Account 2380 includes funding for the Healthy Brochure (split between this budget and
the Community Recreation Center budget) and will include additional pages for the Dublin
Schools community education programs.
• Account 2390 provides funding for cable for the DCRC and fees for accepting credit cards
(allocated 50/50 split between this budget and the DCRC budget).
• Account 2420 provides funding for operating supplies such as pool chlorine, first aid
supplies, and theater operating supplies.
• Account 2426 provides funding for program supplies such as arts and crafts supplies,
aquatic participant certificates, birthday party package supplies, and various training
manuals. Funding reflects a decrease in program supplies due to investments in re-
usable training textbooks in 2013.
• Account 2442 provides funding to replace heavily used fitness equipment, per the rotation
schedule of equipment. All equipment being replaced will be placed into service at other
employee fitness rooms and /or posted online for resale through GovDeals.
• Account 2520 includes funding to replace theater lighting, leisure pool deck furniture,
provide an oven for the Amberleigh Pavilion, and replace the Community Hall chairs and
tables, which are 13 years old and are failing.
DCRC 4 -23 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services /Community Recreation Center — Facilities
STATEMENT OF FUNCTIONS
The Facilities Work Unit is charged with protecting the City's investment in the Recreation Center by
ensuring that both the appearance and functions are preserved. This is accomplished by adhering
to proper preventive maintenance programs, performing repairs in a professional manner and as
quickly as possible, maintaining a safe and clean environment for building occupants and visitors,
and by seeking the most efficient utilization of space and energy resources.
OBJECTIVES AND ACTIVITIES
To establish and implement a proactive preventive maintenance program.
• To perform regular inspections of facilities and equipment.
• To provide custodial services, utilizing green cleaning practices as much as possible.
• To perform repairs to equipment and facility components.
• To provide oversight for certain recreation construction and renovation projects.
• To reduce energy consumption at the Recreation Center by introducing best practices in
conservation and installing efficient mechanical and electrical systems.
PERSONNEL DATA
POSITION TITLE
Maintenance Crew Supervisor
Maintenance Worker
Custodians
TOTAL
PART - TIME /SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
2013 2014
CURRENT NUMBER ADOPTED
1 1
3 3
6 6
10 30
0 0
0 0
Adm /Rec Fac 4 -25 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Recreation
Administrative Services
Facilities Management 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
213 -1940
Personal Services
2110
2111
2112
2120
2140
Salaries/Wages
Overtime Wages
Other Wages
Employee Benefits
Uniforms & Clothing
511,306
10,788
7,666
238,367
9,803
515,450
15,000
0
291,320
8,000
515,450
15,000
0
291,320
8,987
515,450
10,000
0
250,000
8,000
541,235
13,000
0
254,035
8,000
777,930
829,770
830,757
783,450
816,270
Other Expenses
2201
Conferences /Mileage
63
1,700
1,700
100
1,700
2211
Meeting Expenses
0
350
350
0
350
2330
Rents /Leases
2,025
1,500
2,000
1,500
1,500
2350
Maint. of Equipment
64,289
70,250
81,755
60,000
79,750
2390
Misc Contractual Services
206,367
288,100
340,742
220,000
288,100
2420
Operating Supplies
64,902
95,000
108,330
70,000
95,000
2440
Small Tools & Minor Equip
0
1,800
3,000
1,800
1,800
337,646
458,700
537,877
353,400
468,200
Capital Outlay
2520
Equipment & Furniture
0
40,000
40,000
40,000
0
2530
Bldgs. & Other Structures
273,940
332,500
482,082
480,000
444,000
273,940 372,500 522,082 520,000 444,000
TOTALS
$1,389,516 $1,660,970 $1,890,716 $1,656,850 $1,728,470
4 -26
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services /Community Recreation Center — Facilities
BUDGET SUMMARY
213 -1940
• Account 2110 provides funding for full -time staffing as reflected in the Personnel Data.
• Account 2111 provides funding for overtime wages to provide staff coverage for
maintenance projects, emergency call -ins and special events.
• Account 2112 provides funding for seasonal staff wages.
• Account 2350 includes funding for ongoing general maintenance and repair of the
Community Recreation Center (DCRC) as well as HVAC and related equipment repairs.
Additional funding reflects transfer of responsibility from Information Technology to this
budget for maintaining security cameras and door access systems.
• Account 2390 includes funding for preventive maintenance services, technical maintenance
services, duct work cleaning, drain cleaning and contract cleaning services.
• Account 2420 provides funding for custodial supplies, light bulbs, filters, paints and other
miscellaneous supplies to maintain the facility.
• Account 2440 provides funding for small hand tools.
• Account 2530 provides funding to replace the hot water storage tanks, painting the
gymnasium, installing new flooring in the fitness area and Leisure pool, updating some of
the electrical equipment and other renovations.
Adm /Rec Fac 4 -27 12/09/13
THIS PAGE LEFT BLANK INTENTIONALLY
City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police
STATEMENT OF FUNCTIONS
Police, under the direction of the Chief of Police, is comprised of three work units: Operations, Support Services, and
Technical Services. Operations consist of the following: patrol, accident investigations, community impact unit, bicycle
and motorcycle patrol, and the K -9 and reserve officer programs. The primary responsibility of the Operations Bureau
is the maintenance of public order, involving the protection of constitutional guarantees, the enforcement of the law
and the provision of services necessary to respond to other needs of the community. Support Services include the
detective section, internal affairs, the Community Education Unit (including the DARE and school resource office
programs), neighborhood watch, field training, and special events. Technical Services includes the communications
center, records, property room, accreditation and training, court liaison, technology support and accounting
budgeting and clerical support. The primary responsibilities of the Support Services and Technical Services bureaus
are to provide the required support for all of the Division of Police.
Mission Statement: The Dublin Division of Police will provide the highest level of service through the enforcement
of laws and the protection of life, property and the constitutional rights of all. We will meet the present and future
needs of the public through a continued partnership with our community. We will remain dedicated to service and
committed to excellence, focusing on the following core values:
• Integrity - we hold ourselves accountable to the highest level of honesty, truthfulness, and ethical conduct.
• Pride - we take pride in ourselves as individuals, our Division as a team and our citizens as a Community.
• Respect - we will ensure that all persons are treated with equality, dignity and courtesy.
• Professionalism - we are committed to the highest level ofprofessional standards through development of
highly trained and motivated employees.
• To solve crimes and reduce the incidence of crime
• To provide a high level of customer service to the community
• To enhance the quality of life in the community
• To provide a high level of leadership and advanced training for staff
• To increase proactive policing methods in an effort to reduce the incidence of crime
• To reduce the community's traffic crash rate
• To develop further partnerships with the community entities in furtherance
of our efforts to reduce crime
• To respond effectively to neighborhood traffic and crime concerns
PERSONNEL DATA
2013
2014
POSITION TITLE CURRENT NUMBER
ADOPTED
Chief of Police
1
1
Police Lieutenant
2
2
Civilian Bureau Commander
1
1
Police Sergeant
6
6
Police Corporal
6
6
Police Officer
51
51
Emergency Management Coordinator /Law Enforcement Planner
1
1
Civilian Accreditation Manager
1
1
Administrative Assistant (4)
0
1
Administrative Specialist
1
1
Staff Assistant (4)
1
0
Office Assistant II (1)
3
4
Office Assistant I (1)
1
0
Police Property Technician
1
1
Communications Technician (3)
13
18
Communications Supervisor (3)
2
3
TOTAL
91
97
PART - TIME /SEASONAL STAFF
Civilian Court Liaison (2) 1 0
TOTAL 1 0
(1) Upgrade one Office Assistant I position to an Office Assistant II position.
(2) Remove the part-time Court Liaison position.
(3) Staff increases due to other agency dispatching agreements.
(4) Upgrade the Staff Assistant position to an Administrative Assistant position.
Police 4 -29 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety
Safety
Police 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
214 -1820
Personal Services
2110
Salaries/Wages
6,744,547
7,244,740
7,243,340
7,100,000
6,623,725
2111
Overtime Wages
371,428
332,010
332,010
332,010
306,700
2112
Other Wages
11,307
0
0
0
0
2113
Short Term Disability
0
0
1,400
1,400
0
2120
Employee Benefits
2,633,626
2,831,590
2,831,590
2,700,000
2,431,270
2140
Uniforms & Clothing
96,680
154,040
172,624
105,000
173,350
9,857,588 10,562,380 10,580,964 10,238,410 9,535,045
Other Expenses
2201
Conferences /Mileage
80,306
104,200
108,675
75,000
102,250
2211
Meeting Expenses
6,691
6,000
6,388
4,000
11,000
2213
Seminar Expenses
0
500
500
100
2,000
2301
County Auditor Deductions
8,478
8,500
8,500
8,500
8,500
2320
Communications
72,971
85,300
85,889
85,300
78,500
2330
Rents /Leases
10,036
2,000
2,754
2,000
2,250
2349
Other Professional Sery
11,218
16,000
19,802
16,000
16,000
2351
Maint. of Equipment
101,830
119,000
128,267
95,000
93,000
2390
Contractual Services
16,974
38,695
40,221
20,000
39,240
2391
Memberships /Subscriptions
50,261
65,475
65,865
55,000
60,530
2410
Office Supplies
15,556
20,500
24,029
16,000
21,800
2420
Operating Supplies
46,718
67,600
80,559
50,000
71,150
2851
DARE Program
8,045
11,200
15,325
10,000
8,500
2910
Refunds
0
500
500
0
500
429,084 545,470 587,274 436,900 515,220
Capital Outlay
2520 Equipment & Furniture 9,328 31,700 31,700 15,000 58,300
9,328 31,700 31,700 15,000 58,300
TOTALS $10,296,000 $11,139,550 $11,199,938 $10,690,310 $10,108,565
NMI
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety
Safety
Communication 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
214 -1821
Personal Services
2110
2111
2120
2140
Salaries/Wages
Overtime Wages
Employee Benefits
Uniforms & Clothing
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1,268,380
65,000
494,980
8,000
0
0
0
0
1,836,360
Other Expenses
2201
Conferences /Mileage
0
0
0
0
16,500
2320
Communications
0
0
0
0
4,000
2351
Maint. of Equipment
0
0
0
0
50,150
2391
Memberships /Subscriptions
0
0
0
0
3,700
2410
Office Supplies
0
0
0
0
3,000
2420
Operating Supplies
0
0
0
0
1,000
0 0 0 0 78,350
TOTALS $0 $0 $0 $0 $1,914,710
4 -31
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
BUDGET SUMMARY
214 -1820
• Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and
Adjustments (excluding Communications Technicians and Communication Supervisors).
• Account 2111 provides funding for overtime for authorized sworn personnel and for support services for
City special events.
• Account 2140 provides funding for uniform allowances and dry cleaning as provided for in the
negotiated FOP contract; also includes funds for uniform replacements, uniforms for new personnel,
replacement ballistic vests and first responder kits, uniform needs for the community impact unit.
• Account 2201 includes funding for career development mandatory and optional training, and advanced
training opportunities for police personnel.
• Account 2211 includes funds for awards presentation expenses, team meetings, CALEA meeting
expenses, as well as funds for a citizen police academy.
• Account 2320 provides funding for walkie /mobile parts and accessories, and COIRS annual fees.
• Account 2330 provides funding for a storage unit for an undercover surveillance van.
• Account 2349 provides funding for hospitalization /medical expenses for arrestees; lab
fees /physicals /handwriting analysis and web check fees for law enforcement applicants only.
• Account 2351 provides funding for maintenance agreements for all departmental equipment including
but not limited to the radio system radios and consoles in the Communication Center, radar and laser
repair, and cruiser video system maintenance and repair.
• Account 2390 provides funding for services pertaining to the K -9 and other miscellaneous contractual
services including private security for magnetometers (car washes, towing, leads online).
• Account 2391 includes funds for various professional memberships /subscriptions for law enforcement
personnel.
• Account 24 -10 includes funding for miscellaneous office supplies, accreditation and recruiting supplies.
• Account 2420 includes funding for equipment, ammunition, jail supplies, range supplies, canine food
and supplies, and other miscellaneous operating supplies that are needed.
• Account 2851 includes funding for all DARE related supplies and activities.
• Account 2520 includes funding for equipment for motorcycles, equipment for the emergency operations
center and miscellaneous equipment for the community impact unit and community service officers and
miscellaneous furniture replacement.
214 -1821
• Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and
Adjustments for Communications Technicians and Communication Supervisors only.
• Account 2111 provides funding for overtime for Communications staff.
• Account 2140 provides funding for uniforms and dry cleaning as provided for in the negotiated contract
and also includes funds for uniform replacements and uniforms for new personnel.
• Account 2201 includes funding for career development and training.
• Account 2351 provides for funding maintenance of E911 equipment, CAD multi - jurisdictional
maintenance, and LEADS service agreement.
• Account 2391 provides funding for professional memberships and a language line subscription.
Police 4 -32 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
PERFORMANCE MEASURES:
1) Percent Change in the Number of Reported Thefts from Vehicles (2011 to 2012)
2) Percent Change in the Number of Reported Burglaries /B &E (2011 to 2012)
3) Percent Change in the Number of Reported Traffic Accidents (2011 to 2012)
Percent Change in Thefts from Vehicles,
Burglaries /B &E and Traffic Accidents from
2011 to 2012
■ 2011 ■ 2012 +0.26%
781 783
+8.29%
+ 35.21%
zas zzz
71 96
/ i
Reported Thefts Reported Reported Traffic
from Vehicles Burglaries /B &E Accidents
The Division of Police collects statistical data on burglaries /breaking & entering, thefts from vehicles, and
traffic crashes as part of its annual division goals. The goal measurement is to reduce these categories of
crime and disorder. These goals and categories were identified as a result of an extensive goal setting
process that involved: citizen survey data from residents, internal staff feedback from police supervisors,
executive command staff professional judgment, and those crimes with a higher frequency of occurrence
and being the type of crime /disorder where the police can partner with the community to address and
reduce. The ultimate goal is to continue to make Dublin a safe place to live, work, and visit.
4) Percent Change in the Number of Reported Thefts from Vehicles (2012 to 2013
year to date)
5) Percent Change in the Number of Reported Burglaries /B &E (2012 to 2013 year to
date)
6) Percent Change in the Number of Reported Traffic Accidents (2012 to 2013 year to
date)
Police 4 -33 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
Percent Change in Thefts from Vehicles,
Burglaries /B &E and Traffic Accidents from
2012 to 2013 Year to Date *
■ 2012 YTD ■ 2013 YTD +1.10%
544 550
-26.20%
-3.75%
187
138
80 77
Reported Thefts from Reported Reported Traffic
Vehicles Burglaries /B &r Accidents
*January 1 - September 30
7) Percent of Citizens who are Very Satisfied with Overall Police Services (2013 Dublin
Police Citizen Satisfaction Survey)
Percent of Citizens who are Very Satisfied
with Overall Police Services
78%
FY 2010 FY 2013
80%
This measure reflects the perceptions of citizens regarding the services provided by the City of Dublin
Division of Police. The division uses this information in various ways such as annual goal setting.
Police 4 -34 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Dublin Municipal Pools
STATEMENT OF FUNCTIONS
The Dublin North and South Community Pools are seasonal operations which provide the
community diverse aquatic related recreation opportunities. Pool facilities include a lap pool,
leisure play pool, tot pool, waterslides, diving boards and well, concession stand, and a water
play /spray area. The operation of the Ballantrae Spray Park was added to the Dublin Municipal
Pool Budget in 2012.
OBJECTIVES AND ACTIVITIES
• To offer open recreational swim times for general public use.
• To offer a comprehensive outdoor aquatics program including swim lessons for all ages,
a local recreational swim team program for school age youth, and water exercise
classes.
• To provide continuing education and extensive safety training for all pool staff.
• To increase open recreation opportunities and incorporate community based activities.
• To operate swimming facilities that meet, or exceed all state health and safety
requirements.
PERSONNEL DATA
PART -TIME /SEASONAL STAFF
Pool Manager
Concession Manager
Assistant Concession Manager
Pool Lifeguard
Desk Staff /Concession Staff
Swim Team Coaches
Swim Instructors
2013 2014
CURRENT NUMBER ADOPTED
4.25
4.5
.75
.75
2.75
2.75
38.75
39.5
13.5
13.75
3.75
3.75
.25
.25
TOTAL
*FrE — full -time equivalent hours rounded to
the nearest quarter
64 FTE 65.25 FTE
NOTES AND ADJUSTMENTS
1. A portion of full -time staffing costs are allocated to this budget: Director of Recreation
is five percent (5 %), Recreation Program Coordinator is five percent (5 %), Recreation
Services Administrator is thirty percent (30 %), Recreation Program Supervisor is thirty
percent (30 %), and Recreation Program Coordinator is thirty percent (30 %).
2. Increase in the number of part time FTE's based on additional hours of operation due to
the Dublin City School Schedule.
Pool 4 -35 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Pool
Parks and Recreation
Recreation
2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
215 -1630
Personal Services
2110
Salaries/Wages
53,881
58,900
58,900
58,900
76,095
2111
Overtime Wages
1,463
500
1,500
1,500
500
2112
Other Wages
344,247
382,270
382,270
350,000
407,270
2113
Short Term Disability
91
0
0
0
0
2120
Employee Benefits
75,031
79,400
79,400
76,000
85,610
2140
Uniforms & Clothing
8,743
10,000
10,100
10,100
10,000
483,456 531,070 532,170 496,500 579,475
Other Expenses
2201
Conferences /Mileage
509
980
980
400
980
2310
Utilities
124,777
154,500
190,722
125,000
158,000
2320
Communications
0
200
200
0
200
2349
Other Professional Sery
685
700
800
800
730
2390
Misc Contractual Services
2,601
4,400
4,400
3,000
4,400
2391
Memberships /Subscriptions
1,050
1,060
860
860
1,200
2410
Office Supplies
40
1,000
1,000
100
1,000
2420
Operating Supplies
3,452
6,600
6,600
4,000
6,000
2423
Concessions
49,964
50,000
55,574
50,000
50,000
2424
Pool Supplies /Chemicals
14,037
21,500
33,463
15,000
21,500
2426
Program Supplies
576
3,050
3,050
1,500
3,050
2430
Repair & Maintenance
35,466
51,000
66,899
40,000
56,000
2910
Refunds
0
1,500
1,500
1,500
1,500
233,157 296,490 366,048 242,160 304,560
Capital Outlay
2520 Equipment & Furniture 27,059 34,000 38,488 34,000 18,500
27,059 34,000 38,488 34,000 18,500
TOTALS $743,672 $861,560 $936,706 $772,660 $902,535
4 -36
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Dublin Municipal Pools
BUDGET SUMMARY
215 -1630
• Account 2110 provides funding for full -time staff allocated to this budget as reflected in
the Notes and Adjustments.
• Account 2112 provides funding for seasonal staff wages. Increase in funding is based on
the additional hours of operations anticipated for 2014. Additional funding is also
included for the Dolphin Swim Team program, to be offset by additional revenue
collected by participation fees.
• Account 2310 provides for utilities for the outdoor municipal pool facilities.
• Account 2391 includes additional funding for the N.E.W. Swim League fees for the
Dolphins Swim Team program.
• Account 2423 provides funding for supplies to stock the concession stands at the pool
facilities. Expenses for supplies are offset by revenues generated.
• Account 2424 provides funding for chlorine and CO2 and reflects a decrease in funding
due to spending trend analyses.
• Account 2430 includes an increase in funding for North Pool slide tower and diving
board tower painting.
• Account 2520 includes reduction adjustment due to one -time purchase of new chaise
lounge chairs purchased in 2013. Additional funding is included for new pool chair lift as
required by the Americans with Disabilities Act (ADA.)
Pool 4 -37 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Permissive Tax Fund
STATEMENT OF FUNCTIONS
Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are
approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects
must be for roadway construction or improvements. Funds are also received from legislation
approved by Franklin and Delaware Counties to increase license registration fees in two $5.00
increments. The City receives 50% of the "first $5.00 increment ". The revenue received can only
be spent on roads and bridges.
PermTax 4 -39 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Permissive Tax
Public Service
2012
Engineering Actual
2013 2013 2013 2014
Budget Revised Budget Estimate Budget
216 -1330
Capital Outlay
2550 Street Maintenance Projects 1,540,696 867,000 1,007,902 357,000 167,000
2791 Advances(1) 0 0 0 510,000 0
TOTALS $1,540,696 $867,000 $1,007,902 $867,000 $167,000
(1) Advances are not required to be appropriated, they are reflected for cash flow purposes.
4 -40
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Permissive Tax Fund
BUDGET SUMMARY
216 -1330
Account 2550 provides funding to make the third of six payments of $167,000 to the Franklin
County Engineer for the Tuttle Crossing Boulevard project.
Perm Tax 4 -41 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Events Administration
STATEMENT OF FUNCTIONS
Hotel /Motel Tax Fund 75% of the hotel /motel tax revenues are credited to Hotel /Motel Tax Fund
in accordance with City Ordinance No. 133 -87 and the Ohio Revised Code. The remaining 25% is
distributed to the Dublin Convention and Visitors Bureau (DCVB). From the Hotel /Motel Tax Fund,
the City allocates approximately 25% of the total revenue to the Dublin Arts Council (DAC), up to a
maximum as specified in a lease agreement executed for the DAC's use of a City -owned facility.
Funds may be distributed to other organizations through City Council review of submitted
hotel /motel tax grant applications.
Events Administration City- sponsored events are approved through the regular budget process.
For 2014, these include the St. Patrick's Day Parade, Independence Day Celebration, Dublin Irish
Festival (DIF) and Spooktacular. Events Administration plans, implements, and manages special
events that enhance the City's international image, build community, provide fundraising
opportunities for community organizations, and support the mission of the DCVB by attracting
overnight visitors to Dublin hotels.
• To plan, implement, and manage City- sponsored festivals, events and parades in a
professional and fiscally responsible manner.
• To help community events adhere to safety and city ordinances and policies by providing a
one -stop shop for event approval
• To ensure that City Council's goals of fostering community pride and spirit by creating events
and encouraging community participation are achieved.
• To establish, develop, and cultivate effective relations among the City, community
organizations and schools involved in special events.
• To secure cash, media and in -kind donations for City of Dublin events by creating and
maintaining mutually beneficial partnerships with local, regional and national corporations.
• To secure and build relationships with media partners to reach targeted audiences.
• To promote events to local, regional, national and international markets to increase
overnight stay in Dublin hotels.
• To cultivate relationships with community organizations by providing fundraising
opportunities in support of community initiatives.
• To develop and negotiate contracts in conjunction with risk management and legal counsel.
• To develop and manage a wide range of entertainment and activities targeting children,
youth and adults.
• To plan and implement special event support services including transportation,
accommodations, equipment rentals, electrical and sound services and hospitality.
• To implement safe events through efforts with NIMS training and a comprehensive and
citywide safety plan.
PERSONNEL DATA
2013
2014
POSITION TITLE
CURRENT NUMBER
ADOPTED
Event Manager
1
1
Event Administrator
2
2
Event Coordinator (1)
0
1
Staff Assistant
2
2
TOTAL
5
6
PART -TIME /SEASONAL STAFF
Event Assistants (1)
3
2
Office Assistant I
1
1
Notes and Adiustments:
(1) Move one part-time Events Assistant position to a full -time Events Coordinator position.
Events Admin 4 -43 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel/Motel Tax
City Manager
Events Administration 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
217 -1130
Personal Services
2110
Salaries/Wages
316,863
330,700
330,700
330,700
378,660
2111
Overtime Wages
15,762
15,500
20,500
15,500
19,000
2112
Other Wages
54,651
80,000
75,000
75,000
60,000
2120
Employee Benefits
111,434
116,040
116,040
116,040
150,720
2140
Uniforms & Clothing
729
1,000
1,000
750
750
499,439 543,240 543,240 537,990 609,130
Other Expenses
2201
Conferences /Mileage
5,137
5,650
5,650
4,000
9,050
2211
Meeting Expenses
1,481
1,450
1,850
1,450
1,750
2320
Communications
3,286
3,300
3,300
3,300
3,300
2349
Other Professional Sery
1,459,178
1,586,000
1,586,000
1,586,000
1,667,050
2370
Advertising
67,690
72,000
72,000
65,000
73,000
2380
Printing & Reproductions
15,221
31,450
25,700
15,000
25,150
2390
Misc Contractual Services
4,894
4,500
5,300
4,500
4,500
2391
Memberships /Subscriptions
2,813
2,640
2,640
2,500
2,700
2410
Office Supplies
5,387
5,500
5,500
5,000
6,550
2420
Operating Supplies
256,658
265,250
300,000
300,000
320,100
2440
Small Tools & Minor Equip
1,923
1,200
1,200
1,000
5,200
2812
Special Projects /Programs
42,566
34,450
34,450
34,450
9,250
2813
Promotional Programs
102,173
128,600
128,600
128,600
4,400
2815
Volunteer Program
19,146
20,650
20,650
20,650
22,450
2910
Refunds
911
200
5,500
200
200
1,988,464 2,162,840 2,198,340 2,171,650 2,154,650
TOTALS
$2,487,903 $2,706,080
$2,741,580 $2,709,640 $2,763,780
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel /Motel Tax
2012 2013 2013 2013 2014
Actual Budget Rev ised Budget Estimate Budget
Accounting &Auditing
217 -1220
2390 Misc Contractual Services
Streets & Utilities
217 -1320
2420 Operating Supplies
Parks & Open Space
217 -1620
2,850 3,000 3,000 3,000 3,000
12,170 20,950 24,980 20,950 26,000
2420 Operating Supplies 11,575 11,600 16,549 11,600 12,100
2511 Capital Outlay 73,704 35,000 41,250 35,000 0
85,279 46,600 57,799 46,600 12,100
Police
217 -1820
2390 Misc Contractual Services 16,317 21,000 21,000 21,000 22,500
Special Events Total Other Divisions $116,616 $91,550 $106,779 $91,550 $63,600
4 -45
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Events Administration
BUDGET SUMMARY:
217 -1130
• Account 2110 provides funding for staffing reflected in Personnel Data and the Notes and
Adjustments. Account 2111 provides funding for overtime of which approximately 95% is in July
to support the two largest events.
• Account 2112 includes funding for part- time /seasonal staff.
• Account 2211 provides funding for committee and sponsorship meetings.
• Account 2320 includes funding for courier services and radio rental for Dublin Irish Festival (DIF).
• Account 2349 includes professional services for City- sponsored events including photography,
marketing and public relations services and graphic design; citywide ASCAP and BMI and SEASAC
music licensing; entertainment and activities including fireworks, children's games, parade floats,
exhibitors, musicians and dancers. Operational services include sound and electrical
professionals, cleaning services, hotels for entertainers, patron shuttle service and credit card
processing fees for tickets and beverage tokens for DIF; rentals including tents, generators, ice
trucks, lights, port-a- johns, stages, tables, chairs, and golf carts. Payments to beverage
fundraising groups for DIF are also included. A significant amount of these expenditures are
offset by revenue generated by the events.
• Account 2370 includes funds for DIF advertising.
• Account 2380 includes funds for DIF print materials including brochures, tickets and on -site
guides.
• Account 2420 includes funding for float supplies, prizes, crafts, helium, table coverings, signage,
wristbands and beverages to sell at DIF (which accounts for the majority of the funding in this
account). Beverage sales generate significant offsetting revenue.
• Account 2812 provides funding for committee ceremonial needs, funding for the DIF scholarship.
Funding is also provided to include composting and compostable supplies and cigarette recycling
for the DIF.
• Account 2813 provides funding for DIF promotional activities.
• Account 2815 includes funding for DIF volunteer programs including T- shirts, printing, shuttles,
food and beverage for orientation, and recognition event.
The following four accounts include budget items formerly included within other funds
and division budgets that have been allocated to Events Administration for 2014. This
reallocation provides a more complete reflection of the direct costs associated with
Events.
217 -1220 - Finance
• Account 2390 provides funding to Accounting /Auditing for armored car pick -up of cash during the
DIF.
217 -1320 — Streets & Utilities
• Account 2420 includes funding to Streets and Utilities for special event materials such as gravel,
barrier walls, cones and freestanding fencing.
217 -1620 — Parks & Open Space
• Account 2420 includes funding to Parks for mulch, trash bags and materials needed for events.
217 -1820 - Police
• Account 2390 includes funding to Police for private security hired for Independence Day and DIF.
Events Admin 4 -46 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Events Administration
PERFORMANCE MEASURES:
1) Total Cost of Hours Worked at City Signature Events, all City Employees (Day of Event,
Overtime Costs, including pre -event and post event costs)
$23,82
Spooktacu r,,,,46, 0,881;
11
tbd
j
$180
Dublin Irish Festival $170,08
tbd $159,012 12010
1 2011
$771535 12012
69,464
Independence Day 76 12013
$89,550
34,935
St Patricks Day 411961
$52,029;
$41,361
$0 $40,000 $80,000 $120,000 $160,000 $200,000
*Pre and post event costs are not calculated for DIF
Events Admin
4 -47
12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Events Administration
PERFORMANCE MEASURES:
2) Attendance at Dublin Irish Festival
Events Admin 4 -48 12/09/13
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Events Administration
3) Percent of Budgeted Expenditures Recovered per City Signature Event (Cost Recovery with
Staffing)
This measurement tracks the receipts collected (example: ticket sale and sponsorship) vs. the
expenditures (example: entertainment) per event. Each event has different overall goals based on
projected revenue potential. Staffing costs are included, but Irish Festival only includes day of
regular and overtime, not time spent preparing for event.
Events Admin 4 -49 12/09/13
15%
Dublin Irish Festival
120%
104%
estimate
1 %
■2010
Independence Day 16 % 4 !
02011
5%
■ 2012
■ 2013
St PatricKs Day 24%
W7 %
24%
0% 20% 40% 60% 80% 100% 120% 140%
This measurement tracks the receipts collected (example: ticket sale and sponsorship) vs. the
expenditures (example: entertainment) per event. Each event has different overall goals based on
projected revenue potential. Staffing costs are included, but Irish Festival only includes day of
regular and overtime, not time spent preparing for event.
Events Admin 4 -49 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel Motel Tax Fund
STATEMENT OF FUNCTIONS
City Council has directed tax receipts from overnight hotel stays be utilized for beautification,
tourism, and community cultural opportunities. Allocations provide for the maintenance,
management, programming and purchase of public art; grants to non- profit organizations that
enhance visitor appeal, encourage overnight stays and visitor spending in the City, and grants
for public space beautification. The Fund also provides revenue to the Dublin Convention and
Visitor Bureau and the Dublin Arts Council.
Events Admin 4 -51 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel /Motel Tax
2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
Office of the City Manager
217 -1110
Personal Services
2110
Salaries /Wages
0
0
0
0
25,700
2112
Other Wages
0
23,000
23,000
10,000
0
2120
Employee Benefits
0
3,400
3,400
1,600
3,975
2140
Uniforms & Clothing
0
470
470
470
470
26,870 26,870 12,070 30,145
Other Expenses
2201
Conference /Mileage
0
1,750
1,750
1,000
3,000
2349
Other Professional Services
17,354
16,000
16,000
5,000
26,000
2391
Memberships /Subscriptions
0
100
100
100
100
2812
Special Projects /Programs
33,146
95,300
311,227
95,300
110,800
50,500 113,150 329,077 101,400 139,900
TOTALS $50,500 $140,020 $355,947 $113,470 $170,045
Finance
Taxation
217 -1230
Other Expenses
2821
Grants /Community Org.
133,111
200,000
259,378
259,000
200,000
2822
Grants /DAC
478,661
484,740
484,740
484,740
489,735
2825
City Sponsored Projects
6,000
6,000
164,000
164,000
6,000
2790
Transfers
163,281
162,300
162,300
162,300
161,900
TOTALS
$781,053
$853,040
$1,070,418
$1,070,040
$857,635
4 -52
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel Motel Tax Fund
BUDGET SUMMARY:
217 -1110 — City Manager
• Accounts 2112, 2120 and 2140 provide 50% funding for a Contract Specialist with a Public
Art focus.
• Account 2201 provides funding for professional development in public art administration.
• Account 2349 provides funding for a consultant to advise the City on restoration and
maintenance of the numerous public art pieces currently owned by the City.
• Account 2812 provides funding for multiple public art projects including: photography, site
selection, miscellaneous repairs, scheduled maintenance, loaned sculpture neighborhood
project, Coffman Park pedestrian bridge artwork project and Art in Public Places site selection
payment to the Dublin Arts Council.
217 -1230 - Taxation
• Account 2821 is an allocation for grants to community organizations in accordance with the
Hotel /Motel Grant Application Guidelines.
• Account 2822 provides funding for distribution with the Dublin Arts Council in accordance
with the lease agreement executed for 7125 Riverside Drive.
• Account 2790 transfers funding for debt service associated with the acquisition and
renovation of 7125 Riverside Drive.
Hotel /Motel 4 -53 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
Ordinance 96 -90 authorized the establishment of the Enforcement and Education Fund. Revenues
in this fund are derived from fines received in accordance with Section 4511.99 of the Ohio Revised
Code. This fund is to be used by the Police to pay those costs it incurs in enforcing Section 4511.19
of the Ohio Revised Code, in educating the public of laws governing the operation of a motor vehicle
while under the influence of alcohol, the dangers of operating a motor vehicle while under the
influence of alcohol and other information relating to the operating of a motor vehicle and the
consumption of alcoholic beverages.
Police /Ed Enf 4 -55 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
BUDGET SUMMARY
218 -1820
• There are no funding requests for 2014.
Police /Ed Enf 4 -56 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police
STATEMENT OF FUNCTIONS
Ordinance 94 -90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the
fund are derived from contraband property seizures in accordance with Section 2933.43 of the Ohio
Revised Code. This fund is to be used to pay the costs of prolonged or complex investigations or
prosecutions, to provide reasonable technical training or expertise, to provide matching funds to
obtain federal grants to aid law enforcement, or for other law enforcement purposes that City
Council determines to be appropriate.
Police /Law Enf 4 -57 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Law Enforcement
Safety
Police 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
219 -1820
Other Expenses
2201 Conferences /Mileage
200
4,000
4,300
2,500
0
2330 Rents /Leases
907
3,000
3,093
3,000
5,120
2420 Operating Supplies
0
6,000
6,000
6,000
3,200
1,107
13,000
13,393
11,500
8,320
Capital Outlay
2520 Equipment & Furniture
12,921
7,000
9,440
7,000
6,720
12,921
7,000
9,440
7,000
6,720
TOTALS
$14,028 $20,000
$22,833 $18,500 $15,040
M
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police
BUDGET SUMMARY
219 -1820
• Account 2330 provides funding for the lease and rental of undercover vehicles used in drug
investigations, surveillance and other covert operations.
• Account 2420 provides funds for the increased number of drug investigations to purchase
contraband and pay informants.
• Account 2520 provides funding for crowd control unit less than lethal munitions, uniforms
and equipment.
Police /Law Enf 4 -59 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services/ Court Services
STATEMENT OF FUNCTIONS
Ordinance 41 -93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in
this fund are derived from fees received in accordance with Substitute Senate Bill 246. This fund is
to be used by Court Services to pay for any operational costs and /or any subsequent updates for the
computerization of the Court office. The City currently assesses a fee of three dollars ($3.00) per
case; however, Substitute Senate Bill 246 allows the fee to be set as high as ten dollars ($10.00).
Adm /Court Computer 4 -61 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Mayor's Court Computer
Administrative Services
Court Services 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
221 -1930
Other Expenses
2201
2349
2351
2410
Conference /Mileage
Professional Services
Maint. of Equipment
Office Supplies
0
22,893
13,700
469
1,750
0
16,110
500
1,750
21,194
16,110
500
1,750
21,000
16,110
500
1,750
0
16,110
500
37,062
18,360
39,554
39,360
18,360
Capital Outlay
2520
Equipment & Furniture
4,306
4,000
4,000
4,000
0
4,306
4,000
4,000
4,000
0
TOTALS
$41,368
$22,360
$43,554
$43,360
$18,360
4 -62
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services/ Court Services
BUDGET SUMMARY
221 -1930
• Account 2201 provides funding for one staff member to attend the Sungard Annual
Conference.
• Account 2351 includes funding for computer maintenance fees for Sungard and LEADS user
fees.
Adm /Court Computer 4 -63 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance/ Accrued Leave Reserve Fund
STATEMENT OF FUNCTIONS
The Ohio Revised Code Section 5705.13 provides for the establishment of reserve funds for certain
purposes, one of which is for the payment of accumulated sick, vacation and compensatory leave
upon termination of employment or retirement. Because the City of Dublin will have a significant
number of long -term employees either reach retirement age or the point of eligibility within either
the Ohio Public Employees Retirement System or the Police /Fire Pension Fund System, the City's
liability for payments for accrued leave balances is estimated to be substantial beginning in the next
few years. These costs represent a liability accrued over a number of years. In order to prevent a
disproportionate impact of these payments on any one budget year, the 2005 budget established a
reserve fund and began deposits into it in anticipation of this liability.
In 2008, the City implemented changes to its leave policies for non - bargaining employees which will
add to the City's potential liability for conversion of accrued leaves. Beginning in 2009, non -
bargaining employees were eligible for conversion of a portion of accrued sick leave to cash at the
time of any separation in good standing from City employment.
NOTES AND ADJUSTMENTS
Contributions to this fund represent a percentage of full -time wages. Due to the existing fund
balance that has accumulated over a period of time, it is not necessary to contribute to this fund in
2014.
Beginning in 2009, the expenditures budgeted in this fund also included an estimate for sick leave
conversions for non - bargaining employees at separation from employment in good standing at any
time. Because sick leave accruals were substantially reduced in 2009, this liability will decline over
time as sick leave balances accrued under the previous, more generous accruals are either used or
converted to payment at separation.
For all City bargaining units, conditions for conversions of accrued sick leave remain contingent on
eligibility for retirement, minimum years of service and any minimum sick leave balance
requirements.
Accrued Leave 4 -65 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Accrued Leave Reserves
Finance
Office of the Director 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
222 -1210
Personal Services
2124 Accrued Leave Payout 131,894 160,000 160,000 160,000 160,000
131,894 160,000 160,000 160,000 160,000
TOTALS $131,894 $160,000 $160,000 $160,000 $160,000
..
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance/ Accrued Leave Reserve Fund
BUDGET SUMMARY
222 -1210
Account 2124 reflects the estimated payments that will be made for accrued leaves in 2014
based on anticipated retirements. The amount also includes an estimate of conversions at non -
retirement separations based on the revised leave policies for non - bargaining employees
approved in 2008.
Accrued Leave 4 -67 12/09/13
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City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Police/ Wireless 9 -1 -1 Fund
STATEMENT OF FUNCTIONS
In 2006 and as amended in 2008, House Bill 361 established a $0.28 per month user fee on every
wireless phone bill to reimburse local public safety answering points for costs associated with
receiving 9 -1 -1 calls placed from wireless telephones. As directed by the bill, the Wireless 9 -1 -1
Governmental Assistance Fund is administered by the Franklin County Commissioners, with funds
disbursed in accordance with the formula set by the local 9 -1 -1 Planning Committee. To facilitate
disbursement, local agencies are required to enter into intergovernmental agreements. In January
2010, the City of Dublin entered into an agreement with the Franklin County Commissioners for the
disbursement of these funds.
Disbursements received from the Wireless 9 -1 -1 Governmental Assistance Fund must be used in
accordance with Ohio Revised Code §4931.65, which includes those costs incurred in the designing,
upgrading, purchasing and maintaining equipment as well as the training of staff who answer
wireless 9 -1 -1 calls. Up to fifty percent of the disbursements received may be used for personnel
costs, once all equipment purchases have been completed.
Wireless 9 -1 -1 4 -69 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Wireless 9-1-1 System
Safety
Police 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
223 -1820
Other Expenses
2349 Professional Services 4,200 0 0 0 0
2790 Transfers 80,000 80,000 80,000 80,000 80,000
84,200
80,000
80,000
80,000
80,000
TOTALS $84,200
$80,000
$80,000
$80,000
$80,000
4 -70
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Police/ Wireless 9 -1 -1 Fund
BUDGET SUMMARY
223 -1820
Account 2790 will be utilized to transfer funds to reimburse the Safety Fund for allowable
expenses including eligible personnel expenditures.
Wireless 9 -1 -1 4 -71 12/09/13
THIS PAGE LEFT BLANK INTENTIONALLY
7 c4ity of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Obligation Debt Service
STATEMENT OF FUNCTIONS
These funds reflect the cost of paying the principal and interest on various outstanding bond and
note issues. Sources of funding include transfers from the Capital Improvements Tax Fund and
various Tax Increment Financing Funds.
NOTES AND ADJUSTMENTS
Budget requests for debt service payments reflect debt service obligations for both long -term and
short -term debt issued by the City. The debt service payments for Water and Sewer Fund
obligations are budgeted as debt service payments directly in the Water and Sewer Funds instead of
transferring the money to the General Obligation Debt Service Fund and reflecting the debt
payments in that Fund.
Debt 5 -1 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Debt Service
Finance
Accounting and Auditing 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
310 -0210
Debt Service
2601
Debt Issuance Costs
78,392
156,800
156,800
6,800
156,800
2611
Principal -Parks Programs
281,172
289,740
289,740
289,740
316,560
2612
Principal- Transportation
6,930,096
3,572,280
3,572,280
3,312,280
5,057,820
2613
Principal -Land & Bldgs
554,957
564,100
564,100
564,100
577,560
2615
Principal - Stormwater
27,975
27,980
27,980
27,980
13,990
2621
Interest -Parks Programs
160,264
157,580
157,580
157,580
140,690
2622
Interest - Transportation
1,206,774
1,689,600
1,689,600
1,123,100
1,991,820
2623
Interest -Land & Bldgs
167,697
155,220
155,220
155,220
142,310
9,407,327
6,613,300
6,613,300
5,636,800
8,397,550
TOTALS
$9,407,327
$6,613,300
$6,613,300
$5,636,800
$8,397,550
5 -2
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Special Assessment Debt Service Funds
Finance 2012 2013 2013
Office of the Director Actual Budget Revised Budget
2013 2014
Estimate Budget
320 -0210
S. A. Debt Service
2301 County Auditor Deductions 0 0 15 15 0
2790 Transfers 1,518 0 2,330 2,330 0
TOTALS $1,518 $0 $2,345 $2,345 $0
321 -0210
1992 S. A. Debt Service
2301
County Auditor Deductions
117
150
150
150
160
2612
Principal- Transportation
90,000
95,000
95,000
95,000
100,000
2622
Interest - Transportation
18,240
12,480
12,480
12,480
6
TOTALS $108,357 $107,630 $107,630 $107,630 $106,560
322 -0210
2001 S. A. Debt Service
2301
County Auditor Deductions
132
200
300
300
300
2612
Principal- Transportation
95,305
96,900
96,900
96,900
100,070
2622
Interest - Transportation
33,311
31,410
31,410
31,410
29,470
TOTALS $128,748 $128,510 $128,610 $128 $129,840
5 -3
THIS PAGE LEFT BLANK INTENTIONALLY
City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
STATEMENT OF FUNCTIONS
This fund was created by City Council and has as its express purposes: the purchase of equipment,
apparatus, property, construction of buildings, structures, roads and other public improvements as
needed. City income tax collections are directly credited to this fund each year in accordance with
Ordinance No. 17 -87. Additional revenue is provided by real estate taxes, transfers from the General
Fund, and interest income.
NOTES AND AMUSTMENTS
The following is a summary of the 2014 — 2018 CIP. A complete copy of the CIP can be found on the
City's website. This section includes funding for the first year of the Five -Year CIP from the Capital
Improvements Tax Fund and the Parkland Acquisition Fund. Capital projects are also funded from Tax
Increment Financing (TIF) revenues, water and sewer revenues, debt financing and other special
revenue sources. In accordance with State requirements, separate funds will be established when
notes /bonds are issued for specific projects and the associated expenditures will also be assigned to that
fund. Funding is based on the 2014 - 2018 CIP.
Proiect Prioritization
In developing prioritization of projects, several elements are taken into consideration:
• City Council's goals, both past and present;
• Findings included in the Economic Development Strategy;
• Commitments made by the City in agreements;
• Bi- Annual Community Survey results;
• Input from Citizen Committees and economic development opportunities.
Using these guidelines resulted in the list of projects to be funded that are focused towards needed
infrastructure improvements such as road and utility needs.
Maior Transoortation Proiects
Code
Proiect
Total Proiect
2014
Budgeted
Ex enditures
Cost all
ears
ET0103
Tuttle Crossing Blvd Extension- Wilcox Road to Avery Road F
2,278,000
1,900,000
ET0104
Emerald Parkway — Riverside Drive to Billingsley Creek F
17
3 040 000
Er1119
Relocated Rings Road
3 500 000
-
ET1202
Frantz Road Utility Burial (TIF)
2,105,000
1 700 000
ET0810
Frantz Road - Dublin Road connector F
2,93-4,00-0-
2,650,000
ET1101
Railroad Quiet Zone (contingent State funding)
495,000
48-5
ET1402
Avery Rd widening — Woerner Temple to Rings Road West (TIF)
615,000
530,000
ET1403
Riverside Drive Realignment
13,500,000
175,000
ET1404
Dublin village Center Roadway Network phase 1
6,000,000
6 000 000
ET0405
Hyland-Croy/Brand road (TIF)
3 ' 802,000
30,000
ET0410
Ave - Muirfield /Perimeter Loo /Perimeter Drive
7,923,000
500 000
ET0508
Riverside Drive SR 161 F
9 564 000
190 000
ET0511
Ave - Muirfield/Tull more Valle Stream Ave Road Permissive
575,000
-
ET0605
Sawmill Road Hard Road F
2 984 000
2 455 000
Er0809
H land -Cro McKitrick Road
1 450 000
50,000
ET1401
I- 270 /US 33 Interchange Phase 1 Improvements F
17,750,00-0-
5,500,000
ET1003
I Dublin Road Glick Road Intersection Improvements
753,000
500,000
ET1102
US 33 /SR 161 Post Road Interim Interchange Im p. (TIF )
1,109,000
1 000 000
ET1205
Coffman Road Brand Road
2 048 000
65,000
ET1521
Muirfield Drive Memorial Drive
50,000
50,000
ET1302
SR 161/Hyland-Croy Road Temp. Intersection Improvement F
340,000
40,000
EM01
Avery Road Brand Road Intersection (TIF)
50,000
50,000
CIP 6 -1 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
Maior Transoortation Projects (continued)
ET1004
Brand Road Shared -Use Path
916,000
10,000
ET1203
Dublin Road South Shared -Use Path
2
1 405 000
E71
Glick Road Shared -Use Path
1,383,000
630 000
E 104
Muirfield Drive Bike Lanes
1
1 210 000
-
rota/ Trans oitation
$103
$30
Maior Park Proiects
Code
Proiect
Total Proiect
2014
Budgeted
Expenditures
Cost all
y earsi
GR9901
Darree Fields Development
$7,552,000
$45,000
GR9903
Amberlei h Community Park Development
2,611,000
320 000
GR9904
Emerald Fields Development
5
-
GR9902
Coffman Park Expansion
6,22-3,00-Ow
95,000
GR1114
Holder-Wright Farm and Earthworks
1,360,000
-
AL1202
Parkland Acquisition
3,900,000
650 000
GL1302
Scioto River Pedestrian Bride
14 345 000
300 000
GL1303
Riverside Park
8,03-5,000
150 000
Total Parks
$49
$1
Maior Utility Proiects
Code
Project
Total Proiect
2014
Budgeted
Expenditures
Cost all
Y ears)
ES0701
Sewer Lining and Repair Sewer )
$8
-
ES1402
Sewer Extensions
770,000
65,000
EW1201
Dublin Road Water Tower
3, 98,000
-
EW1101
Rings Road Waterline
730,000
-
EW1401
Water Extensions
310,0 0
65,000
EF0201
Stormwater Improvements
4,913,000
55 000
EF1301
South fork Indian Run Flood lain Fill
470,000
1 525 000
Total Utilities
$19
185 000
Major Facility and Other Projects
Code
Proiect
Total Proiect
2014
Budgeted
Expenditures
Cost all
ears
AB0601
Municipal Facilities
$ 9,025 ,000
6 360 000
AB1301
Bridge Street District
3250,000
500 000
AI1201
Computer Hardware /Software Equipment
6 330 000
1,255,000
PP1601
Radio System Upgrades
825 000
825 000
EW1401
Allocation for Water Extensions
1
200 000
ES1402
Allocation for Sewer Extensions
1,000,000
200 000
AV1201
Fleet Replacements
7 915 000
1 525 000
Total Facili and Other
29 345 000
$10
CIP 6 -2 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
Non -Major Projects
Guidelines have been established for several key areas which the City has utilized in projecting the non -
major capital needs. These guidelines, along with some of the highlighted projects for 2014, are
summarized as follows:
Park renovation /improvements — Non -major
Guidelines:
• The neighborhood park development priority is based upon the timing of subdivision build -out
and input from residents.
• Evaluate the adequacy of active /athletic facilities in the community and the neighborhood parks.
• Identify opportunities to develop joint neighborhood and community parks with other
governmental jurisdictions (i.e. Dublin City Schools and Washington Township).
• Program adequate funding for maintenance of existing assets.
The following renovations and improvements are programmed in 2014:
Location
Description
Amount
DonecialCliffs
Playground/basketball court
345,000
Dublin Springs
Stairway replacement
88
Driveway replacement
18,600
Walking path
13,380
Wed ewood Hills
Split rail fence replacement
4
Monterey and Hawks Nest
Basketball court resurfacing
19,000
Darree Fields
Musco lighting control link retrofit
30
Llewellyn and Donegal Cliffs
Replace drinking fountains
7,000
Skate Park
Various repairs
10 000
DCRC Green Roof
Change path from bamboo to tile
25,000
Various parks
Stone wall masonry repairs
15,000
Various parks
Fence repairs
54,000
Rounding
445
Total Parks
630 000
Bikeway System Improvements — Non -major
Guidelines:
• Bikeways are included as part of the City's major public roadway projects and include shared -
use paths, bike lanes and sharrows.
• Identify connections and /or additions to the bikeway system which provide an alternate
transportation system linking neighborhoods, community facilities and commercial destinations.
• Coordinate local system design with other governmental jurisdictions such as the Mid -Ohio
Regional Planning Commission (MORPC), the Ohio Department of Transportation (ODOT) and
other appropriate regional efforts.
• Identify the connections and /or additions that can be constructed by developers as part of
private development.
Staff recently completed a comprehensive review of its shared -use path connection /addition needs and
has developed a comprehensive plan for completing these projects to further enhance the City's
comprehensive shared -use path network. As a result, additional funds have been programmed in the
Five -Year CIP to expedite the completion of these paths /additions.
CIP 6 -3 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
In 2014, the following connections /additions are programmed for completion:
General Location
Amount
Hyland-Croy Road north of Brand Road
82,500
Hard Road Scioto High Path
200,000
Martin Road
76,000
Total Sikeway Systemrmpryvements
$358
Annual Street Maintenance Proaram — Non -maior
Guidelines:
• Investment for street resurfacing is based on anticipated life of the asset.
• A comprehensive pavement management system has been established to ensure acceptable
levels of service are maintained in a cost - effective manner.
• The City evaluates the pavement maintenance needs annually and programs improvements
based on roadway conditions.
There is an annual allocation for repairing the City's roadways. The $3,500,000 allocation for 2014
reflects an 11% increase over 2013. In 2010, the City contracted with Stantec Consulting Services, Inc.
to provide a comprehensive map based pavement condition inventory to aid in planning future
maintenance. The pavement analysis has been completed and will be utilized to program the timing of
street maintenance work. Based on an index of 1— 100, with an index of 100 being a new roadway,
the current overall index of the City's road -miles is rated with an index of 82. The results of the
pavement analysis have allowed the City to more accurately identify pavement conditions and program
repairs.
Asset Maintenance — Non -maior
Guidelines:
• Maintain the City's existing assets to ensure long -term viability.
• Maintain a comprehensive listing of the City's assets and identify the anticipated need for
maintenance, repair or replacement.
• Evaluate and update the City's asset maintenance needs annually.
CIP 6 -4 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
Buildina Maintenance/ Renovations — Non-Maior
This provides the allocations for necessary maintenance to City buildings. The amount funded for 2014 is as
follows:
Location
Descri tion
Amount
Municipal Building
Patio re-sloping and re-surfacing
24000
restroom renovations
15,000
- Lobby
Annex offices/reception renovation
26
Events Administration Facility
Demolition
18,000
Justice Center
Replace boiler
45,000
Paint common areas
20,000
carpet in Administration elevator, hall
30,000
- Replace
Refurbish courtroom Judge's bench and tables
16,000
Outdoor Pools
Paint slides and platforms
45,000
Bristol barn
Re lace roof gutters and structural supports
20,000
Conine barn
Repair floor joists and foundations
100,000
Other barns
Various repairs
15,000
Park restrooms
Hand dryers and waterless urinals
5,000
Recreation Center (DCRC)
Replace/consolidate electrical transformers
- 45,000
Eva co cooling towers
60,000
- Replace
hot water storage tanks
40,000
- Replace
Paint gymnasium
40,000
Install concrete deck in leisure pool
165,000
carpet in fitness area
28,000
- Replace
Replace rubber flooring — classroom C and weight room
66,000
Citywide
Replace carpet and other flooring
50,000
HVAC and pump replacements
25 000
Other miscellaneous in -house renovations
15,000
Rounding
2,000
rota/ Building Maintenance Renovations
$915
Transfers
The majority of the funding programmed for transfers is for debt service obligations on capital projects
financed by long -term debt.
Advances
The advances programmed are based on projects programmed in the 2014 -2018 CIP that have been
identified as infrastructure projects benefiting the reflected TIFs.
CIP 6 -5 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvement Tax 2012 2013 2013 2013 2014
Capital Actual Budget Revised Budget Estimate Budget
401 -0221
Other Expenses
2301 County Auditor Deductions 41,541 45,000 45,000 40,000 45,000
401 -0314
Other Expenses
2790 Transfers 2,564,499 2,599,120 2,599,120 2,599,120 3,710,775
2791 Advances 5,742,500 0 0 1,975,000 3,860,000
8,306,999 2,599,120 2,599,120 4,574,120 7,570,775
Capital Outlay
2510
Land and Land Improvements
0
0
0
0
500,000
2511
Park and Bikeway Improvements
2,143,313
5,170,000
5,919,983
5,374,985
1,910,000
2522
Police Capital Equipment
68,466
385,000
517,125
517,125
1,125,000
2523
City Maintenance Equipment
1,345,912
480,000
701,502
701,500
1,525,000
2530
Bldgs. & Other Structures
2,212,631
735,000
827,023
827,020
840,000
2550
Transportation Projects
6,788,168
11,065,000
12,844,584
12,629,840
9,880,000
2562
Storm Sewer Improvements
353,253
1,895,000
1,895,566
1,895,560
615,000
2571
Computer hardware /software
824,171
1,130,000
1,412,315
1,412,315
1,255,000
2572
Building repairs and renovations
351,150
612,500
1,192,343
1,192,340
475,000
2579
Other Projects
633,617
1,390,000
1,468,245
193,245
1,155,000
2599
Contingencies
11,677
225,000
295,585
295,585
225,000
14,732,358
23,087,500
27,074,271
25,039,515
19,505,000
TOTALS $23,080,898 $25,731,620 $29,718,391 $29,653,635 $27,120,775
ME"
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvement Tax
Capital
401 -0314
Capital Outlay
2511
Land and Land Improvements
Land Acquisition (A11401)
500,000
500,000
2511
Park and Bikeway Improvements
Park renovations /improvements (AR1401)
630,000
Dublin Arts Council site renovations (GR1201)
15,000
Wallace tract (GR1401)
10,000
Brandon Pond fishing pier (GR1402)
55,000
Outdoor exercise equipment (GR1403)
35,000
Obstacle course (GR1404)
255,000
Darree Fields (GR9901)
45,000
Amberleigh Community Park (GR9903)
320,000
Coffman Park expansion (GR9902)
95,000
Scioto River pedestrian bridge (GR1302)
300,000
Riverside Park (GR1303)
150,000
1,910,000
2522
Police Capital Equipment
Replacement radars (PP0804)
10,000
Intersection and crime preventioncCameras (PP1301)
80,000
Replacement logging recorder (PP1401)
150,000
TAI measurement equipment (PP1402)
25,000
CIU surveillance and tracking equipment (PP1403)
35,000
Radio system upgrade (PP1501)
825,000
1,125,000
2523
City Maintenance Capital Projects
Fleet management program - vehicles (AV1401)
1,115,000
Fleet management program - equipment (AV1403)
410,000
1,525,000
2530
Buildings and Other Structures
Municipal Facilities (AB0601)
840,000
840,000
2550
Transportation Projects
Annual street maintenance program (AT1401)
3,500,000
Annual infrastructure/roadside improvements (AT1402)
300,000
Annual shared -use path maintenance (AT1403)
735,000
Annual shared -use path additions /connections (AT1404)
525,000
Annual sidewalk program (AT1406)
250,000
Annual parking lot maintenance (A T1407)
250,000
Annual pedestrian tunnel maintenance (AT1408)
150,000
Annual guardrail replacement and maintenance (AT1410)
65,000
Annual bike rack installation (AT1411)
25,000
Railroad quiet zones (ET1101)(contingent on State funding)
485,000
Riverside Drive Realignment (ET1403)
175,000
Hyland Croy /McKitrick Road (ET0809)
50,000
Coffman /Brand Road intersection (ET1205)
65,000
Muirfield Drive /Memorial Drive (ET1521)
50,000
Brand Road shared -use path (ET1004)
10,000
Dublin Road Southshared -use path (El
1,405,000
Glick Road shared -use path (ET1204)
630,000
Muirfleld Drive bike lanes (ET1104)
1,210,000
-I rri
6 -7
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvement Tax
Capital
2562 Stormwater Improvements
Annual Stormwater maintenance (AF1401)
Stormwater Improvements (EF0201)
2570 Other Projects & Equipment
2571 Computer hardware/software (AI1401)
2572 Building repairs and renovations (AB1401)
2579 Technology improvements (AB0802)
2579 Dublink/Ignite (AB1402)
2579 Bridge Street District (AB1301)
2599 Contingencies(AA1401)
2790 Transfers
General Debt Service Fund
Water - Water Extensions
Sewer - Sewer Extensions
2791 Advances
State Highway
Lifetime Fiteness TIF
Pizzuti TIF
Perimeter West TIF
Frantz Road /Dublin Road TIF
560,000
55,000
615,000
1,255,000
475,000
135,000
520,000
500,000
2,885,000
225,000
225,000
3,310,775
200,000
200,000
3,710,775
300,000
260,000
300,000
350,000
2,650,000
3
TOTAL $27,075,775
M
2014 OPERATING BUDGET— CITY OF DUBLIN, OHIO
Parkland Acquisition Fund
STATEMENT OF FUNCTIONS
Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of
parkland dedication. These fees are credited to the Parkland Acquisition Fund for the purpose of
acquiring recreational facility sites, open space and /or parkland.
NOTES AND ADJUSTMENTS
A longstanding goal of City Council has been to preserve parkland, open space and nature features.
Beginning in 2001, City Council allocated the City's property tax revenue from its inside millage to
the Parkland Acquisition Fund in order to set aside additional funding to meet their goal. In 2007,
City Council adjusted the allocation from 100% (1.75 mills) of the inside millage to approximately
54% (.95 mills). The remaining 46% (.80 mills) was allocated to the Capital Improvements Tax
Fund. For 2010 and 2011, the millage allocated to the Parkland Acquisition Fund was reduced to 20
percent (.35 mills).
Recognizing the benefits and flexibility of allocating more of the City's "inside millage" to the Capital
Improvements Tax Fund, Council approved allocating 1.40 mills to the Capital Improvements Tax
Fund and .35 mills to the Parkland Acquisition Fund begun in 2010 and has continued to do so each
year since. This allocation will be reviewed during the CIP process each year and can be reallocated
if Council deems it appropriate.
The funding programmed also provides for the City's annual commitment of $385,000 to the
Franklin County Metropolitan Park District to provide financial assistance for land acquisition for the
Glacier Ridge Metro Park, the annual debt service payments on the debt issued to acquire the land
for the expansion of Coffman Park, and to provide additional funding for the acquisition of the site
identified for the future Municipal Building. The final debt service payment for the expansion of
Coffman Park will be made in 2020.
Park Acq 6 -9 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parkland Acquisition
Finance 2012 2013 2013 2013 2014
Office of the Director Actual Budget Revised Budget Estimate Budget
402 -0210
Other Expenses
2349 Other Professional Services 7,100 0 10,700 10,700 11,400
7,100 0 10,700 10,700 11,400
Capital Outlay
2510 Land and Land Improvements 2,021,971 385,000 385,000 627,050 385,000
402 -0221
Other Expenses
2301 County Auditor Deductions 10,390 11,000 11,000 10,000 11,000
402 -0314
Transfers
2790 Transfers 225,684 225,250 225,250 225,250 242,650
TOTALS $2,265 $621,250 $631,950 $873,000 $650,050
6 -10
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service/ Water Maintenance
STATEMENT OF FUNCTIONS
This program is under the joint supervision of the Directors of Streets and Utilities and
Engineering. This work unit includes planning and design of all new construction and
improvements of the water distribution system which is tied to the City of Columbus system
under a service contract. The Administration works in cooperation with architects, engineers,
consultants, builders, and developers in planning improvements to the Dublin portion of the
system. Also included is the hydrant maintenance program.
OBJECTIVES AND ACTIVITIES
• Continue the ongoing hydrant maintenance program in -house with a significant cost
savings.
• Prepare hydrants for repainting and continue the ongoing maintenance of hydrants.
• Locate all watch valves.
PERSONNEL DATA
POSITION TITLE
Maintenance Worker
TOTAL
PART - TIME /SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
2013 2014
CURRENT NUMBER ADOPTED
1 1
1 1
1 1
1 1
NOTES AND ADJUSTMENTS
Ten percent (10 %) of the Operations Administrator position reflected in the Sewer Fund is
allocated to this budget. Thirty percent (30 %) of a Maintenance Crew Supervisor and twenty
(20 %) of a Civil Engineer reflected in the Engineering General Fund is also allocated to this
budget.
Water 7 -1 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Water
Public Service
Streets and Utilities 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
610 -1320
Personal Services
2110
Salaries/Wages
85,028
85,400
85,400
85,400
89,640
2111
Overtime Wages
2,491
1,000
1,000
1,000
1,000
2112
Other Wages
5,129
17,700
17,700
7,000
18,060
2120
Employee Benefits
37,179
39,700
39,700
35,000
34,695
2140
Uniforms & Clothing
1,305
1,430
1,430
1,400
1,730
131,132 145,230 145,230 129,800 145,125
Other Expenses
2201
Conferences /Mileage
67
300
300
100
1,150
2303
Hydrant Maint. & Repair
17,339
21,000
21,000
19,000
48,500
2310
Utilities
148,433
154,500
178,585
145,000
154,500
2320
Communications
584
50
1,250
600
50
2351
Maint. of Equipment
424
500
500
500
500
2390
Misc Contractual Services
20,002
35,000
51,644
35,000
35,000
2420
Operating Supplies
3,694
5,200
5,300
5,200
5,200
2440
Small Tools & Minor Equip
1,547
500
500
500
500
2910
Refunds
22,200
0
100
100
0
214,290 217,050 259,179 206,000 245,400
Capital Outlay
2520 Equipment & Furniture 0
7,300
7,300
5,000
2,000
0
7,300
7,300
5,000
2,000
TOTALS $345,422
$369,580
$411,709
$340,800
$392,525
FFM
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Water
Finance
Office of the Director
2012
Actual
2013
Budget
2013
Revised Budget
2013
Estimate
2014
Budget
610 -1210
Debt Service
2610 Principal -Water
375,000
400,000
490,000
490,000
515,000
2620 Interest -Water
159,338
127,720
194,790
194,790
171,075
534,338
527,720
684,790
684,790
686,075
TOTALS
$534,338
$527,720
$684,790
$684,790
$686,075
7 -3
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service/ Water Maintenance
BUDGET SUMMARY
610 -1320
• Account 2110 provides funding for full -time staffing reflected in the Personnel Data and
Notes and Adjustments.
• Account 2112 provides funding for part- time /seasonal staff.
• Account 2201 provides funding for training including "What makes a Water Distribution
System Work' and Hydrants, Valves and Other Water Appurtenances Training Session.
• Account 2303 provides funding for replacement fire hydrants and parts.
• Account 2310 provides funding for utility costs related to the operation of the water
system.
• Account 2390 provides funding for flushing and pumping of hydrants completed by the
Washington Township Fire Department and contracted emergency repairs.
• Account 2520 provides funding for two airless spray guns and other necessary equipment.
610 -1210
• Accounts 2610 and 2620 provide funding for debt service obligations for the Rings /Blazer
Parkway water tower, and the Dublin Road water tower.
Water 7 -4 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Water
Public Service
Engineering 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
610 -1330
Personal Services
2110 Salaries/Wages 14,510
15,000
15,000
15,000
15,150
2120 Employee Benefits 5,736
3,600
5,900
5,900
5,515
20,246
18,600
20,900
20,900
20,665
Other Expenses
2201
2349
2390
Conferences /Mileage
Other Professional Sery
Misc Contractual Services
1,429
59,575
66,399
2,000
100,000
75,000
2,000
102,090
88,252
1,000
60,000
75,000
1,500
86,000
120,000
127,403
177,000
192,342
136,000
207,500
Capital Outlay
2520
Equipment & Furniture
0
150
150
150
200
2561
Water System Imp.
1,092,334
315,000
387,120
315,000
1,255,000
1,092,334
315,150
387,270
315,150
1,255,200
TOTALS $1,239,983 $510,750 $600,512 $472,050 $1,483,365
7 -5
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering / Water Maintenance
Budget Summary
610 -1330
• Accounts 2110 provides funding for twenty (20 %) of one Civil Engineer's salary.
• Account 2349 provides funding to update water modeling city wide; critical infrastructure
study /vulnerability assessment; utility extension data gathering with Franklin County Health.
• Account 2390 provides funding for water line locates by the City of Columbus.
• Account 2561 provides funding for water quality units, water line replacements and water tower
maintenance.
Water /Engineering 7 -6 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service/ Sewer Maintenance
STATEMENT OF FUNCTIONS
This work program is under the joint supervision of the Director of Public Service and the
Directors of Streets and Utilities, and Engineering. This work unit includes planning and design
of all new construction, improvements and removal of infiltration and inflow sources. Streets
and Utilities are responsible for the execution of maintenance on the entire sanitary sewer
system, and also conduct inspection of lines and collects data on the system for use by
Engineering. Engineering analyzes system data to estimate amounts of extraneous flow to be
eliminated, recommends the repair and work program and new construction to be performed.
The City staff works in cooperation with homeowners, engineers, consultants, builders,
developers, Ohio Environmental Protection Agency, and with the City of Columbus which
provides wastewater treatment and a service contract.
OBJECTIVES AND ACTIVITIES
• To minimize infiltration and inflow in both the public and private portions of the sanitary
sewer system.
• To complete a warranty inspection on the installation and materials of the previous
year's cured in place pipe (CIPP) installations.
• To assess condition of subsurface infrastructure underlying streets which are
programmed for resurfacing in order that repairs be made as part of the street
resurfacing program.
• To provide a safe work environment for all employees and ensure the safety of the
public.
• To maintain /update the computer modeling program for the sewerage system.
PERSONNEL DATA
POSITION TITLE
2013 2014
CURRENT NUMBER ADOPTED
Engineering Project Inspector 1 1
Operations Administrator 1 1
Maintenance Crew Supervisor 1 1
Maintenance Worker 6 6
TOTAL 9 9
PART -TIME /SEASONAL STAFF
Seasonal Maintenance Worker 2 2
TOTAL 2 2
NOTES AND ADJUSTMENTS
The Operations Administrator position is allocated eighty four percent (84 %) to this budget.
Fifty percent (50 %) of a Maintenance Crew Supervisor position and fifty percent (50 %) of a
Civil Engineer position reflected in the Engineering General Fund is also allocated to this budget.
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Sewer 7 -7 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Sewer
Public Service
Streets and Utilities 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
620 -1320
Personal Services
2110
2111
2112
2113
2120
2140
Salaries/Wages
Overtime Wages
Other Wages
Short Term Disability
Employee Benefits
Uniforms & Clothing
452,655
8,562
6,829
1,937
183,148
5,616
460,900
12,080
35,400
0
189,340
6,550
451,300
12,080
35,400
9,600
189,340
6,550
450,000
8,000
12,000
9,600
170,000
5,500
480,065
12,080
39,860
0
171,105
7,145
658,747
704,270
704,270
655,100
710,255
Other Expenses
2201
Conferences /Mileage
4,714
12,450
14,950
9,000
13,050
2320
Communications
877
50
750
400
50
2349
Other Professional Sery
15,792
74,000
73,800
73,800
20,000
2351
Maint. of Equipment
10,135
21,300
21,300
21,300
17,000
2390
Misc Contractual Services
147,678
121,800
145,042
121,800
64,000
2410
Office Supplies
500
500
500
500
500
2420
Operating Supplies
4,010
6,450
7,650
5,000
6,350
2430
Repair & Maintenance
35,641
20,500
20,500
15,000
20,500
2440
Small Tools & Minor Equip
2,060
1,200
1,200
600
1,200
2910
Refunds
26,100
0
0
0
0
247,507
258,250
285,692
247,400
142,650
Capital Outlay
2520
Equipment & Furniture
40,007
25,550
25,550
25,550
9,700
2563
Sanitary Sewer Imp.
14,950
25,000
25,000
25,000
25,000
54,957 50,550 50,550 50,550 34,700
TOTALS $961,211 $1,013,070 $1,040,512 $953,050 $887,605
to
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Sewer
Finance
Office of the Director 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
620 -1210
Debt Service
2614 Principal -Sewer 1,125,595
2624 Interest -Sewer 423,651
1,170,570
363,900
1,270,570
437,000
1,270,570
437,000
1,322,500
386,270
1,549,246
1,534,470
1,707,570
1,707,570
1,708,770
TOTALS $1,549,246
$1,534,470
$1,707,570
$1,707,570
$1,708,770
7 -9
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service/ Sewer Maintenance
BUDGET SUMMARY
620 -1320
• Account 2110 provides funding for staffing reflected in the Personnel Data and Notes and
Adjustments.
• Account 2201 includes funding for the training of personnel in accordance with Occupational
Safety and Health Administration (OSHA) requirements and other necessary training
including but not limited to: Confined space entry, respirator, PACP certifications, flow
meters, advanced pipe cleaning, Flexidata software training and the Ohio Certified Public
Manager Program.
• Account 2349 includes funding for services related to televising and cleaning the sewer
system, as well as completing warranty inspections on previously lined sewers.
• Account 2351 includes funding to maintain and repair sewer equipment.
• Account 2390 includes funding for the pump station inspection and maintenance contract,
Delaware County Engineering Fund, and contracted storm sewer repairs.
• Account 2420 is funding for supplies necessary for doing in -house sewer cleaning and
repairs.
• Account 2430 provides funding for the repair and maintenance of the sewer system including
grades rings, ground rims /covers, and bioxide treatment.
• Account 2520 provides funding for the replacement of flow meter sensor cables.
• Account 2563 provides contingency funding for lining and repair of main lines.
620 -1210
• Accounts 2614 and 2624 provide funding for debt service obligations related to the Upper
Scioto West Branch Interceptor, sewer relining, and manhole rehabilitation.
Sewer 7 -10 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Sewer
Public Service
Engineering 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
620 -1330
Personal Services
2110
Salaries/Wages
99,226
102,200
102,200
102,200
103,720
2111
Overtime Wages
1,365
2,000
2,000
1,000
2,000
2120
Employee Benefits
41,561
42,100
42,100
42,100
38,720
2140
Uniforms & Clothing
160
400
400
200
400
142,312
146,700
146,700
145,500
144,840
Other Expenses
2201
Conferences /Mileage
482
1,500
2,846
1,500
1,500
2349
Other Professional Sery
152,171
75,000
92,288
75,000
156,000
2420
Operating Supplies
3,323
3,000
3,000
1,500
3,000
155,976 79,500 98,134 78,000 160,500
Capital Outlay
2563 Sanitary Sewer Imp. 592,627 835,000 835,000 835,000 265,000
592,627 835,000 835,000 835,000 265,000
TOTALS $890,915 $1,061,200 $1,079,834 $1,058,500 $570,340
7 -11
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering / Sewer Maintenance
Budget Summary
620 -1330
• Accounts 2110 provides funding for thirty (30 %) of one Civil Engineer's salary, and a Project
Inspector's salary.
• Account 2349 provides funding to maintain the computer modeling program, and development of
a maintenance program model, and utility extension data gathering with Franklin County.
• Account 2563 provides $200,000 for annual maintenance and $65,000 for sewer extensions.
Sewer /Engineering 7 -12 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Merchandising Fund
STATMENT OF FUNCTIONS
Ordinance 11 -93 authorized the establishment of the Merchandising Fund. Dublin merchandise
is available for resale. The revenue from the sale of the merchandise is used to purchase
merchandise, as the intent of the merchandising campaign is to be self - supporting.
Merch 7 -13 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Merchandising
City Manager
Community Relations 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
630 -1130
Other Expenses
2390 Misc Contractual Services 148 200 200 200 200
2420 Operating Supplies 11,555 7,800 11,074 2,000 7,800
11,703 8,000 11,274 2,200 8,000
TOTALS $11,703 $8,000 $11,274 $2,200 $8,000
7 -14
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Merchandising Fund
BUDGET SUMMARY
630 -1130
• Account 2420 provides funding to buy merchandise for resale.
Merch 7 -15 12/09/13
Ir0 f.Y Ie �l _ ; _ :�►1 �i�Y� �1►Y Y [1�►/:I1fWA
City of Dublin
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service / Employee Benefits Self- Insurance
STATEMENT OF FUNCTIONS
The Employee Benefits Self- Insurance Fund has been established to account for monies received from
other funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self -
Insurance Fund makes payments for services provided to employees (claims), the third party
administrator(s) and for stop -loss coverage. The budgeted amounts are based on the expected dollar
value of claims that would be paid under the plan, third party administrator fees, and the premium for
stop -loss insurance. "Premiums" are charged to benefit accounts based on the estimated cost of
coverage. In 2014 funds have been programmed for all non -union personnel and all union personnel,
including the United Steelworkers of America, the Fraternal Order of Police - Capital City Lodge No. 9,
and the Fraternal Order of Police — Ohio Labor Council to participate in the City-wide Consumer Driven
Health Plan with Health Savings Accounts and Healthy By Choice Plus (HBC Plus) Program. The
Employee Benefits Self- Insurance Fund will continue the wellness benefit and the child care Flexible
Spending Account benefit for all full -time employees who participate in HBC Plus. The City-wide
health plan includes an optional Health Savings Account (HSA) or Health Reimbursement Account
(HRA) and will include only two funding levels to match the two HSA employer contribution levels for
an employee and family.
PERSONNEL DATA
POSITION TITLE
Benefits Administrator (1)
TOTAL
PART -TIME /SEASONAL STAFF
Wellness Coordinator (2)
Wellness Intern (3)
TOTAL
2013 2014
CURRENT NUMBER ADOPTED
0 1
0 1
1 1
1 0
2 1
NOTES AND ADJUSTMENTS
The annual funding level for 2014 for all employee groups is as follows:
Single $ 6,635
Family $ 14,890
Funding is based on the reduced level for 2014 due to the healthy balance existing in the fund and the
anticipated expenditures for 2014. Included in this fund is the third party administration for the short-
term disability benefit provided to non - bargaining employees. This addition was part of the leave
program that was approved by City Council in October, 2008. Also funded are the health screenings,
and various educational classes and programs that are included as part of HBC Plus.
(1) The Benefits Administrator position is funded seventy-five percent (75 %) from this budget and
twenty-five percent (25 %) from the Human Resources budget in the General Fund.
(2) The part-time Wellness Coordinator position is funded seventy-five percent (75 %) from this
budget and twenty-five percent (25 %) from the Community Recreation Center account.
(3) This position is removed for 2014.
Int Sery 8 -1 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Emp. Benefits Self Ins.
City Manager
Human Resources 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
701 -1120
Personal Services
2110
Salaries/Wages
0
0
0
0
46,875
2111
Overtime Wages
19
0
0
0
0
2112
Other Wages
26,315
43,440
43,440
30,000
32,000
2120
Employee Benefits
4,069
6,750
6,750
5,000
27,280
30,403 50,190 50,190 35,000 106,155
Other Expenses
2309
Third Party Admin.
210,862
228,620
251,509
228,620
235,920
2361
Medical, Dental,Rx,Vision
2,985,221
3,721,370
3,764,553
3,200,000
2,900,000
2364
Stop Loss Coverage
299,160
404,040
409,689
404,040
484,450
2366
Employer HSA Contribution
755,163
907,610
935,110
907,610
962,625
2390
Misc Contractual Services
77,801
155,290
208,913
155,290
160,400
4,328,207 5,416,930 5,569,774 4,895,560 4,743,395
TOTALS $4,358,610 $5,467,120 $5,619,964 $4,930,560 $4,849,550
ON
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service/ Employee Benefits Self Insurance
BUDGET SUMMARY
701 -1120
• Account 2112 provides funding for seventy -five percent (75 %) cost - sharing of the Wellness
Coordinator part-time position and the Intern position between this budget and the Recreation
Services budget.
• Account 2309 reflects funding for third -party administration fees from United Health Care
(UHC), Envision Rx and EBMC, the administrator of the City's flexible spending programs and
vision services benefit. Also included is third -party administration for the short-term disability
program.
• Account 2361 includes funding for the all medical, dental, pharmacy and vision claims.
• Account 2364 provides funding for a stop -loss insurance policy to protect the City against
catastrophic or extraordinarily high cost claims.
• Account 2366 provides funding for the employer contributions (funded at 85 %) for HSA
contribution.
• Account 2390 includes funding for the City's comprehensive wellness benefit. Funding is
included for continuation of the on -site screenings and various educational classes and
programs. Also funded is continuation of professional benefits consultation, continuation of
return on investment analysis, and further review of plan design.
Int Sery 8 -3 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
PERFORMANCE MEASURES: CONTINUED
1) Percent of Employee Population in the Health Low Risk, Moderate Risk, and High Risk
Levels
Year
# Analyzed
High Risk
Medium Risk
Low Risk
2009
551
5.40%
18.50%
76.00%
2010
578
5.40%
20.40%
74.20%
2011
562
6.00%
19.40%
74.60%
2012
556
5.8%
20.3%
73.90%
Percent of Employee Population in High, Medium
And Low Risk Levels
■ High Risk ■ Medium Risk Low Risk
7a anO/ 76.00% 74.70% 74.60% n nnw
Health risk status is determined by risk categories: low risk is zero to two risks; medium risk is three
to four risks, and high risk is five or more risks. Changes in health status correlate with changes in
cost. Individuals with high risks often migrate to having disease and high costs. There is a natural
flow of individuals from low risk to high risk to disease to high cost. To contain cost, the goal is to
keep the health population healthy and to try to stop the unnecessary progression in the direction of
more risks and disease through wellness and prevention efforts.
Based on 15 different risk categories. High risk = 5 + Health Risk. Medium Risk Factors — 3 to 4 risk
factors. Low Risk Factors — 0 to 2 risk factors.
The Population goal is to reduce the number of those at high risk and increase the number those at
low risk.
Int Sery 8 -4 12/09/13
2008 2009 2010 2011 2012
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service/ Workers' Compensation Fund
STATEMENT OF FUNCTIONS
The Workers' Compensation Fund has been established to cover the costs associated with the City's
Workers' Compensation coverage under a self - insurance plan. Funds are transferred from the General
Fund to cover premiums, claims, and third party administration fees associated with the City's
Workers' Compensation coverage.
NOTES AND ADJUSTMENTS
This budget reflects estimated costs for the City's Self- Insurance Workers' Compensation coverage
which includes expected medical expenses and compensation associated with work - related injuries
and illnesses from January 1, 2014 - December 31, 2014. This budget also reflects estimated fees for
excess workers' compensation insurance coverage and volunteer insurance coverage.
Int Sery 8 -5 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Workers' Comp. Self Ins.
City Manager
Human Resources 2012 2013 2013 2013 2014
Actual Budget Revised Budget Estimate Budget
703 -1120
Other Expenses
2309
Third Party Admin.
30,093
35,800
35,800
20,000
40,800
2363
Claims
106,219
212,710
212,710
130,000
189,500
2364
Stop Loss Coverage
74,465
89,800
89,800
89,800
94,800
2390
Misc Contractual Services
695
5,000
5,000
1,000
6,000
211,472
343,310
343,310
240,800
331,100
TOTALS
$211,472
$343,310
$343,310
$240,800
$331,100
go
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service/ Workers' Compensation Fund
BUDGET SUMMARY
703 -1120
• Account 2309 includes the administrative fee for the self- funded program, independent
medical evaluations of injured employees, and administrative fees for the state tail fund.
• Account 2363 funds medical and indemnity reserves for prior year claims, and estimated 2014
claims.
• Account 2364 includes the required payment to the state guarantee fund and the state fee for
a self- insured plan. Also included are the excess coverage premium and volunteer coverage
premium.
Account 2390 provides funds for investigation of fraudulent claims.
Int Sery 8 -7 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
PERFORMANCE MEASURES:
1) Percent Change in the Number of Worker's Compensation Claims Filed (including annual
costs)
Annual Self Insurance Cost Savings FY 2007 - FY 2010
*As of 101912013
The City collects this information to perform cost comparisons of our Self Insured Workers' Compensation
system vs. traditional State Funded system costs. This information is also useful in projecting future costs,
benchmarking with similar Cities /Municipal operations, City Safety Committee discussion topics and identification
of future safety training needs.
FY 2010
FY 2009
FY 2008
FY 2007
i
i
Int Sery 8 -8 12/09/13
FY 2009
FY 2010
FY 2011
FY 2012
FY 2013*
# of Worker's
35
30
31
25
21
Compensation
Claims
Total Self
$186,951
$152,828
$181,933
$218,551
$176,204
Insured Cost
Percent Change
(22 %)
(18 %)
19%
20%
(19 %)
in Insured Cost
Annual Self Insurance Cost Savings FY 2007 - FY 2010
*As of 101912013
The City collects this information to perform cost comparisons of our Self Insured Workers' Compensation
system vs. traditional State Funded system costs. This information is also useful in projecting future costs,
benchmarking with similar Cities /Municipal operations, City Safety Committee discussion topics and identification
of future safety training needs.
FY 2010
FY 2009
FY 2008
FY 2007
i
i
Int Sery 8 -8 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Fiduciary Funds
STATEMENT OF FUNCTIONS
These funds reflect the cost of reimbursing developers for the cost of installing certain public
improvements (water & sewer reimbursement) and for refunding permit bonding fees deposited
with the City to ensure completion of a project. A specific agency fund has been established for the
collection of taxes on behalf of the Dublin Convention & Visitors Bureau, the tracking of unclaimed
funds, the collection and distribution of a building surcharge mandated by State law, and for the
agency fund to track the revenue and expenditures of the Central Ohio Interoperable Radio System
(COIRS) established between the City of Dublin, the City of Worthington and Delaware County.
NOTES AND ADJUSTMENTS
Agency 9 -1 12/09/13
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Fiduciary Funds
Finance 2012 2013 2013 2013 2014
Office of the Director Actual Budget Revised Budget Estimate Bud et
Income Tax Revenue Sharing
803 -0210
2911
Refunds -Gen Unclaimed Checks
0
0
0
0
0
2912
Refunds -Gen Unclaimed Payroll
0
0
0
0
0
2913
Refunds - Unclaimed Income Tax
14,212
0
100
100
0
2914
Refunds - Conditional Occupancy
0
0
0
0
0
2916
Refunds -BD of Bldg Stds -Comm
12,965
15,000
16,037
15,000
15,000
TOTALS
Refunds -CRC Deposits
$14,212
$0
$100
$100
$0
2918
Refunds -DCRC Sea Dragons
1,550
17,000
17,000
17,000
17,000
Dublin Convention and Visitors Bureau
Refunds- Theatre Admission
223
0
0
0
804 -0211
2922
Refunds -DCRC Dolphins
5,655
6,000
9,000
9,000
6,000
2824
Payment to Dublin Convention
7,200
3,500
9,500
9,500
3,500
2925
& Visitors Bureau
$614,105
$500,000
$650,000
$650,000
$500,000
TOTALS $614,105 $500,000 $650,000 $650,000 $500,000
Agency Fund
Irb .11Y�4;
2304
Sewer Tap Paybacks
362,067
250,000
400,000
400,000
250,000
2910
Refunds
929
10,000
10,000
10,000
10,000
2914
Refunds - Conditional Occupancy
178,900
150,000
200,000
200,000
150,000
2915
Refunds -BD of Bldg Stds -Res
4,004
2,500
4,001
4,000
2,500
2916
Refunds -BD of Bldg Stds -Comm
12,965
15,000
16,037
15,000
15,000
2917
Refunds -CRC Deposits
50,670
40,000
60,000
60,000
40,000
2918
Refunds -DCRC Sea Dragons
1,550
17,000
17,000
17,000
17,000
2919
Refunds- Theatre Admission
223
0
0
0
0
2922
Refunds -DCRC Dolphins
5,655
6,000
9,000
9,000
6,000
2923
Refunds - Washington Twp
7,200
3,500
9,500
9,500
3,500
2925
Refunds - School Programs
0
0
6,000
6,000
0
TOTALS
$624,163
$494,000
$731,538
$730,500
$494 000
Central Ohio Interoperable Radio System (COIRS)
807 -1210
2310
Utilities
3,507
4,000
4,348
4,000
5,000
2345
Legal Services
3,414
4,000
7,000
5,000
5,000
2349
Professional Services
0
34,000
31,000
10,000
15,000
2351
Maintenance of Equipment
51,627
59,000
59,000
59,000
57,000
2360
Insurance and Bonding
7,176
9,000
9,000
7,300
9,000
2990
Contingencies
1,401
10,000
10,000
10,000
0
TOTALS
$67,125
$120,000
$120,348
$95,300
$91000
a
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
while not inclusive, this glossary is
provided to assist the reader with
definitions of some unfamiliar terms
used in the budget document,
Accrual Basis — a basis of accounting in
which transactions are recognized at the
time they are incurred or obligated, rather
then when cash is received or spent.
Budget — the financial operating plan for a
given time period which provides estimates
of expenditures and revenues for that time
period and outlines the assumptions under
which those estimates were made.
Budget Amendment — a formal change
of budgeted appropriations requiring
legislative approval.
Agency Fund - a type of fiduciary (trust)
fund used to account for assets held by the
City as an agent for individuals, other
governments and /or other funds.
Appropriation — authorization from the
legislative authority (City Council) to
expend funds for a specific purpose or
category of purposes. Appropriations are
for the current fiscal year and lapse at the
end of the fiscal year if not obligated for a
specific purpose.
Balanced Budget — occurs when planned
expenditures equal anticipated revenues.
Bond — a written promise to pay a
specified sum of money, called the face
value or principal amount, at a specified
date or dates in the future called the
maturity date(s), together with the periodic
interest at a specified rate. Note: The
difference between a note and a bond is
that the latter runs for a longer period of
time and requires greater legal formality.
Bond Rating — a measure of the City's
credit - worthiness determined by
established outside agencies by reviewing
the City's financial viability and practices.
A high bond rating results in favorable
interest rates when the City borrows
funding for long term capital projects.
Budget Calendar — the schedule of key
dates that are followed in the preparation
and adoption of the budget.
Budgetary Basis — the basis under which
the budget estimates are made.
CAFR — Comprehensive Annual Financial
Report.
Capital Asset (as defined by the City
of Dublin) — tangible property, obtained or
controlled as a result of past transactions,
events or circumstances, which will benefit
the City for a period of more than one (1)
year and has a cost or dollar value of
$1,000 or more.
Capital Outlay — expenditures that result
in the acquisition of or addition to fixed
assets (capital asset).
Capital Improvements Program (CIP)
— issued separately on an annual basis, but
in coordination with the operating budget
document, the CIP is the five -year plan for
infrastructure and other long term
investments such as roadways, technology,
vehicles, parks, etc.
Capital Improvements Tax Fund -
represents the 25% of the local income tax
collected for the purpose of funding capital
improvements.
10 -1
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
Capital Projects Fund - used to account
for the financial resources to be used for
the acquisition or construction of major
capital facilities other than those financed
by Proprietary Funds and Trust Funds.
Capital Project — a major construction,
acquisition, or renovation activity that adds
value to or significantly increases the
useful life of the government's physical
assets.
Cash basis — a basis of accounting or
budgeting in which transactions are
recognized only when cash is increased or
decreased.
Cemetery Fund - a fund provided to
account for revenue received from the sale
of cemetery lots and interment fees.
Expenditures are restricted to the
maintenance of the City's cemeteries.
services throughout the City. This study is
a comprehensive review of the allocation of
City costs to all City programs to ensure
that fees charged accurately reflect the
costs associated with provision of that
service or program.
Debt Service — payment of principal and
interest on borrowed funds according to a
predetermined schedule.
Debt Service Fund — used to account for
resources set aside to fund debt service
and actual principal and interest payments.
Dublin Convention and Visitors
Bureau Fund - accounts for 25% of the
tax imposed on establishments that
provide sleeping accommodations for
transient guests and is due to the Dublin
Visitors and Convention Bureaus as
required by state law.
Cemetery Perpetual Care Fund -
established in order to set aside funds so
that when all the City's cemetery burial lots
are sold, funds remain to properly maintain
all cemetery lots in perpetuity.
City Charter — a document ratified by a
vote of the people that outlines the
guidelines and policies under which a city
will operate.
Council- Manager form of government
— the form of government in which an
elected City Council hires a professional
city manager to serve as the chief
administrative official for the City, as
opposed to an elected mayor.
Contingency — a budgeted reserve set
aside for emergencies or unforeseen
expenditures not otherwise included within
the budget.
Cost of Services Study — study
conducted each year to determine the fees
to be charged for various programs and
Employee Benefits Self- Insurance
Fund — includes monies received from
other funds as payment for providing
medical, dental and vision benefits.. The
Employee Benefits Self- Insurance Fund
may make payments for service provided
to employees, for reimbursements to
employees who have paid providers, to
third party administrators for claim
payment or administration, for stop -loss
coverage, or any other similar purposes.
Encumbrance — the commitment of
appropriated funds to purchase an item or
service; to encumber funds means to
commit them for a specified future
expenditure.
Enforcement and Education Fund -
provided to account for revenue received
from penalties assessed in accordance with
violations involving Section 4511.19, Ohio
Revised Code. Expenditures are restricted
10 -2
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
to educating the public of laws governing
the operation of a motor vehicle while
under the influence of alcohol and other
information relating to the operation of a
motor vehicle and the consumption of
alcoholic beverages.
Enterprise Fund - used to account for
operations that are financed and operated
in a manner similar to private business
enterprises - where the intent is the costs
of providing goods or services to the public
on a continuing basis be financed or
recovered primarily through user charges.
Expenditure — the payment for goods or
services; in a cash — based budget such as
the City of Dublin's, expenditures are
recognized only when the cash payment
for the cost of goods received or services
rendered is made.
Fiduciary Fund — any fund held in a
fiduciary capacity, ordinarily as agent or
trustee. Also called Trust and Agency
Funds.
Fiscal Year — the twelve -month period
designated as the operating year for
accounting and budget purposes; in the
case of the City of Dublin, January 1 —
December 31, or calendar year.
Full — Time Equivalent (FTE) —
represents an employee working a
standard 40 -hour workweek, or its equal in
terms of hours comprised of more than
one employee.
Fund — the basis on which the
governmental accounting system is
organized; an independent financial and
accounting entity with a self - balancing set
of accounts in which transactions relating
to resources, expenditures, assets and
liabilities are recorded. Funds are
established to account for the use of
restricted revenue sources and to carry on
specific activities.
10 -3
Fund Balance — amounts shown as fund
balance represent monies which remain
unspent after all budgeted expenditures
have been made.
GAAP - Generally Accepted Accounting
Principles - Uniform minimum standards for
financial accounting and recording, which
encompasses the conventions, rules, and
procedures, that define accepted
accounting principles.
GFOA — Government Finance Officers
Association — An association of public
finance professionals. The GFOA has
played a major role in the development
and promotion of GAAP for state and local
governments.
General Fund — the general operating
fund used to fund public services used to
account for all financial resources except
those required to be accounted for in
another fund.
General Obligation Debt — debt backed
by the full faith, credit and taxing power of
a government.
General Obligation Debt Service Fund
— accounts for the accumulation of
resources and payment of general
obligation bond principal and interest from
governmental resources.
Governmental Accounting Standards
Board (GASB) — the independent agency
established under the Financial Accounting
Foundation in 1984 as the official body
designated to set accounting and financial
reporting standards for state and local
governments.
Governmental Funds — a generic
classification used by the GASB to refer to
all funds other than proprietary and
fiduciary funds. The General Fund, special
revenue funds, capital project funds, and
debt service funds are types of funds
referred to as 'governmental funds."
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
Grant — a contribution by a government or
other entity to support a particular
function.
Home Rule — the term used to describe
the powers of municipal corporations
operating under a charter which provides
for or authorizes a method of procedure in
the passage and publication of legislation,
the making of improvements, and the
levying of assessments differing from the
method prescribed by general law, may
pass and publish such legislation, make
such improvements, and levy such
assessments under the general law or in
accordance with the procedure provided
for or authorized by its charter.
Internal Service Fund - used to account
for the financing of goods or services
provided by one department or agency of
the City to other departments or agencies
on a cost - reimbursement basis. Charges
are intended only to recoup the total cost
of such services.
Lapse of Appropriation — the expiration
of appropriation authority at the end of the
fiscal year if it is neither expended nor
encumbered for a specific purpose.
Law Enforcement Trust Fund - accounts
for all cash or cash proceeds that are a result
of contraband property seizures and
forfeitures of property.
Hotel Motel Tax Fund — fund into which
taxes derived from hotel room stays (bed
taxes) are deposited; this fund accounts
for 75% of the tax imposed on
establishments that provide sleeping
accommodations for transient guests.
Expenditures are restricted to the
advancement of cultural development,
beautification of public property,
improvement of the historic district and
any other project or expenditure which
would enhance the City's appeal to visitors
and tourists.
Income Tax Revenue Sharing Fund —
fund into which income taxes to be shared
with Dublin City Schools in conjunction
with certain economic development
agreements are deposited for payment to
the schools.
Infrastructure — the physical assets of a
government, including but not limited to
public buildings, streets, curbs and traffic
control devices, water and sewer facilities,
and parks and public lands.
Major Funds - Many local
governments manage and account for
their financial activities in a limited
number of funds -- designated as major
funds as recommended by the GASB.
Mandatory Drug Fine Fund - includes
revenue from mandatory fines imposed for
drug offense convictions in accordance
with Section 2925.03, Ohio Revised Code.
Expenditures are restricted to law
enforcement efforts pertaining to drug
offenses.
Mayor's Court Computer Fund —
represents an additional fee collected for
computerization of the Mayor's Court in
accordance with Ohio Revised Code
Section 1901.261.
Merchandising Fund - fund for receipts
from sales of Dublin- related merchandise
and related costs.
Operating Expenditure — costs of
personnel, materials, services and
equipment required for a City unit to
function.
10 -4
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
Operating Revenue — income received
by the government to pay for ongoing
operations, including items such as taxes,
fees for services, investment earnings,
grant revenues, etc.
Revenue — sources of income received
during a fiscal year, operating transfers
from other funds, and other financing
sources such as the proceeds derived from
the sale of fixed assets.
Operating Transfer — an amount moved
from one fund to another to support the
funding of services in the recipient fund.
Parkland Acquisition Fund — created to
account for property taxes and
development fees collected for the purpose
of funding acquisition of recreational
facility sites, open space, and /or parkland.
Performance Measurements — any
systematic attempt to learn how
responsive a government's services are to
the needs of the residents through use of
standards, workload indicators, etc.
Permissive Tax Fund - accounts for
permissive tax fees received in addition to
the motor vehicle license tax.
Expenditures are restricted to construction
or permanent improvements of the streets
and state highways within the City.
Personal Services — a category of
expenditures that represents the amounts
paid for all costs associated with personnel,
including wages and benefits paid by the
City.
Policy — a guiding principal which defines
the underlying rules which will direct
decision - making processes.
Program — a group of related activities
intended to accomplish a specific objective.
Recreation Fund - created to account for
revenues and expenditures for parks and
recreation programs and activities,
including the Community Recreation
Center.
Reserve — funds set aside that are
earmarked for a specific future use.
Safety Fund - accounts for revenues and
expenditures for the operations of the
City's Police Department. Major revenue
sources are property taxes and subsidies
from the General Fund.
Service Payment — payment made in lieu
of real estate taxes for purposes of retiring
debt for improvements in a designated tax -
increment financing MF) district.
Sewer Fund - provided to account for
capacity charges for connecting into the
sewer system and the costs associated
with the maintenance and repair of the
City's sewer lines.
Special Assessment Debt — debt issued
for a specified purpose and based on
collection of taxes levied against a pre-
determined set of properties for that
purpose.
Special Assessment Debt Service
Fund - provided to account for the
accumulation of resources and payment of
special assessment bond principal and
interest from special assessment levies
with governmental commitment.
Special Revenue Fund - used to account
for the proceeds of specific revenue
sources (other than expendable trusts or
major capital projects) that are legally
restricted to expenditures for specified
purposes.
State Highway Improvement Fund -
provided to account for the allocation of
revenues derived from motor vehicle
license fees and gasoline taxes.
Expenditures are restricted by state law to
maintenance and repair of state highways
within the City.
10 -5
2014 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
Street Maintenance and Repair Fund -
provided to account for the allocation of
revenues derived from motor vehicle
license fees and gasoline taxes.
Expenditures are restricted by state law to
maintenance and repair of streets within
the City.
Swimming Pool Fund- includes revenues
and expenditures for outdoor swimming
pool programs and activities at both
outdoor facilities, excluding the capital cost
of the swimming pool.
Tax - increment financing (TIF) - A
method used for funding public
improvements whereby real estate tax
revenue increases resulting from those
improvements are directed toward paying
for those improvements.
Transfers — An appropriation to or from
another fund. A transfer is the movement
of money from one fund to another to
wholly or partially support the functions of
the receiving fund.
Unencumbered Balance — the remaining
balance within a fund that is not obligated
for any other purpose.
User Fee (or charge) — the payment of a
fee for direct receipt of a public service by
the party who benefits from the service.
Water Fund - provided to account for the
collection of a user surcharge, permit fees
and the costs associated with the
maintenance and repair of the City's water
lines.
Workers' Compensation Self -
Insurance Fund — fund for the
accumulation of funds to provide for
payment of claims and other costs
associated with the City's self- insured
workers compensation program.
10 -6