The URL can be used to link to this page

Home My WebLink AboutResolution 68-13RECORD OF RESOLUTIONS Dayton Legal Bl Inc., F N 300 Resolution No. 68 -13 Passed . 20 A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE HISTORIC DISTRICT STREET LIGHT REPLACEMENT WITH LED UPGRADE PROJECT El WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the Dublin Code, for the Historic District Street Light Replacement with LED Upgrade project; and WHEREAS, Council has determined that the bid submitted by Consolidated Electrical Distributors, Inc. constitutes the lowest and best bid. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, , E: of its elected members concurring, that: Section 1. The bid submitted by Consolidated Electrical Distributors, Inc. in the total amount of $582 is hereby accepted. Section 2 . The City Manager is hereby authorized to enter into contracts with Consolidated Electrical Distributors, Inc. for performance and completion of the Historic District Street Light Replacement with LED Upgrade project, pursuant to the Advertisement, Proposal and Contract Documents for said project on file in the office of the City Engineer. Section 3. This Resolution shall take effect upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this I f'% day of /IOU b�� 2013 i May .. . O fficer ATTEST: 6kv-Y-4-� �, 0'Z44AA1- Clerk of Council City of Dublin Office of the City Manager 5200 Emerald Parkway • Dublin, 01-1143017-1090 Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager Date: November 14 Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer Memo Re: Resolution No. 68 -13 - Historic District Street Light Replacement with LED Upgrade Summary On November 7, 2013, three (3) bids were received, publicly opened and read for the Historic District Street Light Replacement with LED Upgrade 2013 (13- 027 -CIP) project. This project involves acquiring the materials for Engineering staff to replace the existing street lights in the Historic District with an upgrade of the lighting fixtures to LED (light emitting diode) technology for energy savings and reduced maintenance needs. The Engineer's estimate is $600,000.00. Funds for this project are budgeted from the bond proceeds for the LED street lights issued in 2012. Consolidated Electrical Distributors, Inc. submitted the lowest and best bid of $582,325.00. Staff has reviewed all bids and a summary of the bids is listed below. Bidder Bid as Read Bid as Read Over ( +) or under ( -) Engineer's Estimate Corrected Bid Consolidated Electric Distributors $582,325.00 -2.9% GexPro $587,012.00 -2.2% Graybar Electric $599,196.81 -0.1% $599,196.31 For Council's reference and review, a copy of this commodity bid document has been placed in the Council Planning Room. Staff anticipates the construction to commence in the Spring of 2014 and all streets will remain open to traffic for the duration of the construction. The scheduled completion date for the project is by the end of 2014. Staff has thoroughly reviewed the bid proposal. Previous experience with Consolidated Electrical Distributors has been favorable, including these recent projects: • LED Streetlight Retrofitting Project 2012, currently replacing standard street lights in Dublin; • Light Emitting Diode Street Light Retrofit undertaken by Facilities in 2011/2012. Recommendation Staff recommends Council approval of Resolution 68 -13, accepting as lowest and best the bid of Consolidated Electric Distributors in the amount of $ 582,325.00 and authorizing the City Manager to enter into a contract with Consolidated Electric Distributors for this project. Office of the City Manager City of Dublin 5200 Emerald Parkway • Dublin, 01-143017-1090 Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager Date: November 14, 2013 Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer Memo Re: Resolution No. 68 -13 — Historic District Street Light Replacement with LED Upgrade Summary On November 7, 2013, three (3) bids were received, publicly opened and read for the Historic District Street Light Replacement with LED Upgrade 2013 (13- 027 -CIP) project. This project involves acquiring the materials for Engineering staff to replace the existing street lights in the Historic District with an upgrade of the lighting fixtures to LED (light emitting diode) technology for energy savings and reduced maintenance needs. The Engineer's estimate is $600,000.00. Funding for this project is budgeted in the Capital Construction Fund. Consolidated Electrical Distributors, Inc. submitted the lowest and best bid of $582,325.00. Staff has reviewed all bids and a summary of the bids is listed below. For Council's reference and review, a copy of this commodity bid document has been placed in the Council Planning Room. Staff anticipates the construction to commence in the Spring of 2014, and all streets will remain open to traffic for the duration of the construction. The scheduled completion date for the project is by the end of 2014. Staff has thoroughly reviewed the bid proposal. Previous experience with Consolidated Electrical Distributors has been favorable, including these recent projects: • LED Streetlight Retrofitting Project 2012, currently replacing standard street lights in Dublin; • Light Emitting Diode Street Light Retrofit undertaken by Facilities in 2011/2012. Recommendation Staff recommends Council approval of Resolution 68 -13, accepting as lowest and best the bid of Consolidated Electric Distributors in the amount of $582,325.00 and authorizing the City Manager to enter into a contract with Consolidated Electric Distributors for this project. Bid as Read Corrected Bidder Bid as Read over ( +) or Under ( -) Bid Engineer's Esbimate Consolidated Electric Distributors $582,325.00 -2.9% GexPro $587,012.00 -2.2% Graybar Electric $599,196.81 -0.1 0 /0 $500,196.31 Staff anticipates the construction to commence in the Spring of 2014, and all streets will remain open to traffic for the duration of the construction. The scheduled completion date for the project is by the end of 2014. Staff has thoroughly reviewed the bid proposal. Previous experience with Consolidated Electrical Distributors has been favorable, including these recent projects: • LED Streetlight Retrofitting Project 2012, currently replacing standard street lights in Dublin; • Light Emitting Diode Street Light Retrofit undertaken by Facilities in 2011/2012. Recommendation Staff recommends Council approval of Resolution 68 -13, accepting as lowest and best the bid of Consolidated Electric Distributors in the amount of $582,325.00 and authorizing the City Manager to enter into a contract with Consolidated Electric Distributors for this project.