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Home My WebLink About048-90 Ordinance RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 Ordinance No. ______~_~_~?_'!________ Passed mmmumnmmmnmm_________19__ AN ORDINANCE AMENDING ORDINANCE NO. 06-90, THE ANNUAL APPROPRIA- TIONS ORDINANCE, AUTHORIZING IMPROVEMENTS AT AVERY ROAD PARK WHEREAS, the Ohio Revised Code requires, when necessarY,amendments to the Appropriations Ordinance in order that appropriations are not over- expended; and WHEREAS, it is necessary to appropriate additional funds for the purcha e of materials for the construction of a concession stand at Avery Road Park at an approximate cost of $40,000.00; and WHEREAS, it is also necessary to appropriate additional funds for the installat ion of lights to light athletic fields for an approximate cost of $30,000.00: NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, ~of the elected members concurring: Section 1. That there be appropriated from the unappropriated balance n the CAPITAL IMPROVEMENT TAX FUND, the sum of $70,000.00 to account D10-07-7A-250F. Section 2. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law. Passed this 4th day of June 1990. , Officer Attest: ~~k/~' tf~ C erk of C uncil Sponsor: Director of Parks and Recreation I h~rehy mffy tf10! ((l')'~S of :';;, Orct'nrm~n/R~,~~:~rll!'l were post d in the City of Dub!:n in QmrdailCe with Section 731.25 of the Ohio Revise Code. -!Aa?,/~Y?;. ~ Clerk of Council, Dublin, Ohio -. DUBLIN P+A+R+K+S tOj==== ECREATION ;65 Coffman Road - - ..lublin. Ohio 43017 (614) 761-6520 TO: Members of City Council FROM: Timothy Hansley, City Manager SUBJECT: Athletic Lights at Avery Park DATE: Hay 3, 1990 BY: Janet Jordan, Parks & Recreation Director Fred Hahn, Parks Supervisor o rd. J.j3-9D . The 1990 Capital Improvements Program Budget includes two appropriations for Avery Road Park. 1) . Light two ball diamonds, $90,000.00; 2). Utility services-water, electric and sanitary for a concession stand to be constructed by Dublin Soccer League, $50,000.00. Several factors have changed since the original budget estimates were established in late 1989. 1. The original estimates for ball diamond lighting was based on wooden poles. Wood was selected over steel poles because of dramatic cost savings. A new design of steel pole is now on the market and the cost has been reduced to $5,000.00 more than wood poles, per diamond. The benefits of steel justify the expense - durability, ability to stay true, aesthetics, and maintenance. Further, due to several recent national disasters, hurricanes and earthquakes, wood utility poles are very difficult to acquire. 2. The Dublin Soccer League has requested lights for two full size soccer fields in the future. DSL and DYA tried to coordinate field uses earlier this year. They attempted to layout a soccer field on the ball diamond and to be lit. Unfortunately, it was not possible to create multiple use due to the physical constraints imposed by swales, utilities and general design of the park. 3. One of the ball diamonds slated for lights is #2, the fenced softball diamond in the southern part of the park. The existing electric in this area that lights ball diamond #1 and the 3 tennis courts is deteriorating due to age and poor materials used. The city is continually repairing this existing electric. We propose to size the new electric service for the southern park area to handle the existing electric in the future. Factors #2 and #3 affect the original ball diamond lighting project in both the size and location of the transformer. The size, determined by the electric company based on power needs, has increased the cost due to more service, trenching, and conduit. The new transformer must be placed in such a manner that it can effectively service lighting ball diamond #2, a new concession shed, and light two soccer fields in the future. Originally, the smaller transformer was located next to diamond #2. The new larger transformer location causes us to install a 550' run to diamond #2 which dramatically increases the cost. Because of the ongoing problems with the existing electric in the southern areas, we plan to hook up to the new transformer in 1991. Although the initial cost may seem high, the benefits are better service to Dublin residents and savings in man hours and repair bills. Finally, by further utilizing this new transformer, hooking in existing electric service in 1991, we will help eliminate, or at least cut the cost considerably of any pay- back to Columbus Southern Power for the transformer. If we do not use enough electricity to cover the ir , Columbus Southern Power, cost of installation within a given time frame, Dublin is responsible for the cost difference. In summary, this entire situation is an attempt to be efficient through economy of scale. SUMMARY OF COSTS BALL DIAMOND LIGHTING 1990 CIP Additional Monies Needed Ball Diamond Lights & Poles $80,000.00 (with wooden poles) $10,000.00 (steel poles) Service Wire from $10,000.00 $20,000.00 (distance Transformer with capacity) oversized panel box 'rOTALS $90,000.00 $30,000.00* CONCESSION STAND 1990 CIP Additional Monies Needed Trench, Conduit, $17,000.00 (portion of -0- Pad, service to $50,000.00 project Concession amount) Water & Tap $ 7,000.00 Septic & Sewer needs to be engineered and approved line to Avery Rd. for permit by O.E.P.A. FUTURE CIP REQUEST 1991 - $20,000.00 - Hook in existing service (tennis courts, restrooms Diamond #1) 1991/92 - $100,000.00 - Light two soccer fields TOTALS $120,000.00 " Janet Jordan 4/26/90 Depat"tment of Parks and Recreation Dublin. Ohio Dear Janet At our April 19th meeting th E? Dublin Soccer League Board discussed the needs for electricity at the Avery Road complex. Our group that helnelles the concession st3nd is always very pleased to hea r" net-JS about there being direct electricity to al 1 o \,..1 us to provide coffee. etc. \.-Ji thout the fuss of dealing ~.,Ji th our borr"owed portable generator. We also believe ,that adding lights to a soccer field l.."I:L 11 provide us with an excellent capability for hosting evening games. t.Je were concerned though, that plc.cing the l.i.qhts around one field will pr"cclude our normal pl^.3ctice of rotatin'j the field locations to Ci 1 1 ()\.) the 9 t'CiSS t.o r (, e '~: tab J. i. '0: h itself during alternate yea I" S . t.Je fel t therefore, th a~: lighting two adjoining fields I,...loul d allow u ': t_ 0 pro \/ j d ':::' mo t" e capability for evening games. Also. since we feel that ,,18 dre helping to prcpat-e o LI ; players for the High School level I",) e feel that plcyi.n(~ under the lights ~",i 11 give them th i~: E'><per5 E'ncc~" Ln a similar way the lit fiold'::, "Jou1d a 11 0',.) us rn 0 r E' flexibility in setting up To u t' n a ff18 n t and/ot' E'!<~.'-libi ti()n gam(?s. Once again. I,...le wish to thank you for your interest in our league and appreciate all your efforts. Sincerely, 7d tp/f1tHL Pat OIKane President JB/jb DUBLIN P.A.R.K.S -~= f.CREATlON 565 Coffman Road Dublin. Ohio 430 t 7 (6 t 4) 76 t -6520 TO : City Council Members FROM: Janet Jordan, Parks & Recreation Director DATE: May 3, 1990 RE: New Concession/Storage Stand - Avery Park Preliminary plans for the new concession stand were presented to the Parks & Recreation Committee at their February 1990 meeting. Members of the Dublin Soccer League, Board of Directors, will make a presentation on the project and answer any questions. Attach: February 1990 Parks & Recreation Minutes . DUBLIN PARKS & RECREATION COMMITTEE MEETING MINUTES FEBRUARY 28, 1990 TTENDANCE: Kent Underwood, Chairman, Parks & Recreation Committee Sam Smiley, Parks & Recreation Committee Cathy Erickson, Parks & Recreation Committee Janet Jordan, Dublin Parks & Recreation Committee Patty Rinella, Recording Secretary GUEST: Joel Campbell, City Council Denise King, City Council Pat O'Kane, Dublin Soccer League Jim Sturm, Dublin Soccer League I. Meeting Called to Order at 7:30 p.m. II. Approval of Minutes - Minutes approved with the following notation: Opinion was voiced that we should not give special invitations, the meeting is public and enough publicity will be out that everyone should be aware of the meeting. Other feelings are that there are certain people that you want at the meeting, and we do not want to take the chance that they might not see the notices, so we should send them invitations. It was also noted that invitations should be sent to all area groups, i. e. Women's Club, Soccer League, DYA, etc. II. Change Agenda - Since representatives from Soccer League are here, e should go ahead a put them first on the agenda. Jim Sturm, DSL stated that their reason for being here this evening is that the Soccer League would like this committee's input with regard to the new concessions stand to be located at Avery Park. All the details regarding funding and legal issues are still being worked out, at this time we would like to show the committee what soccer has come up with and answer any questions and get the committee's input. About two years ago soccer erected a temporary structure, approximately 16' x 20'. Until now it has been satisfactory, however, it does not have rest rooms, running water and electric is provided by a generator. At this point we would like to move forward with a more permanent structure. A local architect, Dick Rauh, has drawn up a concept plan for what soccer would like to see in the way of a building. Soccer feels that this building would meet their needs and be a substantial addition to the park, especially in the way of restrooms. Parks & Recreation Page Two Committee Meeting Minutes February 28, 1990 Building, as designed, has a concession area, men & women's restrooms, entral utility, which provides access to rest rooms, a storage area, and a hop area. Soccer would like to start a soccer shoe exchange, many children outgrow their soccer shoes before they wear out, in this shop area, people can bring in soccer shoes that are now the wrong size and trade them in for a pair that fits. Soccer could also sell shirts, etc. , at the tournaments. The building will look, from the road, very similar to the DYA concession, same roof, same exterior, the major difference is that this building is square, not 5 sided. Right now, soccer would like to provide the labor, they want the City to provide the materials. Janet stated that in the Capital Improvements Budget, has a $50,000.00 line item to give support to this project. With the $50,000.00 we are going to be able to bring electric from Avery Road. The water lines run along the east side of Avery Rd. and we have to pay the tap fees. The sanitary sewer issue was the most complicated. We have to put a leach bed in with provisions. All of this needs to be approved by the EPA, we have started this process. Earlier this week, Janet, Pat O'Kane, Mitch Banchefsky, and Chris Cline met to discuss how all of this was going to get done so we are not in direct violation of Ohio Construction law, it could be construed that we are trying 0 circumvent the bidding process. Janet feels that they worked through very thing and that everything is on the table. The new issue, however, is hat Janet told Council that we were doing water, electric and sanitary sewer, now soccer would like us to provide the materials. This will have to go back to Council, they will have to approve the expenditure for building materials. We believe this can all be done within the $50,000.00. There will have to be a formal presentation to Council when we have more information. We do have the opportunity to save on the electrical installation. The Parks Department is lighting Diamonds #2 & #5. We will get a larger transformer from the electric company. Questioned was raised as to the need for the restrooms. It was explained that the expense for the restrooms was in the fixtures. the sewage system will still have to be put in for the concession stand and it will have to meet health department standards. Soccer stated that they are planning on bringing in some larger tournaments and they believe that it is not attractive to have the portable restrooms visible. This could be a deciding factor in whether or not a tournament would be held at Avery or somewhere else. Parks & Recreation Page Three Committee Meeting Minutes Page Three Joel Campbell suggested that DSL apply for bed tax funds. Tournaments ring people and money into the City. Soccer asked if they could use bed tax unds to purchase the equipment to go inside the concession stand? We are not sure bed tax funds can be used for something that is going to be here all year and used primarily for the benefit of the local people. Bed tax could be used for tents, hospitality, or anything directly used for the tournaments. We believe request have to be geared for bring people in from out of town. Janet suggested that DSL talk to the DYA. DYA made enough money the first year to pay for all of the equipment they acquired. Soccer stated they are considering using the slab that the present concession stands is on and possibly making another shelter house. They were also considering cleaning out the woods area. Janet asked that they not clean the woods out, this is a nature area with mulch trails, etc. , the Parks Department will take care of the woods. Denise King stated that this area of woods is very useful and educational if you know what you are looking for. Kent Underwood was asked his opinion as an architect. He feels we need a good sense of the site plan and we need a good paved area for the lines in front of the concession stand windows, otherwise the grass area will be 'lined. Jim Sturm stated that several things have been modified to address that specific item. The building is 44 feet square, the roof is 56 feet and 6 feet on the outside. Soccer is recommending that they go an additional 2 feet all the way around, this means we will have an 8 foot apron. Question was raised as to whether women's restroom could be expanded if they took out some of what appears to be a over generous utility room? Soccer stated that they will be servicing a soda fountain and the canisters would be in that area and they are very large. You have to be able to move around in there in order to service the canisters. Soccer usually has the soft drink company service them. Janet stated that the concession run by DYA does not use the canisters, they use more of a milk carton type item which sits on a rack. Janet stated that soccer needs to go out to the DYA concession and take a critical look at how that one works, what needs to be close to other things. Pat O'Kane asked if committee has any preference to coloring of the block. Committee wants to see sameness. . . Parks & Recreation Page Four Committee Meeting Minutes February 28, 1990 Architect suggested that at corners approximately 4 feet in and a couple E rows up, bottom and top, a slightly different color 1. e. light brown - irk brown to add some color. Janet stated that this is a preliminary plan, the entire project will have to go through the City's formal plan review process. Janet would like to see compatibility. Janet stated that there were some concerns as to how this was going to get bid out as far as what we, the city, are working on. The City will be functioning as the general contractor and all the pieces will be under the bid requirements and we will be paying prevailing wage. The attorneys carne to agreement that we are not in conflict as the general contractor and purchasing the various supplies that go into this. DSL stated that the concession stand does belong to the City. Janet stated that it will run under the same agreement that we have with DYA as far as rights and privileges. After at least a year of operation, the utility cost will be calculated out and then we will take a minimal percentage to cover the cost of the utilities in a rent payment type situation. IV. Old Business Updates - Starkey-Coffman - none at this time Community Center - Request for Proposal - we now have a signed contract .th Bill Andrews and we have a meeting scheduled for next week. Matter of when the public meeting will be. At the beginning we were going to shoot for the last week in March, first part of April and although we are not going to be on the May ballot, there is concern that we don't let this get put off too long. Timing is a big factor. Joel Campbell stated that timing was also a factor in that since it is not on the May ballot, and that there is a number of issues that we have to deal with for the May ballot, everyone felt that the Community Center should be dealt with immediately after. Facilitator - the City has in the past used Mike Lorz, Lorz Communications, he has expressed an interest in being the facilitator for the public meeting. Donegal Cliffs - Council awarded the contract last Monday. The lowest and best bid was Strawser Paving, coming in at $299,712.00. Contract was signed this week and we will be having our pre-construction meeting. Strawser plans on being on site next week. --- - - --- - - ~ ~ ~ '--- '- ~ )---...- '---' - .. -}, -- - - -- -t . ~ . '1 "9~ , ~ I " "'1 L/ Il J . - ~ ='- : II) I I , Z I t., -.-:1 I 0 I I . 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