HomeMy WebLinkAboutResolution 41-13RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Pmm No. 30045
41 -13
Resolution No. Passed 20
A RESOLUTION ACCEPTING THE LOWEST AND BEST
BID FOR THE SOUTH FORK INDIAN RUN (SFIR)
FLOODPLAIN FILL PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the
Dublin Code for the South Fork Indian Run (SFIR) Floodplain Fill project; and
WHEREAS, Council has determined that the bid submitted by Mark Haynes
Construction, Inc. constitutes the lowest and best bid; and
WHEREAS, the 2007 Community Plan has a stated planning goal for the U.S. 33
Corridor Area to enhance the area as a key employment and service area; and
WHEREAS, this project will preserve and enhance natural features and the
environment as well as create additional development potential.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
T of its elected members concurring, that:
Section 1. The bid submitted by Mark Haynes Construction, Inc. in the total
amount of $493,970.00 is hereby accepted.
Section 2 . The City Manager is hereby authorized to enter into contracts with
Mark Haynes Construction, Inc. for performance and completion of the SFIR
Floodplain Fill project, pursuant to the Advertisement, Proposal and Contract
Documents for said project on file in the office of the City Engineer.
Section 3. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this l s 7` day of Q ltj� 2013.
C r
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•
ding Office
ATTEST:
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: June 27, 2013
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer
Barbara Cox, P.E., Engineering Manager — Development
Kristin Yorko, P.E., Civil Engineer
Memo
Re: Resolution No. 41 -13 - South Fork Indian Run (SFIR) Floodplain Fill
Project - Bid Acceptance
Background
On June 20, 2013, five (5) bids were received, publicly opened and read for the SFIR Floodplain
Fill project, located on City of Dublin property around 7001 and 7003 Post Road. This project
involves the placement of fill material in the 100 -year floodplain area and two isolated wetlands to
provide additional development area on the property. The wetland impacts were mitigated by the
purchase of credits in a wetland bank. This project will utilize soil stockpiles on two City
properties: at the site and on Liggett Road.
As part of the Economic Development Agreement (EDA), approved with Ordinance 22 -12, Ohio
University (with its facilities at 7001 and 7003 Post Road) is required to share the cost of this
project up to a maximum of $275,000.00. The funds for construction of this project are budgeted
in the 2013 Capital Improvement Program (EF1301).
The Engineer's estimate was $525,000.00. Mark Haynes Construction, Inc. submitted the lowest
and best bid of $493,970.00. Staff has reviewed all bids and a summary of the bids is listed
below.
Bidder
Bid as Read
Bid as Read
Over ( +) or Under ( -)
Engineer's Estimate
Corrected
Bid
Mark Haynes Construction Inc.
$493
-5.9%
N/A
Trucco Construction Company
559.354.50
+6.5%
N/A
Facem er Company
559 948.50
+6.7%
N/A
Mr. Excavator
$564
+7.5%
N A
Kwest Group
$594,970.00
+13.3%
N/A
For Council reference and review, a reduced set of project construction drawings has been placed
in the Council Planning Room.
Staff anticipates the construction to commence in late July. The contract requires the work be
complete by November 1, 2013, which meets the deadline of September 15, 2015 in the Ohio
University EDA. The attached map stipulates the route the contractor is required to follow to
Res. 41 -13 - South Fork Indian Run Floodplain Fill Bid Acceptance
June 27, 2013
Page 2 of 2
access the off -site or "east" soil stockpile on Liggett Road. Engineering staff will be inspecting the
project and will work with the contractor to minimize dirt on the roads and traffic interruptions.
Staff has thoroughly reviewed the Mark Haynes Construction, Inc. bid. Although this contractor
has not worked for the City of Dublin in the past, they did provide an extensive listing of similar
projects. Staff has contacted representatives of several of these projects at Wade Trim Ohio, Inc.,
Cold Water Creek Consulting, and Muskingham Watershed Conservancy District, and received
favorable references. The above references have each worked with this contractor on multiple
projects and all indicated they would have Mark Haynes Construction, Inc. perform future projects.
Recommendation
Staff recommends approval of Resolution No. 41 -13, accepting as lowest and best the bid from
Mark Haynes Construction, Inc. in the amount of $493,970.00 and authorizing the City Manager to
enter into a contract with Mark Haynes Construction, Inc. for this project.
City of Dublin
Resolution 41 -13
SFIR Floodplain Fill Project
Location Map