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HomeMy WebLinkAboutResolution 21-13RECORD OF RESOLUTIONS Dayton Legal Blank, Inc.. Form No. 30045 21 -13 Resolution No. P assed A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE 2013 SANITARY SEWER MAINTENANCE PROJECT Ll CJ ' WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the Dublin Code, for the 2013 Sanitary Sewer Maintenance Project; and WHEREAS, Council has determined that the bid submitted by Danbert, Inc. constitutes the lowest and best bid; and WHEREAS, Council has determined that there may be a legitimate need to declare the relocation of the utilities in connection with the above - referenced project as a "single source" procurement, for reason that the company owning the utilities in question has the exclusive rights to relocate such utilities. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, _ of its elected members concurring, that: Section 1. The bid submitted by Danbert, Inc. in the total amount of $1,496.85 per unit hour for labor and equipment is hereby accepted. Section 2 . The City Manager is hereby authorized to enter into contracts with Danbert, Inc. for the 2013 Sanitary Sewer Maintenance Project pursuant to the Advertisement, Proposal and Contract Documents for said project on file in the office of the City Engineer. Section 3. This Resolution shall take effect and be in force on the earliest date permitted by law. Passed this day of 2013. • • • • •- ATTEST: s Clerk of Council I hereby certify that copies of this- Ordirmwel Resolution were posted in the City of Dublin in accordance with Section 4.12(a) of the Revised Charter of the City of Dublin. Deput(f lerk of Council, Dublin, Ohio I cityof Dublin Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager MNb— Date: April 18, 2013 Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer Barb A. Cox, P.E., Engineering Manager — Development Todd A. Garwick, P.E., Civil Engineer Memo Re: Resolution 21 -13 - 2013 Sanitary Sewer Maintenance Project — Acceptance of the Lowest /Best Bid Summary of Bids The inaugural Sanitary Sewer Maintenance project provides for the maintenance, rehabilitation, and repair on the entire public sanitary sewer system. The public sanitary sewer system includes sanitary sewer mains, force mains, manholes, cleanouts, lift stations, and "y" connections at the sewer and sewer laterals within the right -of -way. The annual Sanitary Sewer Maintenance Project is a critical component of the City's effort to comply with the DFFO's (Director's Final Findings and Orders) established with the Ohio Environmental Protection Agency (OEPA) on February 11, 2009. The annual budgetary funds ($200,000 in ES1301 for 2013 and 2014) for this program represent an annual not -to- exceed amount for labor, equipment and material costs to repair the sanitary sewer system deficiencies identified during routine system inspection or on an emergency basis. Manhole inspection data and Closed Caption Television Videos (CCTV), now being collected by City staff, may provide justification for increasing the funds programmed in the future years beyond 2015. On April 3, 2013, two (2) bids were received and publicly opened and read for the 2013 Sanitary Sewer Maintenance Project — General Construction Services Contract. The bid and contract for this program are based on a per unit hour cost for providing laborers, foreman, and equipment (e.g., grader, dozer, backhoe, etc.) including equipment operators, mobilization and fuel. All bids have been thoroughly reviewed by staff. Danbert, Inc. provided the lowest and best bid as read of $1,496.85 per unit hour for providing labor and equipment. Material costs for this program are approved only after the contractor obtains a minimum of three quotes. A summary of the bids is listed below. Bid as Read Corrected Bidder Bid as Read over ( +) or under ( -) Bid En ineers Estimate Danbert, Inc. $1,496.85 -0.7% Conie Construction Co. $1,506.00 -0.8% $1,496.00* Resolution 21 -13 - 2013 Sanitary Sewer Maintenance Project Bid Acceptance April 18, 2013 Page 2 of 2 *The corrected bid for Conie Construction Co. is reflective of a mathematical error provided in their submitted bid schedule. The Contract document instructions state that the bid as written in words governs the cost used to award the contract. Staff followed up with Conie Construction Co. to make them aware of this issue. This program will commence in May and work will be completed by December 31, 2013. Work locations will be in various areas around the City. Staff will ensure that appropriate traffic control and site restoration is done when necessary. Recommendation The City of Dublin has previous experience with Danbert, Inc. on similar projects with very positive results, most notably on the annual Storm Water Maintenance Program beginning in 2012 and continuing in 2013. Staff has been and continues to be satisfied with Danbert, Inc.'s performance and their quality of work. Staff has thoroughly reviewed the bid from Danbert, Inc. Staff recommends adoption of Resolution 21 -13, accepting the lowest and best bid of Danbert, Inc. in the amount of $1,496.85 per unit hour and authorizing the City Manager to enter into a contract with Danbert, Inc. for this project.