HomeMy WebLinkAboutResolution 48-13RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc.. Form No 30045
Resolution No.
48 -13
Passed
A RESOLUTION DECLARING CERTAIN CITY -OWNED
PROPERTY AS SURPLUS AND AUTHORIZING THE
CITY MANAGER TO DISPOSE OF SAID PROPERTY IN
ACCORDANCE WITH SECTION 37.08 OF THE
DUBLIN CODIFIED ORDINANCES
20
WHEREAS, the City of Dublin possesses certain vehicle and equipment assets used in
the performance of its daily operations; and
WHEREAS, these vehicle and equipment assets have reached the end of their useful life
for City purposes; and
WHEREAS, it has been determined that the City should maximize the return on
investment by selling these assets; and
WHEREAS, the City has chosen GovDeals as the vendor to implement an internet
auction.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of
Ohio, of the elected members concurring:
Section 1. The City Manager is hereby authorized to dispose of personal property,
vehicle and equipment assets that have been declared as surplus through the use of
internet auction.
Section 2 . This auction will be conducted using a third -party contractor, namely:
GovDeals, www.GovDeals.com
Greg Thomas, Client Services Representative
5907 Carmichael Place
Montgomery, Alabama 36117
Telephone No. (800) 613 -0156
The contract outlining the specifics of the terms and conditions under which this
contractor will carry out this service to the City can be made available upon request to
the Department of Finance.
Section 3. The Council of the City of Dublin hereby declares the property listed in the
attached Exhibit as surplus and authorizes the City Manager to dispose of said property in
a manner consistent with Section 37.08 of the Dublin Codified Ordinances.
Section 4. This Resolution shall take effect and be in force upon passage in accordance
with Section 4.04(a) of the Revised Charter.
Passed this_ day of S 2013.
6
Mayor �,,Pi iding Officer
ATTEST:
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 -4400 • Fax: 614 -410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager CC�—
Date: August 22, 2013
Initiated By: Michelle Crandall, Assistant City Manager
Darryl Syler, Fleet Manager
Memo
Re: Resolution 48 -13 — Disposal of City -Owned Property (Vehicles and Equipment)
Summary
Section 37.08 of the Dublin Codified Ordinance requires City Council authorization for disposal of
all motor vehicles or other property valued at $5,000 or above. As Council is aware, a replacement
schedule for vehicles and equipment is identified as part of the Capital Improvements Program
(CIP). Before vehicles are taken out of service, an evaluation is completed as to current condition
and maintenance history. If, after the evaluation, the vehicle is determined to have had minimal
maintenance costs and staff believes the vehicle provides continued value to the City, the vehicle
will be maintained as part of the City's fleet and the replacement schedule will be modified.
Resolution No. 48 -13 authorizes the City Manager to dispose of certain vehicles and equipment
that are no longer in service. The motor vehicles and pieces of equipment, which Fleet has
identified for auction are detailed in the attached Exhibit.
Vehicles
The following vehicles are identified for auction:
The following vehicles have been taken out of service due to the end of their life cycle: #1713,
#10813, #1525, #1345.
Equipment
The equipment identified for auction includes:
• 1 John Deere Tractor (G3500)
• 1 Case Tractor (0(60)
• 1 Kubota ATV
The vehicles and equipment will be sold by internet auction, as authorized by Section 37.08 of the
Dublin Codified Ordinances. Upon approval of this resolution, bidding will open as soon as
practicable after 08/26/2013 and will remain open the required minimum of two weeks. This
information will be posted on the City of Dublin website, together with a link to take customers
directly to the auction website at www.GovDeals.com
Under the terms of the City's agreement with GovDeals, the City will pay a commission to
GovDeals of 7.5% of sale proceeds; however, the City will incur no cost unless the items are sold.
Memo re. Resolution 48 -13 — Disposal of City -Owned Property
August 22, 2013
Page Two
The GovDeals site is well -known among public entities and will provide a broad pool of prospective
buyers for City surplus items.
Recommendation
Staff recommends adoption of Resolution 48 -13 at the August 26, 2013 Council meeting.
EQUIPMENT and VEHICLES for AUCTION
Year
Serial Number
Make & Model
Asset#
Dept.
Mileage
Reason for Selling
2007
2FAFP71W07X102482
FORD CROWN VICTORIA
1713
POLICE
99,697
REPLACED BY 11313
2008
2FAHP71V58X176806
FORD CROWN VICTORIA
10813
POLICE
83,390
REPLACED BY 11315
2003
2FAFP71W83X186643
FORD CROWN VICTORIA
1525
POLICE
106889
REPLACED BY 11317
1997
11FALP4442VF181576
FORD MUSTANG
1345
POLICE
87402
REPLACED BY 11319
2000
LV531OS332114
JOHN DEERE G3500
8315
PARKS
3086hr
REPLACED BY 81321
2000
C060AS3JJE1013744
CASE CX60
8308
PARKS
1067 hr
NO LONGER NEEDED
2005
25365
KUBOTA RTV900
8526
PARKS
2158hr
REPLACED BY 81303