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Home My WebLink About103-86 Ordinance RECORD OF ORDINANCES National Graphics Corp., COls., O. ~ Form No. 2806-A Ordinance No. ___1Q3=86_______ Passedm___..u u ___u_m__________ ______u___n_19mu .. AN ORDINANCE ACCEPTING A BID FOR LAW ENFORCEMENT LIABILITY INSURANCE PROTECTING THE VILLAGE OF DUBLIN, OHIO, AND DECLARING AN EMERGENCY. WHEREAS, bids have been received for Law Enforcement Liability Insurance; and, WHEREAS, the lowest and best bid is from Corroon & Black of Ohio, Inc. in the amount of $15,202.00 for coverage from January 1, 1987 to January 1, 1988; NOW, THEREFORE, BE IT ORDAINED by the Council of the Village of Dublin, State of Ohio, 7 of the elected members concurring: Section 1. That the bid of $15,202.00 for the period of January 1, 1987 to January 1, 1988 be, and hereby is, accepted. Section 2. That the Village Manager be, and hereby is, authorized to enter into a contract with said firm for said insurance coverage, Section 3. That this Ordinance be, and the same hereby is, declared to be an emergency measure for the reason that the current coverage will expire on December 31, 1986, and therefore this Ordinance shall take effect and be in force immediately upon its passage. Passed this 15th day of December , 1986. 1P!~ Mayor - Presiding Officer Attest: J~7J; Z{~ Clerk of Council Sponsor: Administrative Assistant to the Village Manager .., t herebJ certify that copies of this Ordinance/Resolutinn we~ posted in the Village of Dublin ;., ac:,;rrlc,'!;' .11 Section 731.25 of the Ohio Revised Code. J~ ~, Z(./J~ Clerk of Council MEMORANDUM TO: Council Members and Village Manager FROM: David Harding, Administrative Assistant to the Manager DW SUBJECT: Law Enforcement Liability Insurance DATE: December 9, 1986 After advertising for bids for Law Enforcement Liability Insurance, bids were received and opened on Tuesday, December 3, 1986. Attached please find the bid tabulation and ordinance accepting the recommended bid. Proposals Received Anson B. Smith & Company submitted a bid for coverage written by the Imperial Casualty and Indemnity Company in the amount of $9,104.00. The coverage offered is $500,000.00 per occurrence with an annual aggregate of $1,000,000.00, and a $2,500.00 per occurrence deductible. It should be noted that the bidder in this case did not comply with the bid specifications in a number of respects, nor did their bid provide the requested documentation. The most serious failure to comply with the bid specifications is reflected in the amount of coverage offered. The specifications required the minimum coverage level of $1,000,000.00 Combined Single Limit. No explanation was enclosed as to why the minimum coverage requirement was not met nor was there any attempt to explain other irregularities or deviations from the specifications. Furthermore, the information they did provide was incomplete and obscure. I inquired about why they offered coverage below the minimum required by the specifications. I was informed that the $500,000.00 per occurrence with the $1,000,000.00 annual aggregate was the maximum level of coverage they could offer, In my judgment, they did not comply with either the substantive or procedural requirements outlined in the Bid Invitation and Bid Specifications. Corroon & Black of Ohio submitted a bid for coverage written by the National Casualty Company in the amount of $17,523.00 for $1,000,000.00 Combined Single Limit coverage, with an annual aggregate of $1,000,000.00 and a $2,500.00 per occurrence deductible. They also provided an optional bid of $15,202.00 for $1,000,000.00 Combined Single Limit coverage with a $5,000.00 deductible, as requested by the bid specifications. Analysis and Recommendation In light of my previous statements regarding the Anson B. Smith bid, I would recommend rejection of said bid. This recommendation is based on the fact that the bidder did not comply with either the substantive or procedural requirements out- lined in the Bid Invitation and Bid Specifications. I have consulted with Mitch Banchefsky of the Law Director's Office and he concurs with my judgment in this matter. Law Enforcement Liability Insurance December 9, 1986 Page Two The Anson B. Smith coverage amount of $500,000.00 per occurrence with an annual aggregate of $1,000,000.00 represents less coverage when compared to our current level of coverage. Our current level of coverage is $1,000,000.00 Combined Single Limit with an annual aggregate of $1,000,000.00. Even though the Corroon & Black premium is significantly higher than that of Anson B. Smith, the coverage amount is significantly higher and meets our minimum coverage requirements. In my judgment, the premium savings represented by the lower bid of Anson B. Smith, would not outweigh the importance of maintaining the minimum coverage level ($1,000,000.00 Combined Single Limit) contained in the Corroon & Black bid. This minimum coverage requirement becomes even more important since we currently do not have umbrella liability coverage. It should be noted that the $1,000,000.00 Combined Single Limit coverage would be the maximum coverage level available to us for this form of coverage. I would therefore recommend acceptance of the Corroon & Black bid and further recommend acceptance of bid option B in the amount of $15,202.00 which contains the $5,000.00 deductible. In my judgment, the Village should be willing to retain more of a risk, given the fact that we have not had a claim on this form of coverage in the past three (3) years. Why spend the additional $2,321.00 on premiums when the likelihood is that we will not experience a claim within the next year of coverage? If an occurrence arises where a claim is filed and the Village is determined to be liable, we would pay the $5,000.00 deductible. It should also be noted that the company used by Corroon & Black to write the coverage (National Casualty) has been endorsed by the International Association of Chiefs of Police. Since the current coverage expires on December 31, 1986, I respectfully request that the attached ordinance be adopted as emergency legislation. DLH:fmu e ::l .... e QJ ~ Q.o <fl 0 0 u -' 0 0 0 t: CO 0 . . QJ :l ("") N E -0 c: ..;t N 0 QJ 00 c: 0 If') N I.. Cj\ < ~ - - ..... ~ - r- If') ::l .-4 Cj\ ~ ~ CT . - CO <IT <IT C) ;:;::M 4.J <IT H . 0 < l-< E-< ...... QJ <'\l 0.0 H 0 E ::l .. <I) "0 0 U <I) ~ <I) U 0 0 l-< 0.. u C) u <I) "0 .... .... .... .-4 c: E .0 e .0 CO .... .... .... .... QJ .... u .... <.J <I) .... 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