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Home My WebLink AboutResolution 30-13RECORD OF RESOLUTIONS Dayton Legal Blank. Inc., Form No_ 30045 Resolution No. Passed ' 20 A RESOLUTION DECLARING CERTAIN CITY -OWNED PROPERTY AS SURPLUS AND AUTHORIZING THE CITY MANAGER TO DISPOSE OF SAID PROPERTY IN ACCORDANCE WITH SECTION 37.08 OF THE DUBLIN CODIFIED ORDINANCES WHEREAS, the City of Dublin possesses certain vehicle and equipment assets used in the performance of its daily operations; and WHEREAS, these vehicle and equipment assets have reached the end of their useful life for City purposes; and WHEREAS, the City has chosen GovDeals as the vendor to implement an internet auction; and WHEREAS, the City is additionally permitted to dispose of vehicles and /or equipment assets through transfer to another governmental entity when deemed appropriate. NOW, TyEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, I_ of the elected members concurring: Section 1. The City Manager is hereby authorized to dispose of personal property, vehicle and equipment assets that have been declared as surplus through the use of internet auction. Section 2 . This auction will be conducted using a third -party contractor, namely: GovDeals, www.GovDeals.com Greg Thomas, Client Services Representative 5907 Carmichael Place Montgomery, Alabama 36117 Telephone No. (800) 613 -0156 The contract outlining the specifics of the terms and conditions under which this contractor will carry out this service to the City can be made available upon request to the Department of Finance. Section 3. The City Manager is hereby authorized to dispose of a 1985 Kohler generator that has been declared surplus through a transfer to the Dublin City Schools. Section 4. The Council of the City of Dublin hereby declares the property listed in the attached Exhibit as surplus and authorizes the City Manager to dispose of said property in a manner consistent with Section 37.08 of the Dublin Codified Ordinances. Section 5. This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this A day of 2013. Mayor - resi ing Officer ATTEST: Clerk of Council Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager''�- Date: June 6, 2013 Initiated By: Michelle Crandall, Director of Administrative Services Darryl Syler, Fleet Manager Memo Re: Resolution 30 -13 — Disposal of City -Owned Property (Vehicles and Equipment) Summary Section 37.08 of the Dublin Codified Ordinance requires City Council authorization for disposal of all motor vehicles or other property valued at $5,000 or above. As Council is aware, a replacement schedule for vehicles and equipment is identified as part of the Capital Improvements Program (CIP). Before vehicles are taken out of service, an evaluation is completed as to current condition and maintenance history. If, after the evaluation, the vehicle is determined to have had minimal maintenance costs and staff believes the vehicle provides continued value to the City, the vehicle will be maintained as part of the City's fleet and the replacement schedule will be modified. Resolution No. 30 -13 authorizes the City Manager to dispose of certain vehicles and equipment that are no longer in service. The motor vehicles and pieces of equipment, which fleet has identified for auction are detailed in the attached Exhibit. Vehicles The following vehicles are identified for auction: The following vehicles (trucks) have been taken out of service due to mechanical issues and have been replaced with CNG vehicles: #4047, #4062, #4077, #4048, #4336, #4315, #4067. The following vehicles have been taken out of service due to current condition and maintenance history: #4323, #10811, #1339. Equipment The equipment identified for auction includes: • 2 Bandit Chippers . 1 Toro Groomer • 1 Vactor Unit . 1 Cushman and 1 Polaris ATV . 1 Utility Trailer • 1 Z Sprayer • 1 Sewer Hose Mule . 1 Kohler Generator Memo re. Resolution 30 -13 — Disposal of City Owned Property June 6, 2013 Page Two The vehicles and equipment, except for the generator, will be sold by internet auction, as authorized by Section 37.08 of the Dublin Codified Ordinance. Upon approval of this resolution, bidding will open as soon as practicable after June 10, 2013 and will remain open the required minimum of two weeks. This information will be posted on the City of Dublin website, along with a link to take customers directly to the auction website at www.GovDeals.com Under the terms of the City's agreement with GovDeals, the City will pay a commission to GovDeals of 7.5% of sale proceeds; however, the City will incur no cost unless the items are sold. The GovDeals site is well known among public entities and will provide a broad pool of prospective buyers for City surplus items. The identified generator would be transferred, at no cost, to the Dublin City Schools. The unit is a 1985 trailer- mounted Kohler 80KW generator that is in good working condition with 505 hours of run time and an estimated value of less than $5,000. This generator was previously used as an emergency back -up to run the City Hall servers during power loss events. A new natural gas powered generator was installed last year to fulfill this need. Dublin City Schools expressed an interest in this piece of equipment to serve as an emergency back -up in the event one of the schools would lose power. Recommendation Staff recommends adoption of Resolution No. 30 -13 at the June 10, 2013 Council meeting. Equipment and Vehicles for Auction Year Serial Number Make & Model Asset # Dept. Mileage Reason for Selling 2003 iFB5531LX3HA96663 FORD E350 4323 FACILITIES 61,572 ELEC SYSTEM BURNED UP 2001 3B7KC26Z41M277847 DODGE 2500 4047 PARKS 53,532 REPLACED BY CNG 41290 2000 1GCGK24RSYR211862 CHEVY 2500 4062 PARKS 43486 REPLACED BY CNG 41286 2000 IGCGK24YYR211877 CHEVY 2500 4077 PARKS 49838 REPLACED BY CNG 41287 20011 3B7KC26Z61M277848 DODGE 2500 4048 PARKS 54808 REPLACED BY CNG 41289 20031 iFTNW211.03EB14936 FORD F250 4336 PARKS 91764 REPLACED BY 41293 2003 1FTNW20L83EB16015 FORD F250 4315 PARKS 70627 REPLACED BY CNG 41294 2000 1000K24RBYR211967 CHEVY 2500 4067 PARKS 73154 REPLACED BY CNG 41292 2008 2FAHP71V68X176801 FORD CROWN VIC 10811 POLICE 89432 REPLACED BY 11311 2003 2FAFP71W63X186639 FORD CROWN VIC 1339 POLICE 75869 REPLACED BY 11332 20021 2FZNAJCBOYAF13843 STERLING VACTOR 2143 STREETS 3657 hrs NO LONGER NEEDED 1995 94001837 CUSHMAN 8019 PARKS 4896 hrs REPLACED BY 81303 1999 4X4TSE415XN007024 ENCLOSED TRAILER 8300 FACILITIES NO LONGER NEEDED 1999 4XARFSOA4XD210722 POLARIS ATV 8722 STREETS 602 HRS NO LONGER NEEDED 2002 806 BANDIT CHIPPER 7286 STREETS 1426 hrs REPLACED BY 71254 19931 6607 BANDIT CHIPPER 7051 STREETS 2705 hrs REPLACED BY 81256 2003 888623E000012 TORO GROOMER 8311 PARKS 1182 hrs REPLACED BY 81395 2005 ZM10205211 Z SPRAYER 8501 PARKS 452 HRS REPLACED BY 81309 2003 3125 SEWER HOSE MULE 7303 STREETS 260 HRS NO LONGER NEEDED 1985 117160 GENERATOR/80KW 8205 FACILITIES 505 Hrs NO LONGER NEEDED