Loading...
HomeMy WebLinkAbout06-10-13 Council MinutesMinutes of DAYTON LEGAL BLANK. INC. FORM NO. 10148 June 10, 2013 20 Mayor Lecklider called the Monday, June 10, 2013 Regular Meeting of Dublin City Council to order at 6:15 p.m. at the Dublin Municipal Building. ADJOURNMENT TO EXECUTIVE SESSION Mayor Lecklider moved to adjourn to executive session to discuss land acquisition matters (to consider the purchase of property for public purposes) and personnel matters (to consider the appointment of a public employee or official). Mr. Gerber seconded the motion. Vote on the motion: Mayor Lecklider, yes; Ms. Chinnici - Zuercher, yes; Mrs. Boring, yes; Mr. Gerber, yes; Mr. Keenan, and Mr. Reiner. The meeting was reconvened at 7:15 p.m. PLEDGE OF ALLEGIANCE Mr. Gerber led the Pledge of Allegiance. ROLL CALL Council members present were Mayor Lecklider, Mrs. Boring, Ms. Chinnici - Zuercher, Mr. Gerber, Mr. Keenan and Mr. Reiner. Vice Mayor was absent due to out of town travel. Staff members present were Ms. Grigsby, Mr. Smith, Mr. McDaniel, Ms. Mumma, Mr. Foegler, Chief von Eckartsberg, Ms. Puskarcik, Mr. Wagner, Mr. Hammersmith, Mr. Hahn, Mr. Langworthy, Mr. Thurman, Ms. Ott, Ms. LeRoy, Ms. Gilger, and Ms. Husak. CITIZEN COMMENTS Mike Bickley 5839 Moray Court, Dublin stated that he is present to comment regarding the Muirfield Village Golf Club fence proposal. At this point, the discussion is about a temporary or seasonal fence, which is of concern for the residents. • The Dublin fence code, as he understands it, does not provide for a temporary fence. The Dublin fence code specifically, in Section 153.016(C) provides that a permanent fence and a temporary fence are the same item. There is no temporary fence Code, as he understands. • Section 153.079(B)(5) states that a wrought iron fence may not have pointed ends. • Section 153.080 indicates that four feet in height is the maximum for a fence. • Section 153.083 indicates that existing or more restrictive PUD zoning takes precedence, and Muirfield PUD zoning is more restrictive. These provisions of the Code are fairly simply and written in plain English. He was surprised and pleased when he read them online. He asked that Council read the same provisions to determine if they have a different interpretation. • The temporary fence is a problem for a couple of reasons. First, it is the wrong fence. A sample of the proposed fence was installed along the 18"' fairway and people were invited to provide feedback. He did inspect it. It is the wrong fence, it will not work, will fail quickly, and cause some problems. As the fence fails, there will be loose components. Kids will climb the fence and as it loosens, it becomes more dangerous. • Second, it is the residents' belief that as the fence begins to fail, the Golf Club will indicate to the City that the fence is failing and will ask for a variance or waiver or indicate they cannot take the fence down because it is failing. • The manufacturer indicates that this is the wrong fence. He met with Mr. Langworthy today and gave him the details and specifications as well as correspondence with the manufacturer of the fence, stating it is the wrong fence, they will not warrant it, and it will fail. • It is unusual for a city to allow someone to install a product against the manufacturer's recommendation without some independent engineering study. Perhaps that is an appropriate tool in this case. RECORD OF PROCEEDINGS Dublin Cit Council Meeting RECORD OF PROCEEDINGS Minutes of _ _ Dublin City Council Meeting DAYTON LEGAL BLANK, INC . FORM NO. 101 _ June 1 "0, 2013 Held Page 2 of 18 20 • He met with Mr. Smith last week about this matter. Mr. Bickley indicated that his interpretation of Mr. Smith's comments, and his interpretation may be incorrect, was that the fence code was a guideline and not really a code. He could not disagree more. The starting place is always the Code. People can seek variances and amendments, but the starting point is the Code. He asks that Council review the Code, apply the Code, and deal with this matter. • He noted that this fence consists of seven miles of fence. In regard to the sign code, a garage sale sign is regulated in the Code for a two square foot sign. This fence is 185,000 square feet of black mill fence with pointed ends — 3 -1/2 football fields plus two baseball fields. The scope and scale of this fence is unprecedented in Dublin. It warrants some serious consideration, and he requests that the City review this matter. • The golf club does need a solution, as a fence is needed for The Presidents Cup and the residents accept that. The Presidents Cup will be held in 3 -1/2 months and this must be dealt with fairly quickly. There are some negotiations and settlements to be made, but clearly, this fence is not the right fence. Wallace Maurer, 7451 Dublin Road, Dublin commented: 1. When he lived in Los Angeles and drove on surface roads, he was sometimes stopped at a light located under a highway overpass. He heard enough tremors in Los Angeles to be concerned about this situation. He asked when the appropriate City /county /federal agency last tested the strength of the bridge over the river. Mr. Hammersmith responded that this is an ODOT bridge. Ms. Grigsby added that staff works with ODOT and the county engineers on bridge inspection. There is an annual bridge inspection process that the City uses for bridges that are the responsibility of Dublin. Staff can check with ODOT regarding the I -270 bridge inspection schedule and provide that update. Mr. Maurer noted that if a traffic situation resulted in simultaneous braking of vehicles, the bridge might not withstand that type of load. It does carry an exceptional amount of traffic, and was likely not built to accommodate it. 2. In regard to the potential marketing power of the city, he had previously suggested that the Polish- American Society be invited back to the City for another festival. His question is: Have they been contacted and invited to return? Ms. Grigsby stated that she would follow up on this question with staff. Mayor Lecklider noted that his recollection was that this was a one -time event related to the park dedication, not necessarily something that would be repeated. Mr. Maurer responded that he did raise the issue of expanding the marketing power of the City by having festivals hosted by ethnic groups in the City. Mayor Lecklider noted that there is significant expense, time and energy associated with festivals and potentially a need for additional staff. It is a major undertaking and these would be important considerations. Mr. Maurer responded that one must look ahead to potential for all kinds of ethnic groups in the City to develop a festival. Mayor Lecklider recalled that Council discussed about such ethnic groups taking responsibility for such festivals, if they desired to have them in Dublin. The City would not take on this responsibility. 3. Two weeks ago, he suspects Council was concerned that he might run for elective office in Dublin. He believes he would win such an election, but does not run for office because he does not want to have consistent 6 -1 votes on matters. Bruce McLoughlin, 5131 Brand Road asked to address Council regarding an item that is not on the agenda. He noted that they have lived on Brand Road for nearly 33 years. It has come to the point of being a ""nightmare on Brand Road." For the last year, it seems this Council has had a war on the residents of Brand Road. • Tonight, Council will take land from all of his neighbors, including the right -of -way that everyone owns. • No one is permitted to take down trees in the development process, yet the City has removed many trees for the roundabout. Minutes of DAYTON LEGAL BLANK, INC. FORM NO 10148 Held RECORD OF PROCEEDINGS Dublin City Council June 10, 2013 Page 3 of 1 -8 20 Meeting • There are stakes through front yards to the west for a multi -use path, which is placed up to the front doors in many cases. Bushes are being torn out. • Ms. Ott is very "heavy handed" in the negotiation process for the roundabout. is now threatening to come after the right -of -way in front of their home. • The Dublin Baptist Church that owns the ARC on Coffman Road — now a teenage hangout — has indicated to him that they are negotiating with Verizon to install a cell tower on their property. • The people on Brand Road thought they were living on a scenic roadway, but things have changed for the residents. He is very unhappy about the right -of -way take from his property, which will change the remaining land from two acres to less than two acres, having major implications. He wants Council to ask Ms. Ott to leave them alone. Mr. Keenan comment that he travels on Brand Road every day. He believes that everyone who travels Brand Road will welcome the roundabout. It is a dangerous intersection. In addition, this Council has invested significant monies in the preservation of land along the Brand Road corridor — particularly with the Wallace property. The City purchased this land for $800,000 to preserve it from development, which would have impacted the traffic. Other negotiations are ongoing along Brand Road for similar things. He is aware that citizens are upset about the bikepath. Initially, he was not happy about the bikepath behind his yard, but it is an asset to the community. A stated goal of Council for many years has been connectivity of bikepaths throughout the City, and this is a continuing goal. He appreciates the comments, but there are certain things that are the responsibility of the government to do, such as this roundabout project. The land preservation in that corridor has been extremely important as well. CONSENT AGENDA Mayor Lecklider noted that seven items are proposed for action on the consent agenda. He asked whether any Council member requests removal of an item for further consideration under the regular agenda. Hearing no such requests, he moved to approve the actions listed for the seven items on the consent agenda. Mr. Gerber seconded the motion. Vote on the motion: Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes; Mr. Gerber, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mayor Lecklider, yes. • Approval of Minutes of May 20, 2013 Council meeting • Ordinance 51 -13 (Introduction) Vacating 0.603 Acres, More or Less, of Drake Road as a Public Road in the City of Dublin, County of Delaware, State of Ohio. (Second reading/ public hearing June 24 Council meeting) • Ordinance 52 -13 (Introduction) Changing the Name of Drake Road to Stansbury Drive in the City of Dublin, Ohio. (Second reading /public hearing June 24 Council meeting) • Resolution 29 -13 (Introduction /vote) Appointing a Member to the Community Services Advisory Commission. • Resolution 30 -13 (Introduction /vote) Declaring Certain City -Owned Property as Surplus and Authorizing the City Manager to Dispose of Said Property in Accordance with Section 37.08 of the Dublin Codified Ordinances. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meetina, DAYTON LEGAL BLANK, INC., FORM NO. 10148 June 10, 2013 Page 4 of 18 Resolution 32 -13 (Introduction /vote) Authorizing the City Manager to Enter into an Environmental Covenant between the City of Dublin and Ohio Environmental Protection Agency (EPA) in Conjunction with the Hyland -Croy Road /Brand Road Roundabout Project. Acceptance of Final Plat - Tartan Ridge, Section 5, Part 2 (Case #12- 089FDP /FP) POSTPONED ORDINANCE Ordinance 39 -13 (Second reading /public hearing) Authorizing the City Manager to Enter into a Development and a Tax Increment Financing Agreement with Vrable Land Holding Dublin LLC Related to the Development of Approximately 6.15 Acres of Real Estate Generally Located to the East of Riverside Drive, West of Tuller Ridge Drive and South and Adjacent to Tuller Road. (Vrable Skilled Nursing Care) Mr. McDaniel stated that there have been some minor changes in the agreement, as outlined in the memo. The suggested changes are minor in nature — name changes, adjustment to date for completion of the skilled nursing facility, and related to the potential need for an access drive at some point. If the developer desires this access drive, it will be installed at their expense. Vote on the Ordinance Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes; Mr. Gerber, yes; Mayor Lecklider, yes; Ms. Chinnici - Zuercher, yes. Ms. Chinn ici-Zuercher asked about nursing facilities in general, given the number that y� have been proposed over the last 24 months. Has the City or any organization done an actual study that suggests what the need is in this part of Franklin County for facilities of this type? There are a substantial number being proposed in the City and she wants to ensure that the need is as great as the number of beds and types of services being offered. Mr. McDaniel responded he is not privy to such a study, but has had discussion with many who want to develop these. The various types of facilities serve different types of populations and needs. It is also very responsive to the changing demographics nationally. Staff can search for such information and provide it to Council. Ms. Chinnici - Zuercher stated that in many cases, these facilities are responding to the baby boomer generation needs, but her concern is the number of them and diversity of services in this part of the region. Mr. McDaniel added that the licensing of the beds is critical and is regulated by the state of Ohio. Significant market analysis takes place prior to the allocation of licensed beds. Ben Hale, Jr., representing the applicant stated that a Certificate of Need is required for these beds. A study was done several years ago and the findings indicated that Central Ohio was substantially underserved in terms of beds, and that the rest of the state had too many beds. Therefore, about two years ago, the state allowed the transfer of beds owned in other parts of the state into Central Ohio. The northwestern part of Franklin county, both in terms of nursing homes and congregate care was under bedded based on the population. The studies do show that the Dublin area is under bedded and the state did conclude that other parts of the state were over bedded and allowed the transfers. If Council is interested in that information, he can provide it. SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 40 -13 Adopting the Proposed Tax Budget for Fiscal Year 2014. Ms. Mumma stated that staff is requesting passage of the 2014 tax budget, as outlined in the staff memo. This filing is required with both Delaware and Franklin counties in order to receive local government funding. The income tax revenue for 2014 is projected to be consistent with what is anticipated for 2013. This is consistent with the conservative nature of planning income tax revenues, given the loss of Verizon. Regarding expenses, a 2.5 percent increase is budgeted for 2014. The net effect of this maintains a General Minutes of DAYTON LEGAL BLANK, INC.. FORM NO 10148 Held June 10 -2013 — Page -5 o 18 20 Meeting Fund balance well in excess of a 50 percent reserve, which is the City's guideline. The General Fund balance is estimated to be at approximately 80 percent reserve. As indicated in the memo, the allocation of inside millage is consistent with what was put forward in the 2013 -2017 CIP, and is consistent with past years — allocating .35 mills in parkland acquisition and 1.4 mills in the capital improvement fund. This continues to provide Council with the flexibility to fund parkland acquisition from capital funds, should the need arise. She offered to respond to any questions. Vote on the Ordinance: Mr. Gerber, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Mr. Keenan, yes; Mayor Lecklider, yes; Mrs. Boring, yes. Ordinance 41 -13 Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire 0.765 Acres, More or Less, Fee Simple Interest from Joseph V. and Corrine Burger. Ms. Ott stated that this relates to acquisition of right -of -way for the future widening of Avery Road near Rings Road. The City has previously acquired parcels in this area. The property owner is willing to sell this land to the City and staff recommends approval. Vote on the Ordinance: Ms. Chinnici - Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mr. Keenan, yes. Ordinance 42 -13 Authorizing the City Manager to Execute Necessary Conveyance Documentation to Accept the Dedication of a 0.420 Acres, More or Less, Fee Simple Interest, All of Which is Present Road Occupied, from Brand Road Investment Co., Ltd. Ms. Ott stated this is present road occupied land along Brand Road that is being dedicated into permanent right -of -way for the City. Mayor Lecklider pointed out that the owner is not seeking compensation for this land. Ms. Ott responded that is correct. The property owner was not aware that they had title to this area, which was a residual piece from an earlier lot split. They were comfortable with making the dedication to the City. Vote on the Ordinance: Mr. Keenan, yes; Mr. Gerber, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mayor Lecklider, yes. Ordinance 43 -13 Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire a 0.280 Acres, More or Less, Fee Simple Interest of Which 0.184 Acres, More or Less, is Present Road Occupied; a 0.009 Acres, More or Less, Temporary Construction Easement; and a 0.028 Acres, More or Less, Temporary Construction Easement from Jerry Garland Spears III and Marsha M. Spears, and Declaring an Emergency. Ms. Ott shared a slide depicting the visual for the realignment and intersection improvement at Coffman and Brand Roads. In order to install the roundabout, the intersection is being moved to the north to minimize impact to residential properties. It requires approximately 3 /4 to one acre of land from the Wallace tract to accomplish this and to meet the geometric requirements of the roundabout. This improvement will reduce speeds and address the crash history at the existing intersection. This ordinance relates to the Spears property on the north side of the project. Staff has worked with the Spears and their representative over the past few months and has come to agreement on terms. She noted that legislation is brought forward tonight for each of the properties impacted by this project. Staff is requesting emergency on these ordinances. On the City -owned property and in cases where aright of entry has been obtained from the property owners, the City has begun tree removal necessary for the improvement. Utility relocations will take place later this month, and staff anticipates bringing forward the bid acceptance to Council on June 24. This project will require an intersection closure in July through late fall to allow construction to be done prior to winter weather. RECORD OF PROCEEDINGS Dublin City Council RECORD OF PROCEEDINGS —Minutes s o Dublin City C ouncil Held June10, 201 -3 Meeting Page -6 of 1 20 Ms. Grigsby added that as part of this project, the overhead utilities would be buried in the area shown on the drawing. Mr. Keenan asked for the estimated costs of burying those utilities. Ms. Ott responded that it is between $300- 400,000. Ms. Chinnici - Zuercher pointed out that the City is replacing some of the trees on the Spears property. Ms. Ott responded that the concern was with buffering from the bikepath that runs along the north side of Brand. Staff worked with the Spears to select an appropriate tree species to maintain this buffering from the new bikepath. Mayor Lecklider asked if the utility burial would address the existing overhead lines along Brand Road, going west. Ms. Ott responded that the western portion is not part of this project, but that utility burial can be discussed at the CIP in relation to other utility burial locations and priorities. Ms. Grigsby added that as any CIP projects are reviewed, staff works to include utility burial if possible, if it makes sense from the project standpoint and financially. When this project was evaluated, staff determined that utility burial could be done as part of the project. Because of the type of utility burial it is, it is not as costly as some of the others. In this case, the contractor can direct bury versus installing a conduit and therefore it made sense to have the overhead utilities buried with this project. Mayor Lecklider stated that, in any case, this does add costs in the neighborhood of $300- 400,000. It is relatively inexpensive, in comparison to other burials. Ms. Ott noted that there are a substantial amount of utilities in this area and underground utilities as well that are impacted by this improvement. Mr. Reiner noted that when Brand Road was widened several years ago, there were seven sugar maples along the northeast shoulder of the road. They were to be replanted after the road was widened. This project will impact those trees again, and he would recommend the trees be replaced once again. Ms. Ott responded that those trees are on the Distelhorst property and staff has worked with Ms. Distelhorst and has agreed to plant 10 new trees of a minimum of 1.5 inches in caliper in conjunction with the project. Because the multi -use path is along the entire frontage of her property, staff is working with her on placement. In addition, there are landscape funds included as part of the project – addressing berming and curbing and things closer to the roundabout. Mr. Reiner stated he would like to have these sugar maple trees replaced, in any case. Mrs. Boring noted it would be important to consider a species that would not impact the bikepath with roots. Ms. Ott stated that staff has modified the species selection process and works with property owners when the trees are to be replaced on private property. In this case, the City does not necessarily have right -of -way wide enough to accommodate the trees. In addition, this entire project is not within the City of Dublin limits. A recommended species list will be shared with the impacted property owner to obtain their feedback. This list is prepared by the City forester and City landscape architect. Mr. Gerber moved to treat the ordinance as an emergency. Mr. Reiner seconded the motion. Vote on the motion: Mayor Lecklider, yes; Mr. Gerber, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes. Vote on the Ordinance: Mr. Keenan, yes; Ms. Chinnici- Zuercher, yes; Mayor Lecklider, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Gerber, yes. Ordinance 44 -13 Authorizing the City Manager to Enter into a Real Estate Purchase Agreement with Invictus Land Holding Company LLC (Vrable) for the Purchase of 0.98 Acres, More or Less, in Fee Simple, Located East of Riverside Drive, West of Tuller Ridge, South of Tuller Road and North of Dale Drive. Minutes of DAYTON LEGAL BLANK. INC.. FORM NO "01,9 RECORD OF PROCEEDINGS Dublin City Council Meetim-, ,tune 10, 201 -3 Page 7 of 18 Held Mr. McDaniel stated there are no changes to the legislation since its introduction on May 20. This consists of .98 acres that would run on the south side of the proposed John Shields Parkway between Riverside Drive and Tuller Ridge Road. Originally, this purchase was looked at relative to the purchase of Digger & Finch and associated property. However, this green space was not included as the City was still working on the alignment relative to the proposed John Shields Parkway. As the alignment has now been set, staff is comfortable with moving forward on this purchase. Mr. Keenan recalled that a traffic light is proposed on Riverside Drive. Will that be at the intersection with John Shields Parkway? Mr. McDaniel responded that, ultimately there would be a traffic signal at that location. Mr. Keenan asked what would occur with the signalized intersection at Tuller and Riverside in the future. Mr. McDaniel responded that it will remain in place initially, but the intersection will become right in /right out at some future point. Mr. Keenan emphasized that serves as the access to the freeway for many commuters. Vote on the Ordinance: Mr. Gerber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Lecklider, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes. Ordinance 45 -13 Authorizing the Provision of Certain Incentives to 7PMorgan Chase Bank to Induce it to Locate an Office and Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement. Ms. Gilger recapped that JPMorgan Chase will move into 165,000 square feet of office space at 5900 Parkwood Place later this summer. The proposal includes a $40,000 location grant and two two -year performance incentives of 15 percent, tied to two separate three -year leases. She introduced Shawn Bunt, Executive Director of Government Affairs for Chase. Shawn Bunt thanked Council for their leadership on this project and thanked the Economic Development staff for their work and support throughout the process. They appreciate the wonderful partnership with the City. Council should be very proud of this wonderful city. Chase is looking forward to moving in and being part of the Dublin family! He offered to respond to any questions. Mr. Reiner asked if Chase would access Dublin's fiber network. Mr. Bunt responded they continue to review this with their technology group. It is a very attractive opportunity and they will look at this closely with their team. Mr. Reiner stated that the speed of the fiber network is a major draw for international financial firms. Mr. Bunt noted that the security of their data is a very serious responsibility, as well as the networks they use. He appreciates the question. Ms. Chinnici - Zuercher welcomed Chase Bank to the community, noting that the company as a whole is very philanthropic minded. There are many opportunities for this kind of involvement in Dublin. Mr. Bunt responded that they want to be part of this in Dublin. Chase spends nearly $5 million per year in philanthropic efforts in Ohio. Their largest concentration of employees is in New York, then Texas, and then Ohio. It is one of their central locations, with 19,000 employees in Central Ohio - Polaris, Westerville, Easton and now Dublin. They are the third largest private sector employer in the state of Ohio, with 23,000 employees. Ohio is very important to Chase and they hope to connect with the community. Mayor Lecklider commented that Chase has several branches in the community. Chief von Eckartsberg stated that Chase has four branches in Dublin, including one inside Kroger. RECORD OF PROCEEDINGS Minutes of Dublin Cit Co uncil Meeting 7 LEGAL BLANK, INC, FORM NO. 10148 June 10- - - - Page 8 of 18 Mayor Lecklider thanked Mr. Bunt for his comments, and noted that Council is looking forward to having the Chase presence in Dublin. He is hopeful that, based on the experience, Chase will give consideration to future expansions in Dublin as well. Vote on the Ordinance: Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Gerber, yes; Mr. Reiner, yes; Mrs. Boring, yes Mayor Lecklider, yes. INTRODUCTION /FIRST READING — ORDINANCES Mayor Lecklider moved to introduce Ordinances 46 -13, 47 -13, 48 -13 and 49 -13, and to waive the Rules of Order regarding "reading by title only," and asked the Clerk to read the names of the property owners into the record. Mr. Gerber seconded the motion. Vote on the motion: Mr. Reiner, yes; Mayor Lecklider, yes; Mrs. Boring, yes; Mr. Gerber, yes; Ms. Chinnici - Zuercher, yes; Mr. Keenan, yes. The Clerk read the names of the property owners into the record: Matthew S. Young and Tina C. Baugher- Young; Janine J. Keeler Living Trust; Gretchen A. Distelhorst; and Brandway Ltd. Ordinance 46 -13 Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire a 0.098 Acres, More or Less, Fee Simple Interest of which 0.027 acres, More or Less, is Present Road Occupied, and a 0.047 Acres, More or Less, Temporary Construction Easement from Matthew S. Young and Tina C. Baucher- Young, and Declaring an Emergency. Ordinance 47 -13 Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire a 0.007 Acres, More or Less, Fee Simple Interest for Right -of Way, a 0.040 Acres, More or Less, Temporary Construction Easement and a 0.088 Acres, More or Less, Temporary Construction Easement from Janine J. Keeler Living Trust, and Declaring an Emergency. Ordinance 48 -13 Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire a 1.364 Acres, More or Less, Fee Simple Interest of Which 0.576 Acres, More or Less, is Present Road Occupied, and a 0.280 Acres, More or Less, Temporary Construction Easement from Gretchen A. Distelhorst, and Declaring an Emergency. Ordinance 49 -13 Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire a 0.299 Acres, More or Less, present road occupied fee Simple Interest, a 0.296 Acres, More or Less, Present Road Occupied Fee Simple Interest, a 0.069 Acres, More or Less, Permanent Easement, and a 0.073 Acres, More or Less, Temporary Construction Easement from Brandway Ltd., and Declaring an Emergency. Ms. Ott stated that these are four additional properties from which land is needed for the Coffman /Brand intersection improvement. After discussions with all four property owners, staff has come to amicable terms for the purchase of fee simple interest and easements. She offered to respond to questions. Mayor Lecklider moved to treat Ordinances 46 -13, 47 -13, 48 -13 and 49 -13 as emergency legislation. Mr. Gerber seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Gerber, yes; Ms. Chinnici - Zuercher, yes; Mr. Keenan, yes; Mayor Lecklider, yes; Mr. Reiner, yes. Vote on Ordinances 46 -13, 47 -13, 48 -13 and 49 -13: Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Gerber, yes; Mrs. Boring, yes; Mayor Lecklider, yes; Mr. Reiner, yes. Ordinance 50 -13 Rezoning Approximately 12.05 Acres Located on the East Side of Existing Drake Road Right -of -Way (to be Vacated), Approximately 200 Feet South of the Intersection with Springburn Drive from R, Rural District to PUD, Planned Unit II RECORD OF PROCEEDINGS Minutes of Dublin City Council Nleetxng DAYTON LEGAL BLANK, INC., FORM NO 10148 June 10, 201 Page 9 of 1 -8 - - Held _ �20 Development District (Stansbury at Muirfield Village PUD) to Establish an 18- Lot, Single - Family, Detached Residential Development and Approximately 4.5 Acres of Open Space. (Case 13- 009Z /PDP /PP) (Mr. Reiner recused himself, as he serves on the Board of the Muirfield Association. He left Council Chambers.) Mr. Gerber introduced the ordinance. Ms. Husak stated that this is a rezoning with preliminary development plan to a PUD and preliminary plat for a 12.05 acre site. The site is surrounded by different single - family sections of Muirfield Village. The site consists of two parcels and there is currently a vacant home and outbuildings on the land. Drake Road provides access from the north off Springburn Drive. The Planning and Zoning Commission reviewed this proposal several times, and the applicant has been working with staff throughout 2012 and this year. An informal concept plan review was conducted as well as preliminary development plan. The Commission wanted to ensure that the density proposed would be similar to or lower than the surrounding residential areas and that has been accomplished. There was also feedback from adjacent residents at each of those Commission meetings. The comments centered on similar development patterns as the surrounding areas, lower density, traffic concerns and tree preservation. The applicant has worked with staff to address those concerns. • The proposal is for 18 detached single - family lots, which is one lot less than what was proposed to the Commission. The current proposed density is 1.5 units to the acre. • The arrangement of the lots is somewhat clustered within the site. There is a stream through the site and a stream corridor protection zone in place. • A tree preservation zone has been established as shown on the slide. The intent is to preserve a buffer on the side of the site that is adjacent to existing residential homes. • The open space proposed is 4.5 acres in total. The applicant is dedicating the open space to the Muirfield Association and they have agreed to accept that open space. Muirfield Association will be responsible for the maintenance. • Muirfield Association has also agreed to accept the residents as members of the Association. Architectural review will be handled by the Muirfield Association. • The Commission reviewed the proposal and all criteria have been met. They are recommending Council approval with six conditions, as outlined in the memo. The applicant has addressed all of these conditions. • The applicant has also addressed all of the conditions appended for the development plan and preliminary plat. Staff is recommending approval at the June 24 Council meeting. Ben Hale, Jr., representing the applicant stated that Bill Adams, the developer, is also present. They have worked with Planning and Zoning Commission, staff and the Muirfield Association to integrate this land into the Muirfield PUD. It is totally Muirfield Association's discretion to allow these residents to join the Association, to accept the dedication of open space, and to have maintenance and architectural review done by the Association. Today, Ms. Husak received a letter from the Association advising the City that an agreement has been reached regarding all of the issues and that the Association is in support of this development. He noted that they have paid close attention to the trees on the site. He identified the existing landmark trees, noting they are working to preserve them if possible. He noted that the tree on lot 11 would be difficult to preserve. Other landmark trees are located in the park area. There will be more detail available at the final development plan stage. They have worked very hard on this proposal, and having Muirfield's acceptance was key. They are working with very good builders and they hope to market to empty nesters, as the homes will include first floor master bedrooms. They are hopeful that Council will support this rezoning. There will be a second reading /public hearing at the June 24 Council meeting. RECORD OF PROCEEDINGS Minutes_of Dublin City Council Ni leetim, DAYTON LEGAL BLANK, I FORM NO. 10718 June 10 ,2013 Page 10 of 18 TO eld 20 Ordinance 53 -13 Appropriating a 0.210 Acres, More or Less, Fee Simple Interest, of Which 0.203 Acres, More or Less, is Present Road Occupied and a 0.015 Acres, More or Less, Temporary Construction Easement from Dennis W. Richardson, and Declaring an Emergency. Mr. Gerber introduced the ordinance. Ms. Ott stated that this is related to property needed for the Brand Road /Coffman Road improvement. It is located on the south side of Brand, next to the Young property. Staff has had discussions with this property owner regarding the project and its impacts on his property. This property owner has not returned phone calls as the City has attempted negotiations over the past several months. Staff is therefore recommending that an appropriation process be initiated. Ms. Chinnici - Zuercher commented that she believes this property was a rental property. Ms. Ott responded that the owner has indicated that in the past, it was a rental property. At this point, staffs understanding is that the owner resides at the property. The majority of this appropriation is for present road occupied. There is a small, permanent right -of- way request associated with this to address some grading and storm water issues, as well as a temporary construction easement. Staff is requesting emergency action, given the timing of the project, to ensure the improvements are completed this year. Mr. Gerber moved to treat this as emergency legislation. Mr. Reiner seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mr. Reiner, yes. Vote on the Ordinance: Mrs. Boring, yes; Mr. Gerber, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mayor Lecklider, yes. INTRODUCTION/ PUBLIC HEARING — RESOLUTIONS Resolution 31 -13 Adopting City Council Goals for 2013 -2014. Mr. Gerber introduced the resolution. Ms. Grigsby stated that this information was provided in the May 20 meeting packet for Council's review. Staff has included the redlined version to reflect the changes from the previous goals as incorporated in the document. Ms. Chinn ici-Zuercher stated that she does not recall the comprehensive discussion at goal setting regarding goal 6, which relates to a cultural arts center. Assuming this would be located in the Bridge Street District, what is the role the City will have in the dialogue about this goal with respect to the Recreation Center, the Dublin Arts Council, and the Dublin Schools? It seems that the City needs to be very holistic in this dialogue about whether the community needs a cultural arts center, for what purpose, and who would participate in both the funding and the utilization of it. Ms. Grigsby noted that part of the discussion was that the first step would be to review models that exist for developing a cultural arts or performing arts center. After background information is gathered, this can be presented to Council. She concurred that all of the various organizations and the community in general would need to be included in this dialogue. Mayor Lecklider recalled that Vice Mayor Salay was a proponent of this goal and would have more information to add. Ms. Chin nici-Zuercher commented regarding goal 1, second paragraph, where it states, "Continue to focus on and pursue international opportunities that support the attraction, growth and development of businesses." For future discussion, it is important for Council to understand what the City has already invested, the goals of these efforts, and what the results have been to date of the activities engaged in or those that the City is planning to do in the next year. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC.. FORM NO. 10148 June 1 -0, 2013 Page 11 of 18 Held 20 Ms. Grigsby responded that the City has developed good relationships with Consul Generals from countries such as Japan and Ireland. A delegation from China came to Dublin last year. As part of the Economic Development division budget, funding has been included that provides for foreign trade missions. Mr. McDaniel joined the Columbus 2020 delegation who visited Japan last year. He found that the City has many contacts in Japan with companies who are already doing business with Dublin, or had heard of Dublin. This was an opportunity to provide them with information about Dublin, and to provide information to other companies who were not familiar with Dublin. Staff continues to seek opportunities to reach out globally to various companies that are within Dublin currently or to those that may be considering locating in Dublin. Building relationships with the representatives of the various countries is in keeping with this goal. Staff can provide additional information, should Council desire. Vote on the Resolution: Mayor Lecklider, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Gerber, yes; Ms. Chinnici - Zuercher, yes; Mr. Keenan, yes. Resolution 33 -13 Authorizing the City Manager to Enter into an Amended Professional Services Agreement for Law Director Services. Mr. Gerber introduced the resolution. Mr. Smith reported that this amended agreement reflects the motion approved by Council at the May 20 meeting related to the change of law firm for the City's Law Department. Vote on the Resolution: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Mrs. Boring, yes; Mayor Lecklider, yes; Mr. Gerber, yes. Resolution 34 -13 Intent to Appropriate a 0.201 Acres, More or Less, Fee Simple Interest of Which 0.178 Acres, More or Less, is Present Road Occupied, and a 0.036 Acres, More or Less, Temporary Construction Easement from Jon L. Reynolds and Colleen M. Reynolds. Mr. Gerber introduced the resolution. Ms. Ott stated that this is the final piece of legislation on tonight's agenda related to the Coffman /Brand roundabout. She identified the location of the Reynolds property on a slide, noting it is on the eastern boundary of the intersection improvement. Staff has had conversations with Mr. and Mrs. Reynolds since March regarding the project and has been working on negotiations. Given the timing of the project and the status of the negotiations, staff is recommending that Council approve the resolution of intent to appropriate. Staff will continue to negotiate with the property owner, but there is a need to move forward. Colleen Reynolds, owner of 5151 Brand Road stated that they have not been in communication with Ms. Ott since March. The first official communication delivered to her was dated April 12 and was sent to the 5151 Brand Road address, which is a rental property. They did not receive this communication until a later date. They are negotiating in earnest with Ms. Ott and have offered a permanent easement for the non present road occupied land that the City wants to acquire. They have also agreed to a temporary easement for construction. They are working to achieve an amicable solution. They were offered a much lower than market value for the property, based on information that was not reflective of the property that the City wants to acquire. She sent a counter offer to Ms. Ott in response to last week's communications. At that point, Ms. Ott determined that there was not adequate time to continue negotiations and the resolution of intent was submitted for Council's agenda. She is requesting that Council delay consideration of this resolution to allow the time they believe is necessary to reach an amicable solution. The timeline she anticipates for this is one week or less. She provided their proposal to Ms. Ott on June 5 and there has been no communication with her since that time. This involves a take of their land, changing the value of their property. They have offered the City an easement in perpetuity for the waterway land. They want to ensure the process is fair and equitable for all parties. The comparables that they were RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 June 10 -2013 Page 12 of 18 U.ld on presented were from 5 -7 years ago, and were across the river on lots overlooking Riverside Drive off of Summitview. They are working to provide some more fair numbers to the City. She has found some recent sales on Brand Road that are much more reflective of the accurate value of their property. In addition, she has identified some comparables off of Avery in Celtic Estates, which are improved lots and therefore higher in value. She is requesting that Council delay the passage of this resolution for one week to ten days, depending upon the timeframe for her meeting with Ms. Ott. They are on board with the project and want to come to an amicable solution, as other homeowners have had the opportunity to do. Mayor Lecklider clarified that Ms. Ott is acting at the direction of the City Manager who is giving direction according to the stated policy of City Council. The improvements to Brand Road require removal of some trees and some land acquisition, and it is the intent to offer the landowners a fair price. Council's passage of this resolution of intent will not preclude continued negotiations between the Reynolds and the City with respect to the appropriate compensation. The reason for passage of this and the other ordinances is to meet the construction deadlines. Mr. Smith added that the passage of this resolution is required by statute; it does not trigger the filing of an appropriation case. That would occur at some future date, should Council provide that authority. Passage of a resolution is consistent with the City's practice in this regard. Mr. Gerber concurred. Ms. Chinnici - Zuercher stated that, regardless of the facts, she hopes that there is the ability to come to terms. That is the intent of the City, as citizens are very interested in having the improvements done. Mrs. Boring asked if Ms. Reynolds is comfortable with this process, as the Law Director has explained it so that the negotiations can continue after passage of the resolution tonight. Ms. Reynolds responded she would like to continue to negotiate for an amicable solution. Mr. Smith stated that per Ohio law, the City must provide notice in a formal document of its intent to take the property, should that be necessary. In order to file an appropriation case with the court, Council would have to approve an appropriation ordinance at an upcoming meeting. These steps are all prescribed by state law. Tonight's action does not impact negotiations; it is a procedural matter. Mrs. Boring asked what will occur if Council does not approve this resolution tonight. Ms. Grigsby noted that in the event that agreement cannot be reached with the parties, the City must begin the process in order to be in a position for a quick take of the property. At the next Council meeting, an ordinance to appropriate the property will be scheduled. Mr. Smith recommended passage of this resolution. Vote on the Resolution: Ms. Chinnici - Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Gerber, yes; Mayor Lecklider, yes; Mr. Keenan, yes. Resolution 35 -13 Waiving Competitive Bidding Requirements, Pursuant to Section 8.04 (" "Contracting Procedures'7, Paragraph (C) ( "Waiver of Competitive Bidding ") for the Construction of Certain Fiber Optic Routes and Authorizing the City Manager to Enter into a Contract with Columbus Fibernet. Mr. Gerber introduced the resolution. Mr. McDaniel stated that this resolution relates to two fiber optic projects to be funded through the Five -Year Capital Improvement Program. One relates to the replacement of existing fiber optics that are generally in the area of Hard Road along Riverside Drive. Those were placed within the sewer line in 2001, but due to some issues with that line, the intent is to pull out these lines and pursue a sewer line replacement at a later date. The second project relates to "closing the loop" on the west end of the DubLink fiber optic system, generally in the area of the location of The Ohio University Heritage College of Osteopathic Medicine. This line would run back to Hospital Drive, near the Dublin RECORD OF PROCEEDINGS Minutes of Dublin Cit Council Meeting DAYTON LEGAL BLANK. INC., FORM NO. 10168 Held 20 Methodist Hospital in order to close the loop. Ohio University has expressed interest in using the fiber optic system in that location, which is tied into the Ohio Academic Research network. They have also indicated an interest in funding this project, and therefore the City will likely recoup approximately 50 percent of the cost of this second project from Ohio University. This discussion has not been finalized. The reason for the request to waive competitive bidding is outlined in the staff report. One company has designed, constructed, maintained and managed the fiber optic system since its inception, and the City has been very protective of this system due to the nature of the active, live fiber connected to users. Staff believes that Columbus Fibernet should be the company splicing and adding to this system. He is confident that the cost per unit is within market, based on the experience with the Time Warner hub project a year ago. He recommends passage of this resolution. Vote on the Resolution: Mr. Reiner, yes; Mr. Keenan, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes. [11011_l1. Acceptance of Report of Tax Incentive Review Council Ms. Mumma stated that the annual meeting of the Tax Incentive Review Council took place on May 21. The group reviewed all of the TIFs. Overall, the commercial TIFs decreased in value by 2.1 percent — primarily driven by a reduction in value of a building within the Rings /Frantz Tax Increment Financing district. The Bridge and High TIF experienced a 31 percent increase in value over last year; the Delta Energy TIF had an 82 percent increase over the prior year. She noted that, with the TIFs the City has established, over $101 million of public improvements have been done. That has generated private investment of over $593 million, and that private investment benefits all entities that receive property tax dollars. It demonstrates that the City's contribution to public improvements within these areas is for the greater good within the City of Dublin. Ms. Chinnici - Zuercher noted that in the meeting, a question was raised about the reason for the substantial value reduction for the building in the Rings /Frantz TIF district. The county auditor's office was to report back to Ms. Mumma about this matter. Ms. Mumma responded that she would include this information in the next Council packet. Unfortunately, the information she received from the auditor was very limited. It indicated that the School District ultimately agreed with the Board of Revision's decision and that the complaint was dropped. Ms. Chinnici - Zuercher stated that the question related to the reasons for the devaluation of the building by $11 million — not about the appeal to the Board of Revision. Ms. Mumma responded that the information provided by the county auditor indicated that on the complaint filed by the property owner, the market value of that parcel had decreased $11 million. There was no other documentation provided that substantiated that. She will contact the Board of Revision to obtain additional information. Ms. Grigsby added that, typically, when filing for reduction in value, a property owner obtains an appraisal and submits it with the request. Staff will request this information from the auditor. Mr. Keenan asked if Nationwide left their building at the end of the lease term, as the valuation is tied to cash flow. Ms. Grigsby responded that many of the Nationwide employees who left Dublin were in a different facility. Mr. Keenan stated that if there are no further lease payments tied to the building, that would impact the valuation for a commercial building. Mr. Gerber noted that he is interested in more information about the Schools' position in this matter, and that should be in the hearing records. Ms. Chinnici - Zuercher moved to accept the report and draft minutes of the Tax Incentive Review Council meeting of May 21. Mr. Reiner seconded the motion. Vote on the motion: Mayor Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Chinnici- Zuercher, yes; Mrs. Boring, yes; Mr. Gerber, yes. June 10- 2013 - - -- Page 13 of-1 8 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO 10148 .dune 10, 2013 Page 14 of 1 - - -- - -- - - - Held 20 • Community Services Advisory Commission Items of Interest Ms. Crandall stated that this is a combined list of items of interest for the former commissions of Parks & Recreation Advisory Commission and Community Services Advisory Commission. This list was reviewed by the newly configured CSAC at their May meeting, and staff is requesting approval of this list as presented. Ms. Chinnici - Zuercher commented that these topics reflect Council's desire to have items that are more substantive for the Commission. She hopes that the Commission members can be engaged and actually do some of the research and report back to the group versus staff making presentations to the Commission. Ms. Crandall responded that there was some interest in this expressed at the May meeting, so she believes the meetings will be a mix of those. Mayor Lecklider asked Ms. Crandall if there are additional comments to share with Council. Ms. Crandall responded that staff might bring back some additional items of interest to Council, should the Commission or staff propose others. Mayor Lecklider moved approval of the items of interest as outlined in the memo. Mr. Gerber seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mrs. Boring, yes; Mr. Gerber, yes; Mayor Lecklider, yes. STAFF COMMENTS Ms. Grigsby 1. Reported that at the last Council meeting, representatives from the Ohio Department of Transportation (ODOT) were in attendance and presented information on the US 33/I -270 interchange improvement project. This week, at the Mid Ohio Regional Planning Commission ( MORPC) Board meeting, a vote will be taken regarding the request by MORPC for additional funding for the project. Staff is optimistic that this will be approved on Thursday and that the project can move forward. At the June 24 Council meeting, legislation will be brought to Council to appropriate funding for some of the detailed design work that ODOT has requested the City submit. 2. Recognized and thanked all of the staff who were involved in efforts for the Muirfield Tournament. The City was presented very well for those visitors and for those who live or work in Dublin. She thanked Council for the support given each year for the funding of these services. 3. Noted that in discussions over the past year with various staff members, consideration has focused on how to best position the City to ensure that maintenance of public infrastructure assets is performed and coordinated as efficiently as possible. In addition, the overall organizational structure and the operational level where the services are performed were reviewed. It is important that the organizational structure in place is a sustainable structure and will meet the City's needs now as well as in the next five plus years. Over the past 30 years, the City has invested millions in its public infrastructure. There are significant assets to be maintained and systems must be in place to do so. She retained the Novak Consulting Group to perform some interviews with various staff members in order to understand the current operations of the City and options to consider going forward. Based upon that review, and given the importance of the City infrastructure, the need to maintain the infrastructure, and at the same time provide the day -to -day services that are necessary - she is requesting that Council authorize the creation of the position of Director of Public Services. Under this position would be the work units of Streets and Utilities, Engineering and Parks and Open Space. The system in place over years has served the City well, but this will help to keep the structure more sustainable. It becomes difficult in the marketplace to find candidates who fit some of the positions that were created in the past. Looking forward, the hope is that this position will create an opportunity for more candidates in the marketplace and will serve the City as it transitions from RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC„ FORM NO. 10148 Held 20 a growing /building community to a community that is growing, but with a major focus on maintenance of its assets and the operations of the services provided. 4. In addition to the Director of Public Services, she is requesting that Council authorize the creation of an Assistant City Manager position. This will provide additional project and management capacity in the Office of the City Manager. When Deputy City Manager /Chief of Police Epperson left the City for another opportunity, the functions for which he had oversight were split between Ms. Crandall's position of Director of Administrative Services and the City Manager's office. She is now requesting the approval of the Assistant City Manager position by Council, and that Ms. Crandall's current position be reclassified from Director of Administrative Services to Assistant City Manager. Ms. Crandall would continue to oversee the functions she currently does, with the exception of Parks and Open Space, which would transition to the Director of Public Services. 5. Once a new Director of Public Services is hired, this person will continue to work with the division directors on the needs for the specific areas of Streets and Utilities, Engineering and Parks and Open Space. 6. She has asked Mr. Wagner to draft position descriptions and those have been provided to Council. Based on review, staff believes that these two positions should be in the Leadership Career band — or Level 2 — and the positions will report directly to the City Manager and be part of the executive team for the City Manager. She requested and recommended that Council direct staff to authorize the creation of the position of Director of Public Services and the position of Assistant City Manager, and direct staff to prepare the legislation to amend the Compensation Plan to create those positions for consideration on June 24, and that staff begin to prepare the changes necessary for the organizational chart and bring those back to Council at a subsequent meeting. She offered to respond to questions. Mrs. Boring asked for comparison purposes, what other positions are in the Leadership band? Ms. Grigsby responded that the positions would be the Deputy City Manager /Director of Economic Development; the Deputy City Manager /Director of Finance; the Director of Strategic Initiatives /Special Projects; the Chief of Police; the Director of Human Resources; the Director of Administrative Services; the Director of Community Relations; and the Clerk of Council. Mayor Lecklider moved to authorize the creation of the position of Director of Public Services and the position of Assistant City Manager, as described by the City Manager and consistent with the comments she has made, and to direct staff to prepare the necessary legislation amending the City's Compensation Plan to formally reflect the position titles and pay grades. Mr. Gerber seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Reiner, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Ms. Chinnici - Zuercher, yes; Mr. Keenan, yes. COUNCIL COMMITTEE REPORTS /COUNCIL ROUNDTABLE Mr. Keenan reiterated Ms. Grigsby's comments with respect to all of the efforts by staff and others in support of the Memorial Tournament. It was truly a team effort on the part of all, and Council appreciates all of their work. All of the staff were very accommodating in meeting the needs for the City guests at the Tournament and villa. Mr. Gerber noted that the signs are now in place for construction of the next phase of the multi -use path along Dublin Road. He has had questions from residents about the timeframe for completion of this portion, and why both lanes must be closed during construction. They have also asked about the timing for completion of the remainder of the path — will it be yet this year. They have asked if the utility lines will be buried along Dublin Road, similar to what is being done along Brand Road. The trees have been trimmed to the point they no longer look like trees to accommodate the overhead utilities. June -10 201 -3 Page 15 of 18 LEGAL BLANK, INC., FORM NO. 1010 eld 20 Ms. Grigsby responded that utility burial is considered with all projects. A problem in this area is the limestone and rock conditions, making it extremely expensive to bury the utilities. For this reason, utility burial has not been planned in this area. For the next phases of the path, the goal is to have construction next year. The next step is negotiation with all of the individual property owners regarding the easements needed from them. This step will be challenging, due to the number of trees and stone walls impacted by the project. Staff does anticipate this in planning and programming the schedule, and expects construction of the next phase will occur next year. Mr. Hammersmith added that, initially, there were to be two phases, but those have been combined into one last phase. The two phases are similar in complexity, with stone walls, trees and path placement issues. In terms of maintenance of traffic, the options of closing the road or maintaining one lane were considered. However, the difficult part of this project is staging of materials and doing that safely. It was determined that closing the road would be preferable and would shorten the duration of the project. Maintaining one lane of traffic is very difficult, and a short-term closure is much preferred. Mr. Gerber asked for confirmation that the August 23 date is estimated as completion , with the potential of an earlier completion. Mr. Hammersmith responded that is correct, as this section is not difficult to construct. The bridge will be a prefabricated steel structure, similar to what has been used on other bikepaths. The foundation will be built and the structure then set on the foundation at a later date. Minutes of Mrs. Borina: 1. Thanked staff for the follow -up reports. Regarding the fence code memo, all of her questions have been answered and she appreciates the research staff has done. She is satisfied that no further direction is needed for staff on this matter. 2. Vice Mayor Salay brought up the issue regarding neon signs, and a follow -up memo was provided. Her question relates to a temporary sign, which is limited to no more than 30 days in duration, according to the memo. How many 30 -day periods are permitted for a "For Sale" sign, a Christmas sale, etc.? Mr. Langworthy stated that, generally, a temporary sign would be limited to 30 days, once per year. Mrs. Boring stated that the memo indicates that for temporary window signs, the use of the term "temporary" is solely used to distinguish these signs from permanent ones. Is this also a 30 -day period? Mr. Langworthy responded affirmatively. 3. Mrs. Boring stated that she does have concerns about the Bridge Street District because the City is still "on the bubble" about being sensitive to the building character and limitation on sign size, number, etc. She would like Council to consider looking at this, assuming that other Council members share her concern. She is not comfortable with the way that signage is being handled in the Bridge Street District at this time. She believes there should be more oversight — perhaps by Planning and Zoning Commission. She asked if other Council members share these concerns. No one indicated they have concerns. 4. In terms of review, one building has now been approved for the Bridge Street District. The intent was to review the Bridge Street Code and standards on a regular basis. With this experience, it may be an appropriate time to review them. Mr. Langworthy responded that as the projects are reviewed, staff has kept a list of changes to be considered and has tried to prioritize them. Staff is waiting to have a review completed of the first major project, including architecture, landscaping, street design. The Edwards multi - family project currently under review is the first major project to which portions of the Code can be applied. Staff would like to complete this review and then determine if there are other sections that may need some minor changes. Mrs. Boring asked what bodies would review the changes. Mr. Langworthy responded that in the typical Code amendment process, Planning and Zoning Commission would first review the proposed amendments to determine which changes are appropriate to implement. The process would then be handled as all other Code amendments. RECORD OF PROCEEDINGS Dublin City Council .___Meeting June 10, 2013 Page 16-of-1 8 RECORD OF PROCEEDINGS Minutes-of Dublin City Council Meeting DAYTON LEGAL BLANK, INC, FORM NO 10148 ' Held June 10, 2013 Page 17 of 18- 20 Mrs. Boring asked for an estimated timeframe for these amendments. Mr. Langworthy responded that he does not have an estimate. The Edwards project will be through the ART process by July, and perhaps a review could be scheduled in the fall. 5. Noted that she appreciates the information on the neighborhood recycling events. She understands that the neighborhood associations are very pleased and willing to cooperate in another great program offered to residents. Ms. Chinnici - Zuercher: 1. Thanked the residents on Brand Road who are actively participating in the continuation of the building out of the bike and walking paths. All residents of Dublin will enjoy the use of this amenity, and all appreciate their willingness to be positive and to participate in that process. 2. Commented that the drivers of the Tournament shuttles were all fabulous, very personable and accommodating to all of the passengers. They were clearly proud to be City of Dublin employees. One employee driving a shuttle van is assigned to snow removal in the winter and commented that he loves working in Dublin, and is always able to say that Dublin has excellent equipment kept in great condition, which makes their job much easier. This employee thanked Council and the leadership of the City for providing them with those kinds of resources to do their job. 3. Attended the Sundays at Scioto concert last evening at Scioto Park. It was well attended and she encouraged everyone to take advantage of this no cost opportunity provided by the Dublin Arts Council. 4. Attempted to travel through the Brand Road /Hyland Croy area on Saturday to access US 33, but found she could not do so. There were no signs directing drivers to detours. She believes that signage should be in place to alert drivers to the detour. Mr. Hammersmith stated that the road did not close until Friday, and the detour signs were to be uncovered at that time. Staff will check on this matter. 5. Commented that often, the City is involved in zoning approvals for property, particularly residential development. After the zoning approval is obtained, the land is often sold to some other developer. The person who brought this to her attention noted that in some cases, it is not the same quality of developer as they anticipated having at those locations. Is the City is aware when such sales take place after zoning approval for land, given the questions that sometimes arise for residents? Ms. Grigsby stated that as those occur, staff could provide that information. She added that all of the requirements of the zoning approval do follow the land through any transfer /sale. Mr. Reiner: 1. Congratulated the City staff and those who served on the Committee for the Dublin Grounds of Remembrance at Veterans Park for their role in receiving a "Place Design Award" from the Environmental Design Research Association. 2. Thanked staff for helping businesses prosper, as Aladdin's restaurant is in the process of securing approval for outdoor patio dining. There is much anticipation of this enhancement to the restaurant. 3. The Presidents Cup banners are not legible due to the small print. He has heard a number of complaints and suggested that they be modified prior to the event. He reminded everyone that this event will occur in Dublin in 100 days and is a great international marketing opportunity for Dublin. The banners should be reflective of the community, and this warrants an investment by the City. Ms. Grigsby responded that these are the PGA - required banners, and the City is limited in what can be used. Ms. Puskarcik stated that the design submitted by Dublin reflected Dublin's branding standards, and she agreed that the banners in place are difficult to read. They will share this input with the PGA staff. Regarding marketing for the Presidents Cup, staff is working on some cost estimates and will share that detailed information in the upcoming packet. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC.. FORM NO, 10148 June 10, 2013 Page-1 8 of -18 Held 20 Mayor Lecklider: 1. Added his compliments to all the City staff who supported the Memorial Tournament. It operated very smoothly and both corporate citizens and residents and visitors noticed the hard work. 2. Noted that a Special Meeting of Council has been scheduled for Monday, June 17 at 6 p.m. The Clerk will provide the notices to the media. 3. Recognized Mr. McDaniel for his Lifetime Achievement Award from the Intelligent Community Forum, which he received in New York City on Friday. The City has been recognized by ICF previously as both a Smart 21 Community and as a Top 7 Intelligent Community. Mr. McDaniel has been responsible for this recognition, with his deployment of the fiber optic network known as DubLink. Mr. McDaniel is only the third person to receive this Lifetime Achievement Award distinction. He thanked Mr. McDaniel for all of his efforts in representing Dublin at this event and bringing international acclaim to the City of Dublin. He asked if the Intelligent Community of the Year was announced at the event on Friday. Mr. McDaniel responded affirmatively, noting that Taichung City, Taiwan was named Intelligent Community of the Year. He appreciates the recognition from Council for his award, and noted that this was the result of a vision of Council and of four City Managers. He recognizes and appreciates all of the support, noting that the fiber optic system has becomes a cornerstone strategy for economic development. 4. Noted that he is nearing the end of his current term on Council and has given serious consideration of whether he will seek re- election to another term. This is a position that requires a significant commitment and dedication, and a decision to seek election should not be made lightly. It has been his privilege to serve with what he believes is the best Council and staff in Central Ohio and beyond. He is excited about what lies ahead for the City of Dublin, and he hopes that the voters of Ward 4 once again will allow him the honor of representing them. He announced his intention to seek re- election this fall. ADJOURNMENT The meeting was adjourned at 9:15 p.m. W i -• - Clerk of Council