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HomeMy WebLinkAboutResolution 49-13RECORD OF RESOLUTIONS Fa No 3 5 49 -13 Resolution No. Pawed A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE BRAND ROAD SHARED -USE PATH PROJECT WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the Dublin Code for the Brand Road Shared -Use Path project; and WHEREAS, Council has determined that the bid submitted by Ohio Paving & Construction Co., Inc. constitutes the lowest and best bid; and WHEREAS, Council has determined that there may be a legitimate need to declare the relocation of the utilities in connection with the above - referenced project as a "single source" procurement, for reason that the company owning the utilities in question has the exclusive rights to relocate such utilities. NZ, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, �_ of its elected members concurring, that: Section 1. The bid submitted by Ohio Paving & Construction Co., Inc. in the total amount of $727,761.20 is hereby accepted. Section 2 . The City Manager is hereby authorized to enter into contracts with Ohio Paving & Construction Co., Inc. for performance and completion of the Brand Road Shared -Use Path project, pursuant to the Advertisement, Proposal and Contract Documents for said project on file in the office of the City Engineer. Section 3. This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this _- R day of 2013. Mayor - P . ng Officer ATTEST: Clerk of Council Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager Vlv� Date: September 5, 2013 Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer Kenneth B. Richardson, P.E., P.S., Engineering Manager — Design Memo Re: Resolution No. 49 -13 - Brand Road Shared -Use Path — Bid Acceptance Summary On August 29, 2013, one (1) bid was received, publicly opened and read for the Brand Road Shared -Use Path project, which involves the construction of approximately 3,600 feet of an 8 -foot wide asphalt shared -use path from east of Muirfield Drive (in front of Washington Township Fire Station No. 93) to the Earlington Parkway /Brandonway Drive intersection. The path will be located along the south side of Brand Road and will include a pre- fabricated steel bridge, concrete abutments, storm sewers, grading and turf restoration. Additionally, this project will include the construction of an 8 -foot wide shared -use path on the west side of Muirfield Drive, from the Brand Road roundabout to Moors Place, which will also include a pre- fabricated steel bridge over the North Fork Indian Run (west of Muirfield Drive). The Engineer's estimate for this project is $700,000.00. The funds for the construction of this project are from the Capital Improvements Tax Fund. Ohio Paving & Construction Co., Inc. submitted the lowest and best bid of $727,761.20. Staff has reviewed the bid as listed below. For Council's reference and review, a reduced set of project construction drawings has been placed in the Council Planning Room. Staff has compared the Engineer's estimate to the one bid received. The likely factor impacting the bid, resulting in only one submitted bid, is the performance of the project in the fall construction season, a time when many contractors and subcontractors have already committed to other projects. The unit prices bid are somewhat higher than estimated, which staff believes reflects a "premium" for performing this project within the fall and within a compressed time frame. Staff believes the bid is a fair and acceptable cost to construct this path. Over the past several months, staff has met with property owners adjacent to the path to secure necessary easements where the path is not located within existing right -of -way. A few remaining easements are being finalized and will be secured prior to path construction. Bid as Read Bidder Bid as Read Over ( +) or Under ( -) Corrected Bid Engineer's Estimate Ohio Paving & Construction Co., Inc. $727,761.20 +4.0% For Council's reference and review, a reduced set of project construction drawings has been placed in the Council Planning Room. Staff has compared the Engineer's estimate to the one bid received. The likely factor impacting the bid, resulting in only one submitted bid, is the performance of the project in the fall construction season, a time when many contractors and subcontractors have already committed to other projects. The unit prices bid are somewhat higher than estimated, which staff believes reflects a "premium" for performing this project within the fall and within a compressed time frame. Staff believes the bid is a fair and acceptable cost to construct this path. Over the past several months, staff has met with property owners adjacent to the path to secure necessary easements where the path is not located within existing right -of -way. A few remaining easements are being finalized and will be secured prior to path construction. Resolution 49 -13 - Brand Road Shared -Use Path Bid Acceptance September 5, 2013 Page 2 of 2 Staff anticipates the construction to commence by the end of September. The scheduled completion date for the project is November 15, 2013, except for the pre- fabricated bridges, which will likely be complete by January 2014. Brand Road will remain open to traffic for the duration of the construction, although some limited temporary lane restrictions may be necessary for certain work components. Recommendation Staff has thoroughly reviewed the Ohio Paving & Construction Co., Inc. bid. Although this contractor has not previously worked for the City of Dublin, they did provide references for similar projects they have constructed. Staff has contacted representatives of these projects and received favorable references. Staff recommends Council approval of Resolution 49 -13, accepting as lowest and best the bid of Ohio Paving & Construction Co., Inc. in the amount of $727,761.20 and authorizing the City Manager to enter into a contract with Ohio Paving & Construction Co., Inc. for this project.