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HomeMy WebLinkAbout21-91 Ordinance RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 Ordinance NO.n n21-91------ - Passedu_n . n_n_.n nun. 19.n .- . AN ORDINANCE AMENDING SECTION 2. ("WAGE & SALARY STRUCTURE/ADMINISTRATION") AND SECTION 12. ("EXEMPT AND NON-EXEMPT JOB CLASSIFICATIONS") OF ORDINANCE NO. 17-90 ("COMPENSATION PLAN"). WHEREAS, Council has determined, upon the recommendation of the City Manager, that it is desirable to amend certain sections of Ordinance No. 17-90 ("Compensation Plan"); and, WHEREAS, Council believes that the amendments recommended by the City Manager are appropriate; NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, 6 of the elected members concurring: Section l. That Section 2. ("WAGE & SALARY STRUCTURE I ADMINISTRATION") , subsection A., of Ordinance No. 17-90 be, and hereby is, amended by adding the following paragraph at the conclusion of the listing of job classifications contained therein: In accordance with the provisions contained in Section 163.04 (g) (3) of the Dublin Administrative Code, the City Manager may, at his discretion, establish the classification title of Assistant City Manager to be used in conjunction with any existing Department/Division Head classification title and designate the incumbent employed within such classification to serve in this joint capacity at the pleasure of the City Manager. Under such conditions, the incumbent designated to serve in such capacity shall assume the title of Assistant City Manager in conjunction with his/her existing permanent job title. If under the aforementioned conditions, the City Manager desires to reassign the pay grade and range of the effected classification, such reassignment shall be subject to the approval of Council by Ordinance amending Section 2 A. and B. of the "Compensation Plan . Section 2. That Section 2. ("WAGE & SALARY STRUCTURE/ADMINISTRATION"), subsection A. , of Ordinance No. 17-90 be, and hereby is, amended by changing the Zoning Administrator classification title and corresponding pay grade of 17 under the "Planning & Development" categorical grouping, to the following: Assistant Director of Planning/Zoning Administrator 18 Section 3. That Section 2. ("WAGE & SALARY STRUCTURE/ADMINISTRATION"), subsection A. , of Ordinance No. 17-90 be, and hereby is, amended by changing the Park Maintenance Supervisor classification title and corres- ponding pay grade of 15, under the Parks & Recreation categorical grouping, to the following: Parks Administrator 16 , II Section 4. That Section 2. ("WAGE & SALARY STRUCTURE/ADMINISTRATION"), .\ subsection A., of Ordinance No. 17-90 be, and hereby is, amended by adding \ the following classification title and corresponding pay grade under the Parks & Recreation categorical grouping: Park Maintenance Crew Leader 10 Section 5. That Section 2. ("WAGE & SALARY STRUCTURE/ADMINISTRATION"), subsection A., of Ordinance No. 17-90 be, and hereby is, amended by adding the following classification title and corresponding pay grade under the Parks & Recreation categorical grouping: Urban Forester 10 I RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 Ordinance No. nZ1~~l~ Passedu ~ m~19__n__u Page Two Section 6. That Section 12. ("EXEMPT AND NON-EXEMPT JOB CLASSIFICA- TIONS"), subsection A., of Ordinance No. 17-90 be, and hereby is, amended by changing the Director of Development classification title listed under the Executive categorical heading to the following: Assistant City Manager/Director of Development Section 7. That Section 12. ("EXEMPT AND NON-EXEMPT JOB CLASSIFICA- TIONS"), subsection A., of Ordinance No. 17-90 be, and hereby is, amended by deleting the Zoning Administrator and Park Maintenance Supervisor classification titles from the list of job classifications under the Administrative categorical heading and placing the following classification titles under the Executive categorical heading: Assistant Director of Planning/Zoning Administrator Parks Administrator Section 8. That Section 12. ("EXEMPT AND NON-EXEMPT JOB CLASSIFICA- TIONS"), subsection B., of Ordinance No. 17-90 be, and hereby is, amended by adding the following classification titles to the list of job classifi- cations categorized as Non-Exempt: Park Maintenance Crew Leader Urban Forester Section 8. That this Ordinance shall take effect and be in force on the earliest date permitted by law. Passed this 6th day of May , 1991. "', ,-- ATTEST: (/ / --.JAa?lO.'? 'J7) ~~tl ~~ Clerk of 'Council , Sponsors: City Manager I Ii Director of Personnel & Purchasing I hereby certify that cop:es of tHs Od':;~":,, !~::;1~;'~:!Ht wcm r'" 0 Gty of Dublin in accordance w[lh Sccfon 731.25 of the 0:::0 Re~" _ ~ /(ii ~ ' /- k./'hvU-<2 V?;. '(f ~ Clerk of CounciL Dublin, Ohio I I MEMORANDUM TO: Members of Dublin City Council FROM: Timothy C. Hansley, City Manager SUBJECT: Section 1 of Ordinance No. 21-91 DATE: May 2, 1991 BY: David L. Harding, Director of Personnel & Purchasing ~ At the April 15, 1991 Council Meeting, Council tabled Ordinance No. 21-91 pending the submission of proposed language by staff regarding Section 1 of said Ordinance which involved the classification title of Assistant City Manager/Development Director. Based upon the discussion that evening, attached please find proposed language amending Section 1 of said Ordinance. DLH/mc Attachment , Sec tion 1. That Section 2 ("WAGE & SALARY STRUCTURE/ADMINISTRATION"), subsection A. , of Ordinance No. 17-90 be, and is, amended by adding the following paragraph at the conclusion of the listing of job classifications contained therein: "In accordance with the provisions contained in Section 163.04 (g) (3) of the Dublin Administrative Code, the City Manager may, at his discretion, establish the classification title of Assistant City Manager to be used in conjunction with any existing Department/ Division Head classification title and designate the incumbent employed within such classification to serve in this joint capacity at the pleasure of the City Manager. Under such conditions, the incumbent designated to serve in such capacity shall assume the title of Assistant City Manager in conjunction with his/her existing permanent job title. If under the aforementioned conditions, the City Manager desires to reassign the pay grade and range of the effected classification, such reassignment shall be subject to the approval of Council by Ordinance amending Sections 2 A. and 2 B. of the "Compensation Plan". , ADMINISTRATIVE REPORT TO: Members of Dublin City Council ~ FROM: Timothy C. Hansley, City Manager! SUBJECT: Amendments to Certain Sections of Ordinance No. 17-90 ("Compensation Plan") DATE: March 12, 1991 Report Initiated By: David L. Harding, Director of Personnel & Purchasing SUMMARY & ACTION RECOMMENDED Attached for your consideration please find Ordinance No. 21-91 amending Section 2. ("WAGE & SALARY STRUCTURE/ADMINISTRATION") and Section 12. ("EXEMPT AND NON-EXEMPT JOB CLASSIFICATIONS") of Ordinance No. ll-90 ("COMPENSATION PLAN"). The intent of this legislation is to reflect changes in certain classification titles presently listed in Section 2., subsection A., of Ordinance No. 17-90, to amend certain pay grades in said Ordinance, and to add new classification titles to the aforementioned list of classification titles in Section 2, subsection A., of said Ordinance. In addition, the attached legislation also seeks to amend the list of job classifications depicted under Section 12, subsections A. and B. , of said Ordinance by reflecting the same changes in classification titles and the addition of the same new classification titles mentioned previously. For reasons outlined in the "ISSUES" segment of this report, Staff believes these amendments are warranted. Therefore, Staff recommends approval of Ordinance No. 21-9l. BACKGROUND INFORMATION It should be noted that the aforementioned title changes, pay grade adjustments, and addition of new positions or new titles outlined under the previous section of this report, were the result of a comparative study performed by Staff prior to and during the 1991 Operating Budget process. Consequently, the proposed changes or new position titles were reflected in the draft of the Budget toget- her with funds covering the impact of said changes on wages/salaries and bene- fits. Traditionally, since 1987, it has been the practice of the City to list title changes, new titles, and new positions under the "Personnel Data" section of each Department's or Division's segment of the Budget. It should be noted that this practice is philosophically consistent with the intent of Chapter 163, Section 163.04, (1) of the Dublin Administrative Code. Under said Section, the City Manager may make comparative studies of factors affecting the level of pay ranges as often as he deems necessary. Said Section also states that these studies should be made periodically and, when possible, immediately prior to the preparation of the budget in order that the study findings can be instituted into the "Compensation Plan" in time for inclusion in the Budget. Some of the changes or additions noted under the "ISSUES" segment of this report were adopted in the final version of the 1991 Operating Budget (i.e. Parks Adminis- trator, Parks Maintenance Crew Leader, and Urban Forester), however, staff was directed by the Finance Committee of Council to specifically remove the others from the final version of the Budget (i.e. Assistant Planning Director/Zoning Administrator and Assistant City Manager/Development Director). I Page Two ISSUES Issue 1. - Change in Director of Development Classification Title Section l. of the attached legislation reflects a change in the Director of Development classification title to Assistant City Manager/Director of Develop- ment. Pursuant to Chapter 163, Section 163.04 (g) (3) of the Dublin Administra- tive Code, the City Manager may review the duties of any position and, if warranted, may establish classifications as necessary, in his own discretion. In my judgement as City Manager, I believe this change in classification is warranted and, therefore, under the authority of Section 163.04 (g) (3) , it is my desire to establish the Assistant City Manager/Director of Development classification and to have said classification title reflected in Ordinance No. 17-90 ("COMPENSATION PLAN"). (Please refer to my attached memorandum dated January 24, 1991 within which I discussed the reasons for which said change in classification title is warranted.) Please note that, as reflected in my memorandum of January 24, 1991, this change in classification title does not involve a change in pay grade or organizational structure. Issue 2. - Change in Zoning Administrator Classification Title Section 2. of the attached legislation reflects a change in the Zoning Adminis- trator classification title and corresponding pay grade of 17 to Assistant Planning Director/Zoning Administrator at pay grade 18. This change in classi- fication title has been contemplated for several months and is based upon the assignment of additional duties and responsibilities which have increased the overall level of responsibility and difficulty inherent in the position. For example, over the past several months, this classification has been assigned formal direct supervisory responsibility over those positions allocated to zoning responsibilities. In addition, this classification has also been assigned to the role of assisting in the general management of the Division of Planning. Based upon this increased level of responsibility and difficulty, and a comparative analysis of the relative level of responsibility and difficulty inherent in the other classifications in the wage and salary structure, staff believes an increase in pay grade from 17 to 18 is warranted. (Pay grade 17 carries a pay range of $32,500 - $45,050; pay grade 18 carries a pay range of $34,000 - $46,640.) Issue 3. - Change in Park Maintenance Supervisor Classification Title Section 3 of the attached legislation reflects a change in Park Maintenance Supervisor classification title and pay grade of 15 to Parks Administrator at pay grade 16. As may have been noted by the Director of Parks & Recreation during the 1991 Operating Budget hearing process with the Finance Committee of Council, this change in classification title is based upon an evolution in job responsibility combined with the assignment of additional duties & responsibil- ities, all of which have increased the overall level of job responsibility and difficulty. Over time, this classification has assumed increased supervisory authority and an enlarged scope of responsibility as the urban forestry and parks horticulture program areas and two full-time employees were added to the organization. In addition, this classification will be assigned an even larger scope of responsibility in the management of an ever-increasing amount of park improvement/construction projects and the maintenance of certain public rights of way. It should be noted that the 1991 Operating Budget, as adopted, notes this change in classification title and contains funds to cover any increase in salary. However, an amendment to the "Compensation Plan" is required to reflect this change in classification title and to formally approve an increase in pay grade. Based upon this increased level of responsibility and difficulty, and a comparative analysis of the relative level of responsibility and difficulty inherent in the other classifications within the wage and salary structure, staff believes an increase in pay grade from 15 to 16 is warranted. (Pay grade 15 carries a pay range of $26,500 - $36,040; pay grade 16 carries a pay range of $27,000 - $38,372.) I Page Three Issue 4. - Addition of the Park Maintenance Crew Leader Classification Title Section 4. of the attached legislation adds a Park Maintenance Crew Leader classification title and corresponding pay grade to the listing of classifica- tion titles and pay grades in Section 2., subsection A., of Ordinance No. 17-90. As may have been noted by the Director of Parks & Recreation during the 1991 Operating Budget hearing process with the Finance Committee of Council, with the growth and increasing scope of responsibility in the Parks program area, the addition of this position is necessitated by the need to have a working super- visor for the parks maintenance crew to provide the needed direction & guidance to said crew in the performance of their day-to-day duties. This position will also be responsible for prioritizing the daily activities of the crew. In addition to providing supervisory direction and guidance to the crew, this position will still be responsible for performing the same types of maintenance tasks as the remainder of the crew. It should be noted that the addition of this position has been authorized in the 1991 Operating Budget which contains funds for wages and benefits. However, an amendment to the "Compensation Plan" is required to reflect this classification title in the list contained in Section 2. of the "Plan" and to formally assign this classification to the appropriate pay grade. Based upon the level of responsibility and difficulty exhibited in this classification's duties & responsibilities, and a comparative analysis of the relative level of responsibility and difficulty associated with other classifications within the wage and salary structure, Staff believes that this classification should be assigned to pay grade 10. (Pay grade 10 carries a pay range of $23,000 - $31,800.) Issue 5. - Addition of an Urban Forester Classification Title Section 5. of the attached legislation adds an Urban Forester classification title and corresponding pay grade to the listing of classification titles and pay grades in Section 2., subsection 2A., of Ordinance No. 17-90. As may have been noted by the Director of Parks & Recreation during the 1991 Operating Budget hearing process with the Finance Committee of Council, the growth in the City Street Tree program area necessitated the expansion of this position from Part-Time Permanent status to Full-Time Permanent status. It should be noted that the expansion of this position to Full-Time Permanent status was authorized in the 1991 Operating Budget which contains funds for full-time wages and benefits. However, an amendment to the "Compensation Plan" is required to reflect this classification title in the list contained in Section 2., of the Plan and to formally assign this classification to the appropriate pay grade. Based upon the level of responsibility and difficulty exhibited in this classi- fication's duties & responsibilities, and a comparative analysis of the relative level of responsibility and difficulty associated with other classifications with the wage and salary structure, Staff believes that this classification should be assigned to pay grade 10. (Pay grade 10 carries a pay range of $23,000 - $31,800.) Conclusion Sections 6 - 8 of the attached legislation seek to list the aforementioned classification titles in the appropriate list under the "Exempt" and "Non- Exempt" categories outlined in Section 12. of Ordinance No. 17-90. Further detailed explanation on these amendments should not be necessary at this point. Based upon the reasons outlined in the "ISSUES" segment of this report, Staff believes these amendments are warranted and, therefore. recommends that Ordinance No. 17-90 be adopted. I MEMORANDUM TO: City Council FROM: Tim Hansley, City Manager DATE: January 24, 1991 SUBJECT: Position of Assistant City Manager/Director of Development As Council will note in your 1991 budget, I have requested that the title for the Director of Development be modified to Assistant City Manager/Director of Development. In my performance evaluation following the last Council meeting, several members asked for additional information regarding this proposed modification. Structurally, this change does not provide significant changes to our organizational chart. In fact, in many ways, the change is more reflective of the duties which Mr. Foegler is now carrying out. As Council is aware, in addition to his responsibilities for directly overseeing the day-to-day operation of the Divisions of Planning, Building and Engineering; there are an increasing number of tasks which this position has assumed, and will continue to assume, in the coming months. The following represents a summary of the types of responsibilities which Mr. Foegler has and will be handling, which is an indication of this higher-level management position: (1) Obviously, coordination of the EP A connection ban, the associated lift station improvements and I & I reduction program required coordination of engineering, legal and maintenance activities in-house, as well as the ability to fully coordinate inter-governmental communications with the Ohio EP A and senior staff at the City of Columbus. (2) The coordination of the City's capital improvement program requires the ability to look beyond the desires and objectives of a particular division, and to examine the needs of the City in a truly comprehensive fashion. This is a significant management responsibility which requires the capacity to coordinate across departmental lines and obtain the full cooperation of all City Divisions and departments. I .. Dublin City Council January 24, 1991 Page 2 (3) Additionally, this position is assuming increasing responsibility for the coordination of city-wide development and construction activities. This is now taking place with the construction of the police facility and will be increasing in the future development of policies and procedures affecting property acquisition and project implementation. For example, Mr. Foegler is developing more formalized systems to track the status of all the City's development activities. Mr. Foegler has also developed a standard Professional Service Contract which the City now uses for all of its professional service agreements so that consultants are now dealing with Dublin under terms and conditions, specified by the City. All of these functions are indications of a senior level management position often associated with the title of Assistant City Manager. Such a position is not unusual for a city with Dublin's level of activity and operations. Mr. Foegler has gained the respect of his fellow employees who, I believe, recognize his leadership abilities in these areas. It should be noted that although this position will have responsibility for a number of functions which cross Departmental lines, it does not have responsibility for the day-to-day operations or oversight of Divisions outside the Department of Development. As Council may recall, I had contemplated making this position an Assistant City Manager position when we were having difficulty filling this position with a qualified person. I believe Mr. Foegler has clearly demonstrated the ability to get "up-to-speed" with complex issues and to deal with controversial issues in a highly professional and effective manner. Changing this position to Assistant City Manager/Director of Development status recognizes the inter- departmental nature of many of Mr. Foegler's activities while, however, recognizing that his primary responsibilities are the day-to-day operation of the Department of Development. Basically, no new position is being created, and no change in salary range is proposed as part of this amendment. I strongly recommend that Council approve this proposed modification to the title of this position.