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HomeMy WebLinkAbout08-26-13 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council _ Meain DAYTON LEGAL BLANK, INC., FO_ RM NO. 10148 � � Held August 26, 2013 20 Mayor Lecklider called the Monday, August 26, 2013 Regular Meeting of Dublin City Council to order at 6:30 p.m. at the Dublin Municipal Building. ADJOURNMENT TO EXECUTIVE SESSION Mayor Lecklider moved to adjourn to executive session to discuss land acquisition matters (to consider the sale or purchase of property for public purposes), legal matters (to confer with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action), and collective bargaining matters (preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment). Vice Mayor Salay seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Vice Mayor Salay, yes; Mr. Gerber, yes; Mr. Keenan, yes; Mayor Lecklider, yes. Mrs. Boring and Mr. Reiner joined the session in progress. The meeting was reconvened at 7:15 p.m. PLEDGE OF ALLEGIANCE Vice Mayor Salay led the Pledge of Allegiance. ROLL CALL Council members present were Mayor Lecklider, Vice Mayor Salay, Mrs. Boring, Ms. Chinnici - Zuercher, Mr. Gerber, Mr. Keenan and Mr. Reiner. Staff members present were Ms. Grigsby, Mr. Smith, Ms. Mumma, Mr. McDaniel, Mr. Foegler, Ms. Crandall, Ms. Readler, Mr. Hahn, Chief von Eckartsberg, Ms. Puskarcik, Ms. Gilger, Mr. Garcia, Ms. Ott, Mr. Gunderman, Ms. Ray and Mr. Syler. PROCLAMATIONS /SPECIAL PRESENTATIONS • Hunger Action Month — to be accepted by Michael Wible, Board Chair and Nancy Johnson, Executive Director of Dublin Food Pantry Mayor Lecklider presented a proclamation to Michael Wible and Nancy Johnson of the Food Pantry. Mr. Wible thanked Council for recognizing Hunger Action Month. Ms. Johnson added that these are challenging times, and the numbers of those in need of food is increasing. The Dublin Food Pantry is able to meet this challenge, as the Dublin community is very generous. The Pantry relies upon the local grocers who donate food and the food drives. They collected nearly seven tons of food through donations at the Dublin Irish Festival. She thanked the Dublin citizens for their support. Vice Mayor Salay asked how a person could contact the Food Pantry if they want to become involved in this work. Ms. Johnson responded that their website is www.dublinfoodpantry.org Volunteers are needed and anyone interested in conducting a food drive can contact her through the website. Mr. Wible added that food drop -off sites have been established at the Dublin branch library, the Dublin Recreation Center, and at the lower level of the Dublin Community Church. • Update from Mid Ohio Regional Planning Commission — William Murdock, Executive Director Mr. Murdock introduced himself to Council, and thanked Dublin for their continued involvement and support of MORPC over many years. His primary goal as Executive Director is to ensure that MORPC is a member - focused service organization. They are RECORD OF PROCEEDINGS Minutes of D City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 Held August 26, 2013 20 working to ensure they support the good work being done by all of the members in the region. He thanked Ms. Grigsby who serves on MORPC's Administrative Committee and Ms. Chinnici - Zuercher who chairs MORPC's Regional Policy Roundtable and is a long time Commissioner. He noted that the bulk of his career has been focused on local government. He served in Gahanna for 10 years focusing on planning and development; he then went to state government and focused on programs to help local government, such as the Clean Ohio Fund and energy and housing programs. He was fortunate to come to MORK earlier this year and is able to continue working with local government in a different capacity. He noted that MORK is comprised of 42 local governments around Central Ohio, including Dublin, in a 12- county region. They work with members on a number of areas, including transportation, infrastructure, environmental, energy, housing, and policy issues. He described their work in each of these areas. MORK is the transportation agency for Central Ohio as designated by the state and federal government. They work to bring members together to identify where federal transportation dollars are spent in the region. This covers everything from highway and freights, to walkability, biking, and safety. They consider trends in traffic and growth and make sure that the infrastructure is prepared. They coordinate closely with staff to ensure they are meeting the local government's needs. He applauded Dublin for their leadership and innovation in the I- 270 /US 33 project and working with ODOT and MORPC. This request was made out of cycle and took advantage of an opportunity. Dublin's leadership helped to gain unanimous support from the MORK Board for that project. It is a regional project and will help with things such as air quality, congestion, and also support a major economic growth corridor for jobs for Central Ohio. They are appreciative of the opportunity to work with Dublin on this. Dublin has been a leader in other transportation areas, including bikeways and complete streets. Again, they appreciate the opportunity to work with Dublin on those issues. MORK is also a housing agency and works in a shared services capacity around the region with members to administer state and federal housing programs. They do offer countywide services in mortgage and financial counseling, and those facing hardships may find these helpful services. They are also focused on environmental and sustainability initiatives, and have benefitted from having Terry Foegler as Chair of the Sustainable Growth Working Group. This area of MORK focuses on everything from local foods initiatives, connecting agricultural producers to suburban and urban areas; Green Pact, a local government initiative to focus on sustainability; and on things such as air quality. The last major focus for MORK is policy, and local governments come together to consider issues of state and federal policy that impact local government. The members come together to look at the impact of pending legislation and existing programs and make recommendations on how to improve them for the citizens and for local governments. MORK can speak with the voice of 42 local governments to the legislature. They also do various programming throughout the year, member services, and sharing. They bring various levels of staff together for shared services. They are partnering with Dublin on the IT shared services analysis project, along with the Metropolitan Educational Council. They have Human Resources contacts with Dublin for various information. He appreciates the invitation to this meeting and looks forward to working with the City of Dublin going forward. Page 2of21 Mayor Lecklider thanked Mr. Murdock for attending the meeting tonight, and thanked him personally for MORPC's support for the I- 270/33 interchange improvement. With MORPC's cooperation and Dublin's innovative approach, the project will be advanced RECORD OF PROCEEDINGS Dublin City Council Minutes of _ _ . Meeting DAYTON LEGAL BLANK, INC.. FORM NO 10148 August 26, 2013 Page 3 of 21 20 several years earlier than anticipated. The project does benefit Dublin as well as the region, as Mr. Murdock has indicated. Mr. Murdock also introduced their new Membership Services Coordinator, Eileen Leuby. This is her first day at MORPC! She is the former Director of the New Albany Chamber of Commerce. • Update from Dublin Convention & Visitors Bureau — Eric Belfrage, Board President and Scott Dring, Executive Director Mr. Belfraae noted that a recent organizational assessment has been completed; their digital media strategy has been completed; and their fiscal year 2014 Board members have been installed. In 2012, they engaged a national consultant renowned for destination marketing. They evaluated the Bureau's market as well as the Bureau's efforts to raise awareness of Dublin as a destination. They gave a very positive assessment and provided some best practice recommendations to keep Dublin's Bureau on the cutting edge. One of those recommendations was for a new website — www.IrishisanAttitude.com -- that is now optimized for mobile use. It actually recognizes the type of device a person is using. The packet distributed tonight reflects the Board members, including Sondra Kowaluk of OCLC as incoming Board President. Mr. Drina shared a brief video that recaps one of the largest events ever hosted in the City of Dublin — the Football University Top Gun Camp held in July at Dublin Jerome High School. Overall, the event attracted over 4,500 room nights in Dublin, while the Memorial Tournament brought 3,900 room nights in 2013. In terms of hotel revenue alone, this event brought in $500,000 to Dublin hotels. The Top Gun camp wants to return to Dublin next year, and Dublin City Schools has committed to working with the Bureau to host this event at Dublin Jerome High School in 2014. The DCVB Board has voted to make a financial commitment to secure the event, and they look forward to working with the City of Dublin to support this effort. In the fall of 2014, they will host the U.S. /Australian Rules National Football Championship, as discussed previously with Council. It will attract 40 teams from throughout the country at Darree Fields and will bring lots of exposure to the community and significant economic impact as well. The DCVB also serves as a marketing agency that works to raise awareness of Dublin as a destination. In the packets distributed tonight are a marketing plan, with five key objectives and hundreds of tactics to meet the goals and objectives established. Each tactic has a measurable goal to maintain accountability. The Presidents Cup is the current focus of the Bureau, and they are very excited about it taking place in Dublin in 35 days. A unique campaign initiated this summer was the Top 18 moments in Dublin golf history. The goal was to promote Dublin as a great golf destination. Over 1,500 submissions were received from the community regarding those top 18 moments. He thanked Council and the City of Dublin for their support of the Top Gun event and all events that the Bureau has worked to bring to Dublin. Vice Mayor Salay commented that she had the opportunity to volunteer for the Top Gun organization to staff the registration area. The Top Gun organization gave a generous donation to the Dublin Special Olympics in return for the volunteers staffing the event. This is another significant benefit of having this event in Dublin. CITIZEN COMMENTS Mike Bicklgy, 5839 Moray Court, Dublin stated that this is his third visit to a Council meeting regarding the Muirfield Village Golf Club fence and concerns about the dangers, problems, deer impacts, and pet impacts. To date, two deer have been killed after interaction with the fence. It was traumatic to have Dublin Police in the neighborhood backyards shooting deer that had been injured by an encounter with RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 Held August 26, 2013 Page 4 of 21 the fence. The Police reports are quite graphic. The rail to be installed at the top of the fence, as announced today, will help mitigate some of the problems and is part of the solution. One deer attempted to jump the fence, but broke both legs and Police had to put the deer down. Many residents may have witnessed this, and this is not acceptable in Dublin. The height of the fence has been discussed over several months — some people have referred to this as a five -foot fence, although City Code limits fence height to four feet. This fence is actually 5'5" to 5'7", depending upon installation and clearances. It is 5'8" in one location. At the fifth fairway where the fence was installed on top of a hill, the deer was killed trying to climb what is essentially a seven -foot fence because of the slope. The top rail does help somewhat, and the removal of some sections, which has been done, may help with the deer issue. However, one thing that could be done immediately is to lower the fence. Every inch will help to mitigate the deer issue. The deer have been in Dublin for a long time. The residents live with the deer and The Presidents Cup is a one -time event. The residents are requesting that this be a one -time fence; this kind of problem is not needed. The fence can be modified by trimming it down to 4.5 feet. He spoke with Mr. Sullivan last week and suggested that he use the new structure of metal poles and put up a green plastic fence that would be an improvement on the previous one. This would be a significant, temporary fence that would meet the needs. He noted that in June, Dublin announced a special event permit process. In theory, that could be helpful; in practice, it has not worked. For example, a five -foot fence was installed and the residents then heard that a six -foot fence was coming. They talked to Ms. Crandall about this; she indicated that the Tournament had sent her an FYI e-mail that they were installing a six -foot fence in two days. Ms. Crandall responded that the City was not aware of this; it was not brought up in the special event meeting; it was not in the plan and is not in the permit. After some back and forth, Dublin added the fence to the permit. Therefore, Dublin is creating a permit to suit what the Tournament is doing. That is not how a permit process should work. A permit process would require that details be submitted 90 days in advance, so that decisions can be made before any installation is done. Finally, he noted that he has appeared before Council to discuss these issues three times. No Council member has asked him any questions, made any comments or commitment about the fence. He is disappointed by all of them. The residents view this as a City fence, a City Council fence. He had hoped someone would have taken a position on the issue by this point — either way. He noted he is happy to respond to any questions. Mayor Lecklider thanked him for his comments. He invited Council members to comment or question Mr. Bickley. Mr. Bickley responded that he would see Council on the election trail. Mike Flickinger, 6781 Burnett Lane, Dublin stated that the issue he wants to discuss tonight is fire and EMS coverage for the Jerome township residents of Tartan Ridge subdivision. He sent a letter to Council regarding this topic. He does not expect instant action on the resolution, but wants to use this opportunity to ensure this topic remains on Council's priority list. Council members are aware of the history of this issue, based on their length of service. The City of Dublin required Washington Township to be the fire and EMS provider for Tartan Ridge. Without Washington and Jerome townships conforming boundaries, a mechanism needed to be created to compensate Washington Township for providing fire service to the Jerome Township residents. To date, the mechanism created, the Fire and New Community Authority has proven a failure in fulfilling this obligation. Although he suspects Council is up to date on this situation, he noted the following: RECORD OF PROCEEDINGS _Mznutes-Qf_ Dublin City Council INC., FORM NO. 10148 August 26, 2013 Page 5 of 21 20 Meeting 1. Washington township officials have publicly stated multiple times that due to lack of compensation, they will soon decide to stop providing fire and EMS coverage to the Tartan Ridge /Jerome Township residents, leaving the coverage responsibility to Jerome Township. 2. At the latest Jerome Township Trustees meeting, a Community Authority Board member noted the Authority is moving to sever the relationship with Washington Township for fire and EMS. 3. These two decisions essentially leave the Tartan Ridge /Jerome Township residents with two options: 1) execute an easement with Washington Township for fire and EMS to be billed separately, the details of which are not clear; or 2) decline Washington Township's offer and accept service from Jerome Township. 4. Fire and EMS coverage is not like contracting for lawn care or house cleaning, where a resident's decision has no effect on a neighbor. Rather, a piecemeal system of fire and EMS coverage — a situation the City wished to avoid — can have significant life safety effects on neighbors with confusion over jurisdictional responses to fire and EMS. In an emergency, time is of the essence. This would be very problematic. 5. There are also data entry errors or billing errors that could complicate these issues. 6. He does not speak for or represent his neighbors. But he is representative of them, and is completely frustrated and disappointed that this situation was allowed to develop. The entire situation results from the inability of three political entities — Dublin, Washington Township, and Jerome Township — and one pseudo political entity — the Fire and New Community Authority — to reach an agreement that both functions and makes sense. 7. He is aware that agreements cannot be forced, but the residents had no part in creating this situation and are forced to spend time, talent and in some cases money for legal representation to bring resolution. 8. Residents are frustrated and disappointed and angry. He respectfully requests that Council not let down the residents and re- engage Washington and Jerome townships to bring a functional and common sense resolution to this situation. Residents should not have to worry about who is providing their fire and EMS coverage. John VanNorman, 9343 Burnett Lane, Dublin stated that his neighbor has done an excellent job in summarizing the issues. This situation is a complete mess. It began as a simple frustration for those who live in Jerome Township, but has now reached the point where the residents have serious safety concerns. They have heard various things from different groups — that Jerome Township cannot tax them to pay for the fire and EMS service because they are incorporated in the City of Dublin; that Jerome Township is not interested in providing the service; that Washington Township is not being paid to provide the services. They are extremely frustrated that the trustees of the Community Development Authority, which was created for the sole purpose of providing the coverage, have opted to use the monies not to pay for fire and EMS services, but rather, for road improvements in the area, such as the roundabout at Dublin Jerome High School. As a result, they are extremely frustrated. In speaking to the various parties and the Community Authority, they hear a multitude of answers and they are respectfully requesting Council's assistance in bringing some clarity and resolution to this matter. Minutes-of. D AYTON LEGAL BLANK, INC., FORM N 10148 RECORD OF PROCEEDINGS Dublin City Council August 26, 2013 Page 6 of 2 Held Meeting Mayor Lecklider noted that Council is very aware of this situation and did receive the letter. Staff has been providing regular updates with respect to this matter. r-° Mr. Keenan commented that he has attended the last two Community Authority meetings on behalf of Council to understand and listen to the issues. Council is very aware of the situation and it will be addressed. Staff and legal counsel are working on this as well. There were no Community Authority funds used for the roundabout. He believes that 4.2 mills were to be set aside, and .2 mills of that was for fire and EMS with the remainder for road construction. His understanding is that no monies have been expended from the Authority except for legal bills. No monies have been diverted for road projects, and certainly not for the Hyland- Croy /Brand roundabout. Ms. Chinnici - Zuercher asked staff to comment regarding the roundabout funding. Ms. Grigsby clarified that the roundabout at Hyland- Croy /Brand Road is not funded in any manner by Tartan Ridge. The roundabout is funded by the City, and Tartan West TIF service payment revenues are being used for this. The TIF district was established in 2004. Ms. Readler added that staff is aware of the problem and is working with Washington Township and their legal counsel to come up with an alternative mechanism for collecting the fire fee. They are working with the Community Authority, which did approve the resolutions that took the fire charge off the tax rolls for that property. Washington Township is working with the residents to explore the option of easements, and a service agreement would need to be put in place after the easements are secured in order to collect the monies for Washington Township. Mr. Reiner asked what has happened with the Community Authority monies. Was it collected from all of the residents who were to participate in this? Ms. Readler responded that there has been a fundamental breakdown in the funding formula and the way it has been collected. She is aware that monies have been collected, but she is not aware of the specifics, given this is in the Authority's records. Her understanding is that the Authority has not collected at the rate needed to collect to pay the fire levy charge. Mr. Reiner stated that his conclusion is that the residents did not pay the appropriate amount to the Community Authority. Ms. Readler responded that it seems there was a breakdown in the funding formula. Mr. Keenan added that the Union County auditor has been involved as well and is aware of the issue. Mr. Reiner asked who administers the funds. Ms. Readler responded that the Community Authority is in charge of the funds, and they certify the amounts to the Union County auditor who then collects the funds. Legal counsel has been given copies of some of the Authority's accounts and, consistent with Mr. Keenan's comments, it appears that legal fees are the majority of expenses being paid from the Authority funds. Mr. Reiner asked what legal expenses have been paid. Ms. Readler responded that they relate to the organization and administration, as well as these issues for the Authority. The Community Authority is an independent body and was created to help collect the funds to reimburse Washington Township for these service expenses, but it is a separate entity from the townships and the City. Mayor Lecklider stated that his understanding is that the Authority is controlled by the developer. RECORD OF PROCEEDINGS Minutes of Dublin City Council DAYTON LEGAL BLANK INC.. FORM NO. 10148 I August 26, 2013 Page 7 of 21 20 Meeting Ms. Readler responded that it is controlled by the developer at this time. There is representation from each of the townships and the City on the Authority Board as well. Mr. Reiner asked who is the developer of this property. Ms. Readler responded that it is Edwards. Mrs. Boring asked staff to confirm that the City's policy is that when land is annexed to the City, the City then adjusts the boundaries for the township to Washington Township. For whatever reason, this did not occur with this land. Ms. Grigsby responded that there were annexation law changes several years ago and township boundaries could not be adjusted for Expedited annexation petitions. This was an expedited annexation petition. As a result, the land remained in Jerome Township after annexation to the City of Dublin. The issue is that the Jerome Township fire levy language is written so that the township cannot collect the fire levy for any property annexed to a City — the levy applies only to unincorporated areas. Therefore, Jerome Township could not collect their fire levy, once the area was annexed to the City. At that point, discussions began with Washington Township regarding service. Discussions have taken place at staff level as early as three years ago, trying to resolve the issues among Washington Township, Jerome Township and the City, looking into the possibility of extending the boundaries to make the area Washington Township and to pay reparations to Jerome Township. Various options were considered for calculations. Staff thought that Jerome Township would be willing to accept that, but they were not and indicated they did not want to continue discussion regarding reparations. At one point after that, discussions took place regarding the possibility of working with Jerome Township again to modify the boundaries. Council authorized, in conjunction with Washington Township, to pay some additional legal fees to accomplish this. However, Jerome Township did not move forward with discussions. At that point, the City initiated discussions with Washington Township and their legal counsel in trying to address the issue. One thing to note — there are very few lots developed and this is why the issue has arisen at this point. There are approximately 30 lots with homes, built in the last couple of years, and the potential of 90 lots at build out. Staff is continuing to work with the residents and Washington Township with the goal of resolution. The City acknowledges that these are Dublin residents and wants to ensure they have good fire and EMS service, and will work with Washington Township to have that service provided. Mrs. Boring asked if there is any process the residents could undertake to change the township boundaries. Ms. Grigsby responded that staff will continue to review any legal options available. The City will continue to work with Jerome and Washington Townships to try to conform the boundaries, but there will need to be agreement among all three parties to do so. Mr. Keenan added that Washington Township will ensure that the fire and EMS services will continue to be provided to these residents as these negotiations continue. Vice Mayor Salay asked for clarification of what happens in terms of responders in an emergency situation in this area. Based on the testimony, the residents are concerned about whether or not they will have fire and EMS service from either Washington Township or Jerome Township. Mayor Lecklider asked Chief Woo to respond. Chief Woo, Washington Township responded that Washington Township has provided the services up to this point. Until a better option is available, they will continue to provide the service. These discussions began as early as 2003. When the agreement for fire and EMS services was entered into, it was acknowledged that the existing RECORD OF PROCEEDINGS Minutes_Q.f Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO 10148 Held August 26, 201 Page 8 of 21 20 residents of the City of Dublin, Washington Township had to be "made whole" and that the township could not continue to provide these services indefinitely. That iE discussion currently underway. Unless some definitive action is taken, this situatic could continue for years. It is a complex situation. The existing 30 residents have been very cooperative and are willing to pay for the services. The issue has been process for collection. The township is working to have the appropriate documentation secured for the remaining lots that are undeveloped to resolve the issue. They are working with the Authority to resolve these issues as well. Since 2005, when the original documents were created, there have been two fire levies approved by the voters that have adjusted the millage. The township shares the frustration about this situation and is hopeful of a resolution. Jerome Township has been very vocal that they do not plan to detach the land from Jerome Township. He has spoken with Mr. Somerville, who confirmed that the calls from these Dublin residents do come to the Dublin dispatching. It is a matter of tagging the lots as to which are served by Jerome and which are served by Washington. It is again very complex and a long- standing problem. Washington Township intends to maintain the fire and EMS service to these residents at this time, but this cannot continue forever. Wallace Maurer, 7451 Dublin Road, Dublin stated that: 1. He was "called out" by one of his sons about his recent comments regarding the Nestle Corporation and their setting up of a food - testing agency in the City. His son indicated that the FDA is in place and will in due course examine the food. In due course, the Center for Science in the Public Interest is also involved in such food safety regulation. 2. At the last Council meeting, he expressed his disappointment and distaste that the City hosted the Football University Top Gun camp. His bottom line is that he had delivered an argument last November to The Ohio State University that football should be abolished in universities — that it has nothing to do with what goes on at a university. He obviously stands along on this issue. He regrets that the City will host this event again next year. He will likely bring forward his arguments about this topic to Council. It is a huge issue and is distracting and corrupt with respect to what goes on at a university. Mayor Lecklider clarified that the individuals who attend the camp are high school students — not university students. Mr. Maurer responded that he understands that — it simply perpetuates the problem. Pressures are placed upon youth even though a very small percentage will ever make it into a professional football team. He will bring up this topic again next year. CONSENT AGENDA Mayor Lecklider noted that four items are proposed for action on the consent agenda. He asked whether any Council member requests removal of an item for further consideration under the regular agenda. Hearing none, Mayor Lecklider moved approval of the actions listed for the four items on the consent agenda. Mr. Gerber seconded the motion. Vote on the motion: Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes; Mr. Gerber, yes; Mr. Keenan, yes; Vice Mayor Salay, yes; Mr. Reiner, yes; Mayor Lecklider, yes. • Approval of Minutes of 8 -12 -13 Council meeting • Notice to Legislative Authority from Ohio Division of Liquor Control re. Transfer of D5 and D6 permits from Yenna LLC dba Sushi Bistro, 6395 Perimeter Drive to Dublin Kabuki LLC, 6395 Perimeter Drive • Ordinance 73 -13 (Introduction /first reading) RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC. FORM NO. 10148 it August 26, 2013 Page 9 of 21 20 Repealing Section 137.08 of the Dublin Codified Ordinances Related to the Regulation of Firearms to Comply with Ohio Law. (Second reading /public hearing September 9 Council meeting) • Resolution 48 -13 (Introduction /vote) Declaring Certain City -Owned Property as Surplus and Authorizing the City Manager to Dispose of Said Property in Accordance with Section 37.08 of the Dublin Codified Ordinances. POSTPONED ITEMS Ordinance 60 -13 Authorizing the Execution and Delivery of a Development and Tax Increment Financing Agreement and an Infrastructure Agreement to Provide for the First Phase of Redevelopment of Dublin Village Center, and Declaring an Emergency. Ordinance 61 -13 Authorizing the City Manager to Execute and Deliver Documents on Behalf of the City to Accept Title to a Parcel of Real Property within the Dublin Village Center and to Transfer that Parcel Back to the Original Owner, and Declaring an Emergency. Mr. Keenan moved to table Ordinances 60 -13 and 61 -13. Vice Mayor Salay seconded the motion. Ms. Grigsby added that, based upon discussions with the parties, staff requests that the legislation be tabled. Vote on the motion: Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Gerber, yes; Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Keenan, yes. SECOND READING /PUBLIC HEARING /VOTE - ORDINANCES Ordinance 67 -13 Amending Ordinance No. 82 -97 (Ruscilii TIF), Passed June 9, 1997, to Supplement the Description of Eligible Infrastructure Improvements Payable from TIF Funds, Pursuant to that Ordinance. Ms. Mumma noted that this TIF was established in 1997 for the purpose of constructing Venture Drive. In 2003, Council modified the TIF, which was originally established as a straight TIF. After the construction of Venture Drive was funded, the TIF was shifted to a non - school TIF. The improvements to Perimeter Drive from Emerald Parkway to Avery- Muirfield Drive, including the intersection of Avery- Muirfield Drive and improvements to Avery-M u irfield- Perimeter Loop and Avery- MuirField Drive - Post Drive intersections were added to the list of improvements. Some of those projects are slated for completion in 2017. Tonight, staff is requesting that the TIF be modified again to include the I- 270/US33 interchange, which includes the widening of US 33 from I -270 from Avery- Muirfield Drive to the addition of public improvements that are allowed within the TIF legislation. Staff has provided the required notification to both Tolles Career Center as well as Dublin City Schools and is requesting approval tonight. Vote on the Ordinance: Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Salay, yes; Mr. Gerber, yes; Mayor Lecklider, yes. Ordinance 71 -13 Authorizing the Provision of Certain Incentives to Decillion Healthcare LLC to Induce it to Locate an Office and Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement. RECORD OF PROCEEDINGS _ Minutes of D ublin City Council ,k9eeting DAYTON LEGAL BLANK. INC., FORM NO. 10148 11 August 26, 2013 Page 10 of 21 Ms. Gilger noted that Decillion Healthcare is looking to create 22 jobs in Dublin. The,' will have an office and laboratory environment. They are a wholesale specialty and infusion pharmacy. The proposal includes a seven -year performance incentive of 12 percent for ten years, valued at $21,000. CEO George Breznicki and CSO Kenneth Ford are present tonight. Mr. Breznicki, Chief Executive Officer stated that Decillion Healthcare is a specialty pharmacy — a very unique healthcare business. They focus on patients with chronic illnesses such as MS, RA, HIV, cancer. He has been in the healthcare business for 2G years. They believe Dublin is a great location for them to provide healthcare. Theirs is a unique entity, with medications that are very costly and require very special and attentive care to distribute. They look forward to being in Dublin. Mr. Ford, Chief Strategy Officer responded to Mayor Lecklider's question, indicating they chose Dublin after considering numerous cities around Columbus. The appeal of Dublin is the infrastructure for the logistics of transporting these highly sensitive chronic disease medications. It is important to deliver these medications to very sick people throughout Ohio in a timely manner. The highly skilled employee pool in Dublin was also a factor in its selection. In response to Mayor Lecklider's question about the nature of the jobs, Mr. Breznicki indicated there is a wide variety, but most are clinical in nature, led by specialized trained clinical pharmacists. These pharmacists are trained in these specific diseases. Once the medication is dispensed, the clinical pharmacists follow up with these patients. It is imperative to maintain contact with the patients and to manage any side effects for these chronic disease patients. They have an infrastructure and operating system in place that allows for this. Mr. Reiner asked if they manufacture or mix the drugs at this location. Mr. Breznicki responded that they have a USP797 compounding room where they will be mixing medications. They will have state certified pharmacy technicians and clinical pharmacists will mix the compounds. Vote on the Ordinance: Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes. Ordinance 72 -13 Authorizing the Provision of Certain Incentives to ProspeX, LLC to Induce it to Retain an Office and Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement. Mr. Clarey recapped that ProspeX has plans to retain 25 employees in Dublin and potentially create 50 new positions in the next three years. The incentives are a 15 percent performance incentive on new withholdings, capped at $15,500 and a location grant of $2,500. The company CEO was unable to attend tonight, but will attend a September meeting. Vote on the Ordinance: Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Gerber, yes; Mrs. Boring, yes; Vice Mayor Salay, yes; Mr. Reiner, yes; Mayor Lecklider, yes. INTRODUCTION /FIRST READING — ORDINANCES Ordinance 74 -13 Authorizing the Provision of Certain Incentives to G -TEKT North America Corporation to Induce it to Locate an Office and Associated Operations and RECORD OF PROCEEDINGS Minutes Q£_ Dublin Ci ty Council DAYTON LEGAL BLANK. INC.. FORM NO, 10148 Held.. Meeting August 26, 2013 Page 11 of 21 _20. woricrorce witnin the city, ana Autnorizing the Execution or an Economic Development Agreement. Mr. Gerber introduced the ordinance. Mr. Gracia stated that this an economic development agreement with G -TEKT North America Corporation, which is headquartered in Saitama, Japan and is the parent company for G -TEKT North America Corporation (G -NAC). It will be establishing a Research and Development facility in Dublin, which will include the creation of 77 new full -time positions -- primarily in the engineering profession. This location will serve as the R &D site for the design and development of parts and manufacturing equipment for the six companies in North America. This is a major supplier to Honda, Marysville. This agreement includes a $30,000 location grant tied directly to the purchase and renovation of a 30,000 SF facility in Dublin. The company has been offered a five - year, 12% performance incentive. The City would net approximately $400,000 in income tax revenue over the term of the agreement. Ms. Chinnici - Zuercher asked if the company has made a decision to announce a location in Dublin. Mr. Gracia responded that they will be purchasing 325 Cramer Creek, off of Frantz Road. Renovations to their building will begin very soon to meet a very tight timeline. The company already has 750 employees in West Jefferson; 1,800 in North America; and 6,500 worldwide. This is a consolidation of all their R &D activities in North America. Mr. Reiner inquired if they also supply Nissan and Toyota in Kentucky, or solely Honda. Mr. Gracia responded that the majority of their supply is to Honda. There will be a second reading /public hearing at the September 9 Council meeting. Ordinance 75 -13 Authorizing the Appropriation of a 0.299 Acres, More or Less, Present Road Occupied Fee Simple Interest; a 0.296 Acres, More or Less, Present Road Occupied Fee Simple Interest; a 0.069 Acres, More or Less, Permanent Easement; and a 0.073 Acres, More or Less, Temporary Construction Easement from Brandway Ltd., and Declaring an Emergency. Mr. Gerber introduced the ordinance. Ms. Ott stated that this relates to a section of present road occupied and easements necessary for the construction of the Coffman /Brand roundabout. The City has been working in good faith with the property owner, Brandway Ltd. Negotiations have been amicable, but there has been a challenge with the receipt of lender approval. Therefore, this step is necessary to move the process forward with the lender. Emergency approval is requested due to the project timeline. Mr. Gerber moved to dispense with the public hearing and treat as emergency legislation. Vice Mayor Salay seconded the motion. Vote on the motion: Mayor Lecklider, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Mr. Gerber, yes; Mrs. Boring, yes; Mr. Keenan, yes; Vice Mayor Salay, yes. Vote on the Ordinance: Mr. Reiner, yes; Vice Mayor Salay, Mrs. Boring, yes; Mr. Gerber, yes; Ms. Chinnici - Zuercher, yes; Mr. Keenan, yes; yes Mayor Lecklider, yes. Ordinance 76 -13 Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire a 0.015 Acres, More or Less, Permanent Multi - Use, Utility, Grading and Drainage Easement; a 0.008 Acres, More or Less, RECORD OF PROCEEDINGS Minutes -of _ Dublin City Coun cil Meetim -, OAY70N LEGAL BLANK, INC FORM N0. 10148 ___ August 26; 2013 Page 12 of 21 Temporary Easement from the Villas of Earlington, Inc., and Declaring an Emergency. Mr. Gerber introduced the ordinance. Ms. Ott stated that this is one of the last acquisitions necessary for the installation of a bikepath along Brand Road. Staff recommends approval by emergency to permit construction to begin this fall. Mr. Reiner moved to dispense with the public hearing and treat as emergency legislation. Vice Mayor Salay seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Vice Mayor Salay, yes; Mayor Lecklider, yes; Mrs. Boring, yes; Mr. Gerber, yes; Mr. Keenan, yes; Mr. Reiner, yes. Vote on the Ordinance: Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mayor Lecklider, yes; Vice Mayor Salay, yes; Mrs. Boring, yes; Mr. Gerber, yes; Mr. Reiner, yes. INTRODUCTION/ PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 46 -13 Authorizing the City Manager to Enter into a Contract with Dublin City Schools for the School Resource Officer Program. Mr. Gerber introduced the resolution. Chief von Eckartsberg stated that this is an extension of the annual agreement between the City and the Schools to provide the School Resource Officer program. The terms of the agreement remain the same with an adjustment for cost of living increases. Mrs. Boring inquired the total number of school resource officers. Chief von Eckartsberg responded that there are four middle school resource officers -- one in each middle school -- and three high school resource officers -- one in each high school. This agreement covers the services of three middle school resource officers and two high school resource officers. Mrs. Boring noted that the DARE resource officer is not included in this agreement. Chief von Eckartsberg responded that position has never been included in this agreement. Mayor Lecklider inquired if these officers visit the elementary schools. Chief von Eckartsberg responded that they visit the elementary schools once per week. Mrs. Boring inquired if any other City contributes personnel for these services, as the school district boundaries are not the same as the City's boundaries. Chief von Eckartsberg responded that no other City contributes personnel in support of this agreement. Mr. Keenan stated that he hopes the Schools are aware of the City's partnership and commitment to this initiative. Chief von Eckartsberg responded that it has been a longstanding and productive partnership, of which the Schools are aware. Vote on the Resolution Mr. Gerber, yes; Mr. Reiner, yes; Vice Mayor Salay, yes; Mrs. Boring, yes; Mayor Lecklider, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes. Resolution 47 -13 Authorizing the City Manager to Enter into an Agreement with Washington Township to Provide Communication Services for the Washington Township Fire Department. Mr. Gerber introduced the resolution. Chief von Eckartsberg responded that this is a renewal of the City's three -year agreement with Washington Township. It includes the addition of an incident dispatch RECORD OF PROCEEDINGS Minutes of Dublin City Counc _. Meet_n_g_ LEGAL BLANK, INC., FORM NO. 10148 _ August 26, 2013 eld Page 13 of 21 20 team clause, which concept is part of the City's current operations. This will result in make Washington Township's agreement consistent with the Norwich Township and City of Hilliard agreements. Vote on the Resolution Mayor Lecklider, yes; Mrs. Boring, yes; Vice Mayor Salay, yes; Mr. Reiner, yes; Mr. Gerber, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes. OTHER • Bridge Street District - Scioto River Corridor Framework Plan Mr. Foegler stated that the Framework Plan for the Scioto River Corridor is a result of the joint planning efforts of Council and the Planning Commission last November. The combined group determined that the initial focus area of the next City planning efforts should be on that area. Subsequent meetings in February and March laid out a framework for some of the key public improvements and some urban design character for the private improvements that were an outgrowth of that effort. Staff has begun the process of preliminary engineering on a series of public improvements. Private developers have also begun their planning process on the associated private improvements. It is desirable to memorialize those planning efforts that concluded last spring. The graphics in this report are the same as those that were presented as part of that effort. He emphasized that this is only a framework, not a detailed plan. It is intended to define the key urban design character and planning considerations that are driving these efforts. Ms. Ray presented a slide overview illustrating Mr. Foegler's points as a preview of what will be presented to Council at their September 9 meeting for formal adoption. The area of focus is not the entire Bridge Street District (the area south of I -270, west of Sawmill Road, and along the Bridge Street corridor), but is specifically the Scioto River corridor (the area between Dale Drive/Tuller Road to the east, and up to High Street /Historic Dublin to the west). In this area, they have taken a closer look at the existing building footprints and topography from an urban design and engineering perspective. This information was provided to the public at the State of the City address in March of this year. It is a concept for the design of the Scioto River Corridor, illustrating general concepts for how development could occur within this area, observing important critical design principles, as well as the key catalytic projects that will highlight this area and make it the civic core for the community. The concept plan includes: a relocated Riverside Drive; a potential roundabout at the intersection of Riverside and SR161; a signature riverside/riverfront park on both the east and west banks of the Scioto River; and an iconic pedestrian bridge to link the east and west sides of the river, connecting the Historic District with the development opportunities on the east side of the Scioto River. Again, these images that will be included in the urban design framework plan scheduled for approval at the September 9 Council meeting, only illustrate the type and character of development envisioned. They are not specific development proposals. Staff recommends that this plan be formally adopted by City Council by resolution at their next meeting. Mrs. Boring stated that there have been concerns expressed about the height of the buildings that will frame the park on the hill, specifically three to six -story buildings along the edge of a beautiful park are too high. Ms. Ray responded that is a valid concern. Council will be hearing from MKSK, the local urban design firm that has been assisting with this effort. It is important to have a critical and substantial urban edge to effectively highlight and frame the park. The exact height of those buildings has yet to be determined at this time, but there is the opportunity to take up the existing slope where the driving range is presently, working with that to minimize the height of certain buildings in this particular area. Clearly, there is no desire to "wall off" the river and the rest of the Bridge Street District. Those are urban design considerations that will be considered very closely, once RECORD OF PROCEEDINGS Dublin City Council -meeting- Held August 26, 2013 Page 14 of 21 20 development proposals do come forward. When proposals do come forward, there will be opportunities for public review and comment at the early level, to ensure these ideas are validated. Mrs. Boring stated that if this is listed as an option, however, it will be impossible to prohibit it later. She is concerned about the "walling off" of the river view further up the hill. She is also concerned about over - building — expecting too much development. It is important to ensure that if the popularity of this district later wanes, these buildings can be adapted in a way that will not be out of sync for future possible transitions. Ms. Ray stated that a certain amount of density and a variety of different types and uses is very important to help support existing businesses in the Historic District, new businesses that might develop as a result of the exciting plans recommended, as well as to keep pace with the existing market trends and opportunities that present themselves. Staff and the consultant team will be exploring those again very carefully, recognizing that this will take many years to phase in over time. Mrs. Boring responded that she is very concerned about stating in print the possibility of buildings of three to six stories — it would be difficult to back off from that position in the future. She is not supportive of stating that in a framework plan that will be formally adopted. Mr. Gerber expressed a similar concern. This seems very dense, and he is not convinced that this many new apartments are needed. The argument has been that many young professionals will move to this location for employment purposes. However, he believes these young professionals are already here — in places like the Tuttle Road area, where several apartment buildings are under construction. He is concerned that this volume of apartments will not be supported by a matching demand — it is much too dense. The indication has been made that there will be time later for more public input. How does that occur with this Code? Previously, there has been a process in place in Dublin whereby an application was brought forward, and the residents, Planning and Zoning Commission, and City Council all had the opportunity to have input. Throughout that process, residents had the opportunity to voice their concerns. Once this Framework Plan is approved on September 9, Council is effectively "out of the picture." He will not support this Plan. Mr. Foegler responded that this plan is consistent with the direction that staff was given last spring with regard to the planning efforts to move forward with. In terms of specific questions, such as building heights and similar developments, the consultants can be asked to address those from an urban design perspective at the September 9 Council meeting. The timing of Council's adoption of the Plan has to be determined by Council. The concept was to provide predictability for the development side of the community, memorializing the outgrowth of the planning effort that was presented last spring in whatever final form Council prefers, so that developers understand what is acceptable to the City. From a height perspective and urban design perspective, he believes Council will see strong recommendations from a broad range of urban designers about the necessary strength of the buildings along that edge, particularly given the width and size of the road and the size of the open space. The buildings must have a certain scale to them to begin to frame roads of that width with that level of traffic — otherwise, they can be overwhelmed by virtue of the size of the right -of- way. In regard to the residential density, those are core elements of the vision plan, which Council has adopted. This Framework Plan is fully consistent with that. This is one of the major development areas where that ought to occur, given the amenities that exist along the river. There will be more elements of Office use that will be integrated than was contemplated initially, because those opportunities are emerging, as well. However, the amount of housing that was demonstrated by the market studies to be supportable on this will ultimately be supported by the market rate at which projects are built, absorbed and financed. There will have to be occupancy rates and rents that justify those on a going forward basis. They do not believe there is the RECORD OF PROCEEDINGS Minutes of D ubli n City Council Held August 26, 2013 Page 15 of 21 20 Meeting kind of urban product available in Dublin that is attractive to many young professionals. The last several months have included a series of interviews with more young professional groups and organizations at key major employers throughout the City, trying to obtain information as it relates to both parks and buildings. Overwhelmingly, this is the kind of product that would encourage them to move to Dublin. From an economic development perspective -- which is the reason the core Bridge Street ideas embodied this thinking from the start -- this is one of the primary locations in which this type of development should occur. Mrs. Boring noted that those are all good points, but her concern relates to the words "memorialize what was approved last year." Council is able to make amendments to the Community Plan, even though staff's direction is determined by that Plan. She is also concerned about having the ability with this plan to be flexible and change direction in the future. She wants to ensure there is the ability to re- examine the City's direction. Ms. Chinnici- Zuercher inquired why the Scioto River Corridor Framework Plan would be treated differently from the Community Plan in that respect. Mr. Foegler responded that it would be the same. Staff's concern was that the series of graphics at the City's website did not sufficiently memorialize the results of the City's planning efforts. This document presented to Council provides a reminder of that planning outcome. It also provides an opportunity to hear Council concerns or desires to examine it more closely. As indicated earlier to Council, it is staff's anticipation that these development applications will undergo a much more public process in addition to what the formal Code review process will include. There are major amounts of public infrastructure designs and investments in this location that are also informing and will be impacted by the private developments, as well. They fully anticipate significant public processes. Because City Council will ultimately need to approve the economic development agreements that will help underwrite the costs for some of these elements, those projects will not move forward until Council is satisfied with both the level of public input and the product. Mr. Keenan stated that it was his understanding that Council has already given direction regarding the acceptable level of density. He understands there is concern about the height of the buildings. However, for Council's next meeting, would it be possible to have a number comparison of the densities approved with the previous PUD process versus what is proposed here? Mrs. Boring clarified that she is not concerned about the density. Mr. Keenan stated that she has expressed a concern about height and mass — and that is density. Mrs. Boring responded that this could be achieved somewhere else — it can be transitioned. It is possible to have either a six -story building with 24 units per acre, or a three -story building with 24 units per acre. Mr. Gerber stated that, unfortunately, some of the earlier discussion opportunities with staff have been a one -way discussion. At this point, Council is expressing its concerns more clearly. He has no concern with the walkable areas. His primary concern is with the high -rise apartments. In his opinion, 2,400 units in this area and in this size of a City are too much. For years, every Dublin City Council has fought against this type of apartment development for many reasons. They are very costly, and really are not an economic generator. He is suspect of the thinking of experts who say that employers and their employees want this type of development. He does not object to the walkable area, and more condominiums and offices would be appropriate. He believes the question is what type of City do we want to have? Do we want to be downtown Boston or downtown Columbus, or do we want to be Dublin? He believes a lot of people move to Dublin to leave behind the concrete, not to live in it. There is a way RECORD OF PROCEEDINGS — ___.Minutes_o# Dublin City Council LEGAL BLANK, INC.. FORM NO. 10148 Held August 26, 2013 Page 16 of 21 20 Meeting to balance this, but he does not believe that high -rise apartments, as reflected in this Plan, are what this City is about. Vice Mayor Salay stated that perhaps Council needs some clarification –is what is depicted all apartment buildings? This is such a departure for Council, who is accustomed to opposing high density. She would like to hear more about the employer and employee input, as this is the first she has heard of those interviews. Council is aware of the trends, and the community also has "'empty nesters." She is unsure where they fit in this plan. In terms of units, she assumes there is a range of housing units that are being considered, and it has been indicated tonight that there may be more office units than originally envisioned for this plan. In summary, she needs the above information, and her colleagues have also raised some issues that need to be addressed. Better understanding is necessary before Council can be comfortable moving forward. Mr. Foegler suggested that Council keep in mind the conceptual nature of this plan, as it was presented in March at the State of the City address. These are not the actual buildings or how they would be arranged. This is merely a depiction of a strong edge to the eastern side of the relocated roadway, with an increasingly less dense product, moving up the hill. At the top of the hill will be a product that is much lower density and more geared toward the empty nester. There will be a variety of products geared toward different groups – a broad range of housing types with those target groups at the core. The walkability aspect is very much a product of density. It will create the vitality that will support the retail, interesting locations, restaurants and activities of this character and type. Density is what unlocks that opportunity and will create the needed environment. In regard to the surveys, staff will compile that information for Council. During the planning efforts, there was discussion about the park components. The parks will need to serve Dublin of today, but also the future population that will be attracted to Dublin. Mr. Reiner stated that this is merely a conceptual framework plan. Council all agreed a few months ago to proceed with this concept, and it is not appropriate to retreat at this point. It is true that everyone on Council has fought to keep the density low in this City and the finances balanced. In this situation, Council has a moral obligation to the businesses that bring people into this area to provide the kind of housing needed by the young people who will work in these businesses. Council recognizes that property tax revenue alone does not pay for the costs of operating the City and the Schools. Is the lower quadrant of this area still intended to be retail? Mr. Foegler responded that the retail consultant analysis for the developers who control the site are focusing the retail commercial pieces along Dale Drive and trying to determine how best to focus retail in Bridge Pointe. There is always a concern about having a one -sided retail street, specifically with the remaining viability of the first floor. So there is probably less first -floor retail extending further north. It will be in locations at key intersections, but not a continuous wall. However, there is a significant concentration of it in the area around Dale Drive and to the south. That is being tested with retail advisors to developers to determine if respective tenants would be interested in those locations, and what their concerns would be. Mr. Reiner stated residents will want to walk from their units to a nearby coffee shop or restaurant. Although 85% of Dublin's residents likely shop in Easton, he does not believe the residential component of that development was done correctly. The residential component should be above the shops, as is the typical planning of any other progressive city in the world. He would look like to see Dublin execute that portion of this development correctly, so that it is a walkable City. As the City's demographic surveys have indicated, the next generation seems to be completely environment - focused. They want only one car, want to use bicycles and expect a different type of housing. He is disappointed that The Ohio State University educates RECORD OF PROCEEDINGS — Minutes of y _ Dublin City Council Meeting DAYTON LEGAL BLANK, ING ., FORM NO 10148 Held August 26, 2013 Page 17 of 21 20 young people but they leave to locate in "cool cities" in other states. Ohio is investing tax money to educate the young people in Ohio, only to lose them. The City needs to create an environment in which these young people want to work and live. This is the obligation the City has to its businesses. In addition to the young professionals, there are senior citizens who prefer to downsize into a walkable environment. He believes this plan is the right direction to take, and he supports it. Mrs. Boring stated that the language in the plan indicates "a mix of density, housing types and greenspace." She wants to clarify that it is not the density that concerns her. It is the architectural look, scale and feel. These smaller units look like they are walled in. In addition, the young people she knows who have moved out of the area do so because they can earn a larger salary in another city. Ms. Chinnici - Zuercher stated that she believes Mr. Foegler has presented to Council what he was given direction to do. She is confused by some of the comments of her colleagues. As he has indicated previously, this is a very small portion of the City. Mr. Foegler responded that the entire District is six percent of the City. Ms. Chinnici - Zuercher stated that what the objective was, and, she believes, should continue to be, is to have a continuum and diversity of housing capacity in order to accommodate anyone who might wish to live and /or work in Dublin. What the City has lacked is the more urban sense of place. This area provides a transition to the east side of Sawmill Road, which will probably always remain as big box retail. She would vote affirmatively on this Plan on the basis that there still will be public hearings and the ability to make changes, similar to the Community Plan, based on the market and adjacent development. However, she cannot support the Plan if it is not going to go through a Planning and Zoning review process. She was surprised to learn that the Ohio University project and some other substantial projects have not gone through Planning and Zoning, but were reviewed by the Administrative Review Team (ART). These projects are much too important, particularly in terms of the architectural component, and she believes strongly that they must go through the City's citizen review process that will uphold all of the standards of the community to date. It is only on that basis that she could support this plan. Mr. Foegler responded that the scale and the sheer transformational character of these projects require a lot of opportunities for public input and design review, in addition to other aspects. That is necessary especially for the key redevelopment sites. There are five major redevelopment sites in the Corridor, about two percent of the City -- 300 acres, on which most of this development will occur. For the larger scale, master planned areas, staff would suggest to Council a process that will ensure the appropriate deliberation and design processes that go hand in hand with the Code processes that are in place. Ms. Chinnici - Zuercher agreed. This demands a public process. As Vice Mayor Salay has pointed out, this has really been a strong foundation in Dublin, and the residents expect that. While this may be in an area that has been viewed as primarily commercial, it will have a residential component and will be a key entry area into the community. She anticipates there could be a lot of interest from a variety of citizens, who will desire to influence the ultimate look and decision - making. Mayor Lecklider stated that Mr. Foegler's suggestion is that MKSK could respond to the height issue at the September 9 meeting. He reminded Council of their previous field trip to Greenville, SC, where four to five story buildings were in place along one side of their river. Perhaps there are other examples that could be provided. There is also an indication from tonight's discussion that the style of the living units is in question. This will be a different product from the traditional two - bedroom, two -bath townhome or flat. Perhaps that could be covered, as well, in the presentation on September 9. RECORD OF PROCEEDINGS Dublin City Council Minutes of —_ .. _ Meeting DAYTON LEGAL BLANK, INC. FORM NO, 101 48 August 26, 2013 Page 18 of 21 Held 2Q Ms. Grigsby stated that it is not essential that this item be reviewed on September 9, and staff has discussed the possibility of additional workshops. In reviewing the calendar, September 16 and October 14 are available dates for a workshop. If Council needs time to become comfortable with what is presented, an option would be a follow -up workshop on September 16, with a formal hearing of the Framework Plan on September 23. Ms. Chinnici - Zuercher stated that she does prefer a more formal presentation of the details, conducted in an interactive manner, allowing for a real dialogue. Mr. Foegler responded that with that timing, more details may be available. Vice Mayor Salay stated that it may be important to bring this drawing down to a street -level rendering, in order to have a better idea of what the "wall" might look like. More graphics would be helpful. Mr. Keenan stated that development is already planned on the other side of Emerald Parkway along Riverside Drive — the assisted living facility. There are definite plans that could be incorporated into these renderings. Mr. Foegler responded that the nursing home footprint is included. Mr. Keenan reminded Council that during construction of the Bridge and High project, there were concerns about its height. Now, it is part of the fabric of the downtown community. Ms. Chinnici - Zuercher stated that is a good point. In the newer Kingsdale area along Tremont in Upper Arlington, the condominiums are positioned right next to the street. At first, the dramatic change was surprising, but now it is difficult to recall when they were not in place. Mr. Reiner reminded everyone that Dublin has always been the leader in progressive thought and long -term planning. He would prefer to finalize this and continue Dublin's practice of setting the trend. He is disappointed with the pace of this. Mayor Lecklider stated that staff will proceed with scheduling the September work session. STAFF COMMENTS Ms. Grigsby stated that: 1. A follow -up was provided tonight regarding the agreements with Norwich Township and the City of Hilliard that were approved at the last Council meeting. The follow -up relates to the staffing that will begin to be added later this year. Through the existing interview process for dispatchers, there are two candidates to whom we would like to offer a position. There is currently only one existing vacant position, and staff plans to move forward on that recruitment. She offered the following major CIP project updates: 2. Brand -Road Coffman Road roundabout — work has begun; the contractors are on- site. The efforts to obtain resident feedback regarding traffic patterns continue. Engineering and the Police departments work together to address any necessary signage changes, etc. 3. Hyland- Croy -Brand roundabout — the project is moving forward with an opening date of September 11. 4. Brand Road shared -use path — Legislation approved by Council tonight authorizes the necessary acquisition, and legislation is anticipated for Council's next meeting approving the bid and contract award. There is one additional property for which they will be pursuing a PRO from the property owners. 5. Frantz Road /Post Road — Construction will begin on the drainage system including milling and overlay of that area of the roads. The resulting traffic issues will be addressed as efficiently as possible. Minutes-of DAYTON LEGAL BLANK, INC., FORM NO 10148 RECORD OF PROCEEDINGS Du blin City Co uncil August 26, 2013 Page 19 of 21 20 Meefin 6. Emerald Parkway /Rings Road /Innovation Drive - This project is nearing completion, with the repaving to be completed this week. An update on these projects will be provided in the next Council packet, as well. 7. Regarding the Coffman Park improvements project, staff is considering options in lieu of closing the entrance from Post Road. The overhead utilities are being buried in this area. Options for adding temporary pavement to provide access are being considered. Attempts will be made to provide adequate notification of any necessary closures in that area in as many sources as possible. Mayor Lecklider inquired how the duration of this road closure. Ms. Grigsby responded that closure of the Rec Center entrance from Post Road could begin September 3 and potentially last through December. The desire is to make that either a shorter period of time, or, if possible, keep it open. The traffic would be re- directed to Coffman Park Drive. Mayor Lecklider encourage staff to identify a way to keep that entrance open. COUNCIL COMMITTEE REPORTS /COUNCIL ROUNDTABLE Mr. Reiner stated that 1. He failed to report at the last Council meeting that Dublin resident, Dr. Stoycheff, won the Senior 5K Run during the Irish Festival. 2. Concerning Mr. Bickley's comment about questions directed to Council, Council likely does not receive any questions because they are up -to -date on the debate over the fence. Council expects everyone to meet their commitments under the agreements. 3. Food truck legislation will likely be needed, as the City has recommended. He would like staff to provide some prototype legislation for regulation of food trucks, including sanitary requirements, inspections, etc. Mayor Lecklider requested clarification. Is Mr. Reiner suggesting adoption of Option #1 regarding food truck legislation, as proposed by staff? Mr. Reiner confirmed that is correct. Mayor Lecklider requested consensus of other Council members. Council members concurred with pursuing Option #1. Vice Mayor Salay stated that many businesses allow food trucks in their parking lots to serve their employees. Before the City proceeds with regulation, it will be important to obtain and consider the input from those businesses. Mr. Reiner responded that this is a positive activity. The City actually recommended food trucks for the Sundays at Scioto concerts. Ms. Chinnici - Zuercher 1. Stated that she has asked the Finance Director to re- schedule the first Finance Committee Budget Workshop review from November 13 to November 6, as she will be attending the National League of Cities Conference the week of November 13. Mrs. Mumma has agreed, pending the concurrence of Council members. Vice Mayor Salay noted that the Town Pump dedication is scheduled that evening, as well. Ms. Chinnici - Zuercher responded that the public art dedication should not take more than 30 minutes. Council members had no objection. Staff will re- schedule the first Budget Workshop review from November 13 to November 6. 2. Noted that she serves on the MORK Regional Policy Committee, and one of the issues on which the committee has been working the past couple of months is Substitute HB 5 regarding red light cameras. Dublin does not have a red light camera program, but several of the communities that do were planning to increase the number of cameras within their communities. Those communities have enacted this program for safety purposes. Although the communities are also earning some monies from the program, which involve fine -based penalties, that is r- Minutes of DAYTON LEGAL BLANK, INC, FORM NO. 1414€1 Held RECORD OF PROCEEDINGS Dublin City Council August 26, 2013 Page 20 of 21 20 Meeting not the intent of the program. The Substitute Bill was introduced and passed the House quickly, and similar quick action by the Senate is anticipated, when it resumes session in September. For that reason, the Policy Committee has been in discussions with the greater MORPC delegation regarding the desire to take a formal position of opposition. Not only does this bill not set a State standard, it allows every municipality to set their own standard except for a requirement that to issue a ticket, there must be a police officer present at each of the camera sites. That defeats the purpose of the camera. The committee has been discussing more reasonable alternatives to the proposed bill with the delegates. 3. Notes that Mr. Dring has approached Council concerning Dublin also hosting the Football University Top Gun camp in 2014. Ms. Chinn ici-Zuercher moved to allocate $25,000 of hotel /motel tax funds for the bid for the 2014 Football University Top Gun camp to Dublin. Mr. Reiner seconded the motion. Vote on the motion: Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mrs. Boring, yes; Vice Mayor Salay, yes. 4. Stated that during the Scioto River Corridor Framework Plan presentation, she was surprised with the memo about the role of the Administrative Review Team (ART). The information begins with the definition of a Minor Project Review and what is included in that review. If Council did formally approve this process, Council apparently did not read it carefully enough to understand it completely -- or perhaps this was an administrative decision. There were several projects that she believes should have been subject to Planning and Zoning Commission review and approval, but all the Commission was able to do was provide early input and recommendations. Projects of great importance, such as the Ohio University and Nestle Quality Assurance Center, are projects for which the public might want to have input. How can this issue be addressed? Ms. Grigsby responded that at the last meeting, Council discussed the timeframe of the review process for the Bridge Street Code. The memo in that packet mentioned staff working with Planning and Zoning on issues and areas of changes needed in the Code, so there will be an opportunity to review this. There was a timeframe established when that review would be completed at P&Z level and forwarded to Council. That would be the best way to address this issue. She believes that review is to be completed in January 2014. Ms. Chinnici - Zuercher responded that she could accept that, but in the interim, many projects will come forward without having the opportunity for public review. She is very concerned about the timing of this to ensure that major projects coming forward will definitely have the review that Council desires. If it is necessary to abide by this timeframe, then there needs to be a formal document ready for Council to vote on in January. Ms. Grigsby responded that is the intent. In addition, when the ART agenda is distributed, if there are specific questions or concerns on any project, Council should feel free to contact staff and request additional information on the projects. Vice Mayor Salay stated that with the material Council will be reviewing, she would like graphics and photos of some of the signage that has been approved by ART. At the joint meeting held at the Dublin Golf Club last spring, many graphics were provided. However, many of the signs that are now installed are not exactly what she had expected. Although they are interesting, they are not what she considers as in keeping with the Dublin standard. She would be interested in reviewing that and perhaps discussing what could be improved. Mrs. Boring concurred. This weekend she was in Grandview, which has a main street area they are working to make more attractive. She would like to see some comparisons of the Grandview signage and desirable downtown gathering areas included in the materials prepared for Council. RECORD OF PROCEEDINGS Minutes of Dublin C ity C D AYTON LEGAL BLANK. INC. FORM NO, IL`14o 11 August 26, 2013 Page 21 of 21 Meeting Mr. Keenan requested that staff provide Council at a later date with a report on Police use of mounted cameras. There was a news article about a police department in California whose officers are wearing mounted cameras during their stops. It seems to facilitate a kinder, safer world for the officers and also for the people with whom they are speaking. Chief von Eckartsberg indicated that information would be forwarded to Council. Mr. Gerber 1. Thanked Ms. LeRoy for a copy of the resident notice sent out regarding the Dublin Irish Festival 5K Race road closures. Unfortunately, many of the residents do not recall have received the notice. In future years, perhaps temporary signage could be placed a few weeks before the event indicating the date and hours of closure. Ms. Grigsby responded that after Mr. Gerber contacted staff about this issue, staff discussed ways in which to address this need. Her recent jury duty notice was sent in an envelope that drew attention to its importance. Staff is looking at ways in which to draw attention to the City's notices sent by mail. 2. Reported that the State of Ohio Veterans Hall of Fame will have its annual golf outing at the Riviera Golf Club on September 16. This event recognizes veterans throughout the state. 3. Reported that beginning Thursday, he will be a participant in Dublin's Citizens Police Academy. Vice Mayor Sala): ' 1. Stated that the recent Community Survey revealed that there is a lot of confusion about Dublin taxes. A brochure was distributed a number of years that explained taxes in Dublin — what the City does and does not collect, and that the City only collects the inside millage that would otherwise be forfeited to another entity, should the City not collect it. Dublin residents do not realize that it is not the City of Dublin to whom most of their taxes are paid. She is interested in "'brainstorming" with staff ways in which the City could do a better job of educating the public. Ms. Grigsby responded that several years ago, the City prepared a tax brochure that was sent to all residents. Later, it was sent to new residents as they moved into the City and was provided through the website. Staff can consider other options for communicating this information to the public. It is something that staff has struggled with for years — helping everyone understand the type of taxes that the City, the School District and the township collect so that they understand where each receive its revenue. Staff will also include this information on the candidate website. ADJOURNMENT The meeting was adjourned at 9:30 p.m. Mayor — es ding Officer Clerk of Council