HomeMy WebLinkAboutResolution 35-13RECORD OF RESOLUTIONS
Da yton Legal Blank, Inc . Form No 30045
Resolution No.
J
35 -13
Passed
A RESOLUTION WAIVING COMPETITIVE BIDDING
REQUIREMENTS, PURSUANT TO SECTION 8.04 (`CONTRACTING
PROCEDURES "), PARAGRAPH (C) ("WAIVER OF COMPETITIVE
BIDDING ") FOR THE CONSTRUCTION OF CERTAIN FIBER OPTIC
ROUTES AND AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH COLUMBUS FIBERNET
WHEREAS, the City of Dublin possesses over 125 miles of conduit and fiber optic,
together being referred to as DubLink; and
WHEREAS, the City desires to undertake two projects to ensure the reliability of 1
entire system; and
WHEREAS, one project will replace a portion of the DubLink system due to the
unanticipated failure of certain pipe housing the system; and
WHEREAS, one project requires new construction in order to ensure the integrity of
the greater DubLink system and to set the conditions for further economic
development; and
WHEREAS, the Fishel Company and its subsidiary, Columbus Fibernet, have been
responsible for the design, construction, management and maintenance of the DubLink
system, since its inception; and
WHEREAS, it is critical to maintain the operational integrity of the DubLink system in
order to protect users of the system during the fiber replacement and extension
process; and
WHEREAS, Council has determined that it is in the best interest of the City to waive
competitive bidding for these projects; and
WHEREAS, Council has anticipated the need for such projects in its Five Year Capital
Improvements Program; and
WHEREAS, Council has determined that the quote submitted by Columbus Fibernet in
the amount not to exceed $175,000 is fair and appropriate.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of
Ohio, J ,/ of the elected members concurring that:
Section 1 . Competitive bidding requirements are hereby waived for the replacement
and construction of certain fiber optic routes.
Section 2 . The City Manager is hereby authorized to enter into an agreement with
Columbus Fibernet for the replacement and construction of certain fiber optic routes in
an amount not to exceed $175,000.
Section 3. This Resolution shall take effect and be in force upon passage in accordance
with Section 4.04(a) of the Revised Charter.
Passed this 141 day of 2013.
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ATTEST
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: June 6, 2013
Memo
Initiated By: Dana L. McDaniel, Deputy City Manager /Director of Economic Development
Re: Resolution 35 -13 — Waiving Competitive Bidding for the Construction of
Certain Fiber Optic Routes
Background
As Council is aware, the City possesses a 125 -mile conduit and fiber optic system throughout
Central Ohio known as DubLink. Approximately 25 miles of DubLink is located within Dublin's
commercial district (see attached). City Council budgets on an ongoing basis for the replacement
and extension of the DubLink system within its Five -Year Capital Improvements Program (CIP).
Staff proposes the following two projects in order to ensure the reliability of the entire system:
Project 1: Hard Road and Riverside Drive Fiber Replacement In 2001, the City deployed fiber
optics within its sanitary sewer system along portions of Hard Road and Riverside Drive. This was
a first of its kind deployment in North America. Due to unanticipated deterioration of this portion of
the sanitary sewer system, staff proposes to replace these fiber optics. These fiber optics will be
replaced with a combination of new underground conduit and fiber along Hard Road and new fiber
optics placed on existing utility poles along Riverside Drive between Hard Road and the Emerald
Parkway Bridge (see attached). The existing fibers are "live" with users. Therefore, replacing these
fibers and "cutting over" services will be challenging. The estimated cost for this project is
$87,950.
Project 2: Post Road Fiber Extension DubLink was extended to the 7003 and 7001 Post Road
buildings in support of the Dublin Entrepreneurial Center. Staff proposes to complete the extension
of DubLink from the Post Road buildings to Hospital Drive in order to "loop" the system on its
westernmost edge (see attached). Extending this portion of the system and "closing the loop" will
greatly benefit the Ohio University Heritage College of Osteopathic Medicine, associated
development and set the conditions for potential development in the general area of the Post Road
interchange. This portion of the system will be constructed using a combination of underground
conduit with fiber optics and fiber optics attached to existing utility poles. The estimated cost of
this project is $86,112. Ohio University has expressed a willingness to contribute to the cost of this
particular project.
These projects will be paid for using funds allocated in the Five -Year CIP.
Resolution No. 35 -13 proposes to waive competitive bidding in the best interest of the City for the
following reasons:
1. The replacement of fiber optics and construction and splicing of new fiber optics is
particularly sensitive due to the DubLink system being "live" with multiple users.
2. Columbus Fibernet/Fishel Company has been responsible for the design, construction,
maintenance and management of the DubLink system since its inception.
Memo re Resolution No. 35 -13 — Waiving Competitive Bidding for the Construction of Certain Fiber Optic
Routes
June 6, 2013
Page 2 of 3
3. Columbus Fibernet/Fishel Company has had the ongoing responsibility to ensure the
operational integrity and accountability of the system's fibers.
4. Staff is confident that Columbus Fibernet/Fishel Company possesses the knowledge and
capacity to ensure the operational integrity of the system during the replacement,
construction of new fiber and respond to any disruptions in service that may occur during
the process.
5. Columbus Fibernet/Fishel Company would retain the responsibility of the integrity of the
system before, during and after the replacement and construction of the new fibers. This
would allow for a seamless " "ownership" of the system's integrity.
6. Staff is confident that the estimates provided for these projects are competitive, based on
other similar projects such as the Time Warner Telecommunications Hub project.
Recommendation
Staff recommends Council approval of Resolution No. 35 -13. Please contact Dana McDaniel should
you have any questions.
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