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Home My WebLink AboutResolution 25-13RECORD OF RESOLUTIONS [I] Dayton Legal Blank, Inc., F o r m N o. 300 25 -13 Resolution No. Passed . 20 A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE DUBLIN CITY HALL INTERIOR RENOVATION PHASES 2 AND 3 WHEREAS, formal advertising and competitive bidding procedures have been conducted pursuant to Section 8.04 of the Revised Charter; and WHEREAS, Council has determined that the bid submitted by Williamson Builders, Inc. in the amount of $134,596 constitutes the lowest and best bid. NOW, THEREFBE IT RESOLVED by the Council of the City of Dublin, State of Ohio, of the elected members concurring, that: Section 1 . The bid submitted by Williamson Builders, Inc. of $134,596 is hereby accepted. Section 2 . The City Manager is hereby authorized to enter into a contract with Williamson Builders, Inc. for said project as specified within the bid proposal and the City's bid documents. Section 3 . This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this �o day of IM , 2013 Mayor -tJJ • .- Attest: 0-17� 0—� Clerk of Council I cityof Dublin Office of the City Manager 5200 Emerald Parkway - Dublin, 01-143017-1090 Phone: 614- 410 -4400 - Fax: 614- 410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager -� Date: May 16, 2013 Initiated By: Brian K. Ashford, Facilities Manager Michelle L Crandall, Director of Administrative Services Memo Re: Resolution 25 -13 - Accepting the Lowest and Best Bid for Dublin City Hall Interior Renovation - Phases 2 and 3 Background On April 15, 2013, three bids were opened for interior renovations at City Hall. These renovations were described in a memo provided in the April 22nd information packet to City Council (attached). The budget for this project is approximately $145,000. The apparent low bidder was determined to be nonresponsive because it submitted incorrect bond information and an incomplete bid package. The next lowest bidder, Williamson Builders Inc., submitted a complete bid package and demonstrated that it understands the requirements for this project. Williamson also has experience with similar renovation projects. Recommendation Staff recommends accepting the proposal of Williamson Builders Inc. for $134,596 and authorizing the City Manager to enter into a contract with Williamson Builders Inc. for interior renovations at City Hall. MOODY•NOLAN RESPONSIVE ARCHI I EC t 11RE Ci;yof Dublin TABULATION OF BIDS. ��4 se�3oo w..�w... ox a3ns <616.161AMe f 619.Z9p.9981 PROJECT: City Hall lntenor Renovation OWNER: C¢ of DUblln OM1io PROJECT NO'. 12340.01 Estlm ate $ 106,12300 $ 394400 PREPARED BV: Hedl Slama PRINT GATE: 4/1$/2013 $ 110,0 W.00 WILLIAMSON BUILDERS INC. 1 $ 126]9600 $ ]80000 $ $ 134596.00 2 K General 1 $ 130 000 00 $ ] 800 00 $ $ 137 800.00 Veloci Construction Services 1 $ 10987500 $ 96000 $ $ 110835.00 eld Tadwaeo� F- ormxla 4ivrzo13 I cityof Dublin Office of the City Manager 5200 Emerald Parkway - Dublin, 01-143017-1090 Phone: 614- 410 -4400 - Fax: 614- 410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager -� Date: May 16, 2013 Initiated By: Brian K. Ashford, Facilities Manager Michelle L Crandall, Director of Administrative Services Memo Re: Resolution 25 -13 - Accepting the Lowest and Best Bid for Dublin City Hall Interior Renovation - Phases 2 and 3 Background On April 15, 2013, three bids were opened for interior renovations at City Hall. These renovations were described in a memo provided in the April 22nd information packet to City Council (attached). The budget for this project is approximately $145,000. The apparent low bidder was determined to be nonresponsive because it submitted incorrect bond information and an incomplete bid package. The next lowest bidder, Williamson Builders Inc., submitted a complete bid package and demonstrated that it understands the requirements for this project. Williamson also has experience with similar renovation projects. Recommendation Staff recommends accepting the proposal of Williamson Builders Inc. for $134,596 and authorizing the City Manager to enter into a contract with Williamson Builders Inc. for interior renovations at City Hall. Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 Memo To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager `�V Date: April 18, 2013 Initiated By: Brian Ashford, Facilities Manager Michelle L. Crandall, Director of Administrative Services Re: Service Center and City Hall Renovations Summary of 2013 Renovations The City is planning a number of renovation projects this year to update the look of our City buildings and to provide office space for relocated work units. These projects, which were included in the 2013 budget, include: • Service Center renovations (see description below) • City Hall lobby renovations (see description below) • New flooring and paint for sections of the Justice Center and Recreation Center • New chairs and carpet for the Justice Center Court Room • Reupholstered furniture in the Recreation Center lobby • Renovation of Recreation Center Senior Lounge (during shutdown) Service Center A major renovation will occur at the Service Center to accommodate the relocation of Events Administration. This will complete the move of all City staff out of the converted house on Post Road. The Geographic Information Systems Unit, currently occupying space in the basement of City Hall, will also be relocated to the Service Center. The relocations will occur within the current building footprint by converting a portion of the cafeteria into work space for the front line supervisors in Parks and Open Space, Facilities, and Streets and Utilities. Once Events Administration is moved into the Service Center, the facility on Post Road will be demolished. City Hall Lobby In addition to new flooring and paint for much of City Hall, some significant renovations are planned for the lobby and basement. The renovations will take place in three phases briefly described below. Phase I: Replace Patio Doors The exterior of most of the patio doors have extensive weather damage. Replacing most of the doors with windows will enhance building security and still allow for natural light to enter the lobby. One set of patio doors will be retained to allow for emergency egress. Phase I will be completed in May. • Phase II: New Flooring and Furniture Shortly after the Irish Festival, Phase II of the project will begin. The large reception desk will be removed along with the partial wall near the kitchen in order to open up the lobby area. A Memo re. Service Center and City Hall Renovations April 18, 2013 Page 2 of 2 smaller reception desk will be placed closer to the main entrance and will feature a branding element behind the desk that will be duplicated over time in other City buildings. An expanded seating area will be created near the entrance to Council Chambers, as well as work space where citizens can utilize computers to access City services. A portion of the carpet will be replaced with a rubber flooring material with a look similar to Terrazzo and functional benefits such as being slip resistant, durable and relatively easy to maintain. A luxury vinyl tile will be installed in the seating area that features a wood floor look with the same functional benefits as the rubber floor. Some additional lighting will be installed, and the entire lobby area will receive fresh paint. • Phase III: Small Conference Room and New Employee Break Room In late August and early September, the small kitchenette on the first floor will be converted into a small conference room. This will provide some private space in the lobby to meet with citizens. The employee break room and lunch area will be moved to the lower level in space vacated by the Geographic Information Systems (GIS) Unit. The new break room will have tile flooring and new, energy efficient appliances. The planned renovations are designed to make City Hall a more open and pleasant environment for visitors and employees. (Please refer to the attached renderings and drawings.) Recommendation For information only. Should you have any questions related to these projects, please contact Michelle Crandall at 410 -4403 or 206 -4886 or Brian Ashford at 410 -4774. r ty of Dublin Dublin City Hall Interior Renovation MOODY•NOLAN .� Reception Desk Ipuelkolw Nm No .m To am to more uKa..s - Will .m p,.aaa a pia, palm n ly MOODY•NOLAN 4 Systems Fumiture KI, Studio Wwk - heestm ing NmRme Wflun affa s future flexibility Reception Desk Branding Option 1 Closed Option 3 Closed MOODY•NOLAN Option srding ntrvk Panel Open Open on Standoffs ! i 01 0 s ~� n ;� I 9p 1 Conference Room Ial_ l MoonY•NoLAN Furniture Sliding Door Cornmuft Prep CUllec on Tade note WTable Community, CM Pair NO creed m mP Oewta Peter Pepper, SeMng Cart - Will"etlfo renwre aft mo,t teling - eetnimutle¢arre at 4AFFrt M,une .... eded - CUrrentlyno doorm dn, mom, h,y ein MoonY•NoLAN Breakroom FlumbLg @'Tablas Ta@Boad Chase Wall Vending MOODY•NOLAN Tab les & Chairs Canmunity, Marta Table Ccmmunitg Mil k @airs Sink C Coaee First Aid Stour O Q- Microwave Iwerstore) tvv R roan aPxyvling v Water / Existing IT chaser: Vending MOODY•NOLAN Tab les & Chairs Canmunity, Marta Table Ccmmunitg Mil k @airs Breakroom Laminates on VET Flooring NEW (gp�ve VET Install usoo 6a .. Dublin City Hall Project Scope tat Floor R, ®Oti neek WakMCap , Plox RnlsRn, Remote PaNal Cmhrene Rom Inbmafm MpbZ UgMin%Seating, Height Wall !7a &eakmom /Nittl n MooDY•NOLAN Basement Project Timeline Late April - Mid May • Replace Patio Doors with Windows • Replace Exterior Siding Next to Patio Immediately Following DIF • Remove Large Reception Desk • Remove Partial Wall • Install New Flooring September /October • Convert GIS Space in Basement to Break Room • Convert Current Kitchenette on First Floor into Small Conference Room r ty of Dublin Dublin City Hall Interior Renovation MOODY•NOLAN