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HomeMy WebLinkAboutResolution 63-13RECORD OF RESOLUTIONS Dayton Legal Blank, Inc., Form No 30045 Resolution No. 63 -13 Passed — - — - - - . 20 A RESOLUTION RATIFYING AMENDED MID -OHIO REGIONAL PLANNING COMMISSION ARTICLES OF AGREEMENT AND BYLAWS c WHEREAS, it is the desire of the Mid -Ohio Regional Planning Commission (MORPC) to make efficient and effective use of its resources while maintaining compliance with all federal, state and local laws and regulations applicable to it; and WHEREAS, the Mid -Ohio Regional Planning Commission's Articles of Agreement and Bylaws Review Committee (the Committee) conducted a review of MORPC's Articles of Agreement and Bylaws to determine whether any existing provisions should be updated or revised to provide more clarity, consistency, flexibility and simplicity; and WHEREAS, the Committee presented proposed amendments to MORPC's Articles of Agreement and Bylaws, and on September 19, 2013, the Mid -Ohio Regional Planning Commission adopted the proposed amendments to MORPC's Articles of Agreement and Bylaws; and WHEREAS, the MORK governance body (the Commission) is comprised of representatives appointed by MORK members; and WHEREAS, the Commission recommends ratification of the amended Articles of Agreement and Bylaws per MORK Resolution 21 -13. NOW, TORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, of the elected members concurring: Section 1 . The Council of the City of Dublin hereby adopts MORPC's Amended Articles of Agreement and Bylaws. Section 2 . The Amended Articles of Agreement and Bylaws take effect January 1, 2014. Section 3. This Resolution shall be effective upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this a '{�'� day of QC— 1'JeJ r 2013. i 1 04 1 . - �j�/ • - Ping Officer ATTEST: 0, aLAAXX— Clerk of Council Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 [City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 Memo To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager Date: October 24, 2013 Re: Resolution No. 63 -13 — Ratifying Amended Mid -Ohio Regional Planning Commission Articles of Agreement and Bylaws Background Approximately six years ago, the Mid -Ohio Regional Planning Commission (MORPC) formed a committee to review and revise two MORK governance documents, the Articles of Agreement and the Bylaws. Their overall goal was to provide more clarity, consistency, flexibility, and simplicity to the Articles of Agreement and Bylaws. The Commission adopted the proposed amendments on September 19, 2013. Summary of MORK s Articles of Agreements and Bylaws Amendments Clari : • Renames the "Administrative Committee" to "Executive Committee" to clarify its role • Clarifies the role of the chair in appointing committees • Amendments to the Policy Committee portion of the Bylaws — Renames the "Policy Committee" as the "Transportation Policy Committee" — Makes language consistent with current federal law — Adjusts representation to be consistent with changes in Commission representation — Clarifies the role of the chair and other officers — Adds reference to three standing subcommittees (Community Advisory Committee, Transportation Advisory Committee, Attributable Funds Committee) — Renames the "Federal Funds Committee" as the "Attributable Funds Committee" — Allows for flexibility in meeting times and order Consistency: • Moves the details of assessing dues from the Articles to the Bylaws and makes consistent with current practices • Better balances Commission voting representation with members' population • Removes specific approval of Articles by the Franklin County Commissioners • Ensures membership on the nominating committee is a diversity of local government types • Use of "bylaws" rather than "rules" • Adds the "Regional Policy Roundtable" to Bylaws Flexibility: • Moves certain detailed procedures from the Articles to the Bylaws and from the Bylaws to Resolutions • Increases from three (3) months to one (1) year the time allowed to obtain 51% of member legislative boards' approval of changes to Articles of Agreement • Terms of service modified to be at the discretion of appointing authority Memo re. Resolution No. 63 -13 October 24, 2013 Page 2 of 2 simplicity: • Simplifies and removes barriers for general purpose government membership • Makes general purpose government membership more consistent across government types and throughout the region by basing representation on population • Allows for other types of members than general purpose local governments to provide a broader perspective to Commission discussions Timeline As stated above, MORK adopted the proposed amendments on September 19, 2013. For the amendments to the Articles of Agreement and Bylaws to take effect, at least 51% of Commission members' legislative bodies need to approve the revised Articles of Agreement and Bylaws by December 19, 2013. The revised Articles of Agreement and the Bylaws will take effect January 2014, on condition of ratification. Copies of the MORK Resolution 21 -13, the report from the Chair of the MORK Articles of Agreement and Bylaws Review Committee, and redlined versions of the documents are attached for reference. Recommendation Council Member Marilee Chinnici - Zuercher and I serve as City representatives to MORK and recommend approval of Resolution 63 -13 at the October 28, 2013 City Council meeting. M0 C Memorandum 11111 No Regional Funning coaftwon TO: Mid-Ohio Regional Planning Commission 111 Uberty street Administrative Committee suite 100 Officers and Board Members Columbus, Ohio 43215 T 614.228.2663 FROM: Bill Yaple, Chair F 614.228.1904 MORPC Articles of Agreement and Bylaws Review Committee TDD 1.800.886.2663 DATE: September 6, 2013 www.morpc.org SUBJECT: Proposed Resolution 21 -13: "ADOPTING PROPOSED CHANGES TO MORK ARTICLES OF AGREEMENT AND BYLAWS" The Articles of Agreement and Bylaws Review Committee was created to review and revise two MORK governance documents, the Articles of Agreement and the Bylaws. The committee presented proposed amendments to the Articles of Agreement and the Bylaws to the Commission on July 18, 2013. The proposed amendments reflect the Article of Agreements and Bylaws Review Committee's overall goal to provide more clarity, consistency, flexibility, and simplicity to the governance documents. Amendments include: Clarity: Renames the "Administrative Committee" to "Executive Committee" to clarify its role Clarifies the role of the chair in appointing committees Amendments to the Policy Committee portion of the Bylaws — Renames the "Policy Committee" as the "Transportation Policy Committee" — Makes language consistent with current federal' law — Adjusts representation to be consistent with changes in Commission representation — Clarifies the role of the chair and other officers — Adds reference to three standing subcommittees (Community Advisory Committee, Transportation Advisory Committee, Attributable Funds Committee) — Renames the "Federal Funds Committee" as the "Attributable Funds Committee" — Allows for flexibility in meeting times and order Consistency: • Moves the details of assessing dues from the Articles to the Bylaws and makes consistent with current practices • Better balances Commission voting representation with members' population • Removes specific approval of Articles by the Franklin County Commissioners • Ensures membership on the nominating committee is a diversity of local government types • Use of "bylaws" rather than "rules" • Adds the "Regional Policy Roundtable" to Bylaws Resolution 21 -13 Memo Page 2 Flexibility: • Moves certain detailed procedures from the Articles to the Bylaws and from the Bylaws to Resolutions • Increases from 3 months to 1 year the time allowed to obtain 51% of member legislative boards' approval of changes to Articles of Agreement • Terms of service modified to be at discretion of appointing authority Simplicity: • Simplifies and removes barriers for general purpose government membership • Makes general purpose government membership more consistent across government types and throughout the region by basing representation on population • Allows for other types of members than general purpose local governments to provide a broader perspective to Commission discussions The following changes were made to the Articles and Bylaws since they were presented to the Commission in July and are listed for the purposes of full disclosure. Some formatting changes were also made for consistency and presentation purposes. None of these changes are material or represent any significant changes in meaning within the documents. Articles of Agreement • Added "Article" to section headings • Moved and updated amended information — Added resolution numbers — July 22, 1982 date was wrong, should be April 22, 1982 — Added September 19, 2013 • Article 11.6.2 - removed "Paragraph A" - there is no paragraph A in Article IX • Article 11.6.2 & II.G & II.H (second paragraph) - changed "section" to "article" - for consistency • Article ILE - replaced "which" with "that" • Article II.H (second paragraph) - deleted "conditions" after 11.6 - for consistency • Deleted the "M" on the page numbers • Deleted "continued" in the header Bylaws • Updated amended information — Added dates and resolution numbers (4/21/04 - Resolution 13 -05; 11/10/11 - Resolution 46-11, 9/19/13 - Resolution 21 -13) • Deleted "continued" in the header • Removed asterisks from Section IV due to change in footer on front page • Section IV.C.1- removed "the" from in front of LUPAC in two instances - for consistency in referring to LUPAC • Propose changing name of Citizen's Advisory Committee (CAC) to Community Advisory Committee (CAC). Both Made capitalization consistent throughout both documents For the amendments to the Articles of Agreement to take effect, at least 51% of Commission members' legislative bodies need to approve the revised Articles of Agreement by December 19, 2013. The revised Articles of Agreement and the Bylaws will take effect January 2014, on condition of ratification. RESOLUTION 21 -13 "ADOPTING PROPOSED CHANGES TO MORK ARTICLES OF AGREEMENT AND BYLAWS" WHEREAS, it is the desire of the Mid -Ohio Regional Planning Commission (MORPC) to make efficient and effective use of its resources while maintaining compliance with all federal, state, and local laws and regulations applicable to it; and WHEREAS, the Mid -Ohio Regional Planning Commission's Articles of Agreement and Bylaws Review Committee (the Committee) conducted a review of MORPC's Articles of Agreement and Bylaws to determine whether any existing provisions should be updated or revised to provide more clarity, con- sistency, flexibility and simplicity; and WHEREAS, MORPC's Articles of Agreement and Bylaws Review Committee has reviewed and dis- cussed the articles of agreement and has prepared proposed changes to the articles; and WHEREAS, the committee has reviewed and discussed the bylaws and has prepared proposed changes to the bylaws; and WHEREAS, the proposed changes to the Articles of Agreement and the Bylaws were presented to the Commission in July 2013 for input; and WHEREAS, the committee recommends adoption of the attached Articles of Agreement and Bylaws; now therefore BE IT RESOLVED BY THE MID-OHIO REGIONAL PLANNING COMMISSION: Section 1. That the Commission adopts the proposed changes to the Articles of Agreement, Section 2. That the Commission adopts the proposed changes to the Bylaws. Section 3. That the proposed changes to the Articles of Agreement and to the Bylaws take effect January 1, 2014, pending ratification of the Articles of Agreement by 51% of mem- bers' legislative bodies. Section 4. That the executive director is authorized to take such other action and execute and deliver such other documents as, acting with the advice of legal counsel, he shall deem necessary and appropriate to carry out the intent of this resolution. Section 5. That this Commission finds and determines that all formal deliberations and actions of this Commission concerning and relating to the adoption of this resolution were taken in open meetings of this Commission. Marilyn Brown, hair MID -OHIO REGIONAL PLANNING COMMISSION Effective date: January 1, 2014 Submitted by: William Murdock, Executive Director Prepared by: Shawn Hufstedler, Chief of Staff /Finance Director Authority: Ohio Revised Code Section 713.21 For action date: September 19, 2013 Attachment(s): 1. Revised Articles of Agreement 2. Revised Bylaws Exhibit A MID-OHIO REGIONAL PLANNING COMMISSION ARTICLES OF AGREEMENT ARTICLE I - MISSION & REGION The Mid -Ohio Regional Planning Commission (hereinafter referred to as the COMMISSION) shall carry out the following mission: • Improve the ability of local governments or other entities to deal with local or regional issues. • Assist local governments in making best use of local tax dollars and other resources through planning, capital improvements programming, shared services and collaboration, policy advocacy, and management best practices. • Increase the amount of federal and state funds flowing into the region for use in meeting needs recognized by local governments. • Manage federal, state and in -house rules and regulations associated with grant programs and operation of local activities. The region (hereinafter referred to as the REGION) for which the COMMISSION is created and shall be maintained, is the Central Ohio Regional Planning Area which shall include the geographic area of Franklin County and other local units of government that are cooperating in the work of the COMMISSION. ARTICLE II - MEMBERSHIP OF THE COMMISSION There shall be two general classes of membership on the COMMISSION, full membership with voting rights and associate membership without voting rights. A. ELIGIBILITY Any municipality, board of township trustees, or board of county commissioners representing a local unit of government which is within, contiguous to or near Franklin County, is eligible for a full membership with the COMMISSION. Other units of local government (as enabled in O.R.C. 713.21) may become associate members upon such terms as may be agreed upon by the COMMISSION. B. CONDITIONS To acquire and retain full membership on the COMMISSION, a prospective participating organization must: Amended October 18, 1979 by adoption of Resolution 40-79 Amended April 22, 1982 by adoption of Resolution 18 -82 Amended November 16, 1989 by adoption of Resolution 33 -89 Amended December 19, 1991 by adoption of Resolution 28 -91 Amended September 19, 2013 by adoption of Resolution 21 -13 MID -OHIO REGIONAL PLANNING COMMISSION Articles of Agreement 1. Formally enter into the Articles of Agreement of the COMMISSION by obtaining approval to join the COMMISSION from the prospective participating organization's legislative body including authorization to enter into the Articles of Agreement of the COMMISSION and submitting a copy of the approved authorizing legislation to the COMMISSION. 2. Pay the appropriate participation fees asset forth in Article IX of these Articles of Agreement. 3. Maintain or create, for local planning responsibilities, an appropriate planning organization such as a municipal planning commission or legislative authority where it serves as the municipal planning commission. In the instance of a local unit of government, other than a municipality, township, or county, such conditions as may be established by the COMMISSION shall be satisfied. C. REPRESENTATION The COMMISSION supports diversity in all of its activities, consequently members are strongly encouraged to appoint representatives who can speak for diverse groups including disadvantaged, low income, and minority groups. Additionally, the COMMISSION can benefit from additional expertise such as housing, financial, planning, technology, energy, etc., and members are encouraged to consider appointment of representatives with such relevant expertise. Further, in order for the COMMISSION to retain its role as a forum for central Ohio's local government leaders, each full member shall be represented by at least one elected or appointed official who has a high degree of decision - making authority. Additional representation requirements shall be defined in the Bylaws of the COMMISSION. D. TERM OF SERVICE Representatives to the COMMISSION shall serve at the pleasure of their appointing authority. E. VACANCIES A vacancy on the COMMISSION shall be filled by the authority that appointed such representative in the first instance. 0a MID -OHIO REGIONAL PLANNING COMMISSION Articles of Agreement F. VOTING Each full member representative to the COMMISSION shall be entitled to vote on all motions acted upon by the COMMISSION. G. ACCEPTANCE OF NEW MEMBERS A unit of local government which is eligible by virtue of the Ohio Revised Code and these Articles of Agreement for full membership and has fulfilled the conditions of Article II.B. of these Articles of Agreement, may apply for representation on the COMMISSION. Upon acceptance by the COMMISSION as a full member, the unit of local government shall become a participating organization in cooperative association with the COMMISSION. Units of local government eligible for associate membership shall be accepted as members in a manner as may be established by the COMMISSION. H. WITHDRAWAL OF MEMBERSHIP The legislative authority of any member may terminate its membership with the COMMISSION at any time by adopting a resolution to do so, delivering a certified copy thereof to the Secretary of the COMMISSION, and withdrawing its representatives from the COMMISSION. So far as active participation is concerned, such withdrawal shall be effective upon delivery, but shall not relieve the withdrawing party of its obligation to contribute its share of the cost for the year in which the withdrawal occurs. However, if any such member shall withdraw at anytime within the last six months of the year in which it became a member, such withdrawing party shall contribute its share of the cost for the first six months of the year next ensuing. Any legislative authority or other unit of local government not contributing as provided by Article IX hereof may, by a determination of the COMMISSION, be deemed to have withdrawn. If any member fails to meet the requirements set out in Article II.B., that member shall receive a notice of such failure from the COMMISSION. If after six months from the date of the notice the member continues to fail to meet the requirements set out in Article II.B., the member is deemed to be withdrawn, and a notice from the COMMISSION to that effect shall be forwarded to the former member. 3 MID -OHIO REGIONAL PLANNING COMMISSION Articles of Agreement ARTICLE III - POWERS AND DUTIES OF THE COMMISSION The COMMISSION shall have all powers, duties and responsibilities pertaining to regional planning commissions, specified in Section 713.21 to 713.27of the Ohio Revised Code and as otherwise permitted by federal, state or local law. The COMMISSION shall provide planning and consultation services concerning local and regional problems and shall review and report its findings on state and federal grant applica- tions when requested by members. The COMMISSION may also provide planning assistance for any member. The cost thereof shall be paid by such member in such a manner and amount as may be agreed on between the COMMISSION and the member. Any such work so undertaken and completed by the COMMISSION shall be of an advisory or recommending nature which, may or may not be adopted by the member's planning organization. The fact that such planning organization refuses to adopt such work shall not relieve the member from the obligation to pay the amount specified under the contract. The COMMISSION, after making a regional plan or any change, supplement or abolition thereof, shall certify a copy thereof to the planning commission of each municipality, to the township trustees, and the county commissioners of the REGION. The planning commission of any municipality to which such a plan, change, supplement or abolition is certified may adopt the same, and it shall thereupon have the same force and effect within such municipality as is provided by law or charter for plans prepared and adopted by said planning commission. The boards of county commissioners may adopt said plan, change, supplement, or abolition so far as it related to non - municipal territory within their respective jurisdictions. When so adopted, said plan, change, supplement or abolition shall be certified to the COMMISSION and filed with the county recorder of affected counties as provided by law. ARTICLE IV - LOCAL PLANNING RESPONSIBILITIES Detailed planning within a single political jurisdiction is not the responsibility of the COMMISSION, but shall remain the responsibility of the planning organization or agency for that local unit of government. If a county or only a part of a county becomes a member of the COMMISSION, a mutual agreement between the COMMISSION and the regional planning commission involved shall be required to determine how regional planning will be effectuated in that part of the county within the COMMISSION'S planning area. Regardless of the type, planning organizations of members may exercise the option of utilizing COMMISSION staff in lieu of maintaining their own permanent staff by entering into an appropriate agreement with the COMMISSION and paying the required costs agreed upon by the parties thereto. 4 MID -OHIO REGIONAL PLANNING COMMISSION Articles of Agreement ARTICLE V - OFFICERS OF THE COMMISSION A. OFFICERS 1. Chair and Vice Chair The chair and vice chair shall each be members of the COMMISSION and be elected by representatives of the COMMISSION at its annual meeting each year. Each shall hold office until the annual meeting next after his or her election and until his or her successor is elected and qualified. The duties of the chair shall include the appointment of standing, ad hoc, and other committees as authorized by Article VII of these Articles, unless other provisions for their appointment have been adopted. The chair may appoint such special committees or task forces as may be necessary from time to time in order to perform the duties set forth in the Articles of Agreement, or as the Commission may otherwise direct. The chair shall preside at all meetings of the COMMISSION. The vice chair shall serve as chair during any absence of the chair and shall assist the chair in performance of duties. 2. Secretary The COMMISSION at its annual meeting each year shall elect a secretary. The secretary shall hold office until the annual meeting next after his or her election and until his or her successor is elected and qualified. It shall be the duty of the secretary to ensure a full record of the proceedings of the COMMISSION and of its committees is kept, and he or she shall perform such other duties as the COMMISSION may from time to time direct. B. VACANCIES Should the offices of chair, vice chair or secretary become vacant, the COMMISSION may at its next regular meeting receive nominations from the Nominating Committee as well as from the floor and elect a successor; however, such vacancy shall be filled within a period of five months. When a vacancy occurs, the COMMISSION shall appoint an interim officer at its next regular meeting. Such interim officer shall possess all the powers of a regular officer and shall serve until the position is filled by the COMMISSION. ARTICLE VI - EMPLOYEES The COMMISSION or its delegate may authorize the employment of a director, and such planners, engineers, accountants and others as may be necessary, and determine their 5 MID -OHIO REGIONAL PLANNING COMMISSION Articles of Agreement compensation. Personnel shall not be under civil service but shall be eligible for and covered by the Ohio Public Employees Retirement System. ARTICLE VII - COMMITTEES OF THE COMMISSION The Bylaws adopted by the COMMISSION shall provide for the establishment of standing, ad hoc, and other committees, at least one of which shall oversee financial, administrative and personnel matters; a county planning area committee and subcommittee for each county without a county or regional planning commission; and a transportation policy committee. The method of selection, term, name, duties and responsibilities of committees shall be provided in the Bylaws of the COMMISSION. ARTICLE VIII - ELECTIONS A. NOMINATING COMMITTEE There shall be established a Nominating Committee, the members of which shall be appointed by the chair of the COMMISSION and confirmed by the COMMISSION. Said Nominating Committee shall be composed of five (5) members of the COMMISSION, and not more than two (2) of these five shall be appointees from any one type of jurisdiction (i.e., counties, cities, villages, or townships) in order to provide for a broad perspective from among the governments represented on the COMMISSION as indicated in Article II.C. of these Articles. The Nominating Committee shall designate its chair from its members. B. NOMINATION FOR ELECTION At least twenty (20) days prior to the annual meeting, the chair shall appoint the Nominating Committee. Said Nominating Committee having been duly appointed and confirmed shall, at least ten (10) days prior to the annual meeting of the COMMISSION, report the names of the candidates so nominated to the secretary. The secretary shall advise each member of the COMMISSION, in writing, at least five (5) days prior to the annual meeting as to the nominees so selected. At the annual meeting, the chair of the Nominating Committee shall report the names so nominated. After this report is presented, nominations from the floor shall be invited. Such nominations must be seconded. The secretary then shall prepare ballots properly identifying the nominees, said ballots shall be distributed and tallied during the annual meeting by a temporary committee appointed for that purpose. W MID -OHIO REGIONAL PLANNING COMMISSION Articles of Agreement ARTICLE IX - FINANCIAL PROVISIONS The cost of maintaining the COMMISSION for regional planning purposes shall be apportioned in accordance with the Bylaws. Each member shall contribute annually according to the fee schedule adopted by the COMMISSION. ARTICLE X - AMENDMENT These Articles of Agreement may be amended by resolution adopted by the COMMISSION at any regular or special meeting and confirmed by a majority of the full members. ARTICLE XI - TIME OF TAKING EFFECT These Articles of Agreement shall take effect upon the adoption of the resolution of adoption of these Articles of Agreement by the COMMISSION at any of its regular or special meetings, and the confirmation by a majority of the members within one year thereafter. ARTICLE XII - TAX EXEMPT STATUS AND DISSOLUTION Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on, (a) by an organization exempt from Federal Income Tax under Section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), or (b) by an organization, contributions to which are deductible under Section 170(c) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law). Upon the dissolution of the organization, the Members of the COMMISSION shall, after paying or making provision for the payment of all of the liabilities of the organization, dispose of all of the assets of the organization in such manner so that they can be used exclusively for public purposes. 7 MID-OHIO REGIONAL PLANNING COMMISSION ARTICLES OF AGREEMENT Amended October 18, 1979 Amended July 22, 1982 Amended November 16, 1989 Amended December 19, 1991 Amended September 19. 2013 MISSION & REGION The Mid -Ohio Regional Planning Commission, (hereinafter referred to as the COMMISSION), shall carry out the following mission: 1) Insrease IfYt rove the ability of local governments or other entities to deal with local or regional issues, 2) Assist local governments in making best use of local tax dollars and other resources through planning, capital improvements programmin shared services and collatmration._policy advocacy. and management whpiejuesbestpractices. 3) Increase the amount of federal and state funds flowing into the region for use in meeting needs recognized by local governments and4) Desrease` e federal, state and in -house reel to rul_es _an_d_ regulations ssociated with grant programs and operation of local activities. The region, (hereinafter referred to as the REGION), for which the COMMISSION is created and shall be maintained, is the Central Ohio Regional Planning Area which shall include the geographic area of Franklin County and other local units of government that are cooperating in the work of the COMMISSION. MEMBERSHIP OF THE COMMISSION I. There shall be two general c6asses of m m rship on the Commission full membership with voting rights and associate membership without voting rights. ELIGIBILITY Any municipality, board of township trustees, or board of county commission ers representing a local unit of government which is within, contiguous to or near Franklin County, is eligible for a full membership with the COMMISSION. Other units of local government ias enabled in O.R.C. 713.211 may become associate members upon such terms as may be agreed upon by the COW MISSION. B. CONDITIONS M -1 MID -OHIO REGIONAL PLANNING COMMISSION Articles of Agreement (cont.) To acquire and retain full membership on the COMMISSION, a prospective participating organization must: Formally enter into the Articles of Agreement of the COMMISSION-Dy A> to slag gFRr4val tpjoin the COMMISSION from the orosoective oarticioating organization's legislative body including authorization to enter into the Articles of Agreement of the COMMISSION and submitting ap aff4cia1 - coov of the aooroved authorizing legislation to a 9 L Pay the appropriate participation fees as set forth in Section IX, Paragraph A of these Articles of Agreement. 3. Maintain or create, for local planning responsibilities, an appropriate planning organization such as a municipal planning commission or legislative authority where it serves as the municipal planning commission. , i In the instance of a local unit of government, other than a mu- nicipality, township, or county, such °i -Conditions as may be established by the COMMISSION shall be satisfied. REPRESENTATION The COMMISSION suDDorts diversitv in all of its activities. conseauentl memize[S are Strongly encourWed_O pp int reDresenttat_ives whn_can sl2ealk for div rss grQup, includirr i van I w in d mingray grg9ps Addi ignally the COMMISSION can benefit from additional expgrti gUf s housing, financial, planning, technology. energy gig and members are encouraged to consider appointment of representatives with such relevant gjpp tile. Furth m qWgr foEltig G0 tg retain i role as a forum for central Ohio's local government leadeM, g@ph full nnemWr shall be Eggresented 1& at least ong I njfA gffigigl whg h high Degree of decision makingauthorfty. Agd:ftion re presentation reguirements shall be defined in the Bylaws of the QOM M ISSIQN, Comment [SH1]: Detailed Representation language has been moved to Bylaws, with high level parameters established in the Articles. The deleted portions of this section C. below were edited and moved to the bylaws. M -2 MID -OHIO REGIONAL PLANNING COMMISSION Articles of Agreement (cont.) M -3 MID -0X10 REGIONAL PLANNING COMMISSION Articles of Agreement (cunt.) M-4 MID -OHIO REGIONAL PLANNING COMMISSION Articles of Agreement (cont.) D. TERM RVIQ - afepresentatives to the COMMISSION shall serve at the pleasure of their a orating au hon VACANCIES A vacancy on the COMMISSION shall be filled f... Y;@ 61~@X Fed tOFFA by the authority which appointed such representative in the first instance. -AR VOTING Each full member representative to the COMMISSION shall be entitled to vote on all motions acted upon bythe COMMISSION. Th p ^^ 40.4195490° rhal' G. $ ACCEPTANCE OF NEW MEMBERS A p9A eal SUbdIVISISH 8F etheF unit of local government which is eligible by virtue of the Ohio Revised Code and these Articles of Agreement for full m m errsNp- n�sfulfilled the conditions .af,pgplion , 11, B. of these Articles of reerrent may aonly for representation on the COMMISSION. Upon acceptance bythe COMMISSION as a full member aR e b the .u. PaF , the pelffitiGal of local government shall become a participating organization in cooperative association with the COMMISSION. Units of local goverment eligible for associate membership shall be acceM.0 as Member in a manner as may be established bythe ,COMMISSION. H. WITHDRAWALS Of MEMBERSHIP M -5 MID -OHIO REGIONAL PLANNING COMMISSION Articles of Agreement (conN The legislative authority of any member may terminate its membership with the COMMISSION at any time by adopting a resolution to do so, delivering a certified copy thereof to the Secretary of the COMMISSION, and withdrawing its representatives from the COMMISSION. So far as active participation is concerned, such withdrawal shall be effective upon delivery, but shall not relieve the withdrawing party of its obligation to contribute its share of the cost for the year in which the withdrawal occurs. However, if any such member shall withdraw at anytime within the last six months of the year in which it became a member, such withdrawing party shall contribute its share of the cost for the first six months of the year next ensuing. Any legislative authority or other unit of local government not contributing as provided by Article IX hereof may, by a determination of the COMMISSION, be deemed to have withdrawn. if any member faiisto meet the reouirements setoutan Section I1. 6. Conditions. that member shall receive a notice of such failure from the COMMISSION. if after six months from the date of the notice the member continues to fail to meet the reouirements set out in Section II. B. Conditions, t hg mgmDa i m o _tie withdrawn, and_a _n_ctir frcm the OMMI$ION to that efft5half be forwarded to the former member. POWERS AND DUTIES OF THE COMMISSION The COMMISSION shall have all powers, duties and responsibilities pertaining to regional planning commissions, specified in Section 713.21 to 713.27 1 RG I .a,., a y Gt h ff the Ohio Revised Code _and- a"therwise: Dermitted bvfederal. state or local lav The COMMISSION shall provide planning and consultation services concerning local and regional problems and shall review and report its findings on State and Federal grant applica tions when requested by members. The COMMISSION may also provide planning assistance for any member. The cost thereof shall be paid by such member in such a manner and amount as may be agreed on between the COMMISSION and the member. Any such work so undertaken and completed by the COMMISSION shall be of an advisory or recommending nature which may or may not be adopted by the members planning organization. The fact that such planning organization refuses to adopt such work shall not relieve the member from the obligation to pay the amount specified under the contract. The COMMISSION, after making a regional plan or any change, supplement or abolition thereof, shall certify a copy thereof to the planning commission of each municipality, to the township trustees, and the county commissioners of the REGION. M -6 MID -OHIO REGIONAL PLANNING COMMISSION Articles of Agreement (cont.) The planning commission of any municipality to which such a plan, change, supplement or abolition is certified may adopt the same, and it shall thereupon have the same force and effect within such municipality as is provided by law or charter for plans prepared and adopted by said planning commission. The boards of county commissioners may adopt said plan, change, supplement, or abolition so far as it related to non - municipal territory within their respective jurisdictions. When so adopted, said plan, change, supplement or abolition shall be certified to the COMMISSION and filed with the county recorder of affected counties as provided by law. LOCAL PLANNING RESPONSIBILITIES Detailed planning within a single political jurisdiction is not the responsibility of the COMMISSION, but shall remain the responsibility of the planning organization or agency for that local unit of government. If a county or only a part of a county becomes a member of the COMMISSION, a mutual agreement between the COMMISSION and the regional planning commission involved shall be required to determine how regional planning will be effectuated in that part of the county within the COMMISSION'S planning area. Regardless of the type, planning organizations of members may exercise the option of utilizing COMMISSION staff in lieu of maintaining their own permanent staff by entering into an appropriate agreement with the COMMISSION and paying the required costs agreed upon by the parties thereto. OFFICERS OF THE COMMISSION OFFICERS 1. 'Chair and Vice 44&& F. ^ C hair The hair and Vice G4a#ma-R h it shall each be members of the COMMISSION and be elected by representatives of the COM- MISSION at its annual meeting each year. Each shall hold office until the annual meeting next after his or her election, and until his or her successor is elected and qualified. The duties of the G4a4HianChair shall include the appointment of standing. ad hoc. and other committees as authorized by Article VII of these Articles unless other provisions for their appointment have been M -7 MID -OHIO REGIONAL PLANNING COMMISSION Articles of Agreement (cont) adopted. The Chair may appoint such spgcial committees or task forces as may be necessary from time to time in order to perfor the duties set forth in the Articles of Agreement, or as the Commission may athgrwise direct. T-4e the AFUeIeVA of these AFUsles. speei n mmttees r lass f.a Rer. Lae w pr fFGFR terns tia AgFOOFF1814t. OF as the Gemmission may etheFwise . The hair shall preside at all meetings of the COMMISSION. The Vice Gkrai�ra h � it shall serve as Sha*wa-n during any absence of the Ghawman and shall assist the GAai&r hair in performance of duties. Secretary The COMMISSION at its annual meeting each year shall elect a Secretary. The Secretary shall hold office until the annual meeting next after his or her election and until his or her successor is elected and qualified. It shall be the duty of the Secretary to keep -e nure a full record of the proceedings of the COMMISSION and of its commit- tees s .c,fp% and he or she shall perform such other duties as the COMMISSION may from time to time direct. VACANCIES Should the offices of G#a4mapC r , Vice E F , [ ha; or Secretary become vacant, the COMMISSION may at its next regular meeting receive nominations from the Nominating Committee as well as from the floor and elect a successor; however, such vacancy shall be filled within a period of five months. When a vacancy occurs, the COMMISSION shall appoint an interim officer at its next regular meeting. Such interim officer shall possess all the powers of a regular officer and shall serve until the position is filled by the COMMISSION. EMPLOYEES The COMMISSION or its delegate may authorize the employment of a director, and such planners, engineers, accountants and others as may be necessary, and determmef+x their compensation. Personnel shall emp yed by the `Ii. Gt, ..,t1 � . f . . a..., the M -8 MID -OHIO REGIONAL PLANNING COMMISSION Articles of Agreement (cont ,,,...,;...S a GOMFR;,t� ~ shall not be under civil service but shall be eligible for and covered by the Ohio Public Employees Retirement System. VII COMMITTEES OF THE COMMISSION The Ru4es adopted bythe COMMISSION shall provide for the establishment of standing, ad hoc, and other committees, at least one of which shall oversee financial, administrative and personnel matters; a county planning area committee and subcommittee for each county without a county or regional planning commission; and a transportation policy committee. The method of selection, term, name, duties and responsibilities of committees shall be provided in the iwl a tis of the COMMISSION. VIII ELECTIONS NOMINATING COMMITTEE There shall be established a Nominating Committee, the members of which shall be appointed by the G4 a*ff�a�r of the COMMISSION and confirmed by the COMMISSION. Said Nominating Committee shall be composed of five (5) members of the COMMISSION, and not more than two (2) of these five shall be appointees from any one type of jurisdiction (i.e. counties, cities, villages. or townships) in order to provide for a broad perspective from among the governments represented on J;he MMMISSION a+44 ++ tOan two (2) at theca fi all be member of � 9A rTVC irrvvc orr •r �) v pc i �� prr pP m iiiyQr iii" p repFese a s .te rr,ee>< h%94 W as indicated in Article II. cam; C of these Articles. The Nominating Committee shall designate its GhalFwap from its members. M -9 MID -OHIO REGIONAL PLANNING COMMISSION Articles of Agreement (cunt.} B. NOMINATION FOR ELECTION At least twenty (20) days prior to the annual meeting, the h it shall appoint the Nominating Committee. Said Nominating Committee having been duly appointed and confirmed shall, at least ten (10) days prior to the annual meeting of the COMMISSION, report the names of the candidates so nominated to the Secretary. The Secretary shall advise each member of the COMMISSION, in writing, at least five (5) days priorto the annual meeting as to the nominees so selected. At the annual meeting, the C#airmaR of the Nominating Committee shall report the names so nominated. After this report is presented, nominations from the floor shall be invited. Such nominations must be seconded. The Secretarythen shall prepare ballots properly identifying the nominees, said ballots shall be distributed and tallied duringthe annual meeting by a temporary committee appointed for that purpose. FINANCIAL PROVISIONS The cost of maintaining the COMMISSION for regional planning purposes shall be apportioned n accordance with the Bylaws _ ' Oeak Commmft [RL2]: Loved to bylaws M -10 MID -OHIO REGIONAL PLANNING COMMISSION Articles of Agreement (cons.) Each paFtopa � a lit , ag G i o ati ng nt , a nd F .. bef emtLe< to ns ^ °`' F shall contribute annually according to the fee schedule adopted by the COMMISSION . WheR PeF eaprta fees are USed, Oaeh FASPA '^@F •,.,.,.,G,.,.. Eti,E1..,..,ryOUt Comment [RL3]: moved to bylaws AMENDMENT These Articles of Agreement may be amended by resolution adopted by the COMMISSION at any regular or special meeting and confirmed by a majority of the full members. M -11 MID -OHIO REGIONAL PLANNING COMMISSION Articles of Agreement (cons.) TIME OF TAKING EFFECT These Articles of Agreement shall take effect upon the adoption of the resolution of adoption of these Articles of Agreement by the COMMISSION at any of its regular or special meetings, and the confirmation by #49 r4ankiiR GOURty BOaFd ef Geupty GeFrAPA es gneFS ORGI majority of the members within r thereafter. XII TAX EXEMPT STATUS AND DISSOLUTION Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on, (a) by an organization exempt from Federal Income Tax under Section 50 t4c)(3) of the Internal Revenue Code of 11954 (or the corresponding provision of any future United States Internal Revenue Law) or (b) by an organization, contributions to which are deductible under Section 1170(c) of the Internal Revenue Code of _954 (or the corresponding provision of any future United States Internal Revenue Law). Upon the dissolution of the organization, the Members of the COMMISSION shall, after paying or making provision for the payment of all of the liabilities of the organization, dispose of all of the assets of the organization in such manner so thatthey can be used exclusively for public purposes. M -12 MID -OHIO REGIONAL PLANNING COMMISSION Bylaws* A. Parliamentary Procedure COMMISSION On matters not addressed by the Articles of Agreement or Bylaws, Robert's Rules of Order revised (current version) shall govern the meetings of MORK and meetings of all committees included in these bylaws. B. Representation Representatives to the COMMISSION must be selected as follows: 1. Representation on the COMMISSION a) Representation for municipalities and for the unincorporated portions of townships shall be based upon the entire population of the municipality or the unincorporated portion of the township as reported in the most recent U.S. census or MORK estimate. b) Representation for counties shall be based upon the entire population of the villages and un- incorporated portions of townships within that county plus 10% of the population of the cities within that county as reported in the most recent U.S. census or MORPC estimate. In addi- tion, the county engineer's office of counties which are entirely within the MORPC Metropoli- tan Planning Organization boundary shall be represented on the COMMISSION. c) Representation on the COMMISSION for Full Members shall be determined based upon Table 1 Full Member Representation d) Associate members shall have such representation as maybe established by the COMMIS- SION. Table 1: Full Member Representation Full Member Population Range Minimum Maximum Representatives 1 1 10,000 2 10,001 40,000 3 40,001 60,000 4 60,001 80,000 5 80,001 100,000 6 100,001 120,000 7 120,001 140,000 8 140,001 160,000 9 160,001 180,000 10 180,001 200,000 11 200,001 250,000 12 250,001 300,000 13 300,001 400,000 14 400,001 500,000 15 1 500,001 1 and up * Section added by adoption of Resolution No. 8 -01 by the Mid -Ohio Regional Planning Commis- sion on April 19, 2001. ** Updated by adoption of Resolution No. 29 -01 by the Mid -Ohio Regional Planning Commission on 11/15/01. MID -OHIO REGIONAL PLANNING COMMISSION Bylaws Continued 2. Appointing Authority a) Full member representatives shall be appointed and submitted to MORK in writing by the Mayor, Chief Executive Officer, Council President serving as Mayor, or legislative body as de- termined by the local unit of government. b) Associate member representatives shall be appointed by such means as may be established by the COMMISSION. C. Financial Provisions and Apportionment of Costs Each year the COMMISSION shall adopt a fee schedule by July 315t to be used in assessing members for the upcoming calendar year. In every year evenly divisible by five, the COMMISSION shall estab- lish a five -year fee schedule which it shall not exceed when adopting fees for each upcoming year. Each year the COMMISSION shall provide a non - binding estimate of fees for the next 5 years for members to use in their financial planning. Each participating municipality, participating county and member township shall contribute annually according to the fee schedule adopted by the COMMISSION. When per - capita fees are used, each member township shall contribute based on the population used to calculate its representation in Section I.B. The contribution for the first year of membership shall be paid during the month following the execu- tion of an agreement between the member and the COMMISSION, and shall amount to that part of the appropriate annual participation cost pro -rated on the basis of the balance of the time remaining in that calendar year. In addition each participating full member shall contribute not more than 7 cents per capita of its population equal to its population used to calculate its representation in Section I.B. The funds so contributed shall be set aside in a separate fund to amortize lease payments on the building or build- ings housing the COMMISSION'S offices and shall be used for no other purpose. In the event that the COMMISSION decides that further capital improvements are needed after this lease is paid out, the seven cents will continue to be committed to such purpose. If they are not needed, then these con- tributions shall cease. Associate members shall contribute at the rate and in the manner as may be established at the time they become a participant, but this rate and manner may be revised by the COMMISSION from time to time. When per - capita fees are used in assessing annual member fees, all current year population figures for municipalities, townships and counties shall be based on the latest U.S. Census when available, or an estimate thereof made by the COMMISSION. D. Quorum 1. A quorum shall be defined as those members present and eligible to vote at any COMMISSION meeting and /or committee meeting. An affirmative vote of a majority of the quorum is necessary for any action taken. E. Code of Ethics All members of the COMMISSION and all committees included within these bylaws shall be aware of and governed by the current Code of Ethics adopted by MORPC. MID -OHIO REGIONAL PLANNING COMMISSION Bylaws Continued II. Executive Committee A. Membership 1. In 1998, one -half of the members were appointed for a one -year term and one -half of the mem- bers for a two -year term by the COMMISSION at an annual meeting. Thereafter, members are appointed for two-year terms by the COMMISSION at the annual meeting. Nominees shall be from recommendations by the Nominating Committee, with input from the officers and Executive Committee. Any member may be reappointed to an additional two terms of two years each (max- imum membership of six years). 2. Additional voting members shall consist of the current officers, the most recent past chair willing to serve, selected committee chairs and working group chairs during the tenure of their groups. 3. The Nominating Committee shall attempt to encourage a diversity of membership representation on the Executive Committee by taking into consideration the following constituency groups: a) Representation from Columbus, suburbs, counties, villages and townships b) Members who are elected and nonelected c) Members who are full-time (career) and part -time public officials 4. The vice chair of the COMMISSION shall chair the Executive Committee. B. Executive Committee Duties 1. The Executive Committee shall: a) Review, study and approve operational policy and routine financial and administrative mat- ters as necessary. b) With the COMMISSION, develop and recommend public policy matters for discussion, input and approval. c) Develop, monitor and recommend changes to the COMMISSION in the overall strategic direc- tion of the organization. d) Meet monthly as necessary. e) Be responsible for other duties as may be delegated or assigned to it by the COMMISSION. 2. The Executive Committee shall act on behalf of the full COMMISSION with regard to personnel matters. Such authority shall include but not be limited to the following: a) Establishing annual compensation limits within amounts budgeted and appropriated by the COMMISSION for salaries and benefits. b) Reviewing and adopting personnel policies to be maintained in an employee guidebook. b) Making final and binding decisions on discrimination grievances as required by MORPC's Af- firmative Action program. d) Subject to the Articles of Agreement, establishing proper level of personnel decision - making authority for the executive director and directors and monitor staff personnel activities monthly. MID -OHIO REGIONAL PLANNING COMMISSION Bylaws Continued 3. The Executive Committee shall periodically review and recommend revisions to the COMMIS - SION's general administrative policies and rules. III. Financial Authorizations A. The COMMISSION shall at least annually approve an operating and capital budget and authorize ap- propriations. B. Subject to an approved budget and appropriation, the authority to make obligations or enter into agreements shall be: 1. Department heads and Directors for obligations up to $2,000 2. Executive director for obligations up to $75,000 3. Executive director plus an Executive Committee resolution for obligations and agreements greater than $75,000 C. The following approvals shall be required to authorize the expenditure of funds for goods and services and for the approval of payments: 1. Finance director shall authorize all expenditures and payments. 2. Chief of staff shall authorize all expenditures and payments over $2,000. 3. Executive Director and COMMISSION chair (or alternate officer) shall authorize all expenditures and payments greater than $25,000. 4. Executive director shall authorize all expenditures and payments to the chief of staff or finance director, regardless of amount. 5. The COMMISSION chair shall approve all expenditures and payments to the executive director or any MORPC COMMISSION member, regardless of amount. If the COMMISSION chair is unavaila- ble, an alternate officer may approve; however, no official may authorize or sign for his /her own expenditure or payment. Furthermore, no official may be the sole approval authority for any indi- vidual transaction. Another officer shall authorize all expenditures and payments to the COM- MISSION chair. 6. If an emergency exists in the absence of the finance director, the assistant finance director or equivalent staff member serving as the acting finance director may approve payments. If an emergency exists in the absence of the executive director, the chief of staff or alternately desig- nated acting executive director may authorize payments. An emergency exists when circum- stances present the need to: a) meet a deadline or commitment, or b) take advantage of a discount or opportunity, or c) avoid a penalty. IV. Land Use Planning Advisory Committee ( LUPAC)* A. Purpose and Responsibilities of the LUPAC** 1. a) LUPAC has been delegated the responsibility to review "small" township rezoning cases in un- incorporated areas of Franklin County and make recommendations as required by Section 519.12(E) of the Ohio Revised Code to the township on behalf of the MORK COMMISSION. b) The purpose of the LUPAC is to review rezoning cases in Franklin County for townships with township zoning. MID -OHIO REGIONAL PLANNING COMMISSION Bylaws Continued c) All "large" township rezoning cases shall be forwarded directly to the MORPC COMMISSION for review and recommendation. (See MORPC COMMISSION Review below.) d) Small rezoning cases will be defined as those with less than 100 lots proposed. Large rezon- ing cases will be defined as those with greater than 100 lots proposed or cases using a wastewater treatment system other than conventional on -site or central sanitary sewer sys- tem. 2. LUPAC is also delegated the responsibility to review township zoning text amendments and rec- ommend action to the MORK COMMISSION. 3. LUPAC shall also serve as a resource to the MORK COMMISSION to review and recommend poli- cies on a wide range of land use issues including, but not limited to, land use related legislative initiatives, local, county and regional land use plans and development code revisions. B. Meetings 1. LUPAC shall meet as necessary to hear small township rezoning cases and township zoning text amendments. 2. Quorum will be met by a simple majority of the members being present. 3. LUPAC recommendations on small township rezoning cases shall be forwarded to the respective township on behalf of the MORK COMMISSION as required by Section 519.12(E) of the Ohio Re- vised Code. 4. LUPAC recommended action on township zoning text amendments shall be forwarded to the MORK COMMISSION for consideration. C. MORK COMMISSION Review 1. Large township rezoning cases shall be reviewed by the LUPAC. The LUPAC will forward recommendations to the MORPC COMMISSION for action. 2. Only MORPC COMMISSION members from within Franklin County shall vote on recommendations on large township rezoning cases or township zoning text amendments. MORK COMMISSION recommendations shall be forwarded to the respective township as required by Section 519.12(E) of the Ohio Revised Code. 3. The MORK COMMISSION shall hear large township rezoning cases and make its recommenda- tion at a regularly scheduled COMMISSION meeting. The MORK chair shall call a special COM- MISSION meeting to hear a large township rezoning case if necessary to comply with the town- ship public hearing date as specified in the Ohio Revised Code. D. LUPAC Members, Appointments and Officers 1. LUPAC shall be comprised of five (5) MORK COMMISSION members from within Franklin County as follows: 1 - Franklin County Engineer 1 - Franklin County at -large representative 1 - Franklin County municipality 2 - Franklin County townships MID -OHIO REGIONAL PLANNING COMMISSION Bylaws Continued 2. The MORPC chair, upon input from the MORPC executive director and LUPAC chair, shall appoint LUPAC members and alternates annually (no later than May). 3. LUPAC members shall elect a chair and vice chair annually (no later than July). 4. Alternates maybe used when a majority will not be reached by the LUPAC members or when members will be unable to attend. Alternates should be from Franklin County and will be ap- pointed by the chair of the COMMISSION. Alternates will have the ability to vote. V. Transportation Policy Committee A. Name The name of this committee shall be the Transportation Policy Committee for the Mid -Ohio Regional Planning COMMISSION. B. Origin The Transportation Policy Committee is provided for in the federally required Prospectus to the annu- al Planning Work Program. C. Purpose The Transportation Policy Committee for the Mid -Ohio Regional Planning COMMISSION is designated as the "Metropolitan Planning Organization" (MPO) for the Columbus metropolitan planning area as authorized in federal transportation planning regulations and under agreement with the Ohio De- partment of Transportation. The Transportation Policy Committee is the forum for cooperative deck sion- making that will be taking the required approval actions as the MPO. The metropolitan area, per 23 United States Code §134 and 49 United States Code §5303, as amended, must have a continu- ing, cooperative, and comprehensive ( "3C ") transportation planning process that results in plans and programs that consider all transportation modes and supports metropolitan community development and social goals. These plans and programs shall lead to the development and operation of an inte- grated, intermodal transportation system that facilitates the efficient, economic movement of people and goods. The MPO, in cooperation with the State and with operators of publicly owned transit ser- vices, shall be responsible for carrying out the metropolitan transportation planning process. D. Quorum A quorum shall be defined as those members present and eligible to vote at any meeting. An affirma- tive vote of a majority of the quorum is necessary for any action taken. E. Membership Representation on the Transportation Policy Committee shall consist of local elected officials or their representatives, officials of public agencies that administer or operate major modes of transportation in the transportation study area, and appropriate State transportation officials; and such other local elected officials, public transportation agencies, or appropriate State officials as determined by the Transportation Policy Committee. The transportation study area is that portion of central Ohio that has been identified and mutually agreed to be included in it by the Transportation Policy Committee and the Governor of Ohio, acting through the Ohio Department of Transportation, subject to the ap- proval of the United States Department of Transportation. Representation shall be determined as follows: 1. Full members of the COMMISSION that are located wholly or partially within the boundaries of the MID -OHIO REGIONAL PLANNING COMMISSION Bylaws Continued transportation study area. These members will have the same representatives on the Transporta- tion Policy Committee as they have on the MORK COMMISSION. 2. The Commissioners of any county which is not a member of the COMMISSION, but which has ter- ritory within the transportation planning area and which has entered into a commitment to partic- ipate in the 3-C process for that territory shall be entitled to one representative on the Transpor- tation Policy Committee. 3. Cities, villages and townships that are located wholly or partially within the boundaries of the transportation study area that are dues - paying members of the transportation program but are not full members of MORPC are entitled to one representative each on the Transportation Policy Committee, selected by the city, village or township. 4. Transportation Agencies: In addition to the community representatives detailed above, the Transportation Policy Commit- tee will offer representation (1 representative per entity) to the following transportation - related entities: a) Major authorities or agencies operating per the Ohio Revised Code, whose primary function is to provide transportation services or operate transportation facilities within the transportation study area such as, but not limited to: i. Central Ohio Transit Authority ii. Columbus Regional Airport Authority iii. Delaware Area Transit Agency iv. Licking County Transit Board v. Lancaster Public Transit System b) The Ohio Department of Transportation c) The Ohio Environmental Protection Agency d) Others, or modifications to the above, as may be required or recommended by the U.S. De- partment of Transportation or the Ohio Department of Transportation e) Each transportation agency may designate a primary representative and an alternate repre- sentative who may be seated at such times as the primary representative is unable to partic- ipate in the Transportation Policy Committee. f) Other local elected officials or their representatives, public transportation agencies, or appro- priate State officials as determined by the Transportation Policy Committee including officers of the COMMISSION in the event that the officer is not already a member of the Transporta- tion Policy Committee and the current chairperson of the MORK Citizen Advisory Committee. F. Officers The officers of the Transportation Policy Committee shall be the same as those of the COMMISSION and shall serve in the same roles and for the same terms. The Chair may appoint such special com- mittees or task forces as may be necessary from time to time in order to perform the purpose of the Transportation Policy Committee, or as the Transportation Policy Committee may otherwise direct. The Chair shall preside at all meetings of the Transportation Policy Committee. The Vice Chair shall serve as Chair during any absence of the Chair and shall assist the Chair in performance of duties. It shall be the duty of the Secretary to ensure that a full record of the proceedings of the Transportation Policy Committee is prepared and kept, and he or she shall perform such other duties as the Trans- portation Policy Committee may from time to time direct. MID -OHIO REGIONAL PLANNING COMMISSION Bylaws Continued G. Subcommittees The Transportation Policy Committee is advised by three standing subcommittees: 1. The Citizen Advisory Committee is provided for in the Public Involvement Process (as is required under federal transportation planning regulations), which sets out participation requirements for Metropolitan Transportation Planning and Programming. 2. The Transportation Advisory Committee is to provide technical advice to the Transportation Policy Committee as defined in the biennial Agreement between the Mid -Ohio Regional Planning COM- MISSION and the State of Ohio, Department of Transportation for Urban Transportation Planning and Transportation Programs. 3. The Attributable Funds Committee is to provide advice to the Transportation Policy Committee, the Transportation Advisory Committee JAC), and the Citizen Advisory Committee (CAC) on the development and execution of the processes used to allocate MORPC- attributable federal funds to projects and project sponsors. The Transportation Policy Committee shall adopt guidelines to govern the subcommittees, the selec- tion process for subcommittee members, and establish terms to encourage diverse involvement in subcommittee membership and leadership. H. Meetings The Transportation Policy Committee will meet monthly as necessary. VI. Regional Policy Roundtable A. Name The name of this committee shall be the Regional Policy Roundtable for the Mid -Ohio Regional Plan- ning COMMISSION. B. Origin The Regional Policy Roundtable is a standing committee to evaluate and advise the COMMISSION on legislative issues and public policy matters of regional importance at the local, state, and federal lev- el. C. Purpose The Regional Policy Roundtable seeks to develop a public policy agenda that aims to reflect the ob- jectives and ideals of both MORPC's members and the greater community. The public policy agenda will be reviewed and adopted by the COMMISSION. The COMMISSION and MORPC staff will utilize the public policy agenda to proactively advocate for policies and opportunities to enhance the quality of life in central Ohio and advance the region. The Regional Policy Roundtable will identify new public policy areas, legislation, and issues of inter- est. The Roundtable will research and provide recommendations to the COMMISSION on positions on legislative and executive issues. D. Quorum A quorum shall be defined as those members present and eligible to vote at any meeting. An affirma- tive vote of a majority of the quorum is necessary for any action taken. MID -OHIO REGIONAL PLANNING COMMISSION Bylaws Continued E. Membership Representation on the Regional Policy Roundtable shall consist of members from the COMMISSION, MORK subcommittees and working groups, business community, non - profit organizations, education sector, and residents in the REGION. The Regional Policy Roundtable shall adopt guidelines for membership, the selection process, and es- tablish terms to encourage diverse involvement in subcommittee membership and leadership. F. Officers The Chair of the Regional Policy Roundtable shall be a full member representative of the COMMIS- SION and is selected and documented by the COMMISSION Chair and Executive Director. He /she will serve a two year term at the pleasure of the COMMISSION Chair and Executive Director. The Vice Chair of the Regional Policy Roundtable shall be a full member representative of the COM- MISSION and is selected by the COMMISSION Chair and Executive Director. He /she will serve a two year term at the pleasure of the COMMISSION Chair and Executive Director. G. Meetings The Regional Policy Roundtable will meet every other month or as necessary. VII. Time of Taking Effect These bylaws shall supersede any prior action of the COMMISSION inconsistent with such bylaws. These bylaws shall be effective upon the approval of the COMMISSION. Mid-Ohio Regional Planning Commission Bylaws* I. Commission A. Parliamentary Procedure On matters not addressed by the Articles of Agreement or Bylaws, Robert's Rules of Order re- vised (current version) shall govern the meetings of MORK Viand meetings of all commit- tees included in these bylaws B. Representation Representatives to the COMMISSION must be selected as follows: I. Representation on the Comm ss on- R epresentation for municiggifities and fptAh ion f jgwNhiV§ §h t be based upon the entire 000ulation of the or the unincorpo rued portion of the township as reported in the most rg ent-,ll.5. census or MORK esti- mate. bl Representation for ev nties shall be based- ugQn tale entire poputation of the tawpsp+esvillages and v+Ha2e u ,rtcgiggrated portions of.ta ghins with in that county plus 10% of the 000ulation of the citWs }IvjMin that county as reitortgd in the most recent U.S. census or MORPC estimate In addition the county engineer'Aqffice of counties which are n it fy Within the lVlORRCJSIWo.WljWn Planning Organizatipp WVnQary shall be represented on the Commission. cl Representation on the CQDmmisnuon for Full Members shall be determined based upon Table 1 _Full Member Representation. d] Associate members shall have such representat -as may be established by the COM * Approved by the Mid -Ohio Regional Planning Commission through Resolution No. 1 -98, Jan- uary 22, 1998. Revised through Resolution No. 46-11, November 10, 2011:. n Resolution No. 21-.13. Sep ember 19. 2013. i18 10, 001 40 .9 tee 60 :1 soy 80 11 off * Approved by the Mid -Ohio Regional Planning Commission through Resolution No. 1 -98, Jan- uary 22, 1998. Revised through Resolution No. 46-11, November 10, 2011:. n Resolution No. 21-.13. Sep ember 19. 2013. 6 104.001 120.440 7 120M 140M $ 140,,001 160-0 9 160,001 180.000 1Q 1$0,.001 200.000 11 200.001 250.000 12 250.001 300.000 L3 300.001 400.000 14 _ 400,001 500.000 15 500.001 and i 2. Appointing Authority al Full member representatives shall be appointed and submitteri to MQRPQ inytritingoy t he Mayor. Chief Expputivp Officer. Con it PMidpnt o rying ar, mgyQ tgWv as determined by the local unit of governMgnt. W Ass-mate member representatives shall be aypoia by_such means-as may be estab lished by the COMMISSION. C. Financial Provisions and Apoortionme�i of Costs Each Year the COMMISSION shall adopt a fee schedule by July 3V to be used in a ssessinE members for the Upcoming calendar Year. In every year evenly divisible by five. the COMMISSION shall establish a fi ve-year f a schedule which it h II not x d ttgn for e comingyear. Each year the COMMISSION shad provide a non - binding esjfrnate of fees for the next 5 years for members to use in therfinancial planning. Each participating munic p participating coun[y and mgmber township shall contribute an- nually according to the fee gchedule adopted by the COMMISSION, W) een per - capita fees are used each member lownship sh If contrib b e n t he o ulation used to calculatq its r resentation in Section I. -B. The cul- ribution for the first year of membership shalf be paid dunngthe month following the ex- ecution of an agreement between the member and the COMMISSION. and shall amount to that part_of_ the _ oMpriate annual participation cost pro on the basis of the balance of the time remaining in that calendar year. In addition each rticiotingfgll Member shall contribute not more than 7 cents per capita of its population equal to its population used to calculate its representation in Section 1. -B. The funds so cpntnbutedhhall t set aside in a separatgfypd to_amortize lease payments on the building or buildinQ housing the COM'MISSION'S�gffft� and anall be used for no other Durpose. In the event that the COMM ISSI N decides that furl er capital improvements are needed after this lease is paid out the seven cents will continue to be Committed tgsuchpurpose If they are not needed. then these contributions shall cqM. Assoc iate hlI ofttrio atThe _ LaIg god in t he mnnr m established at th time h i i is [qte sInd manner may mvised by he COMMISSION from time to time. When er- capita tees are used in ass ssingannuai member fees. all current ar pQpu #ation fib ures for municipatities townships and coun ies shall be based on the latest U.S, Census when avails le. or an estimate thereof made by the COMMISSION. Quorum 1. A quorum shall be defined as those members present and eligible to vote at any commission meeting and /or committee meeting. An affirmative vote of a majority of the quorum is neo- essary for any action taken. All members f the Commission and all committees included within these bylaws snail be aware of and P- overned by the current Code of Ethics adopted by MORK. H. "'^'^ 'gin'~ " e�iFtee Executtve Committee A. Membership 1. In 1998, one -half of the members were appointed for a one -year term and one -half of the members for a two-year term by the Commission at a annual meeting. Thereafter, members are appointed for two-year terms by the Commission at the annual meeting. Nom- inees shall be from recommendations by the Nominating Committee, with input from the of- ficers and AElFA1 �;ar,rmi 9e (:xec_>ki ye Committee Any member maybe reappointed � r erav��o to an additional two terms of two years each (maximum membership of six years). 2. Additional voting members shall consist of the current officers, the most recent past chair willing to serve, selected committee chairs and working group chairs during the tenure of their groups. 3. The Nominating Committee shall attempt to encourage a diversity of membership represen- tation on the Exeggtive C m e by taking into consideration the following constituency groups: a) Representation from Columbus, suburbs, counties, villages and townships- b) Members who are elected and nonelected c) Members who are full -time (career) and part-time public officials 4. The vice chair of the Commission shall chair the .ndminwstFative G9PY*v# &9Executive Commit - ee. B. AvaFn{Fi;igtfative CsFnFn4 eeExectttiye Qgmmittee Duties 1. The Administrative Gommitte Executiv Committee shall: Review, study and approve operational policy and routine financial and administrative matters as necessary. a 1F 04--With the Commission, develop and recommend public policy matters for discussion, input and approval. b G G Develop, monitor and recommend changes to the Commission in the overall strategic direction of the organization. CI d) Meet monthly as necessary. e) Be responsible for other duties as maybe delegated or assigned to it by the Commission. 2. The Executive Committee shall act on behalf of the full Commission with regard to personnel matters. Such authority shall include but not be limited to the following: 44-. , *�Establishing annual compensation limits within amounts budgeted and appropriated by the Commission for salaries and benefits. PL b) Reviewing and adopting personnel policies to be maintained in an employee guidebook Making final and binding decisions on discrimination grievances as required by MORPC's Affirmative Action program b' d) Subject to the Articles of Agreement, establishing proper level of personnel decision - making authority for the executive director and directors and monitor staff personnel ac- tivities monthly.. 3. The Executive Committee shall periodically review and recommend revisions to the Commis- sion's general administrative policies and rules. ill. nnancial Authorizations A. The Commission shall at least annually approve an operating and capital budget and authorize appropriations. B. Subject to an approved budget and appropriation, the authority to make obligations or enter into agreements shall be: 1. a+ Department heads and Directors for obligations up to $2,000 b}— Executive director for obligations up to $75,000 2. 3. e, Executive director plus an Executive Committee resolution for obligations and agree- ments greater than $75,000 C. The following approvals shall be required to authorize the expenditure of funds for goods and services and for the approval of payments: 1. Finance director shall authorize all expenditures and payments_ 2. Chief of staff shall authorize all expenditures and payments over $2,000, 3.Executive Director and Commission chair (or alternate officer) shall authorize all expendi- tures and payments greater than $25,000, 4.Executive director shall authorize all expenditures and payments to the chief of staff or fi- nance director, regardless of amount. -1- The Commission chair shall approve all expenditures and payments to the executive director or any MORK commission member, regardless of amount. If the Commission chair is unavailable, an alternate officer may approve; however, no official may authorize or sign for his /her own expenditure or payment. Furthermore, no official may be the sole approval authority for any individual transaction. Another officer shall authorize all expenditures and payments to the Commission chair. If an emergency exists in the absence of the finance director, the assistant finance director or equivalent staff member serving as the acting finance director may approve pay- ments. If an emergency exists in the absence of the executive director, the chief of staff or alternately designated acting executive director may authorize payments. An emergency ex Isla when circumstances present the need to: a) meet a deadline or commitment, or b) take advantage of a discount or opportunity, or c) avoid a penalty. IV. Land Use Planning Advisory Committee (LUPAC)* A. Purpose and Responsibilities of the LUPAC ** 1.a,: LUPAC has been delegated the responsibility to review "small" township rezoning cases in unincorporated areas of Franklin County and make recommendations as required by Section 519.12(E) of the Ohio Revised Code to the township on behalf of the MORK commission. bk The purpose of the LUPAC is to review rezoning cases in Franklin County for townships with township zoning. c.j All "large" township rezoning cases shall be forwarded directly to the MORK commission for review and recommendation. (See MORK Commission Review below.) d:,� Small rezoning cases will be defined as those with less than 100 lots proposed. Large rezoning cases will be defined as those with greater than 100 lots proposed or cases us- ing a wastewater treatment system other than conventional on -site or central sanitary sewer system. 2. LUPAC is also delegated the responsibility to review township zoning text amendments and recommend action to the MORK commission. 3. LUPAC shall also serve as a resource to the MORK commission to review and recommend policies on a wide range of land use issues including, but not limited to, land use related leg- islative initiatives, local, county and regional land use plans and development code revisions. B. Meetings 1. LUPAC shall meet as necessary to hear small township rezoning cases and township zoning text amendments. A +; sigaij be adopted annually (A9 Wei; then july) uPGA t 5' . .: . 2. Quorum will be met by a simple majority of the members being present. 3. :+. LUPAC recommendations on small township rezoning cases shall be forwarded to the respective township on behalf of the MORK commission as required by Section 519.12(E) of the Ohio Revised Code. 4. ,? LUPAC recommended action on township zoning text amendments shall be forward- ed to the MORK commission for consideration. C. MORK Commission Review 1. 1. Large township rezoning cases shall be reviewed by the LUPAC. The LUPAC will forward recommendations to the MORK commission for action. 2. ;-- --O nly MORK commission members from within Franklin County shall vote on recom- mendations on large township rezoning cases or township zoning text amendments. MORK commission recommendations shall be forwarded to the respective township as required by Section 519.12(E) of the Ohio Revised Code. 3. . The MORK commission shall hear large township rezoning cases and make its rec- ommendation at a regularly scheduled Commission meeting. The MORK chair shall call a special Commission meetingto hear a large township rezoning case if necessary to comply with the township public hearing date as specked in the Ohio Revised Code. D. LUPAC Members, Appointments and Officers 1. i. - -LUPAC shall be comprised of five (5) MORK commission members from within Franklin County as follows: 1 - Franklin County Engineer I - Franklin County at -large representative 1 - Franklin County municipality 2 - Franklin County townships 2. t- The MORK chair, upon input from the MORK executive director and LUPAC chair, shall appoint LUPAC members and alternates annually (no later than May). 3. LUPAC members shall elect a chair and vice chair annually (no later than July). 4. Alternates may be used when a majority will not be reached by the LUPAC members or when members will be unable to attend. Alternates should be from Franklin County and will be ap- pointed by the chair of the Commission. Alternates will have the ability to vote. V. Tran%*naWn Policy Committee -� A. Name The name of this committee shall be the `[rnsnortation Policy Committee for he Mid -Ohio Regional Planning Commission B. Origin The Transi)ort i r- Policy Committee is provided for in the fiederaily r = LrQ, . Prospectus to the annual Planning Work Program. C. Purpose The Transi_ortawn Policy Committee for the r-...... igus ^iea T-FaRs.,gFtatieR 9tw4Mid -0hio Re- gional Planning Cornmiss#ony is designated as the "Metropolitan Planning Organization" (MPO) for the Columbus metropolitan planning area as authorized in federal transportation planning regulations and under agreement with the Ohio Department of Transportation. The j ransoorta- ILi n Policy Committee is the forum for cooperative decision - making that will be taking the re- quired approval actions as the MPO. The metropolitan area, per 23 United States Code §134 1 n a it r. 34 a Rd GGAI OR -9 9f the F846F9 T-FansitAo as amended, must have a continuing, cooperative, and comprehensive ( "3C") transportation plan- ning process that results in plans and programs that consider all transportation modes and sup- ports metropolitan community development and social goals. These plans and programs shall lead to the development and operation of an integrated, intermodal transportation system that facilitates the efficient, economic movement of people and goods. The MPO, in cooperation with the State and with operators of publicly owned transit services, shall be responsible for carrying out the metropolitan transportation planning process. D. Pa_i r R O f O Shall g ev@Fp t he m 4 th is 69 +t{9e: &D. _ - Quorum A quorum shall be defined as those members present and eligible to vote at any meeting. An af- firmative vote of a majority of the quorum is necessary for any action taken. r.E,F- Membershlp in f. ; Eepresentation on the Transoortatior_ Committee shall consist f local electe officials or their representatives, officials of public agencies that_ administer or operate Maior Modes_4f Laps +„ ag&Aeies-in the transportation study area and appropriate State transportation officials: and Such other local elected officials public transportation agencies or appropriate State officials as deter mined by th Tray spprtation Policy Commute The transportation study area fs that par Lion of central Ohio that has been identified and mutually agreed to be included in it by the Tr ansp a.at n and tbp Governor of Ohio, acting througn the Ohio Uwartment of Transportation subject tQ the approval of the United States Department of Transporrta -Mon +a Representation shall be determined as follows 1. Full rncr_Yd)erS of the COMM ion r +., o 6 1p aht l es aAd tqwpGhjO6rf, +_ �, b9FG that are located wholly or partially within the boundaries of the transportation study area, and ~ F e fu 11 Fn eFn ee;s of . ".o°Pg These members will have the same repre5entatives on the Transporta ton-Policy Committee as they have on the MORPC Commission. -2 The C mmis lone of arly county hic is not m m er of the Commission, but which has terrAory within the transportation pV a nning ar a nOwhich has entered into a comma men o part icipate in the -C process for that territoa shall be entilled to one representative on t e Tran porzation Policy Committee. 2-73. Cities villages and townships that are located wholly or partially within the bounda- ries of the transportation study area that are dues - paying members of the transportation program but are = full members of MORPC are entitled to one representative each on the Tra nsportation _ Policy Committee, selected by the city village or township oeu nt es v � na t9w nhIss that a e d m heel+ ef_P Fw++.+GP6A. VGR f) F PFa Gti^e. 1 0 th half 4 be r r.oed 616WRi ^ al 4. OF e than one half k " 6e 3-.a. - - Transportation Agencies: In addition to the community representatives detailed above, t44- Transportation Policy Committee will offer representation (1 representative per entity) to the following transporta- tion- related entities: a) Major authorities or agencies operating per the Ohio Revised Code, whose primary func- tion is to provide transportation services or operate transportation facilities within the transportation study area such as, but n}gt limited to i. Central Ohio Transit Authority ii. Columbus Regional Airport Authority iii. Delaware Area Transit Agency iv, Licking County Transit Board v. Lancaster Public Transit Sk3tem1 _ dear b) o4 The Ohio Department of Transportation C) The Ohio Environmental Protection Agency d) Others, or modifications to the above, as may be required or recommended by the U.S. Department of Transportation or the Ohio Department of Transportation e) Each transportation agenck may designate a primary representative and an alternate representative who may be seated at such times as the primary representative is unable to participate in the Transposta(i Policy Com- m ittee. r) Other local elected officials or their representatives public transportation agencies or appropriate State officials as d by the Transportation Policy Committee Other ^ 196.6 ^ by the R . r^^^ :t4 n including officers of the Commission in the event that The officer is not already a member of the Transportation Policy Commit tee and the curren p erson of the MORPC Citizen Advisory Committee. Officers The officers of the Transportation Policy Committee shall be the same as those of the Commis- sion and shall serve in the same roles and for the same terms. The Chair may appoint such $pe= cial committees or task forces as may be necessary from time to time in order to perform the purpose of the Transportatio Policy Committee, or as the_ n ortai Policy Committee ma otherwise dir ct The Chair shall preside at all meetint=s of the Transportation POlicy Committee. The Vtce Chair shall serve as Chair dunne any absence of the Chair and shall assist the Chair in performance of duties. It Shall be the duty of the Secretary to ensure that a full record of the proceedings of the Transportation Policy Committee is prepared and kept and he or she shall oertg er d t�s as the Transportation Floficy COmrnittee may from time to time direct -L� u ti ti >. The Transportation Policy Committee is advised by three standing subcommittee'" 1, The Citizen Advisory Committee is provided for in the Public Involvement Pro ess Las is re- quired under federal transportation planning regulations) Which sets out partioioation re- quiremems for Metropolitan Transportation Planningand Programming 2. The Transportation Advisory Committee i to wide t tg�he Trasporation Policy Committee as defined in the biennial Agreement between the Mid -Ohio Rer?ional Pla - nina Commission and the State of Ohio. Department of Transporta f r rba Tran s�orta- tion Planning and Transportation Programs. 3. The F-90arar�a jai; g"ttrbutabfe f Committee is to provide advice to the Transportation Policy Committee. the Transportation Advisory Committee iTACi. and the Citizen Advisory Commit ee [CACi on the develop and executior the processes used to allocate M ORPC attributable federal funds to protects and protect sponsors. Comment[WM1]: Changed name to Attriibutable Funds Committee to be more clear about what it The Tw— sP,prtation Polic Car nmittee shall adopt guidelines_tO govern the subcommittees. these does. There is another extemal group that wehog -- Y - and participate in called th "Federal F unds Group ". lectio proc ess for subcommittee rme.mbers,. and estat l sh terms to encourage diverse involve- ment in subcommittee membership and leadersh G7 1-1. Meetings The Transpar a.lion POlrcy CQmmiaee will meet monthly as necessary. AAeetirg&- wWgeraeraE#y 13e held i Aieeliat a ly ce(Jing the et l)f the Ge H. Cede ef E-thles Comment [RL2]: This has been moved so ethics apply to the Commission and all of the committees i n the bylaws and not just the Policy C ommittee. coat' "cGete0e`294994 Comment[WM3]: Proposed Structure forAdd- ing Regional Policy Roundtable to the By -taws. Overall MORPC Governance: the overall govern- V1. Regional P©licy R oundtable anceofallofourworkgroups and committees should be reviewed so that links to the by-laws are estab- lished. A. Name A discussion on how to do this for Housing and the Center should be postponed at this time, but that the Regional Policy Roundtable is ready to be included. The n ame o f this committe II a he Regional Poli Rgundtgbig for ft WOW Regignal PPIann ng,(�gmmisston. B. Ori &ln T R egional Policy Roundtable is a standing committee to -evaluate end ar�wi a the Commission On Ir -i I C„ , i5SU25 and kiat C.,_iy 7 t+ . e of re ional imaort nee at the Igcal, State._and federal level. C. pump The Regional Policy Roundtabig Sggj% to d velop a Public policy ayenda that aims to reflect the ec ive1 an ;deals of bath MOR C's members and the greater community. The pu blic pgligy endue will be revi ewed and amrr i s;Qn The Com ss won and Mp RP- staff wily utilize the Public policy agenda tp araactiveiv advocate for ggligfes and opportunities tp enhance aua lity of life i n Q entral O _io and advance the region.= The Regpona Policy Roun table will identify new public policy areas, legislation, and issues of in tgrg§L The Roundtable will research and provide recommendations to the Commission on pos t ions o legislativ and executive issues. D. Quorum A ctuorum shall be defined as those members Present and eligible to vote at any meeting. An af- firmative vote of a_maiorily of the quorum is necessary, for any action taken. E. MembershfP Representation op the Rggignal Policy Roundtable shall consist of members from the Commis - 70� ti M�BP u Cg� rr�l teg �.nd.. ±vor�cr r.ou bu siness commun n f" r ni i ons. education sector, and rgsi .gntsm n REGION The Regional Paiicy_Roundtabie shali_adwt guidelines for membership, the selection process. .d esta lish term to nc r iv involvem in subcommittee_membe-rship and lead- er5hia, F. Officers r�.� Chair of the Regional Policy Roundtable shall be a tilt r}�g 1 s presenta tive of the Commission and is selectc <A and documented py the pmmissian Chair and Exeguoye Dir 4 , He /she will serve a two year term at t pleasure 4f tfle Commission Chair and Execu Live Director. The Vice Ch air o f the Regional Policy Roundtable shalt be a full member renresentativ ofd Qgmnjis5-or -ari_d._is seiec ed-by-thee mrni �siors Chair and Execuhve Dmrectar. Helshe will serve t1+14 year ten i at the pleasure of the Commission Chair pnd Executive Director- ow ThQ R egional Poli Roundtable will meet every ether mgnth gr as necessary. VII. Time of Taking Effect These bylaws shall supersede any prior action of the Commission inconsistent with such bylaws. These bylaws shall be effective upon the approval of the Commission. Cwnment [SH4]: The tuning of the Bylaws taking effect should be in the resolution adopting the articles. It needs to ac- count for the 3 month time to get the articles red - 6 and for the possibility that the articles are not ratified