HomeMy WebLinkAboutResolution 39-13RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
39 -13
Resolution No.
Passed 1 20
A RESOLUTION ACCEPTING
THE LOWEST AND BEST BID FOR THE
2013 STORM STRUCTURE MAINTENANCE PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of
the Dublin Code, for the 2013 Storm Structure Maintenance Project; and
WHEREAS, Council has determined that the bid submitted by Columbus
Asphalt Paving, Inc. constitutes the lowest and best bid; and
WHEREAS, the 2007 Community Plan states an objective to provide safe and
efficient collection of stormwater.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. The bid submitted by Columbus Asphalt Paving, Inc. in the total
amount of $269,236.00 is hereby accepted.
Section 2 . The City Manager is hereby authorized to enter into contracts
with Columbus Asphalt Paving, Inc. for the 2013 Storm Structure Maintenance
Project, pursuant to the Advertisement, Proposal and Contract Documents for
said project on file in the office of the City Engineer.
Section 3. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this day of , 2013.
Mayor - -�.Officer
ATTEST:
Clerk of Council
Office of the City Manager
City of D 5200 Emerald Parkway • Dublin, OH 43017 -1090
Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 m emo
To: Members of Dublin City Council
From: Marsha Grigsby, City Manager ` _N�—
Date: June 20, 2013
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer
Barbara Cox, P.E., Engineering Manager — Development
Todd A. Garwick, P.E., Civil Engineer
Re: Resolution No. 39 -13
2013 Storm Structure Maintenance Project — Bid Acceptance
Summary
The inaugural Storm Structure Maintenance project specifically provides for the maintenance,
rehabilitation and repair of structures associated with the public storm sewer system, which
includes curb and gutter inlets, catch basins and manholes throughout the community. The
annual Storm Structure Maintenance Project is a critical component of the City's on -going
efforts to maintain Dublin's public infrastructure and meet the National Pollutant Discharge
Elimination System (NPDES) Phase II regulations.
The 2013 budgeted funds for this project are $260,000 from the Capital Improvements Tax
Fund (a portion of the $560,000 provided for annual stormwater maintenance in 2013) and
represent a lump sum bid amount for labor and material costs to repair the storm structure
deficiencies identified during routine inspections or on an emergency basis. Storm structure
inspection data, now being collected by City staff, may provide justification for increasing the
funds programmed in the future years.
On June 5, 2013, one (1) bid was received, and publicly opened and read for the 2013 Storm
Structure Maintenance Project. Columbus Asphalt Paving, Inc. provided the lowest and best bid
of $269,236.00. Staff has reviewed the bid as summarized below.
Bidder
Bid as Read
Bid as Read
over ( +) or Under ( -) Engineer's
Estimate
Corrected
Bid
Columbus Asphalt Paving, Inc.
$269,236.00
+3.43%
N/A
The bid was slightly higher than the Engineer's estimate of $260,000.00. In reviewing the
bids, staff has determined the additional cost was within "Item 251, Asphalt Surface Patch -
Miscellaneous, 2 ". The Engineer's unit price for this item was estimated to be $65.00 per
square yard. The bid unit price provided by Columbus Asphalt Paving was $175.00 per square
yard, a difference in $8,690.00.
This 2013 Storm Sewer Structure Maintenance Project will commence in July and will be
completed by October 15, 2013. A map is attached for the work locations in various areas
Res. 39 -13 - 2013 Storm Structure Maintenance Project — Bid Acceptance
June 20, 2013
Page 2 of 2
throughout the City. Staff will ensure that appropriate traffic control and site restoration is
done as necessary.
Recommendation
Staff has thoroughly reviewed the bid from Columbus Asphalt Paving, Inc., and although higher
than the Engineer's estimate, finds it to be a true and accurate cost to perform the specified
work for this project. The City of Dublin has previous experience with Columbus Asphalt
Paving, Inc. on this type of project with very positive results. Regarding their most recent
work, which was with the annual Street Maintenance Program in 2011, staff has been satisfied
with the performance of Columbus Asphalt Paving, Inc. and the quality of their completed work.
Staff recommends Council approval of Resolution No. 39 -13, accepting as lowest and best the
bid from Columbus Asphalt Paving, Inc. in the amount of $269,236.00, and authorizing the City
Manager to enter into a contract with Columbus Asphalt Paving, Inc. for this project.
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City of Dublin
2013 Storm Structure
Maintenance Project
6/11/2013
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