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HomeMy WebLinkAbout054-86 Ordinance .. ~ RECORD OF ORDINANCES 08 3 National Graphics Corp., Cols., O. ~ Form No. 2806-A Ordinance No. n~~_~_86_____ Passednmn_______nm___ __ _______ ______________19_____ _ AN ORDINANCE TO APPROVE PROFESSIONAL DESIGN SERVICES FOR THE DEVELOPMENT OF PARKS AT LLEWELL YN FARMS AND INDIAN RUN MEADOWS. WHEREAS, quotations have been received for the planning for these Park sites, and; WHEREAS, the Parks and Recreation Committee has reviewed said quotations and made recommendations, and; WHEREAS, Ordinance No: 31-86 requires that Council approve design cost quotations; NOW, THEREFORE, BE fIT ORDAINED by the Council of the Village of Dublin, State of Ohio, of the elected members concurring: Section 1. That the quotation of Horne, King, Rauh Architects and Keith A. Myers, Landscape Architect for design services for the development of Parks at Llewellyn Farms and Indian Run Meadows in the amount of $17,100.00 be, and hereby is, accepted. Section 2. That there be appropriated from the un-appropriated balance in the General Fund, the sum of $17,100.00 to the account A01-03-3B-25l0 to cover these design services for the Parks. Section 3. That the Village Manager is hereby authorized and directed to enter into a contract with said firm for these services. Section 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law. Passed the 21s@ay of July , 1986 MaYO~~ice' Attest: r ~ ~Y/, t: ~ Clerk of coun[il Sponsors: Parks and Recreation Director Parks and Recreation Committee I hereby certify that copies of this OrdinancefResdlution were posted in the Village of Dublin In aC~Jrdance with Section 731.25 of the Ohio Ravised Code. -~~'-0' t(~ Clerk of Council .-' ~ >>J: ~(-I~ ~~~ / ~ ~!/1#fr--U~~ ~f}hV~ ~>1; I~,rf} -::------- horne, king, rauh a.i.a. -. architects June 12, 1986 I' ~~ , " Ms. Janet Jordan I D~rector of Par~s and Recreation · ~~ ~, Vl11age of Dublln ~\ L1 ~\J 6665 Coffman Road .~ Dublin, Ohio 43017 \.~lS ~~j \ fV'J Dear Janet: . // Horne, King, Rauh, Architects and K~ithA. Myers, Landscape Architect, are pleased to submit this]oTrit proposal to provide the professional design services for the development of the parks at Llewellyn Farms and Indian Run Meadows. We have also included a proposal for the development of guidelines, standards and plans for the bikeway system within the Village of Dublin. Our assumptions, services, and fee proposal are outlined as follows. ASSUMPTIONS: 1. A survey showing topography, existing buildings and road locations, major trees, property boundaries, etc. will be proviced by Owner. 2. The implementation of the plans may be phased over an undetermined length of time. The various phases will be determined by the Owner. 3. The base materials for the proposed Bikeway Plan will be - available and no further survey work will be required. 4. Any final printing and/or reproduction costs of the Bikeway Plan will be provided by Owner. . SERVICES: 1. Llewellyn Farms/Indian Run Meadows Parks - We would propose that these projects be completed in three phases of service. A. Schematic Design - documentation of existing conditions and development of an acceptable design concept with the Owner. This phase includes the following steps: ... . . ,. . -,,...,,,... __'II _I '.l_ .II,..., _I 1~1'_ _L'_ A"'''''''-Y I.lAI-rLL L"'7AA . - June 12, 1986 Ms. Janet Jordan Page 2 1.) Document and analyze existing site conditions: 2. ) Meet with Parks and Recreation Committee, local residents, and other interested parties to develop and determine a design program and initial budgets outlining opportunities, concepts, and requirements. , 3. ) Develop an appropriate design concept and refine it I as required to meet the Owner's satisfaction. 4. ) Jointly present, with Owner, the design solution to appropriate public and private groups. B. Construction Documents - represents the necessary docu- ments required to obtain competitive bids and build the project. 1.) Develop final plans, details and specifications required for fair competitive bidding and construction by. local contractors. 2. ) Evaluate bids with the Owner and help select the best and most complete bid. C. Construction Observation - is comprised of visiting the site and inspecting the work in progress on behalf of the Owner. 1.) Site visits and field reports will be generated periodically to insure compliance with the construction documents. 2. Bikeway Plan - We would propose that the Bikeway Plan be broken into two phases of service~ A. Guidelines and Design Standards - is the development with the Owner of graphic and written design and development standards to guide future bikeway development. B. Bikeway Plan - develop a graphic plan of the bikeway system within the Village indicating the existing system, identify- ing future connections, opportunities and constraints. FEE PROPOSAL: . The following information for the fee proposal is shown for each of the proposed projects. j 7 (pM, IV A. Llewellyn Farms Park ) The fixed fee for the design and construction documents for Llewellyn Farms would be $6850. We estimate that the required site engineering would be an additional $500-$750 dollars, although it is very difficult to determine an exact engineering , . ~ June 12, 1986 Ms. Janet Jordan Page 3 fee until more detail is developed. We will pass along the site engineering fee to the Owner at our cost. B. Indian Run Meadow l ql~01l' fl) The fixed fee for the design and construction documents for Indian Run Meadows would be $7000. Again, we estimate that the required site engineering would be an additional $1800 - $2500 depending on the extent of storm water engineering required. We will again pass along the site engineering fee at our cost. C. Bikeway System The fixed fee for the development of the written and graphic standards as well as the Bikeway Plan would be $4250. D. Combined Fee Proposal - The total proposed fees for the three projects is $18,100 plus engineering costs. Because of the efficiencies realized by having all three projects we would propose a fee of $16,695, plus final engineering costs, for all three projects. Thank you for your consideration and we are looking forward to working with you. ~i+~. Keith A. Myers, ASLA Accepted by: Date: ,